CC 2016-06-28_09f Accept Soto Complex Barrier Removal Project
MEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE SOTO SPORTS
COMPLEX BARRIER REMOVAL PROJECT, PHASE II, PW 2015-16
DATE: JUNE 28, 2016
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by S. Chaves Construction Inc.
in accordance with the plans and specifications for the Soto Sports Complex
Barrier Removal Project, Phase II;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The amended FY 2015-16 Capital Improvement Program Budget includes $107,252 for
the subject project, which includes $93,792 of Community Development Block Grant
(CDBG) funds. The total project cost including contingencies, design, and contract and
grant administration is estimated at $107,252. The contractor’s final construction cost is
$82,294.02. The recommended action will not result in any impact on staff resources.
BACKGROUND:
On April 12, 2016, Council awarded a construction contract to perform the subject
project to S. Chaves Construction Inc. for $75,574.12 and authorized the City Manager
to approve change orders in the amount of $7,557.41. The project provided American
with Disability Act (ADA) accessible vehicle parking stalls in the Soto Sports Complex
parking lot with a pathway to Pilg Field; and curb, gutter and sidewalk linking Ash Street
to Campbell Field adjacent to the existing Elm Street Park parking lot entry road.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications, and there are no outstanding issues.
Item 9.f. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE SOTO SPORTS COMPLEX BARRIER
REMOVAL PROJECT, PHASE II, PW 2015-16
JUNE 28, 2016
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations to accept the Soto Sports Complex Barrier
Removal Project, Phase II project;
2. Do not accept the Soto Sports Complex Barrier Removal Project, Phase II
project;
3. Accept the Soto Sports Complex Barrier Removal Project, Phase II project but do
not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301(c).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall on Thursday, June 23, 2016. The agenda and
staff report were posted on the City’s website on Friday, June 24, 2016. No public
comments were received as of the time of preparation of this report.
Attachment:
1. Notice of Completion
Item 9.f. - Page 2
RECORDING REQUESTED BY ATTACHMENT 1
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED June 9, 2016
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
S. Chaves Construction Inc.
9. The street address of said property is: 1275 Ash Street, Arroyo Grande, CA 93420 (Soto Sports Complex)
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: Soto Sports Complex Barrier Removal Project, Phase II project
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of
California that I am the Community Development Director of the aforesaid interest or estate in the property described in the above
notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and
correct.
_________________________________________________
Geoff English, Public Works Director
June 28, 2016, Arroyo Grande, California
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