CC 2016-03-08_06a FCFA Mid Year Status Report1
Five Cities Fire
Mid-Year Status Report
March 2016
A Quick Update…
•Response, Public Education and Preparedness
•2015 activity by the numbers
•Goals and Objectives Update –FY 2015/2016
•Mid Year Budget Status –FY 2015/2016g
•Wrap Up
Item 6.a. - Page 1
2
Response Activity
Public Education & Outreach
Item 6.a. - Page 2
3
Awareness/Preparedness
Activity Metrics
•3,280 calls for service
•8%Increaseover2014Five Cities Fire Authority Response by Community
Five Cities Fire Authority ‐ Response Summary Report
Year To Date ‐ Calendar Year 2015
8% Increase over 2014
By Community:
•Arroyo Grande –51.8%
•Grover Beach –32.3%
•Oceano -15.9%
By Station:
Stti1(AG)366%
FireEMS
Hazard
Condition
Service &
Good IntentFalse Alarm Total FCFA% of Total
Arroyo Grande Station 1 3611273942088171051.6%
Grover Beach Station 2 2777843169491066 32.2%
Oceano Station 3 17374449010535 16.2%
Total FCFA 8022791266791473311
% Of Total 2.4%68.8%3.8%20.5%4.4%100%
FireEMS
Hazard
Condition
Service &
Good IntentFalse Alarm Total FCFA% of Total
Arroyo Grande Station 1 3075840314691211 36.6%
Grover Beach Station 2 3085953190561188 35.9%
Oceano Station 3 20662331752291227.5%
Total FCFA 8022791266791473311
fl
Five Cities Fire Authority by Response Area
•Station 1 (AG) –36.6%
•Station 2 (GB) –35.9%
•Station 3 (OCE) –27.5%
% Of Total 2.4%68.8%3.8%20.5%4.4%100%
FireEMS
Hazard
Condition
Service &
Good IntentFalse Alarm Total % of Total
Nipomo Station 20 41213104812.0%
Nipomo Station 22 52703606817.0%
Pismo Beach Station 64 9190970125 31.3%
Shell Beach Station 63 0001010.3%
San Luis Airport Station 21 461464013333.3%
Other Auto/Mutual Aid 117240246.0%
Total Auto/Mutual Aid 3312672330399
% of Additional Response 8.3%31.6%1.8%58.4%0.0%100%
As January 1, 2016
Five Cities Fire Authority Automatic & Mutual Aid Response
Item 6.a. - Page 3
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Response “Hot Spots”
%ofTop5 %ofTop20
Response “Hot Spots”
% of Top 5 % of Top 20
Arroyo Grande80%55%
Grover Beach20%20%
Oceano n/a 20%
County*n/a 5%
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Goals & Objectives
•Develop Strategic Plan
‐Framework completedp
‐Outside facilitation scheduled for April 2016
•Evaluate/Adjust Existing Automatic Aid Agreement
‐Anticipated implementation March 2016
•Review /Revise current JPA Agreement•Review / Revise current JPA Agreement
‐Proposed revision “term sheets” adopted by Board
February 2016
‐Board members will present items to councils/
board for discussion/deliberation
Goals & Objectives
•Research Grant Opportunities
‐Self Contained Breathing Apparatus (SCBA) replacement ‐
$480,000
Assistance for Firefighters Grant (FEMA) –10% Match
‐Structural Firefighting Clothing ‐$29,000
$4,000 awarded via State grant program
$bd l$17,000 submitted via USDA grant application
($8,000 match)
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Goals & Objectives
•Update Master Fee Schedule
‐Currently in processyp
‐Capture appropriate fees for costs incurred by FCFA
‐Inspections
‐Cost Recovery
•Update Web Site , Launch Social Media Program
‐Provide emergency & preparedness information
Titt d Fbk200 bib‐Twitter and Facebook ‐200+ subscribers
‐Twitter ‐@5CitiesFire_PIO
‐Facebook –5 Cities Fire Authority PIO
‐www.fivecitiesfireauthority.org
Goals & Objectives
•Release FCFA “Dispatch” Smartphone application
‐Expected launch March 2016p
‐First Responder and General Public versions
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Mid Year Budget Status
•Strike Team Reimbursement
‐AnticipatedReimbursement ‐$144000Anticipated Reimbursement $144,000
‐Direct Overtime Cost ‐$88,000
‐Remaining $56,000 to be set aside for vehicle replacement
•Vehicle Maintenance
‐Aging fleet has required substantial maintenance and repair
‐Budget line item 93% expended as of February 2016
Efficiencies
•Fleet
–Board approved surplus of 5 support vehiclesBoard approved surplus of 5 support vehicles
–Sale of FCFA Squad to AGPD
–Purchase of two AGPD commander vehicles
–Net reduction of 3 vehicles
–Reduction in fuel, insurance and maintenance expenses
–Establishment of vehicle replacement fund with proceeds
from salefrom sale
•Automatic Aid Agreement
Reduction in responses out of service area.
Expected implementation date –March 2016
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Headwinds
•Fleet
–Mid Year Budget projection indicates maintenance budgetMid Year Budget projection indicates maintenance budget
93% expended (February)
–Need for second replacement fire engine
•Reserve Firefighter Recruitment / Retention
–Boomer retirements ‐large municipal fire agencies hiring
at aggressive levelsgg
–Direct impact to FCFA ability to recruit/retain
reserve firefighters
•Battalion Chief Recruitment
–Second attempt at recruitment in process
Wrap-up
FCFA employees continue to provide professional and py pp
compassionate service to our communities
Vehicles and Equipment are aging and require replacement
Staffing levels are constrainedStaffing levels are constrained
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