CC 2016-08-09_09i Award Contract_Video Surveillance
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN N. ANNIBALI, CHIEF OF POLICE
SUBJECT: CONSIDERATION TO AUTHORIZE AN AWARD OF CONTRACT FOR
THE PURCHASE OF VIDEO SURVEILLANCE EQUIPMENT FOR THE
SOTO SPORTS COMPLEX FACILITY
DATE: AUGUST 9, 2016
RECOMMENDATION:
It is recommended the City Council approve the purchase of a public video surveillance
system for the Soto Sports Complex in the amount of $18,218.44 from Security Lines
U.S.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The funding for this phase of the City-wide video surveillance system will be an
appropriation from the Citizens Option for Public Safety (COPS) Fund. Currently, there
is an available balance of approximately $215,000 to support this request. There will be
no General Fund impact.
BACKGROUND:
The State Budget continues funding for the Citizens Option for Public Safety
(COPS) Program. Under this program, annual funding is allocated to local law
enforcement for the delivery of services. These funds must be used to augment
local law enforcement services and may not be used to supplant existing funding
for such services. As in the past, the declared intent of the Governor and
Legislature is to continue COPS as a multi-year program.
Beginning in 2009, the Police Department initiated the development of a City-
wide public video surveillance system named “Blue Watch” to act as a deterrent
to crime and assist City departments in managing special events, traffic safety
and providing a safe environment in City owned parks, parking lots and facilities.
The original strategy was to identify key locations that would benefit from the
system and expand the use when specific needs were identified. The program
has been very successful in reducing incidents of theft, vandalism and other
crimes and has led to the capture of several individuals. Additionally, the
system has reduced the need for added personnel while managing special
events such as Strawberry Festival, Harvest Festival and the AMGEN Tour of
California.
Item 9.i. - Page 1
CITY COUNCIL
CONSIDERATION TO AUTHORIZE AN AWARD OF CONTRACT FOR THE
PURCHASE OF VIDEO SURVEILLANCE EQUIPMENT FOR THE SOTO SPORTS
COMPLEX FACILITY
AUGUST 9, 2016
PAGE 2
The program has served as a model of public video surveillance and has
successfully addressed privacy issues and the need for expanded use of
technology. Numerous cities throughout the country have modeled much of their
public video surveillance programs on the Arroyo Grande example, including
several cities in San Luis Obispo County.
ANALYSIS OF ISSUES:
The Arroyo Grande Police Department, in partnership with both the Recreation and
Public Works Departments have identified the Soto Sports Complex as the next phase
of the system expansion. Several high profile thefts, vandalisms and break-ins have
occurred on the Soto site along with issues related to the Dog Park and the presence of
large numbers of children during events.
The expansion of the video surveillance system onto the Soto Sports Complex would
not only act as a deterrent, but would possibly provide the Police Department with
valuable leads related to crime in the area.
This proposal calls for the installation of three camera pods that will temporarily capture
video and allow for real time viewing at the Police Department monitoring center. The
video signal will be transmitted via the existing microwave backbone with connectivity
between the repeaters on Hillcrest, Huebner and the Police facility.
The vendor, Security Lines U.S., is the current provider of the City-wide video
surveillance systems for the Police Department and the need exists to ensure
compatibility and on-going maintenance. Therefore, it is recommended that Security
Lines U.S. be approved as the sole source provider.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
- Approve a purchase order in the amount of $18,218.44;
- Do not approve the purchase order;
- Modify as appropriate and approve staff’s recommendation; or
- Provide direction to staff.
ADVANTAGES:
The expansion of the video surveillance system onto the Soto Sports Complex would
not only act as a deterrent, but would possibly provide the Police Department with
valuable leads related to crime in the area.
DISADVANTAGES:
No disadvantages are evident.
Item 9.i. - Page 2
CITY COUNCIL
CONSIDERATION TO AUTHORIZE AN AWARD OF CONTRACT FOR THE
PURCHASE OF VIDEO SURVEILLANCE EQUIPMENT FOR THE SOTO SPORTS
COMPLEX FACILITY
AUGUST 9, 2016
PAGE 3
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, August 4, 2016. The Agenda
and staff report were posted on the City’s website on Friday, August 5, 2016. No public
comments were received.
Attachments:
1. Proposal from Security Lines U.S. as the sole source provider.
Item 9.i. - Page 3
Estimate
Date
6/25/2016
Estimate #
900
Name / Address
Arroyo Grande PD
200 N Halcyon Road
Arroyo Grande, CA 93420
Attn: Chief Annibali
14431 Ventura Blvd. #575
Sherman Oaks, CA 91423
Terms Upon Receipt
Rep RC
Total
Subtotal
Sales Tax (8.75%)
Prices are subject to change at SLUS' discretion. Quote is partially based on Customer information. If the
information is found to be incorrect at anytime, SLUS may revise the quote to include any additional parts
and labor to succesfully complete the job. Such additional parts and labor will be sbject to Customer's
written approval. If the Customer chooses not to accept th erevised quote and thereofre, the job cannot be
complete successfully, SLUS may remove any materials and products that SLUS installed and Customer will
only be responsible for any labor that was performed thus far and any products and materials that cannot be
reused.
877-822-2303
Approved By: Signature: Date:
___________________________________________ ______________________________________ ____________
Thank you for this opportunity. We look forward to working with you.
Item Description Qty Rate Total
Soto Park Satellite POD System
i4-POD-SIP i4-POD-SIP portable surveillance system with:
1. HD 1080p Network Video Recorder: H.264 Compression, and 4TB Storage
2. (1) Wireless Cellular Router or 2.4 wireless transmitter and receiver
3. (3) HD Stationary - 1080P HD Vandal Resistant Vandal Proof Dome, 2MP Cameras
4. (1) 1080P HD Outdoor PTZ, 2.2 Mega Pixel, 20x Optical Zoom, IP66, RS-485,
Pelco-D/P, Heater & Blower
5. (1) Custom Powder Coated metal enclosure.
6. (1) Mounting bracket.
7. Central Monitoring, Web browser and PDA software for viewing cameras and DVR
(no per-computer licensing fee).
1 7,995.00 7,995.00T
Satellite POD-P 3 Camera Satellite POD with (2) HD Stationary 1080P HD Vandal Resistant Vandal
Proof Dome, 3MP Camera; (1) Pan-Tilt-Zoom, 2MP, 1080p, 12x opt zoom, 10x digital
zoom w/ dss max at .002 lux) and 5.9ghz wireless transmitter that can connect to
POD-HD systems
2 2,795.00 5,590.00T
Satellite POD-S 2 Camera Satellite POD with (2) HD Stationary 1080P HD Vandal Resistant Vandal
Proof Dome, 3MP Camera and 5.9ghz wireless transmitter that can connect to POD-HD
systems
1 1,990.00 1,990.00T
Wireless Trans... 2 additional 5ghz transmitter to be Access Points at i4POD-SIP for a total of 3 APS to
give 180 degree coverage
2 175.00 350.00T
Installation Install PODs and Wireless System. Configure to each other and to current wireless
system.
1 900.00 900.00
$18,218.44
$16,825.00
$1,393.44
ATTACHMENT 1
Item 9.i. - Page 4