CC 2016-04-12_09a Cash Disbursements
MEMORANDUM
TO: CITY COUNCIL
FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
BY: RYAN CORNELL, ACCOUNTING MANAGER
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: APRIL 12, 2016
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period March 16 through March 31, 2016.
IMPACT ON FINANCIAL AND PERSON NEL RESOURCES:
There is a $687,172.45 fiscal impact that includes the following items:
• Accounts Payable Checks $ 232,318.38
• Payroll & Benefit Checks $ 454,854.07
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City’s
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2015-16
budget.
Item 9.a. - Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
APRIL 12, 2016
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
• Approve staff’s recommendation;
• Do not approve staff’s recommendation;
• Provide direction to staff.
ADVANTAGES:
• The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by
the Council.
• Invoices are paid in a timely manner to establish goodwill with merchants.
• Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, April 7, 2016. The Agenda
and report were posted on the City’s website on Friday, April 8, 2016. No public
comments were received.
Attachments:
1. March 16 – 31, 2016 – Accounts Payable Check Register
2. March 18, 2016 – Payroll & Benefit Check Register
Item 9.a. - Page 2
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125.00 ATTACHMENT 1 Item 9.a. - Page 3
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50.00 232,318.38 Item 9.a. - Page 7
ATTACHMENT 2
.
General Fund291,532.96 5101Salaries Full time240,231.56
Streets Fund12,121.65 5102Salaries Part-Time - PPT9,894.85
FCFA124,479.94 5103Salaries Part-Time - TPT32,330.66
Sewer Fund5,036.51 5105Salaries OverTime24,185.33
Water Fund21,683.01 5106Salaries Strike Team OT-
454,854.07 5107Salaries Standby 522.40
5108Holiday Pay2,200.70
5109Sick Pay9,255.44
5110Annual Leave Buyback-
5111Vacation Buyback-
Administrative Services - 5112Sick Leave Buyback -
Community Development146.83 5113Vacation Pay 6,461.75
Police 8,185.65 5114Comp Pay 2,270.01
Fire 15,722.19 5115Annual Leave Pay 5,579.70
Public Works - Maintenance130.66 5116Salaries - Police FTO 85.09
Public Works - Enterprise - 5121PERS Retirement 39,418.55
Recreation - Administration - 5122Social Security 23,347.95
Recreation - Special Events - 5123PARS Retirement 603.99
Children In Motion - 5126State Disability Ins.1,425.21
24,185.33 5127Deferred Compensation841.67
5131Health Insurance 48,768.08
5132Dental Insurance 4,134.11
5133Vision Insurance 947.34
5134Life Insurance 479.38
5135Long Term Disability 564.10
5143Uniform Allowance -
5144Car Allowance 637.50
5146Council Expense -
5147Employee Assistance -
5148Boot Allowance -
5149Motor Pay 71.20
5150Bi-Lingual Pay 25.00
5151Cell Phone Allowance 572.50
454,854.07
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
2/25/2016 - 3/10/2016
03/18/16
BY FUND BY ACCOUNT
Item 9.a. - Page 8