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CC 2017-06-27_09e Approval of CC Minutes 06132017ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JUNE 13, 2017 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the City Council Meeting to order at 6:02 p.m. 2. ROLL CALL City Council: Council Members Barbara Harmon, Kristen Barneich, Mayor Pro Tem Brown, and Mayor Jim Hill were present. Council Member Caren Ray was absent. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Acting Police Chief Beau Pryor, Public Works Director Chris Magdosku, and Planning Manager Matt Downing. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Rick Beels, representing Arroyo Grande Rotary Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member Brown moved, Council Member Barneich seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public was Linda Osty, who offered an invocation. 8. CITY MANAGER REPORT: City Manager Bergman reported that based on Council’s previous direction, a support letter was sent to the State Water Resources Control Board regarding the grant application for the Regional Groundwater Sustainability Project; provided a status update regarding a letter received from FEMA regarding changes to the Flood Maps; reminded the Council and the public that the July 11, 2017 City Council meeting has been cancelled; and announced that Family Fun Day will be held on Saturday, June 24, 2017 at Elm Street Park. Item 9.e. - Page 1 Minutes: City Council Regular Meeting Page 2 Tuesday, June 13, 2017 9. CONSENT AGENDA Council Member Barneich requested Items 9.d. and 9.g. be pulled. Mayor Hill invited public comment on the consent agenda. Speaking from the public were Patty Welsh, in support of Item 9.e.; and Claudine Lingo, regarding the Grace Lane Assessment District as it relates to the existing fund balance, maintenance of the open space that abuts approximately 20 homes that are not being assessed, stated she would like this issue to be re- evaluated, and expressed concerns about the weeds on Lots 1-8. Action: Council Member Brown moved, and Council Member Harmon seconded the motion to approve Consent Agenda Items 9.a. through 9.h., with the exception of Items 9.d. and 9.g., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Harmon, Barneich, Hill NOES: None ABSENT: Ray 9.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period May 16, 2017 through May 31, 2017. 9.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Special and Regular City Council Meetings of May 23, 2017, as submitted. 9.c. Consideration of Fiscal Year 2017-18 Appropriation Limit. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE APPROPRIATION LIMIT FROM TAX PROCEEDS FOR FISCAL YEAR 2017-18”. 9.e. Consideration of a Memorandum of Agreement between City of Pismo Beach and Cities of Arroyo Grande and Grover Beach to Provide Funding for Preliminary Engineering Work for Regional Groundwater Sustainability Project Environmental Impact Report. Action: Approved and authorized the City Manager to sign the Memorandum of Agreement for preliminary engineering work for the Regional Groundwater Sustainability Project Environmental Impact Report. 9.f. Consideration of a Cooperation Agreement between the County of San Luis Obispo and the City of Arroyo Grande for Joint Participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2018 through 2020. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT PROGRAM FOR FISCAL YEARS 2018 THROUGH 2020”. 9.h. Consideration of Approval of Engineer’s Reports and Adoption of Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside Village Assessment District, Grace Lane Assessment District and Landscaping and Lighting District No. 1, Within Tract 1769, for Fiscal Year 2017-2018. Item 9.e. - Page 2 Minutes: City Council Regular Meeting Page 3 Tuesday, June 13, 2017 Action: 1) Approved the Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2017-2018; 2) Adopted Resolutions entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE ENGINEER’S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT FOR FISCAL YEAR 2017-2018”, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE ENGINEER’S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE GRACE LANE ASSESSMENT DISTRICT FOR FISCAL YEAR 2017-2018” and “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE ENGINEER’S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE ARROYO GRANDE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769, FOR FISCAL YEAR 2017-2018”. ITEMS PULLED FROM THE CONSENT AGENDA 9.g. Consideration of Temporary Use Permit Case No. 17-007; Authorizing the Use of City Property, the Closure of City Streets, and Waiver of Application Fees for the 28th Annual Arroyo Valley Car Club Sunset Cruise on July 28, 2017 and Car Sho on July 29, 2017. Recommended Action: Adopt a Resolution approving Temporary Use Permit Case No. 17-007; authorizing the use of City property, the closure of City streets, and the waiver of application fees for the 2017 Arroyo Valley Car Club Sunset Cruise on July 28, 2017 and the 28th Annual Car Sho on July 29, 2017. In response to questions by Council Member Barneich regarding the event and proposed street closures, staff provided an overview of the hours and location of the Car Sho, the length of time the streets are proposed to be closed, and requirements for trash pick-up. Mayor Hill invited public comment. Speaking from the public was Patty Welsh, who suggested that East Branch Street be kept open for emergency access vehicles. No further public comments were received. Action: Council Member Harmon moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 16-004; AUTHORIZING THE USE OF CITY PROPERTY AND THE CLOSURE OF CITY STREETS FOR THE 28TH ANNUAL ARROYO VALLEY CAR CLUB SUNSET CRUISE ON JULY 28, 2017 AND CAR SHO ON JULY 29, 2017”. Council Member Brown seconded, and the motion passed on the following roll-call vote: AYES: Harmon, Brown, Barneich, Hill NOES: None ABSENT: Ray Item 9.e. - Page 3 Minutes: City Council Regular Meeting Page 4 Tuesday, June 13, 2017 9.d. Consideration of Appointment to the Tourism Business Improvement District Advisory Board. Recommended Action: Appoint Chuck Fellows to the Arroyo Grande Tourism Business Improvement District Advisory Board. Council Member Barneich stated she would abstain from voting on this item. Mayor Hill invited public comment. No public comments were received. Action: Council Member Brown moved to appoint Chuck Fellows to the Arroyo Grande Tourism Business Improvement District Advisory Board. Council Member Harmon seconded, and the motion passed on the following roll-call vote: AYES: Brown, Harmon, Hill NOES: None ABSENT: Ray ABSTAIN: Barneich 10. PUBLIC HEARINGS None. 11. OLD BUSINESS 11.a. Consideration of Fiscal Year 2017-18 Budget. City Manager Bergman introduced the item. Director of Administrative Services Malicoat presented the staff report and recommended the Council affirm updates to the Council Goals and adopt a Resolution approving the Fiscal Year 2017-18 budget and making appropriations for the amount budgeted. Staff responded to questions from Council regarding the average amount of funding allocated for sidewalks over the past 10 years; percentage of reserves used to purchase the fire truck; and funding for the Engineering Inspector position. Mayor Hill invited public comment. Speaking from the public was Robert Olson, who asked for clarification regarding information in the presentation regarding Sales and Use Tax projections, and also commented on issues related to CalPERS. Action: Mayor Hill moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL ADOPTING THE FICAL YEAR 2017-18 BUDGET AND MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED”, as presented, with an extra $55,000 for sidewalk improvements. Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote: AYES: Hill, Brown, Harmon, Barneich NOES: None ABSENT: Ray Item 9.e. - Page 4 Minutes: City Council Regular Meeting Page 5 Tuesday, June 13, 2017 12. NEW BUSINESS 12.a. Consideration of an Ordinance Amending Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code (Community Tree Program); Applicant: City of Arroyo Grande. Director of Public Works Magdosku presented the staff report and stated the Planning Commission recommended the Council introduce an Ordinance amending Chapter 12.16 of the Arroyo Grande Municipal Code regarding the Community Tree Program. Staff responded to questions from Council. Mayor Hill invited public comment. No public comments were received. Council comments ensued regarding various provisions of the proposed ordinance relating to the installation, maintenance and removal of trees relating to property development; how replacement value of trees are determined; and concern about whether there was any outreach to the development community and tree companies regarding the proposed changes to the Community Tree Program. Action: Council Member Barneich moved to provide direction to staff to review and amend the Ordinance to provide more clarity regarding how the appraised value of trees is determined, and to include outreach to developers and tree trimming contractors regarding the proposed changes to the Community Tree Program. Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Brown, Harmon, Barneich NOES: None ABSENT: Ray 13. COUNCIL COMMUNICATIONS Mayor Hill referred to the approval of the 30 year permit for the Redundancy Project by the Coastal Commission and thanked the City Council for its recommendation to send a support letter for a 30 year project, thanked the City of Pismo Beach and its Council for their support, and thanked the Regional Water Quality Control Board as well. 14. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Hill invited public comment. No public comments were received. 15. CLOSED SESSION At 8:31 p.m., City Attorney Whitham announced that the City Council would adjourn to closed session to consider the following items: a) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Karen Sisko, Human Resources Manager Employee Organization: Arroyo Grande Police Officers’ Association (AGPOA) Item 9.e. - Page 5 Minutes: City Council Regular Meeting Page 6 Tuesday, June 13, 2017 b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Karen Sisko, Human Resources Manager Employee Organization: Service Employees International Union, Local 620 c) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representatives: Karen Sisko, Human Resources Manager Unrepresented employees: Management employees Adjourned to closed session. 16. RECONVENE TO OPEN SESSION: At 9:43 p.m., the Council reconvened to open session. City Attorney Whitham announced that the City Council provided direction to its labor negotiator on all three matters. 17. ADJOURNMENT Mayor Hill adjourned the meeting at 9:44 p.m. _____________________________________ Jim Hill, Mayor ATTEST: _____________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ______________) Item 9.e. - Page 6