R 4797 RESOLUTION NO. 4797
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 16-
004; AUTHORIZING THE USE OF CITY PROPERTY AND THE
CLOSURE OF CITY STREETS FOR THE 28TH ANNUAL ARROYO
VALLEY CAR CLUB SUNSET CRUISE ON JULY 28, 2017 AND
CAR SHO ON JULY 29, 2017
WHEREAS, members of the Arroyo Valley Car Club have requested closure of certain
City streets and the use of City property, as outlined below, for its annual Car Sho and
Sunset Cruise event to be held on July 28th and 29th, 2017; and
WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control
and cleanup; and
WHEREAS, the cruise event and Car Sho are expected to benefit both the East Grand
Avenue business corridor and the Village commercial area and provide both residents
and visitors with entertainment and recreation; and
WHEREAS, the City Council finds, after due study and deliberation, that the following
circumstances exist:
Temporary Use Permit Findings:
1. The operation of the requested use at the location proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety, or general welfare.
The use of City property and closure of City streets for the Arroyo Valley Car Club
Sunset Cruise and Car Sho will not endanger public health, safety, or general welfare
due to the event complying with conditions of approval specifically developed to protect
public health and safety.
2. The proposed site is adequate in size and shape to accommodate the temporary use
without material detriment to the use and enjoyment of other properties located
adjacent to and in the vicinity of the site.
The property and streets identified for the temporary use, including East Grand Avenue
and Branch Street, are of adequate size and shape for the event and conditions of
approval developed for the project will ensure the use is not a detriment to the use of
other properties located adjacent to and in the vicinity of the event.
RESOLUTION NO. 4797
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3. The proposed site is adequately served by streets or highways having sufficient width
and improvements to accommodate the kind and quantity of traffic that the temporary
use will or could reasonably be expected to generate.
East Grand Avenue and Branch Street are adequately served by streets to
accommodate the kind and quantity of traffic anticipated for the event, will be closed in
a safe manner to protect event participants and motorists, and detour routes will
continue to serve areas surrounding the events.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the
use will be available either on-site or at alternate locations acceptable to the City
Council.
Adequate temporary parking is located on public streets in the vicinity of the Sunset
Cruise and public parking lots on Le Point Street and street parking in the surrounding
neighborhood of the Car Sho to accommodate the vehicular traffic to be generated by
the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use Permit No. 17-007, authorizing the waiver of
application fees and the use of certain City streets and property, with the above findings,
which are incorporated herein by this reference, and subject to the conditions set forth in
Exhibit "A", attached hereto and incorporated herein by this reference:
1. East Grand Avenue between Courtland Street and Halcyon Road shall be
closed from 6:00 pm to 7:30 pm on Friday, July 28th, 2017.
2. Juniper and Poplar Streets between East Grand Avenue and Elm Street
shall be closed from 6:00 pm to 7:30 pm on Friday, July 28th, 2017,
including "No Parking" on the north side of Poplar Street and east side of
Juniper Street.
3. The following detour route for through traffic on Grand Avenue shall be
established:
• Eastbound traffic— South on S. Courtland Street to Ash Street; East on
Ash Street to S. Elm Street; South on S. Elm Street to Fair Oaks
Avenue; East on Fair Oaks Avenue to S. Halcyon Road; North on S.
Halcyon Road;
• Westbound traffic— South on S. Halcyon Road to Farroll Avenue; West
on Farroll Avenue to Oak Park Avenue; North on Oak Park Avenue.
4. Closure of West and East Branch Streets from Traffic Way to Mason
Street; Bridge Street from Branch Street to Nelson Street; Olohan Alley
from Bridge Street to Mason Street; Nevada Street at Branch Street; The
RESOLUTION NO. 4797
PAGE 3
Car Corral; Short Street between Branch Street and Olohan Alley from
5:00 am until 5:00 pm on Saturday, July 29, 2017.
5. Closure of Nelson Street between Bridge and Short Streets for the
purpose of creating a registration area for the Car Sho from 5:00 am until
9:30 am on Saturday, July 29, 2017.
6. That the Arroyo Valley Car Club will adhere to certain requirements and
conditions set forth by the Community Development, Streets, Police,
Public Works, Building and Life Safety, and Five Cities Fire Authority
(FCFA) regarding security and traffic control and all other applicable
conditions of a Temporary Use Permit to be issued by the City as set forth
in Exhibit "A".
On motion of Council Member Harmon, seconded by Council Member Brown, and on
the following roll call vote, to wit:
AYES: Council Members Harmon, Brown, Barneich, and Mayor Hill
NOES: None
ABSENT: Council Member Ray
The foregoing Resolution was passed and adopted this 13th day of June, 2017.
RESOLUTION NO. /7y7
PAGE 4
k
JJ JIM ILL, MAYOR
ATTEST:
/ / 4aseete_
KELLY ET •RE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES i�-==' s AN,.CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
RESOLUTION NO. 4797
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
ARROYO VALLEY CAR CLUB SUNSET CRUISE AND CAR SHO
TEMPORARY USE PERMIT NO. 17-007
FRIDAY AND SATURDAY, JULY 28 AND 29, 2017
General Conditions
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. To the full extent permitted by officials, the applicant shall indemnify, defend and
hold harmless the City, its agents, officers, and employees from and against any
liability (including liability for claims, suits, actions, arbitration proceedings,
administrative proceedings, regulatory proceedings, losses, expenses or costs of
any kind, whether actual, alleged or threatened, including attorney's fees and
costs, court costs, interest, defense costs, and expert witness fees), where the
same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, this Temporary Use Permit or the applicant's use of City streets
and property as provided by this Temporary Use Permit, except liability arising
out of the proven sole negligence of the City.
Community Development Department Conditions
4. The applicant shall notify affected merchants and property owners on the
affected street closure segments twice prior to the events, with the second notice
no later than Friday, July 21, 2017. Additionally, the applicant shall inform the
Arroyo Grande Village Improvement Association and the Chamber of Commerce
of the Car Sho and cruise night activities.
5. The applicant shall provide a list of the charities that receive proceeds from the
event to the Community Development Director.
6. Within two (2) weeks of the event, the applicant shall provide participant data on
the number of cars involved in the Car Sho and the Sunset Cruise.
Public Works Department Conditions
7. The applicant shall coordinate the placement of waste containers by Monday, July
24, 2017, with the Director of Public Works.
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8. The applicant shall submit a trash and recycling plan, supervise all areas, and pick
up litter, waste, and debris, and shall empty all City waste containers in dumpsters
provided by the Arroyo Valley Car Club.
9. At least one week prior to the Car Sho, the applicant shall inform Public Works on
the number of waste containers that will be needed for the event, provide the
appropriate number of receptacles, or reimburse the City for the cost of providing
the receptacles.
Police Department Conditions
10. The applicant shall reimburse remaining Public Works and Police Department
expenses for traffic control and related services associated with the Sunset Cruise
and Car Sho events.
11. No throwing of candy from vehicles shall be allowed. All rules of the road shall
apply to the participants of the Sunset Cruise and violators are subject to ejection,
citation and arrest.
12. All participants, volunteers, and employees of the Sunset Cruise and Car Sho shall
wear appropriate attire at all times.
13. All volunteers and employees of the Sunset Cruise shall wear traffic vests at all
times.
14. The road must be blocked with barricades that are used at other events such as the
Strawberry Festival. Coordination between the applicant and the Village
Improvement Association is required.
Streets Division Conditions
15. The applicant shall be responsible for providing, setting up, and removing
barricades for closures of City streets, alleys, parking lots, driveways and City
facilities mentioned in the application per a traffic control plan acceptable to the
Public Works Director.
16. The applicant shall place all barricades and signs posting on-street parking
restrictions and parking lot closures a minimum of 48 hours prior to the event.
17. All water barricades shall be filled using non-potable water.
18. The applicant shall place a notice of street closures in the Tribune at least once
during the week prior to July 28 and July 29, 2017.
19. The applicant shall coordinate with the Police, Streets, and FCFA with regard to the
closures of streets, alleys, parking lots, and the use of City property.
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20. The applicant shall clean all City streets and parking areas utilized at the conclusion
of the event.
21. Traffic signals at W. Branch Street and Traffic Way shall be made to flash rather
than cycle through the standard signalization, unless otherwise directed by the
Chief of Police or his/her designee.
Building and Life Safety Division & Five Cities Fire Authority Conditions
22. The applicant must comply with the Building and Life Safety Division and FCFA
guidelines.
23. Emergency access must be maintained to the satisfaction of the Fire Chief.
24. The use of generators must be reviewed and approved by the Fire Chief.
25. All fire lanes must be posted and enforced per Police and FCFA guidelines.
26. All food booths must comply with the San Luis Obispo County and City Building
and Life Safety Division and FCFA guidelines.
27. The Building and Life Safety Division and FCFA must inspect all food booths and
generators prior to event opening.
28. The applicant shall provide one handicapped accessible restroom.
Additional Conditions
29. The applicant shall provide a $1,000,000.00 commercial general liability insurance
policy, subject to City Attorney approval, naming the City as additional insured.
30. The applicant shall coordinate with the Farmers' Market Association in relocating
the Farmers' Market to Heritage Square Park on Saturday, July 29th, 2017.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State.of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4797 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 13th day of June, 2017.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 15th 'day of
June, 2017.
KELLY WE MO/E, CITY CLERK