CC 2016-01-12_09j City Hall Restroom Access project
MEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
SUBJECT: CITY HALL RESTROOM ACCESS AND SAFETY IMPROVEMENT
PROJECT
DATE: JANUARY 12, 2016
RECOMMENDATION:
It is recommended the City Council appropriate $25,000 from the Sales Tax Fund for
the City Hall Restroom Access and Safety Improvement project.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Construction costs for phase one of the proposed project are approximately $20,000. In
addition, design of phase two is anticipated to cost $5,000. Staff is recommending an
allocation of funds from the Local Sales Tax Fund. The current unallocated Local Sales
Tax fund balance is approximately $645,000, before considering other requests pending
Council approval on the January 12, 2016 agenda.
BACKGROUND:
A renovation project for the Arroyo Grande City Hall building was completed in July of
2011. The current design of the building includes a front counter area with open access
to staff work areas. It also includes a men’s and women’s restroom; however, access to
the restrooms requires that members of the public enter the staff area. This
arrangement creates a circumstance in which the public enters the staff areas
unaccompanied to reach the restrooms. Additionally, the men’s restroom sink and
countertop does not meet current Americans with Disabilities Act (ADA) standards
ANALYSIS OF ISSUES:
In response to concerns about access for the public to the City Hall restrooms and the
potential for security issues, Public Works enlisted the services of Kyle Harris with
Harris Architecture to develop options for a more effective design for access to the City
Hall restrooms and to prepare design plans for modifications to the City Hall Men’s
Restroom. This is phase one of the project. A copy of the existing layout and the
proposed design plans are attached (Attachment #1). Minor modifications were
proposed and prepared for informal bidding. The proposed modifications include the
following:
Item 9.j. - Page 1
CITY COUNCIL
CITY HALL RESTROOM ACCESS AND SAFETY IMPROVEMENT PROJECT
JANUARY 12, 2016
PAGE 2
Relocation of an existing door from a location immediately next to the Elevator to
a location further down the hallway before the City Clerks’ office.
Installation of a new doorway to the men’s restroom from the same hallway,
allowing entry to this restroom without entering the rear City Hall office area.
Construction of a custodial closet using a portion of the existing men’s restroom.
(custodial supplies for City Hall are currently stored in an un-used shower)
Modify the counter top and sink in the men’s restroom to meet current ADA
standards.
Informal quotations for this interior tenant improvement work were solicited from three
local companies. It is recommended that the City Council allocate $20,000 from the
unallocated Local Sales Tax fund balance to cover all construction costs and
contingencies.
Phase two of the project will include modifications to the front counter area and an
additional exit in the westerly wing of the building, to provide increased security for staff
and the public. Design concepts for this phase are in the preliminary stages; however,
architectural services will be required to prepare plans and specifications. It is
recommended that $5,000 be allocated for the required design assistance for phase
two. Construction costs will be dependent upon final design and are unknown at this
time. Staff will return to the Council at a future date to request funding for this phase.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Allocate the requested funds and authorize the proposed building modifications;
- Do not approve the recommendation and request further information;
- Modify the recommendation and approve;
- Provide direction to staff.
ADVANTAGES:
The proposed building modifications will improve access to the City Hall restrooms for the
public and will improve building security. Additionally, the proposed improvements will
modify the counter top and sink in the men’s restroom to meet current ADA standards.
DISADVANTAGES:
This project will use funds from the Sales Tax Fund that could be used for other
purposes.
ENVIRONMENTAL REVIEW:
Not applicable.
Item 9.j. - Page 2
CITY COUNCIL
CITY HALL RESTROOM ACCESS AND SAFETY IMPROVEMENT PROJECT
JANUARY 12, 2016
PAGE 2
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, January 7, 2016 and on the
City’s website on Friday, January 8, 2016.
ATTACHMENT:
1. Existing and Proposed Design Floor Plans
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ATTACHMENT 1
EXISTING FLOOR PLAN
PROPOSED FLOOR PLAN
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