CC 2016-07-26_09l Amendment_Update_Brisco Interchange ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT
BY: MATT HORN, CITY ENGINEER
SUBJECT: CONSIDERATION OF APPROVAL OF AN AMENDMENT TO AN
AGREEMENT FOR CONSULTANT SERVICES WITH WOOD RODGERS
FOR THE BRISCO INTERCHANGE PROJECT AND CLOSURE
STATUS UPDATE
DATE: JULY 26, 2016
RECOMMENDATION:
It is recommended the City Council approve and authorize the Mayor to execute
Amendment No. 13 to the Consultant Services Agreement with Wood Rodgers, Inc. for
Brisco Interchange Project for an amount not to exceed $13,000.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
As of July 26, 2016, the project budget has an unencumbered balance of $1,401,547.
Phase Budget Total Expended Balance
Study $100,000 $71,447 $28,553
Design $303,900 $261,781 $42,119
Construction $1,340,400 $9,525 $1,330,875
Total $1,401,547
The additional cost can be accommodated within the project’s design budget. In
additional to funding expenditures, staff use approximately 5 to 10 hours per week
facilitating this project.
BACKGROUND:
The Brisco Road-Halcyon Road/U.S. 101 Interchange project has been underway
since the late 1990s. Currently the project is in the Project Approval and
Environmental Determination (PAED) phase with three project alternatives under
review: Alternative 1, Alternative 4C Roundabout (RAB), and no-build.
Item 9.l. - Page 1
CITY COUNCIL
CONSIDERATION OF APPROVAL OF AN AMENDMENT TO AN AGREEMENT
FOR CONSULTANT SERVICES WITH WOOD RODGERS FOR THE BRISCO
INTERCHANGE PROJECT AND CLOSURE STATUS UPDATE
JULY 26, 2016
PAGE 2
Alternative 1 includes the following improvements:
• Closes the northbound on and off-ramps at Brisco Road and US 101
• Completes intersection improvements Camino Mercado and US 101
• Completes intersection improvements at Grand Ave and US 101
• Completes bridge widening on Grand Ave
Alternative 4C RAB includes the following improvements:
• Relocates the northbound ramps at Brisco to West Branch Street at Rodeo
Drive
• Completes intersection improvements at Grace Lane and Rodeo Drive
connecting Grace Lane to Rodeo Drive so that continuous vehicle traffic uses
Grace Lane instead of Rodeo Drive.
• Completes intersection improvements at Grand Ave and US 101 realigning US
101 southbound on-ramp at Grand Avenue with the existing southbound off-
ramp.
• Provides an auxiliary lane on US 101 from Brisco Road to Camino Mercado.
The timeline of activities related to the ramp closure is as follows:
Date Activity
• September 8, 2015 City Council Approved Closure Plan.
• September 29, 2015 US 101 northbound on and off-ramps at Brisco Road
closed.
• October 27, 2015 City Council extends closure termination date from
December 7, 2015 to January 11, 2016.
• December 17, 2015 City Council revised the test ramp termination date
until July 11, 2016 to allow additional time for
presentation of the ramp closure study data and
discussion by the community.
• February 23, 2016 City Council received the Brisco Ramp Closure
Status Report.
• June 13, 2016 Caltrans authorized the Brisco Ramp Closure
extension from July 11, 2016 to December 11, 2016.
Caltrans has indicated the ramps may not remain
closed until the start of construction for the Brisco
Road-Halcyon Road/U.S. 101 Interchange project.
• June 8 & July 11,
2016
Caltrans returned comments to the City regarding the
Brisco Road-Halcyon Road/U.S. 101 Interchange
Draft Project Report.
Based on Caltrans’ returned comments on the Draft Project Report, additional noise
modeling is required to support Alternative 1. Caltrans has classified the Brisco
Item 9.l. - Page 2
CITY COUNCIL
CONSIDERATION OF APPROVAL OF AN AMENDMENT TO AN AGREEMENT
FOR CONSULTANT SERVICES WITH WOOD RODGERS FOR THE BRISCO
INTERCHANGE PROJECT AND CLOSURE STATUS UPDATE
JULY 26, 2016
PAGE 3
Interchange Project’s Alternative 1 as a Type 1 Project, which generally indicates that
the project creates a completely new noise source, or the project increases the volume
or speed of traffic, or moves the traffic closer to a noise receiver.
ANALYSIS OF ISSUES:
Noise - Type 1 Project
The Brisco Interchange Project has completed a Noise Abatement Decision Report
and a Noise Study Report to determine the impacts of the project to the surrounding
area. Additional noise modeling is required when a project is classified as a Type 1 as
specified within the Code of Federal Regulations.
Based on previous direction from Caltrans, the Brisco Interchange Project Alternative 1
was not classified as a Type 1 project. Caltrans recently provided direction indicating
that Alternative 1 is classified as a Type 1 project based on the following criteria.
Type 1 Project is defined as:
1. The construction of a highway on a new location; or
2. The physical alteration of an existing highway where there is
either:
a. Substantial horizontal alteration. A project that halves the distance
between the traffic noise source and the closest receptor between
the existing condition to the future build
condition; or
b. Substantial vertical alteration. A project that removes shielding
thereby exposing the line-of-sight between the receptor and the
traffic noise source. This is done by altering either the vertical
alignment of the highway or the topography between the highway
traffic noise source and the receptor; or
3. The addition of a through-traffic lane(s). This includes the addition of a
through-traffic lane that functions as a high-occupancy vehicle (HOV)
lane, high-occupancy toll (HOT) lane, bus lane, or truck climbing lane; or
4. The addition of an auxiliary lane, except for when the auxiliary lane
is a turn lane; or
5. The addition or relocation of interchange lanes or ramps added to a
quadrant to complete an existing partial interchange; or
6. Restriping existing pavement for the purpose of adding a through
traffic lane or an auxiliary lane; or
7. The addition of a new or substantial alteration of a weigh station, rest
stop, ride-share lot, or toll plaza.
Caltrans has indicated that the Brisco Interchange Project’s Alternative 1 is a Type 1
project since the project is providing the addition of an auxiliary lane and restriping (see
item numbers 4 and 6 above) existing pavement for the purposes of the auxiliary lane
at Camino Mercado and US 101.
Item 9.l. - Page 3
CITY COUNCIL
CONSIDERATION OF APPROVAL OF AN AMENDMENT TO AN AGREEMENT
FOR CONSULTANT SERVICES WITH WOOD RODGERS FOR THE BRISCO
INTERCHANGE PROJECT AND CLOSURE STATUS UPDATE
JULY 26, 2016
PAGE 4
Wood Rodgers, the project’s design consultant, has provided the City a proposal to
complete the noise modeling that Caltrans requires for Type 1 project’s for a cost not to
exceed $13,000. This noise modeling will take four weeks to complete once a notice to
proceed has been provided to Wood Rodgers. Upon completion of the additional noise
study, the Draft Project Report will be resubmitted to Caltrans for review.
Brisco Ramp Closure
On February 23, 2016 City Council directed staff to determine the feasibility of keeping
the Brisco on and off-ramps closed until the start of construction of the preferred
alternative for the Brisco Road-Halcyon Road/U.S. 101 Interchange project. A request
to keep the ramps closed until July 11, 2020 was provided to Caltrans on May 6, 2016.
Caltrans responded to this request on June 13, 2016, granting the request to keep the
ramps closed until December 11, 2016. On June 24, 2016, Caltrans provided written
direction (see attachment 2) that the ramps may not remain closed indefinitely. Based
on verbal direction from Caltrans, staff is working on a revised closure plan that keeps
the on-ramp closed and opens the off-ramp. This closure plan may be acceptable to
Caltrans. Once direction has been received from Caltrans on the acceptability of this
plan, this item will return to City Council for direction.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
• Approve Amendment No. 13 to the Wood Rodgers Consultant Service
Agreement.
• Do not approve Amendment No. 13 to the Wood Rodgers Consultant Service
Agreement – This alternative is not recommended since the most expeditious
way to obtain Project Report approval and final selection of the project’s
preferred alternative is to comply with Caltrans’ request for noise modeling.
• Provide alternate direction to staff.
ADVANTAGES:
Amending the Agreement with Wood Rodgers in order to complete noise modeling will
allow the Brisco Interchange Project Report to continue the processing through the
Project Approval/Environmental Document phase.
DISADVANTAGES:
Additional funding expenditures are required to complete this task.
ENVIRONMENTAL REVIEW:
This project is subject to both the California Environmental Review Act (CEQA) and
National Environmental Policy Act (NEPA). The City is the lead agency for CEQA and
an Initial Study Mitigated Negative Declaration has been prepared. Caltrans is the lead
agency for NEPA which will be an Environmental Assessment with Findings of No
Significant Impact.
Item 9.l. - Page 4
CITY COUNCIL
CONSIDERATION OF APPROVAL OF AN AMENDMENT TO AN AGREEMENT
FOR CONSULTANT SERVICES WITH WOOD RODGERS FOR THE BRISCO
INTERCHANGE PROJECT AND CLOSURE STATUS UPDATE
JULY 26, 2016
PAGE 5
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, July 21, 2016. The Agenda
and staff report were posted on the City’s website on Friday, July 22, 2016.
Attachments:
1. Caltrans notification of extend ramp closure
Item 9.l. - Page 5
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO. 13
This Thirteenth Amendment (“Thirteenth Amendment”) to Consultant Services
Agreement (“CSA”) by and between the CITY OF ARROYO GRANDE (“City”) and
WOOD RODGERS, INC. (“Consultant”) is made and entered into this __________ day
of July 2016, based on the following facts:
WHEREAS, the parties entered into a CSA dated January 11, 2005, to prepare a
Project Approval and Environmental Determination (PA&ED) for the Brisco-Road-
Halcyon Road/Route 101 Interchange; and
WHEREAS, the parties entered into a First Amendment to CSA dated November 8,
2005, to include the environmental studies for the Brisco Road-Halcyon Road/Route
101 PA&ED; and
WHEREAS, the parties entered into a Second Amendment to CSA dated November 14,
2006, to include a northbound auxiliary lane in the Brisco Road-Halcyon Road/Route
101 PA&ED; and
WHEREAS, the parties entered into a Third Amendment to CSA dated June 24, 2008,
to include additional analysis in the Brisco Road-Halcyon Road/Route 101 Project
Approval & Environmental Document (PA&ED); and
WHEREAS, the parties entered into a Fourth Amendment to CSA dated May 26, 2009,
for preparation of the design exception fact sheets for the Brisco Road-Halcyon
Road/Route 101 Project Approval and Environmental Document (PA&ED); and
WHEREAS, the parties entered into a Fifth Amendment to CSA dated June 16, 2010 for
preparation of the Project Approval and Environmental Document (PA&ED) for the
Brisco Road-Halcyon Road/Route 101 Interchange Improvements Project; and
WHEREAS, the parties entered into a Sixth Amendment to CSA dated April 12, 2011
for additional preparation required for the Project Approval and Environmental
Document (PA&ED) due to revised alternatives for the Brisco Road-Halcyon
Road/Route 101 Interchange Improvements Project; and
WHEREAS, the parties entered into a Seventh Amendment to CSA dated May 8, 2012
for additional preparation required for the Project Approval and Environmental
Document (PA&ED) due to revised alternatives for the Brisco Road-Halcyon
Road/Route 101 Interchange Improvements Project; and
WHEREAS, the parties entered into an Eighth Amendment to CSA dated May 14, 2013
for additional preparation required for the Project Approval and Environmental
Document (PA&ED) due to revised alternatives for the Brisco Road-Halcyon
Road/Route 101 Interchange Improvements Project; and
Item 9.l. - Page 6
WHEREAS, the parties entered into a Ninth Amendment to CSA dated December 10,
2013 for additional preparation required for the Project Approval and Environmental
Document (PA&ED) due to revised alternatives for the Brisco Road-Halcyon
Road/Route 101 Interchange Improvements Project; and
WHEREAS, the parties entered into a Tenth Amendment to CSA dated March 25, 2014
for additional preparation required for the Project Approval and Environmental
Document (PA&ED) due to revised alternatives for the Brisco Road-Halcyon
Road/Route 101 Interchange Improvements Project; and
WHEREAS, the parties entered into a Eleventh Amendment to CSA dated March 10,
2015 for additional design services required for the Project Approval and Environmental
Document (PA&ED) due to revised design requirements for the Brisco Road-Halcyon
Road/Route 101 Interchange Improvement Project; and
WHEREAS, the parties entered into a Twelfth Amendment to CSA dated October 27,
2015 for continued design and environmental services to completed PA&ED for the
Brisco Road – Halcyon Road/Highway 101 Interchange Improvement Project.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. The CSA shall continue in full force and effect until July 26, 2017, unless
sooner terminated pursuant to the provisions of the Agreement.
2. This Thirteenth Amendment authorizes additional noise modeling to support
Caltrans’ determination that the Brisco Road – Halcyon Road/Highway 101
Interchange Improvement Project Alternative 1 is a Type 1 project for noise
impacts for an amount not to exceed $13,000 as set forth in the letter dated
July 13, 2016 from Consultant to City, which is incorporated herein by this
reference as Exhibit A.
3. Except as modified herein, all other terms and conditions set forth in the CSA,
as amended, shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Thirteenth
Amendment the day and year first above written.
WOOD RODGERS, INC.
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
JIM HILL, MAYOR
Item 9.l. - Page 7
Corporate Office: 3301 C Street, Bldg. 100-B • Sacramento, CA 95816 • 916.341.7760 • Fax 916.341.7767
Offices located in California and Nevada
www.woodrodgers.com
July 13, 2016
Mr. Matt Horn, PE (mhorn@arroyogrande.org) (805) 473‐5441
City Engineer
City of Arroyo Grande
PO Box 550
300 E. Branch Street
Arroyo Grande, CA 93420
Subject: Request for Amendment No. 13 – Consultant Services Agreement for
Brisco Road Interchange Improvements Project
Project Approval and Environmental Document
Dear Mr. Horn,
Wood Rodgers, Inc. has been preparing the Project Report (PR) and Environmental Document (ED) for the
Project Approval and Environmental Documentation (PA&ED) phase of the Brisco Road Interchange
Improvements project. As you are aware, in comments received from Caltrans in June, they have indicated
that Alternative 1 is to be considered a Type “1” project for noise analysis. Being that initially Alternative 1
was not considered a “Type 1” project noise modeling and analysis for noise barriers was not completed. To
accomplish this analysis an augmentation to scope and budget will be necessary. We propose the following:
A13 TASK 1 – Type 1 Noise Analysis
SWCA will re‐model Alternative 1 using the approved Noise Model and Caltrans Standard protocol for
Type 1 Projects. The appropriate Technical Studies in the Environmental Document will be revised and
submitted with the resubmittal of the draft Environmental Document. Additionally, the Noise Abatement
Decision Report (NADR) will be revised by Wood Rodgers per the new results, Cost Estimates will be
revised, and exhibits (Typical Sections, Layouts, and the Geometric Approval Drawing) will be revised to
include any new soundwalls resulting from the analysis. The results will be incorporated into the Project
Report.
Budget – $12,800
Wood Rodgers requests for additional budget in the amount of $12,800 to complete this effort. We look
forward to our continued service to the City, and request approval of the scope and budget so that we can
immediately initiate this Task. Should you have any questions, please contact me at (916) 440‐8131, or
email at mrayback@woodrodgers.com.
Sincerely,
WOOD RODGERS, INC.
Mark Rayback, PE
Principal
8094.004\BriscoA12.docx
EXHIBIT A
Item 9.l. - Page 8
ATTACHMENT 1
Item 9.l. - Page 9
THIS PAGE INTENTIONALLY LEFT BLANK
Item 9.l. - Page 10