R 4683 RESOLUTION NO. 4683
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 15-012, AUTHORIZING CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR THE 78th
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 25-
26, 2015
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, the Arroyo Grande City Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Harvest Festival and
AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street,
and California Vehicle Code Section 21101(e) authorize the closure of streets for
parades and local special events; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby approve Temporary Use Permit 15-012 authorizing the following actions and
use of the following described City property for the Harvest Festival:
Harvest Festival — Friday & Saturday, September 25 & 26, 2015
1. "No-parking/tow away" restrictions and use of the City parking area behind the
former City Hall from the entrance of Mason Street and extending to the area of the
Gazebo and Short Street for use between the hours of 5:00 p.m. on Thursday,
September 24, 2015 until 8:00 a.m. Sunday, September 27, 2015.
2. The use of the Heritage Square Park for various displays, activities, and contests
from 8:00 a.m. to 6:00 p.m. on Saturday, September 26, 2015.
3. "No-parking/tow away" restrictions and the use and closure of Short Street from
Nelson to the Swinging Bridge from 8:00 a.m. to 6:00 p.m. on Saturday,
September 26, 2015.
4. "No-parking/tow away" restrictions and the use and closure of Nelson Street from
Mason Street to Bridge Street from 8:00 a.m. to 6:00 p.m. on Saturday, September
26, 2015.
RESOLUTION NO. 4683
PAGE 2
5. "No-parking/tow away" restrictions and the use and closure of Mason Street from
Le Point Street to Poole Street from 8:00 a.m. to 12:00 p.m. on Saturday,
September 26, 2015.
6. "No-parking/tow away" restrictions of Poole Street from Mason Street to Traffic Way
from 8:00 a.m. to 12:00 p.m. on Saturday, September 26, 2015.
7. "No-parking/tow away" restrictions and the use and closure of Bridge Street from
Traffic Way to Branch Street from 8:00 a.m. to 6:00 p.m. on Saturday, September
26, 2015.
8. "No-parking/tow away" restrictions and use and closure of Kiwanis Park, Olohan
Alley from Bridge Street to Short Street, and the City Hall parking lot of 300 East
Branch Street from 8:00 a.m. to 9:00 p.m. on Friday, September 25, 2015 and from
8:00 a.m.to 6:00 p.m. on Saturday, September 26, 2015.
9. The use of the City's electrical service as needed for the lighting of booths, sound
system, and contests.
10. That the City Council authorizes "no-parking/tow away" restrictions and closure of a
portion of West Branch Street from U.S. Highway 101 to Stanley Avenue on
Saturday, September 26, 2015 from 10:00 a.m. to 12:00 p.m.
11. That the City Council authorizes a banner for the event to be installed across East
Branch Street.
12. That the Arroyo Grande Police Department will control traffic around the parade
route, and police officers will be stationed to give instructions to motorists on
detouring the parade route.
13. That three parking spaces on Mason Street at the corner of Nelson Street, adjacent
to Nelson Green be reserved for vehicles associated with the petting zoo.
14. That the gate between Emerald Bay Drive and Miller Way will be opened at 8 a.m.
until 12:00 p.m. on Saturday, September 26, 2015 for increased resident access.
BE IT FURTHER RESOLVED, that the following streets shall be closed for the Harvest
Festival Parade on Saturday, September 26, 2015, from 8:00 a.m. to noon, with "no-
parking/tow away" restrictions starting at 7:00 am:
• West and East Branch Street from Rodeo Drive to Mason Street;
• Old Ranch Road from West Branch Street to the end of the City owned property;
• Wesley Street between Larchmont and West Branch Street;
• Traffic Way from Fair Oaks Avenue to Station Way;
• North Mason Street from East Branch Street to Tally Ho Road; and
• South Mason Street from East Branch Street to Poole Street.
RESOLUTION NO. 4683
PAGE 3
In addition, E. Branch will be closed from Mason to Highway 227 (Bus Barn) from 8 a.m.
to 12 noon, however, parking will be allowed.
BE IT FURTHER RESOLVED, that the Harvest Festival Committee will adhere to
certain requirements and conditions imposed by the City regarding cleanup and traffic
control and all other applicable conditions of the Temporary Use Permit with the above
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference.
On motion of Council Member Barneich, seconded by Council Member Guthrie, and on
the following roll call vote, to wit:
AYES: Council Members Barneich, Guthrie, Brown, Harmon, and Mayor Hill
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 8th day of September 2015.
RESOLUTION NO. V983 -
PAGE 4
/iL...._____Th
JIM I L, MAYOR
ATTEST:
i " Wiiluwtt
KELLY - M o -E, CITY CLERK
APPROVED AS TO CONTENT:
DIANNE THOM• ,k 1, ITY MANAGER
APPROVED AS TO FORM:
HE HER WHITHAM, CITY ATTORNEY
RESOLUTION NO. 4683
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT 15-012
78th ANNUAL HARVEST FESTIVAL
GENERAL CONDITIONS:
1. The Harvest Festival Committee shall ascertain and comply with all State,
County and City requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The event organizers shall comply with all of the Conditions of Approval for
Temporary Use Permit 15-012.
4. The Harvest Festival Committee shall agree to defend, indemnify and hold the
City, its agents, officers, and employees harmless, at its sole expense from any
action brought against the City, its agents, officers, or employees because of said
approval, or in the alternative, to relinquish such approval. The Harvest Festival
Committee shall reimburse the City, its agents, officers, or employees, for any
court costs and attorney's fees which the City, its agents, officers, or employees
may be required by a court to pay as a result of such action. The City may, at its
sole discretion, participate at its own expense in the defense of any such action
but such participation shall not relieve the Harvest Festival Committee of his/her
obligations under this condition.
5. To the full extent permitted by law, the Harvest Festival Committee shall
indemnify, defend and hold harmless the City, its agents, officers, and employees
from and against any liability (including liability for claims, suits, actions,
arbitration proceedings, administrative proceedings, regulatory proceedings,
losses, expenses or costs of any kind, whether actual, alleged or threatened,
including attorney's fees and costs, court costs, interest, defense costs, and
expert witness fees), where the same arise out of, are a consequence of, or are
in any way attributable to, in whole or in part, this Temporary Use Permit except
liability arising out of the proven sole negligence of the City.
PUBLIC WORKS DEPARTMENT CONDITIONS:
6. The Harvest Festival Committee is to contact the Public Works Department no later
than September 19, 2015 regarding the number and location of trash receptacles to
be placed in the downtown area.
RESOLUTION NO. 4683
PAGE 6
7. The Harvest Festival Committee is responsible for disposal of its garbage into large
trash containers. The Harvest Festival Committee is responsible for providing
adequate dumpsters to accommodate all garbage and recycling in addition to
required trash containers.
8. The Harvest Festival Committee is responsible for providing trashcan liners for all
trash containers.
9. The Harvest Festival Committee is responsible for providing additional restroom
supplies for the festival. Should the City provide these supplies, the Harvest
Festival Committee will reimburse the City for the cost of these supplies and related
staff time.
10.Supplemental restroom facilities shall be provided by the Harvest Festival
Committee.
11.The Public Works Department will provide and place all delineators, signs and
barricades for road closures, "no-parking/tow away" and detour routes. The Harvest
Festival Committee shall pay for all water barricades.
12.The Harvest Festival Committee shall place an advertisement in the September 12,
2015 edition of the Five Cities Times-Press Recorder advising residents of street
closures and "no-parking/tow away" restrictions.
13.At least two (2) weeks in advance of the event, the Harvest Festival Committee
shall mail or hand deliver a notification of street closures to every property located
within the area where street closures will occur.
14.At least two weeks in advance of the event, the Harvest Festival Committee shall
mail or hand deliver a notification of the opening of the Emerald Bay Drive gate to
every property accessed from Miller Way, Miller Court, the 200 and 100 block of Le
Point Street, and W. Le Point Street.
15.The Harvest Festival Committee shall provide a $1,000,000 commercial general
liability insurance policy naming the City as additional insured subject to approval
by the City Attorney. Proof of insurance shall be submitted to the Director of
Legislative and Information Services ten (10) days before the event.
BUILDING AND LIFE SAFETY DIVISION CONDITIONS:
16.A handicapped accessible toilet shall be included where other portable toilets are
located.
17.All electrical must be inspected by the Building and Life Safety Division prior to the
event opening.
RESOLUTION NO. 4683
PAGE 7
18.All tape used for marking the booth locations shall be removed by the Harvest
Festival Committee immediately following the event.
19.The project shall comply with the most recent edition of the Codes as adopted by
the City of Arroyo Grande. Specifically, all temporary-wiring provisions of the
California Electrical Code must be met.
FIVE CITIES FIRE AUTHORITY CONDITIONS:
20.Emergency access must be maintained to the satisfaction of the Fire Chief.
21.All food booths (cooking) must comply with the Five Cities Fire Authority guidelines,
must have County Health Department approval, and must ensure total compliance
of booth operators. The Five Cities Fire Authority will not allow non-compliant
booths to operate.
22.The use of generators must be reviewed and approved by the Fire Chief.
23.A detailed chart or map will be provided to the Fire Chief for approval prior to the
event, showing placement of all booths, to include actual dimensions of access
pathways for fire apparatus and emergency vehicles.
24.Per the approval of the Fire Chief, there will be medical service dedicated to the
event.
25.All fire lanes must be posted and enforced in accordance with Police Department
and Five Cities Fire Authority guidelines. Fire lanes and access must be
approved by the Fire Chief.
26.The Harvest Festival Committee shall identify an individual to act as liaison with
the Five Cities Fire Authority for the purpose of maintaining life and safety.
27.Prior to opening the event, the fire access road shall be posted. The Harvest
Festival Committee shall provide continuous enforcement of the fire access road
during the event.
28.The Harvest Festival Committee will coordinate and be responsible for costs
associated with San Luis Ambulance to provide standby personnel and
equipment for Bike Medic and golf cart transport for the entire duration of the
Festival.
.
OFFICIAL CERTIFICATION
1, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4683 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 8th day of September, 2015.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 15th day of
September, 2015.
b(654111,0--
KELLY ET,•RE, CITY CLERK
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