CC 2017-01-10 Agenda Summary
City Council
Bob McFall Interim City Manager
Heather Whitham City Attorney
Kelly Wetmore City Clerk
Jim Hill Mayor
Tim Brown Mayor Pro Tem
Kristen Barneich Council Member
Barbara Harmon Council Member
Caren Ray Council Member
**NOTE MEETING LOCATION CHANGE
AGENDA SUMMARY
CITY COUNCIL SPECIAL MEETING**
TUESDAY, JANUARY 10, 2017
6:00 P.M.
**South County Regional Center
800 West Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: MAYOR HILL
5. AGENDA REVIEW:
5.a. Closed Session Announcements
The Mayor or City Attorney will announce reportable actions taken, if any, from the
following meeting.
Special Meeting of December 13, 2016
a) Public Employee Performance Evaluation pursuant to Government Code Section
54957:
Title: Interim City Manager
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
None.
Agenda
City Council meetings are
anticipated to resume at the
Council Chambers located
at 215 E. Branch Street on
January 24, 2017.
AGENDA SUMMARY – JANUARY 10, 2017
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. INTERIM CITY MANAGER REPORT:
Correspondence/Comments as presented by the Interim City Manager.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
9.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period
December 1, 2016 through December 31, 2016.
9.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
December 13, 2016, as submitted.
9.c. Consideration of Acceptance of the El Camino Real Storm Drain Rehabilitation
Project, PW 2016-12 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by
Insituform Technologies LLC, in accordance with the plans and specifications for the El
Camino Real Storm Drain Rehabilitation Project; 2) Direct staff to file a Notice of
Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
AGENDA SUMMARY – JANUARY 10, 2017
PAGE 3
9. CONSENT AGENDA (cont’d):
9.d. Consideration of Acceptance of the Arroyo Grande Creek Sewer Rehabilitation
Project, PW 2016-05 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by
Insituform Technologies LLC, in accordance with the plans and specifications for the
Arroyo Grande Creek Sewer Rehabilitation Project; 2) Direct staff to file a Notice of
Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
9.e. Consideration of Acceptance of the South Alpine Waterline Improvements Project,
PW 2016-06 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by Crandall
Construction in accordance with the plans and specifications for the South Alpine
Waterline Improvements Project; 2) Direct staff to file a Notice of Completion; and 3)
Authorize release of retention, thirty-five (35) days after the Notice of Completion has
been recorded, if no liens have been filed.
9.f. Consideration of Approval of an Agreement for Contractor Services and an
Appropriation of $25,000 in General Fund Reserves for Roof Repairs to the Council
Chambers Building (ENGLISH)
Recommended Action: 1) Approve an Agreement for Contractor Services for the
Council Chamber Roof Repair Project to Quaglino Roofing in the amount of $20,420; 2)
Authorize the Interim City Manager to approve change orders for 10% of the contract
amount, $2,042, for unanticipated costs during the construction phase of the project; 3)
Appropriate $25,000 from the General Fund Reserves to cover all project costs; and 4)
Authorize the Mayor to execute the Agreement for Contractor Services.
9.g. Consideration of a Letter of Intent to Participate with the Cities of Pismo Beach
and Grover Beach and the Oceano Community Services District in the Regional
Groundwater Sustainability Project (McCLISH)
Recommended Action: Authorize the Mayor to sign the Letter of Intent for the Regional
Groundwater Sustainability Project.
10. PUBLIC HEARINGS:
10.a. Consideration of the East Cherry Avenue Specific Plan Project (General Plan
Amendment 15-001; Development Code Amendment 15-001; Specific Plan 15-001;
Vesting Tentative Tract Map 15-001; Conditional Use Permit 15-004) and
Environmental Impact Report; Location – East Cherry Avenue and Traffic Way;
Applicants – Mangano Homes, Inc. and Arroyo Grande Valley Japanese Welfare
Association (McCLISH)
Recommended Action: It It is recommended that the City Council consider the
project plans, staff report and environmental review for the East Cherry Avenue
Specific Plan Project, receive public comment, and adopt a Resolution certifying the
Final Environmental Impact Report and approving the project as conditioned,
introduce an Ordinance to amend the Development Code, all of which reflect
modifications to the project as recommended by the Planning Commission on
October 4, 2016; and direct the City Clerk to file a Notice of Determination.
AGENDA SUMMARY – JANUARY 10, 2017
PAGE 4
11. OLD BUSINESS:
None.
12. NEW BUSINESS:
None.
13. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or request that staff place a matter of
business on a future agenda. Any request to place a matter of business for original
consideration on a future agenda requires the concurrence of at least one other Council
Member.
14. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.
Comments should be limited to those matters that are within the jurisdiction of the City
Council. The Brown Act restricts the Council from taking formal action on matters not
published on the agenda.
15. CLOSED SESSION:
None.
16. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a majority of
the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are
available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street,
Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons
with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related
modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400
as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can
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City Council Meetings will be videotaped for replay on Arroyo Grande’s Government Access Channel 20. The
rebroadcast schedule is published at www.slo-span.org.