Minutes 2000-06-19SP
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
MONDAY, JUNE 19,2000
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The City Council/Redevelopment Agency. of the City of Arroyo Grande met in
special session at 6:30 p,m. to consider the Fiscal Year 2000-01, Preliminary
. Annual Budget, with Mayor/Chair Michael A, Lady presiding. .
2. ROLL CALL
Mayor/Chair Lady, Mayor Pro TemNice-Chair Ferrara, Council/Board Member
Runels, Council/Board Member Tolley, and Council/Board Member Dickens were
present, Staff members present were Interim City Manager/Chief of Police Rick
TerBorch, Director of Administrative Services Kelly Wetmore, Director of Building
and Fire Terry Fibich, Public Works Director Don Spagnolo, Parks and Recreation
Director Dan Hernandez, Financial Services Director Lynda Snodgrass, Economic
Development Director Diane Sheeley, and Computer Support Technician Michael
Ashdown,
3, FLAG SALUTE
Mayor/Chair Lady led the Pledge of Allegiance,
. 4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Bernie Kautz, 271 Tally Ho Road, spoke on behalf of the Clark Performing Arts
Center request for funding and thanked the Council for its past support of the
Center.
5. CONSIDERATION OF FISCAL YEAR 2000-01 PRELIMINARY ANNUAL BUDGET
Interim City Manager TerBorch presented the FY 2000-01 Preliminary Budget to
the City Council/Agency Board, He gave an overview of the document and
explained that due to the narrow expected balance of the General Fund for FY
2000-01, he -dia not recommend the adoption of any General Fund Policy Items,
He gave an overview of the General Fund, Sewer Fund, Water Fund, Capital
Improvement Program, and Redevelopment Agency/Cooperative Agreement with
the City, In summary, he explained that the foundation of the FY 2000-01
Preliminary Budget is the adopted City Fiscal Policy, which is a conservative
guideline that reflects the Council's philosophy of providing the highest level of
municipal services in a highly cost effective manner,
SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES - JUNE 19 2000
PAGE 2 .'
Financial Services Director Snodgrass presented an overview of the 2000-01
Preliminary Annual Budget, as follows:
Citywide Revenues & Transfers - $18.296.214
General Fund - $8,906,050
Administration - $2,094,100
Public Safety - $4,515,175
Public Works - $766,000
Parks and Recreation - $1,248,500
SDecial Revenue Funds - $1,743,170
EnterDrise Funds - $2,843,050
CIP Fund - $4,383,800
Interim City Manager TerBorch reviewed the City Council, City Administration,
City Attorney, and Management Information Systems budgets for FY 2000-01, He
requested an amendment be made to line item 5303 in the City Attorney's budget
to add an additional $8,000 to Consultant Services to cover expenses expected to
be incurred with the update and recodification of the City's Municipal Code, .which
is being coordinated through the Administrative Services Department.
Directors of the Financial Services, Administrative Services, Community
Development, Public Works, Parks and Recreation, Police, Building and Fire, and
Economic Development Departments presented their proposed FY 2000-01
Budgets, which included overviews of department functions; FY 1999-00
expenditures and accomplishments; FY 2000-01 proposed expenditures and
goals, and answered questions from the Council/Agency.
Mayor/Chair Lady called a break at 8:05 pm, The Council/Agency reconvened at
8:10 pm, -- --
Council asked questions regarding MIS Policy, Priority 1, Color laser printer and
Community Development Policy, Priority 1, Project Tracking System and
Connecting Land Use Program, Following discussion on the two General Fund
Policy Items, there was consensus from the Council to ad~ the following to the
Base Budget:
. Management Information Services - Priority 1- Color laser printer ($3,000)
SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES - JUNE 19,2000
PAGE 3
Council directed staff to research the cost savings associated with the
CQmmunity Development Project Tracking System and bring a report back to the
Council for review and consideration at the first quarter budget review.
Interim City Manager TerBorch stated for the record that a written letter had been
received and distributed to the Council/Agency from James W. Stegall, on behalf
of the Clark Performing Arts Center, in support of a request for funding of
$20,000.
After comments and discussion of the various Redevelopment Agency Policy
Items, there was consensus from the Agency Board to. approve the following
Policy Items to be funded by the Redevelopment Agency:
. Redevelopment Agency - Priority 1 . Design, development, and printing of the
City's economic development and redevelopment marketing materials
($10,000)
. . Redevelopment Agency - Priority 2 - Contribution to the Economic Vitality
Corporation ($6,000)
. Redevelopment Agency . Priority 3 . Contribution to the South County
Performing Arts Center ($20,000)
. Redevelopment Agency - Priority 4 - Contribution to the San Luis Obispo
County Visitors and Conference Bureau ($6,500)
Mayor Pro TemNice-Chair Ferrara moved to adopt the resolution approving the
Fiscal Year 2000-01 Annual Budget, as modified to include an additional $11,000
in the General Fund and an additional $42,500 in the Redevelopment Agency
budget. Council/Board Member Dickens seconded the motion,
_Voice Vote
-1LRolI Call Vote
Ave Lady
Ave Ferrara
Ave Runels
,Aye ToJley
Aye Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed,
6. ADJOURNMENT to the next Regular Meeting on Tuesday, June 27, 2000 at 7:00
p.m.
Time: 8:50 p,m,
SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES - JUNE 19,2000
PAGE 4
MICH:LA.~#
ATTEST:
tlL~.lAJO~ .
RE, ADMINISTRATIVE SERV,CES pIRE,CTORl
. DEPUTY CITY CLERK ..
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