Minutes 2017-07-25 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JULY 25, 2017
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Caren Ray, Kristen Barneich, Barbara Harmon, Mayor
Pro Tem Tim Brown and Mayor Jim Hill were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, Public Works Director Chris
Magdosku, and Planning Manager Matt Downing.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Von Odermatt, representing the Central Coast Exchange Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements:
Regular City Council Meeting of June 27, 2017:
a) Conference with Labor Negotiator Pursuant To Government Code Section 54957.6:
Agency Designated Representative: Karen Sisko, Human Resources Manager
Employee Organization: Arroyo Grande Police Officers' Association (AGPOA)
b) Public Employee Performance Evaluation pursuant to Government Code Section
54957:
Title: City Attorney
City Attorney Whitham announced that the City Council met in closed session at a Regular
Meeting on June 27, 2017 to discuss the above items, and for Item a) the Council provided
direction to its negotiator, and for Item b) there was no reportable action.
5.b. Ordinances Read in Title Only.
Mayor Hill moved, Council Member Brown seconded, and the motion passed unanimously that
all ordinances presented at the meeting shall be read by title only and all further readings be
waived.
6. SPECIAL PRESENTATIONS
None.
Minutes: City Council Meeting Page 2
Tuesday, July 25, 2017
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public was Brad Snook, representing
Surfrider Foundation, San Luis Obispo Chapter, regarding its Ocean Friendly Gardens Program.
8. CITY MANAGER REPORT:
City Manager Bergman reported that he attended the Annual California Joint Powers Insurance
Authority (CJPIA) Board of Directors meeting. He also announced the Annual Car Cruise event
to be held on E. Grand Avenue on Friday, July 28th and the Annual Car Sho on E. Branch Street
on Saturday, July 29th
9. CONSENT AGENDA
Mayor Hill announced that the City Attorney would make a statement regarding Item 9.d.
(Consideration of Resolutions Establishing Salary and Benefits for Management and Part-Time
Employees for FY 2017-18).
City Attorney Whitham stated that Item 9.d. contains a recommendation for final action affecting
salaries and benefits paid to agency executives, and Government Code Section 54953 requires
the City to orally report a summary of the recommendation prior to the Council's action. She
stated that Item 9.d. includes a recommendation to increase the City Manager, Department
Directors and other certain management employees' salaries by 2% beginning July 14, 2017; it
includes an increase in the contribution toward health insurance and reduces the waiting period
for short-term disability benefits; and it includes a 5% equity adjustment for the Accounting
Manager, Planning Manager and Building Official positions effective July 14, 2017. She noted
that full details are provided in the staff report and resolution.
Mayor Hill asked the Council if there were any questions regarding the remaining consent
agenda items.
Staff responded to questions from Council Member Harmon regarding Item 9.g. (Annual Report
for the Northern Cities Management Area).
Staff responded to questions from Council Member Barneich regarding Item 9.i. (Monthly Water
Supply and Demand Report).
Mayor Hill invited public comment on the consent agenda items. Speaking from the public was
Anne McCracken, in support of Item 9.k. (Temporary Use Permit for the Annual Harvest
Festival) and she thanked the Council for its consideration of approval.
Action: Council Member Barneich moved, and Council Member Ray seconded the motion to
approve Consent Agenda Items 9.a. through 9.m., with the recommended courses of action.
The motion passed on the following roll-call vote:
AYES: Barneich, Ray, Harmon, Brown, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period June 16, 2017 through
July 15, 2017.
Minutes: City Council Meeting Page 3
Tuesday, July 25, 2017
9.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of Arroyo
Grande, as of June 30, 2017, as required by Government Code Section 53646(b).
9.c. Consideration of a Resolution Approving a Memorandum of Understanding with
the Arroyo Grande Police Officers' Association for Fiscal Years 2017-18 through
2019-20.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING A MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE ARROYO GRANDE POLICE OFFICERS'
ASSOCIATION FOR FISCAL YEARS 2017-18 THROUGH 2019-20".
9.d. Consideration of Resolutions Establishing Salary and Benefits for Management
and Part-Time Employees for FY 2017-18.
Action: 1) Adopted a Resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ESTABLISHING WAGES AND BENEFITS FOR
MANAGEMENT EMPLOYEES FOR FY 2017-18"; and 2) Adopted a Resolution entitled
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
ADOPTING COMPENSATION ADJUSTMENTS FOR PART-TIME EMPLOYEES".
9.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of June 27, 2017, as
submitted.
9.f. Consideration of an Additional Appropriation for the Municipal Water Well No. 11
Treatment Plant Construction, Well Equipment and Pipeline Installation Project,
PW 2010-07 and an Amendment to the Agreement for Consultant Services.
Action: 1) Authorized funding to provide for phase 3 electrical service to the Municipal
Water Well No. 11 treatment facilities; 2) Approved a Sixth Amendment to the
Agreement for Consultant Services ("Sixth Amendment") with Garing, Taylor &
Associates construction support services for the subject project; and 3) Appropriated
$30,268 from the Water Availability Fund balance for the project.
9.g. Annual Report for the 2016 Northern Cities Management Area.
Action: Received and filed the 2016 Northern Cities Management Area (NCMA) annual
report.
9.h. Consideration to Approve Purchase of Water Meters.
Action: Approved a purchase order for $41,000 allowing for the purchase of water
meters.
9.i. Monthly Water Supply and Demand Update.
Action: Received and filed the monthly Water Supply and Demand Report.
9.j. Consideration of a Fifth Amendment to Agreement for Consultant Services with
Quincy Engineering, Inc. for the Bridge Street Bridge Project.
Action: 1) Approved a Fifth Amendment to the Agreement for Consultant Services with
Quincy Engineering, Inc. to include additional services; and 2) Authorized the Mayor to
execute the Fifth Amendment.
9.k. Consideration of Temporary Use Permit 17-009; Authorizing Closure of City
Streets and Use of City Property for the 80th Annual Arroyo Grande Valley Harvest
Festival, Friday and Saturday, September 22-23, 2017; Applicant — Anne
McCracken.
Action: 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 17-009,
AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY PROPERTY FOR THE
80th ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL, FRIDAY AND
SATURDAY, SEPTEMBER 22-23, 2017".
Minutes: City Council Meeting Page 4
Tuesday, July 25, 2017
9.1. Consideration of Approval of an Easement Agreement for the Relocation of an
Existing Public Utility Easement and Acceptance of an Irrevocable and Perpetual
Offer of Dedication for a Public Utility, Street Tree and Fire Hydrant Easement for
Lot Merger 15-004.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING AN EASEMENT AGREEMENT FOR
RELOCATION OF EXISTING PUBLIC UTILITY EASEMENT AND ACCEPTING AN
IRREVOCABLE AND PERPETUAL OFFER OF DEDICATION FOR PUBLIC UTILITY
EASEMENT, STREET TREE EASEMENT AND FIRE HYDRANT EASEMENT FOR LOT
MERGER 15-004".
9.m. Consideration of an Agreement with Ventura Transit Systems to Operate the Five
Cities Senior Shuttle Service.
Action: Approved and authorized the Mayor to execute a multi-agency agreement with
Ventura Transit Systems to operate the Five Cities Senior Shuttle service.
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration of Approval of an Agreement for Consultant Services for the East
Grand Avenue Master Plan (Staff Project 14-003).
Council Member Ray announced that she would be recusing herself from this item. She
explained that she had previously received an opinion from the Fair Political Practices
Commission (FPPC) based on her relationship with her fiancé, with regard to his employment
with RRM Design Group (RRM). She stated that based on that opinion, while she is not required
to step down on this item, because the item is connected to RRM's Architecture Department in
which he works, she would recuse herself from the discussion and consideration of the
item. Council Member Ray stepped down from the dais and left the room.
Community Development Director McClish provided introductory comments. Planning Manager
Downing presented the staff report and recommended the Council: 1) Approve and authorize
the Mayor to execute an Agreement for Consultant Services with RRM Design Group in the
amount of $217,871; 2) Authorize the City Manager to approve contingencies not to exceed
10%, or $21,787; and 3) Appropriate $70,000 from the Affordable Housing Fund and $38,000
from the Local Sales Tax Fund. Staff responded to questions from Council.
Josh Cross, representing RRM Design Group, responded to questions from Council regarding
ways to keep the Master Plan fresh to attract the greatest variety of development on E. Grand
Avenue.
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, inquiring who she
should contact about parking concerns; referred to previous plans for E. Grand Avenue and
suggested that staff reach out to the Spencer's for feedback on prior plans and efforts; and
expressed concern that there was only one proposal received for the project.
Minutes: City Council Meeting Page 5
Tuesday, July 25, 2017
Council comments ensued in support of the project, acknowledgement that a comprehensive
parking study is included in the project which has been identified as a goal by the Planning
Commission and City Council and is a high priority; that a streetscape plan is included in the
project; that an economic analysis plan is included in the project in the form of a real estate
market study; acknowledgement that RRM Design Group is a firm that understands the City's
dynamics; that the Master Plan will provide flexibility, clarity of rules, and a degree of certainty
for developers; that the Master Plan will result in creating a cohesive corridor from E. Grand
Avenue to the Village; that economic development is an identified City Council goal and
revitalization of E. Grand Avenue is a priority; a suggestion that staff take a look back in the
future to see how the Master Plan works out and how close we get to the results to determine if
it was a worthwhile endeavor; that staff sufficiently addressed issues relating to the Request for
Proposal (RFP) process; that affordable housing is needed in the City and a portion of funding
from the Affordable Housing Fund for the project is appropriate.
Action: Council Member Barneich moved to approve and authorize the Mayor to execute an
Agreement for Consultant Services with RRM Design Group in the amount of $217,871;
authorize the City Manager to approve contingencies not to exceed 10%, or $21,787; and
appropriate $70,000 from the Affordable Housing Fund and $38,000 from the Local Sales
Tax Fund. Mayor Hill seconded, and the motion passed on the following roll-call vote:
AYES: Barneich, Hill, Harmon, Brown
NOES: None
ABSENT: Ray (recused)
Council Member Ray returned to the meeting and took her place at the dais.
13. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City's appointed
representative.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(b) MAYOR PRO TEM BROWN:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) Integrated Waste Management Authority Board (IWMA)
(3) South County Transit (SCT)
(4) Brisco/Halcyon Interchange Subcommittee
(5) Other: Attended the SSLOSD meeting (Alternate)
(c) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(3) Other
Minutes: City Council Meeting Page 6
Tuesday, July 25, 2017
(d) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other: Attended the Visit SLO CAL Advisory Committee meeting.
(e) COUNCIL MEMBER RAY:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) Economic Vitality Corporation (EVC)
(3) Tourism Marketing Committee
14. COUNCIL COMMUNICATIONS
Council Member Barneich wished her husband a happy birthday.
Mayor Hill announced that the South San Luis Obispo County Sanitation District Board would be
holding a special (closed session) meeting tomorrow at 4:30 p.m. at the Grover Beach Council
Chambers regarding anticipated litigation, and the next regular meeting would be a week from
tomorrow at the Grover Beach Council Chambers at 6:00 p.m.
15. COMMUNITY COMMENTS AND SUGGESTIONS
None.
16. CLOSED SESSION
At 7:54 p.m., City Attorney Whitham announced the City Council would adjourn to closed
session to consider the following item:
a) CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Government Code Section 54956.9(d)(1):
Name of Case: Appeal of CaIPERS determination dated January 26, 2017,
(CaIPERS ID: 4633639204)
Adjourned to closed session.
16. RECONVENE TO OPEN SESSION:
At 8:33 p.m., the Council reconvened to open session. City Attorney Whitham announced that
there was no reportable action.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:34 p.m.
Jim ill, Mayor
v11.,
AT ST:
,(A)B4Wiett
Kelly Wetmor , City Clerk
(Approved at CC Mtg g-g.-az 1'7 )