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CC 2017-08-08 Agenda Summary City Council Jim Hill Mayor Tim Brown Mayor Pro Tem Kristen Barneich Council Member Barbara Harmon Council Member Caren Ray Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, AUGUST 8, 2017 6:00 P.M. Arroyo Grande City Council Chambers 215 E. Branch Street, Arroyo Grande 1. CALL TO ORDER 2. ROLL CALL 3. MOMENT OF REFLECTION 4. FLAG SALUTE ARROYO GRANDE LIONS CLUB 5. AGENDA REVIEW: 5.a. Closed Session Announcements Regular City Council Meeting of July 25, 2017: a) Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Name of Case: Appeal of CalPERS determination dated January 26, 2017, (CalPERS ID: 4633639204) 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived Agenda AGENDA SUMMARY – AUGUST 8, 2017 PAGE 2 6. SPECIAL PRESENTATIONS: 6.a. Mayor’s Commendations Recognizing Kord Schmidt, Sports Facilities Coordinator and Kory Brooks, Maintenance Worker 6.b. Presentation and Overview of the Annual Report for the 2016 Northern Cities Management Area 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CITY MANAGER REPORT: Correspondence/Comments as presented by the City Manager. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period July 16, 2017 through July 31, 2017. 9.b. Consideration of a Resolution Determining that Police Chief Steven Annibali Suffers from an Industrial Disability (MALICOAT) Recommended Action: Adopt a Resolution determining that Police Chief Steven Annibali suffers from an industrial disability. AGENDA SUMMARY – AUGUST 8, 2017 PAGE 3 9. CONSENT AGENDA (cont’d): 9.c. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of July 25, 2017, as submitted. 9.d. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the 2017 Street Repairs Project, PW 2017-04 (McPEEK) Recommended Action: 1) Approve the construction plans and specifications for the 2017 Street Repairs Project, PW 2017-04; 2) Authorize the City Clerk to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 4) Direct the City Clerk to file a Notice of Exemption. 9.e. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the 2017 Street Resurfacing Project, PW 2017-05 (McPEEK) Recommended Action: 1) Approve the construction plans and specifications for the 2017 Street Resurfacing Project, PW 2017-05; 2) Authorize the City Clerk to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 4) Direct the City Clerk to file a Notice of Exemption. 9.f. Consideration to Approve Construction Specifications and Environmental Exemption for the 2017 Concrete Repairs Project, PW 2017-06 (McPEEK) Recommended Action: 1) Approve the specifications for the 2017 Concrete Repairs Project, PW 2017-06; 2) Authorize the City Clerk to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); 4) Direct the City Clerk to file a Notice of Exemption; and 5) Appropriate $36,880 from the Water Neutralization Fund balance for the project. 9.g. Consideration of Approval of Lease Termination Agreement with California-Pacific Annual Conference of United Methodist Church and Two (2) Release of Easement Documents and Authorizing the Mayor to Execute Same (McCLISH) Recommended Action: Approve a Lease Termination Agreement with the California – Pacific Annual Conference of United Methodist Church and two (2) Release of Easement documents and authorize the Mayor to execute same. 9.h. Consideration of Request from Planning Commissioner Lan George for Consecutive Absences from Planning Commission Meetings (McCLISH) Recommended Action: Consent to three consecutive absences by Planning Commissioner Lan George. 10. PUBLIC HEARINGS: None. AGENDA SUMMARY – AUGUST 8, 2017 PAGE 4 11. OLD BUSINESS: None. 12. NEW BUSINESS: 12.a. Consideration of Staff Project No. 16-003; East Branch Street Streetscaping Alternatives; Location – East Branch Street between Mason Street and Paulding Circle; Applicant – City of Arroyo Grande (McCLISH) Recommended Action: Review the project alternatives for the East Branch Streetscaping project; select Alternative 2 as the preferred alternative, and direct staff to begin streetscape improvement project plans and specifications. 13. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. 14. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 15. CLOSED SESSION: a) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Debbie Malicoat, Administrative Services Director Represented Employees: Service Employees International Union, Local 620 16. RECONVENE TO OPEN SESSION: Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped. 17. ADJOURNMENT AGENDA SUMMARY – AUGUST 8, 2017 PAGE 5 ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our “Notify Me” feature. ************************* City Council Meetings will be videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.