Minutes 2016-07-18 SP AMENDED MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
"CITY COUNCIL GOAL SETTING WORKSHOP"
MONDAY, JULY 18, 2016
ARROYO GRANDE WOMAN'S CLUB AND COMMUNITY CENTER
211 VERNON STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Special City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon,
and Mayor Jim Hill were present.
Acting City Manager Geoff English, Director of Legislative and Information Services/City Clerk
Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Community
Development Teresa McClish, Director of Recreation Services John Rogers, Chief of Police
Steve Annibali, and Five Cities Fire Authority Fire Chief Steve Lieberman were also present.
3. FLAG SALUTE
Mayor Hill led the Flag Salute.
4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Colleen Martin, who
commented on the City's current water bill and the need to better communicate to customers to
provide clear content and explanations and that the City's water bill program needs to be
reviewed; Patty Welsh, referred to the water shortage, the importance of communicating to
residents and businesses about water usage do's and don'ts, and explaining how fines are
assessed; and LeAnn Akins, commented on parking in the City overall, expressed concern
about the lack of parking, and asked that the Council look seriously at how decisions are made
with regard to projects that are put forth to the City, and she also requested the Council set a
goal for a "Buy Local" campaign.
5. CITY COUNCIL GOAL SETTING WORKSHOP
Mayor Hill introduced the facilitator, Don Maruska, who described the goal setting process,
explained that the Council has already adopted a budget for Fiscal Year 2016-17, and explained
that the objective of the workshop would be to identify an achievable set of major goals for
Fiscal Year 16-17. He explained that each Council Member had submitted a list of their goals
that are critical to get done over the next 12 months, and that they had been consolidated into a
list to aid Council discussion. The goals were organized into categories by topic and arranged
by the number of submittals in the topics, which include Financial Sustainability, General
Government, Transportation, Water, Development Processes and Policies, Public Safety,
Economic Development and Vitality, and Capital Projects/Other. Acting City Manager English
also referred to the City's Critical Needs Action Plan as a reference, thanked staff who helped
put the workshop together, and noted that the outcome of tonight's workshop would be
presented at a future City Council meeting for formal approval. Mr. Maruska noted that if there
were major, long-term initiatives identified in the goals, that the Council would be asked to
identify what portions of the goal could be accomplished over the next 12 months in order to
make progress toward completion of the goal.
Minutes of City Council Special Meeting
City Council Goal Setting Workshop
July 18, 2016
Page 2
Council proceeded to review, discuss, and modify the list of proposed goals.
Mayor Hill called for a break at 8:15 p.m. The Council reconvened at 8:30 p.m.
Mayor Hill invited additional public comment. Speaking from the public were Patty Welsh, who
referred to the current water shortage and suggested the Council consider implement a building
moratorium; and LeAnn Akins, commented that it was also important to identify actions to
support the goals, and to continue to seek public input on the goals.
Council and staff discussion ensued regarding the proposed list of goals; staff time relating to
homelessness issues; staff time relating to the preparation of various studies, including the
parking study and whether or not a consultant should be utilized in order to complete this
specific goal.
Following Council comments, the following list of goals for Fiscal Year 2016-17 was compiled.
Acting City Manager English noted the goals would be put into a report for action at the City
Council meeting of August 9, 2016.
— Support City infrastructure: Complete asset replacement schedules for City
infrastructure including buildings, drainage facilities, parks, vehicles, sidewalks, fire, and
information technology and identify funding options.
— Improve cost-recovery on services: Complete user fee study.
— Retain and attract employees: Complete a comparison study of all departments:
salaries, benefits and job descriptions. If there is a measurable way to establish service
levels, i.e. crime rate adjusted for demographics, we should include it.
— Make decision about Brisco ramp: Complete environmental analysis and decision
about overall project and address issues regarding Brisco ramp temporary closure.
— Increase water security: Continue implementation of Water Shortage Contingency Plan
while focusing upon local and regional water recycling efforts and committing to desired
project(s).
— Enhance parking: Complete Parking Study with consultant support and review and
modify policies.
— Maintain cost-effective fire service: Complete FCFA Strategic Study, return to Council
for review and prioritization, including incorporation into City budget.
— Improve financial sustainability through economic development: Complete
Economic Strategic Plan, with particular attention to business retention, targeted
opportunities, and realistic projections of revenue impacts.
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Minutes of City Council Special Meeting
City Council Goal Setting Workshop
July 18, 2016
Page 3
7. ADJOURNMENT
Mayor Hill provided closing comments and adjourned the special meeting at 9:15 p.m.
' J
Jim Hill, Mayor
A EST:
Kelly -t /are, City Clerk
(Approved at CC Mtg -/' 20I(Q )