R 4031RESOLUTION N0.4031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 07-013 AUTHORIZING CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR THE 70TM
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, SEPTEMBER 27-30, 2007
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby approve Temporary Use Permit 07-013 authorizing the following actions and
use of the following described City property for the Harvest Festival:
The City parking area behind City Hall from the entrance of Mason Street and
extending to the area of the Gazebo and Short Street for use between the hours of
5:00 p.m. Thursday, September 27, 2007 until 10:00 a.m. the morning of Sunday,
September 30, 2007.
2. The parking area beginning at the Gazebo and extending westerly to Bridge Street
beginning at 1:00 p.m. Friday, September 28, 2007 until 10:00 a.m. Sunday,
September 30, 2007.
3. The use of the City-owned Nelson Street property adjacent to Mason Street for
various displays and contests from 12:00 p.m. to 9:00 p.m. on Friday, September
28, 2007 and from 8:00 a.m. to 6:00 p.m. on Saturday, September 29, 2007 for a
variety of activities, contests, and displays.
4. The use of the City's electrical service as needed for the lighting of booths, sound
system, and contests.
5. The use of the Council Chambers on Friday, September 28, 2007 from 3:00 p.m. to
9:00 p.m. by the Arroyo Grande Masonic Lodge to conduct the Arroyo Grande
Harvest Festival Essay Scholarship Contest.
6. That the northerly half-block portion of Short Street between Nelson Street and the
Swinging Bridge shall be posted "No Parking" from 6:00 a.m. to 5:00 p.m. on
Saturday, September 29, 2007.
RESOLUTION N0.4031
PAGE 2
7. That request shall be made by the Arroyo Grande Police Department to the State of
Calffomia Department of Transportation for permission to close a portion of East
Branch Street, also known as Highway 227, from U.S. Highway 101 to Stanley
Avenue, and the closure of entrance and exit ramps of U.S. Highway 101 at East
Grand Avenue on Saturday, September 29, 2007 between the hours of 7:00 a.m.
and 1:00 p.m.
8. That the City Council authorizes closure of a portion of East Branch Street, also
known as Highway 227, from U.S. Highway 101 to Stanley Avenue and the closure
of entrance and exit ramps of U.S. Highway 101 at East Grand Avenue upon
authorization from the State Department of Transportation for said closure.
9. The City Council authorizes a banner for the event to be installed across East
Branch Street also known as Highway 227.
10. That the Arroyo Grande Police Department will control traffic along and around the
parade route, and police officers will be stationed to give instructions to motorists on
detouring the parade route; and further, the Police Department will restrict traffic on
Route 227 to one lane and control traffic at the freeway ramps from 9:30 a.m. to
12:00 noon on Saturday, September 29, 2007.
11. That the City Council authorizes closure of Nelson Street between Bridge Street
and Mason Street on Saturday, September 29, 2007 from 12:00 p.m. to 5:00 p.m.
for the "Big Ditch Derby" and other events.
12. That three parking spaces on Mason Street at the Comer of Nelson Street,
adjacent to Nelson Green be reserved for vehicles associated with the petting zoo.
BE IT FURTHER RESOLVED, that the following streets shall be closed for the Harvest
Festival Parade on Saturday, September 29, 2007, from 7:00 a.m. to 1:00 p.m., beginning
at East Grand Avenue and Brisco Road and east to the comer of East Branch and Mason
Streets; and Halcyon Road from EI Camino Real to Fair Oaks Avenue.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere to
certain requirements and conditions imposed by the City regarding cleanup and traffic
control and all other applicable conditions of the Temporary Use Permit with the above
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference.
RESOLUTION NO. 4031
PAGE 3
On motion by Council Member Costello seconded by Council Member Guthrie and by the
following roll call vote, to wit:
AYES: Council Members Costello, Guthrie, Fellows, Amold, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 14"' day of August 2007.
RESOLUTION NO. Nc3l
PAGE 4
TONY FER AYOR
ATTEST:
KELLY W~TMO1f1E, CITY CLERK
APPROVED AS TO CONTENT:
STEV N ADA TY MANAGER
APPROVED AS TO FORM:
TI OTHY J C EL, CITY ATTORNEY
RESOLUTION NO. 4031
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT 07-013
70TM ANNUAL HARVEST FESTIVAL
GENERAL CONDITIONS:
The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The event organizers shall comply with all of the Conditions of Approval for
Temporary Use Permit 07-013.
4. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the Ciry, its agents, officers, or employees, for any court costs and
attorney's fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
PARKS, RECREATION AND FACILITIES DEPARTMENT CONDITIONS:
5. The Harvest Festival Committee is to contact the Parks, Recreation and Facilities
Department no later than September 19, 2007 regarding the number and location
of trash receptacles to be placed in the downtown area.
6. The Harvest Festival Committee is responsible for disposal of its garbage into large
trash containers. The Harvest Festival Committee is responsible for providing a
small cargo dumpster (20 cubic yards) in addition to required trash containers.
The Harvest Festival Committee is responsible for providing trashcan liners for all
trash containers.
8. The Harvest Festival Committee is responsible for providing additional restroom
supplies for the festival. Should the City provide these supplies, the Harvest
Festival Committee will reimburse the City for the cost of these supplies and related
staff time.
RESOLUTION N0.4031
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PUBLIC WORKS DEPARTMENT CONDITIONS:
9. Restroom facilities, barricades, signing and detour routes shall be provided by
applicant.
10. The event organizers shall provide (pay for) all traffic barricades and delineators.
The Public Works Department will place the barricades and delineators.
11. The event organizers shall place an advertisement in the September 21, 2007
edition of the Five Cities Times-Press Recorder advising residents of street
closures. .
12. The event organizers shall mail or hand deliver a notification of street closures to
every property located within the area where street closures will occur.
13. The event organizers shall provide a $1,000,000 commercial general liability
insurance policy naming the City as additional insured subject to the approval by
the City Attorney. Proof of insurance shall be submitted to the Director of
Administrative Services ten (10) days before the event.
14. The event organizers shall contact the Public Works Department two weeks prior to
the event to check on the status of street maintenance/construction activities. The
Public Works Department may require the event organizers to provide temporary
construction (orange plastic) fencing around areas designated as potentially
hazardous.
BUILDING AND FIRE DEPARTMENT CONDITIONS:
15. All food booths (cooking) must comply with the Fire Department guidelines.
16. A handicapped accessible toilet shall be included where other portable toilets are
located.
17. All electrical must be inspected by the Building and Lffe Safety Division prior to the
event opening.
18. Emergency access must be maintained to the satisfaction of the Director of Building
and Fire.
19. The use of generators must be reviewed and approved by the Director of Building
and Fire.
20. All tape used for marking the booth locations shall be removed by the event
organizers.
RESOLUTION NO. 4031
PAGE 7
POLICE DEPARTMENT CONDITIONS:
21. The Police Department shall obtain the necessary permit from Caltrans to close a
portion of East Branch Street, also known as Highway 227, from U.S. Highway 101
to Stanley Avenue and the entrance and exit ramps of U.S. Highway 101 at East
Grand Avenue.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4031 is a true, full, and correct copy of said Resolution passed and
adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 14"'
day of August 2007.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 16"' day of
August 2007.
KELLY WETM4RE, CITY CLERK