Minutes 2016-04-12 ACTION MINUTES,
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, APRIL 12, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro
. Tem Barbara Harmon and Mayor Jim Hill were present.
Staff Present: City Manager Dianne Thompson, City Attorney Heather Whitham, Deputy
City Clerk Kitty Norton, Director of Administrative Services Debbie
Malicoat, Community Development Director Teresa McClish, Police Chief
Steve Annibali, Public Works Director Geoff English and FCFA Fire Chief
Steve Lieberman.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Students from St. Patrick's Catholic School led the Flag Salute.
5. AGENDA REVIEW •
5.a. Closed Session Announcements
None.
5.b. Ordinances Read in Title Only.
Council Member Guthrie moved, Council Member Brown seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived. ,
6. SPECIAL PRESENTATIONS
6.b. Mayor's Commendation Recognizing St. Patrick's 3`d Grade Class — Cancer
Fundraising Efforts.
Mayor Hill presented a Mayor's Commendation recognizing St. Patrick's 3rd grade class for its
cancer fundraising efforts. Lindsay Schrom, Teacher, and her students accepted the
Commendation.
6.a. Proclamation Declaring April as "Sexual Assault Awareness Month".
Mayor Hill presented an Honorary Proclamation declaring April as "Sexual Assault Awareness
Month". Megan Rivoire, Outreach Coordinator, RISE, accepted the Proclamation.
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Tuesday, April 12, 2016 -
6.c. Presentation by Rideshare -"Bike to Work on May 20, 2016".
Jim DeCecco, representing_Rideshare, presented information regarding the Rideshare program
and the Bike to Work Day, event on May 20, 2016.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking_from the public were Linda Osty, who offered an
invocation; Patty Welsh, commented on the ALS.Walk and,the money raised to help Devin
Ward, and thanked all who helped him; and•Tom Woodworth, commented on a traffic hazard at
the intersection of Traffic Way and Branch Street.
Mayor Hill requested staff to follow up on the concern expressed about the traffic hazard on
Traffic Way and Branch Street.
8. CITY MANAGER REPORT:
City Manager Thompson provided a status report on items_'recently considered by the Traffic
Commission, Historical Resources Committee, and Downtown Parking Advisory Board;
reported on water conservation in the City and the continued reduction in usage; reported that -
there will be a Google and Yelp Workshop in-an effort to support small businesses; reported
that the Police Department received a beautification award; reported on the City's Annual
Family Egg Hunt and Festival, and thanked the staff and sponsors who made the event
successful.
Mayor Hill presented Mayor's Commendations to the Elks Club, Rontal Salon, JJ's Market,
Foresters, Burger King, Kiwanis Club of Arroyo Grande Valley, 5-Cities Men's Club, Mullahey
Ford, McDonald's, and Wolf Chiropractic in recognition and appreciation of their support of the
Annual Family Egg Hunt and Festival.
City Manager Thompson introduced Police Chief Annibali who commented on the partnership
between the Police Department and the Community Development Department to identify and
analyze crime patterns in Arroyo Grande through the use of the City's Geographic Information
System.
9. CONSENT AGENDA
Mayor Hill requested that Item 9.c. be pulled.
Mayor Hill invited public comment on the Consent Agenda. No public comments were received.
Action: Council Member Barneich moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 9.a. through 9.k., with the exception of Item 9.c., with the
recommended courses of action. City Attorney Whitham-read the full title of the Ordinance in
Item 9.i. The motion passed on the following roll-call vote:
AYES: Barneich, Guthrie, Brown, Harmon, Hill
NOES: None
ABSENT: None
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Tuesday, April 12, 2016
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period March 16, 2016 through
March 31, 2016.
9.b. Consideration of Approval of Minutes. .
Action: Approved the minutes of the Special City Council Meeting of March 21, 2016,
the Regular City Council Meeting of March 22, 2016 and the Special City Council
Meeting of March 25, 2016, as submitted.
9.d. Consideration of Approval of an Agreement for Consultant Services for Halcyon
Road Complete Streets Plan.
Action: Approved an Agreement for Consultant Services with Omni-Means for the
Halcyon Road Complete Street Plan project.
9.e. Consideration of Approval of an Agreement for Consultant Services with Quincy
Engineering for Swinging Bridge Evaluation.
Action: 1) Approved an Agreement for Swinging Bridge Evaluation with Quincy
Engineering for an amount not to exceed $33,000; and 2) Appropriated $5,000 from the
Local Sales Tax Fund to support Phase One work.
9.f. Consideration of Approval of On-Call Agreements for Consultant Environmental
Services.
Action: 1) Approved on-call Consultant Services Agreements for environmental services
to the following firms: SWCA Environmental Consultants; LSA Associates Incorporated;
and Terra Verde Environmental Consulting LLC; and 2) Authorized staff to issue
purchase orders for consultant services for specific projects if the proposed cost is within
the City Council approved project or service budget.
9.g. Consideration of a Resolution Approving the Standard Specifications and
Engineering Standards for Construction.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING REVISED STANDARD
SPECIFICATIONS AND ENGINEERING STANDARDS FOR CONSTRUCTION".
9.h. Consideration of a Resolution Accepting an Irrevocable and Perpetual Offer to
Dedicate a Public Roadway Easement— 121 Nevada Street.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ACCEPTING AN IRREVOCABLE AND
PERPETUAL OFFER.TO DEDICATE.A PUBLIC ROAD EASEMENT; LOCATED AT
121 NEVADA STREET; OFFERED BY JONIANDERSON".
9.i. Consideration of Adoption of an Ordinance Amending Portions of Title 16 of the
Arroyo Grande Municipal Code Regarding Emergency Shelters and Supportive
and Transitional Housing (Development Code Amendment 14-006); Citywide.
Action: Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO
GRANDE MUNICIPAL CODE REGARDING EMERGENCY SHELTERS AND
SUPPORTIVE AND TRANSITIONAL HOUSING".
9.j. Consideration of an Award of Contract to S. Chaves C onstruction Inc. for
Construction of the Soto Sports Complex Barrier Removal Project, Phase II, PW `
, 2015-16.
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Tuesday, April 12, 2016
Action: 1) Awarded a contract for the Soto Sports Complex Barrier Removal Project,
Phase II to S. Chaves Construction Inc. in the amount of $75,574.12; 2) Authorized the
City Manager to approve change orders for 10% of the contract amount, $7,557.41, for
unanticipated costs during the construction phase of the project; and 3) Directed the City
Clerk to file a Notice of Exemption.
9.k. Consideration of Acceptance of the Sewer Lift Station No. 1 Pipe Repair Project,
PW 2015-12.
Action: 1) Accepted the project improvements as constructed by Main,Line Engineering
Inc. in accordance with the plans and specifications for the Sewer Lift Station No. 1 Pipe
Repair Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized release
of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if
no liens have been filed.
ITEM PULLED FROM THE CONSENT AGENDA
9.c. Consideration of Council Appointment to the Traffic Commission.
Recommended Action: Approve the recommendation of Mayor Hill to appoint Ken
Sage to the Traffic Commission.
Mayor Hill introduced Ken Sage to the Council and community and thanked him for his
willingness to serve the City. .
Action: Mayor Hill moved to appoint Ken Sage to the Traffic Commission. Council Member
Brown seconded, and the motion passed on the following roll-call vote:
AYES: Hill, Brown, Guthrie, Barneich, Harmon
NOES: None
ABSENT: None
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration of Neighborhood Traffic Calming Guidelines.
City Manager Thompson and Community Development Director McClish introduced the item,
and City Engineer Horn presented the staff report and recommended that the Council adopt a
Resolution approving the Neighborhood Traffic Calming Guidelines. Staff responded to
questions from Council.
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, regarding traffic
issues in her neighborhood. No further public comments were received.
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Tuesday, April 12, 2016 ,
Action: Council Member Brown moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING NEIGHBORHOOD
TRAFFIC CALMING GUIDELINES". Mayor Pro Tern Harmon seconded, and the motion
passed on the following roll call vote:
AYES: Brown, Harmon; Guthrie, Barneich, Hill
NOES: None
ABSENT: None .
Mayor Hill called for a break at 7:30 p.m. The Council reconvened at 7:39 p.m.
12.b Review of the Five Cities Fire Authority Joint Exercise of Powers Agreement.
City Manager Thompson introduced City staff present to assist with the review, as well as
Grover Beach Assistant City Attorney David Hale (FCFA Legal Counsel). City Manager
Thompson presented the staff report and recommended that the Council review, discuss, and
provide direction to Mayor Pro Tern Harmon,, the Council appointee to the FCFA Board,
regarding potential revisions to the Joint Exercise of Powers Agreement.
Mayor Hill turned the item over to Mayor Pro Tern Harmon.
Mayor Pro Tern Harmon provided background, set forth a process for review of the item, and
invited comments from the Council regarding recommended modifications to the terms of the
agreement as outlined in Exhibit A.
Council comments and questions ensued regarding potential modifications to the terms of the
agreement, including one or more agencies joining or withdrawing from the JPA, hiring of legal
counsel, collection of fees for utilities and rent, and replacing major pieces of apparatus.
Mayor Pro Tern Harmon invited public comment. Speaking from the public was Patty Welsh,
who commented on the inequity that Oceano,has forced'on Grover Beach and Arroyo Grande
and that she would like to see equity between the three organizations.
The following direction was provided by the City Council to: 1) Strengthen the language in the
withdrawal clause regarding negotiating assets as it relates to one or more agencies
withdrawing from the JPA; 2) Allow the FCFA Board complete control to hire legal counsel for
the Authority; 3) Further discuss clean-up language regarding fees for maintenance of facilities,
utilities, building ownership and, levels of service; 4) Furth er discuss and establish an
equipment and vehicle replacement strategy; and 5) Discuss the possibility of a Fire District
and the potential of a five member Board. S .
Mayor Pro Tern Harmon and Chief Lieberman provided background and invited comments from
the Council regarding recommended modifications to the terms of the agreement as outlined in
Exhibit B.
Council comments and questions ensued regarding potential modifications to the terms of the
agreement, including costs and administration, invoicing and payments, funding formulas, and
the equal split in funding formulas.
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Tuesday, April 12, 2016
Mayor Pro Tern Harmon invited public comment. Speaking from the public was Patty Welsh,
who inquired about responses from Oceano and what percentage of calls require a second.
engine and commented on the revenues not matching expenditures as it relates to the
percentage each City is paying for the JPA.
The following direction was provided by the City Council to: 1) Allow the City of Arroyo Grande
to continue to bear the burden of the payroll for the FCFA and continue paying a cost recovery
fee to the City; 2) Discuss potentials for conflicts of interest when one agency provides a service
and avoiding arbitration; 3) Discuss modifying agreements from time to time to keep up with
existing practices; 4) Discuss fixed cost of the Fire Chief position; 5) Discuss other.models of
operation as it relates to calls for service; and 6),Discuss a sustainability plan regarding funding
sources and levels of service.
No formal action was taken on this item.
13. COUNCIL COMMUNICATIONS
Council Member Guthrie referred to Bike Month and suggested a casual dress code for
meetings during the month of May for those who are using alternative transportation methods to
meetings.
14. CLOSED SESSION
City Attorney Whitham announced that the Council would adjourn to closed session to consider
the following item:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager and
Deborah Malicoat, Administrative Services Director.
Represented Employees: Arroyo Grande Police Officers' Association (AGPOA)
Mayor Hill invited public comment. No comments were received.
Adjourned to closed session. - -
15. RECONVENE TO OPEN SESSION:
The Council reconvened at 11:18 p.m. City Attorney Whitham announced that the City Council
directed the City Manager to serve as the City's Labor Negotiator and to commence
negotiations with the AGPOA.
15. ADJOURNMENT
Mayor Hill adjourned the meeting at 11:20 p:m.
Minutes: City Council Regular Meeting Page 7
Tuesday, April 12, 2016
J Hill, Mayor
ATTEST:
Kitty No n, Deputy City Clerk
(Approved at CC Mtg 4-240-20 (o )