CC 2017-09-12_09e Accept Manhole Rehab Project
MEMORANDUM
TO: CITY COUNCIL
FROM: JAMES A. BERGMAN, CITY MANAGER
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE MANHOLE
REHABILITATION PROJECT, PW 2017-03
DATE: SEPTEMBER 12, 2017
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by SoCal Pacific Construction
Corporation in accordance with the plans and specifications for the Manhole
Rehabilitation Project, PW 2017-03;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
SUMMARY OF ACTION:
Take action to accept the Manhole Rehabilitation Project and begin the one-year
warranty period for any defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The amended Capital Improvement Program Budget includes $132,200 for the subject
project. The total project cost (design, construction, administration, inspection, etc.) is
estimated at $127,000. The contractor’s final construction cost is $100,302.31. The
recommended action will not impact staff resources.
BACKGROUND:
On May 9, 2017, the Council awarded a construction contract to perform the Manhole
Rehabilitation Project to SoCal Pacific Construction Corporation in the amount of
$91,217.31 and authorized the City Manager to approve change orders in the amount of
$9,121.73. The project consisted of repairing and coating thirteen manholes to address
current and future concrete corrosion caused by high concentrations of hydrogen
sulfides typically found downstream of force main discharge points.
Item 9.e. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE MANHOLE REHABILITATION
PROJECT, PW 2017-03
SEPTEMBER 12, 2017
PAGE 2
ANALYSIS OF ISSUES:
The contractor completed the work in accordance with the approved plans and
specifications ahead of the contract timelines and within the available budget. There are
no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the Manhole Rehabilitation project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project. Remaining funds in this project account will be returned to the sewer fund
balance. The project will help to protect the manhole walls from further corrosion and
stop potential infiltration.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to CEQA Guidelines Section 15301(b) for the repair and maintenance
of existing facilities used to provide sewerage.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Notice of Completion
Item 9.e. - Page 2
RECORDING REQUESTED BY ATTACHMENT 1
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED August 3, 2017
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
SoCal Pacific Construction Corporation
9. The street address of said property is: Along El Camino Real, through Arroyo Grande Cemetery, and along Bennett Avenue,
Arroyo Grande, CA
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: Manhole Rehabilitation, PW 2017-03
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of
California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I
have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Public Works Director
September 12, 2017, Arroyo Grande, California
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