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Minutes 2007-12-11 MINUTES REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY TUESDAY, DECEMBER 11, 2007 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1 CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/Redevelopment meeting to order at 7 09 p m 2 ROLL CALL CC/RDA Counal/Board Members Jim Guthrie Joe Costello and Chuck Fellows Mayor Pro Tem/Vice Chair Ed Arnold and Mayor/Chair Tony Ferrara were present City Staff Present City Manager Steven Adams City Attorney Tim Carmel Director of Administrative Services/City Clerk Kelly Wetmore Director of Financial Services Angela Kraetsch Chief of Police Steve Anrnbali Director of Building and Fire Mike Hubert Director of Parks Recreation and Faalities Doug Perrin Director of Public Works Don Spagnolo and Building Official Johnathan Hurst 3 FLAG SALUTE . Steve Cool representing Rotary Club of Arroyo Grande led the Flag Salute 4 INVOCATION Pastor Robert Underwood First United Methodist Church delivered the invocation 5 SPECIAL PRESENTATIONS Mayor Ferrara announced that the East Grand Merchants Assoaation held a decorating contest for large and small businesses and he had participated as a fudge He announced the winners in each category and expressed appreciation for the spent and involvement of the merchants He noted that awards would be presented to the winners at 9 45 a m tomorrow at the Spencer s Market Center 5 a Presentation by Economic Vrtalrty Corporation I Mike Manchak representing the Economic Vitality Corporation (EVC) thanked Council Member Guthrie and Mayor Pro Tem Arnold for their service on the EVC Board He gave a presentation on the background of the EVC and its focus and approach to attract and expand businesses reviewed program resources for start-up retention and expansion of businesses highlighted the EVC partners EVC sponsors and micro-loan fund contributors reviewed EVC highlights in 2007 which included a Wine Study reviewed results since inception of the loan programs reviewed upcoming strategies and protects including economic impact studies such as a Tourism Industry Study gave an overview of the proposed Tourism Industry Study and noted that individual communities will have an option for participating in a supplemental study spoke about the economic forecast for the County of San Luis Obispo reviewed available EVC publications and spoke about the EVC website He concluded by thanking the City for its continued support of the EVC 6 AGENDA REVIEW 6 a Ordinances Read rn Title Only Mayor Pro Tem Arnold moved Council Member Guthrie seconded and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be waived Minutes Crty Counerl/Redevelopment Agency Meetng Page 2 Tuesday, December 11 2007 7 CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None 8 CONSENT AGENDA Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time There were no public comments received Mayor Ferrara pulled Item 8 m for discussion Action Council/Board Member Fellows moved and Mayor Pro Tem/Vice Chair Arnold seconded the motion to approve Consent Agenda Items 8 a through 8 I with the recommended courses of action City Attorney Carmel read the titles of the two (2) Ordinances m Item 8 I The motion passed on the following roll-call vote AYES Fellows Arnold Costello Guthne Ferrara NOES None ABSENT None 8 a Cash Disbursement Ratification Actron Ratified the listing of cash disbursements for the period November 16 2007 through November 30 2007 8 b Consideratron of Approval of Minutes Action Approved the minutes of the Special and Regular City Council Meetings of November 13 2007 as submitted 8 c Consideration of Resolution Accepting the Status Report on Development Impact Fees (AB-1600) Action Adopted Resolution No 4056 as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB-1600)" 8 d Consideration of Annual Financ~al Report -Fiscal Year 2006-07 Receipt and Use of Water and Sewer Capacity and Connection Fees/Charges Action Received and fled the annual report of the receipt and use of water and sewer capaaty and connection fees and charges in compliance with Government Code Section 66013 8 e Consideratron of Cancellation of December 25, 2007 Council Meeting Action Cancelled the regularly scheduled Council meeting of December 25"' due to the holiday 8 f Consideratron of Acceptance of the Redevelopment Agency's (RDA) Annual Financial Reports [CC/RDA] Action Received and fled the respective RDA Annual Financial Reports for the fiscal year ended June 30 2007 8 g Consideratron of Agreement with DataProse, Inc for Utility Bill Pnntmg and Mailing Services Action Authorized the City Manager to execute an Agreement with DataProse Inc to provide utility bill printing and mailing services for the City of Arroyo Grande t Minutes City Councd/Redevelopment Agency Meeting Page 3 Tuesday December 11, 2007 8 h Consideration to Authorize Award of Bid for Purchase of Fire and Emergency Services Dvision Operations Room Workstations and Partitions Action Awarded bid to purchase workstations and partitions for the Fire and Emergency Services Division Operations Room to McAllister in the amount of $11 868 39 8 i Award of Contract for the Elm Street Restroom ADA Upgrade Protect, PW-2007-12 Action 1) Approved the plans and specifications for the Elm Street Restroom ADA Upgrade Protect 2) Found that the bid proposal of T Cannon Construction in the amount of $51 302 23 is non-responsive and reject the bid and 3) Awarded a construction contract for the Elm Street Restroom ADA Upgrade Protect to California Coastal Development for the bid amount of $75 089 88 and waive minor irregularities in their bid proposal and 4) Authorized the City Manager to approve change orders not to exceed the 10% contingency of $7 509 00 for unanticipated costs during the construction phase of the project 8 ~ Consideration to Approve Parcel Map AG 04-0614, Subdrvidmg 94 Acres into Two (2) Commercial Parcels Located at 1375E Grand Avenue Acton Approved Final Parcel Map 04-0614 subdividing 94 acres into two (2) commeraal parcels located at 1375E Grand Avenue 8 k Consideration of Joint Reserve Firefighter Program and Amendments to the Reserve Firefighter Compensation Plan Action 1) Approved the proposed Joint Reserve Firefighter Program and 2) Adopted Resolution No 4057 as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE JOINT RESERVE FIREFIGHTER PROGRAM AND AMENDING THE RESERVE FIREFIGHTER COMPENSATION ,PLAN" 81 Consideration of Adoption of Two (2) Ordinances Amending the Mumapal Code Regarding Affordable Housing Requirements, and Adoption of a Resolution Approving Program Regulations Implementing the City's Affordable Housing Program, Applicant City of Arroyo Grande, Location Citywide Action 1) Adopted Ordinance No 595 No as follows "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REPEALING AND REPLACING CHAPTER 16 80 OF TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING THE CITY'S INCLUSIONARY AFFORDABLE HOUSING REQUIREMENTS" 2) Adopted Ordinance No 596 as follows "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING CHAPTER 16 82 TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING THE CITY'S DENSITY BONUS AND AFFORDABLE HOUSING INCENTIVES IN ACCORDANCE WITH STATE DENSITY BONUS LAW" and 3) Adopted Resolution No 4058 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING PROGRAM REGULATIONS IMPLEMENTING THE CITY OF ARROYO GRANDE'S AFFORDABLE HOUSING PROGRAM AND ADOPTING THE COUNTY OF SAN LUIS OBISPO'S AFFORDABLE HOUSING STANDARDS FOR DETERMINATION OF MAXIMUM SALES PRICES AND RENTS FOR AFFORDABLE HOUSING UNITS" 8 m Consideration of Supplemental Consultant Contract for East Branch Streetscape Revised Protect Cost Estimate Recommended Action Authorize a supplemental consultant contract with C P O Halloran Assoaates Inc to assist RRM Design Group with a revised protect cost estimate for East Branch Streetscape Enhancement Minutes City Counal/Redevelopment Agency Meeting Page 4 Tuesday, December 11, 2007 In response to questions from Mayor Ferrara about the proposed protect Director Strong responded that electriaty and irrigation would be bid options for the protect Mayor Ferrara asked staff to prowde a cost estimate for these items and he would take the information to the next SLOCOG meeting City Manager Adams noted that the E Branch Streetscape Plan was tentatively scheduled to be considered at the Counal s January 8"' meeting and staff would be prepared to present the requested cost estimates Action Mayor Ferrara moved to authorize a supplemental consultant contract with C P O Halloran Assoaates Inc to assist RRM Design Group with a revised protect cost estimate for Branch Streetscape Enhancement Counal Member Guthrie seconded and the motion passed on the following roll call vote AYES Ferrara Guthrie Costello Fellows Arnold NOES None ABSENT None 9 PUBLIC HEARING 9 a Consideration of Application fora New Certificate of Public Convenience and Necessity Applied for by Grover Beach Taxi Chief of Police Anmbali presented the staff report and recommended the Counal adopt a Resolution approving the request for a new Certificate of Public Convenience applied for by Leland and Amy Simpson dba Grover Beach Taxi Mayor Ferrara opened the public hearing and invited comments from those in the audience who wished to be heard on the matter No public comments were received and the Mayor closed the public hearing Counal comments included support for approving the application for a new Certificate of Public Convenience and Necessity to operate a taxicab company under the name of 234-Taxi expand to six taxicabs rename the business from Grover Beach Taxi to 234-Taxi and transition the taxicab color scheme from red with yellow lettering to white with red and yellow reflective lettering Action Counal Member Costello moved to adopt a Resolution as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE GRANTING A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY TO 234-TAXI, L L C FOR THE OPERATION OF A TAXICAB SERVICE WITHIN THE CITY LIMITS CONTINGENT UPON FULL COMPLIANCE WITH ALL CONDITIONS AND REQUIREMENTS OF TITLE 5, CHAPTER 5 72 "TAXICABS" OF THE ARROYO GRANDE MUNICIPAL CODE" Counal Member Guthrie seconded and the motion passed on the following roll call vote AYES Costello Guthrie Arnold Fellows Ferrara NOES None ABSENT None Minutes Gty Councd/Redevelopment Agency Meeting Page 5 Tuesday December 11, 2007 10 CONTINUED BUSINESS ITEMS None 11 NEW BUSINESS ITEMS 11 a User Fee Study and Resolution Establishing a Citywide Master Fee Schedule Director of Finanaal Services Kraetsch presented the staff report and recommended the Council receive and fde the User Fee Study and adopt a Resolution establishing a Citywide Master Fee Schedule She then introduced the City s consultant Chad Wohlford who gave a presentation on the findings of the User Fee Study Staff responded to questions concerning overhead costs and Cost Allocation Plan current cost recovery rates how long the study took to complete and whether fee studies have been challenged in otherlunsdictions Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter Upon heanng no public comments Mayor Ferrara closed the public comment penod Councd comments included support for the proposed fee adlustments that it was important not to fully subsidize the fees that if there is a public benefit assoaated with a service the City should have full cost recovery acknowledgement that while the User Fee Study did;not compare the fees with those in otherlunsdictions City staff conducted a comparison of fees with other local agencies a suggestion that every staff member should have access to a copy of the User Fee Study at the public counters that the City has been subsidizing a number of fees particularly in the Budding Division that the City has an obligation to be competitive with other agencies, that the Study was thorough and comprehensive assumptions were fair and the proposed fees are fau and defensible Acton Ccuncd Member Guthrie moved to receive and fde the Full Cost Analysis of User Fee Services for Arroyo Grande and adopt a Resolution as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE CITY'S MASTER FEE SCHEDULE" Councd Member Costello seconded and the motion passed on the following roll call vote AYES Guthre Costello Arnold Fellows Ferrara NOES None ABSENT None Mayor Ferrara called a recess at 8 58 p m The Councd reconvened at 9 10 p m 11 b Fiscal Year 2007/08 First Quarter Budget Status Report [CC/RDA] Director of Financial Services Kraetsch presented the staff report and recommended the Councl approve Carryover Appropnations shown in Schedule A and approve budget adlustments and recommendations shown in Schedules A and B Staff responded to questions concerning the City s Reserve Fund goals maintaining current service levels property tax protections the Tnple-Flip Vehicle License Fee (VLF) allocation of Proposition 1 B funding staff interns and delaying purchases of City vehicles Minutes City Council/Redevelopment Agency Meeting Page 6 Tuesday December 11, 2007 Mayor/Chair Ferrara invited comments from those in the audience who wished to be heard on the matter Upon heanng no public comments Mayor/Chair Ferrara closed the public comment perod Council comments included support for the budget recommendations as proposed, concern about assumptions going forvvard and not waiting until year-end to re-evaluate a request to review sales tax assumptions (local sales tax) and determining whether to repnontize projects concern about the balance in the Reserve Fund and making it a goal to focus on increasing the Reserve Fund Action Council/Board Member Costello moved to approve Carryover Appropriations shown in Schedule A and approve budget adtustments and recommendations shown in Schedules A and B Council Member Fellows seconded and the motion passed on the following roll call vote AYES Costello Fellows Guthrie Arnold Ferrara NOES None ABSENT None 11 c Consideration of Selection of Council Member Fellows as Mayor Pro Tem City Manager Adams presented the staff report and recommended the ~Counal appoint Council Member Fellows as the Mayor Pro Tem for the next one-year period Action Council Member Costello moved to appoint Council Member Fellows as the Mayor Pro Tem for the next one-year period Mayor Pro Tem Arnold seconded and the motion passed on the following roll call vote AYES Costello Arnold Guthrie Fellows Ferrara NOES None ABSENT None 12 CITY COUNCIL MEMBER ITEMS 12 a Request Staff to Prowde Information and Alternatives on Regulations Regarding Placement of Temporary Basketball Hoops m the Public Right-of-Way (ARNOLD) Council Member Arnold requested and the Council concurred to direct staff to provide information and alternatives on regulations regarding placement of temporary basketball hoops in the public right of way and place the matter on a future Agenda for Council discussion and consideration 12 b Request to Place on Future Agenda Consideration of a Resolution m Support of Tom Bradley Commemorative Stamp (FERRARA) Mayor Ferrara referred to a request by the League of California Cities Board of Directors to support State and nationwide efforts to urge the United States Postal Service to issue a stamp commemorating the achievements and legacy of the late Tom Bradley former Mayor of Los Angeles He requested and the Council concurred to place the matter on a future Agenda for Council consideration Minutes City Council/Redevelopment Agency Meeting Page 7 Tuesday December 11 2007 13 CITY MANAGER ITEMS None 14 COUNCIL COMMUNICATIONS Counal Member Fellows inquired about the status of repairs to W Branch Street 15 STAFF COMMUNICATIONS City Manager Adams reported on the status of the repairs to W Branch Street explaining that staff proceeded on an emergency basis to request bids and issue a contract He stated the Public Works Department received three bids and a contract was issued to Toste Paving last Fnday He said work would begin on Monday and was expected to be complete by Fnday the total cost would be $35 000 and the County has requested the City submit a claim for reimbursement of the costs He further explained that State Code along with a previously approved City Counal Resolution authorizes the City Manager to have the work done on an emergency basis 16 COMMUNITY COMMENTS AND SUGGESTIONS None 17 ADJOURNMENT Mayor Ferrara adjourned the meeting at 9 50 p m Tony Ferr yor/Chair ATTEST Kelly Wet ore ity Clerk/Agency Secretary (Approved at C Mtg i- as o8 )