CC 2016-10-11 Agenda Summary
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AGENDA SUMMARY – OCTOBER 11, 2016
PAGE 2
RECONVENE TO OPEN SESSION
The City Council will reconvene to open session at 6:00 p.m. in conjunction with the Regular
Meeting and announcement(s) of any reportable action(s) taken in closed session will be made.
REGULAR MEETING 6:00 p.m.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: JUNIOR GIRL SCOUT TROOP 41049
5. AGENDA REVIEW:
5.a. Closed Session Announcements
The Mayor or City Attorney will announce reportable actions taken, if any, from the
following meeting.
Special Meeting of October 11, 2016, 5:00 p.m.
a) Conference with Legal Counsel – Existing litigation pursuant to Government Code
Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
6.a. Presentation by the Arroyo Grande Cemetery District
AGENDA SUMMARY – OCTOBER 11, 2016
PAGE 3
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. INTERIM CITY MANAGER REPORT:
Correspondence/Comments as presented by the Interim City Manager.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
9.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period
September 16, 2016 through September 30, 2016.
9.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council/Successor
Agency to the Dissolved Arroyo Grande Redevelopment Agency Meeting of September
27, 2016, as submitted.
9.c. Consideration of a Resolution Adopting Two Updated Job Descriptions and
Reclassifying a Part-time Position (MALICOAT)
Recommended Action: Adopt a Resolution updating the job descriptions for the City
Engineer and part-time Senior Office Assistant and reclassifying the part-time Office
Assistant II in Community Development to part-time Senior Office Assistant.
AGENDA SUMMARY – OCTOBER 11, 2016
PAGE 4
9. CONSENT AGENDA (cont’d):
9.d. Consideration of Approval of Purchase and Sale Agreements for Le Point Street
Properties (MALICOAT/WHITHAM)
Recommended Action: Approve and authorize the Mayor to execute the Purchase and
Sale Agreements for the Le Point Street parking lot properties located at 132 and 202 Le
Point Street.
9.e. Consideration to Declare an Existing Command Trailer as Surplus Property /
Authorize Transfer to the City of San Luis Obispo and Accept a Homeland Security
Funded Command Trailer from the San Luis Obispo County Sheriff’s Department
(ANNIBALI)
Recommended Action: 1) Adopt a Resolution declaring an existing command trailer as
surplus and authorizing its transfer to the City of San Luis Obispo; and 2) Accept a
Homeland Security funded command trailer as a replacement from the San Luis Obispo
County Sheriff’s Department.
9.f. Consideration of an Award of Contract to Victor Concrete Inc. for Construction of
the Mid-Block Crosswalk Barrier Removal Project, PW 2015-03 (ENGLISH)
Recommended Action: 1) Award a contract for the Mid-Block Crosswalk Barrier
Removal Project to Victor Concrete Inc. in the amount of $43,482.00; 2) Authorize the
Interim City Manager to approve change orders for up to 10% of the contract amount,
$4,348.20, for unanticipated costs during the construction phase of the project; 3)
Transfer $3,025 from the Sales Tax Fund, Various Striping and Sidewalks Improvements,
into the project budget; and 4) Direct the City Clerk to file a Notice of Exemption.
9.g. Consideration of Temporary Use Permit Case No. 16-019; Authorizing the Closure
of City Streets for the Annual Arroyo Grande Village Christmas Parade, November
27, 2016; Applicant – Doc Burstein’s Ice Cream Lab and the Arroyo Grande Grover
Beach Chamber of Commerce; Representative – Cat Keith (McCLISH)
Recommended Action: Adopt a Resolution approving Temporary Use Permit 16-019 for
the Annual Arroyo Grande Village Christmas Parade, and directing staff to implement
safety measures, including closure of East and West Branch Streets between Traffic Way
and Mason Street, no parking zones, and the detour of automobile traffic on Sunday,
November 27, 2016.
9.h. Consideration of Temporary Use Permit Case No. 16-021; Authorizing “Halloween
in the Village” on Monday, October 31, 2016 and Directing Staff to Implement
Related Safety Measures Including No Parking Zones, Street Closures, and
Warning Devices (McCLISH)
Recommended Action: Adopt a Resolution approving Temporary Use Permit 16-021,
applied for by the Village Improvement Association, to authorize Halloween in the Village
and directing staff to implement safety measures, including closure of East and West
Branch Streets between Traffic Way and Mason Street, no parking zones, and the detour
of automobile traffic on Monday, October 31, 2016.
AGENDA SUMMARY – OCTOBER 11, 2016
PAGE 5
10. PUBLIC HEARINGS:
None.
11. OLD BUSINESS:
11.a. Consideration of Approval of Agreement with the California-Pacific Annual
Conference of the United Methodist Church Regarding the Methodist Campground
and Tabernacle (McCLISH /WHITHAM)
Recommended Action: Approve and authorize the Mayor to execute the agreement
with the California-Pacific Annual Conference of the United Methodist Church regarding
the Methodist Campground and Tabernacle.
12. NEW BUSINESS:
12.a. Consideration of a Proposed Ordinance Amending Portions of Title 8 (Fire Code)
and Title 15 (Building and Construction Codes) of the Arroyo Grande Municipal
Code (McCLISH)
Recommended Action: 1) Introduce an Ordinance amending portions of the Arroyo
Grande Municipal Code Chapter 8.04 related to the adoption of the California Fire Code
and the International Fire Code; and amending portions of Chapter 15.04 related to the
adoption of California Building Code, California Residential Code, California electrical
Code, California Mechanical Code, California Plumbing Code, California Green Building
Code, California Existing Building Code, California Energy Code, California Historical
Building Code and the International Property Maintenance Code; and; 2) Schedule a
public hearing for October 25, 2016, in accordance with the requirements of Government
Code Section 50022.3, to consider adoption of the Ordinance.
12.b. Consideration of Additional Water Restriction Measures and Options for Water
Conservation Programs (McFALL/ENGLISH)
Recommended Action: 1) Receive and file the updated water supply and demand
report; 2) Approve triggers and additional water use restrictions for the next step of Stage
1 water emergency restrictions and direct staff to bring back an implementing Resolution;
3) Direct staff to bring back a draft Resolution revising the Stage 1 water emergency
restrictions to increase mandatory conservation for dedicated irrigation meters from 25%
to 50%; and 4) Approve a revised funding plan for water conservation programming and
appropriate an additional $8,450 from the Water Neutralization Fund, as proposed.
13. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or request that staff place a matter of
business on a future agenda. Any request to place a matter of business for original
consideration on a future agenda requires the concurrence of at least one other Council
Member.
AGENDA SUMMARY – OCTOBER 11, 2016
PAGE 6
14. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.
Comments should be limited to those matters that are within the jurisdiction of the City
Council. The Brown Act restricts the Council from taking formal action on matters not
published on the agenda.
15. CLOSED SESSION:
None.
16. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a majority of
the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are
available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street,
Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons
with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related
modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400
as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can
be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe
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City Council Meetings will be videotaped for replay on Arroyo Grande’s Government Access Channel 20. The
rebroadcast schedule is published at www.slo-span.org.