CC 2017-03-28_09j Declare Surplus Property
MEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS
SUBJECT: CONSIDERATION TO DECLARE SURPLUS PROPERTY
DATE: MARCH 28, 2017
RECOMMENDATION:
It is recommended the Council adopt a Resolution declaring a vehicle, furniture, and
equipment as surplus property and authorizing its sale or disposal.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Upon the sale of various surplus property, the City could realize a small amount of
revenue estimated to be less than $10,000. Additionally, a minor amount of staff time
will be necessary to assist with processing the necessary documentation to sell the
surplus property through an auction house.
BACKGROUND:
Periodically, surplus City vehicles, equipment and furniture, which have exceeded their
useful life expectancy, are approved for disposition by the City Council and sold via a
public surplus auction service in compliance with the City’s Procurement Policy. A
vehicle and various equipment and furniture that are no longer being used by the City
have accumulated at the City’s Corporation Yard.
ANALYSIS OF ISSUES:
The vehicle, equipment and furnishings listed in the Resolution are no longer useful to
City staff or have exceeded their useful life cycle. These items are old, archaic, broken
and/or no longer of any value to the City’s operation. The volume of surplus items is
taking up useful storage space and losing any value they still retain. Periodically staff
recommends that the City Council declare unused vehicles, equipment and furnishings
as surplus property allowing staff to dispose of the items through approved processes
outlined in the City’s Procurement Policy. Sale of the surplus vehicle, equipment and
furnishings may generate a minor amount of revenue.
Item 9.j. - Page 1
CITY COUNCIL
CONSIDERATION TO DECLARE SURPLUS PROPERTY
MARCH 28, 2017
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring the vehicle, furniture and equipment as
surplus property and authorize its sale or disposal;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
The City could realize some minor revenue of up to $10,000 with the disposition of the
surplus property as well as clear up storage areas at the Corporation Yard.
DISADVANTAGES:
No disadvantages are apparent.
ENVIRONMENTAL REVIEW:
No environmental review is required for this action.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 9.j. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING AN UNUSED
VEHICLE, FURNITURE AND EQUIPMENT AS SURPLUS
PROPERTY AND AUTHORIZING ITS SALE OR
DISPOSAL
WHEREAS, the City of Arroyo Grande (“City”) owns a vehicle and a variety of furniture
and equipment that is no longer used or needed; and
WHEREAS, these items can be classified as surplus property and made available for
sale to private parties or disposed of.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does declare as surplus property the vehicle, furniture and equipment described
in Exhibit A attached hereto and incorporated herein by this reference, and authorizes
the sale/disposal of said surplus property in compliance with authorized disposition
procedures.
On motion of Council Member _________, seconded by Council Member _________,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _____ day of March, 2017.
Item 9.j. - Page 3
RESOLUTION NO.
PAGE 2
_____________________________________
JIM HILL, MAYOR
ATTEST:
_____________________________________
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________
ROBERT MCFALL, INTERIM CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
HEATHER WHITHAM, CITY ATTORNEY
Item 9.j. - Page 4
RESOLUTION NO.
PAGE 3
EXHIBIT A
SURPLUS VEHICLES, EQUIPMENT AND FURNITURE
AVAILABLE FOR DISPOSITION
Item # Description Make Model
1. Air Conditioning Unit
2. Audio Video Equipment
3. 1984 Backhoe (PW‐9) Case 580 Super E
4. Wooden Bookcase
5. Bulletin Board
6. Cart – Media
7. Chair – Child
8. Chairs – Office (11)
9. Coffee Table – Glass
10.
Desk Return and Screening
Panel (Cherry)
11. Desk – Metal (2)
12. Desk – Wood (2)
13. Display Case
14. Electrical (Misc.)
15. File Cabinets ‐ 4‐Drawer (3)
16. Flag Poles (2)
17. Flag Stand
18. Glass Case
19. Heaters – Floor (2)
20. In‐Box for Partition (2)
21. Media Controls
22. Mirror
23. Partition (4)
24. Partition (4)
25. 1991 Paver (PW‐46) LeeBoy
26. Platform Roller
27. Projection Screen
28. Rack – AV Equipment
29. Refrigerator
30. Shelves – Metal (4)
31. Stand – Misc
Item 9.j. - Page 5
RESOLUTION NO.
PAGE 4
Item # Description Make Model
32. 1991 Striper Unamaskol
33. Table
34. Table Top – Round
35. Table (2)
36. Table – Folding
37. Television RCA
38. VCR‐DVD Player Samsung
39. VCR‐DVD Player Panasonic
40. 2006 Small Pick Up Truck (P‐13) Ford Ranger
Item 9.j. - Page 6