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Minutes 1999-01-12 i . _ __ _ _ _. � � CITY COUNCIL MINUTES TUESDAY, JANUARY 12, 1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:30 p.m. Reportable Action taken at 6:15 p.m. Special Meeting: Mayor Lady said no reportabie actions were taken. 2. FLAG SALUTE David Irwin, Arroyo Grande Rotary Club 3. INVOCATION Reverend Wayne Lidbeck of Huasna Vailey Community Church 4. ROLL CALL Council/Board: ZC Lady x Ferrara ZC Runels x Toliey ZC Dickens STAFF PRESENT ZC City Manager . ZC City Attorney �..City Clerk �.Chief of Police ZC Director of Building and Fire Director of Community Development x.Director of Public Works Director of Parks and Recreation ' ZC.Director of Financial Services � ZC.Senior Consulting Engineer 5. SPECIAL PRESENTATIONS A Culinary Award Piaque was presented by the Mayor to Donna Hunt, who has provided cookies for the Council; staff, and the public at the Council Meetings for three years. n � n CITY COUNCIL MINUTES . JANUARY 12, 1999 6. AGENDA REVIEW None 6 A RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Runels moved, Council Member Ferrara seconded, and the motion passed unanimously that ali resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.A. PUBLIC HEARINGS: None 8. CITIZEN INPUT, COMMENTS. AND SUGGESTIONS: None 9. CONSENT AGENDA Council Member Runels moved and Council Member Toliey seconded the motion to approve the following Consent Agenda Items 9.a. through 9.f., 9.j., and 9.k., with the recommended courses of action. Council Member Tolley said he would not vote on 9.j., as he had a potential conflict of interest. City Attorney Carmel read the title of Ordinance 500 C.S. in item 9.f. Voice Vote ZC Roll Call Vote �yg Lady p�e Ferrara �iye Runels �e Toiley (Abstain on 9.j.) q�e Dickens There being 5 AYES and 0 NOES, and one abstention on 9.j. only, the motion is hereby declared to be passed. a. Cash Flow Analysis/Approval of InterFund Advance from the Sewer Facility und b. Authorization to Solicit Bids— Replacement of Traffic Enforcement Radar c. Cash Disbursement Ratification d. Statement of investment Deposits e. Minutes of City Council Meetings of November 10 and 24 and December 3 and 8, 1998 2 n n CITY COUNCIL MINUTES � . JANUARY 12, 1999 f. Adoption of Ordinance No 500 C S Modifyinq the California Public Em I}�oyees' Retirement System (PERS) Contract—Ordinance No 500 C S j. Acceptance of Improvements for Tract 1834 Phase 3— Resolution No 3344 k. Annual Adjustment of Tra�c Signalization Fee— Resolution No. 3345 Mayor Pro Tem Ferrara asked questions and made comments concerning Consent Agenda Item 9.g., Award of Contract— Grand Avenue/East Branch Street Corridor Study. He suggested changes in the timing of traffic counts for the Corridor Study and the Project Study Report on Brisco Road/Route 101. Council Member Runels asked when the traffic signals near the 5 Cities Center would be working and Public Works Director Spagnolo said January 18 and 22, 1999. � Council Member Dickens asked for clarification on the Corridor Study funding source; the difference between traffic forecasting and a corridor study, and whether or not the work being done is compatible with the City's General Plan and the traffic model. It was moved by Council Member Dickens and seconded by Council Member Tolley to approve Consent Agenda Item 9.g.; award the Grand Avenue/East Branch Street Corridor Study contract to Higgins Associates, and direct the City Clerk to forward the City's standard consultant services agreement to the consultant for execution. Council Member Dickens and Mayor Pro Tem Ferrara spoke about Consent Agenda Item 9.h. Approval of Employment Agreement (for the City Manager). They said they were not qualified to evaluate the performance of the City Manager during the past year because they were not on the City Council. Council Member . Dickens said the Employment Agreement has now been amended to say the performance evaluation shall occur no later than the end of October of each year. Council Members Tolley and Runels and Mayor Lady said they were extremely proud and fortunate to have Mr. Hunt as the City Manager. Council Member Tolley moved and Council Member Runels seconded the motion to approve Consent Agenda Item 9.h. Approval of Employment Agreement. Voice Vote X Roll Call Vote �j� Lady bstain Ferrara �ye _ Runels 3 n � CITY COUNCIL MINUTES . JANUARY 12, 1999 Ave Tolley bstain Dickens There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. Council Member Dickens said he had concerns about Consent Agenda Item 9.i. Change in Position title from City Clerk (Staf� to Director of Administrative Services. He said he wanted the public to understand what the Council was doing. He asked what the elected City Clerk would be responsible for. The City Manager said primary examples of duties include canvassing the votes, protecting the City Seal, and updating the City Code. He said other duties fall under the staff position. Council Member Dickens asked if the title change were to be denied, the Council could use a recruitment process to employ a new City Clerk7 � The City Manager said yes, but a modification of the Municipal Code would be necessary. Council Member Dickens said he appreciated the benefits of the proposal but he feared the public could misunderstand. He said the voters were recently asked if they wanted the position to be appointed and they voted no. He said he thought the voters wanted to keep the job duties in tact. Council Members Tolley and Runels, Mayor Pro Tem Ferrara, and Mayor Lady agreed with the staff recommendations. Council Member Tolley moved and Council Member Runeis seconded the motion to approve staff recommendation, as follows: • Adopt Resolution No. 3346 approving a change in name from City Clerk (staf� to Director of Administrative Services; • Authorize staff to initiate recruitment for the aforementioned Director of Administrative Services position; • Assuming an April 1999 hire date, authorize an overlap between the current City Clerk (staf� and the new Director of Administrative Services through April 30, 1999 for purposes of orientation and training. Voice Vote X Roll Call Vote Ave Lady 4 . , n n CITY COUNCIL MINUTES . JANUARY 12, 1999 By� Ferrara Ave Runels �� Tolley do _ Dickens There being 4 AYES and 1 NO, the motion is hereby declared to be passed. 10 A REVISION TO THE FLOODPLAIN MANAGEMENT ORDINANCE Staff comments and recommendation: Staff recommended Council conduct the first reading of the Ordinance. Pubiic Works Director Spagnolo said the proposed Ordinance requires floor elevations in new structures to be constructed one-foot above the flood plain elevation as opposed to equal or above the floodplain elevation in the current Ordinance. He said the proposed Ordinance will bring the City's standards into current compliance with the Federal Emergency Management Agency (FEMA). Council questions of staff: Council Members asked for explanation of one-foot requirement and if the new Ordinance follows FEMA's model. Council discussion: Councii Member Runels said some remodels could require 15 feet of fili. He said the entire Arroyo Grande valley is in a floodplain. He asked about insurance rates and the Public Works Director said rates would be reduced according to what flood zone a resident was in. Mayor Pro Tem Ferrara moved and Council member Runels seconded the motion to introduce the revised Floodplain Management Ordinance for first reading. X Voice Vote � Roli Call Vote p�e _ Lady Qye Ferrara pye Runels • �_ Tolley Qye Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 11.A. WATER MASTER PLAN Staff recommended Council authorize the distribution of a Draft Water Master Plan and return in 45 days with a summary of public comments, make modifications, and approve the Water Master Plan. 5 n � CITY COUNCIL MINUTES . JANUARY 12, 1999 Council questions of staff: Questions were asked about "unaccountable water," the "Gentlemen's Agreement," and agricultural diversion. Council discussion: Mayor Pro Tem Ferrara and Council Member Dickens asked that references on Pages 1-1 and 1-2 concerning annexation, agricultural conversion, and water rights be modified. Mayor Pro Tem Ferrara referred to the last paragraph of Page 5-3 and asked that the statement that recycled water is not cost-effective be modified. Council Member Runels said reclaimed water is expensive. He said Residentiat Rural and Residential Hillside lots use a lot of water and the numbers need to be noted. He referred to Page 4-1 showing 10- year water usage and said it should be known that Lopez Dam had enough water, after a seven-year drought, to supply all the water that was needed and that was before the supplementation of State water into the project. Mayor Pro Tem Ferrara moved and Councii Member Dickens seconded the motion to approve staff recommendations as modified. Voice Vote X Roil Call Vote X Lady _�Ferrara X Runels X Tolley X Dickens There being 5 AYES and 0 NOES, the motion is hereby deciared to be passed. 12. COUNCIL COMMUNICATIONS a. Mayor Pro Tem Ferrara said he had a positive meeting with some local small business owners and planned to have more meetings in the future. b. Council Member Tolley said he and Mayor Pro Tem Ferrara met with Pismo Beach Council Members at a League of California Cities Conference and a joint � meeting was discussed. There was Council consensus to direct staff to set up such a meeting. c. Mayor Pro Tem Ferrara passed out copies of City Resolution No. 2133 and Ordinance No. 355 C.S. Concerning Royal Oaks Estates and restrictions placed on Lot 182. He said a concerned citizen asked that the documents be distributed in connection with the Rodeo Heights Project. 6 � n � CITY COUNCIL MINUTES . JANUARY 12, 1999 � • d. Council Member Runels said a kickoff luncheon was held for Mayors of the South County Cities to hear about the Zone 3 retrofit of Lopez Dam to make it seismically safe. e. Mayor Lady brought up the matter of Council/Staff and Commission/Staff Leadership workshops. There was Council consensus to direct Staff to check dates and options with Council Members for the Council/Staff workshop. 13. STAFF COMMUNICATIONS None 14. ADJOURNMENT Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. � Time: 8:42 p.m. ' .: MICHA A. LA , MAY `� �. �� �J NANCY A. VIS, CITY CLERK 7