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Agenda Packet 2008-02-12
City Council Tony Ferrara Mayor Chuck Fellows Mayor Pro Tem Joe Costello Council Member Jim Guthrie Council Member Ed Arnold Council Member 5. SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW: Agenda Steven Adams City Manager Timothy J. Carmel City Attorney Kelly Wetmore City Clerk AGENDA SUMMARY CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TUESDAY, FEBRUARY 12, 2008 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL: COUNCIL /RDA 3. FLAG SALUTE: CUB SCOUT PACK 425 WOLF GROUP 4. INVOCATION: FATHER JOSEPH BUTTERS ST. PATRICK'S CATHOLIC CHURCH 6a. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. AGENDA SUMMARY FEBRUARY 12, 2008 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. A Council Member may state a desire to meet with you. It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: Comments should be limited to 3 minutes or less. Your comments should be directed to the Council as a whole and not directed to individual Council members. Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period January 16, 2008 through January 31, 2008. 8.b. Consideration of Annual Adjustment of Sewer Connection Fees Based on Changes in the Engineering News Record Construction Cost Index (KRAETSCH) Recommended Action: Adopt Resolution approving the annual adjustment to the sewer connection fees based on changes in the ENR Construction Cost Index. 8.c. Consideration of Annual Adjustment of Development Impact Fees (KRAETSCH) Recommended Action: Adopt Resolution approving the annual adjustment to the City's Development Impact Fees. 8.d. Consideration of Acceptance of the Comprehensive Annual Financial Report (CAFR) (KRAETSCH) Recommended Action: Receive and file the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2007. AGENDA SUMMARY FEBRUARY 12, 2008 PAGE 3 8. CONSENT AGENDA (cont'd): 8.e. Consideration of Resolution Establishing Management Merit Pay Program (ADAMS) Recommended Action: Adopt Resolution approving the proposed management merit pay program. 8.f. Consideration of Settlement Agreement and Release Between the City of Arroyo Grande and the Central Coast Regional Water Quality Control Board (ADAMS) Recommended Action: 1) Approve and authorize the City Manager to execute the Settlement Agreement and Release; 2) Appropriate $4,500 from the Sewer Fund for the Water Board penalty; 3) Establish a Capital Improvement Project (CIP) account for the City Hall Parking Lot Bioswale and Drainage Filtration Project and transfer $56,000 from Local Sales Tax creek and drainage improvement funding to this project; 4) Establish a CIP account for the Tally Ho /Corbett Canyon Creek Headcut Project and transfer $13,000 from Local Sales Tax creek and drainage improvement funding to this project; and 5) Establish a CIP account for the Tally Ho /Corbett Canyon Creek Confluence Restoration /Sedimentation Reduction Project and transfer $6,000 from Local Sales Tax creek and drainage improvement funding to this project. 8.g. Consideration to Approve Construction Plans and Specifications for the East Branch Street Sewer Lining Project, PW 2008 -01 (SPAGNOLO) Recommended Action: 1) Approve the plans and specifications for the East Branch Street Sewer Lining Project, PW 2008 -01; 2) Find that the project is categorically exempt from CEQA pursuant to Section 15301(b); and 3) Direct the City Clerk to file a Notice of Exemption. 8.h. Consideration of San Luis Obispo County Economic Vitality Corporation Tourism Analysis [COUNCIL /RDA] (ADAMS) Recommended Action: It is recommended the Council /Board of Directors:1) Approve participation in the San Luis Obispo County Economic Vitality Corporation (EVC) Tourism Analysis; and 2) Appropriate $5,500 in the Redevelopment Agency Fund for cost of the study. 8.i. Consideration of Fee Waiver Request from Arroyo Grande Valley Babe Ruth Baseball (PERRIN) Recommended Action: The Parks and Recreation Commission recommends the Council approve an additional $250 waiver of fees for Arroyo Grande Valley Babe Ruth Baseball. 8.j. Consideration of Adoption of a Resolution Authorizing Application for Proposition 12 Tree Planting Grant Program Funds (PERRIN) Recommended Action: Adopt Resolution approving the filing of an application for funding from the Urban Forestry Grant Program entitled "Green Trees for the Golden State as provided through Proposition 12. AGENDA SUMMARY FEBRUARY 12, 2008 PAGE 4 8. CONSENT AGENDA (cont'd): 8.k. Consideration to Approve Final Tract Map 2792; Subdividing 5.5 Acres into Thirty (3) Residential Parcels, One (1) Open Space Parcel, and Four (4) Medical Office Parcels and to Approve a Sewer Easement Agreement (SPAGNOLO) Recommended Action: 1) Approve Final Tract Map 2792, subdividing 5.5 acres into thirty (30) residential parcels, one (1) open space parcel, and four (4) medical office parcels; and 2) Adopt Resolution approving a sewer easement agreement with Gary Young and Brett Whitaker. 8.1. Consideration of Employment Benefit Settlement Agreements (ADAMS) Recommended Action: Approve Employment Benefit Settlement Agreements with Craig Hendricks and Steven Andrews. 9. PUBLIC HEARINGS: 9.a. Consideration of Adoption of a Resolution Approving Community Development Block Grant (CDBG) Projects for Program Year 2008 (STRONG) Recommended Action: Adopt Resolution approving CDBG projects for Year 2008. 9.b. Consideration of Appeal of the Planning Commission's Approval of Architectural Review Case No. 07 -007; Applicants: Bill and Viola Cockshott; Location Southeast Corner of Whiteley and Ide Streets (STRONG) Recommended Action: Adopt Resolution denying the appeal and upholding the Planning Commission's approval of Architectural Review Case No. 07 -007 for construction of a new two story, 2,795 square foot, single family residence on a 6,996 square foot lot. 10. CONTINUED BUSINESS: 10.a. Consideration and Presentation of E. Branch Streetscape Enhancement Project (STRONG) Recommended Action: 1) Approve the proposed E. Branch Streetscape Enhancement Project conceptual design, including proposed safety crosswalks, bulbouts, storm drains, street trees and irrigation system, street furniture, sidewalk widening, and drainage improvements; 2) Authorize an increase in the topographic survey contract with RRM from $13,640 to $23,500; 3) Reauthorize purchase of 10 metal strap benches, 18 trash receptacles and recycle containers and 14 planters at a cost not to exceed $37,150 to be installed by City; 4) Authorize an agreement with Schwartz Construction for a sample "streetprint" stamped asphalt crosswalk on Nevada Street at E. Branch Street at estimated cost of $2000; and 5) Amend the project budget to $1,261,000 and appropriate an increase of $300,000 from San Luis Obispo Council of Governments (SLOCOG) Transportation Enhancement (TE) Grant, an increase of $80,000 from Local Sales Tax revenue, $25,000 from Caltrans funds projected from the proposed relinquishment agreement, $3,000 from the California Department of Forestry (CDF) Urban Forestry Grant, and $70,000 from Redevelopment Tax Increment Funds. AGENDA SUMMARY FEBRUARY 12, 2008 PAGE 5 11. NEW BUSINESS: None. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and /or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and /or request direction from the Council. No formal action can be taken. None. 14. COUNCIL COMMUNICATIONS: Correspondence /Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence /Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 214 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability related modification or accommodation, contact the Administrative Services Department at 805 473 -5414 as soon as possible and at least 48 hours prior to the meeting date. AGENDA SUMMARY FEBRUARY 12, 2008 PAGE 6 This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org City Council /Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo span.org. MEMORANDUM TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL CIAL SERVICES BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR SUBJECT: CONSIDERATION OF CASH DISBURSEMENT EI T RATIFI`CATIOI DATE: FEBRUARY 12, 2008 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period January 16 through January 31, 2008. FINANCIAL IMPACT: There is a $936,923.98 fiscal impact that includes the following items: Accounts Payable Checks 134747 134898 Payroll Checks Benefit Checks Approve staffs recommendation; Do not approve staffs recommendation; Provide direction to staff. 434, 261.57 502,662.41 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY2007-2008 budget. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Agenda Item 8.a. 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CO CO CO C CO CO CO C 0 0 0 0 0 0 CD C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 N CSI Cpl CSI C ,i Cpl C] CSI CSI CSI N CSI N CSI Cpl Cpl C l C CN CN C Cpl (NI N N C I r CA 00 e"' CD 1 N. 1' C C C O CO CO CO r 0 C'— Cpl" C1 Cpl 0 C-' 0 0 C Cpl C C1 0 0 0 0 r r 0 r C I r- C r- r- r r r r V r 0 0 0 C r C C C 0 0 C 0 0 0 C C 0 0 C\1 CO CO CO 0 0 0 0 0 CO C 00 CO CO CO O) 0 0) C— C C1 CO r r 0) CO 0 0 F v 0 0 0 c\1 CO L0 0 F' 00 c 0 03 CO 03 03 CO CO 03 CO CO 00 CO 03 03 CO 00 CO CO (0 01 T— fi C C C e-� CO i CO CN c.4 t C CN C CO 0 0 0 0 00 C CSD C C C (0 03 CO 03 Cr) CO CO "d" Ce N 'CD C3 I 0 cc. co 00 0 C C 0 0 CO C'] C' C1 Agenda Item 8.a. Page 10 0 hi 03 0 0 .0 z _I 0 t b s 2 0 4 o ix LL �i c O 2 in r 8 c to 2 2 en 2 co 0 a 0 I LO CC I C C c mi C co 1 LO VI CNI GCS CO CO COCOC CO I C CD C CD C C CD C C C 04 04 01 04 04 04 01 CNI CID 1 CC> CC> CC> CC> CC> N7 C C C C C r- +r c r C C C C C C C co C'+}coQD Nc --R CO C C 0) 1 CO CO C C"3 N..C,irif N (0 C3) C CO 0 0) CO CO I CO C C 04 0 C 0 00001000 0 0 0 0 0 N"` 0 CO CD CO 4 4" i E 4 i N N N N N N 00C?)000 ict 0 1 Lr r r B 12 co 0 ITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 1 2/28/07 1/10/08 FUND 010 443,39.8 FUND 220 19,235.41 FUND 284 789.60 FUND 285 789.61 FUND 612 8,801.46 FUND 640 29,739.65 502,662.41 ATTACHMENT 2 5191 Salaries Full time 198,449.87 5102 Salaries Part- Time PPT 13,594.27 5103 Salaries Part- Time TPT 8,693.11 5105 Salaries OverTime 12,281.78 5197 Salaries Standby 385.89 5108 Holiday Pay 25,210.55 5109 Sick Pay 4,610.32 5119 Annual Leave Buyback 5111 Vacation Buyback 28,734.75 5112 Sick Leave Buyback 5113 Vacation Pay 11,814.05 5114 Comp Pay 4,230.54 5115 Annual Leave Pay 7,801.22 5121 PERS Retirement 82,403.01 5122 Social Security 24,452.14 51 23 PARS Retirement 319.21 5126 State Disability Ins. 1,113.19 5127 Deferred Compensation 826.41 5131 Health Insurance 44,592.32 5132 Dental Insurance 4,613.28 5133 Vision Insurance 1,075.01 5134 Life Insurance 609.05 5135 Long Term Disability 988.59 5143 Uniform Allowance 24,099.38 5144 Dar Allowance 812.50 5146 Council Expense 5147 Employee Assistance 249.47 5148 Boot Allowance 5149 Motor Pay 75.00 5150 Bi- Lingual Pay 200.00 5151 DeII Phone Allowance 427.50 502,662.41__ Agenda Item 8.a. Page 12 FUND 010 417,819.06 FUND 220 13,353.32 FUND 284 782.11 FUND 285 782.11 FUND 612 6,803.08 FUND 640 24,807.0 464,346.76 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 1/11/08 1/24/08 02/01/08 ATTACHMENT 2 J 5101 Salaries Full time 221,755.80 5102 Salaries Part-Time PPT 20,918.92 5103 Salaries Part -Time TPT 9,540.04 5105 Salaries Over Time 8,306.14 5107 Salaries Standby 401.31 5108 Holiday Pay 24,540.18 5109 Sick Pay 4,311.39 5110 Annual Leave Buyback 5111 Vacation Buyback 5112 Sick Leave Buyback 5113 Vacation Pay 3,681.03 5114 Comp Pay 2,801.79 5115 Annual Leave Pay 3,771.82 5121 PERS Retirement 79,509.59 5122 Social Security 21, 722.05 5123 PARS Retirement 351.21 5126 State Disability Ins. 894.27 5127 Deferred Compensation 807.06 5131 Health Insurance 51 ,564.02 5132 Dental Insurance 5,189.94 5133 Vision Insurance 1,183.11 5134 Life Insurance 607.80 5135 Long Term Disability 5143 Uniform Allowance 599.29 5144 Car Allowance 1,187.50 5146 Council Expense 5147 Employee Assistance 5148 Boot Allowance 5149 Motor Pay 75.00 5150 Bi-Lingual Pay 200.00 5151 Cell Phone Allowance 42 .50 464,346.76 Agenda Item 8.a. Page 13 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.a. Page 14 To: c1TY COUNCIL MEMORANDUM UM FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES l t SUBJECT: CONSIDERATION OF ANNUAL ADJUSTMENT OF SEWER CONNECTION FEES BASED ON CHANGES IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX DATE: FEBRUARY Y 12, 2008 RECOMMENDATION: MEI RATION It is recommended the City Council adopt the attached Resolution approving the annual adjustment to the sewer connection fees based on changes in the Engineering News Record (ENR) Construction Cost Index (CCI). FINANCIAL IMPACT: An increase of approximately $2,000 can be expected in the Sewer Facility Fund. BACKGROUND: Ordinance 526 C.S. established that for each connection of a building sewer to a public sewer, a connection fee will be charged and that the amount of the fee shall be set by resolution. Resolution No. 3567 set sewer connection fees and requires that the sewer connection fee be adjusted each January 1 in accordance with the percentage increase based on changes in the annual average Engineering News Record Construction Cost Index. ANAYLYSIS OF ISSUES: The calculation shown below provides documentation that a 2.77% increase in the ENR warrants an adjustment in the sewer connection fee. Overall Index ENR Annual Average for 2007 7966 ENR Annual Average for 2006 7751 Change 215 Percent Increase 215/7751 2.77% Attached to this report is a Resolution to adjust these fees and Exhibit A that provides a listing of the proposed updated sewer connection fees. This listing shows the service Agenda Item 8.b. Page 1 CITY COUNCIL SEWER CONNECTION FEE ADJUSTMENT T FEBRUARY 12, 2008 PAGE 2 provided by the City, the current fee charged for that service, the CCI, and the recommended adjusted fee. ALTERNATIVES: The following alternatives are provided for City Council consideration: Adopt the Resolution adjusting sewer connection fees; Do not adopt the Resolution and postpone adjustment until July 2008; Modify staff recommendation; Provide direction to staff. ADVANTAGES: TAGES: By approving the recommended fees, the City will be able to maximize revenue by recovering the estimated cost of providing the service. DISADVANTAGES: TAGES: The only disadvantage identified in relation to this recommendation is an increased cost to new development. ENVIRONMENTAL REVIEW: IEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 7, 2008. The Agenda and report were posted on the City's website on Friday, February 8, 2008. No public comments were received. Agenda Item 8.b. Page 2 RESOLUTION No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BY THE CHANGE GE I N THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX WHEREAS, the City Council adopted Ordinance 528 C.S. amending provisions of the Municipal Code regarding sewer connection fees; and WHEREAS, the City Council may by resolution establish the amount of the sewer connection fees pursuant to the above referenced Ordinance; WHEREAS, Resolution 3567 requires an annual adjustment in the sewer connection fee based on the increase of the annual average Engineering News Record Construction Cost Index. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby adopts the fees set forth in Exhibit "A" attached hereto and incorporated herein by this reference as though set forth in full. This Resolution shall take effect sixty days after its adoption. On motion of Council Member seconded by Council Member and on the following roll calf vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2008. Agenda Item 8.b. Page 3 RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item 8.b. Page 4 ENR Index EXHIBIT A SEWER CONNECTION FEES For each connection of a building sewer to a public sewer, a connection fee shall be collected by the City before the permit for the connection work is issued. The amount of the fee collected is as follows: Connection fee 2004 2005 2006 2007 2008 Residential per dwelling unit Single Family 783 833 871 907 932 Multifamily (a) 580 616 645 672 690 Trailer Park/ Mobile Home 642 683 715 744 764 Non-Residential per water meter size (b) 5/8 inch 783 833 871 907 932 3/4 inch 1,173 1,247 1,305 1,358 1,396 1 inch 1,958 2,082 2,178 2,268 2,331 1 1/2 inch 3,917 4,163 4,357 4,535 4,661 2 inch 6,267 6,661 6,971 7,256 7,458 3 inch 11,750 12,489 13,070 13,606 13,983 4 inch 19,584 20,815 21,784 22,676 23,305 8 inch 39,168 41,631 43,568 45,352 46,610 8 inch 78,335 83,262 87,135 90,705 93,221 10 inch 11 7,503 1 24,893 130,703 136,057 139,831 12 inch 172,337 183,175 191,698 199,550 205,085 a) Multifamily includes duplex, triplex, apartments, and condominiums b) For meter sizes larger than shown, connection fee determined based on the ratio of the maximum safe operating capacity of the meter to that of a 5/8 inch meter. The connection fees shall be increased each January 1 with the annual percentage increase of the annual average ENR Construction Cost Index as established in the Engineering News Record publication. Adjustment Formula: 6694 7115 7446 7751 7966 Adjusted Fee {Current Fee) x (Current Year ENR index) (Prior Year ENR index) Agenda Item 8.b. Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.b. Page 6 MEMORANDUM TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES SUBJECT: CONSIDERATION OF ANNUAL ADJUSTMENT T of DEVELOPMENT IMPACT FEES DATE: FEBRUARY UAF Y '12, 2008 RECOMMENDATION: DATIoN: It is recommended the City Council adopt the attached Resolution approving the annual adjustment to the City's Development Impact Fees. FINANCIAL CIAL IMPACT: The adoption of the attached Resolution will increase the development impact fees charged for new development projects in 200 8. The revenue generated from this increase is dependent on the amount of new development in the community during the coming year. BACKGROUND: Section 3.36.040 of the Arroyo Grande Municipal Code states that the fees shall be adopted by resolution and shall be adjusted each year by the Engineering News Record Construction Cost Index. ANAYLYSIS OF ISSUES: The calculation shown below provides documentation that a 2.77% increase in the ENR warrants an adjustment in the City's development impact fees. The calculation adjusts the fees as follows: Factor 1 current Index —Base Index For Date of Adoption Base index For Date of Adoption The calculation is as follows: 1.0277 1 7966 7751 7751 Agenda Item 8.c. Page 1 CITY COUNCIL CONSIDERATION OF ANNUAL ADJUSTMENT OF IMPACT FEES FEBRUARY 12, 2008 PAGE 2 ALTERNATIVES: The following alternatives are provided for City Council consideration: Approve staff recommendation to increase Impact Fees; Do not approve staff recommendation and retain current fee structure; Modify staff recommendation and approve; Provide direction to staff. ADVANTAGES: By approving the recommended fees, the City will be able to maximize revenue by recovering the estimated impact of providing additional services to the new development area. DISADVANTAGES: The only disadvantage identified in relation to this recommendation is an increased cost to new development. ENVIRONMENTAL REVIEW: IEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 7, 2008. The Agenda and report were posted on the City's website on Friday, February 8, 2008. No public comments were received. Agenda Item 8.c. Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING DEVELOPMENT IMPACT FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX WHEREAS, EAS, pursuant to Section 3.36.040 of the Municipal Code, Development Impact Fees are to be adjusted annually by modifying the adopted value up or down in conformance with the Engineering News Record Construction Cost Index. NOW, THEREFORE BE IT RESOLVED E that the City Council of the City of Arroyo Grande hereby adopts the fees and fee schedules set forth in Exhibit "A" attached hereto and incorporated herein by this reference. This Resolution shall take effect sixty (60) days after its adoption per Government Code Section 66017. On motion of council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2008. Agenda Item 8.c. Page 3 RESOLUTION NO. PAGE 2 TONY F E R RA RA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Definitions: Fees: EXHIBIT "A" Development Types Residential and commercial development divided into sub- categories. Units of Development A standard measure of the cost to provide services. The acre is the fundamental unit measure, which is divided into a smaller component, the dwelling unit (DU). Asset Cost Per Acre The calculated cost to provide additional services /facilities to new development. Calls Per Unit The number of yearly additional police calls generated by new development. Facility Cost Per Call The cost per call to expand current police facilities to accommodate new development. Person Unit The number of persons expected to reside in the unit of development. Costs Per Capita The cost of new or additions to the current community center, on a per person basis, to maintain the current level of service of recreation facilities. Impact Fee Per Unit The fee to be levied per unit of development in order to recover future cost of new or expanded facilities. A person seeking to construct a residential or non- residential development project shall pay Development Impact Fees for fire protection, police facilities, traffic signalization, transportation facilities, community centers, park improvements, and water facilities based upon the following schedule: Agenda Item 8.c. Page 5 Development Type Residential Estate Residential Rural Residential Single Family Low- income Very Low income Residential Multi- Family Low- income Very Low income Residential Mobile Home Low- income Very Low-income Commercial General Commercial Service Hotel/Motel Professional Office Industrial Development T .e Residential Estate Residential Rural Residential Single Family Low- income Very Low income Residential Multi-Family Low income Very Low income Residential Mobile Home Low- income Very Low- income Commercial General Commercial Service Hotel/Motel Professional Office Industrial CITY OF ARROYO GRANDE DEVELOPMENT IMPACT FEES EFFECTIVE 4114/08 Fire Protection Units Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Police Facilities Units Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit filling Unit Dwelling Unit Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Fee per Acre 1,641.00 1,641.00 1 ,641.00 410.00 1,641.00 410.00 1,641.00 410.00 1,641.00 1,641.00 1,641.00 1,641.00 1,641.00 Fee per Call 1 37.00 137.00 137.00 34.00 1 37.00 34.00 137.00 34.00 4 137.00 137.00 137.00 137.00 137.00 Acres Per Unit 2.500 1.000 1.000 1.000 1,000 0.090 0.090 0.090 0.120 0.120 0.120 0.091 0.091 0.050 0.077 0.067 Calls Per Unit 0.250 0.250 0.750 0.750 0.750 1.320 1.320 1.320 0.750 0.750 0.750 3.909 2.273 1.195 0.095 0.045 Fee Per Unit 4,1 03.00 1,641.00 1,641.00 410.00 148.00 37.00 197.00 49.00 149.00 149.00 82.00 1 26.00 110.00 Fee Per Unit 34.00 34.00 103.00 26.00 181.00 45.00 103.00 26.00 536.00 311.00 164.00 13.00 6.00 Exhibit A Agenda Item 8.c. Page 6 Development Type Residential Estate Residential Rural Residential Single Family Low- income Very Low income Residential Multi Family Low- income Very Low income Residential Mobile Home Low- income Very Low income Commercial General Commercial Service Hotel/Motel Professional Office Industrial Development T Residential Estate Residential Rural Residential Single- Family Low- income Very Low- income Residential Multi- Family Low- income Very Low income Residential Mobile Home Low- income Very Low income Commercial General Commercial Service Hotel/Motel Professional Office Industrial CITY OF ARROYO GRANDE DEVELOPMENT IMPACT FEES EFFECTIVE 4/14108 Traffic Signalization Units Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Transportation Facilities Units Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Dwelling Unit Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Thousand Square Feet Fee per Trip 603.00 603.00 603.00 151.00 603.00 151.00 603.00 151.00 603.00 603.00 603.00 603.00 603.00 Fee per Tri 1,647.00 1,647.00 1,647.00 412.00 1,647.00 412.00 1,647.00 412.00 1,647.00 1,647.00 1,647.00 1,647.00 1,647.00 PeakTrips Per Unit 1.2 1.2 1.0 1.0 1.0 0.7 0.7 0.7 0.5 0.5 0.5 7.0 4,0 1.8 2.8 0.8 Fee Per Unit 724.00 724.00 603.00 151.00 422.00 106.00 302.00 76.00 4,221.00 2,412.00 1,085.00 1,688.00 482.00 PeakTrips Fee Per Unit Per Unit 1.2 1,976.00 1.2 1,976.00 1.0 1,647.00 1.0 412.00 1.0 0.7 1,153.00 0.7 288.00 0.7 0.5 824.00 0.5 206.00 0.5 7.0 11, 529.00 4.0 6,588.00 1.8 2,965.00 2.8 4,612.00 0.8 1,316.00 Exhibit A Agenda Item 8.c. Page 7 CITY OF ARROYO GRANDE DEVELOPMENT IMPACT FEES EFFECTIVE 4/14108 Community Centers Development Fee per Persons Fee ape Units Ca Capit P er Unit_ Per Unit Residential Estate Dwelling Unit 45.00 2.7 122.00 Residential Rural Dwelling Unit 45.00 2.7 122.00 Residential Single- Family Dwelling Unit 45.00 2.7 122.00 Low- income Dwelling Unit 11.00 2.7 30 Very Low income Dwelling Unit 2.7 Residential Multi- Family Dwelling Unit 45.00 2.0 90.00 Low- income Dwelling Unit 11.00 2.0 22.00 Very Low income Dwelling Unit 2.0 Residential Mobile Home Dwelling Unit 45.00 1. 68.00 Low- income Dwelling Unit 11.00 1. 17.00 Very Low- income Dwelling Uriit 1. Park Improvements Development Fee per Persons Fee Type Units Caeita Per Unit Per Unit Residential Estate Dwelling Unit 776.00 2.7 2,095.00 Residential Rural Dwelling Unit 776.00 2.7 2,095.00 Residential Single Family Dwelling Unit 776.00 2.7 2,095.00 Low- income Dwelling Unit 194.00 2.7 524.00 Very Low income Dwelling Unit 2.7 Residential Multi- Family Dwelling Unit 776.00 2.0 1,552.00 Low- income Dwelling Unit 194.00 2.0 388.00 Very Low income Dwelling Unit 2.0 Residential Mobile Horne Dwelling Unit 776.00 1. 1,164.00 Low income Dwelling Unit 194.00 1.5 291.00 Very Low income Dwelling Unit 1.5 5/8 inch 314 inch 1 inch 1 1/2 inch 2 inch 3 inch 4 inch 6 inch 8 inch Meter size Water Facilities Fee 853.00 1,42 2,844.00 4,550.00 8,533.00 14,221.00 28 455.00 56,911.00 Exhibit A Agenda Item 8.c. Page 8 MEMORANDUM TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE COMPREHENSIVE EHENSIVE ANNUAL FINANCIAL REPORT F T (CAFR) DATE: FEBRUARY 12, 2008 RECOMMENDATION: MMENRATION It is recommended that the City Council receive and file the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2007. FINANCIAL IMPACT: There is no financial impact from this action. BACKGROUND: The firm of Moss, Levy Hartzheim, LLP was hired to audit the City of Arroyo Grande's financial records for the fiscal year ended June 30, 2007. Audit services are retained for two reasons: first, to have an independent review of internal control and secondly to ensure that the resulting financial reports fairly represent the financial position of the City. The auditors conducted testing of internal controls in July 2007. The procedures for receiving and disbursing cash, the accounting methodology used to record transactions, the separation of duties to avert collusion, and asset securities were reviewed. As a result of this extensive testing, the auditors routinely find internal control issues /events that are brought to the attention of staff. However, this year the auditors were unable to identify any issues in which the City needed to correct. ANALYSIS OF ISSUES: It has been the goal of the Financial Services Department for several years to prepare a Comprehensive Annual Financial Report CAF. Generally accepted accounting principles (GAAP) provide the criteria for judging whether a financial report is fairly presented. in defining the minimum standard of acceptable basic financial reporting for state and local governments, GAAP mandate a complete set of basic financial statements, including accompanying note disclosures, as well as the presentation of certain required supplementary information in connection with the basic financial statements. GAAP encourages government agencies to present this information within the broader framework of a GAFF. Agenda Item 8.d. Page 1 CITY COUNCIL ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORTS FEBRUARY 12, 2008 PAGE 2 The CAFR is a more detailed financial report beyond just the basic financial statements. It is made up of (at minimum) three basic sections: The introductory section, which provides general information on the government's structure and personnel as well as information useful in assessing the government's financial condition. The financial section contains the basic financial statements. This is the section that staff has presented to the Council in the past. The statistical section provides a broad range of trend data covering key financial indicators from the past 10 fiscal years, In October of 2007, an audit was conducted on the 2006-07 financial transactions. Documentation in support of the assets, Liabilities, and fund balance of all the funds in the City were examined and verified. This process assures an impartial review and substantiation of the City and Redevelopment Agency's fund balances, The result of this review is the City's first CAF. The Redevelopment Agency's financial report was received and filed by the City Council separately at the December 11, 2007 Council meeting. The fiscal year 2006 -0 financial reports are in compliance with Government Accounting Standards Board pronouncement 34 GAS 34). GASB 34 expanded and changed the information presented in the basic financial statements. The CAFR now includes a transmittal Letter from City Management assuming responsibility for the information presented (page 1), Management Discussion and Analysis (page detailing the City's financial performance as a whole, and the Statement of Activities (page 18 that combines government funds (General Fund, debt service fund and special revenue funds) with proprietary funds (water funds), The intent of GASB 34 provisions are to ensure that all primary users of general purpose external reports are provided with the basic information needed to assess an entity's finances. For financial reporting purposes the Local Sales Tax Fund is combined with the General Fund. The audit of the Combined Funds, as shown in the table on the following page, reports revenues of $13,842315, expenditures of $13,836,839, and transfers of $469,348. This resulted in a decrease to the fund balance of approximately $463,872. The combined fund balance for the General Fund is $1,895,206 or 18% of expenditures. However, $761,606 of this balance is reserved for prepaid items and $16,849 is reserved for inventory. This leaves an unreserved balance of $1,116,751, which is 8% of General Fund expenditures. Agenda Item 8.d. Page 2 CITY COUNCIL ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORTS FEBRUARY 12, 2008 PAGE 3 Local Sales Combined i/30/06 Activi General Fund Tax Fund Balance Fund Balance 2,359,078 2,359,078 Revenues (includes transfers in) 13,587,097 255,218 13,842,315 Expenses 13,819,485) (17,354) 13,836,839) Transfers (318,286J (151,062) (469,348) Excess of revenues over (under) expenditures (550,674) 88,802 (463,872) Fund Balances: Reserved for per aid items 761,606 761,606 Reserved for inventory 16,849 16,849 Unreserved fund balance 1,029,949 86,802 1,116,751 6/30/07 Total Fund Balance 1,808,404 86,802 1,895,206 Auditors may issue three different types of opinions at the conclusion of an audit, an Unqualified, Qualified, or Adverse Opinion. An Unqualified Opinion assures the audit reader that the information presented fairly represents the financial position of the City. A Qualified Opinion states that the information is fairly presented except for a particular issue. An Adverse Opinion indicates that the agency has major accounting and/or internal control issues. The Financial Services Department staff is proud to report that for the fiscal year ended June 30, 2007, the City of Arroyo Grande received an Unqualified Opinion. ALTERNATIVES: The following alternatives are provided for City Council consideration: Approve staff recommendations and receive and file the Comprehensive Annual Financial Report; Do not approve staff recommendations; Modify staff recommendations and approve; Provide direction to staff. ADVANTAGES: By receiving and filing the Comprehensive Annual Financial Report, the City will be accepting the auditors Unqualified Opinion. As mentioned before, an Unqualified Opinion assures the audit reader that the information presented fairly represents the financial position of the City. Agenda Item 8.d. Page 3 CM' COUNCIL ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORTS FEBRUARY 12, 2008 PAGE 4 DISADVANTAGES: There are no disadvantages in relation to the recommended action. ENVIRONMENTAL REVIEW: IEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 7, 2008. The Agenda and report were posted on the City's website on Friday, February 8, 2008. No public comments were received. Attachment: City of Arroyo Grande Comprehensive Annual Financial Report (on file in the Financial Services and Administrative Services Departments for public review, as well as on the City's website at mvw.arroyogrande.org) Agenda Item 8.d. Page 4 MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER IY SUBJECT: CONSIDERATION OF RESOLUTION ESTABLISHING MANAGEMENT MERIT PAY PROGRAM DATE: FEBRUARY 12, 2008 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution approving the proposed management merit pay program. FINANCIAL IMPACT: There is no cost impact projected from this recommendation in this fiscal year. There will be some minor cost impact in subsequent years. BACKGROUND: At the August 28, 2007 meeting, the City Council approved salary and benefit adjustments for management employees for FY 2007 -08 and FY 200 8-09. Included was a new program making management employees eligible for an additional 1% merit bonus pay. Recommendations for the guidelines of the program and criteria were to be submitted by the City Manager prior to implementation. Program recommendations are now presented to the City Council for consideration, which are attached to the proposed resolution. ISSUES: Management salary ranges have been structured to be merit based with flexible salary ranges. Union represented employees have ranges with specific salary steps. On the employee's employment anniversary date, the employee's salary is increased to the next step if their performance is satisfactory. In comparison, management salary ranges do not have specific steps. The amount of increase is based upon performance. However, there are little guidelines linking the amount of increase to specific performance levels. In addition, there are no additional merit incentives once the employee's salary reaches the top of the salary range. The merit bonus program is designed to reward only extraordinary performance. Eligibility is limited to employees whose salary is at the top of the range. Recommendations not only clarify requirements for eligibility of the merit bonus pay, but Agenda Item 8.e. Page 1 CITY COUNCIL MANAGEMENT T MERIT PAY PROGRAM FEBRUARY 12, 2008 PAGE 2 also establish new guidelines for both obtaining and maintaining all merit salary increases. As a result, the entire management compensation system will be linked much more directly to achieving established performance criteria. Criteria consists of ongoing performance levels based on organizational values, as well as achieving specific goals and objectives. As part of this effort, the Management Evaluation Form was revised to reflect this criteria. To make the program more effective, the maximum merit bonus pay is recommended to be adjusted from 1% to 2 This will provide two levels of merit bonus pay based on performance. It is recommended that employees not be eligible for merit bonus pay until FY 2008-09. Employees will receive performance evaluations this fiscal year utilizing the new form. Therefore, they will not be eligible for bonus pay until they receive their subsequent annual evaluation, which will be based on success in achieving the objectives established this fiscal year. As a result, and since merit bonus pay will only be awarded on a very limited basis, there is little fiscal impact projected from this change. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Adopt Resolution establishing management merit pay program; Modify as appropriate and adopt the resolution; Do not adopt the resolution; Provide direction to staff. ADVANTAGES: The modifications will help improve efficiency and effectiveness of the organization by enhancing incentives for increased performance and achievement of goals and objectives. DISADVANTAGES: There is a minor cost impact to the recommendation. In addition, under the recommendations, a management employee's salary may be decreased if satisfactory performance levels are not maintained. There are some employees that have opposed the inclusion of this provision. ENVIRONMENTAL MEI TAL RE IEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 7, 2007. The Agenda and report were posted on the City's website on Friday, February 8, 2007. No public comments were received. Agenda Item 8.e. Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A MANAGEMENT MERIT PAY PROGRAM WHEREAS, the City Council of the City of Arroyo Grande ("City") approved salary and benefit adjustments for management employees for Fiscal Year 200 7-08 and Fiscal Year 2008-09 in on August 28, 2007; and WHEREAS, the City Council deems it in the best interest of the City that compensation for management employees be based upon performance and merit; and WHEREAS, the city Council deems it in the best interest of the Citythat compensation for management employees be adjusted as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. The Management Merit Pay Program set forth in Exhibit "A" attached hereto and incorporated herein by this reference is hereby approved, to be effective beginning February 13, 2008. 2. All other management employee salary and benefit terms and conditions remain in full force and effect. on motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: T: the foregoing Resolution was passed and adopted this day of 2008. Agenda Item 8.e. Page 3 RESOLUTION NO. PAGE TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: T: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARM E L, CITY ATTORNEY CITY OF ARROYO GRANDE MANAGEMENT T MERIT PAY PROGRAM Exhibit A Objectiv Salaries for management employees are established on a merit pay basis to recognize and compensate employees for performance level, ability to meet and exceed expectations, and successful and timely execution of goals and objectives. The provisions outlined in this program do not apply to increases determined to be cost of living adjustments (COLAs). Performance Evaluation A performance evaluation report is completed for each management employee on an annual basis and is due on the employee's City employment anniversary date. Merit pay is evaluated and determined in conjunction, and based upon the results of, the performance evaluation report. Mj:it Pay Increases Increases for management employees within the classification pay range shall be recommended by the supervisor and approved by the Department Director and City Manager. The increase amount shall be based upon performance level. If the employee receives an overall average performance score of 5 or above, the employee shall be eligible for a merit increase of 3% within the classification pay range. If the employee receives an overall average performance evaluation score of 6 or above, the employee shall be eligible for a merit increase of 4% If the employee receives an overall average performance evaluation score of 7 or above, the employee shall be eligible for a merit increase of 5%. If the employee receives an overall average performance evaluation score of 8 or above and a minimum of 80% (fractions rounded to the nearest number) of goals and objectives from the prior year have been completed and/or maintained on schedule, the employee shall be eligible for a merit pay increase up to 6%. If the employee receives an overall average performance evaluation score of 9 or above and a minimum of 90 (fractions rounded to the nearest number) of goals and objectives from the prior year have been completed and/or maintained on schedule, the employee shall be eligible for a merit increase up to 7 If the employee receives an overall average performance evaluation score of 9 or above and 100% (fractions rounded to the nearest number) of goals and objectives from the prior year have been completed and/or maintained on schedule, the employee shall be eligible for a merit pay increase up to 8 Agenda Item 8.e. Page 5 Management Merit Pay Program Page 2 In order to maintain the existing merit pay level, the management employee shall receive a minimum overall average performance evaluation score of 4 or above. An overall average performance score below 4 will result in a reduction of up to 2% in annual pay within the salary range set forth for the employee's classification. Any such reduction shall be subject to due process provisions as set forth in the City's Personnel Regulations. Goals and ob L ives During the annual performance evaluation process, goals and objectives for the g upcoming year shall be recommended by the employee, determined by the supervisor, and reviewed and approved by the Department Director and City Manager. Goals and objectives may include both project/program and performance goals and objectives. Projectlprogram goals include proposed work to develop, implement and/or improve a project or program. Performance goals and objectives include targeted and measurable achievements related to ongoing responsibilities. Once determined, to qualify for merit pay or merit bonus pay the following year, project schedules shall be prepared and submitted for all identified project/program goals and objectives. Projectlprogram schedules shall be maintained on a monthly basis to track the status of project/program goals and objectives. The requirement for completion of goals may be adjusted or waived if special circumstances have considerably impacted the ability of the employee to accomplish established goals during the course of the year and adjustments have been agreed to by the supervisor. Such circumstances include health or family issues that have impacted attendance, adjustments to goals due to changes in priorities, and workload assignments not anticipated when the goals were established, If adjustments to work load and priorities are established, the supervisor shall meet with the employee to prepare and review changes to goals and objectives, as well as project/program schedules. Proposed changes shall be reviewed and approved by the Department Director and City Manager and included in the personnel file with the prior evaluation report. Merit Bonus Pay If a management employee's salary is at the top of the classification pay range, or if the employee is eligible for a merit pay increase that would exceed the top of the classification pay range, the employee shall be eligible to receive up to 2% one- time merit pay bonus for extraordinary work performance. In order to be eligible for up to 1% in merit bonus pay, the management ent employee shall have accomplished and received the following on his/her performance evaluation report: A score of 8 or above on each performance criteria score; and A minimum of 75% of goals and objectives from the prior year shall have been maintained and completed on schedule; or Agenda Item 8.e. Page 6 Management Merit Pay Program Page Have successfully completed an extraordinary accomplishment determined by the City Manager to warrant special recognition. In order to be eligible for up to an additional 1% in merit bonus pay, the management employee shall have accomplished and received the following on his /her performance evaluation report: score of 9 or above on each performance criteria score; and go% of goals and objectives from the prior year shall have been maintained and completed on schedule; or Merit bonus recommendations shall be submitted to the City Manager in a separate memorandum prior to presenting the performance evaluation report to the management employee. Merit bonus pay may be received in a lump sum amount. Merit bonus pay shall not be considered part of the employee's base salary. Merit bonus pay shall be presented on a one -time basis for any given year and shall be considered independently each year. Agenda Item 8.e. Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.e. Page 8 DATE: FEBRUARY 12, 2008 MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION OF SETTLEMENT AGREEMENT AND RELEASE BETWEEN THE CITY OF ARROYO GRANDE AND THE CENTRAL COAST REGIONAL WATER QUALITY CONTROL BOARD RECOMMENDATION: It is recommended the City Council: 1) approve and authorize the City Manager to execute the Settlement Agreement and Release "Agreement between the City of Arroyo Grande and the Central Coast Regional Water Quality Control Board (Water Board); 2) appropriate $4,500 from the Sewer Fund for the Water Board penalty; 3) establish a Capital Improvement Project (CIP) account for the City Hall Parking Lot Bioswale and Drainage Filtration Project and transfer $56,000 from Local Sales Tax creek and drainage improvement funding to this project; 4) establish a CIP account for the Tally Ho /Corbett Canyon Creek Headcut Project and transfer $13,000 from Local Sales Tax creek and drainage improvement funding to this project; and 5) establish a CIP account for the Tally Ho/Corbett Canyon Creek Confluence Restoration/Sedimentation Reduction Project and transfer $6,000 from Local Sales Tax creek and drainage improvement funding to this project. FUNDING: The total cost related to execution of this Agreement is $79,500. It is recommended funding from the Local sales Tax established for creek and drainage improvements be allocated for the proposed projects. An additional $4,500 is recommended to be appropriated from the Sewer Fund for the remaining fine amount, which is based upon Water Board staff` costs associated with the complaint. BACKGROUND: On June 27, 2007, the Water Board issued a Civil Liability Complaint to the City of Arroyo Grande in response to a sewage spill that occurred in Arroyo Grande Creek on March 14 —15, 2007. The complaint included a fine of $65101010- da Item 8.f. Page 1 CITY COUNCIL WATER QUALITY CONTROL BOARD ADMINISTRATIVE CIVIL LIABILITY COMPLAINT PROPOSAL FEBRUARY 12, 2008 PAGE2 At the August 28, 2007 meeting, the City Council approved a staff proposal to fund three creek restoration and protection projects as part of a settlement in lieu of the proposed penalty and in exchange for warring the City's right to appeal the action. One of the projects includes design and construction. The other two include design costs for projects to be constructed within the next two years. The project proposals were developed in coordination with representatives from the Coastal Resource Conservation District (RCD), salmon Enhancement, and Natural Resources Conservation Service (NRCS). The Water Board has accepted staff's proposal and provided the attached Agreement for formal approval. The following are the proposed projects: City Hall Parking Lot Bios Tale and Drainage Filtration Project Purpose: To improve water quality from City Hall and Branch street drainage which discharges into Arroyo Grande Creek between Mason Street and Short Street. Project Description: Prior to or concurrent with the planned Branch Streetscape Enhancement project scheduled for 2008, the City of Arroyo Grande proposes to retrofit the City Hall parking lot along Olohan Alley to include a landscaped bioswale and drainage filtration. Located between Short Street and Mason Street, the existing public parking lot containing 50 spaces is paved and currently drains, unfiltered, discharging form an existing drop inlet near the southwest corner of the pavement directly into Arroyo Grande Creek. The proposed bioswale and drainage filtration project would create a triangular, landscaped shallow detention basin Swale adjoining the existing concrete walkway along the creekbank between Mason Street and Short Street picnic areas. This would involve removal of approximately 2450 sf. of pavement, installation of about 175 linear feet of new 4" curb to define the south edge of the reconfigured parking lot, and include new landscaping in the detention basin bioswale. Although reduced in size, the parking lot would still provide the same number of spaces. The existing drop inlet would be retrofitted with a filtration element or replaced with an in -line filter to improve the water quality discharged from the detention basin bioswale, including filtration of hydrocarbons. The bioswale would also reduce heavy metals, intercept debris and detain low flow parking lot drainage rather than discharge it directly to the adjoining creek. The future Short Street storm drain system from E. Branch Street would also discharge to this new bioswale and drainage filtration to reduce or prevent existing Highway 227 and Village are runoff from reaching Arroyo Grande Creek Agenda Item 8.f. Page 2 CITYCOUNCIL WATER QUALITY CONTROL BOARD ADMINISTRATIVE CIVIL LIABILITY COMPLAINT PROPOSAL FEBRUARY 12, 2008 PAGE 3 without detention or filtration. Finally, filters would be installed at two other inlets to Arroyo Grande Creek from other areas of Olohan Alley. Projected Total Cost: $56,000 Design of Tally Ho/Corbett Canyon Creek Headout Project Purpose: Stabilize a deep headcut on Tally Ho /Corbett canyon creek within the City of Arroyo Grande for channel restoration /Flood prevention between the eastern City limit and Arroyo Grande Creek. Description: The design phase will include one field visit by Swanson Hydrology with stakeholders to discuss options. Options include spreading the headcut over a larger distance to make it easier to stabilize which would require potential easement discussions with landowners. Additionally, a topographic survey will be conducted for data necessary for hydrology and hydraulic calculations, and preparation of preliminary design and construction cost estimates. A detailed scope of work will be developed. Projected Cost for Design Phase: $1 3,000 Design of Tally Ho/Corbett Canyon Creek Confluence Restoration/Sedimentation Reduction Project Purpose: Restoration /Sedimentation reduction to detain peak flows and fine sediment at the confluence of Tally Ho /Corbett Canyon and Carpenter Canyon Creeks on a portion of a 15 acre site (Clark property) within the City of Arroyo Grande. The project objective will alleviate flooding on Tally Hocorbett Canyon Creek and reduce stress on lower Arroyo Grande Creek as well as restoring riparian and floodplain habitat on and within the vicinity of the project area. Description: The design phase will include one detailed site visit by Swanson Hydrology with the landowner in order to discuss the best approach in accordance with future plans for the property (a conservation easement is preliminarily favored by the landowner. A partial topographic survey and preparation of a memorandum outlining the opportunities, constraints and site concepts will be prepared and a detailed scope of work/recommendation will be provided for permitting, design cost and potential land acquisition costs. Projected Design Phase Cost: $6,000 Agenda Item 8.f. Page 3 CITY COUNCIL WATER QUALITY CONTROL BOARD ADMINISTRATIVE CIVIL LIABILITY COMPLAINT PROPOSAL FEBRUARY 12, 2008 PAGE 4 ISSUES: Staff believed the proposed penalty was excessive given that staff feels there was no negligence involved on the part of the City. However, staff felt efforts to resolve the penalty through a Supplemental Environmental Project (SEP) would be more likely to succeed than contesting the penalty. The Water Board indicated that the City could expend up to $40,000 of the penalty on an SEP. Staffs recommendation included negotiating with the Water Board to agree to a larger portion of the penalty being substituted by the SEP. In exchange, the city agreed to waive its appeal rights and fund proposed projects with a total cost exceeding the penalty amount. Staff believes these projects will take a significant step in improving management of the watershed and water ualit They are significant projects because they g y go beyond past efforts to prevent problems and actually begin to improve and correct existing water quality and deficiencies. In addition to responding to the Water Quality Control Board penalties, the Public Works Department has taken steps to better prevent the possibility of spills in the future and respond to specific deficiencies sited in the Water Board Complaint. Maintenance of the lines in areas adjacent to the creeks has been increased. Procedures for responding to complaints from residents regarding potential sewer line backups have been documented and a new complaint form has been prepared. Installation of the new manhole at the site of the sewer line backup has also been completed. ALTERNATIVES: ES: The following alternatives are provided for the Council's consideration: Approve and authorize the City Manager to execute the Water Board Settlement Agreement and Release, appropriate funding from the Sewer Fund for the penalty, and approve CIP accounts and funding for each of the projects; Do not approve the Agreement and direct the City Manager to contest the penalty, which will likely not be successful given that deadlines for appeal have passed, pursuant to past City Council direction to negotiate this proposal; Modify staffs recommendations with regard to the proposed projects and/or funding sources; Provide staff direction. Agenda Item 8.f. Page 4 CITY COUNCIL WATER QUALITY CONTROL BOARD ADMINISTRATIVE CIVIL LIABILITY COMPLAINT PROPOSAL FEBRUARY 12, 2008 PAGE 5 ADVANTAGES: The proposed Agreement minimizes the amount of funding that will be expended on the penalty and will dedicate the majority of funding to improvements that will benefit the City's creek system. This will achieve mutual objectives with the Water Board since the City has established creek protection and restoration projects as a high priority. Therefore, the funding will be expended to achieve established objectives. DISADVANTAGES: TAGES: In order to obtain Water Board approval, the overall cost of the Agreement exceeds what would have been expended to pay the original penalty rather than proposing SEPs. However, this would have involved the expenditure of $65,000 with no benefit to the City. ENVIRONMENTAL REVIEW: IE1I No environmental review is required for execution of the Agreement. Appropriate environmental review will be undertaken prior to implementation of each of the proposed projects. PUBLIC NOTIFICATION AND COMMENTS: TS: The Agenda was posted in front of City Hall on Thursday, February 7, 2008 and on the City's website on Friday, February 8, 2008. No comments were received. Attachments: 1. Settlement Agreement and Release Between the Central Coast Water Board and the City of Arroyo Grande Agenda Item 8.f. Page 5 ATTACHMENT 1 SETTLEMENT AGREEMENT AND RELEASE BETWEEN THE CENTRAL COAST WATER BOARD AND THE CITY of ARROYO GRANDE This Settlement Agreement and Release ("Settlement Agreement") is made by and between the City of Arroyo Grande (Discharger) and the Central Coast Regional Water Quality Control Board (central Coast Water Board). The Discharger and the Central Coast Water Board are each described herein as ;`Party" and collectively as "Parties. RECITALS 1. On September 10, 2004, the Central Coast Water Board adopted Waste Discharge Requirements Order No. R3 -2004 -0062 for the City of Arroyo Grande for Local Wastewater Collection Agencies Tributary to South San Luis Obispo County Sanitation District Wastewater Treatment Facility, San Luis Obispo County (Order No. R3 -2004- 0062). The Discharger's collection system (site) conveys the City's wastewater to South San Luis Obispo County Sanitation District's facilities for treatment and disposal. 2. Order No. R3-2004-0062 includes the following prohibition: "A. Prohibition 1. The discharge of untreated wastewater outside of the described wastewater collection systems and the Treatment Facility is prohibited." 3. Pursuant to California Water Code Section 13385, the Central Coast Water Board Executive Officer issued Administrative Civil Liability Complaint No. R3 -2007 -0065 to the Discharger on June 27 2007, assessing civil liability for a 50,000 gallon sewage spill into Arroyo Grande Creek on March 14 and 15, 2007 from the Site. Complaint No. R3-2007-0065 proposed that the Discharger be assessed civil liability in the amount of Agenda Item 8.f. Page 6 2 $65,000, and provided that the Discharger may direct a portion f the civil liability to a Supplemental Environmental Project (SEP). 4. In order to settle this matter, the Discharger agreed to: 1 direct $60,500 of the civil liability towards three Supplemental Environmental Projects; and 2) pay Central Coast Water Board staff costs. The Discharger also waived its right to a hearing on September 12, 2007. 5. Nothing in this Settlement Agreement shall be deemed an admission of liability, which liability the Discharger denies. 6. The Discharger represents that no law, permit or enforceable obligation requires it to complete the supplemental Environmental Projects, other than this Settlement Agreement. The total cost of the Projects is estimated at $75,000. The Supplemental Environmental Projects are not proposed as mitigation of the effects of discharges from the Site. 7. The Parties desire to settle all disputes between them relating to the Site occurring on or before the date the Executive Officer issued the Complaint. This Settlement Agreement has been negotiated in good faith. 8. The California Administrative Procedures Act in Government Code Section 11415.60 provides that an agency, including the Central Coast Water Board, may formulate and issue a decision by settlement, pursuant to an agreement of the parties, without conducting an adjudicative proceeding. Section 11415.60 also states that the settlement may not be contrary to statute or regulation, except the settlement may include sanctions the agency would otherwise lack power to impose. Agenda Item 8.f. Page 7 3 AGREEMENT NOW THEREFORE, in consideration of the terms, conditions and covenants set forth in this Agreement, and for other valuable consideration, receipt of which is hereby acknowledged, and intending to be bound by this Agreement, the Discharger and the Central Coast Water Board agree as follows: 1. Recitals: Each of the Recitals set forth above is true and is hereby specifically incorporated into the Settlement Agreement. 2. payment: The Discharger shall pay Central Coast Water Board staff costs of $4,500. The warrant shall be made payable to the State Water Resources Control Board (SWRCB) and delivered to SWRCB Accounting, Attn Enforcement, P.O. Box 100, Sacramento, California, 95812-0100. A copy of the warrant shall be delivered to Regional ional later Quality Control Board, Attn: Enforcement Unit, Matt Thompson, 895 Aerovista Place, Suite 101, San Luis Obispo, California, 93401. within 30 days after the Effective Date of this Settlement Agreement, as defined below. 3. Supplemental Environmental Project: In addition to paying the amount stated in Paragraph 2, the Discharger shall pay at least $60,500 to fund the following three Supplemental Environmental Projects, according to the payment schedule described below. The funds will be held in trust and disbursed to pay for the three Supplemental Environmental Projects, pursuant to the State Water Resources Control Board's Water Quality Enforcement Policy. The approved Supplemental Environmental Projects are: a. City Hall Parking Lot Bioswale and Drainage Filtration Project: This proposed project includes creating a triangular, landscaped shallow detention basin bioswale and retrofitting the existing drop inlet with a filtration element or in -line filter to improve the water quality from City Hall and Branch Agenda Item 8.f. Page 8 4 Street drainage, which discharges into Arroyo Grande Creek between Mason Street and Short Street. The project will be completed by June 30, 2008. Total project cost is $56,000. b. Design of Tally Ho /Corbett Canyon Creek Head cut Project: This project involves stabilizing a deep headcut on Tally Ho /Corbett Canyon Creek within the City of Arroyo Grande for channel restoration /flood prevention between the eastern City limit and Arroyo Grande Creek. Swanson Hydrology will conduct the design phase, including a topographic survey, preliminary design and cost estimates, and a detailed scope of work. The project will be completed by November ber 0, 2007. Total project cost is $13O0O. c. Design of Tally H /Corbett Canyon Creek Confluence Restoration /sedimentation Reduction Project: This project includes restoration and sedimentation reduction to detain peak flows and fine sediment at the confluence of Tally Ho /Corbett Canyon and Carpenter Canyon Creeks. The project objective will alleviate flooding on Tally Ho /Corbett Canyon Creek and reduce stress on lower Arroyo Grande Creek. Swanson Hydrology will produce a partial topographic survey and prepare a memorandum outlining the opportunities, constraints and site concepts, along with a scope of work detailing permitting and design costs. The project will be completed by November 30, 2007. Total project cost is $8,000. 4. Project Schedule: The Discharger shall submit written proof of payment to the Regional ional Water Quality Control Board, Attn: Enforcement knit, Matt Thompson, 895 Aerovista Place, Suite 101, San Luis Obispo, California, 93401, according to the following schedule: Agenda Item 8.f. Page 9 SEP Payment Amount Due Date for Proof of Payment City Hall Parking Lot Bioswale and [rainae Filtration $44000 $11,500 60 days from the Effective Date Design of Tally Ho /Corbett canyon ere �Ieadcut Design of Tally Ho /Corbett Canyon Creek Confluence Restoration/Sedimentation Reduction $5, 5 If proof of payment is not submitted by these due dates, the suspended liability for that particular Supplemental Environmental Project shall be immediately due and payable to the State Water Resources Control Board. 5. Reporting: The discharger shall submit written certification of completion of each of these projects and a project completion report no later than 30 days after the project completion dates specified in Paragraph 3. The project completion report shall include a detailed discussion of performance measures relevant to each project e.g., discussion of how the detention basinbioswale will improve water quality) and a post project accounting of expenditures related to each project. If the project completion report is not submitted within 30 days after the project completion dates specified in Paragraph 3, or if the project is not completed to the Executive Officer's satisfaction, the amount of suspended liability for that project shall be immediately due and payable to State Water Resources Control Board. If the final total cost of a project is less than the amount specified in Paragraph 4 for that project, the Discharger shall remit the difference to State Water Resources Control Board no later than 30 days after completion of the project. Alternatively, upon request of the Discharger, the Executive Officer or Central Coast Water Board may allow the difference to be directed to one or both of the other Supplemental Environmental Projects described in Paragraph 3. Agenda Item 8.f. Page 10 V 6. Publicity: Whenever the Discharger or its agents or subcontractors publicize an element of the Supplemental Environmental Project, they shall state in a prominent manner that the project is being undertaken as part of the settlement of an enforcement action against the Discharger. 7. Substitution of SEES: With the Executive Officer's agreement, the Discharger may substitute one or more different supplemental environmental projects. The substitution shall not become final until the Parties execute a modification of this Settlement Agreement. 8. No Third Party F icjht Nothing in this Settlement Agreement or the Stipulated Order shall be deemed to create any 'rights in favor of, or to inure to the benefit of, any third party or parties, or to waive or release any defense or limitation against third party claims. 9. Extension of Deadlines: The Executive Officer may extend any of the due dates in this Settlement Agreement. Such extensions must be in writing. 10. Issuance of stipulated Order. If the Executive Officer determines that the Discharger is in violation of any requirement of this Settlement Agreement, the Executive Officer shall notify the Discharger in writing of the violation. If the Discharger does not correct the violation within 30 days, the Executive Officer may recommend to the Central Coast Water. Board at the next available board meeting that the Board issue the Stipulated Order attached as Exhibit A ("Stipulated Order"). The Central Coast Water Board may issue the Stipulated Order after holding any required hearing. If the Discharger disagrees with the Executive Officer's determination of violation of this Settlement Agreement, the Discharger and the Executive Officer shall try to resolve the dispute informally by holding at least one meeting or telephone conference; however, any informal rmal dispute resolution process does not require the Executive Officer to delay placing the Stipulated Order on the Agenda Item 8.f. Page 11 7 Board's agenda for issuance. If the Stipulated Order is issued, the Discharger shall receive credit for all payments already made and all milestones properly completed according to project specifications, as determined by the Central Coast Water Board. The Stipulated Order shall be based on the Complaint. The Executive Officer agrees not to recommend that the Central Coast Water Board impose administrative civil liability in excess of the combined amounts in Paragraphs 2 and 3 (reduced by any amounts already paid to the State Water Resources Control Board or expended for milestones already accepted by the Executive Officer). 11. Dis harger's Defenses to Enforcement and e r rat_ of Rights: The Discharger hereby waives all defenses to the Complaint or to issuance of the Stipulated Order, including defenses based on the passage of time e.g., !aches, the statute of limitations or the 90-day hearing requirement in Water Code Section 13323(b)), except as otherwise provided in this Settlement Agreement. The Discharger waives any right the Discharger may have to a hearing on the Stipulated Order, except that the Discharger may request a hearing regarding any determination of past compliance a with this Settlement Agreement. In any action to enforce this Settlement Agreement or to enforce or issue the Stipulated Order, the Discharger reserves its right to challenge a determination by the Executive Officer, the central Coast Water Board, or the State Water Resources Control Board that the Discharger has not satisfactorily performed any requirement of the Stipulated Order or this Settlement Agreement. 12. Board Rejection of Sti ul ted Order. If the Central Coast Water Board rejects the Stipulated Order, before issuing any order imposing administrative civil liability in excess of $65,000, the Central Coast Water Board shall provide the Discharger the opportunity to submit evidence and testimony in defense of the Complaint. Once the Central Coast Water Board rejects the Stipulated Order, the Dischargers waivers Agenda Item 8.f. Page 12 8 (other than the waiver of defenses based on the passage of time) in Paragraph 11 are void and the Discharger may assert any available defense to the Complaint (other than defenses based on the passage of time). The Discharger shall receive credit for all amounts paid, and all amounts expended for work on the Supplemental Environmental Projects that the Central Coast Water Board determines to be in compliance with this Settlement Agreement. However, if the Central Coast Water Board, the State Water Resources Control Board or a court imposes administrative civil liability in an amount less than $65,000, the Discharger shall not be entitled to any refund of amounts already paid or expended. 13. Public_ Notes, The Water Board shall provide thirty days' public notice of this Settlement Agreement. 14. Effective Date: The Effective Date of this Settlement Agreement shall be the later of these two dates: (1) the last date on which any Party signs it, or (ii) the expiration of any public notice period for the Settlement Agreement. 15. Water Boar's_eservation of Rights: This Agreement relates only to administrative civil liability for violations that were or could have been alleged in the Complaint. The Central Coast Water Board and its Executive Officer reserve all rights to take additional enforcement actions, including without limitation the issuance of administrative civil liability complaints or orders for violations that occur after the date on which the Executive Officer signed the Complaint. 1. Party Authorizations: Each Party represents and warrants to the other Party that the Party has taken, or has agreed to take, all action on its part necessary for the authorization, execution and delivery of the Settlement Agreement. 17. Successors: This Agreement shall be binding upon and for the benefit of the Parties released herein, as well as their respective successors, devisees, trustees, receivers, executors, representatives and assigns, and each of them. Agenda Item 8.f. Page 13 For City of Arroyo Grande: Steven Adams City Manager P.O. Box 550 214 East Branch Street Arroyo Grande, CA 93421 9 18. Notice: If any Party to this Agreement is required to, or elects to, give written notice, the Party shall do so in the manner set forth in this paragraph. Any written notice shall be sent by both facsimile transmission and first -class mail to each of the following representatives of the Parties. Notice shall be deemed given on the date received by facsimile transmission, if such notice is given by facsimile transmission to all recipients between 8 :00 a.m. and 5 :00 p.m. on a non-holiday weekday. If notice is given by facsimile transmission after 5 :00 p.m. on a weekday, weekend day or holiday, notice shall be deemed received on the next succeeding non- holiday weekday. The persons who are authorized to receive notice are as follows. For the Central Coast Regional Water Quality Control Board: Roger W. Briggs Executive Officer Central Coast Regional Water Quality Control Board 895 Aerovista Place, Suite 101 San Luis Obispo, California 93401 Facsimile: (805) 543-0397 With a copy to: Frances McChesney Senior staff Counsel State Water Resources Control Board P.O. Box 100 Sacramento, CA 95812 Facsimile: (916) 341 -8199 Agenda Item 8.f. Page 14 by their duly authorized representatives. 10 19. Governing Law: This Settlement Agreement shall be governed by, and construed and interpreted in accordance with, the laws of the State of California. 20. Counterparts: The Parties may execute and deliver this Settlement Agreement in any number of counterparts or copies, and each counterpart shall be deemed an original and taken together shall be considered to be the entire Settlement Agreement. 21. Entire Agreement: This Settlement Agreement constitutes the entire agreement of the Parties with respect to the matters stated herein, and may not be modified, amended or waived except in a writing signed by all Parties. Any modification or amendment shall take effect on the effective date stated, or if not stated, on the latest date than any Party signs it. IN WITNESS WHEREOF, the Parties hereto have executed this Settlement Agreement DISCHARGER By: Steven Adams City Manager Date Signed: Agenda Item 8.f. Page 15 CENTRAL AL COAST REGIONAL I AL WATEF UALITI CONTROL BOARD By: 11 Roger W. Briggs Executive Off i er Date Signed: S:1NP E 1NPDES FacilitieslSan Luis Obispo o‘South SLO Colcollection systemsWA royc Grande ACL 2007- 0065 \Settlement AgreementlDraftSettlementAgreementdoc Agenda Item 8.f. Page 16 DATE: FEBRUARY Y 2, 2008 RECOMMENDATION: It is recommended the City Council: MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER BY: EVAN LARSON, ASSISTANT ENGINEER SUBJECT: CONSIDERATION TO APPROVE E CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE EAST BRANCH STREET SEWER LINING PROJECT, PW 2008 -01 1. approve the construction plans and specifications for the East Branch Street Sewer Lining Project, PW 2008 -01; 2. find that the East Branch Sewer Lining Project is categorically exempt from CEQA pursuant to Section 15301(b); and 3. direct the City Clerk to file a Notice of Exemption. FINANCIAL IMPACT: The FY 2007/08 Capital Improvement Program includes $120,000 in Sewer Funds for the total project cost of the East Branch Street Sewer Lining Project. The Engineer's Estimate for construction is $102,000. BACKGROUND: During the conceptual design of the East Branch Street cape Project, the existing sewer main was videotaped to determine the exact location of service laterals and the conditions of the pipe. The videotape revealed several structural defects including cracks in the pipe in many areas. The East Branch Street Sewer Lining Project was developed to address the structural defects and to provide better operation of the pipelines between Tally Ho Creek and Bridge Street. Staff evaluated a number of alternatives and selected the "slip lining' technique for rehabilitation of approximately 1 ,528 feet of 6-inch sewer pipe and 670 feet of 8 -inch of sewer pipe. Agenda Item 8.g. Page 1 CITY COUNCIL CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE EAST BRANCH STREET SEWER LINING PROJECT, PW 2008-01 FEBRUARY UARY '12, 2008 PAGE 2 ANALYSIS OF ISSUES: There are a number of methods available to correct structural deficiencies in pipelines. The existing sewer lines are routed beneath the sidewalk on East Branch Street adjacent to the Village business corridor. The traditional, and most expensive, method is to excavate the existing sewer main and replace it with a new pipe. This creates impacts to the public, including rerouting traffic and closing the sidewalks on both sides of the street for the duration of the project. Other methods include "slip lining in which a lining is placed within the existing pipe. The lining consists of a resin impregnated flexible tube, which is then inflated to expand to the contours of the existing main to form a tight seal. Since this method can be performed above ground by inserting the tube through the sewer manholes, it creates minimal impacts to the public, can be performed much cheaper, and does not compromise the structural integrity of the roadway or the sidewalk. The contract time is estimated at 20 calendar days. Work is expected to begin in late March 2008 and finish by early April 2008. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendations; Do not approve staff's recommendations; Recommend work be performed during normal business hours; Provide direction to staff. ADVANTAGES: The project will correct structural deficiencies and improve the flow in the existing sewer line at a more economical cost than full excavation and replacement. Street and sidewalk closures will be minimized and the project will be completed prior to the anticipated East Branch Street ape project. The project is scheduled to be performed at night (7:00 PM to 7:30 AM), which will minimize potential impacts to the businesses and public in the work zone. Addressing the deficient pipe now will minimize further deterioration of the system. DISADVANTAGES: The project will be performed at night, which may impact businesses open after 7:00 PM. ENVIRONMENTAL REVIEW: Staff has determined that the project is categorically exempt from CE QA pursuant to Section 15301(b). Agenda Item 8.g. Page 2 CITY COUNCIL CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE EAST BRANCH STREET SEWER LINING PROJECT, PIN 2008-01 FEBRUARY 12, 2008 PAGE PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted on Thursday, February 7, 2008. The agenda and staff report were posted on the City's website on Friday, February 8, 2008. No public comments were received as of the time of preparation of this report. Attachment: 1. Notice of Exemption s I uhEic Works\Engitteeringl('apital Projects12008\PW 2008 01 (5839) East Branch Sevier Lining.Couticil\StatTRepoits\C ouncil Menlo Accept Plans and Specs doc Agenda Item 8.g. Page 3 Notice of Exemption To: Project Title: East Branch Street Sewer Lining, Project 1o W 2008 Project Location Specific: East Branch St. Project Location City: Arroyo Gran e Project Location County: San Luis Obispo Description of Project: Install a liner in existing sewer lines Name of Public Agency Approving Project: City of Arroyo Grar Pub /ic Works Department Name of Person or Agency Carrying Out Project: Evan Larson (City of Arroyo Grande) Exempt Status: (check one) El Ministerial (Section 12080(b)(1); 1 5268); Declared Emergency (Sec. 21080(b)(3); 15269(a)); Emergency Project (Sec. 21080(b)(4); 152 9 b c Et Categorical Exemption. State type and section number: Section 15301 b) Statutory Exemptions. State code number: Reasons Why Project is Exempt: The project provides r re airs to an existing public utility s r ice. without in reasin capacity or_expandins the existing use. Lead Agency Contact Person: Evan Larson. Area Code/Telephone /Extension: (805) 473 -5447 If filed by Applicant: 1. Attach a certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: 0 Signed by Lead Agency Date received for filing at OP R: Signed by Applicant County Clerk County of San Luis Obispo County Government Center San Luis Obispo, CA 93408 From: (Public Agency) City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93421 Date: Title: Public Works Director Agenda Item 8.g. Page 4 MEMORANDUM M TO: CITY COUNCIL/REDEVELOPMENT AGENCY BOARD OF DIRECTORS FROM: STEVEN ADAMS, CITY MANAGE /EXECUTIVE DIRECTOR9' SUBJECT: CONSIDERATION F SAN LUIS OBISPO COUNTY ECONOMIC VITALITY CORPORATION TOURISM ANALYSIS DATE: FEBRUARY 12, 2008 RECOMMENDATION: It is recommended the Council /Board of Directors: 1) approve participation in the San Luis Obispo County Economic Vitality Corporation (E VC) Tourism Analysis; and 2) appropriate $5,500 in the Redevelopment Agency Fund for cost of the study. FINANCIAL IMPACT: The total cost to participate in the study is $8,500, which includes $6,000 for the local analysis and tourism action plan and a minimum of $2,500 to support the countywide analysis. The impact of the recommendation will be a cost to the Redevelopment Agency Fund Balance not to exceed $5,500. staff is recommending the remainder be funded by the Village Improvement Association (VIA) and hotel owners /developers. Initial response from the VIA has been positive, but contacts with hotel owners /developers have been unsuccessful. BACKGROUND: The EVC is sponsoring a countywide Tourism Analysis. The countywide project will review the competitive position of San Luis Obispo County (SLOG) within the tourism industry in an effort to understand the strengths, weaknesses, opportunities and threats as compared with its competitive set. The strategic analysis is to be included in an overall countywide economic development strategic plan. Currently, the following cities have committed to participating and to provide the contribution amounts listed: Atascadero $2,500 Pismo Beach $2,500 San Luis Obispo $5,000 Paso Robles $2,500 County of San Luis Obispo $4,300 Agenda Item 8.h. Page 1 CITY COUNCIL CONSIDERATION OF EVC TOURISM ANALYSIS FEBRUARY 12, 2008 PAGE 2 Those cities that contribute to the countywide study are eligible to contract for development of a localized tourism study and action plan. since it utilizes information and data collected through the countywide study, it can be provided at a significantly lower cost that if developed independently. A copy of the project overview for both the countywide and local analysis is attached. ISSUES: Tourism has been identified as a key goal in the City's Economic Development Element and Strategic Plan. Substantial progress has been made in the development of new hotel rooms, restaurants and other related businesses. It is also part of a coordinated effort with the VIA, Arroyo Grande Chamber of Commerce a and South County Historical Society. Based on initial conversations, the VIA has expressed a significant interest in the analysis. Since the City's revenue from tourism is both relatively small in comparison to neighboring jurisdictions and in the developmental stage, resources available to dedicate to tourism attraction and marketing are minimal. As a result, it is important to target limited resources as strategically as possible. To do so requires adequate analysis and an effective action plan. Given the limited nature of existing hotels and tourism revenue in Arroyo Grande compared to the majority of other communities in San Luis Obispo County, staff felt the level of analysis and planning to address tourism would be less than that required for other jurisdictions participating. After reviewing these concerns with the EVC consultant, they agreed and have provided a reduced rate for Arroyo Grande to contract for the local analysis and action plan. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve tourism analysis and funding; Approve participation in the countywide analysis for $2,500, but not the local study and action plan; Do not approve participation in the tourism analysis; or Provide direction to staff. ADVANTAGES: TALES: Participation in the analysis would support the countywide effort to assess and further develop this industry, which is important to the local economy. It will provide information that will be utilized by the Visitors and Conference Bureau CB for their expanded marketing effort if the Business Improvement District (BID) is approved. Most importantly, it will provide a detailed analysis and strategic marketing plan at a reasonable cost that can be used as a basis for coordinated efforts with the VIA and other economic development efforts. Agenda Item 8.h. Page 2 CITY COUNCIL CONSIDERATION OF EVC TOURISM ANALYSIS FEBRUARY 12, 2008 PAGE 3 DISADVANTAGES: Revenue devoted to this expenditure could be used for other economic development projects and programs. In addition, since Arroyo Grande has very limited revenues available for tourism marketing, staff has some concerns that benefit of the analysis may be reduced if there is not revenue available to fund recommendations of the action plan. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 7, 2008 and on the City's website on Friday, February 8, 2008. No comments were received. Attachments: 1. EVC Tourism Analysis Proposal by Dean Runyan Associates Agenda Item 8.h. Page 3 ATTACHMENT A'HM1T 1 San Luis Obispo County Economic Vitality Eorporatian- Arroyn Grande Tourism Analysis Supplemental SErvices for Communities within San Luis Dbisp County L S T R A T E G I C M A R K E T I N G G R O U P P.O. Box 13109 South Lake Tahoe, California 96158 (530) 541.2462 FAX (530) 5414720 www.sn,gonllne.net Agenda Item 8.h. Page 4 City of Arroyo Grande Supplemental Services Project overview The following proposal for has been developed as an incremental services for the City of Arroyo Grande "Arroyo Grande"). The services offered are designed to leverage the previously submitted "Tourism Industry Study of San Luis Obispo County" for the Economic Vitality Corporation of San Luis Obispo County. The county -wide project will review the competitive position of San Luis Obispo County (SLOG) within the tourism industry in an effort to understand the strengths, weaknesses, opportunities and threats as compared with its competitive set. The strategic analysis is to be included in an overall county -wide economic development strategic plan. For a detailed view of this project wee the appendix section of this proposal. With regard to Arroyo Grande, the county wide study provides a unique opportunity to leverage the county- wide project and develop an action plan designed to maximize tourism for the community. The proposed services are designed to provide Arroyo Grande with information and recommendations designed to strengthen the tourism industry within its region by taking advantage of the work to be done in the countywide study. To that end we are proposing the following Tourism Action Plan for your consideration. Tourism Action Plan The Tourism Action plan includes the following elements: 1. Situation Analysis Overview of current County tourism trends Overview of Arroyo Grande infrastructure plans and vision Arroyo Grande strengths, weaknesses opportunities and threats as they relate to tourism 11. Strategy Development Develop a short and long term strategy that is designed to improve current tourism marketing efforts and to take advantage of Arroyo Grande longer term developments, existing assets and overall direction of county tourism. 111. Action Plan/ Recommendations SMG will provide a detailed action plan and recommendation necessary to implement the above strategy. Agenda Item 8.h. Page 5 City of Arroyo Grande Supplemental Services Project Methodology The following is a proposed project methodology designed to develop the Arroyo Grande Tourism Action Plan. Phase 1: Information Collection L Review pertinent secondary information for Arroyo Grande IL Site inspection of Arroyo Grande Interviews with Arroyo Grande persona/ Phase 2: Information Analysis L Review above collected information H. Develop Arroyo Grande SW TAnalysis /IL Develop Arroyo Grande short and long term Tourism Strategy Phase 3: Action Plan Development/ Recommendations L Develop specific Action Plan elements ad recommendations to implement the long and short term Arroyo Grande Tourism Strategy Agenda Item 8.h. Page 6 City of Arroyo Grande Supplemental Services Pro eat Fees The cost to provide these services is $6,000. and contingent on financially participating in the county -wide tourism plan. (see Mike Manchak for details) Our standard payment program to be mutually agreed upon by both the Strategic Marketing Group and the individual community is one-half payment upon agreement, one -half payment and one -half payment upon submission of the final report. Ps+'G i a �a Guaranlee This project comes with the Strategic Marketing Group guarantee for your total satisfaction. Agenda Item 8.h. Page 7 11 City of Arroyo Grande endix iatcs Supplemental Services Agenda Item 8.h. Page 8 City of Arroyo Grande Supplemental Services Appendix 1- overview of the County Wide Study I. Historical Review and Analysis of the County's Tourism Industry Review tourism economic impact trends including business receipts, employment and wages Review current tourism promotion structures 1 Review funding levels and marketing activities ll. Economic Impact of Tourism This section will begin with a detailed description of travel generated sales, employment, earrings and tax receipts, based in part on Dean Runyan Associate's data and methodology, updated with the most recent data available for 2007. Breakouts will be provided by type of visitor and by visitor industry business category. An IMPLAN model will be used to described secondary (indirect and induced) earrings and employment generated by travel and tourism, illustrating the nature and magnitude of secondary impacts on the County economy. In particular we expect this analysis to highlight businesses such as professional services, real estate, construction and agriculture. This model will also be used to project beneficial economic impacts of recommended growth in the travel and leisure industry in the County, in particular the potential for additional sales, employment, earnings and tax receipts. Multiple growth scenarios can be analyzed, if desired. 111. SWOT Analysis In an effort to provide a comprehensive SWOT analysis SMG is proposing the following steps. A. Tourism Product Analysis This will include an analysis of county hotels, attractions and tourism assets. B. Consumer information SMG will conduct online panel research of frequent California travelers in an effort to understand the following: 1 Perception of BLOC strengths and weaknesses. Comparisons on perception vs. performance of county tourism elements. Comparative analysis of tourism experience SLOG vs. competitors. 1 Visitor characteristicslunder erved tourist segments Agenda Item 8.h. Page 9 City of Arroyo Grande Supplemental Services c. Tourism Trend Analysis SMG will provide a complete review of current and pertinent tourism trends that would relate to the SWOT analysis and identify areas of opportunity or competitive advantage. 1 Current and projected tourism trends 1 Current and projected social and cultural trends that impact tourism 1 Market potential as it relates to the SLOG SWOT analysis and potential market response Iv. Best Practices A. Assessment and use of Transient occupancy Tax (TOT) This will include a general review and assessment and use of TOT for sales and promotions efforts for San Luis Obispo County including the county and sub -city promotional efforts as compared with the competitive set. The analysis will include the following: 1 Current Total collections and allocations 1 Tourism promotional budgets for individual communities and aggregated. 1 Review of current county and sub -city promotional efforts and their mutual support 1 Overall impact of current approach 1 Comparatives with competitive set promotional efforts IV. Regional Convention Center Determine the market for a Regional Convention Center (supply and demand level analysis) O Scope and nature of a facility if further study is recommended. O Determine potential target convention and conference market for such a facility O Potential financing for a facility 111. Review of BIDS Review of BID case studies on tourism development in comparable destinations. 1 Review type of BID 1 Review organizational structure 1 BID funds use Tourism Impact Agenda Item 8.h. Page 10 City of Arroyo Grande Supplemental Services III. Benchmark Comparisons 1. Develop a San Luis Obispo County Fair Share Analysts In order to understand San Luis Obispo County's current business levels and potential business revels related to tourism, a quantitative analysis of their fair share business level is required. A fair share analysis for San Luis Obispo County will compare its performance related to its capacity and compare those findings to its competitive set. It wilt include the following tasks: 1 Review San Luis Obispo County room supply, hotel occupancy, ADR, Rev Par Review comp set room supply, hotel occupancy, ADR, Rev Par 1 Develop Fair Share Analysis 2. Competitive Tourism Asset Analysts This analysis compares San Luis Obispo County's demand generators (natural resources, attractions, events, etc.), to its destination comp set. For example, San Luis Obispo County could be compared to its competitors using the following matrix. Analysis steps would include the following: Review assess San Luis Obispo County attractions and tourist events. 1 Review assess San Luis Obispo County accommodations and retail facilities, Review and assess comp set attractions, tourist events, accommodations and retail facilities. Develop comparative between San Luis Obispo County and Comp Set Determine how San Luis Obispo County ranks on pre determined criteria for each comparative area. Rankings could include the following: Dominant Competitive Below Competitive levels 3. Comparison of T. 0.T rates and amounts Agenda Item 8.h. Page 11 San Luis Obispo Competitor 1 Competitor ,Count Natural Resources Demand Generators Water Based Recreation —Land Based Recreation Natural Sites Manmade Resources Demand Generators Htoncai Resource Opportunities Cultural Resource Opportunities Accommodation Special Events City of Arroyo Grande Supplemental Services III. Benchmark Comparisons 1. Develop a San Luis Obispo County Fair Share Analysts In order to understand San Luis Obispo County's current business levels and potential business revels related to tourism, a quantitative analysis of their fair share business level is required. A fair share analysis for San Luis Obispo County will compare its performance related to its capacity and compare those findings to its competitive set. It wilt include the following tasks: 1 Review San Luis Obispo County room supply, hotel occupancy, ADR, Rev Par Review comp set room supply, hotel occupancy, ADR, Rev Par 1 Develop Fair Share Analysis 2. Competitive Tourism Asset Analysts This analysis compares San Luis Obispo County's demand generators (natural resources, attractions, events, etc.), to its destination comp set. For example, San Luis Obispo County could be compared to its competitors using the following matrix. Analysis steps would include the following: Review assess San Luis Obispo County attractions and tourist events. 1 Review assess San Luis Obispo County accommodations and retail facilities, Review and assess comp set attractions, tourist events, accommodations and retail facilities. Develop comparative between San Luis Obispo County and Comp Set Determine how San Luis Obispo County ranks on pre determined criteria for each comparative area. Rankings could include the following: Dominant Competitive Below Competitive levels 3. Comparison of T. 0.T rates and amounts Agenda Item 8.h. Page 11 Cf#y of Arroyo Grande Supplemental Services I Compare comp set T.O.T rates and funds as well as percent that goes to budget 111. Recommendations Based on the collected information SMG is prepared to make strategic recommendations in the following areas: I Economic Impact of Tourism 1 Tourism Product Analysis SLO County Consumer Segments 1 Tourism Trend Analysis 1 Assessment and use of Transient occupancy Tax (TOT) Regional Convention Center 1 Review of BIDS Benchmark Comparisons Agenda Item 8.h. Page 12 To: CITY COUNCIL MEMORANDUM FROM: DOUG PERRIN, DIRECTOR OF PARKS, RECREATION EATIOI AND FACILITIES SUBJECT: FEE WAIVER REQUEST FROM ARROYO GRANDE VALLEY BABE RUTH BASEBALL DATE: FEBRUARY 12, 2008 RECOMMENDATION: DATI N: The Parks and Recreation Commission recommends the City council approve an additional $250 waiver of fees for Arroyo Grande Valley Babe Ruth Baseball (AGVBRB). FINANCIAL IMPACT: The Parks and Recreation Commission previously approved a $500 waiver. City Council approval of an additional $250 would reduce revenue for Park User Fees 010- 000 -4354) a total of $750. BACKGROUND: Over a period of years the playing condition of Porter baseball field at the Soto Sports Complex had deteriorated. Large berms had developed around the perimeter of the infield, and infield turf areas became uneven. In January and February 2007 AGVBRB, its supporters, and numerous volunteers performed major renovations to improve the condition, safety, and appearance of the field. The renovations included removing existing infield turf and infield dirt, and professional leveling and installation of infield sod and infield dirt. The value of the work performed was estimated at $30,000. The actual cost for materials and sod installation was over $1 0,000 (Attachment 1). AGVBRB spent $2,600, and the San Luis Blues baseball program and the 5- Cities Community Service Foundation donated an additional $7,400. The Parks, Recreation and Facilities Department invoiced AGVBRB $4,446 for rent, field preparations and use of lights (Attachment 2). AGVBRB submitted a City of Arroyo Grande Fee Waiver or Reduction Criteria Form (Attachment 3) and a letter (Attachment 4) and is requesting the City waive $2,621. However, the maximum any individual group can receive in waivers or reductions is annually. Agenda Item 8.i. Page 1 CITY COUNCIL FEE WAIVER REQUEST FROM ARROYO GRANDE VALLEY BABE RUTH BASEBALL FEBRUARY 12, 2008 PAGE 2 The Parks and Recreation Commission is authorized to waive or reduce up to $500 for qualified organizations. Requests above $500 must be approved by the City Council. At its December 12, 2007 meeting the Parks and Recreation Commission approved a $500 waiver of AGVBRB fees and recommended the City Council consider an additional $250 waiver. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve the Parks and Recreation Commission's recommendation and waive $250 of fees for AGVBRB; Do not approve the Parks and Recreation Commission's recommendation and deny the AGVBRB fee waiver request; Modify staffs recommendation and determine a lesser amount be waived; or Provide direction to staff. ANALYSIS OF ISSUES: It has been standard practice of the Parks and Recreation Commission when deemed appropriate to waive fees for local, Arroyo Grande based, non profit groups. In order for a waiver request to be considered, the requesting organization must submit a City of Arroyo Grande Fee Waiver or Reduction criteria Form, along with a letter of request. Groups meeting five or more of the criteria qualify for a full waiver, up to a maximum of The Parks and Recreation Commission may waive fees up to Anything above that amount must be considered by the City Council. As stated as a determination on the City of Arroyo Grande Fee Waiver or Reduction Criteria Form, "Field rental fees (excluding tournaments, lighting and field preps) shall be waived for all youth sports activities scoring five or more on a fully completed Fee Waiver or Reduction Criteria Form." Historically the City has charged youth sports groups only for tournaments, lights and field preps. Waivers or reductions of those fees require an additional request. The City encourages youth sports organizations to contribute either via donations or volunteerism to help with upgrades and renovations to the Soto Sports Complex. Waivers and reductions of fees help enable such groups to contribute. Although an approved reduction of fees would result in an additional $250 loss of park user fees, the City received an estimated $30,000 of improvements through the volunteer efforts and contributions of AGVBRB. Agenda Item 8.i. Page 2 CITY COUNCIL FEE WAIVER REQUEST FROM ARROYO GRANDE VALLEY BABE RUTH BASEBALL FEBRUARY 12, 2008 PAGE 3 ADVANTAGES: Approval of staffs recommendation would help encourage AGVBRB and other youth sports groups to continue contributing to upgrades and renovations at the Soto Sports Complex. DISADVANTAGES: Approval of staffs recommendation would reduce revenues for park user fees by $250. Denial of the request might discourage youth sports groups from contributing to upgrades and renovation at the Soto Sports Complex. ENVIRONMENTAL REVIEW: IEW: No environmental review is required. PUBLIC NOTIFICATION AND COMMENTS: Notification has been sent to Arroyo Grande Valley Babe Ruth Baseball. Attachments: 1. Transaction Detail from Arroyo Grande Valley Babe Ruth Baseball 2. Invoice from the City of Arroyo Grande 3. City of Arroyo Grande Fee Waiver or Reduction Criteria Form 4. Letter from Arroyo Grande Valley Babe Ruth Baseball Agenda Item 8.i. Page 3 o a Ix 2 sl o 2 E CO >iS ›.co g- a Ls) 0 c c 0 if; c o ti .1.11 i 0 2 a 2 co a in cg 0 a a t E z 2 E z 03 CAF Csi al CO CI 1 0 t[} c O7 co O ai co o t O i C! C Ca 1 t ti C, D 0 O 0, I. a cgi N I .0 1 co UJ c 8 6! toocco 0 LL a. 0o [t. fr LJ F m ob Wl1U L CO W I w 11.1 CereZ fa CO 10 Q 01 PI co 0 0 CD (0 ATTACHMENT 1 Agenda Item 8.i. Page 4 Oct.12,07 Parks and Recreation& Facilities Department P.O. Box 550 Arroyo Grande, CA 93421 805.473.5482/473-5474 Fax 805A73 -5497 Aften: To: Arroyo Grande Babe Ruth C/O Lisa Witten P.O. Box 2022 Pismo Beach, CA 93449 Please return top portion of this statement with Thank you Use of Soto Sports Complex Porter Field Lights Summer 2007 Season March 2007 April 2007 515.00 May 2007 740.00 July 2007 (Tournaments) Remit To: City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93421 Attn: Nadine Elliott your payment 4,4 6.00 Amount due Terms; Payment is due by October 31, 2007. Make check payable to "City of Arroyo Grande" and mail to the above address. If you have any questions concerning this invoice, please call Nadine at (805) 473-5482. Thank You! ATTACHMENT 2 M INVOICE NO: 045-SP-1007 DATE: October 12, 2007 Amount Enclosed 1051.00 1825.00 TOTALDUJ$4,446.00 Agenda Item 8.i. Page 5 ATTACHMENT 3 CITY OF ARROYO GRANDE Ai&Io 4RiW FEE WAIVER OR REDUCTION CRJT JA FORM "tide Address: po 3 .2 22 FMenozEtfa hone 721-3.200 Type of Fee Requested to Be Waived: ziku, 1,16E Total Fee Amt. To Be Considered: 26700 WAIVER OF FEES: (Maximum $750 per calendar year) All groups /organizations /sponsors requesting a waver of fees must submit a completed Fee Waiver or Reduction (d) verification Criteria Form with a Ietter stating: (a) the facility requested, event, (c) which fees should be waived, and of information requested on the criteria form e.g,, organization donates 50% of its budget-supporting programs in e Five Cities area). Please include all additional information on a separate sheet of pap along with. your letter of request. All and letters should be submitted as follows: oasts for Fees Totaltn less: For rye nests for Fees Totaling $501 or More: Parks and Recreation Commission Arroyo Grande City Council co Parks and Recreation Office Attention: Administrative Services Director Post Office Box 550 Post Office Box 550 1221 Ash Street 214 East Branch Street Arroyo Grande, CA 93421 Arroyo Grande, CA 93421 Check below each item that applies to our gr up_or rc boil; :al Arroyo Grande-based non -prat group or drganization 77- on (provide ID, number.). "Local" is defined as 50% membership from the City of Arroyo Grande. Non-profit group /organization services youth only, ages 6 18; 6hd no specific program fees are charged youth oth r than registration fee). Number of youth served: Registration fee charged to youth: L DO 3. The group/organization donates 50% of its budget supporting programs /activities within the City of Arroyo Grande or e Five Cities area. Examples of programs /activities supported: A- 74. The facility /activity req ested and all proceeds will be used for a specific City of Arroyo Grande /Five Cities area public project, benefit, or cause, Example of specific service/project: 6601 1 c:Nforms\FeeWaiver.frrn (Revised: 9/22/99) v 5, The event ro osed is open to the public, and the requesting p p p orniat�on�sponsor is not riuost�o a donation or charging a fee for entry or to participants (vendors, speakers, etc.). 7 1 5, Group or organization providw a early done (equipment, monetary, services-in-kind) to t e City ofArr yo Grande. Specific donation: o hfl Date of donation: 7. Mid-week or shared schedulin of chit, The rup has reriuested a date durin the week (Monday Thursday), and another organization will be meeting at the same time. tp TOTAL NUMBER I' CRITERIA ITEMS WHICH APPLY. QUALIFICATIONS: Groups meeting criteria items 1 7 above score 1 point each. A score of 5 or more points qualifies a group for a waiver or reduction of fees. Groups scoring less than 5 points may be. eligible for a waiver of up to 50% of the fee(s). DETERMINATION: All requests for thy reduction or waiver of fees for uses that require a Public Safety and Welfare Permit or Police Department Auxiliary Police Services e.g., fees established by City Ordinance or Resolution) must be approved•by the City Council. Field rental fees (excluding tournaments, lighting, and field preps) shall be waived for all youth sport activities scoring five points or more on a fully completed Fee Waiver or Reduction Criteria Form. "Youth sport activities" shall be defined as any league team roster having members under the age of 18 with the exception that a maximum of three members may be 18 or older, at the time the is submitted to the Parks and Recreation Department. FOR FEES TOTALING $500 OR LESS FOR USE OF CITY FACILITY: Waiver or reduction of the fees can be approved by the Parks and Recreation Commission, All decisions made by the Parks and Recreation Commission can be appealed to the City Council. FOR FEES TOTALING $501 OR MORE FOR USE OF A CITY FACILITY: Waiver or reduction of fees must be approved by the City Council. TIDE MAXIMUM ANY INDIVIDUAL GROUP CAN RECEIVE E i WAI E a 13 $750 ANNUALLY _(Calendar. \Lear) This maximum may not be appealed. Agenda 8.i. Page 6 BABE RUTH BASEBALL November 2007 Arroyo Grande Parks and Recreation Attn: Doug Perrin P.O. Box 550 Arroyo Grande, CA 93421 Dear Mr* Pin, Arroyo Grande Valley Babe Ruth League financed the renovation of the field at Porter Field this year. 19,000 square feet of new sod was installed and the pitcher's mound was refurbished. Our league spent $10,000 on this renovation; however, we received $7,400 from the San Luis Blues and from the Cities Community Service Foundation so our net cash spent was $2,600. Field prep fees and charges for the use of lights for the period March 2007 through June 2007 amounted to $2,62. We are requesting that you waive these fees as a means to offset the field ovation expense incurred by our league. We are not requesting that the July fees of $1,825 be waived since these expenses were for the two tournaments we hosted that included teams from outside of Arroyo Grande. Arroyo Grande Valley Babe Ruth greatly appreciates the help you provided on the field renovation and v6.11 accept any financial help you can provide by waiving the field use fees for March 2007 through June 2007. 1 have included copies of invoices to substantiate e the $1 0,000 we speent. Sincerely, eukt:do Cindi Peterson Treasurer Arroyo Grande Valley Babe Ruth Enclosures ATTACHMENT Agenda Item 8.i. Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.i. Page 8 TO: CITY COUNCIL FROM: DOUG PERRIN, DIRECTOR OF PARKS, RECREATION AND FACILITIES 42", SUBJECT: CONSIDERATION ►TIOI OF ADOPTION OF A RESOLUTION AUTHORIZING APPLICATION FOR PROPOSITION 12 TREE PLANTING GRANT PROGRAM FUNDS DATE: FEBRUARY 12, 2008 MEMORANDUM RECOMMENDATION: Staff recommends the City Council adopt a Resolution approving the filing of an application for funding from the Urban Forestry Grant Program entitled, "Green Trees for the Golden State as provided through Proposition 12. FINANCIAL IMPACT: If fully funded, the City will receive $49,300 from the State to plant street trees in the Village area of Arroyo Grande. The approximate cost to purchase root barriers for 575 trees to be planted over a two -year period is $20,000. Sufficient funding has been allocated in the Bi- annual Budget for Parks Division Contractual Services (010-4420- 5303) In addition, the cost for replacing trees is unknown. However staff believes sufficient funds have been allocated in the Parks Department's Street Tree Replacement account (010-4420-5308). BACKGROUND: A proposal was submitted to the State of California Department of Forestry and Fire Protection for funds from the Proposition 12, Green Trees for the Golden State Tree Planting Grant. A total of $49,300 was requested, which would fund planting of 575 trees in the Village area. A portion of the funds would be used for planting trees in the East Branch Streetscape project as well as in the Village Green project. The remainder of the funds will be used for planting street trees elsewhere. The State of California requires the City Council adopt a Resolution approving the filing of an application for funds. In addition, the City Council must certify that the City has sufficient funds to operate and maintain the project, that the City has funds to begin the project and that the City will expend the grant funds prior to March 31, 2010. Lastly, the City Council must appoint an agent or department, in this case the City Manager, as agent of the City of Arroyo Grande, to conduct all negotiations and execute and submit all documents. Agenda Item 8.j. Page 1 CITY COUNCIL CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING APPLICATION FOR PROPOSITION 12 TREE PLANTING GRANT PROGRAM FUNDS FEBRUARY 12, 2008 PAGE 2 ANALYSIS OF ISSUES: If approved by the City Council, staff will submit an application to the State of California requesting $49,300 to plant trees in the village area of Arroyo Grande. The City would have to front the cost for planting and purchasing trees and tree stakes, then submit receipts to the State for reimbursement. Reimbursable costs include $37.50 for each tree, $16.50 per tree for stakes and $30 labor per tree. The grant will not cover the cost of root barriers. At a cost of approximately $35 per tree, root barriers for 575 trees, to be planted over a two -year period is approximately $20,000. Local sales tax tree trimming funds allocated in the Parks Division's Contractual Services account 4420-5303) 303 would be utilized for up front costs and for root barriers. The State will withhold 10° of the reimbursable costs until the grant is completed. Staff is working with representatives of the Arroyo Grande Tree Guild to plan implementation of the program. In addition to the East Branch Streetscape and Village Green projects, the grant will fund a new program to expand street trees. City staff, in conjunction with the Tree Guild, will develop a street tree plan for each street. The Tree Guild will then work with residents to solicit volunteer support and participation. Under the proposed program, the Tree Guild will coordinate plantings of the trees, which will be watered by the property owner and trimmed by the City. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation to adopt a Resolution approving filing of an application for Proposition 12 tree planting grant program funds; 2) certifying that sufficient funds are available to operate and maintain the project; 3) certifying funds are available to begin the project; certifying the grant will be spent by March 31, 2010; and appointing the City Manager as agent to conduct negotiations, and execute and submit documents; Do not approve staff's recommendations; or Provide direction to staff. ADVANTAGES: City Council adoption of the Resolution will allow staff to file an application for $49,300 of Proposition 12 tree planting grant program funds. The funding would be used to plant 575 trees in the Village area of Arroyo Grande. This will supplement funding for the East Branch Streetscape and Village Green projects, as well as fund a new Street Tree Enhancement Program. Agenda Item 8.j. Page 2 CITY COUNCIL CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING APPLICATION FOR PROPOSITION 12 TREE PLANTING GRANT PROGRAM FUNDS FEBRUARY 12, 2008 PAGE 3 DISADVANTAGES: If Proposition 12 funding is approved, the City will be obligated to spend approximately $20,000 for root barriers over a two -year period and to maintain the project trees for a minimum of three (3) years. ENVIRONMENTAL REVIEW: Environmental review is not necessary for adoption of the Resolution. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 7, 2008. The Agenda and report were posted on the City's website on Friday, February 8, 2008. No public comments were received. Agenda Item 8.j. Page 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE FILING OF AN APPLICATION FOR FUNDING FROM THE URBAN FORESTRY GRANT PROGRAM ENTITLED, "GREEN TREES FOR THE GOLDEN STATE AS PROVIDED THROUGH PROPOSITION 12 WHEREAS, the Governor of the State of California in cooperation with the California State Legislature has enacted Proposition 12, which provides funds to the State of California and its political subdivisions for urban forestry programs; and WHEREAS, the State Department of Forestry and Fire Protection has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by local agencies and non profit organizations under the program; and WHEREAS, said procedures established by the State Department of Forestry and Fire Protection require the applicant to certify by resolution the approval of an application before submission of said application to the State; and WHEREAS, the applicant will enter into an agreement with the State of California to carry out a tree planting project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande: 1. Approves the filing of an application for "Proposition 12" tree planting grant program funds; and 2. Certifies that said applicant has or will have sufficient funds to operate and maintain the project; and 3. Certifies that funds under the jurisdiction of City of Arroyo Grande are available to begin the project; and 4. Certifies that said applicant will expend all grant funds prior to March 31, 2010; and 5. Appoints City Manager as agent of the City of Arroyo Grande to conduct all negotiations, execute and subunit all documents including, but not limited to, applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Agenda Item 8.j. Page 4 RESOLUTION NO. PAGE on notion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2008. Agenda Item 8.j. Page 5 RESOLUTION LUTIO NO. PAGE 3 TONY FE FAA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item 8.j. Page 6 To: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER BY: VICTOR DE ENS, ASSOCIATE CIVIL ENGINEER DEVELOPMENT SUBJECT: CONSIDERATION ATION To APPROVE E FINAL TRACT MAP 2792; SUBDIVIDING 5.5 ACRES INTO THIRTY (30) RESIDENTIAL PARCELS, ONE (1) OPEN SPACE PARCEL, AND FOUR MEDICAL OFFICE PARCELS AND TO APPROVE E A SEWER EASEMENT AGREEMENT DATE: FEBRUARY 12, 2008 RECOMMENDATION: It is recommended the Council: 1. approve Final Tract Map 2792, subdividing 5.5 acres into thirty {30} residential parcels, one (1) open space parcel, and four (4) medical office parcels. 2. adopt a resolution of the City Council of the City of Arroyo Grande approving a sewer easement agreement with Gary Young and Brett Whitaker. FINANCIAL IMPACT: There is no financial impact. MEMORANDUM BACKGROUND: The proposed tract is located south of Cerro Vista Circle, north of Fair Oaks Avenue, east of Arroyo Grande Community Hospital and west of Arroyo Grande Creek. The map divides 5.5 acres into thirty (30) residential lots ranging from 1 ,224 to 3,993 square feet, one (1) open space parcel of 45,987 square feet, and four medical office parcels of 26,470 square feet. Currently, the City owns and operates a 12" PVC pipe through this site that conveys sanitary sewer from the homes north of the project south down Woodland Drive and to the South San Luis Obispo County Sanitation District trunk main just outside the City limits. Relocation of the portion of the main through the site is necessary to construct some of the homes on the eastern side of the project. The relocation of this sanitary sewer main will require that the City retain the existing easement until the new sanitary sewer main is constructed and operational. Attached is an agreement between the City and the property owner, Gary Young and Brett Whitaker, for Agenda Item 8.k. Page 1 CITY COUNCIL CONSIDERATION TO APPROVE FINAL TRACT MAP 2792; SUBDIVIDING 5.5 ACRES INTO THIRTY (30) RESIDENTIAL PARCELS, ONE (1) OPEN SPACE PARCEL, AND FOUR (4) MEDICAL OFFICE PARCELS AND TO APPROVE A SEWER EASEMENT AGREEMENT FEBRUARY 12, 2008 PAGE 2 the sanitary sewer relocation. The attached resolution approves and authorizes the Mayor to execute the agreement. The current zoning for this tract is Office Mixed Use (OMU). The Final Map is consistent with the Vesting Tentative Tract Map 05-003, approved by the City Council on September 26, 2006. ANALYSIS OF ISSUES: This tentative map was approved by the City Council on September 26, 200 6, and subject to conditions of approval. The conditions include requirements from the Planning Building, Police, Fire, Parks and Recreation, and Public Works Departments. The map includes a six-foot public utility easement and ten -foot street tree easement along the Fair Oaks Avenue and Woodland Drive frontage. The extension of Woodland Drive will be dedicated to the public. The interior streets of the development will be privately maintained. Lot 31 will also be dedicated to the City as open space. One of the conditions of this project was providing evidence of an option agreement with Catholic Healthcare West for the medical office portion of the overall project proposal. Staff has now received confirmation from both parties that the agreement has been executed. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve the final map and adopt the resolution approving the easement agreement, Do not approve the final map and do not adopt the resolution approving the easement agreement, Provide other direction to staff. ADVANTAGES: The property will be subdivided into one open space, four medical office, and thirty residential parcels. The open space will be adjacent to Arroyo Grande Creek and provide for public access to the existing trail and fitness park. This map also provides the potential for a grouping of medical services to the community. DISADVANTAGES: The City will be non compliant with state law as set forth in the Subdivision Map Act. ENVIRONMENTAL REVIEW: No environmental review is required for this ministerial item. Agenda Item 8.k. Page 2 RESOLUTION N. A RESOLUTION LUTION of THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING AN EASEMENT AGREEMENT T FOR SANITARY SEWER PURPOSES WITH GARY YOUNG AND BRETT 11 H ITAKE R FOR TRACT 2792 WHEREAS, Gary Young and Brett Whitaker received approval for Vesting Tentative Tract Map 2792 on September 26, 2006; and WHEREAS, the City owns, operates and maintains arniit ry sewer mains within the project limits; arnd WHEREAS, Gary Young and Brett Whitaker are required to relocate existing sanitary sewer improvements to facilitate construction of homes; and WHEREAS, the City anticipates that it will accept ownership of the relocated sanitary sewer main when all project improvements are fully constructed; and WHEREAS, the City anticipates that it will relinquish all interest in the existing sanitary sewer easement when such alternate improvements are fully constructed and accepted. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby approve the Sewer Easement Agreement attached hereto as Exhibit "A and authorizes the Mayor to execute the Agreement. On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2008. Agenda Item 8.k. Page 3 RESOLUTION I PAGE 2 TONY F E R RAA, MAYOR ATTEST: KELLY WETMORE, E, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item 8.k. Page 4 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City of Arroyo Grande City Clerk P.O. Box 550 Arroyo Grande, CA 93421 SEWER EASEMENT AGREEMENT 1 OF Exhibit x THIS AGREEMENT, rs made this ,2,,a day of �o� by The Young Family Trust and The Whitaker Family Trust, hereinafter called "Owner", and the City of Arroyo Grande, a California municipal corporation, hereinafter called "City". WHEREAS, Owner desires to record a final map for Tract 2792, a residential subdivision within the service area of the City; and, WHEREAS, City owns the current sanitary sewer and easement located on Owner's property, Tract 2792; and, WHEREAS, Owner is required to relocate existing sanitary sewer mains to construct the project in a manner consistent with the Tract 2792 approval; and, WHEREAS, City, as a condition of approval for Tract 2792, will own the replacement sanitary sewer and easements as delineated on the final map; and, WHEREAS, Owner desires to offer necessary easements and sanitary sewer main rights transfers, and City desires to release interest in certain easements once replacement sanitary sewer improvements have been installed; and, WHEREAS, Owner and City desire that ownership of the physical sanitary sewer system improvements constructed for Tract 2792 be transferred from Owner to the City. NOW, THEREFORE, said Owner and City hereby covenant, promise and agree as follows: 1. That said Owner is The Young Family Trust and The Whitaker Family Trust. 2. That said Owner does hereby irrevocably and in perpetuity offer to City and the physical sanitary sewer system improvements and easement for a public sewer system including mains, laterals, manholes, and related appurtenances, over the area described in Exhibit B. The purpose of said easement shall include installation, operation, inspection, maintenance and replacement of public sewer system facilities. Agenda Item 8.k. Page 5 3. That said Owner does hereby irrevocably offer to City a temporary blanket easement for a public sewer system including mains, laterals, manholes, and related appurtenances, over the area described in Exhibit C. The purpose of said easement shall include installation, operation, inspection, maintenance and replacement of public sewer system facilities. City agrees that it will quitclaim all interest in this temporary easement when the new sewer facilities are constructed and accepted by the City. 4. That Owner does hereby agree to indemnify, defend, and hold harmless City and accept liability associated with abandoning the current sanitary sewer system located on Tract 2792 in order to facilitate the release in interest by City. 5. That City agrees to quitclaim all interest in that sanitary sewer easement as described in Exhibit "C", effective upon City acceptance of new sanitary sewer system. 6. The Owner agrees that these offers and agreements have been made for a valuable consideration, receipt of which is hereby acknowledged. 7. The Owner agrees that this agreement is irrevocable and perpetual and shall be binding on its heirs, legatees, successors, and assignees. 8. IN WITNESS WHEREOF, this Agreement is hereby executed by said owner and City on the day and year first written above. CITY: TONY FERRARA, MAYOR ATTEST: KELLY WET E, CITY CLERK TITLE APPROVED AS TO FORM: TIMOTHYJ.CARMEL, CITY ATTORNEY SEWER EASEMENT AGREEMENT T TRACT 2792 20F2 OWNER(s): 4 Mi L /C c4" PRINT NAME Agenda Item 8.k. Page 6 CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT State of California County of 01 On personally appeared opTioNAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal arid reattachment of this form to another document. Description of Attached Document Title or Type of Document: S t S en‘A)L7 rtr 1/ Document Date: Signer(s) Other Than Named Above: gre9r klAn' Capacity(ies) Claimed by Signer Signer's Name: /Voa aer 36 Dam Signer Is Representing: before me, L AMY J. OLSON Commission di 1 70.482 Notary Public California San Luis Obispo County wen. Dec 17 2010 Individual 2 Corporate Officer Title(s): 7_ Partner Limited 17 General 7_ Attorney-in-Fact Eft Trustee Guardian or Conservator Other: e. '5 riafa• Nca 5v. 3) rie Eic, 2 Ci CA ';13 Prc,1. NO. 5907 Recrde.• -ea:,175-68.27 1 SS. N of SVerts) wiepersonally known to me E proved to one on the basis of satisfactory evidence to be the person(k? whose name) is/are subscribed to the within instrument and acknowledged to me that heisileithey executed the same in hisAter4heir authorized capacity(041, and that by hisir signature' on the instrument the person, or the entity upon behalf of which the person(*)' acted, executed the instrument. WITNESSifhancLar official seal. Number of Pages: FIGHT THUMBPRINT OF SIGNER Top of !humb her Agenda Item 8.k. Page 7 CALIFORNIA ALL- PURPOSE ACKNOWLEDGMENT EDGMENT et State of California County of n Y4?ii personally appeared f7 Date f y+��� AMY J. OLSON Commission 1705412 Notoriyublic California San Will Obispo County COM X 17 Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: Individual Corporate Officer Titles): Partner Limited General Attorney -in -Fact Trustee Guardian or Conservator Other: c before rne, N me and Tmtfe of Officer (e.g., "Jane Doe. Notary F bkic 44 SS. Name(s) of Signer(s) OPTIONAL £v;f Signer Is Representing: if /k tiv 1 i ersonally known to me proved to rye on the basis of satisfactory evidence to be the person* whose named is/ale subscribed to the within instrument and acknowledged to me that he /sheitliey executed the same in his /l authorized capacity(e and that by his her it signature(*) on the instrument the person}, or the entity upon behalf of which the person M acted, executed the instrument. WITNESS m and official seal. y .1 N r 3 +n rr. f.� 1 r' r. r r find �n P. d. iaD. 3'J ,a: #ti �a�� +�$5� °��t v� :2.- ,:5.�:� CA �'�w'1� .�'Yf:. r_.. G�'�'f y FC r ry Public Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Number of Pages: Top of thumb here Rec. ef- Agenda Item 8.k. Page 8 EXHIBIT A Parcel 2 of Parcel Map AG-89-423 in the City of Arroyo Grande, County of San Luis Obispo, State of California as shown on map recorded in Book 47 of Parcel Maps, at Page 54 in the office of the County Recorder of said County. Agenda Item 8.k. Page 9 EXHIBIT B A portion of Parcel 2 of Parcel Map AG -89 -423 in the City of Arroyo Grande, County of San Luis Obispo State of California as shown on map recorded in Book 47 of Parcel Maps, at page 54 in the office of the County Recorder. Being more particularly described as follows: Beginning at a found rebar in the southeast corner of said Parcel 2 as shown on said map; Thence, along the south line of said parcel 2, also being the north right-of-way line of Fair Oaks Avenue, S 89'3420" W 341.01 feet to a point; Thence, leaving said south line N 00 0" W 88.87 feet to a point on the east right -of- way line of the proposed Woodland Drive extension of the proposed Tract No. 2792, said point being the True Point of Beginning of a 15 foot wide sewer easement lying 7.5 feet on each side of the following described centerline; the side lines of said 18 foot easement to be extended or shortened to terminate at the said proposed east right -of- way line, Thence, leaving said proposed east right -of -way line N 78 °05'43" E 55.39 feet to an angle point: Thence, N 7 °32'24' E 190.85 feet to an angle point; Thence, N 34'25'41" E 78.27 feet to an angle point; Thence, N 34 °55'47" W 35.04 feet to an angle point; Thence, N 58 °23'00" E 37.64 feet to a point on the north line of said Parcel 2, said point also being the Point of Terminus for said easement centerline, the sidelines of said 15 foot easement to be extended or shortened to terminate at said north lira of said Parcel 2; Thence, along said north tine, N 89'34'28" E 81.10 feet to a found nail and tag LS 4059 in the top of a railroad tie wall at the northeast corner of said Parcel 2; Thence, along the east line of said Parcel 2, 5 00 E 345.02 feet to the Point of Beginning. The above described land is graph' U shown on Exhibit 81, attached hereto and made a part hereof. End of description. Agenda Item 8.k. Page 10 26' 12' WIDE STORM DRAIN EASEMENT PER 47-PM-54 AND PER 13'41/0R/612 r 'r PROPOSED WDDDL A ND DRIVE R1`l T F" NSA r LAN AND S #1, E. OF CAI- IC 1? 7 EXHIBIT B1 N/ 3 0 514 k 4; z co 7 1 x 7 j z 7 i V 7 N c z c,' 7 I i 1 4 1 1 �i i N3456'47'14/ PROPOSED TRACT 27:92 35.041 BEING A SUBDIVISION or PARCEL 2 or 47—.PM--5d w Fry 7 ,4 7 $v 4/ 4' -0 AR C F G S89 '34 ZO "W 341.07 FA /R OAKS A VENUE N5323'00"E 3764' POT N8934'2 1 f Limn O f }RECREATION Q TRAIL Al Yi•� i•�II WA I ELI SEMEN PER 47-PM-54 FOUND NAIL AND TAG LS 4059 IN TOP OF RAILROAD TIE WALL 81.10' SCALE' 5' FOUND REBAR, NO CAP 2306 BROAD STREET SAN LUIS OBI, PO, CA. 93407 (80 47 -1663 FAX 547 -1664 DA T': 17-05- J gen #ism 8.k. Page EXHIBIT C Parcel 2 of Parcel Map AG-89-423 in the City of Arroyo Grande, County of San Luis Obispo, State of California as shown on map recorded in Book 47 of Parcel Maps, at Page 4 in the office of the County Recorder of said County. Agenda Item 8.k. Page 12 g 1:1 0611 tga ilZb! 11 ILI Nit C 1 z k E 4 1 7 14 k 1 ki i ma ITO 1 NM )R ki 4)4 P 19; 1 951 —06—Or I 'll 111 1 r -6 1 MI 1 PI 1 11 ;1 Oil til" 1 1 1 og ',,,,INI I INN th g, 1 N mg RA, Oh) Rik. lit ad a Ed i 41 'I' L. il 0 OM i tlit%41 ID II Pi N Mat 0 1 ist iii NI e w -z 21.7c1 6 44 4 '44t i c I s CZ 69 24.70 1 773 fit Agenda Item 8.k. Page 14 Agenda Item 8.k. Page 15 2i 1 itillit 1 T1 Ili ii: 40 r t. s A ...p CI, i t 11 F ull li IZ bli 11 1 1 4 R N[ l'i cl. 1 ci:1 i 110 t3 1 1 I 3;; t '41Z. 4 C A A ,q S00 5'40 12655" 3ARIC atirwoam s X0 d6' monoww in 52 worm SOM;VT Naa M 14 1 d I P eep-6.9 .9 S 0 9 L 22 57 ro ',faA 17252a Pi; 4d a 16 101 t h 1 11111 le lin mlos 1 11 1 Jul �$�vat .00 o °AI ini ["117 1 '"E"ir"[ 4 N71 LL 4 FiF• iFl^ F* i:IEEEELEEELEEEEEEEEEEEEEEENEEEEEEEEE i t ri yak i3i tg bs Agenda Item 8.k. Page 16 I W I� qt ft, TO: CITY COUNCIL MEMORANDUM FROM: STEVEN ADAMS, CITY MANAGE DATE: FEBRUARY Y '12, 2008 SUBJECT: CONSIDERATION OF EMPLOYMENT BENEFIT SETTLEMENT AGREEMENTS RECOMMENDATION: It is recommended the Council approve the proposed Employment Benefit Settlement Agreements. FINANCIAL CIAL IMPACT: The impact of approval of these Agreements will be a savings to the City of approximately ately $47,500 in FY 2008-09. BACKGROUND: Based upon the terms of the existing Memorandum of Understanding with the Arroyo Grande Police Officer Association AGPOA upgrade of retirement benefits for Police sworn personnel will take effect on July 1, 2008. Both Police Commanders are eligible for retirement, but have postponed them until July 2008 in order to be eligible for the enhanced benefits. In addition, all management staff are scheduled to receive a 4% cost of living adjustment (COLA) on July 1, 2008. Staff has identified an opportunity to enable these employees to retire without forfeiting benefits and at the same time reduce costs to the City from accumulated leave balances. The attached Agreements include the proposed terms, which have been agreed to by each of the employees: The 4% COLA will be implemented on January 1, 2008 instead of July 1, 2008 for both Commanders. Provide additional 22 days (1 month) of leave to both Commanders. Commander Andrews will begin use of leave on March 14, 2008 and formally retire on or before July 8, 2008. Commander Hendricks will begin use of leave on February 23, 2008 and formally retire on July 2, 2008. Agenda Item 8.1. Page 1 CITY COUNCIL EMPLOYMENT BENEFIT SETTLEMENT AGREEMENTS FEBRUARY 12, 2008 PAGE 2 ISSUES: Due to decreasing revenues, staff is involved in developing a number of recommendations for cost savings and efficiencies. Both Police Commanders have accumulated a substantial leave bank that will be reimbursed at the time of retirement, which represents a significant cost to the City. The proposed early COLA and additional leave is designed to reduce the loss of pay when compared to a July retirement date. The positions will not be filled until retirements become effective. Therefore, utilizing accumulated leave rather than being reimbursed the full amount in cash at the time of retirement will result in approximately $47,500 cost savings to the City. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve Agreements; Direct staff to modify Agreements and approve; Do not approve Agreements; or Provide direction to staff. ADVANTAGES: The proposed Agreements benefit the City by achieving a significant cost savings. At the same time, the employees benefit by proceeding with their retirements without a loss of benefits, maintaining some leave reimbursement at the time or retirement, and enhancing their retirement pay. DISADVANTAGES: Commander positions will be vacant for an extended period of time. However, the Police Chief has developed an effective plan for reassigning responsibilities on a temporary basis and the timing will allow the Department to begin recruitment and selection efforts. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 7, 2008 and on the City's website on Friday, February 8, 2008. No comments were received. Attachments: 1. Employment Benefit Settlement Agreement with James Stephen Andrews 2. Employment Benefit Settlement Agreement with Craig Hendricks Agenda Item 8.1. Page 2 EMPLOYMENT BENEFIT SETTLEMENT AGREEMENT ATTACHMENT 1 This Employment Benefit Settlement Agreement (the "Agreement") is entered into on February 2008 ("Effective Date"), between the CITY OF ARROYO Y GRANDE (the "City") and JAMES STEPHEN ANDREWS (the "Employee"). RECITALS A. Employee has been a full- time employee of the City ty a Commander with the Arroyo Grande Police Department "AGPD" B. Employee has announced his intention to retire effective either July 2 or 2008; C. City and the Employee desire to allow Employee to retire effective either July 2 or 8, 2008, in. Em.pl ye s'.discretion, but cease active work on an earlier date, while allowing the City to realize cost savings in fiscal year 2008 -2009; D. It is desirable and in the best interest of the City to enter into this Agreement; E. It is desirable and in the best interests of the Employee to enter into this Agreement; F. City and the e Employee ee desire to resolve all issues arising t p sues from Employee's employment with the City, including, but not limited to, any claims, charges, or grievances that the Employee may have or could make against the City; and G. For the reasons set forth above, the City and the Employee desire to enter into this Agreement. NOW THEREFORE, in consideration of the *foregoing, and of the mutual terms and covenants hereinafter set forth, the the. piartieslo;thi6 Agreement agree to the following terms of retirement and release. 1. Employee is scheduled to receive a cost of living adjustment "COLA of four percent (4%) effective July 1, 2008. City and Employee agree that City will implem ent the four percent (4%) COLA for Employee effective as of January 2008. 2. City shall provide Employee with twenty -two (22) days of leave of absence time in addition to any existing accumulated leave of absence time Employee p has accrued. 3. Employee will begin to utilize his leave of absence on March 14, 2008 and will remain on leave of absence until or before July 8, 2008. During the period that Employee utilizes his leave e of absence time, Employee shall continue to receive all standard City benefits available to other full time City management employees, including the accrual g of Agenda Item 8.1. Page 3 leave of absence time. Within thirty (30) days of Employee's retirement, City shall employee for all accrued pay rued but unused leave of absence time. Upon his retirement, sha r rernnt, shall be entitled to the benefits afforded to other similarly situated retired former time City management employees, under the City's retirement policy. ��y. 4. Employee will retire effective on or before e 8, 20. 5. Employee releases and forever ischar es the City from any y l�abil�ty for any claims, grievances, actions, or causes of action arising out of or relating ng t any laws, case law, or statutes of the United States or any State thereof, including, limited g but not to, claims for discrimination, wrongful termination, breach of contract or covenant, defamation, or any other tort or contract claim. Employee specifically waives any claim ela�rn for insurance. nsurance. 6. Employee understands that there are risks of future or unknown and unanticipated events or damage. The Employee acknowledges having read g ad end understood California Civil Code Section 1 542 ('Section 1 5442" ,which provides as p follows. A GENERAL RELEASE DOES NOT TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW R SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE WHICH IF KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR. The Employee waives and relinquishes each and all rights and benefits under Section 1542 arising out of or in any way related to any event, occurrence, transaction, matter, or thing which was, is, or may be the subject matter of a claim, grievance, or lawsuit against the City. 7. With respect to any claim Employee has or may have against the City or its agents or employees arising under the Age Discrimination in Employment Act of 1967, as amended ADEA Employee understands and g cknowle es he is voluntarily and knowingly waiving any rights he may have under the ADEA and that, under the ADEA he has twenty -one (21) days from the receipt of this Agreement to sign it. Employee a si n g sign Agreement sooner. If he does so, he acknowledges with his signature that the decision to sign the Agreement before the expiration of twenty -ore (21) days was his and his alone and that, as a result, he has voluntarily waived the t wenty -one 2 da y consideration period. Employee represents that he has no intention of revoking this Agreement, but acknowledges that he has seven 7 days after he signs this Agreement to reconsider and revoke this Agreement. Any revocation must be in writing and delivered to the City Manager within the seven day revocation period. 8. The terms of this Agreement shalt not be construed as an admission by any party to this Agreement of any liability, fault, or wrongdoing of any kind to any other party. p y Each party expressly denies that they are in any way liable or indebted to any other party. 2 Agenda Item 8.1. Page 4 9 The provisions of this Agreement shall be deemed to obli ate extend to and inure to benefit enefit of the successors, assigns, transferees, grantees, and indemnitees mnitees f the parties. 10. Employee acknowledges and represents that as of the Effective Date of this Agreement, Employee has not taken any prescription or non-prescription ht i medications or substances that might any way affect or impact his ability to understand the s of or execute this Agreement voluntarily, and that he is in full control of his actions. 11 parties. 12. This Agreement shall be governed by and interpreted under California law as of the date this Agreement is executed. 13. Any controversy between City and Employee involving the construction or application of any of the terms, provisions, or conditions of this Agreement shall be submitted to arbitration on the written request of either party served on the other. Arbitration shall comply with and be governed by the provisions of the California Arbitration Act, California Code of Civil Procedure Sections 1280 through 1294.2, which is incorporated herein by reference. City and Employee shall each appoint one person to p hear and determine the dispute and, if the two persons so selected are unable to agree, those two persons shall select a third impartial arbitrator whose decision shall be final and conclusive upon both parties. The parties further agree that any such arbitration under this paragraph shall be conducted in the County of San Luis Obispo unless the parties agree otherwise in a signed writing. 14. This Agreement constitutes a full and final settlement of all rights, liabilities, es and claims of Employee against the City. 15. This Agreement may be executed in one or more counterparts. Each shall be deemed an original and all, taken together, shall constitute one and the same instrument. CITY OF ARROYO GRANDE By: ATTEST: STEVEN ADAMS City Manager KELLY WETMORE City Clerk This Agreement constitutes the entire agreement and understandin g between 3 EMPLOYEE: Date: JAM EPHEN AN i WS Agenda Item 8.1. Page 5 APPROVED AS TO FORM: TIMOTHY J. CARMEL City Attorney 4 Agenda Item 8.1. Page 6 EMPLOYMENT T BENEFIT SETTLEMENT AGREEMENT ATTACHMENT This Employment Benefit Settlement Agreement (the "Agreement") is entered into on February 1 2008 ("Effective Date"), between the CITY OF ARROYO GRANDE (the "City") and CRAIG HENDRICKS (the "Employee"). RECITALS A. Employee has been a full time employee of the City as a Commander with the Arroyo Grande Police Department ("AGPD"); B. Employee has announced his intention to retire effective July 200 8; C. City and the Employee desire to allow Employee to retire effective July 2, 2008 but cease active work on an earlier date, while allowing the C� g to realize cost savings in fiscal year 2008 -2009; D. It is desirable and in the best interest of the City to enter into this r g eer7lent, E. It is desirable and in the best interests of the Employee to enter into this Agreement; F. City and the Employee desire to resolve all issues arising from Employee's s employment with the City, including, but not limited to, any claims, charges, g or grievances that the Employee may have or could make ainst the City; and g G. For the reasons set forth above, the City and the Employee desire to enter into this Agreement. NOW THEREFORE, in consideration of the foregoing, and of the mutual terms and d covenants hereinafter set forth, the parties to this Agreement agree to the following terms of retirement and release: 1. Employee is scheduled to receive a cost of living adjustment "COLA of four percent (4%) effective July 1, 2008. City and Employee agree that City implement lement the im four percent (4%) COLA for Employee effective as of January Januani 1, 2008. 2. City shall provide Employee with twenty -two (22) days of leave of absence time in addition to any existing accumulated leave of absence time Employee has accrued. 8. Employee will begin to utilize his leave of absence time on February 28 2008 and will remain on leave of absence until or before July 2, 2008. During the p eriod that Employee utilizes his leave of absence time, Employee shall continue to receive all standard City benefits available to other full time City management employees, including g the accrual of leave of absence time. Within thirty (30) days of Employee's retirement, City t Agenda Item 8.1. Page 7 shall pay employee for all accrued but unused leave of absence time. Upon his retirement, Employee shall be entitled to the benefits afforded to other similarly situated retired former full time City management employees, under the City's retirement policy. Y 4. Employee will retire effective on or before July 2, 200 8. 5. Employee releases and forever discharges the City from any liability for any claims, grievances, actions, or causes of action arising out of or relatin g to any laws, case law, or statutes of the United States or any State thereof, including, but not limited to, claims for discrimination, wrongful termination, breach of contractorcovenant, defamation, or any other tort or contract claim. Employee specifically waives any claim for unemployment insurance. 6. Employee understands that there are risks of future or unknown and unanticipated events or damage. The Employee acknowledges having read and understood California Civil Code Section 1 542 ("Section 1542"), which provides as follows: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTINGTHERELEASE WHICH IFS KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR. The Employee waives and relinquishes each and all rights and benefits under Section 1542 arising out of or in any way related to any event, occurrence, transaction, matter, or thing which was, is, or may be the subject matter of a claim, grievance, or lawsuit g suit against the City. 7. With respect to any claim Employee has or may have against the City or its agents or employees arising under the Age Discrimination in Employment Act of 1967, as amended "AEA" Employee understands and acknowledges he is voluntarily and .n knowingly waiving any rights he may have under the ADEA and that, under the ADEA, he has twenty-one (21) days from the receipt of this reement to sign it. Employee m g g may sign the Agreement sooner. If he does so, he acknowledges with his signature that the decision g e dec��on to sign the Agreement before the expiration of twenty -one (21) days was his and his alone and that, as a result, he has voluntarily waived the twenty-one 21 da consideration day a anon period. Employee represents that he has no intention of revoking this Agreement, g but acknowledges that he has seven days after he signs this Agreement to reconsider der end revoke this Agreement. Any revocation must be in writing and delivered to the Ci g City Manager within the seven day revocation period. 8. The terms of this Agreement shall not be construed as an admission b this by any party to this Agreement of any lability, fault, or wrongdoing of any kind to any other party. y rty■ Each party expressly denies that they are in any way liable or indebted to any other party. g. The provisions of this Agreement shall be deemed to obligate, extend to, and inure to the benefit of the successors, assigns, transferees g rantees, and indemnitees of the parties. 2 Agenda Item 8.1. Page 8 1 o. Employee acknowledges and represents that as of the Effective Date of this Agreement, Employee has not taken any prescription or non prescription medications or substances that might in any way affect or impact his ability to understand the terms of or execute this Agreement voluntarily, and that he is in full control of his actions. 11. This Agreement constitutes the entire agreement and understanding between the parties. 12. This Agreem ent shall be governed by and interpreted under California law as of the date this Agreement is executed. 13. Any controversy between City and Employee involving the construction or application of any of the terms, provisions, or conditions of this Agreement shall be submitted to arbitration on the written request of either party served on the other. Arbitration shall comply with and be governed by the provisions of the California Arbitration Act, California Code of Civil Procedure Sections 1280 through 1294.2, which is incorporated herein by reference. City and Employee shall each appoint one person to hear and determine the dispute and, if the two persons so selected are unable to agree, those two persons shall select a third impartial arbitrator whose decision shall be final and conclusive upon both parties. The parties further agree that any such arbitration under this paragraph shall be conducted in the County of San Luis Obispo unless the parties agree otherwise in a signed writing. 14. This Agreement constitutes a full and final settlement of all rights, liabilities, and claims of Employee against the City. 15. This Agreement may be executed in one or more counterparts. Each shall be deemed an original and all, taken together, shall constitute one and the same instrument. CITY OF ARROYO GRANDE By: STEVEN ADAMS CRAIG HENDRICKS City Manager ATTEST: KELLY WETMORE City Clerk APPROVED AS TO FORM: 3 EM EE: Date: Agenda Item 8.1. Page 9 TIMOTHY J. CARMEL City Attorney 4 Agenda Item 8.1. Page 10 Jim Bergman From: Sent: To: Israel Dominguez iominguez @smallbusinessinfo.org] Monday, February 11, 2008 5 20 PM Jim Bergman Subject: CDBG for 2008 Hello Jim: Page 1 of 1 I hope all is going well. I enjoyed meeting with last month and thank you for the goodies; we enjoyed them here at the office I have a scheduled workshop that I am leading this Tuesday that runs from 5:30 7:30 PM. I will be unable to attend the City Council meeting to discuss the Cuesta College Small Business Development Center and the work we do to create economic development in SLO County or in Arroyo Grande. I'd like to request your and the City Council's continued support for our center. Through small business successes, the Cuesta College SBDC contributes to job creation and retention in the region and helps businesses have a positive impact on the local and regional economies. Each year, the Cuesta College SBDC assists more than 1,000 business owners through counseling services that are underwritten by its sponsors. The Cuesta College SBDC provides technical assistance and a number of workshops at no cost to the business community. These programs are funded in part by the U. S. Small Business Administration (SBA). In order to retain SBA funding, the Cuesta College SBDC needs to develop matching funds from visionary local businesses and organizations. These investments permit the Cuesta College SBDC to continue its valuable assistance to small businesses. The CDBG from the City of Arroyo Grande will help us continue to offer our services and keep us in the business of helping small business succeed. Please let me know if you have any questions. Best Regards, Israel S. Dominguez Director Cuesta College SBDC 3211 Broad St., Suite 109 San Luis Obispo, CA 93401 Office. 805 549 -0401 idominguez @smallbusinessinfo.org www.smallbusinessinfo.org 2/12/2008 On TUESDAY, FEBRUARY Y '1 2008, the Arroyo Grande City Council will conduct a public hearing at 7 :00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following item: APPLICANT: City of Arroyo Grande LOCATION: Citywide PROPOSAL: The City Council is requested to provide final approval of proposed projects to be funded with the City's allocation of Community Development Block Grant (CDBG) funds for Year 2008. The City of Arroyo Grande is a participant with the County of San Luis Obispo and other cities therein as an "Urban County" under the Federal Department of Housing and Community Development Block Grant Program. ENVIRONMENTAL DETERMINATION: Categorically Exempt REPRESENTATIVE: Jim Bergman, Assistant Planner In compliance with the California Environmental Quality Act (CE QA), it has been determined pursuant to Section 1 o 1(b) (1) of the CE QA Guidelines that the activity is not a project as determined in Section 1 5378. The Council may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 473-5414. The Council meeting will be televised live on Charter Cable Channel 20. Kelly Wet ore ity Clerk CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING tiz-E---- Publish 1 T, The Tribune, Friday, February 1, 2008 Agenda Item 9.a. Page 1 DATE: FEBRUARY 12, 2008 MEMORANDUM 1DUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY ITY DE EL PME T DIRECTOR BY: JIM BERGMAN, ASSISTANT PLANNER SUBJECT: CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR PROGRAM YEAR 2008 RECOMMENDATION: N: It is recommended the City Council adopt a Resolution approving Community Development Block Grant (CDBG) projects for Year 2008 as shown in the attached table. FINANCIAL IMPACT: The County has estimated that $104,035 in CDBG funds will be available to the City in the Fall of 2008. This estimate is $3,932 less than funds available last year and anticipated during the draft funding recommendation. BACKGROUND: D: On June 14, 2005, the City Council approved a Cooperative Agreement with the County of San Luis Obispo for the joint participation in the CDBG Program for the years 2006, 2007, and 2008. The City, as a participant in the Housing and Urban Development (HUD) designated Urban County program, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of three national objectives. The objectives are: 1. Benefit low- and moderate income persons; 2. Aid in the prevention or elimination of slums or blight. 3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare. The County distributed a Request for Proposals (RFP) and notified the public that the County and participating cities would accept applications for funding until October 5, 2007. City and County staff held "Needs Assessment Workshops" on August 29, 2007 and January 10, 2008 to gather input from the public regarding the allocation of CDBG funds. Agenda Item 9.a. Page 2 CITY COUNCIL CONSIDERATION OF APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2008 FEBRUARY 12, 2008 PAGE 20F6 ANALYSIS OF ISSUES: Staff has prepared its recommendations using the criteria listed on page three of the RFP, particularly, that organizations must demonstrate that projects can be completed as budgeted by June 30, 2009. The cooperative agreement between the County and the City gives discretion regarding their allocations of funds. Unless a City's recommendation to the County for funding is clearly in conflict with CDBG regulations, the County will approve the recommendation. Public Services The competitiveness for public services funds, which is capped at 15 percent, increased significantly this year. Due to the competition for these limited funds, staff developed the additional funding criteria to explain tonight's recommendation related to public services: Priority in funding consideration has been given to programs that provide the best combination of the following program characteristics: The provision of basic human needs. Services rated highest include those providing food, shelter, clothing, urgent medical or crisis care, and basic children's security. Moderate ranking includes those programs providing youth services, social support, and non- urgent medical care. Provide needed services to the residents of the City of Arroyo Grande. Support a demonstrated need for services within the City of Arroyo Grande based upon program action in prior years. Derive a majority of program funding from local entities and donations. Have demonstrated proportional and fair funding requests to other agencies within the county. Would incur severe budget shortfalls if funding from the City of Arroyo Grande would be withheld or drastically curtailed. Provide services at the County level but no local facilities exist. Have demonstrated the timely and efficient use of previous CDBG funds. This standard is important since H.U.D. and the County has mandated timely spending of funds with one year of availability. Recommended mmended funding $4,746 ($5,000 requested); Maxine Lewis Memorial shelter (Economic Opportunity Commission of San Luis Obispo p County, Inc) Staff recommends funding in the amount of $4,746 for this project, which provides shelter, Agenda Item 9.a. Page 3 CITY COUNCIL CONSIDERATION OF APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2008 FEBRUARY 12, 200$ PAGE 30F6 food, showers and social services to the homeless. This recommendation is based upon 1) the provision of the most basic human services; 2) the shelter serves the entire County and is the closest facility of its type to the City of Arroyo Grande; 3) the majority of the project's funding is from local entities; 4) a proportional and fair funding request and EC's excellent past performance in utilizing CDBG funds and fulfilling H.U.D. documentation requirements. Recommended mmended funding $'1,94'1 ($2,000 requested); Operation School Bell (Assistance League of San Luis Obispo County) Staff recommends funding in the amount of $1,941 for this program, which provides clothing for needed children. This recommendation is based upon 1 the provision of a high priority youth service; and 2) the demonstrated need for the program based upon services from the previous year, which included supplying clothing and services to 55 children residing in the City of Arroyo Grande; 3) The majority of the program's funding is derived from local sources; and 4) a proportional and fair funding request. Recommended mmended funding $'1,941 ($3,000 requested); Forty Wonderful (Economic Opportunity Commission of San Luis Obispo County, Inc) staff recommends funding in the amount of $1 ,941 for this program, which provides no -cost preventative health screening programs for low income women over the age of 40. This recommendation is based upon 1 the provision of moderate priority medical care; 2) services are provided within the City of Arroyo Grande; 3) The majority of the program's funding is derived from local sources; 4) EC's excellent past performance in utilizing CDBG funds and fulfillment of documentation; and a proportional and fair funding request. Recommended mr ended funding $'1,44'1 ($4,200 requested); Senior Health Screening Program (Economic Opportunity Commission of San Luis Obispo County, Inc) Staff recommends funding in the amount of $1 ,441 for this program which provides preventative and maintenance health screening programs for seniors. This recommendation is based upon 1 the provision of moderate priority medical care; 2) the utilization of two locations within the City of Arroyo Grande; 3) The majority of the program's funding is derived from local sources; 4) EC's excellent past performance in utilizing CDBG funds and fulfillment of documentation. Recommended mmended funding $1,136 ($2,500 requested); 211 SLO Hotline (Hotline of San Luis Obispo County, Inc) Staff recommends funding in the amount of $1,136 for this program which provides 24 hour crisis intervention, support, information and referral services. This recommendation is based upon 1 the provision of high priority crisis care referrals; 2) the demonstrated need for the program based upon services from the previous year, which included assisting 338 calls from the City of Arroyo Grande; 3) the majority of the program's funding is derived from local sources; 4) Hotline's excellent Agenda Item 9.a. Page 4 CITY COUNCIL CONSIDERATION OF APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2008 FEBRUARY 12, 2008 PAGE 4 OF 6 past performance in utilizing CDBG funds and fulfillment of documentation and 5) a proportional and fair funding request. Recommended funding $941 ($'1,000 requested); Motel i Apartment Voucher Program for the Medically Fragile Homeless (Transitional Food and Shelter, Inc) Staff recommends funding in the amount of $941 for this program which provides temporary shelter to the medically fragile homeless. This recommendation is based upon 1 the provision of a high priority services; 2) the majority of the program's funding is derived from local sources; 3) a proportional and fair funding request; and the modest total request. Recommended mrr ended funding $941 ($2,200); Teen Academic Parenting Program (Economic Opportunity Commission f San Luis Obispo County, Inc) Staff recommends funding in the amount of $941 for this program which provides healthcare, education and mentoring to pregnant teens. This recommendation is based upon 1 the provision of moderate priority medical care; 2) EOC's excellent past performance in utilizing CDBG funds and fulfillment of documentation. Recommended mmended funding $941 (5,000 requested); Big Brothers Big Sisters (Big Brothers Big Sisters of San Luis Obispo County) staff recommends funding in the amount of $941 for this program which provides mentoring for children between the ages of 6 to 16. This recommendation is based upon 1 the provision of moderate priority youth services; 2) the majority of the program's funding is derived from local sources; and a proportional and fair funding request. Recommended r mended funding $941 ($3,000 requested); Literacy Program (The Literacy Council) Staff recommends funding in the amount of $941 for this program, which assists adult learners with the development of English language skills. This recommendation is based upon 1 the provision of moderate priority social services, 2) the majority of the program's funding is derived from local sources; and 3) a proportional and fair funding request. Recommended mmended funding $636 ($595 requested); CASA Advocacy for Teens (court Appointed Special Advocates of San Luis Obispo County) staff recommends funding in the amount $637 for this program, which develops community volunteers to advocate for abused or neglected foster teens. This recommendation is based upon 1) the provision of high priority youth services; 2) the majority of the program's funding is derived from local sources; 3) a proportional and fair funding request. Public Facilities Staff recommends allocating $31,413 to assist in ADA improvements to sidewalks. Final determination of improvements will be coordinated with the Sidewalk Improvement Plan. The Housing Authority requested $50,000 for the construction of a new office and Agenda Item 9.a. Page 5 CITY COUNCIL CONSIDERATION OF APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2008 FEBRUARY 12, 2008 PAGE 50F6 maintenance facility in the City of San Luis Obispo. At this time, staff recommends not allocating funds to this project. Economic Development The Small Business Development Center (SBDC) proposes to continue its ongoing, on- site technical assistance to small businesses located within the City of Arroyo Grande. City staff has worked closely with this organization in its efforts to support existing businesses and to assist new entrepreneurial ventures. staff recommends funding the full request of $5,000 due to the elimination of State funds and to assist in leveraging matching funds from federal sources. Elimination of Sl rx s and Blight Efforts related to the elimination of slums and blight is limited to a 30 percent area benefit cap. Staff recommends leaving funding of Neighborhood Services (Code Enforcement) in the redevelopment area unchanged from last year's allocation of $15,948. Due to the slowdown in applications for the facade grant program staff recommends funding $1O,000, which is approximately equal to Iast year's allocation. Lastly, staff recommends utilizing the remaining CDBG funds ($5,262) to assist the newly formed Arroyo Grande in Bloom program. Funds will be used to assist volunteers with beautification projects throughout the Redevelopment Area by helping to purchase equipment, supplies and landscaping materials. Administration and Planning Funds requested for the administration of the CDBG program remains substantially unchanged although HUD administrative requirements are increasing. Staff recommends allocating $20,807 for program administration. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Adopt the attached Resolution; Modify r and adopt the attached Resolution; Do not adopt the attached Resolution and provide direction to staff. ADVANTAGES: Utilization of the staff proposed criteria for the allocation of pubic service funds allows the Council to distribute funding based upon basic human needs, demonstrated community need, scarcity of similar programs and fair financial support from regional entities. DISADVANTAGES: TAGES: Utilization of the staff proposed criteria for the allocation of pubic service funds has resulted in decreased recommended awards to longtime recipients. Those programs with reduced funding recommendations from Iast year include EOC Senior Health Agenda Item 9.a. Page 6 CITY COUNCIL CONSIDERATION OF APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2008 FEBRUARY 12, 2008 PAGE fiOF6 Screening -$1 ,735 EOC Forty Wonderful (-$781), EOC Teen Academic Parenting Program (-$873), Big Brothers Big Sisters (-$1,781), Literacy Council (-$1,781). Although these funding cuts will have an impact, review of the total program financials indicate minor reductions in overall revenue. ENVIRONMENTAL REVIEW: The allocation of CDBG funds is not considered a project under the California Environmental Quality Act (CE QA) and National Environmental Policy Act (N EPA). Specific projects that may have environmental impacts will be reviewed under CE QA and NEPA prior to implementation. PUBLIC NOTIFICATION AND COMMENTS: A public hearing notice was published in the Tribune on Friday, February 1, 2008 all applicants were mailed a notice of the hearing. Attachments: 1. Table of Proposed 2008 CDBG Allocation 2. CDBG Applications (11) 3. Correspondence from Transitional Food and Shelter Agenda Item 9.a. Page 7 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR PROGRAM YEAR 2008. WHEREAS, via a Cooperation Agreement with the County of San Luis Obispo (hereafter referred to as "County") executed on July 15, 200 5, the City agreed to become a participant for a period of three years with the County and other cities therein as an "Urban County" under the Federal Department of Housing and Urban Development (hereafter referred to as "HUD") CDBG program; and WHEREAS, EAS, per the Cooperation Agreement, the City retains the authority to determine which projects are to be funded with its allotment of CDBG funds; and WHEREAS, EAS, the City expects to receive $104,035 in CDBG funds in 2008; and WHEREAS, in August 200 7, the County published a "Request for Proposals" for projects to be funded under the 2008 CDBG Programs, which provided that proposals were to be submitted by October 5, 200 7; and WHEREAS, on August 29, 2007 the County conducted a public workshop for the City of Arroyo Grande to ascertain the housing and community development needs to be addressed in the document entitled the "one -Year Action Plan" for program year 2008; and WHEREAS, at its meeting of November 13, 200 7, the City Council gave preliminary approval to a proposed listing of 2008 CDBG projects; and WHEREAS, S, on January 10, 2008, the County conducted a public workshop for the City of Arroyo Grande to receive comments on the proposed 2008 CDBG projects; and WHEREAS, on February 12, 2008, the City Council held a duly noticed public hearing to further consider the City's Program Year 2008 CDBG projects. NOW, THEREFORE, BE IT RESOLVED ED by the City Council of the City of Arroyo Grande, California, to recommend that the Board of Supervisors for the County of San Luis Obispo adopt the Draft 2008 One-Year Action Plan, which shall include the programs listed in Exhibit "A" attached hereto and incorporated herein by this reference, to be funded with the City's allocation of CDBG funds. Agenda Item 9.a. Page 8 RESOLUTION NO. PAGE On motion of Council Member following roll cell vote, to wit: AYES: NOES: ABSENT: seconded by Council Member and on the the foregoing Resolution lution ire passed and adopted this 12 day of February, 2008. Agenda Item 9.a. Page 9 RESOLUTION NO. PAGE TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item 9.a. Page 10 Project and Category_ Public Services Cap $15,606 Ad'u ted 2008 Allocation $4,746 $1,941 E C's Maxine Lewis Memorial Shelter .eration School Bell Assistance League of Sari Luis Obispo County EOC Forty Wonderful $1,941 E Senior Health Screening $1,441 211 Hotline $1,136 Transitional Food and Shelter $941 EOC Teen_Academic Parenting Program (TAPP) $941 Big Brothers Big Sisters $941 Literacy Council $941 CASA $636 Garin! Callers so Life Steps so Subtotal Public Facilities $15,605 'F D �idewai curb huts H u i n 2 i ti f say Luis Obis �trothr street Pari stroom Elnr� #rest Park F estroom �utotai Fc nom 9 P merlt a �r ail B siness a relo ent tenter �ubt tai Elimination of Slums and l f t 30% Cap $31,213 $5, 000 $10,000 Facade Grant Pro•ram Arro o Grande In Bloom $5,262 $15,948 Subtotal d lr l tratlor ar a Plana! 3 9j Cap $20,808 $31,210 $20,807 Administration Subtotal Total $20,807 $104,035 RESOLUTION NO. PAGE 4 EXHIBIT "A" ALLOCATION OF PROGRAM YEAR 2008 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS Agenda Item 9.a. Page 11 Ad'uted 2008 Allocation $4,740 I 9E1-'11 L 6$ 1476$ 1 1476S 1 9E9$ Los I i i I 909`91~$ I os LOS 1 $31,413 $5,000 $5,000 $1 0,000 1Z519$ 9 E 0 1 7 0 LOWOZ$ L O o1.` L$ 9t76'gll Pro osed 2008 Allocation $4,805 000`$ 000'Z$ 009' I i 96L. I 000' 1~ 000 1f 000' I 000' 1.$ ass$ --I $16,195 $33,378* 05 0$ 05 000'0 if 000`9$ 0009$ 0$ $6,442 $15,948 $32,390 $21,593 $21,593 $74,588 00`$ pesen e [poo's 1 000'E$ 00Z VS 009' Z$ 000' 1.$ 00Z' ZS ooa'9$ 1 000'c$ Ls I 05 1 o$ 000`09$ 969`8$ I 000'os$ l os 1 a$ 0 0 O 0 8 o O3 o' E�} r 000`x$ 4 i Lo7c4 4 113 C�3 CAE 69. AO 2007 Allocation $0 1 o$ $2,722 1 91L`E$ 1 os los 1 [ZLZS 1 os $1,814 r9ZZ' 05 90I :9I.$ ro$ l_vcrzz$ I EE ta 1 a, ai 05 04: id fie Project and Category Publk Services 15% Cap $15,605 E 's Maxine Lewis Memorial Shelter l School Bell Assistance League of San Luis Obispo County 1E0C Forty Wonderful 1E0C Senior Health Screening 1 aumoy «Z I TransitiorIFood and Shelter 1 EC Teen Academic Parenting Program (TAPP) Big Brothers Big Sisters Literacy Council dsdol Caring Callers sda ;g en] Subtotal Public Facilities ADA Sidewalk Curb Cuts [Housing Authority of the City of San Luis Obispo IStrother Street Park Restrooms IEIm Street Park Restrooms 1 Subtotal 'Economic Development Small Business Development Center Subtotal Elimination of Slums and Blight 30% Cap $31,210 Facade Grant Program Arroyo Grande In Bloom Code Enforcement Subtotal Administration and Planning Cap $20,807 Administration Subtotal Total op -o ATTACHMENT 1 c 0 ca c E E 8 ti co c O co w o a CD C c CD LI3 cla 1- Agenda Item 9.a. Page 12 COMMUNITY DEVELOPMENT BLACK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET Room 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781-5600 Promoting the Wise Use of Land Helping to Build Great Communities Organization Name: Economic Opportunity Commission f an Luis Obispo County, Inc. (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e- mailed to tnavarro@co.slo.ca.us. The application deadline is :00 P.M., Friday, October 5, 2007. Applications ust_be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the fora or about the rating criteria and process. If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. Fax: 805/544-8156 CONTACT INF RMATI 1 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Economic Opportunity Commission of Ban Luis Obispo County, Inc. Address (mailing and physical address requested if different): 1030 Southwood r. San Luis Obispo, 93401 Contact person/title: Biz Steinberg, Chief Executive Officer/ Jody Smith, Interim Director of Homeless Services Phone: 805/544-4355 805/541 -6351 E -mail address: bsteinberg@eocslo.orejsmith o slo.org RECEIVED ATTACHMENT OR I G H 1 Y I SY*1'1AY'+:IY.1CIrI�Ryt3.!/`l MIY�YYY�4G�AA�MiIYFa tr COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 10 APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR OCTOBER 4. 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING CITY OF ARROYO GRANDE SLOPLANNING.ORG COMMUNITY DEVELOPMENT Agenda Item 9.a. Page 13 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: C 's Maxine Lewis Memorial Shelter 750 Orcutt Road San Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will he operated and /or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Program description: The San Luis Obispo homeless shelter program has two shelter sites: the Maxine Lewis Memorial (MLM) Shelter- at Orcutt and South Broad Street, and the nterfritr Coalition for the Homeless (ICH) Shelter. ICH is a coalition of 14 faith-based groups that formed nearly two decades ago to support emergency overnight sheltering in the community. A different church or synagogue hosts the ICH Shelter each month. Dinner, showers, client screening/intake for shelter beds, and client information/referral as ist nce occurs each night at the MLM Shelter. Families are transported to the ICH Shelter each night to be supported by church volunteers. Individuals and persons with special needs stay at the MLM Shelter. Who /how will benefit: Who: According to the 2005 Homeless Enumeration Report, 2408 individuals were identified as homeless. A staggering (34%) of those counted were younger than 21; 523 (22% of the 2408 identified homeless) were under age 12. Of the 2408 homeless persons counted, /4 (6.5%) were counted in a shelter. All shelters were filled to capacity on the night of the count and many people had been turned away due to overcapacity. The MLM helter program is the largest in the county, providing a significant service to the community. The San Luis Obispo shelter program will continue to benefit the county's homeless men, women and children who receive emergency intervention services to meet their most basic needs. Clients are treated with respect, and receive emotional and educational support to think beyond their immediate challenges and develop a plan to stabilize their lives and move toward greater self-sufficiency. Location: The MLM Shelter is in the City of San Luis Obispo but serves the entire county. The program serves homeless men, women and children from each of the incorporated cities and all of the unincorporated communities in the county. Milestones: Through EOM's relationships and partnerships with other service sites and providers, many of the low income persons we serve achieve permanent housing, and more stable employment and family functioning. Given our county's housing crisis, each family's personal achievements are program milestones. The outcomes achieved in our homeless programs represent incremental progress toward increased personal and community well- being. At the personal level this means a homeless person facing their problems, accepting help, developing a 4/i-changingplan, and working in partnership with shelter staff to take a series of small, manageable steps that lead to positive change. At the community level this means reducing the impacts on agencies and systems such as law enf rkceinent, the courts, hospital emergency rooms, mental health and drug /alcohol resources, and child welfare services. x <..._..:x d 't +rwi a r..r• A�m�• Ir�F+F µwy�'M1�w Wow.wwWh�.'/'Y�YMW i �wr•�- w.�.c�c., ��r..,� iwrk, rtw�crrw�aw ��w.rw �.u�.�...w�..+�.. �ar �n r. a.'.. a... r� .r- �+.+r�r,�rr..w.ca,�.cacr COMMUNITY DEVELOPMENT BLOCK GRANT (CDB PROGRAM APPLICATION ATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING BUILDING PAGE 2 OF 10 SEPTEMBER 24, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 14 4 Will the services offered by your organization increase or expand as a assistance? If yes, please answer the following questions: No expansion is planned because the MLM Shelter program is already operating round. a. What new programs and/or services will be provided? N/A b. Describe how existing programs and/or services will be expanded and increase is expected? N/A 5. Check any of the following eligible activity categories that apply to the program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activiti Acquisition of real property Disposition sition f real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services Interim assistance Relocation of individuals, families, businesses, non-profit organizations, andior farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation result of the CDBG at full capacity, year- what percentage of an proposed project or es). Special economic development Technical assistance and planning studies ,110. .7 r' %.x'YMrt�is.: orx� ov......�fi,�n..a`. ¢-M 0. -.r �►xw�rF�.« -nxW:: w�er�- r: x�: r.+ tWk1wr. c�wy, es. co-wcvet: e^ :�•wr�""+.tl�Cr- 'mwrr�.c��'V" COM DEVELOPMENT BLOCK GRANT DBG) PROGRAM PAGE 3 OF 10 APPLICATION FOR THE 2008 PROGRAM RAM YEAR SEPTEMBER 24. 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 15 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Need Urgency: All services offered are heavily used indicating a substantial need in the county. In the 12 months ending June 30, 2007, 846 unduplicated persons received one or more nights of shelter for a total of 25,410 shelter nights. More than 38% of clients were women and children and more than 34% of adults were disabled. An average of 70 persons pet- night are sheltered ear- round. The MLM Shelter provides San Luis Obispo 's only free dinner and breakfast to Shelter clients and other hungry community me mbers. A total of 56,045 meals were served in the 12 months ending 6/30/07, including 5,225 meals to "diner/dashers" (persons who came for dinner and a shower but not a shelter bed). An average of 75 persons per night are fed year-round. f not funded: San Luis Obispo County's high cost of living and high cost of housing have heavily impacted the local homeless. Until there is an adequate supply of affordable housing in the county, emergency sheltering will be a fact of life. EOM 's MLM Shelter has been serving the county's homeless ess since 1 989. Without CDBG funding from the City and County of San Luis Obispo and other cities, the Shelter would be forced to close. The MLM Shelter is not just the largest homeless shelter facility in the county and the only free dinner in the City of San Luis Obispo. It is the "anchor program for many roviders and services. Without an overnight shelter to meet the most basic needs of the homeless, outreach and assistance services are disrupted and ongoing stabilization and self-sufficiency efforts are undermined 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non- profit, for- profit, experience in operating similar programs, etc.): As the county's Community Action Agency, EOC has provided critical services to low income county residents since 1965 and, since 1989, has operated the MLM Shelter in San Luis Obispo. We collaborate with the Interfaith Coalition for the Homeless, the City and County of San Luis Obispo, the SLO Housing Authority, the SLO Supportive Housing Consortium, the Homeless Services Coordinating Council, eop /e's Kitchen, and numerous public and private health and human service agencies to provide services to homeless clients. Key community partners include County D", County Mental Health, County Drug and Alcohol, CC, Transitions- Mental Health Associates, Americorp, Cal Poly, and Beyond Shelter. To support the countywide continuum of homeless services, EOC is contributing state funding toward creation of the county 's 10-Year Plan to End Chronic Hotnelessness. This plan wi be the "road map to help guide homeless service delivery for the next decade, and wid/ benefit all communities in the county as well as the network of public, private and faith-based partners and service providers. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGFZAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 4F10 SEPTEMBER 24, 2007 SLOPLANN IN.ORG Agenda Item 9.a. Page 16 NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low- and moderate income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 846 Person /households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low income (earning 51% 80% or less of the County median- income)? 0 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median income)? 846 Persons l' ouseholds (circle the applicable unit) .v 4+r *'w1r+WW t�.,+.K Y. HM1xI.tit.F�w�/w. v+4. +N5��� _.w.....,�•:fi COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24. 2007 SAN LUIS BI PO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 17 1 Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The MLM Shelter program serves homeless men, women and children as space is available. The client population includes youth accompanied by a parent or guardian, and adults including seniors. We serve persons of all ages, genders, races, and et nicities without discrimination. This includes the mentally ill, developmentally and physically disabled, persons suffering from or in recovery from substance abuse, veterans, migrant farmworkers, and the working poor. Persons with physical or mental disabilities are served at the MLM Shelter so long as they can care for themselves and behave appropriately in a congregate setting. We serve the chronically homeless, si u tiona y- homeless, unemployed, under- employed, uninsured, and underinsured. 11. How will the clients benefit from this project? Shelter clients have "one stop access to a broad range of services to help them stabilize their lives and move toward greater self-sufficiency. As well as providing emergency shelter, the EOC Homeless Services program provides a holistic framework o f services to help meet client needs. Comprehensive services include community meal programs at the MLM Shelter and Prado Day Center, daytime services at the Day Center, linkages and advocacy support, and access to intensive case management and permanent housing. Without these emergency shelter services, clients would congregate in public places or disperse throughout local neighborhoods, impacting law enforcement and other public agencies. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 6 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUIS BI P OUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 18 BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial /ethnic characteristics)* Demographics are collected during the client intake process using the California Department of Community Services and Development demographic form (Exhibit A attached). 13. How do you currently document income status of each client? (Example: very low, low- and moderate- income* As part of the client intake process, client income is verified using the federal poverty guidelines. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUGS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 19 FINANCIAL CIAL II F RMA1 ION 14. Total amount of CDBG funds requested: 309 758 Please identify the jurisdiction(s) to which you are applying*: Cit o Grover Beach Ci Arro o Grande 'i o San Luis o ,ice and County If you are requesting CDBG funds from more than one j urisdi Lion, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $5 000 City of Paso Robles: City of Ata cadero: City of San Luis Obispo: $141 753 City of Grover Beach: 7 500 County of San Luis Obispo: $155 505 Since Morro Bay Bc_,j, Pismo Beach are not, jt of the Urban C razy; we w a o c orr Gen r-a/ *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 2. Other Federal funds) (please describe bei w 3. State source(s) (please describe below) 4. Local source(s) (please describe below) 5. Other funds (please describe below) Total Revenues Please see Exhibit B attached b. Expenditures: List below by item or cost category. Please see Exhibit B attached COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 20 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? CDBG funds are the primary mainstream resource used to support operation and maintenance of the MLM Shelter program. Other funding shown an Exhibit B also supports the shelter operation and is received throughout the year. Every effort is made to keep costs low by generating volunteer and in -kind support. EOC js Head Start kitchen prepares the dinner on weekdays; community groups provide dinner on weekends and holidays. The shelter's dinner program annually involves several dozen community groups and local f amilies and/or individuals. We are always looking for new meal providers in order to keep program costs as low as possible. In addition to the volunteer groups that provide dinner on weekends and holidays, volunteers are used to help serve dinner every night and to be "evening friends". Volunteers and groups such as Beyond Shelter also help with special events such as shelter repairs/ upgrades, or take on special projects such as "shopping at the Food Bank, or helping with the "homework club Community motels donate towels, sheets and blankets to the program,. other local businesses to "blanket and pillow" drives to benefit shelter clients. We are also constantly looking at ways to diversify resources, especially to support the largest expense categories of staffing, laun ry and maintenance/repairs. Homeless Resource Development Advisory Committee has recruited new members and is focusing on expanding the number offundraising events and donor groups that support the shelter program. EOC has also engaged a resource development consultant to create a long-range plan that will expand the agency capacity to generate diver sif ie l programmatic and capital development resources. That plan will be presented to the EOC Board in October 2007. 17. Will CDBG G funds be used to match /leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG funds are the primary mainstream resources used to support shelter operations; C G and ESG fluids are used to leverage all other local and private resources. Please see Exhibit B. I certify that the information in this application is true and accurate to the best of irer knowledge and ability. Signatu }e Printed or typed name Elizabeth "Biz" Steinberg__ Date Chief Executive Officer Title COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 9 OF I0 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING SLOPIANNING.ORG Agenda Item 9.a. Page 21 Note tupplicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million Provide documentation regarding ability to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. Reporting of beneficiary data on a quarterly and year -end basis is required for flUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473 }5420. Valerie Humphrey, Public Works Dept., City of Ataseadero, 6907 El Camino Real, Atascadero, CA 93422, (805) 470 -3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473 -4520. Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237 -3970. Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781 -7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781 -5787. COMMUNITY UNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBIBPO COUNTY PLANNING BUILDING .r+w'M+F+`.ar tl+xT raw PAGE 10 OF 10 SEPTEMBER 24, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 22 HOUSEHOLD SIZE A B C Median Income 1 Person $12,950 or less $12,051 to $21,600 $21,601 to $34,550 $43,200 2 Persons $14,800 or less $14,001 to $24,700 $24,701 to $39,500 $49,350 3 Persons $16,650 or less $16,051 to $27,750 $27,751 to $44,400 $55,550 4 Persons $18,500 or less $10,501 to $30,850 $30,851 to $49,350 $61,700 5 Persons $20,000 or less $20,001 to $33,300 $33,301 to $53,300 $50,550 6 Persons $21,450 or less $21 to $35,800 $35,801 to $57,250 $71,550 7 Persons $22,050 or less or less $22,051 $24,451 to to $38,250 $40,700 $38,251 to $61,200 $76,500 8 Persons $24,450 $40,701 to $65,150 COMPLETE IN FOURTH QUARTER OF FISCAL YEAR REPORT ONLY Agency Program Name Action Plan Year Jurisdiction: Total this quarter White 0 His *anic Amer Indian /Alaska Native and Black/African American Other Multi Racial A. Extreme! Low Income see chart below B. Ile -Low Income see chart below D. Low-Income (see chart below 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .�i; w; jr�° a�&' 7�w�' `�ver,:z. °:t�'•�"•�1..��K*��r�' CONTRACTOR QUARTERLY CDBG REPORT FORM QUARTER REPORT PERIOD: Black/African American Asian American Indian /Alaska Native Native Hawaiian/ Other Pacific Islander Black/African American and White .Asian and White American Indian/Alaska Native and White EXHIBIT A, TO CDSG APPLICATION To determine a client's income level, first find the number of persons in client's family in Iefthand column, then cross to the right to find the column in which the total family income falls. A, B, or Other Funds: Identify funding source(s) and amounts. Use additional sheets if needed. Cash Match 1 2 State 1 2 Local Government 1 Private Sources: TOTAL Quarter Amount Year -to -Date Please leave blank Agenda Item 9.a. Page 23 a. Revenues: Budget 08/09 2. Non-CDBG Funds Requested: SLO County ESG 35,515 Co. of SLO General Fund 65,595 Emergency Housing Assistance Program 7,242 FEMA 31,000 City of Morro Bay, City of Pismo Beach 7,500 Donations 99,115 Economic Opportunity Commission of SLO County, inc. Maxine Lewis Memorial Shelter Proposed Budget FEE June 30, 2009 1. CDBG Funds Requested 309,758 Total Funds 555,725 b. Expenditures: Salaries 275,042 Fringe Benefits 110,874 Office Expense 10,618 Transportation 8,686 Utilities 20,558 Food 17,045 Laundry 13,465 Maintence Repairs 9,343 Janitorial Contract 6,689 Program Supplies 22,071 Advertising Recruiting 4,280 Miscellaneous 15,889 Indirect Administrative 41,165 Total Expenditures 555,725 Agenda Item 9.a. Page 24 assistance league San Luis Obispo County October 6, 2007 Ed Gallagher Community Development Department City of Paso Robles 9000 Spring Street Paso Robes, CA 93446 Dear Sir, Enclosed is our application for the Community Development Block Grant Program. Assistance League® of San Luis Obispo County is a nonprofit volunteer organization which provides service based on the needs of the community. Its goal is to positively effect the quality of life of those we serve, All management, administration. fund raising and staffing of our projects is done by our volunteer members. We conduct two unique San Luis Obispo County community based philanthropic projects. Since 1995, Option School Belem has provided school appropriate clothing to over 10,000 needy children throughout San Luis Obispo County. During the 2006-2007 school year 1,015 children were served. The majority of the children who are referred to Operation School Fell (OSB) live with difficult situations such as parental unemployment, low incomes, single- parent households or foster home placement. These situations prevent these children from having access to adequate school clothing. Children may often be teased or taunted by their classmates and feel embarrassment and humiliation. This may contribute to erratic school attendance, poor learning and low self -esteem. Operation Totes provides canvas tote bags filled with toiletry items and emergency clothing. These totes are available to the women and children housed in the three Women's Shelter Programs of San Luis Obispo County. Operation Totes also provides totes for victims of sexual assantt through the Sexual Assault Recovery and Prevention Program of San Luis Obispo County. Members of Assistance League believe a $3,000 clothing 37 children will have a synergetic effect on themselves, parents, teachers and community. Sincerely. Mary Lea Harris Grant Committee P.O. Box 14904 San Lois Obispo, CA 93406 Tel. (805) 782 0824 www.alslo unty.org i 40-AAAL, enclosures: Non profit 501 (c) (3) Insurance documentation 2007— 2008 Budget Paso RObIes OCT o s 200? Planning Divgg0n Agenda Item 9.a. Page 25 INTERNAL REVENUE SERVICE District Director c/o icCae].in Industrial Park 2 Cupania Circle Monterey Park, CA 91754 Attn:EOG-2 NATIONAL ASSiSTANCE LEAGUE 5627 Fernwood Avenue Los Angeles, CA 90028 Dear Applicant: 1 Department of the G qq74 Date: Person to Contact: •Earl Knight Telephone Number: -6619 Addendum Applies: No Treasury We have considered your lo Teter roonir� your or tior� for a group exemption organizations a exempt from Federal ixxc o the type* desc described in ec ion ne the internal I evenue Code. 8 of Our records show that you were ea Federal income tax under section gnzed as exempt from exe ti on letter remains in 8 o the Code. of Based on the inrmetion subordinates whose names ed� we reogne your Federal �nootr�e tar under on the fist you submitted as exempt er sexton I o o the Code. Additionally we have classified carte, supervise, or control, organizations you notification to us, as organizations axed Bich are covered by your oux�dat�r� because gn mat are not private e they are organizations of the type of the internal described section 509 a Revenue Code. Donors deduct contribution provided section of s to your subordinates as transfers orb a Code. quests, legacies di deductible for se ot�r sbornates or for their use are yes, ded applicable estate axed. gi ax purposes i provisions of sections 05 2106 they Che Code. and of the You and your exempt subordinates as normally more than 5 are whose gross receipts each year eturr•� o rain tior� Exempt e each required to file Form 990 the fifth month after from Income Tax, b the 5th day of t prefer, the end of the annual accounting per you may fi e a group return for t os d To If authorize you in ritir�g to include a sbordir�ates that r.ire to file Form 990 for the that et.�r I• yon are your ors aotivit; you must file a separate return and may not be you file for your subordinates included an nor group return tes The law imposes a penalty of $10 a day, when a return is filed late for the die unless there reasonable cause $5,000 However, the maximum penalty imposed cannot or percent o grass race p exceed 3o This penalty may also opts for the year, whichever is o charged if a return is not complete, Agenda Item 9.a. Page 26 MIUM Mm m M INIM MEM 10/04/2007 10 :46 FAX 805 7722010 ASAP Reprographics AMERICAN STATES INSURANCE CoMPANY SEATTLE, wAsaiNGTON COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS PAGE CG 1 NAMED INSURED: ASSISTANCE LEAGUE OF SAN LUIS POLICY NUMBER: 01-0 -510363 FORM OF BUSINESS: INDIVIDUAL LIMITS OF INSURANCE COMFERCIAL GEPIBEW. LIASZLIT PGENERAL A SC0�1'�I�E?ED L OFBRAT�O��S AGGRLGATS�LIMYT o�� Eg OpE1tATIOMS) PERSONAL AND AQPER1'ISING INJURY LI}SIT EACH OCCURRENCE LIMIT !��DIGAI, EIieEN ONE PERSON) PREMISES) EMPLOYMENT PRACTICES LIABILITY AGGREGATE LIIiIT EACH C1AI!! LIlII? LlQpoR LIAIJIL2TY AGGREGATE 4IliIT EACH COlD9QN CAUSE LIFfIT CODE CLASSIFICATION-PREMIUM BASIS MISCELLANEOUS PROFESSIONAL LIABILITY PREI ES NA 00234 P MET PRACTICES LIABILITY LI IIOR LAN LIABILITY PREMISES 1 58161 LIQUOR LIABILITY RESTAURANTS, TAVERNS, HOTELS AND MOTELS INCLUDING PACKAGE SALES GROSS SALES (PER $1,000) TO MEET COVERAGE MINXJW1I -C (GL) (0207) soUTHwEsT 3,090 4.6080 ?004 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 10,000 10 000 1 000, 00 RETROACTIVE DATE OF 07-22-07 APPLIES TO SECTION I OF THE EMPLOYMENT PRACTICES LIABILITY FORM THIS INSURANCE DOES NOT APPLY To ANY E PLOYMENT PRACTICES' WHICH OCCURRED BEFORE TBE RETROACTIVE DATE EXPOSURE RATE PREMIUi INCLUDED PREPARED 05-16-07 CMD40 sE .0001 14.00 233.00 C-AG.16•PPii+4X45022.141 Agenda Item 9.a. Page 27 10/04/2007 10:46 FAI 805 7722010 Safeco NAMED INSURED AND ARC 9 -C (0207) SOUTHWEST Insurance SEE MAC INSURED EXTENSION AMERICAN STATES INSURANCE COMPANY FIRST NATIONAL INSURANCE CO. OF AMERICA ASSI STANCH LEAGUE of SAN LUIS caispo CO UNTY INC. PO BOX 14 904 SAN LUIS OBISPO, CA 93406 POLICY PERIOD FROM 07-22 r0 -22 -0 :01 AM STANDARD TIME AT Y0t1R MAILING ADDRESS SROwN ABOVE. THE TOTAL ESTIMATED PREMIUM FOR THE POLICY TERM IS $1,582.00. YOU WILL E BILLED HROU GH YOuR CUSTOMER ACCOUNT #717-7178-003-01. THIS POLICY I S SUBJECT TO A FINAL AUDIT. IN RETURN CDR THE PAYMENT OF THE PREMIUM, ANO SUBJECT TO AI. THE TERMS OF THIS POLICY, THE COMPANIES INDICATED ON THE SPECIFIC COVERAGE PART DECLARATIONS AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. CURIAL PROPERTY COVERAGE PART C NMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL INLAND MARINE COVERAGE PART COMMERCIAL AUTO COVERAGE FART PREMIUM FOR CERTIFIED ACTS OF TERRORISM TOTAL POLICY PREMIUM ASAP Reprographics SEATTLE WASHINGTON DMMERC1AI PACKAGE POLICY POLICY NUMBER RENEWAL OF SENT NAME AND ADDRESS BY TMORREO REPiiESENTATN� COMPANY USE ONLY CB INSURED COPY Page 1 DECLARATIONS 01-CH 01-CE o7-87 HUB I V L OF CA INS SVGS INC PO BOX 3310 SANTA BARBARA, CA 93130 0475555 (805) 662 -2571 6 i iw 1 PREPARED 05 1 7 la 003 991,0 423.00 S 8.00 254.00 1,580.00 1#.• 2.00 1,582.00 $rici i14 Ali gabmalogo ifi ii ;1 MiuA'a& raligareptailor CAPPIIMMUNIYAWMA Agenda Item 9.a. Page 28 10/04/2007 10 :46 FA/ 805 7722010 COMMERCIAL GENERAL LIABILITY COVERAGE FART DECLARATIONS PAGE .CG NAMED INSURED: ASSISTANCE LEAGUE OF SAN LUIS POLICY NUMBER: O1 510363 -1 COD CLASSIFICATION PREMION BASIS COMMERCIAL GENERAL LIABILITY OTC THAN PRODUCTS-COMPLETED OPERATIONS PREMISES 1 41667 CLUBS CIVIC, SERVICE OR SOCIAL RAVING BUILDINGS OR PREMISES OWNED OR LEASED OTHER THAN NOT -FO- PROFIT INCLUDXNG PRODUCTS COMPLETED OPERATIONS AREA A PER 1000 SQUARE FEET), 48557 SOCIAL GATBERIRGS AND MEETINGS ON PREMISES NOT OWNED OR OPERATED BY INSURED OTHER TRAM NOT FOR -PROFIT INCLUDING PRO CT COMPLETED OPERATIONS (PER LOCATION) TO MEET COVERAGE MINIMUM PREMIUM ADJUSTMENTS: CERTIFIED ACTS OF TERRORISM COMMERCIAL OENERieiL LIABILITY TOTAL ASAP Reprographics 0 002 9-CC(GL)(0207)SOuTHWEST EXPOSURE RATE PREMIUM 1 37 3 341.1470 1.00 4040 37.00 103.00 0.00 5 423.00• PREPARED 05-16-07 CMD 0 SEQ.0001 c- ar,amssoota Agenda Item 9.a. Page 29 C (CO CO 20 5o'0t ims? rRrw 05- 16 011:40 5E9.0001 Agenda Item 9.a. Page 30 *bib IANt,t Lr-Auut r backftil LUIS D131 P ?UNTY BUDGET JU 1 oD MAY 200s NCOME 4105 4220 4260 4500 4610 4620 4630 4010 4040 ontr butjons 08S Unrestricted Contributions Grants o -it-�t r m r;n Fundraiser Other Fundraising_ Fashion Show Back to School Mailin 1 500.00 $1 000.00 1 000.00 4250 1 4270 4280 1 Ilnt Membership Dues Members On I AL Conventjonsli eeti s OTAL INCOME Mal= $8 000.00 1 1 �I $35 000.00 2 000.00 1l 16,000.00 $5,000.00 ■i 1 ,000.00 $5 030.00 2,500.00 1,• 11 1 08.030.00 otal P u!ram Services onation s to NAL uctn f moeti ubIic Relations Insurance Dues r Y otal Mara ement General $200.00 $200.00 $6 800.00 $400.00 $3 000.00 5500.00 $5,000.00 $600.00 $500.00 $2 500.00 $600.00 I L 1 Srll 520 510 530 540 550 560 onor Development otal Resource Develo meat Fall Fashion Show ock it to Em Back to Sctiool rin0 Fundraiser then Fund ism 1 $1 000.00 52 400.00 110 910-05 10-10 NET INCOME 515,000.00 51 50.00 000.00 $24 600.00 $95,000.00 1 3,030.00 Agenda Item 9.a. Page 31 Organization Name: Assistance League® of San Luis Obispo County (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdktions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 1-5624, or e- mailed to tnavarro@co.slo.ca.us. The application deadline is 5 :00 P.M. Friday, October 5, 2007. Applications must be received by the County or one of the p rticipating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED DER THE DADLINTE WILL NOT BE ACCEPTED. NOTE: 1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff Also, please call County and/or city CDBG staff with any questions about how to complete the fr or about the rating criteria and process. I. Name and mailing address of applicant organization, with contact person, phone and fax number, and e-mail address: Assistance League® of San Luis Obispo County 9 p PO Box 14904 San Luis Obispo, CA 93406 1500 Lizzie St, San Luis Obispo and 6655 Santa Rosa Road, Atascadero Address (mailing and physical address requested if different): Name: Cont@GAt 'eta title Phone: Fax: E -mail address: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBIBPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET ROOM 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781 -5600 Promoting the Wise Use of Land Helping to Bra #1d Great Communities f`the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION Mary Lea Harris Grant Committee Chair 3995 Amargon Atascadero, CA 93422 805-610-1787 mleah@charter.net No fax COlvIMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR SAN LUIS O ISPO Comm' PLANNING BUILD/NG PAGE iof10 AUGUST 28, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 32 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program; Operation School Belle Our distribution centers are in the Taylor Gym 1 500 Litz a St., San Luis Obispo and class room #16 at Santa Rosa Academy, 8655 Santa Rosa Road, Atascadero. iIin ddre s. 14904 San Luis bis o CA 93406 5 ase descrx e ro p p a ose� p� c v program. In one or two short paragraphs, include a or p g ram ar description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location firorn which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project program milestones. Operation School Bell ®OS provides needy San Luis Obispo County grammar school children with. new school appropriate clothing and supplies through a County referral process or.through an elementary school's administration. Each child receives two outfits, shoes, socks, underear, a warm jacket, a backpack and a new age appropriate book. It is the only ongoing program of its kind in the County. Continued on Page 2B of 10. increase or expand as a result of the D 4. Will the services offered by your organization nacre p assistance? Tlyes, please answer the following questions: a. What new programs and/or services will be provided? Operation School Belle (085) is our primary project. We plan to clothe 1 000 children, Every year we have a few more and clothe those children that we can. Operation Totes is expanding yearly. Last year we donated 94 totes to the three County Women's Shelters and to BART. This yearwe have already increased that number by donating to the SLO Red Cross, Assistance League will be giving totes to the Family Care Network, 6 Cities Meals on Wheels. The totes are filled with personal hygiene products. With more funding we will be able to increase the number of totes available and the products (ie dental hygiene) we include in the totes. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? W ith increased funding we would be able to increase the number of children we clothe. In the spring we would be able to clothe new students at our outreach centers, and let our referring agencies know that we are still able to clothe children. We would be able to increase both the number of totes available for county organizations and the products included in each tote. The last two years we were able to "dust manage' to clothe the children who applied for services. Every year more children seek our services. We hope we will not have to turn any clients away. Our bottom line is: when we run out of clothes we stop clothing the children, until the next school year. COMMUNrrf DEVELOPMENT' BLOCK RANT DBG PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR eI21 Csai on rtniorry IDI ArampN; 14 Rim nom PAGE 2 OE 10 AUGUST 28, 2007 SLOP LANN1N i.O G Agenda Item 9.a. Page 33 The immediate goal of Operation School Bell is to make sure that children have adequate clothing to attend school. The ultimate goal of OSB is to improve the self esteem, of the children we serve so they may get the maximum benefit from their school environment. School administration; teachers, EOC, Migrant Education Program Workers, and many other agencies make referrals of children K-6th grade who are need of new school clothes. Clothing Appointments The telephone answering machines at our facilities have a message in both English an Spanish, with instructions on how to make a clothing appointment. We start August 1, 2007 and end April 30, 2008 Children are clothed at both North and South OSB sites (Taylor Gym in SLO and Santa Rosa Academy in Atascadero three times per week (afterschool and Saturday). Clothing sessions will continue through April, or as long as we have a sufficient supply of inventory. During each clothing session, three or four volunteers individually assist 16 -18 children in the selection of two school appropriate outfits, plus shoes, socks, underwear and a jacket. In addition, the children through our Books For Packs receive a grade appropriate book. As of September 30, 2007 we have clothed 500 San Luis Obispo County children The Outreach Program with the cooperation of Healthy Start and the Migrant Education Program, who evacuate the children in need of our services in the outlying areas of our County, we conduct the Outreach program. Schools in this program include four elementary schools in the Lucia Mar School District, Shandon and San Miguel. We schedule at least one clothing session per school per year during the months of September, October, and November. Our volunteers will travel to the Outreach schools with bags of clothing that have been packed the day before for each child. The children are scheduled to come to an on -site location at the shoot (classroom or office) to try on and select their clothing. The children receive the same assortment of school clothes that they would have received at one of our clothing sites. Preparations for Year -end Inventory Ail remaining items of inventory are sorted and organized so they may be counted during the year-end physical inventory, May n 31, 2008 Ordering Our volunteer buyers evaluate the year -end physical inventory count and complete making bulk orders for jackets, jeans/shorts/skirts and t- shirts /blouses: shoes, backpacks and books. Through the year we receive large donations of opened packages of underwear and socks from veal Mart, Paso Robles. Volunteers sort and bundle the clothes by size. Our shoe buyer will make several trips during the year to K -Mart in Atascadero (where the store gives us a substantial discount). During the summer our orders arrive and we stock our shelves and racks. The clothing is displayed as they would be in a clothing store. Distribution of flyers During July and August volunteers distribute flyers to the county schools, EOC, Social Services, Healthy Start and the Migrant Education Programs. The flyers announce our services, give our phone numbers and request referrals of children who are need of new clothes. For the past several years we have clothed over 1,000 county children at a cost of $80.00 per child. Last year we clothed Arroyo Grande 55 children Atascadero 162 children Grover Beach 75 children Paso Robles 141 children San Luis Obispo 76 children Other SLO County 506 children Page 2bof10 Agenda Item 9.a. Page 34 5. Check any of the foliowving eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the ode to Eligible CDBG Activities). Disposition of real property Public facilities and improvements (mar include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities Public services Acquisition of real property Interim assistance Relocation of individuals, families, businesses, non -profit organizations, and/or fauns Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies COMMUNTTY DEVELOPMENT BLOCK GRANT a PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LEDs OBISPO COUNTY PLANNING BUILDING PAGE 3 OF 10 AUGUST 28, 2007 :0P A1 I144G Agenda Item 9.a. Page 35 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The last two years we "just managed" to clothe the children who applied for seryii es. With added fund raisers and more grant writing we were able to make ends meet. Every year more children seek our services. We hope we will not have to turn any clients away. Grants from government agencies and other giving organizations are being cut because there are more non profit organizations applying for grants and other aid. Our bottom line is: when we run out of clothes we stop clothing the children, until the next school year. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non profit, for- profit, experience in operating similar programs, etc.): During July and August we send flyers to every organization and elementary school that can refer children who need clothes. They include Migrant Education Programs in Paso Robles, Shandon, San Miguel, San Luis Obispo, Oceano, and Nipomo; Community Link, Department of Social Services. EOC.. Family Resource Center, North County Shelter Warren's Resource Center, Morro Bay Health, Paso Robles Health Department. SLO County Mental Health, Self Help Housing, Kinship CenterAmerican Red Cross, Behavioral health Services, Big Brothers Big Sisters, Casa Voices for Children, Family Care Network, rl Life Steps Linkages, Mental Health Youth Services, Migrant Head Start E C, Saivati n Army Social Services, SLO Child Abuse Prevention Council, SLO County YMCA, United Way of SLO County. Starting August 1 the clients who have been referred by one of the above organizations, call and make an appointment at either OSB location. Our message is in English and Spanish. By August 15 we are clothing children. A majority of our clients are clothed by December 1 at one of our two centers or through our outreach program for children who can not travel to Atascadero or San Luis Obispo. We do continue clothing children until April 30 or until we run out of clothes. Members of Assistance League schedule appointments, get inventory, stock inventory and help our clients choose their shoes, socks, jeans, tops, backpack and book. Our organization and services are preformed 100% by volunteers. COMMUNITY DEVELOPMENT BLOCK GRANT D PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis BJSPO COUNTY PLANNING 8 BUILDINO PACE 4 OF 10 AUGUST 26, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 36 NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the propos and explain how the project or activity meets that national objective. a. If Benefits low- and moderate income persons as defined by the U.S. Departriient of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate- income persons. b. Aids in the prevention or elimination of slums or blight. NOTE; To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. o. Meets community development needs having a particular urgency where a *fisting conditions pose a serious and mediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low and moderate -income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): /00 b. Of the total number of persons or households entered above, how many will be low-income (earning 51% or less of the County median- income)? c. Of the total number of persons or households entered above, how many will be v_ cry low income (earning 50% or less of the County median- income)? z sa COMMUNITY DEVELOPMENT BLOCK GRANT o PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING ouseholds (circle the applicable unit) ouseholds (circle the applicable unit) ouseholds (circle the applicable unit) PAGE 5 OF 10 AUGUST 28, 2007 1 Agenda Item 9.a. Page 37 10. Who are the clients of your organization? (Example: tow- to moderate- income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Children of Migrant Farm Workers Children of Battered Spouses Children in low income homes Our clients are elementary school children who need clothes. They are in grades K 8 t All of our clients are referred to us by the various county agencies (le. Migrant Education Program, Women's Shelters, see question and elementary schools. We assume they are from families that are from low to moderate income. The referring agencies and especially the schools do not share with us the family's income level. We only ask that the referring agency verify that they are in need of clothing and could benefit from our assistance. Our clients come to us from schools with higher Title 1 percentages. From the US Dcpartment of Education: TITLE I--IMPROVING THE ACADEMIC ACHIEVEMENT OF THE DISADVANTAGED 2) meeting the educational needs of low- achieving children in our Nation's highest poverty schools, limited English proficient children, migratory children, children with disabilities, Indian children, neglected or delinquent children, and young children in need of reading assistance; 11. How will the clients benefit from this project? People when wearing a new outfit feel better about themselves. Children in new clothes feel better about themselves and should do better in. school. Properly fitted shoes are good for the feet and healthier rowth. A jacket for warmth. Some children receive for t fi rst time a book of their very own. Clothes 9 i don't insure a better education, but feeling better about themselves does assist their learning, We have had children write us notes about their first, never been worry by someone else clothes. Parents write us about how happy their children are with their dew clothes. Teachers write to tell us how much better the children act when they are wearing their new clothes. CoimuNrn' DEVELOPMENT BLOCK GRANT Ms PROGRAM APPUCATION FOR THE 2008 PROGRAM YEAR I pJ I s o m nom," rnu lorry PI mown A Pim ni r2 PAGE 6 OF 1 AUGUST 28, 20 J not Ammo. (Inn Agenda Item 9.a. Page 38 BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? {Example: racial/ethnic tharacteristicsr Our clients are elementary school children who need clothes. They are in grades K 6th. We have collected data on the children school attended, and city where they live which we have used in our reports and grant requests in the past. When we deliver our informational flyers to our county schools we suggest that they refer students who are in the free lunch program in their school. We also know the referring agency, but we have not yet used that information. All of our clients are referred to us by the various county agencies and elementary schools. We assume they are from families that are from low to moderate income. The referring agencies and especially the schools do not share with us the family's income level. We only ask that the referring agency verify that they are in need of clothing and could benefit from our assistance. We have been able to get information about the number of children in each school with Title 1 monies, but we are not able to get specific information about the number of children who are referred to us as being a Titre 1 student. From the US Department of Education: TITLE I--IM V /NG THE ACADEMIC A CH! T EN F THE DISADVANTAGED 2) meeting the educational needs of low-achieving children in our Nation's highest schools, limited English proficient children, migratory children, children with disabilities, Indian children, neglected or delinquent children, and young children in need of reading assistance; We are now compiling the statics of agency referrals which we assume will help us in our future reports and grant requests. We hope the referring agencies will be able to help us with the standards they use when referring clients to us. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. 3. How do you currently document income status of each client? (example: very low, low and moderate income)? We don't. We need help to figure out how to comply with this request. We hope that comparing the number of students from each school to the percentage on `title 1 funds will help with our documentation. Also, documenting the number of clients referred to us from a agency using their financial guidelines for public assistance. Our National Assistance League does not want us to refuse service to any student based on financial information. We clothe all children who are referred to us. COMMUNITY DEVELOPMENT BLOCK R VT (M) PROGRAM APPLICATION FOR THE Zoo$ PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING WING IN PAGE oF IO ].y�7 AUGUST ye. D SLYPN1N Agenda Item 9.a. Page 39 14. Total amount of CMIG funds requested: 3,000 Please identify the jurisdiction(s) to which you are applying Cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, and County of San Luis Obispo If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $2,000 City of Paso Robles: $3,000 (will clothe 25 children) (will clothe 37 children) City of #t sca ro: City of San Luis Obispo: (will clothe 37 children) City of Grover Beach: $2,000 County of San Luis Obispo: _Tip_ (will clothe 25 children) (will clothe 37 *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of 'r iday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemise all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 3 2. Other Federal fund(s) (please describe below) .tom 3. State source(s) (please describe below) 4. 4 Local source(s) (please describe below) 5 5. Other funds (please describe below) Total Revenues S Page 8bof10 b. ijditur s: List below by item or cost category, Page Bb of 10 FINANCIAL INFORMATION COMMUNFTY DEVELOPMENT BLOCK GRANT CDB G) PROGRAM PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 28, 2007 SAN LUIS OBJSPO COUNTY MANNING BUILDING LO PLAN NIN .ORG Agenda Item 9.a. Page 40 Funds from Ideal sources: $6,000 from the city of San Luis Obispo $3,500 from San Luis Obispo County Other funds fund raisers Back to School Mailer Sock It To 'Ern Mailer Fashion Show Spring Gala Other Fund raising Fund raisers 4,000 $14,600 $10,000 $20,000 I x.000 48,600 Expenditures Children's Clothing Underwear 1.25 each x 7.50 Socks 1.00 each x 6.00 Shoes 9.50 per pair 9,.50 Shirts/ 'ops 5.50 x Pants/Jeans 9.50 x2 .packet 17.00 Backpack 6.25 Book 5.00 Current Cost Per child 11.00 19.50 17.00 6.25 5.00 8 1 75 Project Expenses Inventory (clothing/books) $46,800 Telephone/Utilities 500 Building Maintenance Supplies 200 Office Supplies/Postage/Copying 1,000 Public Relations 2,000 Training/Conferences 5,500 Professional Services 3,000 Insurance 3.000 Operating Expenses for OSB $6.g.2_0 Page 8b of 10 Agenda Item 9.a. Page 41 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these fuve gtr t c he t t r itip a ga bew' c il pika Before 8aN&8rirts we send a mailer to local businesses. Our Back to School mailer asks the business to sponsor one or more children at a cost of $80.00 per child. We budgeted 4,000. Our Christmas mailer is "Sock It To tern It is mailed o individuals, clubs and organizations asking for a donation. We ask the donor to put a check in the enclosed sock and mail it back to us. We budgeted $14,600. In early winter we sponsor a Fashion Show/LunchlRaffle. It will be January 19 This event will feature both clothes and jewelry. $10,000 Our final fund raiser is in late spring. It is a Gala/Dinner/Show/Raffle. This year it wilt have a Mexican Theme. $20,000 gross We also have different service organizations that will collect funds when we make a presentation or a request for financial assistance, 52,000. 17. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. We do not have any matching funds. We have received $9,000 from San Luis Obispo. This will be used to clothe most of their children. San Luis Obispo County gave us a grant of $3,500 which we should receive in the next few weeks. I certify that the information in this application is true and accurate to the best of y knowledge and ability. COMMUNITY DEVELOPMENT BLOCK GRANT (CD PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING a-4424d 5- &fp 7 Date PAGE 9OF10 AUGUST 28, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 42 COMMUNITY DEVELOPMEIJT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR :.'r:�E'�''4.'�'�:`�'�r9�'� 1iE�. �t� IS�I' b+ rsdlglu. �PfMwrgoh. elF° �11i1�.' t8' n'?+1 �4' TId�M+ �gdMU` 5: A* kl ;�!k'�F,'S.�G�r►x:'�*"�'!2�R.°. ski.. �µqi! xp�'+ 9GT. 1" C1t "JC7e�'�.„�k #w.'.' .y"ai.�b SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Oros STREET ROOM 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781 5600 Promoting the Wise Use of Land Helping to Build Great Communities Organization Name: Economic Opportunit Commission of San Luis Obispo County, Inc. To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner 111, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781 -5624, or e- mailed to tnavarro @co.slo.ca.us. The application deadline is 5:00 .M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE ILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a IUD- prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Economic Opportunity Commission of San Luis Obispo County, Inc. Address: 1030 Southwood Drive San Luis Obispo, CA 93401 Contact person title: Raye Fleming, Health Services Division Director Phone: 805-544-2498 Fax: 805- 544 -3249 RECEIVED E-mail address: rfleming@eocslo.org ORIGINAL W44 kFk .4•. r,, ,,1•01.74,..11,vff.. 4:..71, -m: a-a +w��w a.w .+k a nn ey COMMUNIre DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 10 APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING CIN OF ARROYO GRANDE LOPLANNING +ORO COMMUNITY DEWLOPMENT Agenda Item 9.a. Page 43 project/program milestones. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PROJECT DESCRIPTION 2. Title /name /address of proposed project or program: Forty Wonderful Program EOC Health Services 70,E Grand Ave. San Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an cpinti of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of EOC Health Services' (EOCHS) Forty Wonderful Program is the only no -cost preventive health screening program in San Luis Obispo County for rnenapausa and post-menopausal women, ages 40 and over, who are medically underserved, Ion- income, under- insured, or uninsured. The purpose of Forty Wonderful is to improve access dial services, promote early detection and intervention of chronic diseases, and reduce mortality. Preventive health screening services and education include: reproductive heath exams; Pap smears; clinical breast exams; referrals for free mammograms; cardiovascular risk assessment; colorectal screening; and appropriate medical referrals. Hormone replacement therapy is provided as appropriate. Education materials and counseling are also provided on specific health concerns, including osteoporosis; breast health; cervical cancer; menopause; hormone replacement therapy; cardiovascular risk; arteriosclerosis; and other health topics relevant to this population. Follow -up care is provided for all abnormal al r s lts, including case management offurther diagnostic testing for and treatment of breast and cervical' cancers. Bilingual/bicultural staff offer these culturally competent services at two EOCHS clinic sites. Project sites: EOC Health Services, 705 Grand Ave., San Luis Obispo EOC Health Services, 1152 East Grand Ave., Arroyo Grande Annual project )milestones: 175 women, ages 40 and over, will receive subsidized screening services at two clinic locations 100% of women will be referred for annual mamniography to detect breast cancer as early as possible 100% of women with abnormal results will be referred for appropriate medical care 100% of women with abnormal results will be case managed through the treatment process 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? PAGE 2 OF 10 SEPTEMBER 24, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 44 CDBG funds will be used to maintain c rr nt service levels. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CD G funds will e used to maintain current service levels. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to DB regulations and the Guide t ible CI S tl itie Acquisition of real property Disposition of real property Public facilities s and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services (Preventive health services) Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 3 OF 10 SEPTEMBER 24, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 45 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Since the aging process is a contributing factor in the risk of breast and cervical can er, regular screening exams become vital as a woman ages. With early access to reproductive health care and diagnosis of a problem, financially and emotionally costly treatment can be avoided. Annual mammography can detect a lump as much as two years before it can be felt, increasing the probability of a woman's survival. And although the American Cancer Society recommends annual clinical breast exams and rnarnrnograms for early detection of breast cancer, inability of the patient to pay is the nst f requently cited reasons why women do not elect to have mammograms. Low- income breast cancer patients have lower five-year relative survival rates than higher income patients. Cali f'ornia data suggests that much of the difference in survival rates s between lower- -inco me patients and those in higher income brackets is due to late diagnosis. Unfortunately, breast and cervical cancer symptoms occur late in the disease process. Early screening greatly enhances the cure rate and helps women avoid financially and emotionally costly treatment. Further, fewer medical facilities and fewer physicians in our county result in a population with fewer care options. Forty Wonderful serves as a critical safety net for this vulnerable population of women. No -cost preventive health screening services increase the likelihood that medically under served women in this age group will access medical care before a serious and potentially life- threatening condition is diagnosed. CDBG funds will support early detection of diseases and conditions before they require more extensive and expensive treatment. Without CDBG support, EOCHS' ability to maintain these essential health care services for low income women would be severely compromised. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non- profit, for profit, experience in operating similar programs, etc.): The Forty Wonderful Program utilizes Nurse Practitioners to provide the medical care and education at both clinic sites. These medical providers are highly sensitive to the special concerns of women 40 and older and are aware of the impact of socioeconomic status on utilization o f health care. Oversight of all medical services is provided by a Medical Director. A case manager provides support and follow-up with clients. Data is collected and reported through the Practice Management System. Forty Wonderful is strengthened b y its strong collaborative relationships in the community. Program staff collaborate with the California Cancer Detection Program, local mammography providers, and physicians who provide follow-up care. Outreach to the Latino community occurs at health fairs in Nipomo, Oceano and Grover Beach. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMB ER 24, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANN ING_ORG Agenda Item 9.a. Page 46 NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please cheek one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate- income persons as defined by the U.S. Department of Housing and Urban Development MUM. NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are l ow- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 175 Persons/ useholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low income (earning 51% or less of the County median-income)? 62 Persons useholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low income (earning 50% or less of the County median-income)? 113 Persons useholds (circle the applicable unit) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PRO RAM PAGE 5 OF 10 APPLICATION FOR THE 2006 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 47 1 Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The Forty Wonderful Program serves women, ages 40 and over, throughout San Luis Obispo County. The target population includes edi -Cal recipients, Latinas, the uninsured and under insured, the working poor, and other low- income women. 11. How will the clients benefit from this project? EOC Health Services operates only clinics in Me county that provide free nrnopausal services for women in need, As stated, Forty Wonderful f fills a large void in preventive health care so that low- income women in the vu /nerab /e 40+ age group can access reproductive health care before a serious and life- threatening condition occurs. Forty Wonderful's main emphasis is to help women get timely care in order to avoid the potentially devastating impacts of advanced disease. Prevention and early detection not only reduce the mortality rates of cancer and chronic diseases, they are also relatively inexpensive compared to the costs o f an advanced disease. With routine Pap test screening, 73% of all cervical cancers are diagnosed in the earliest, most curable stages. With breast cancer screening and early detection, treatment of noninvasive carcinomas in the early stages of invasive carcinoma often prevents metastasis. Referrals are provided to medical providers for bone density screening. Early detection of bone loss through screening and follow -up care helps prevent osteoporosis which affects 20 million po /e in the United States each year-. Hip fractures alone cost $600 million annually. Further, our Forty Wonderful contributes to a seamless continuum of care in several ways. First, low income women can transition from contraceptive use to mid-life services utilizing the sane health care provider for continuity. Women in various stages of menopause often experience a variety of new and potentially uncomfortab /e changes in their bodies. It is important during this time of their lives for therm to have medical professionals who are sensitive to their special concerns and who instill reassurance, confidence and trust. Nurse Practitioners encourage behaviors and activities that focus on preventing disease and maintaining optimal health among low income women. Second, many of the woven in this population are part of the "sandwich generation", caring for elderly parents as well as their own children. With these additional responsibilities, their personal health issues often become a lower priority as they put their family's needs ahead of their* own. Third, thanks to a greater* focus on diet, exercise and stress management, our traditional myths about aging are being debunked. For healthy women, age 50 is the new 40 and age 60 the new 50. In order to maximize the benefits of this new "age paradigm", women need education, encouragement and reinforcement to be proactive about health screening and preventive measures that support a healthy 1rfestyle and romoe longer life. Additionally, by encouraging older women to focus on wellness, and by accepting a new "age paradigm", health care providers can change the culture of aging which, in turn, can positively impact our local health care systems. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 6 OF 10 SEPTEMBER 24, 2007 SLOPLAN NG.ORG Agenda Item 9.a. Page 48 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial /ethnic characteristics)* BENEFICIARY DATA Client demographic data is collected at the initial visit, updated at subsequent visits and tracked through the Practice Management System. Data collected includes: gender, age, ethnicity /race, education level, family size, and level of in m Data requested conforms to the California rrtm rt of C nrrmunity Services and Development Data-Client Characteristics Report which is used to report the demographic information semi-annually to the State. 13. How do you currently document income status of each client? (Example: very low, low- and moderate income)* As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. *NOTE: You are required to provide beneficiary data at the end of each quarter of th fiscal year if funds are drawn. r.,:, w., e.,......,. o-,..>. �n. r-. wwewn. a.— �r.,+ y. x.+. ..w.w�a�aw:ar��++.�+`.rr�rr>.z �arxxria�rrcrv.: iae�rw* ww: a�+ �v�- ,nn- �a- w�ra� rHiMr+^aw�x wMk «�+x,.Wy�.r�,i, ri.�i srir�r„y�xn.wa�.v.v�awY wJ— .,r.w�w• �aaarw�- rrc++�:�ww}acrrw..»�w+..r...r a...x �:yoxsopoc:ri -:.a� COMMUNITY DEVELOPMENT BLOCK GRANT (DDB PROGRAM PAGE 7 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUIS OBISPO COUNTY PLANNIN G BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 49 FINANCIAL INFORMATION RMATIO 14. Total amount of CDBG funds requested: $4,500 Please identify the jurisdiction to which you are applying ay_Arrovo Grande and City of Grover Beach If you are requesting CDBG funds from more than one jurisdiction, please break ak down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $3000 City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover Beach: $1500 County of San Luis Obispo: *NOTE: If you are applying t0 one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG funds requested 4,500 2. Other Federal funds (please describe below) $15,800 3. State sources (please describe below) 4. Local sources (please describe below) $12,100 5. Other funds (please describe below) 3,600 Total Revenues 836,000 b. Expenditures: List below by item or cost category. 1. Personnel expenses $25,195 2. Operating expenses 8,137 3. Indirect costs J 8% 2,668 Total Expenditures $36,000 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUIS BI PO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 50 1 How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All funds received are earmarked for general operating support for the Forty Wonderful Program. Grants, patient donations and fund raising activities are ongoing and used to sustain the program. Please see available funds below. 17. Will CDBG funds be used to match /leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Forty Wonderful will be used to leverage other funding sources including ing u lic agencies, foundations, and the private sector. EOC staff continues to seek potential new funding opportunities o support this important safety net program. CDBG Arroyo Grande CDBG Grover Beach Cancer Detection Program City of f Pismo Beach Grants -in -Aid SLO County of SLO Patient fees Donations I certify that the information in this application is true and accurate to the best of my knowledge and ability. /Z Lf Sign ure Elizabeth "Biz" Steinber. Printed or typed name 3,000 1,500 (Federal $15,800 1,900 2,700 7,500 3,100 500 $36,000 ,000 /d///67 Date Chief Executive Officer Title Pending application approval Pending application approval Award date: 7/1/07 Award date: 7/1/07 Award date: 7/1/07 Award date: 7/1/07 As collected As collected COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 9 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24, 2007 SAN LUIS OBISPO COUNTY PLANTING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 51 Note to applicant: The County and cities require all of t the grant recipients to maintain general liabilit y, automobile and workman's compensation insurance with limits of not less than Si million*. Provide documentation regarding ability to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. Reporting of beneficiary data on a quarterly and year -end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the Dr- funded project, a review of'the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, Ata cader CA 93422, (805) 470 -3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473 -4520. Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237 -3970. Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781 -7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781 -5787. COMMUNITY DEVELOPMENT BLOCK GRANT D8 PROGRAM PAGE 10 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24,2007 SAN Luis OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 52 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR i ik'�tllfi'�'dC`^`.,"?" �r.:$�l�.� �i}$« cx. 9{ 9`? Wrt' 4w!:" C", r°' f c' k 3KF;:';190»�F►'�A'�$1�9;�� K: x'.", Sat..: s4' 3we3s :,.k.S';':'= ...�S:.R;xt�'S": SAN LUIS OBISPO COUNTY DEPARTMENT TMENT F PLANNING IN AND BUILDING 976 OSOS STREET Room 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781 5600 Promoting the Wise Use of Land Helping to Build Great Communities Organization Name: Econot or turiit Commission of San Luis Obispo County, Inc. (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner 111, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e- mailed to tnavarro@co.sloaca.us. ce.slo.ca.us. The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: 1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 0 P 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Economic Opportunity Commission of San Luis Obispo County, Inc. Address (mailing and physical address requested if different): 1 030 Southwood Drive San Luis Obispo, CA 93401 Contact person/title: Kaye Reming, Health Services Director Phone: 805-544-2498 Fax: 805- 544 -3249 RECEIVED E -mail address: rfrning eocslo.org COMMUNITY DEVELOPMENT BL J< GRANT (CDBG) PROGRAM L1 I e, PAGE 1 OF 10 APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR SEPTEMBER 26. 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING CITY OF ARROYO GRANDE SLOPLANNING.ORG COMMUNITY DEVEL PM NT Agenda Item 9.a. Page 53 2. Title /name /address of proposed project or program: Senior Health Screening Program EOC Health Services 705 Grand Avenue San Luis Obispo, CA 93401 PROJECT t RI 1I 1 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of h they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project /program milestones. The Senior health Screening S Program provides preventive and maintenance health screening, education, and referrals at 19 senior-focused sites throughout 'a Luis Obispo County to approximately 650 seniors, age 50 and over, per year. The SHS team, consisting of a supervising Registered Nurse (RN) and a c /erklaide, brings equipment, supplies, and a laptop for data collection to each site on a pre designated and advertised day of the month. creening includes: des: bl d pressure, pulse and weight monitoring, hemoglobin, blood glucose, cholesterol, hernoccult (to detect colorectal cancer), and seasonal f u vaccines. Educational topics include diet, exercise, lifestyle modification, reinforcement f medication compliance, appropriate use of hospital emergency rooms, and bereavement issues. Referrals to other health, food, social and legal services are routinely provided. Clinics are held at local churches, senior and community centers, senior residential f acilities, mobile hone parks, and other locations where seniors already gather. Although medically one of the most vulnerable segments of the population, seniors are often n r r ctant or unable to go to a doctor or get advice about a physical problem or change. The provision of competent, mobile health screening services, offered in a comfortable environment by trusted staff at the neighborhood level, enhances the efficacy of the screening process. Staff promotes behaviors and activities that focus on reaching and maintaining optimal health and stability, help identify` possible health problems, and offer support and social interaction for seniors. The EOC Senior Health Screening Program is committed to ensuring that seniors have access to services which help maintain their health, independence and quality of life, and avoid premature and costly institutionalization. C RG funding ing plays an essential role in continuing these vital services to our senior community. Specific SHS sites are: First Methodist Church, 275 No. Halcyon Rd, Arroyo Grande Park view Manor Apartments, 365 So. Elm St, Arroyo Grande Hagan Senior Center, 5905 East Mall, Atascadero COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS BI P COUNTY PLANNING BUILDING PAGE 2 of 10 SEPTEMBER 26, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 54 California rni Manor Apartments, 1 1 ''amin Real c Atascadero St. Paul's Episcopal Church, 2700 Eton Rd, Cambria Cayucos Senior Center, 200 So. Ocean Ave, Cayucos South Bay Community Center, 2180 Palisades Rd., Los Osos Morro Bay Community Center, 1001 Kennedy Way, Morro Bay Paso Robles Senior Center, 270 Scott Rd, Paso Robles St. Paul's Catholic Church, 800 Bello St, Pismo Beach Central Coast Community Center, 1580 Railroad Rd, ceano Peace Lutheran Church, 244 Oak Park Blvd, Grover Beach SLO Senior Center, 1445 Santa Rosa St, San Luis Obispo Judson Terrace Homes, 3000 Augusta St, San Luis Obispo 3 alternating City of San Luis Obispo Housing Authority sites: Anderson Apartments, 955 Monterey St, San Luis Obispo Del Rio Terrace Apts., 1345 Ella St., San Luis Obispo Pacific Carmel its., Carmel St., San Luis Obispo Work Training Program (for developmentally disabled seniors), 2050 Parker St, San Luis Obispo Senior Center, 2201 H St, Santa Margarita Annual project milestones include: 100% of 650 seniors who attend a SAS clinic will receive one or more screening tests (approximately 1,600 client visits and 6,000 units of service) and appropriate education 100% of seniors with abnormal test results (approximately 2000) and serious health conditions will receive appropriate referrals for care or treatment 00% of seniors will be given referrals for follow-up care or treatment (approximately 400) Not every abnormal result requires a referral,. rra; many require education and counse /ing by the nurse on lifestyle modification to remedy the abnormal results. Progress is then monitored in subsequent visits. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? C BG funds will be used to maintain current service levels. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CPC funds will be used to maintain current service levels. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG A tiviti Acquisition of real property s�..._ vr. C."::":: r:. sta .,s..iir- w.s:,� +Mlkr6YYA-' -+4R Vifi+.+r+R+9a v l x i »F ,.H'i ,.s..wa.h.ork,FQ.:".'7 TR, COMMUNITY DEVELOPMENT BLOCK GRANT DB PROGRAM PAGE 3 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 55 Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services (Preventive and maintenance health care services) Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? San Luis Obispo County is a popular retirement community. The senior population has increased by 28% between 1980 and 2000. Nu mbering over 16,000 in 2006, seniors 65+ comprised 14.3% of our county's population, compared to the state rate of 10.7% (US. Census). Of seniors age 60 and over, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBIBPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 56 more than 3,000 live at or below the poverty level and another 5,000 00 are considered low and very ow- income within San Luis Obispo County. The delivery of ffr-a quality health care is a serious need for local seniors living on fixed incomes. Due to the current shortage of county p ysl inns, many seniors do not have a regular physician or, of they do, they are unable to be seen in a timely manner for conditions or concerns that may arise. Many have limited options as to where they can ask questions about their heahh. Additionally, medical problems can develop suddenly, thereby burdening our county's emergency services. When seniors are poor, non- English speaking, or geographically or culturally isolated, access to health care becomes more difficult for them and their families. Seniors who lack transportation and access to affordable health care remain at risk for undetected health r- i f- thrating conditions. Basic health screening, education, and preventive care are critical to the physical, mental and social well -being of our senior citizens; SHS provides such care through early detection and education. Without CDBG support, EOC 's ability to maintairz the level of these essential services for county residents would be severely compromised. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non profit, for- profit, experience in operating similar programs, etc.): Since 1972, EOC Health Services has operated the only Senior Health Screening Program in San Luis Obispo County. The EOC Health Services Associate Director oversees the program staff which consists of a supervising RN and part time clerk aide. Senior Health Screening enjoys long standing and productive relationships with city and county governments, private agencies, and community coalitions. SHS is a prim my source of referrals to and from the County Home Health Prograrn, Health partrr ent, Drug and Akohol Services, Mental l Health, and Social Services. Some of the collaborative partnrs that help coordinate services and resources and cross refer for patient services include: ong's Pharmacy, Area Agency on Aging "Vial of if Health Insurance Counseling and Advocacy Program, SLO County Library, HealthPlus Pharmacy, Central Coast Assistive Technology Center, Braille Institute Mobile Solutions, American Heart Association, Community Health Centers, and the Senior Nutrition Program. Churches, senior centers, low income housing sites, and community centers provide, free space for screenings. Senior Health Screening also collaborates with volunteer hearing and vision professionals to provide specialized services, as well as the Braille Mobile Van, SLONET Low Vision and Hospice Partners. Senior Health Screening has a regular presence at area street fairs, health fairs and other community events. Additionally, program sta ff `ser- es on local committees in order to expand etworki rg and collaboration. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING E BUILDING PAGE 5 OF 10 SEPTEMBER 26, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 57 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate income persons as defined by the L.S. Department of Housing and Urban Development (HUD). 400 NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate- income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low- and moderate- income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): NATIONAL OBJECTIVES CRITERIA 650 Persons ouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low income (earning 51% 80% or less of the County median-income)? 100 ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low income (earning 50% or less of the County median income ouseholds (circle the applicable unit) COMMUNITY DEVELOPMENT BLOCK GRANT DB PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING BUILDING PAGE 6 OF 10 SEPTEMBER 26, 2007 SLOPLANN Agenda Item 9.a. Page 58 1 Who are the clients of your organization? (Example: low- to moderate- income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Senior Health Screening's primary target populations are Medi -Cal and Medicare recipients and seniors who are low income, severely disabled, migrant farm workers, non English- speaking, and battered spouses. 11. How will the clients benefit from this project? In light of tire current climate of increasing health care costs and high cost of living on the Central Coast, combined with a significant reduction of health care providers, the regularity of SHS clinics is one of the best forms afpreventive health services available to county seniors. Increased access to health maintenance and early identification ofproblems not only promotes independence and quality of life, it helps delay or avoid costly hospitalization or care. Delivering services at sites where seniors already gather minimizes transportation barriers. Additionally, clients are empowered by the ability to advocate for their own health care. Such access enables this growing population to weather- the local health care crisis without experiencing financial ruin or neglecting a serious health condition. These f actors make SH' reliable and cost-effective services more critical than ever for this target population. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* At the first visit of every calendar year, an information and demographics card is completed for each SHS client. The data includes: gender, age, ethnicity/race, education level, family size, level and source of monthly income, health insurance, and disability. This data is entered into a laptop computer taken to each site. Data requested conforms to the California Department of Community Services and Development Data- Client Characteristics Report which is used to report demographic information semi-annually to the State (see attached Exhibit A). 13. How do you currently document income status of each client? (Example: very low, low- and moderate income* As part of the intake process in each EOC progr air client income status is determined using the federal poverty guidelines. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. FINANCIAL INFORMATION COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNIN .ORG Agenda Item 9.a. Page 59 14. Total amount of CDBG funds requested: $9,800 Please identify the jurisdictions to which you are applying*: y of Arroyo Grande f Grover Beach and City of_ Paso Robles If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $4 200 City of Paso Robles: $2,800 City of Atas a ro: City of San Luis Obispo: City of Grover Beach: $2,800 County of San Luis Obispo: *NOTE: If you are applying to one or more cities, please provide a copy of the ppli ati n to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG funds requested 9,800 2. Other Federal funds (please describe below) 3. State sources (please describe below) 4. Local sources (please describe below $31,975 5. Other funds (please describe below) $29,719 Total Revenues $71,494 b. r ndiur: List below by item or cost category. 1. Personnel expenses $47,078 2. Operating expenses $19,350 3. Indirect costs 8% 5,066 Total Expenses $71,494 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All funds received are earmarked genera/ operating support for the Senior Health Screening Prograni. Cost-efficiency is enhanced by the ability to utilize churches, senior centers, ow-- income housing sites, and community centers for screenings. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING BL PLAN ING.ORG Agenda Item 9.a. Page 60 17. Will CDBG funds be used to match /leverage other funds? List below funding sources and amounts and identify award dates of these sources. I certify that the information in this application is true and accurate to the best of my knowledge and ability. CDBG support of Senior Health Screening will be used to leverage other funding sources including public, private foundations and individual donations. CDBG Arroyo Grande CDBG Grover Beach CDBG Paso Robles City of Morro Bay City of Pismo Beach Grants In Aid OSLO County of SLO United Way Paerf i Care Catholic Healthcare West Wells Fargo St. Barnabas Donation Patient fees Donations Donations iinature Elizabeth "Biz Steinberg Printed or typed name 4,200 2,800 2,800 1,000 1,.500 4,475 525,000 7,950 $10,000 2,031 3,000 1,100 600 1,965 3 073 $71,494 _ChigtExecutiv_e Officer Title Pending application approval Pending application approval Pending application approval Award date: 6/25/07 Award date: 6/1/07 Award date: 7/31/07 Award da e: 7/13/07 Award date: 7/27/07 Pending application approval Secured Secured Award date: 8/1/07 As collected As collected Secured Date COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AM PAGE 9 OE 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING ING.ORG R Agenda Item 9.a. Page 61 Tote to applican The County and cities require all of the grant recipients t o maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. Reporting of beneficiary data on a quarterly and year -end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, Atascadero, CA 93422, (805) 470-3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473 -4520. Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237 -3970. Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781 -5787. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 10 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBI PO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 62 CONTRACTOR QUARTERLY CDBG REPORT FORM QUARTER REPORT PERIOD: Agency Program Name Action Plan Year Jurisdiction: .ir rt+-r° d.+k ;;.id !aiary °x i f :r.+ f. ..f -.x 1 eJlikii i"ei+F�` Air' `.�T -'M ;1. +4. i i ,.o y 'P:r. AH :.'l :.i L. �'v°'tN t-,_, h Total this quarter Total at End of Prior Quarter Year -to -Date White 0 0 0 Hispanic 0 0 0 Black/African American 0 0 0 Asian 0 0 0 American Indian/Alaska Native 0 0 0 Native Hawaiian/ Other Pacific Islander 0 0 0 Black /African American and White 0 0 0 Asian and White 0 1..f 0 American Indian /Alaska Native and White 0 0 0 Amer Indian /Alaska Native and Black/African American 0 Other Multi- Racial 0 0 0 A. Extremely Low Income (see chart below) 0 0 0 B. Very-Low Income (see chart below) 0 D. Low Income (see chart below 0 0 0 To determine a client's income level, first find the number of persons in client's family in lefthand column, then cross to the right to find the column in which the total family income falls.A, 8, or HOUSEHOLD SIZE A 8 C Median Income 1 Person $12,960 or less $12,951 to $21,600 $21,601 to $34,550 $43,200 2 Persons $14,800 or less $14,801 to $24,700 $24,701 to $39,500 $49,360 3 Persons $16,650 or less $16,661 to $27,750 $27,751 to $44,400 $55,550 4 Persons $18,500 or less $18,501 to $30.850 $30,851 to $49,350 $61,700 5 Persons $20,000 or less SEMI $33,301 to $53,300 $66,660 6 Persons $21,450 or less M $36,801 to $57,250 $71,550 7 Persons $22,950 or less $22,951 to $38,260 $38,251 to $61,200 $76,500 8 Persons $24,450 or less $24,451 to $40,700 $40,701 to $65,160 $81,460 COMPLETE IN FOURTH QUARTER OF FISCAL YEAR REPORT ONLY Other Funds: Identify funding source(s) and amounts. Use additional sheets if needed. Amount Please leave blank Cash Match 1 2 State 1 2 Local Government 1 Private Sources: 1 TOTAL EXHIBIT A TO DBG APPLICATION EXHIBIT A TO CDBG APPLICATION Agenda Item 9.a. Page 63 CoMMurirrr' DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LIT OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET ROOM 200 SAN Luis OBISPO CALIFORNIA 93408 (805) 781 -5600 Promoting the Wise Use of Land Helping to Build Great ommunitie L A (z•‘ \c"‘ 1. Name and mailing address of applicant organization, with contact person, e and fax numbers, and e-mail address: Name: 211 SLO Hotline Address: P.O. Box 5456, San Luis Obispo, CA 93403 Contact person/title: Linda McGregor, Executive Director Phone: 805-544-6016 Fax: 805-544-6296 E mail address: Linda a@sloh tline.org PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: 211 SLO Hotline 24 hour crisis intervention, support, and information referral service. P.O. Box 5456, San Luis Obispo, CA 93403 3. Please describe the proposed project or program. Hotline of San Luis Obisp6 is located within the City limits of San Luis Obispo, California and has received certification by the California Public Utilities Commission to provide 211 service for the county of San Luis Obispo. In November, 2007 Hotline will become 211 SLO Hotline and will have a three digit, easy to use, easy to remember phone number to call. The agency will continue to provide to the residents of San Luis Obispo County, high quality free referral, support and crisis intervention service that has been available 24 hours each day for 38 years, and will add a web based technology platform for public access to a searchable database with quickly updated information and expanded search capabilities. Additionally, 21 1 brings an increased level of disaster support to the County. in an emergency, we can send calls out of harms way or tie in to other 211 agencies for overflow. Calls to 211 help to keep 911 lines available for emergencies. 2007 was a start -up and implementation time. The 2008 plan year allows 211 SLO Hotline the opportunity to maximize the benefits available with the 211 technology so that our community is better connected to vital services they need. Our program goal for 2008 is to increase the number of county residents using 211 and to enhance the basic capabilities offered by 211 SLO Hotline so more services are available as needed to those who need them and will be accomplished as follows: RECEIVED Organization Tame: 211 SLO Hotline COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING CONTACT INFORMATION OCT 1 8OO? ay OF ARROYO GRAYDE ftnAlI i ry rIC‘/C1r 1 6 .1t i, PAGE 1 OF 9 OCTOBER 5, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 64 Enhance 211 marketing campaign to ensure all county residents are aware of 211 services, especially those underserved and hard -to- reach, low income senior and Latino populations. 11/07 3/08 1 117 6/08 Milestones: Calls increase +125% +150% Bi- lingual calls 5% 10% Low income categories +10 20% Continue recruitment, training and retention of volunteers to ensure increased call volumes are handled in a timely fashion. Focus efforts on bi- Iingual volunteers and staff through networking and outreach to the Latino community. Milestones: Call handling statistical reports April, 2008 1 i-lingual Telephone Specialist added March, 2008 1 Gall Center Supervisor added March, 2008 15 Volunteers added (3 i-lingual) June, 2008 Volunteer recognition July, 2008 Keep human services information current and accessible. Use available data from on- line access to gather and report usable information about trends, needs, issues. Milestones: 1 Part -time Data Specialist Call information reports Have information available to those not able to call or access our website. Publish and distribute the 2008 -2009 Human Services Directory (HS D), used by schools, law enforcement, businesses, therapists, and publilnonprofrt health and human service providers to assist their constituents (clients, employees, etc.) in finding the help they need. Add a CD update, printable copy for download availability. Milestones: Publish 2008-2009 HSD CD available 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: Calls to other 211 Centers have averaged a 100% increase in the first year following conversion 211. The growth is primarily due to an increased awareness of the service because of marketing, education and outreach and because 211 is an easy number to remember and dial. With CDBG assistance 211 SLO Hotline can put the people and services in place to achieve, support and maximize the potential growth. Without financial support, marketing and outreach efforts will be limited and service potential will be unrealized. a. What new programs and/or services will be provided? See #3 program description COMIVIUNITY DEVELOPMENT BLOCK RANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS BI PO CouNTy PLANNING BUILDING January, 2008 March, 2008 August, 2008 October, 2008 PAGE 2 OF 9 OCTOBER 5, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 65 b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? A general increase of approximately 100% 150% expected in call volumes over year 2006 -2007. (See call statistics attached). Specific categories will increase more than others due to emerging trends, agency partnerships and targeted outreach. As an example, we know that domestic violence is on the increase and while our call volumes increased at about 10%, this year over last, calls in this category increased at almost 12% in 2006. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eljgible_CDBG Activities Acquisition of real property Disposition of real property Public facilities and improvements (nay include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities XX Public services Interim assistance Relocation of individuals, families, businesses, non profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies COMMUNITY DEVELOPMENT BLOCK GRANT CDBO PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 3 OF OCTOBER 5, 2007 SLOPLANNING.ORO Agenda Item 9.a. Page 66 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? There has been a demonstrated need for Hotline's free crisis intervention, support, referral and information service for almost 38 years. 211 SLO Hotline must attract and generate grants and private funding for the next 2-3 years until mandated state or federal funding is legislated and available. Our agency is only one of a few in the country to use an all volunteer call handling force. Volunteers are becoming a very precious resource as more nonprofits are recruiting, time to give is increasingly limited, bi- lingual skills are difficult to find and our service requires significant training, time and level of commitment. Additionally, computerization has alienated some experienced volunteers and our student base tends to leave after graduation. Public Utilities Commission requirements and the Association of Information and Referral Service standards require increased levels of supervision and additional certification regulations. The additional structure brings improvements and a higher cost of doing business. We need to rely on our municipal partners for support or find an alterative way to handle the 24,000 calls projected for 2006. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non profit, for-profit, experience in operating similar programs, etc.): 21 1 SLO Hotline is a single, non profit agency representing, referring to, and working in a collaborative way with all agencies and support groups in SLO County. 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. _XX_ Benefits low- and moderate income persons as defined by the U.S. Department of Housing and Urban Development (HUD). B enefits low to moderate income issues identified for 21 1 Call Centers providing low-moderate income assistance and categories for which 211 SLO Hotline keeps call specifics are as follows: Low moderate Gills Abused children Battered spouses Elderly persons Severely disabled/handicaps Homeless persons HUD classified COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNT( PLANNING BUILDING NATIONAL OBJECTIVES CRITERIA Volume 162 1 274 443 21 2540 4440 Low- moderate Calls Alcohol Drug Abuse Case IslanagementlCounseling Child Care Financial Assistance support Food/housing Agency Classified Volume 245 896 23 17 127 1,462 PAGE 4 OF 9 OCTOBER 5, 2007 S Lo P LA N N I N. O F O Agenda Item 9.a. Page 67 At least 5,902 of the 11,737 calls taken 2006 -2007, or about 50% of 211 SLO Hotline's calls, are from low income callers. We anticipate an increase in calls with 211 service in place and an increase in our low income callers as access to services is more available and issues impacting their daily lives increase. Specific issues for low to moderate income populations are; affordable housing, domestic abuse, mental health /suicide issues, senior services, drug and alcohol abuse. 25% Hotline calls are calls regarding shelter, housing and food. According to the ACTION for Healthy Communities Comprehensive Report 2006, fair market rents in San Luis Obispo County have risen by 18% to 22% between 2001 and 2005. The data from this 2006 report indicates that nearly 50% of the survey respondents indicated that housing and utilities consume more than one third of their income in 2006. According to HUD, the general definition of affordable housing is to pay no more than 30% of ones income towards housing. 11% of the calls received by our agency are calls regarding domestic violence and referrals to the Women's Shelter in San Luis Obispo. According to the women's Shelter website 50% of all homeless women and children are fleeing domestic violence situations and 3-4 million women are beaten by their husbands or boyfriends every year. 4% of the calls received by our agency are calls from senior citizens looking for referrals to health and human services. San Luis Obispo County population statistics show a projected average increase in senior populations from the year 2005 to 2610 at 6.82 This rising senior population is a group who either is retired or preparing to retired and have more than likely never had to seek out public health services. According to the Nonprofit Economic Impact Study of San Luis Obispo County, the most frequently cited prime purpose of a nonprofit in San Luis Obispo County is for human services equaling 89.4% of the total nonprofits in our area. it has been documented that programs emphasizing prevention are much more cost effective than the cost of dealing with problems after they have occurred. Good examples of some of these cost effective preventative human services issues are: housing, health and domestic abuse. Hotline understands the need for preventative services and the social responsibility for communities to provide these services. The consequences of not funding the 211 SLO hotline free information and referral service, would lead to a decrease in the number of low to moderate income individuals connected to the preventive programs available, which would eventually lead to an increase in the overall costs of these program. 9. a. Total number of persons or households who will benefit from the project or program (regardless of income group): 257,005 Persons residing in SLO county b. Of the total number of persons or households entered above, how many will be low income (earning 51% 80% or less of the County median- income)? 11.2 of the county population or 28, 785 people. COMMUNFTY DEVELOPMENT BLOCK GRANT DEG) P ROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 5 OF 9 OCTOBER 5, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 68 c. Of the total number of persons or households entered above, how many will be v low income (earning 50% or less of the County median- income)? 6.7% of the county or 17, 219 people. 10. Who are the clients of your organization? (Example: low to moderate- income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) See #8 and Statistics attached 11. How will the clients benefit from this project? The 211 SLO Hotline three digit number is both easy to remember and easy to dial. This guarantees access to Hotlines referral services and therefore, access to the necessary service needed by the residents of San Luis Obispo County. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* 211 SLO Hotline collects data from each call that is answered in the Cali Center using the Webinform Program. 211 SLO Hotline does not collect income or race data for confidentiality reasons, however, we can draw the conclusion that the majority of the clients Hotline supports are from the low to moderate- income groups. That assumption is based primarily on the nature of the calls and the fact that the agencies we refer to are not for profit services and generally only available to those with low or moderate income levels. 13. How do you currently document income status of each client? (Example: very low, lowland moderate- income)* The majority of incoming calls, over 50%, are identified to fit within the guidelines of presumed row or moderate- income population groups. See #12 *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG PROGRAM PAGE 6 OF 9 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 5, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 69 FINANCIAL INFORMATION 14. Total amount of CDBG funds requested: 0 000 If you are requesting CDBG funds from more than one ,jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of An- yo Grande: $2.500 City of Paso Robles: $3,000 City of Atascadero: _$2,500 City of San Luis Obispo: $1 0,000 City of Grover Beach: 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 13C_IC 2. Other Federal fiends (please describe below) 0 3. State source(s) (please describe below) 4. Local source(s) (please describe below) 225 l00 5. Other funds (please describe below) 88,900 in kind Total Revenues $225,100 from foundation grants, other local grants, agency contracts, private donations, fundraisers and events 211 SLO Hotline handled 11,737 calls in fiscal year 2006-2007. Over 50% of the calls provided assistance in HUD approved categories for row moderate income and in categories that this agency determined apply to low- moderate income callers. The distribution is not expected to decrease as the population ages, the need for shelter continues and the economic conditions in our county are not expected to improve in 2008. Until funding is mandated for 211 Galt Centers, cities and the county and the business community will carry the primary financial responsibility for provision of the information referral service, support and crisis intervention in our community. This request represents call Volumes and population per city 211 SLO Hotline is requesting currently less than $3.50 per call and the cost will decrease to under $2.00 as our call volume doubles in 2008. b. nditures: List below by item or cost category. See 2007 2008 budget attached N. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COMM' PLANNING BUILD/NG $2,000 County of San Luis Obispo: 20, 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? 211 SLO Hotline is funded from public and private grants, fundraisers and donations a. will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. PAEOF9 OCTOBER 5 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 70 2008 -2009 Proposed Budget Personnel Executive Director Administrative Coordinator Marketing Develop Coordinator Program Manager Data Specialist Call Center Supervisor 1 Telephone Specialists (bi -lingual) 1 Telephone Specialists (bi- lingual) Subtotal Personnel Operating Expenses MEI Marketing Outreach H 5 D Printing /Distribution Training Licensing Materials Recruiting Costs Collateral Materials Data Base Maintenance Rent/Utilities Telecom Office Supplies Travel entertainment Recognition Subtotal Operating Expenses MN Annual Budget 54,000 26,000 36,000 36,000 14,000 33,000 23,000 17,250 239,250 19,600 219,650 10,000 10,600 4,000 6,000 5,200 5,000 30,000 24,000 10,000 2,000 2,500 104,300 Grant Request 6,000 3,500 3,000 5,000 5,300 2,000 3,000 2,600 2,500 Other Funding 54,000 26,000 30,000 36,000 10,500 30,000 10,500 7,100 10,150 5,000 5,300 2,000 3,000 2,600 2,500 30,000 24,003 10,000 2,000 2,500 88,900 TOTALS 348,550 40,000 308,550 Note to applicant: COMMUNFTY DEVELOPMENT BLOCK GRANT OBO PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING BUILDING PACE 8 OF 9 OCTOBER 5, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 71 The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than 1 million Provide documentation regarding ability to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. Reporting of beneficiary data on a quarterly and year -end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions andlor funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal finds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your applications can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. Valerie Humphrey, Public Works Dept, City of Atascadero, 6907 El Camino Real, Atascadero, CA 93422, (805) 470 -3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473 -4520. Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St, Paso Robles, CA 93446, (805) 237 -3970. Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781 -7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781-5787. COMMUNITY DEVELOPMENT BLOCK GRANT (DB PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 9 OF 9 OCTOBER 5, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 72 Gender of Caller Period Total Period Female 6,541 60.81 Male 3,104 28.86 Unknown 1,112 10.34 T i 10,75M A! e of Caller Period Total Period Unknown Under 18 18-21 22 -24 25-34 35-44 45-54 55-59 60-64 65-74 75-79 80 1,074 9.98 60 1,735 I 10,7571 99 2.4 517 4.81 2,798 211 0.56 26.01 2,970 27.61 16.13 1.96 607 5.64 510 4.74 71 0.66 105 0.98 Total 211 SLO Hotline Statistics July 1, 2006 June 30, 2007 Contact/ Caller b Cit Arro Grande Atascadero Avila Beach Cambria Five Cities Grover Beach Los Osos Oceano Paso Robles Pismo Beach San Miguel San Simeon 10,757 Period 4,657 43.29 29.55 Santa [Maria Shandon Shell Beach Tem'Teton Unknown TOTAL Agenda Item 9.a. Page 73 SLO Coun •r em lees F T 1 eg ect eno. ota *eri A ion EIMIWZMINMEA r co o 1 ru use s rf i n ro usuness ae T aria ement 1111102U1 IMIIIIMMAII MIIINWA 0. of rrlt onsumer ounsern# +_+�Y-I 111111WJEJ ,il EsEriiiMMIMiliiiMPJ I eve o enta rsa 1 rties *mations n ormation IMMILN !NO MIIIIIMIMLIMMIU ucation mp o m nvuronmen 1 11.112Uj 1 mnancla a ssistance Support 211 SLO Hotline Statistics July 1, 2006 June 30, 2001 0.. CTF517 ij 1 EMja MMIM °ver men axes 0 is a a s i ance ouI n orrnation In t=i,- n e r ana e ations i �1=1f 24 MIIIMH Irri M !IU Y witzmimmommwawi_vm .1m m5 1 iLmmoniu 11 •1 1 mimm Emilmmiam Minn le '1 v a Y isce aneous ecfeatio acia l u. IS unawa T rssrn ersons rou• marls a io rite •reting mans. a ion e earns o unteensm itY omen s T n u -r O. 1 0.09 Agenda Item 9.a. Page 74 i o NOTE: Contact person/title COMMUNITY DEVELOPMENT BLOCK GR ANT CC P APPLICAI FOR THE ?008 PROGRAM SAN Luis �rP CL�T�r DEPARTMENT T F PLANNING AND BUILDING 976 OSOS STREET ROOM 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781 -5600 Promoting the rise Use of Land Helping to Build Great Communilies Organization Name: TRANSITIONAL FOOD AND SHELTER, INC. A tta cJLI additional sheets if necessary) To be considered for CDBG assistance, please submit this completed with or beneficiary data s needed. A licatin application any e�b�ts, budgets Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner Department of Planning and B rn f, San Luis Obispo, CA., 93408 �ldrng, Osos Street, 8 or hand delivered to Tony Navarro at 1035 Pala Street, Room 370, San Luis Obispo, CA., faxed to (805) 781 -5624, or e- mailed to application deadline is 5:00 P.M., Friday, avaurnvco.lo.ca.n. y, October 5, 2007. Applications must be re e by the County or one of the participating cities (Arroyo Grande, Atascadero Grover Beach, y prior to close the business h, Faso ode, San Luis bps ss day. POST' B DATED MAIL RECD AFTER THE DEADLINE WILL NOT BE ACCEPTED. (1) Please review the C B G regulations and guidelines and the Request uest for Proposals before completing this proposal. A copy of a IJ] #prepared CDBG eligibility guidebook is available upon request from County staff Also please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, lease attach additional sheets. p CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact erson numbers, and e-mail address: p phone and fax Pearl Munak Name: Transitional Food and Shelter, Inc. Address (nailing and physical address requested if different): Pearl Munak, President Phone: (805) 238 -7056 Fax: l -mail address: pearltransftol.com COMMUNITY DEVELOPMENT BLOCK GRANT CDBG) PROGRAM APPLICATION FOR FUNDING DURING 20D8 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING c BUILDING 3770 N. River Rd. Paso Robles, CA 93446 RECEIVED OCT z g 2007 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT PAGE OF10 AUGUST 29, 2007 SLOPLANNING.ORG 1 Agenda Item 9.a. Page 75 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Motel voucher /Apartment Program for Medically Fragile Homeless 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). location For programs, state the ocation from which the program p will be operated and/or describe the geographic area served by the program. Also, please include a schedule of pry t,p` milestones. The program provides temporary, 24-hour shelter to .f�je� the ed ca� p'r' fragile i le hovel es s in County, •��1 1.� L►011nty Vii e who are too ill, injured or disabled' to be out during the day and cannot be served in an overnight shelter. They will be housed at 3224 Pine, 3217 Pine, Paso Robles, 5455 El Canino Real, Afttscadero, 761 Butte, Morro Bay, 1401 El Camino, Arroyo Grande, in motels and in such other locations as may be acquired. They will benefit by being able to follow doctor's orders for bed rest, etc. and et well, or, i the cannot g be sheltered til housed. rovi de 117 sh ge wl l a to serve S and i e expect to ester nights. We began year. 4. will the services offered by your organization increase or expand as a result of the CDBG assistance? Ryes, please answer the following questions: Yes. a. what new programs and/or services will be provided? The services and program will be the same, but we might mention that the expansion from the N. County to the whole county took place last year. Our percentages are now running as follows: City of Residence of client San Miguel 5%, Paso Robles 23%, Atascadero 35%, San Luis Obispo 1, Arroyo Grande 3%, Morro Bay 3%. y We expect a 30% increase this year and another 30% increase in the year for which this grant is made. This is expected due to the normal increase in the homeless population and increased usage by the South County. That would mean 3619 shelter nights in 2006-7, 4 705 in 2007 -8 and 6117 in 2008-9. The prediction of a 30% increase in a normal year is conservative in view 1 of the fact that the year before last produced a 48% increase, with only a few cases outside of the I. County. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? see 4. a. above Last year our shelter nights increased by 62%, and we expect at least 0 e t increase next year The increase is because of expanding p g services to the entire county instead of the I. County alone. No other agency is offering 24-hour shelter to the medically fragile homeless in this county. COMMUNITY DEVELOPMENT BLOCK GRANT (COBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luts OBISPO coutrry PLANNING BUILDING PAGE 2 OF 10 AUGUST 29, 2007 SLOP LAN NINO.OR Agenda Item 9.a. Page 76 5. Check any of the following eligible activity categories that apply to the proposed project program: (Refer to CDBG regulations and the wide l li l otivitr Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities Public services Interim assistance Relocation of individuals, families, businesses, non -profit organizations, and/or farms Loss of rental income Removal of architects barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing service Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and plug studies a O MUNI'TY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 200E PROGRAM YEAR OF 10 SAN u: BISPO COUNTY PLANNING BUILDING AUGUST` 9. 00 sLOPLaIVIN.oG 1 Agenda Item 9.a. Page 77 Comunore DEVELOPMENT BLOCK GRANT (CMG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OG1sPO COUNTY PLANNING BUILDING 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next ear? The need is urgent because it is emergency shelter for persons with no setter who are too ill, in the urec�, disabled or weak t be out during day. Without i t they would get worse rather than better. Some would die. Hospitals would have to retain patients who don't need hospital care, or release them without an adequate discharge plan. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non profit, `or- profit, experience operatin similar programs, etc.): The project will be operated by a sngle non-profit agency, g y, in partnership with hospitals and other agencies who make referrals, pre screen clients, and provide casework. We have been operating this program since 1998 PAGE 4 OF 10 AUGUST 29, 2007 S LORAN NINO. 1 Agenda Item 9.a. Page 78 500 All All COMMUNrTY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUN1Y PLANNING a BUILDING NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate income persons as defined by the U.S. Department of Dousing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are lo- and moderate- income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low and moderate income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows; a. Total number of persons or households who will benefit from the project or program (regardless of income group): circle the applicable unit) or 6,000 shelter n i g s b. Of the total number of persons or households entered above, how many will be low- income (earning 51% 80% or less of the County median- income)? Persons households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low- income (earning 50% or less of the County median income)? Persons households (circle the applicable unit) PAGE 5 OF 10 AUGUST 29, 2007 NG-ORG R Agenda Item 9.a. Page 79 10. Who are the clients of your organization? (Example: low to moderate -income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The clients are low-income, homeless persons with serious health problems. Many have cancer, heart or lung conditions, accidental injuries, etc. Some have been disabled veterans with amputations, spinal injuries, mental health problems, etc. Some are farmworkers and other low -paid employees who are temporarily or permanently disabled. Some are elderly. Some are severely disabled. Some are the children of disabled parents. Some are disabled children with low income parents who are homeless. 11. How will the clients benefit from this project? The clients will receive 24-hour, temporary shelter which will allow them to get prescribed bed rest, use Medical equipment, receive the services of visiting nurses, elevate a leg, be sheltered and protected if frail, care for a newborn or premature infant with immature immune system, rest for at -risk pregnancies, rest after chemotherapy, protection from victimization if weak, isolation of the contagious and shelter for the contagious, who are not acceptable at shelters. Clients will get well. If they can never get well or are terminal, they can avoid getting worse. Many, another trip to the hospital. Hospital patients can avoid staying in the hospital after the need for a hospital is over. Those who are totally and permanently disabled can receive continuous shelter until they get permanent housing. CommuNrry DEVELOPMENT BLOCK GRANT CDB) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBI PO Cowry PLANNING BUILDING PAGE 6 OF 10 AUGUST 29, 2007 LOPLANN ING. ORG Agenda Item 9.a. Page 80 BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic racial/ethnic characteristics)* The referral form, which is faxed to our intake worker, records racial /ethnic characteristics, and this is carried over into our records. 13. How do you currently document income status of each client? (Example: very low, low- and moderate -cm* Yes. This is done on the referral form, and the referring agency verifies income. Eligibility for our program depends upon being very low income. NT: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. We are accustomed to doing this. Common( DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM ¥EM SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 7 of 10 ORG AUGUST 29, 2007 SLOPLANNINGr 1 Agenda Item 9.a. Page 81 14. Total amount of CDBG funds requested: FINANCIAL INFORMATION 67,852 Please identify the jurisdiction(s) to which you are applying*: Cities of Paso Robles, Atascadero,Arroyo Grande, San Luis Obispo; County of San Luis Obispo. If you are requesting CDBG funds from more than one jurisdiction, please break down The amount shown above by the jurisdiction listed below. City of Arroyo Grande: $1,000 City of Paso Robles: 126,700 City of tascadero: $14952 City of San Luis Obispo: 112,600 City of Grover Beach: County of San Luis Obispo: _$1_2,694;1_ The amount needed for The City of SLO and surrounding area is $12,600 and can come from the city or county of SLO, or part from each. The amount needed for thi NiiTEc ou ti t ymi axe$ lOpiP WIElneeil nom' cites F IiMeak-s Praia* EbosPf crita@ caNfititicifirtobflith County by the application deadline of Friday, October 5, 2007. 1. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: l. CDBG Funds requested 0 300 2. Other Federal fund(s) (please describe below) 3. State source(s) (please describe below) Local source(s) (please describe below) 51,100 5. Other funds (please describe below) Total Revenues _91,400_ Donations 19,000, fundraising 2000, County Coalition grant 8000, Other grants $21,600, interest $500. b. Expenditures: List below by item or cost category. Apt, rent for one yearat rate of 2nd 6 mos. of 2007 -8 $39,300 Addl. apt. for increases in cases at $35 /ono 4,200 Motels 30,000 F gi?ce 2 488 reserve telephone 2, maint. cleaning 600 newsletter 300 office supplies equip. 250 People's Kitchen (our super prog.) 1, 800 OMMUNT7Y DEVELOPMENT BLOCK GRANT (C OB PROGRAM PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR total $91,400 AUGUST 29, 2007 SAN Luis OBISPO COUNTIf PLANNING BUILDING SLOPIANNING.ORG 1 Agenda Item 9.a. Page 82 16. How do you plan to fund the operation and maintenance costs (if any associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? The expenses of this project consist of operations costs. We rely on CDBG funds. We will apply for EFSG funds and United Way grants and other small grants as they come up. We have been getting about $4,000 in donations, and a little from fund-raising projects. Some of the private grants we have gotten are one- time only. please •note that we are an all- volunteer agency with no office, and we don't pay mileage to our volunteers. We do everything we can to save money, searching for the least expensive accommodations for shelter. This budget is based rent from P,R,H, of 2 units at $250 eacil units in Atascadero at $575 each. Total rent in N. County is $26,700/yr. This does not count motels. Rent in S. County SLO is based on offer by HASLO to rent us 4 units at $350 each for an a nnual cost of $16,800/yr. This does not count motels. The HASLO unit 'are expected to be available 1-08. 17. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. There is no specific matching or leveraging, though it helps to show support from CDEG funds,financial strength. 1 certify that the information in this application is true and accurate to the best of y knowledge and ability. f 'Signature Date 1 1 Pear. Munak Printed or typed name COMMUNFTY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING r ej Title PAGE 9 OF 10 AUGUST 29, 2007 S LO P LA NN I N. OR O Agenda Item 9.a. Page 83 Note _pliant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ty to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. Reporting of beneficiary data on quarterly and year -end bans is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to JD's release of grant conditions andlor funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of th.e necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your applications can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. Valerie Humphrey, Public Works Dept, City ofAtaseadero, 6907 El Camino Real, Atascadero, CA 93422, (805) 470-3460. Janet Reese, Community Development Dept, City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473 -4520. Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237 -3970. Peter Brown, Community Development Dept, City of San Luis Obispo, 919 palm St, San Luis Obispo, CA 93401, (805) 781 -7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Roorn 300, San Luis Obispo, CA 93408, (805) 781 -5787. CONIMENOTY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBIsPO COUNTY PL MINING BUILDING PAGE 10 O 10 AUGUST 29, 2007 =PLAN NIN.OG Agenda Item 9.a. Page 84 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR rye A{" fR1GM; tLk. �.'?:.'Y'k*ll�M#3e t y SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET ROOM 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781 Organization Name: E'conoinictunity Commission of San Luis Obispo County, Inc. (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner HI, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e- mailed to tnavan The application deadline is 5 :00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED, NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD- prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION I. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Economic Opportunity Commission of San Luis Obispo County, Inc. Address (mailing and physical address requested if different): 1 030 Southwood Drive San Luis Obispo, CA 93401 Contact person title: Kaye Fleming, Health Services Director Phone: 805-544 -2498 Fax: 805-544- 3649 E-mail address: rfleming ,eocslo.org w rsr r+t.�•r w•t +a .+r's.+�rykw.- ..i_h""r ..n'�YW..a.b�i.v PF'#.ov r+rl�+'+}r:..s.i COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING BUILDING Promoting the Wise Use of Land Helping to Build Great Communities RECEIVED ORIGINAL Q c11.5 2QrJL :.r...� CITY OF ARROYO GRANGE C M11 U ilTY DEVELOPMENT PAGE 1 OF 10 SEPTEMBER 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 85 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Teen Academic Parenting Program 1411 Marsh St Si Suite 201 San Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of pro j ect/pr gram milestones. EOC 's Teen Academic Parenting Program (TAPP) serves pregnant andparenting teen mothers and f a in all cities in San Luis Obispo County. The population served is predominately low-income rye with 1% reporting Hispanic origin. TAPP ensures that pregnant andparenting teens receive healthcare, education, and mentoring to improve pregnancy outcomes, complete high school education, improve parenting skills, reduce subsequent pregnancies, reduce social isolation, and experience a sense of connection with a positive role motel. Asset development is the contest for delivering all TAPP services. This not only strengthens teen parents, but also teaches them how to develop assets in their own children. Case management services are provided countywide and include: Development of a case plan. Development of a supportive Individual ua Service Plan. Oversight and monitoring through weekly or monthly contacts. Heath, nutrition, child development, parenting assessment, and education to enhance parenting skills. Short and long terra planning to improve health (including pregnancy prevention), nutrition, child development, and parenting skills. Short and long terra educational assessment and planning to support high school graduation or the equivalent. Review and ,monitoring of school attendance and performance. Identification and facilitation of necessary childcare. Referral to necessary agencies and community resources such as healthcare, fwnilyp/anning, nutrition, health education, adoption counseling, ,mental health, substance abuse, domestic violence, transportation, housing, education, financial, emergency, legal, childcare, and parenting education services when appropriate. Project sites: Paso Robles High School, 801 Niblick Rd, Paso Robles Atascadero Community Link, 6495 Lewis Ave., Atascadero San Luis Obispo office, 1411 Marsh St. Suite 201, San Luis Obispo Lopez Continuation High School, 1055 Mesa View Dr., Arroyo Grande Arroyo Grande Department of Social Services, 1086 Grand Ave., Arroyo Grande COMMUNJTY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBISPO COUNTY PLANNING ING BUILDING SL PLANNI N G. ORG Agenda Item 9.a. Page 86 Annual Project milestones: Serve 305 pregnant and parenting teens with comprehensive case rnanagernent services. Provide 20 support groups countywide. Provide a minimum of 12 trainings for project staff Maintain positive relationships with collaborative agencies who support target population. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs andlor services will be provided? CDBG funds will be used to maintain current case management services and support groups. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CDBG hinds will be used to maintain current case management services and support groups. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services (Case management services and support groups) Interim assistance Relocation of individuals, families, businesses, non- profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services r+ a�. 41 t`: r 'I`tV4.'YT'rhiYi+F#thwr.ro+rf sYt¢....s.univ.l .isir... v r..,`n +1w i iw. xx w_4+...yrrcy"M- r.. MY� tr+'W.L. l,+: •oq ItY. i:_6s<:.R'kr» w <n WAY Vin- .AHr..ry v....xx ;.Y+... 4+"us +YF*�tiJwt.a .xt• a. +x CONIMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 87 Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The TAPP Program was originally established in response to the significant increase in teen births in our county, and the resulting gaps in services for pregnant and arenting teens. When tens become parents, the social and economic realities can be overwhelming. Problems faced by pregnant and parenting teens include isolation and loss of a viable social network; lack of transportation to school, n p oyrnent, and health and social services; lack of childcare; car e; kick of coping skills; dropping ing out of school; subsequent pregnancies; gang involvement; and use of alcohol, tobacco and other drugs. Substance abuse has its own associated risks such as poor pregnancy outcome, poor judgment and risk assessment, and poor impulse control, all of which contribute to cI greater rise of har rm to a baby. Substance abuse durin n anc can have /on -actin a ects on the etas which result in additional corrrrrrnit cos dret ecia education needs s or services and inability to become a contributing member qaociety. Lack of renting drills, low levels of `knowledge of child development gent and age appropriate expectations, ignoring indications when a baby is sick or distressed, lack of positive role models for parenting, and marginal nutritional practices place these teens babies at an alarmingly high risk o f abuse, neglect, ill health, and accidents. The TAPP program has evolved into a highly effective case managetnent approach which is caring, g fi exib/e, and responsive to the needs of local clients and the communities in which they live. Funding from state Adolescent Family Life Program AF and Cal Learn programs have enabled TAPP to serve 336 parenting teens over the past year. In addition, the case managers provide positive support and role models to the children and other family members of the teen parents. Increased competition for outside funding, along with the AFLP contract requirement for match funding, demand g s that be diversified led in order to sustain this vital program. If adequate CGfndin g is not received, there will not be he, financial support needed to serve the number- of teen parents currently referred to the program. TAPP seeks C BG funding to enable case managers to reach evoy pregnant and parenting teen in the county in order to help them to become better parents, complete their education, and achieve financial stability and independence. -T_ ark. n�. �n�.- rs��.. �rv�. or. v�44N5+ V. Y�1 tlY" V9. Ww. Witl. LL4 1Xd'i41r�7Pw�tl+o.+os+.+�.rtlawiw }.:'iCWf._°3dE�4_3+90.V 36A utl�hY�rxr.. �yh' »vP'.h,u COMMUNITY DEVELOPMENT BLOCK GRANT DBO) PROGRAM PAGE 4 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 88 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non- profit, for- profit, experience in operating similar programs, etc.): TAPP was established in 1986 to meet the many needs of our county's population of pregnant and parenting teens. TAPP 's paid staff include a Supervisor, Administrative Assistant, and six social workers, three of `which are bilingual. Social workers provide case management services through on to -or a meetings, home visits, school visits and weekly or monthly support groups. Each social worker covers a specific geographic area of the county with two in Paso Robles, one in Atascadero, one in San Luis Obispo and the Coast, one in the South County, and one at Lopez High School. Case managers have client caseloads ranging from 25 to 37 individuals. TAP TAPP staff work closely with SLO County Departments of Social Services, Mental Health, Public Health Department, Drug and Alcohol, and Probation. They also partner with the Children's Services Network, the SLO Child Abuse Prevention Collaborative, and the Teen Pregnancy Prevention Task Force. NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CD BC program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. COMMUNITY DEVELOPMENT BLOCK GRANT DBG) PROGRAM PAGE 5 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS BI PO COUNTY PLANNING BUILDING BLOPLANNIN RG Agenda Item 9.a. Page 89 9. If the project or program is designed to meet the national objective of providing benefit to low- and moderate- income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 300 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51% 80% or less of the County median- income)? 10 Persons ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the unto median-income)? ouseh l s (circle the applicable unit) 290 (PersonsTheuseholds (circle the applicable unit) 10. Who are the clients of your organization? (Example: low- to moderate- income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) TAPP clients include pregnant and parenting teens, from the time they become pregnant until they reach the age of 20 years for fees, and 21 years for males. Ninety three percent are female and 7% rraale. TAPP clients are low to very low income teen parents; 83% are enrolled in Medi -Cal and 20% are enrolled in the Cal Learn Program. Almost all clients would be eligible for al Learn, but they are not interested in participating due to the negative stigma attached to being on welfare. Approximately are Hispanic and 15% are monolingual Spanish speaking. The majority of TAP clients reside in the northern and southern regions of the county. A preponderance of enrolled teens lack a supportive family environment and many have a history of being in the foster c xr- system. Numerous clients have a history of le raring disabilities and problems with school attendance. Many of the teens' fwni//es have experienced homelessness, as well as domestic violence and substance abuse. 11. How will the clients benefit from this project? TAPP ensures that pregnant and parenting teens receive prenatal, postnatal and well baby health -care, education, and mentoring to improve pregnancy outcomes, improve infant and child health, complete high school education, improve parenting skills, reduce subsequent pregnancies, reduce social isolation, and experience a sense of connection with a positive role model. Building the 40 developmental assets among pregnant and parenting teens and their children helps clients crake wise decisions, choose positive paths, and grow into competent, caring and responsible adults. Interacting with positive role models and supporting teens in furthering their academic and/or vocational education strengthens teens self-confidence, f uture oriented goals, and enhances their ability to become financially self- supporting. Additionally, case managers assist pregnant and parenting teens in breaking the cycle of f arni/ypovertv and child abuse or neglect. COMMUNITY DEVELOPMENT BLOCK GRANT DB PROGRAM RAM PAGE 6 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANN IN G.ORG Agenda Item 9.a. Page 90 BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* TAPP case managers collect demographic data on all teen parents enrolled in the program. The inta ke forms, pregnancy outcome information, and six-month follow-up f rms are recorded by the Lodestar State database system. Standard client data co /feted conforms to the California Department of Community nit Services and Development Data-Client Characteristics Report, which are used to report demographic information to the State. In addition, special information such as school years completed, school enrollment, infant birth dates and weights, job training enrollment, high school graduation, post-secondar y education enrollment, and employment status is collected. 13. How do you currently document income status of each client? (Example: very low, low- and moderate- income)* Documentation of client income status is determined through client interviews conducted by the case manager, as well as through assessment of f in me al aid programs the client is eligible for, such as Medi- Ca, Cal Learn, the WIC Nutrition program, and the food stamp program. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. COMMUNITY DEVELOPMENT BLOCK GRANT (COB G) PROGRAM PAGE 7 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 91 FINANCIAL INFORMATION 14. Total amount of CDBG funds requested: $5,800 Please identify the jurisdiction(s) to which you are applying City of Arroyo Grande, City of Grover Beach and City of Paso Robles If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $2200 City of Paso Robles: $3 800 City of At s dero: City of San Luis Obispo: City of Grover Beach: 2 800 County of San Luis Obispo: *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 8,800 2. Other Federal fund(s) (please describe below) 90,979 3. State source(s) (please describe below) $387,521 4. Local source(s) (please describe below) 1,480 5. Other funds (please describe below) b. cpenditur s: List below by item or cost category. Total Revenues $488,780 1. Personnel expenses $408,487 2. Operating expenses 44,087 3. Indirect cost 8% 36,206 Total Expenditures $488,780 COMMUNITY DEVELOPMENT BLOCK GRANT DBG) PROGRAM PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN Luis BISP COUNTY PLANNING BUILDING BL PLANNING.ORG Agenda Item 9.a. Page 92 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? CDBG funds will be used to provide direct case management services to teen parents and their families in Arroyo Grande, Grover Beach, and Paso Robles. This includes provision of services to additi0nal teen parents as well as assistance with maintenance of quality services TAPP TAP has administered since 1986. Donations from community groups for baby blankets, client supplies and holiday i� is are solicited. Please see available funds below. 17. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of TAPP will be used to leverage other funding nding sources, such as the Federal Financial Participation Program. Adolescent Family Life Program (State) Cal Learn Program (State) Federal Financial Participation (Federal) CDBG Arroyo Grande Grover Beach Paso Robles Grants in Aid City of SLR $327,521 60,000 90,979 2,200 2,800 3,800 1, 480 $488, 780 7/1/07 7/1/07 7/1/07 Pending application approval Pending application approval Pending application approval 7/31/07 For fiscal years 2004 -2010, State funding for AFLP teen parent case management services has not increased. State i n ing for Cal Learn services are provided on a case-by-case basis and are expected to decrease as eligibility for pro rani benefits becomes more stringent. The Federal Financial Participation program funding received is dependent on particular activities performed for AFLP clients as well as the percentage of teens enrolled in the program that are Medi -Cal recipients. This funding is not guaranteed. Funding from the First Five Commission and Children's Trust Fund previously utilized is no l0nger available. As a result the TAPPprogram continues to serve all eligible teens with a significantly decreased budget. I certify that the information in this application is true and accurate to the best of in knowledge and ability. ature Elizabeth "Biz" Steinber Printed or typed name Date Chief Executive Officer Title COMMUNITY DEVELOPMENT BLOCK GRANT (CMG) PROGRAM 1 PTE 9 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING LOPLANNING. Agenda Item 9.a. Page 93 Note to applican The County and cities require all of the grant recipients to maintain general liability, automobile and workman's man's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. Reporting of beneficiary data on a quarterly and year -end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County gust certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary envir nr ental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (PD. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, At s adero, CA 93422, (805) 470-3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473 -4520, Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781 -7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781 -5787. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 10 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26, 2007 SAN LUIS BI PO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 94 Organization Name: Big Brothers Big Sisters of San Luis Obispo _County (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781 -5624, or e- mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: COMMUNITY D BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR i*s'4' �.iRx^ :^'."t ��o. •;a'e�"'3"� �,i. ry r. r nN �4.. a t w�«�,� �.f Jr.._ x, a ;'3� +ry, °!•n- oi� -:r Y� ��:.r� fir; SA? I LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OsoS STREET ROOM 200 SAN LUIS OBI PO CALIFORNIA 93408 (805) 781 5600 Promoting the Wise Use of land Helping to' Build Great Communities (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD- prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If t the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION I. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644, San Luis Obispo, CA 93406 142 Cross Street, Suite 140, San Luis Obispo, CA 93401 Contact: Arena Boyd Bucy, Program Director Phone: 805 -781 -3226 Fax: 805- 781 -3029 e -mail: office @slobigs.org Commumrir DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PE cEIVED O CTO520 0? Pl annin g RECEIVED OCT 2007 CITY OF ARROYO GRANDE COMMUNITY ITY DEVEL PMENT PAGE 1 OF 8 OCTOBER 4, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 95 PROJECT DSCRIPiI N 2. Title/name/address of proposed project or program: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 San Luis Obispo, CA 93406 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Big Brothers Big Sisters of SLO county pr mentors to children between the ages of 6 and 16 who live within the county of San Luis Obispo. Providing safe, appropriate mentors is an involved process that includes the following elements. Potential volunteers are recruited through a variety of media outlets, speaking engagements and participation in local events. Those potential volunteers are then trained, interviewed and screened. Clients are interviewed and provided with safety materials and training and are then matched with the screened volunteers. Our agency then provides their relationship with support through regular phone contact to verify child safety and satisfaction with the program. Monthly activities are organized to provide community support and a fun activity for the volunteers and children. The results of the program are then evaluated annually and at the close of each match. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: Yes, CDBG funds allow staff to spend more time promoting and developing program participation in cities further removed from our City of San Luis Obispo home base. a. What new programs and/or services will be provided? New bi- monthly match activities will be made available to children enrolled in our program with an emphasis on activities outside the city of San Luis Obispo. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? Through an increase in focus on recruiting volunteers, we estimate a 10% to 15% increase in the number of matches made in the cities that provide CDBG funds. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the G id _to Eligible CDBG Activities). COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE OF8 OCTOBER 4, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 96 Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services Interim assistance Relocation of individuals, families, businesses, non-profit organizations, adlor farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Local statistics indicate that the number of SLO County children living in low- income, single- parent households is increasing, as i the number of children entering the Juvenile Justice System. Our ability to reach more of these at risk's youth hinges on the amount of funding support we can generate. �.:..Y'.. •a i4 "�i r �i+ly. i� xia'fY.'r�.',".k�lh. -r: .�_.Ri+: n �_�i': y�i.�. l '..1 t r r COMMUNTTY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 8 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 4, 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 97 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non- profit, for- profit, experience in operating similar programs, etc.): Big Brothers Big Sisters of San Luis Obispo County uses the Brand New Thinking Service Delivery Model provided to us by Big Brothers Big Sisters of America in 2003. This model streamlines all of our paperwork, interview process, training, and background screening processes so that volunteers and clients are served in the most efficient and cost effective manner possible. NATIONAL OBJECTIVES CRTTERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDEG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate- income persons as defined by the U.S. Department of Housing and Urban Development (HUD). The majority of children in our program come from low to very low income single parent homes. Having consistent, responsible adult in the life of a young person makes that child feel important and valued. Based on the data we collect from our clients, 87% of parents reported their child's self confidence increased. When a child's self confidence increases and they feel better overall, all sorts of positive changes start to occur. 77% increased their grades, 82% improved their classroom behavior, 77% were better able to avoid substance abuse, 75% showed more respect for other cultures, and 77% improved their relationships with other children. NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or rnore conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. COMMUNITY DEVELOPMENT BLOCK GRANT D5 P ROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Lids OBISPO COUNTY PLANNING BUILDING PAGE 4 of 8 OCTOBER 4, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 98 9. If the project or program is designed to meet the national objective of providing benefit to I ow- and moderate- income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follov s: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 200 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low income (earning 1% 80% or less of the County median income)? 100 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be y ry low- income (earning 50% or less of the County median income)? o Persons/households (circle the applicable unit) 10. Who are the clients of your organization? (Example: low- to moderate- income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Big Brothers Big Sisters of San Luis Obispo County provides mentors to children between the ages of 6 and 16 who live within the county of San Luis Obispo. The majority of h ildren in our program come from low to very low income single parent homes. 11. How will the clients benefit from this project? The following is just one example of how clients benefit from our services. "Jessica" lives in one of our funding CDBG cities and was enrolled in our program about 2 years ago. She was 13, depressed, and living with her grandparents after running away from her mothers home. Her father had died. When asked what sort of activities she wanted to do with a Big Sister she simply asked for someone to talk to. She is now 15 and happy. She told us she is no longer sad or lonely because through her relationship with her Big Sister she has learned how to make and keep friends. She says her Big Sister modeled for her how to listen, be supportive, and give advice without being judgmental. Jessica's story is typical of many of our clients. Please see question 8 for associated statistics. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial /ethnic characteristics)* This data is collected during the application process. COMMUNETY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING BUILDING PAGE 5 of 8 OCTOBER 4, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 99 13. How do you currently document income status of each client? (Example: very low, low- and moderate -income)* This data is collected during the application process. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. FINANCIAL INFORMATION 4. Total amount of CDBG funds requested: $19,000.00 Please identify the jurisdictions to which you are applying*: Arroyo Grande, Grover Beach, Atascadero Paso Robles If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $5.,000 City of Paso Robles: $3.000 City of A ta ad ro: $4,000 City of San Luis Obispo: City of Grover Beach: $7.000 County of San Luis Obispo: We receive SLO City and County funds through another process *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 14. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $19,000 2. Other Federal fund(s) (please describe below) 1 State source(s) (please describe below) 4. Local source(s) (please describe below) $15.700 5. Other funds (please describe below) $317,000 Total Revenues S351 700 County of L -C City of SL -IA COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luts OBISPO COUNTY PLANNING BUILDING 10,000 5,700 PAGE 6 OF B OCTOBER 4, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 100 b. Expenditures: List below by item or cost category. i Fundraising expenses $5000 Fundraising event expenses $31,100 Program expenses $314,775 15. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All sources of funding are intertwined and used to support our agency mission of providing mentors for at risk youth. Funds become available throughout the course of the year and are spent as needed. 16. Will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. We have no specific matching source tied to CDBG grants. However it helps in our approach to various individuals and business located in cities that do fund us. Receiving CDBG funds is somewhat like having the "Good Housekeeping Seal.' It helps us to show local, municipal support. I certify that the information in this application is true and accurate to the best of my knowledge and ability. Signature Printed or typed name Note to ap I !leant: Special Events 83,500 Individual, Corporate and Foundation $233,500 COMMUNITY DEVELOPMENT BLOCK GRANT (CMG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis LUIS OBISPO COUNTY PLANNING BUILDING For more detail, please see the attached 2007 Budget. 0 Date The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. PAGE7OFB OCTOBER 4, 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 101 Reporting of beneficiary data on a quarterly and year -end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions andl r funds for'the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, Atascadero, CA 93422, (805) 470 -3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473 -4520. Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237 -3970. Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. Tony Navarro, Dept. of Planning and Building, 976 Oros Street, Room 300, San Luis Obispo, CA 93408. (805) 781 -5787. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 8 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 4, 2007 SAN Luis OBISPO COUNT* PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 102 Ordinary Income/Expense Income 40001 Contributions 40010 Comm Support Campaign 40020 Realtor's Circle 40030 Business Partners 40090.Other Donations 40150 Designated Contributions 40151 Albertsons 40153 S olaris 40154 United Way Designations 40155 Washington Mutual 40156 PG&E 40157 BBBSA Website Donations Total 40150 Designated Contributions Total 40001 Contributions 41001 Events 41220 The Big Event 41020 Ticket Sales 41040 Auction Items 41050 Auction matches 41070 Other Total 41220 The Big Event 41240 Golf Tournament Event 41241 Hole Cart Sponsors 41244 Player Registration 41245 Other Contributions 41246 Event Sponsors Total 41240 Golf Tournament Event Total 41001 Events 41250 Texas Hold 'Em Tournament 41260 Hal Sweasey Roast 42200 Grants 42220 Central Coast Fund for Children 42230 City of SLO Grants in Aid 42240 Robert Janssen Foundation, Inc. 42245 Henry W. Bull Foundation 42250 Pismo Coast Assoc of Realtors 42260 SLO County CBO Grant 42265 CDBG Arroyo Grande 42275 CDBG Paso Robles 42285 CDBG Atascadero 42295 CDBG Grover Beach 42292 SLOCCF Career Mentoring Grant 42293 SLOCCF Match Support Grant Total 42200 Grants 44000. Other/Misc. Income Annual Budget 80, 000.00 7,000.00 20,000.00 11, 000.00 500.00 250.00 250.00 750.00 1,750.00 119,750.00 2,000.00 39,000.00 5,000.00 2,500.00 48, 500.00 4,000.00 1 7,000.00 2,000.00 12,000.00 35, 000.00 83,500.00 12, 500.00 1,500.00 2,000.00 5,700.00 5,000.00 1,250.00 1 0,000.00 5,000.00 3,000.00 4,000.00 7,000.00 55, 000.00 97,950.00 Agenda Item 9.a. Page 103 44005 Def Inc from 2006 44010 Interest Earned 44015 Dividend Income 44030 Refunds Total 44000 Other /Misc. Income Total Income Expense 550001 Fundraising Expenses 550005 Community Support Campaign Exp 550010 Printing 550015 Postage 550020 Kickoff Event 550030 Victory Celebration 550040 Campaigner Recognition 550050 Donor Recognition 550060 Miscellaneous Total 550005 Community Support Campaign E 550080 Realtor's Circle Expenses 550085 Annual Ads Total 550080 Realtor's Circle Expenses 550100 Annual Stakeholders Luncheon 550105 Facility and Food 551100 Recognition Items Total 550100 Annual Stakeholders Luncheon Total 550001 Fundraising Expenses 551 001 Event Expenses 551010 The Big Event 551020 Postage 551050 Decorations 551060. Supplies 551070 Publicity Promotion 551075 Event Insurance 551085 Auction Items Cost 551090 Miscellaneous Total 551 010 The Big Event 551200 Golf Tournament Expenses 551210 Food Beverage 551220 Supplies 551 230 Printing 551 235 Postage 551240 Golfer Fees 551250 Miscellaneous Total 551200 Golf Tournament Expenses Total 551001 Event Expenses 551 300 Texas Hold 'Errs Tournament Exp 556001 Youth Career Mentor Project Exp 556010 Program Coordinator 556012 Project Administrator 556015 Program Supplies 88, 000.00 500.00 36, 500.00 351,700.00 300.00 200.00 200.00 400.00 500.00 500.00 100.00 2,200.00 800.00 000.00 1,300.00 700.00 2,000.00 5,000.00 350.00 400.00 450.00 400.00 700.00 12, 000.00 1,500.00 15,800.00 1,800.00 250.00 300.00 200.00 8,500.00 1,750.00 12, 800.00 28, 600.00 2,500.00 21,000.00 750.00 Agenda Item 9.a. Page 104 556020 Student Incentives 555035 Volunteer Recognition 5550 Shared Costs Oft Equipment 556045 Comuter, Software, Installation 556050 Mileage Reimbursement 556055 Classroom Training Contractor 556060 Student Transportation Total 556001 Youth Career Mentor Project Exp` 557001 Program Expenses 557005 Americorps Worker 557010 Bookkeeping Services 557015 Audit Tax Preparation 557020. Donor Outreach 557025 Internet Services 557030 Bank Service Charges 557050 Credit Card Discount Fees 557060 Activities 557065 The Holiday Party 557055 Facility Rent Depi 557067 Supplies 557068 Security 557069 Miscellaneous Total 557065 The Holiday Party Total 557060 Activities 557110 Awards /Recognition 557115 Background/Livescan Check 557120 Dues /Subscriptions 557125 Educatin/Training Volunteers 557130 Equip. Purchase, Install, Lease 557135 Equipment Repair /Maintenance 557140 Program Supplies 557145 Program Activities Other 557150 Insurance 557155 Automobile Liability 557157 Accident 557165. General /Professional Liabilit 557170 Directors Officers Liability 557173 Volunteer Excess Liability 557175 Health 557180 Workers Comp Total 557150 Insurance 557200 Office Supplies 557225 Marketing Recruitment 557230 Postage 557235 Printing 557240 Promotional Merchandise 557245 Occupancy 1 Rent 557250 Telephone 557255 Training onf. Staff /Board 1,500.00 500.00 3,600.00 1,500.00 2,400.00 7,500.00 38,750.00 4,500.00 3,000.00 3,600.00 1,000.00 1,300.00 20.00 1,400.00 250.00 100.00 100.00 50.00 500.00 500.00 500.00 2,000.00 400.00 200.00 2,000.00 2,500.00 1,200.00 750.00 675.00 275.00 11, 740.00 1,400.00 1 ,260.00 14,000.00 2,200.00 31,550,00 2,400.00 2,500.00 1,200.00 500.00 400.00 15,000.00 4,500.00 2,500.00 Agenda Item 9.a. Page 105 557260. Mileage Reimbursement 557256 Employee Recruitment/Rentention 557270 Travel Staff /Board 557275 Meetings/ Meals 557280 BBBS Affiliation Fees 557285 Misc. Program Expenses 557300 Wages Taxes 557310 Executive Director 557320 Office anager /Developmen 567330 Associate Executive Directoi 557341 Senior Program Specialist 557342 Program Specialist 657343 Mentor Trainer 557350 Payroll Taxes Total 557300 Wages Taxes Total 557001 Program Expenses Total Expense Net Ordinary Income 3,500.00 1,500.00 800.00 600.00 6,500.00 37, 200.00 28, 600.00 38,000.00 29,380.00 25, 025.00 1,200.00 18,300.00 177,705.00 276, 025.00 350, 875.00 825.00 825.00 Agenda Item 9.a. Page 106 FROM LD Li erLa y Council PHONE NO. 805 781 6630 Oct, 02 2007 04:43PM P1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS BI P LINTY DEPARTMENT OF PLANNING AND BUILDING 970 OSOS STRECT ROOM 200 SAN LUIS OBiSPO CALIFORNIA 93408 1805) 781.5600 Promoting the Wise Lisa of Land Helping to Build Groat Communities Organization Name: The Literacy Council (Attach additional sheets if neeelstry) To be considered for CDBO assistance, ply submit this Completed application with any exhibits, budgets or beneficiary 4pplications a data as needed. can be mailed to one of the participating jurisdictions listed in this appl ication or to: Tony Navarro, Planner lap Department of Planning and Building, 976 Osos Street, Room 300 San Luis Obis l CA. cd to Tony Navarro at 1035 alm Street, Room 370, San Luis Obispo, CA. aged 0" 1 f r e- mailed to tavarro ©co.slo,ca. us. The application tion deadline is 5 :00 P.M, Friday, a 10 r 7. Applications roust be ved by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles San Obistio) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. APpucAT M FOR F INONG DURING 2008 PROGRAPAVEAR SAN 1Urs OBISPO COUNTY PLANNING BUILDING NOTE: (1) Please review the CD SG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staffs Also, please call County and/or city CDBG staff with any questions about bow to complete the form or about the rating eliteria and process. 'the information for any of the questions below wires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION I. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: The Literacy Council Address (mailing and physical address requested if different): 1264 Higuera Street, Suite 102, San Luis Obispo, CA 93401 Contact person/title: Bernadette Birnardi, Executive Director Phone: 805-541-4219 Fax: 805-781-6630 E-mail address: iterac c r r:net commuNrrY D VEtOPMENT BLOCK GROW (COM) PROGRAm RECEIVED OCTI8ZOO7 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT Ct 0 to 99 P..) A to B 0 ....1 CL PAGE 11 OCTOBER 2. 2007 SLCOLANNING.ORG Agenda Item 9.a. Page 107 FROM LD Literacy Counc i l PROJECT DESCRIPTION 2. Titielnamtiaddress of proposed project or program: The Literacy Program/1264 i r Street, Suite 102, an Luis bi po, C1 9340 3 3. one r two short p ragriph* ic1u PPlease ��rib� the prp�se ro�e• t o an Iatxatior� of how they will benefit 'rota the derl ti the groups who it�� benefit the ro'�t Abe a specific F r ro ram. For projects, describe the location f as proposed pro• �t the location m which the program will be operated possible, e.g, street address)., rr pror�s� Mate Also lease include a schedule �f andlor describe the geographic area scared b the programs p milestones. The Literacy OO�I- the Lure Coon it for San Luis Obispo County was incorporated as a non- profit in f. Orr rna ssron ststexncnt to as sist adult Learners and their families in the development of English Or pals are: recruit and prepare volunteers as Tutors in the delivery of language rnrr�,unrcat�on skills u g sl a var�iet f approaches. wide individual and group instruction to Learners in �ual�ty �ustrcton o read, wrrt� n spar an basic number skills, hereby furthering the ability of Learners to function well in the ora i unit Promote community awareness and inv lvement n the literacy process. Our program serves all of S n Luis Obi s'P o County. We operate teen learning centers located throughout fan Lu• This ast f x� ear 51 tutors served 669 learners with ,308 hours of tuts ri brspo County Locations of learning centers are, follows: L St. John's Lutheran Church, Arroyo ra nde- Monday and Thursday afternoons 2. Pae Lutheran Church, Arroyo Grande Monday evening. 3. ,tascadero Bible Church, Atasadero- Monday and Thursday evenins. 4, Georgia Brown Elementary, Pao Robles Tuesday and Thursday evenings. 5. Presb erian Community Church, Carnbria -Mon ay and 'Thursday evenings. 6. St. Joseph's Catholic Church, Cayucos- Wednesday evenin s. 7. Trinity Methodist Church, Lo sos- Monday and Thursday evenings. 8. 1 264 Higuera Street, San Luis Obispo- Thursday evenings 9. St Timothy's Church, Iorro Bay Tuesday and Thursday evenings. 1 First Presbyterian Church, San Luis Obispo- Tuesday and Thursday mornings. 13. Fixst Presbyterian Church, San Luis Obispo- Monday evenings. 14.Open D or Church, O eano- Tuesday and Thursday evenings. e provide free instructio to adults in reading, writing, and speaking English. we help both English speak rs that need to improve their readin writing skills and English as a Second Language hers. We hold tutor trainings once par mond to have a consiste and replenished resource of tutors. At the Cali fornia Men's Colony we train inmates to become tutors and provide both CMC East and West leaning centers with in- service trainings and books. Additionally, we teach parents of children fiv and younger to read by utilizing children's boobs, ifs trey have mastered a book. we teach them to read it to their children. We work with OC's Head Start Families. We have more than fifty tutors that work for us independent from any of our centers. Literacy Council staff matches tutors and learners. Tutors and learners arrange schedules and locations that suit their needs. UNIT DEVEL I IE T BLOCK ;RpNT.(CDe PROGRAM APPLICATION Foi THE 2008 PROGRAM YEAR SAN Luis PQ Couw PLANNING BUILDING PHDNE ND. 805 781 6630 D c t 2007 04 4 PM P2 PA1 2 of 12 OCTOBER 2. 2007 SLOPLANNING.ORG Agenda Item 9.a. Page 108 FROM LO L i era Count i 1 PHONE NO, 805 781 6630 Dc t. 02 2@07 04 4 PM P3 In Fiscal year 2006-07 our learners were: 496 Hispanic 45 Caucasian 75 Asian 46 Afro American 1 Native American 1 Pacific Islander and 5 other First languages were: English, Spanish, Chinese, Japanese. Vietnamese, Russian, Polish, Farsi, French and Italian. The success of our program and projects are evaluated by tracking the number of tutors we are able to recruit and train and the longevity of those trained tutors. Learners are assessed when they began in our program We use the Slosson Oral Reading Test (SORT) for literacy learners and the English as a Second Language Oral Assessment (ES LOA) for ESL (English as a Second Language) learners. Learners rs set achievable goals in the areas of: 'Home and Family, Work, Self, and Community. Follow-up assessments are given to each learner determined by their individual progress through the books and materials in their individual learning plan. Center Directors send in monthly student progress reports. The progress reports are evaluated to determine the effectiveness of the tutoringileaming relationship. We assess the learners when they leave the program to determine if they have progressed beyond their initial assessment and how much they have progressed. We. track how many learners go on to adult education or junior college programs. We track learners that pass a driver's test, GED, become citizens, become employed, and get better jobs. 4. Will the services offered by your organization increase or expand as result of the CDBC assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? No new programs or services Will be provided. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected?. All of our learning centers presently maintain waiting lists of learners. Consistent funds will allow us to continue our tutor recruitment and training which will add more tutors who can then serve more learners. Previous year our increase was sixteen percent. Our estimated increase would be sixteen percent. COMMUNITY DivELOPuENT BLOCK GRANT DBG) PROGRAM APPLICATION FOR Tma 2008 PROGRAm YEA SAN LUIS OBISPO COUNTY PLANNING BUILDING PAGE 3 OF 12 OCTOBER 2. 007 SL LANNING.ORG Agenda Item 9.a. Page 109 FROM SLO Literacy Counc i l Disposition of real property Privately owned utilities Clearance and rc ediati n ct vibes X Public services COMMUNITY DEvELopmetir BLOCK GRANT DBG) PROGRAM APPLICATION FOR THE 2008 Poop YEAR SAN LUIS OBI PO COuNTY PtANNING &BUILDING PHONE NO. 805 781 6630 Code enforcement Historic preservation. Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies 5. Check any of the following categories eligible activi that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligt lc. G ctic Acquisition of real property Public facilities and improvements (may include, acquisition, construction, reconstruction, rehabilitation or installation) Oct. 02 2007 04:4PM P4 Interim assistance Relocation of individuals, families, businesses, non- profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance, Housing services PAGE 4 OF 12 OCTOBER 2. 2007 +LOPLANNON .OR Agenda Item 9.a. Page 110 PROM :.5L0 Literacy ounc i t PHONE NO. B05 781 6630 Oct. 02 2007 04: 4 6PM P5 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The need for literacy services in San Luis Obispo County is great and growing. The National Institute for Literacy publishes adult literacy.estimates. Their rating system uses 1 as the lowest literacy level and 5 as the highest. The latest published data for our county shows that 17% of our population age 16 and older is at level 1- the lowest literacy level and 3R% are at combined, levels 1 and 2. The major consequences of low literacy are: Welfare: 75% of food stamp recipients perform at the lowest two levels of literacy. 50% of adults on welfare do not have a high school diploma or GED. 43% of adults with low literacy skills live in poverty. Crime: 70% of prisoners perform at the two lowest literacy levels. Continuing cycle: Children's literacy levels are strongly linked to the educational level of their parents. The most significant predictor for children to have success in school is for the primary caregiver to have graduated from high school or have a CWE. Children of parents who are unemployed and have not completed high school are five times more likely to drop out of school. Literacy is often the first step for a person to become a productive and contributing member of their community. Better English language skills easily translate into better jobs and higher wages for our learners. With better jobs and higcr wages our learners, become active productive, participants in their communities. Because our service is provided one -to -one or in small groups, our learners are provided with the level and type of instruction. specific to their unique needs. Our tutors are prepared to help with such necessary skills as filling out job applications, learning job specific vocabulary, attaining a driver's license, preparing for the CED test, and studying for the citizenship test. They are also prepared to teach parents to read to their children and to help teens improve their English language skills. Often, a mentoring relationship develops wherein self esteem and life skills arc modeled and learned. The recruitment, training and retention of volunteer tutors are expensive, on-going, and labor- intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each training graduates, on average, Bfteen new tutors. The trainings are twelve hours over a two -day period. Most tutors work one -on- one or in small groups of two or three learners per tutor. This low tutor learner ratio builds bonds between tutors and leasers and is an extremely effective teaching strategy. However, it requires a large and constantly replenished pool of tutors, as well as, staff support, books, and materials. Without ever increasing funding, the Literacy Council would not be able to respond to the demand posed by the ever increasing number of individuals in, San Luis Obispo County needing to learn Basic English language skills. Recruiting, training, and retaining tutors constitute one component of what the Literacy Council needs to do in order to provide its services. The other crucial component is the assurance that each individual that seeks our help can ultimately achieve the goal of reaching a literacy level that will improve his/her overall quality commuter,' DEVELOPMENT BLOCK GRANT (Cot PROGRAM PAGE 5 OF 12 APPLICATION FOR THE 2008 PIoGRAM YEAR OCTOSEPt 2. 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING St °PLANNING, ORG Agenda Item 9.a. Page 111 PRAM ,SLO Literacy Council of life. Consistent and new funding sources help the Literacy Council provide the progran, books, and materials to learners and to individuals on our waiting lists hoping to be learners. The Literacy Council effectively serves all of San Leis Obispo County. gal ii professional In order to grog and maintain the integrity of its program, the Literacy Council needs qualified, p r staff to administer, create, and actualize a viable literacy program that affects every community in our county. If the Literacy Council were not funded next year the consequences would be: 1. The inability to recruit and train•the needed number of tutors. 2. The increase in numbers of potential learners on waiting lists. 3. Not having enough books and Materials. 4. Loss of staff to positions that promise better wages and benefits. 7. Please describe the specific organizational method used to i piement the proposed project or program (single or multiple group, public agency, non profit, for profit, experience in operating similar programs, etc): The Literacy Council, founded in 1982 as a private non- profit, utilizes the following method to implement its program: 1. Have a diverse and active board of directors that is diligent in overseeing a non -profit organization 2. Have a competent stiff that's capable of administrating and coordinating the program. 3. Secure funds from both the private and public sector. 4. Uphold accurate accounting of 5. Advertise for volunteer tutors. 6. Be accessible to all potential leaner. 7. Offer well designed tutor pre service and in- service trainin s taught by experienced instructors. K Maintain a well- trained pool of volunteer Center Directors and tutors. 9, Research for best books and materials and have them accessible to al] tutors and learners. 10. Assure that each learner has a learning plan specific to their individual English language Learning needs. 11, Track learner progress. 12. Keep data bases of learners and tutors. 13. Collaborate with other agencies whose clients may need our services. Participate in other organizations such as United Way Agency Relations, the Children's Services Network, Chainbers of Commerce, and the Planned Giving Council. MMUNMY DEVELOPMENT BLOCK GRANT DBG PROGRAM ApPLucATION FOR THE 2008 PROGRAM YEAR SAN Luis OisiSPO COUffrf FUNNING BV1LDING PHONE IlO. 805 781 6630 Oct. 02 2007 04 46PM P6 PAGE 6 Of 12 OCTOBER 2, 2007 SL PLANNIN .ORG Agenda Item 9.a. Page 112 FROM i `O L i Vet a c Council c. Meets communitY development needs having a particular urgency where existing conditions pose a serious and ixnmediate threat to the health or welfare of the community, and no other. funding sources are available. NOTE* To meet this national objective, the proposed activity must deal •rith major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low- and moderate income person plea estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): NATIONAL L f J T I I IT'ERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. Benefits low- and moderate- income persons as defined by the U.S Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or resits in a particular area of the County or participating city, at least 51 percent of who are low- and ,moderate- income persons. b. Aids in the prevention or climination of slums or blight. NOTE: To meet this national objective the proposed activity must be within a designated slum or blighted area ai)d must be designed to address one or more conditions that contributed to the deterioration of the area. 700 person 't ouseholds (circle the applicable unit) PHONE NO 805 781 6G30 Oct. 0 2007 04 4 7PM P7 b. Of the total number of persons or households entered above, how many will be low income (earning 51% o% or less of the County median-income)? 133 ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low (earning 50% or less of the County median 560 erson useholds (circle the applicable unit) COMMUNITY DEVELOPMENT BLOCK GRANT (cow w PROCRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Lis OBISPO COUNTY PLANNING 8 BUILDING PACE 7OF12 SOBER 2, 2007 SLOPLANNING,ORG Agenda Item 9.a. Page 113 FROM :SO Literacy Council 1 .1l Who arc the clients of your organization? (Example: low- to moderate income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Very low income, low to moderate-income .persons, migrant farm workers, the disenfranchised 11. How will the clients beneftt.froin this project? They learn the basic skills of reading, writing and speaking English. They can improve their lives by attaining better jobs. They can par.ticipate in their communities and voice their needs. I. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial ethnic characteristics)* Every learner completes a student adult data sheet when they begin our program. We ask them to check ethnicity and we ask questionS about employment. 13 How coo you currently document income status of each client? (Example: very low, lord and moderate- income)* We conduct a yearly anonymous survey NOTE: You are required to provide beneficiary ry data at the end of each quarter of the fiscal year if funds are drawn. COMMUNITY DEVELOPMENT BLOCK GRANT (C11 P r M APPLic.Anom FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY PLANNING BUILDING PHONE NO. B05 7B1 6630 Oct. 02 2007 04:47PM P8 BENEFICIARY DATA PAGE 6 OF 12 OCTOBER 2, 2007 SLOPLANK ING.OIRO Agenda Item 9.a. Page 114 FROM LD L i terac+g Council PHONE NO, 005 781 6630 Oct. 02 2007 04: 48PM P9 FINANCIAL INFORMATION 14. Total mount of CDBC funds requested: $12,000-00 Please identify the jurisd lion s to which you are applying If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $3,000,00. City of Paso Robles: S3,000.00 City of Atascarlero: S3,000.00 City of San Luis Obispo: WA City of Grover Beach: V,000.00 County of San Luis Obispo: VA *NO If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 1 2,000.00 2. Other Federal fund(s) (please describe below) 3. State source(s) (please describe b elow) S 54,168.00-CA State Library 4. Local source(s) (please describe below) S 37,216.00-City of SLO H C and City County Library 5. Other funds (please describe below) 56,616.00 special event, private donations, new grains, book reimbursements, interest income Total ReventleS S 160,000.00 CoMMu 1r1r DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATON FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING BOLDING PAGE 9OF12 OCTOBER 2.2007 SLOPLAHIMING_O Agenda Item 9.a. Page 115 FROM SLO L teracy Counc i 1 b. en itures: List below by item or cast category, Expense Total Expense salaries 89,900 books 6000 fundraising 2000 outside services 1,500 rent 13,800 telephone 2,500 copier 1,700 equipment maintenance 1,050 postage 1 ,500 mileage 1 printing 3 office supplies 2,500 staff development 1,500 volunteer recognition 750 learning centers misc. expenses 700 newsletter 2,500 annual meeting 300 audit 2,000 marketing 2,000 janitorial 750 water 350 donor recognition 500 pre- service training supplies 300 in- service training n supplies 150 miscellaneous 500 payroll taxes 7,090 workers' comp 3,500 liability 2,750 health benefits 8,000 COMMUNITY DEVELOPMENT aLOCK GANG PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Lu1S OBISPO COUNTY PEANNIN &'BUILDING PHONE NO. 9.05 781 6630 Oct, 02 2007 04: 4SPM PI O 160,000 PAGE 10 Of 1 OCTOBER 2. 2007 SLOPLANNING,ORL Agenda Item 9.a. Page 116 PROM SLO Literacy Coukn c i l 16. flow do you plan to fund the operation and maintenance costs (if any) associated with this project? Operation costs will be funded through our general budget. There are no maintenance now? Yes, for the operations costs. 0 not, when will they be costs Are these funds available n are available through our City/County available? And from vat surccs. Operation costs Library Contract and State'Library Funds. 1. Will funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources, CDBO ids will not be sc to ma h/l era other funds. o never, other funding entities would be funds. favorably impressed by the fact that we were awarded I certify that the information in this application is true and accurate to the best of my Icnowledge and ability. ignature Printed or typed name Note to applicant: PI -HONE NO. 905 781 6630 Oct. 02 20E17 04 49 PM P11 (iL Date Title The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million Provide documentation regarding ability to provide the required coverage. 111 Liabilit coverage may vary. by jurisdiction. Please call the city /county contact to verify limits. COMMUNITY DEVELOPMENT BLOX [;R T nnG PRoGRAM APPLICATION FOR THE 200$ PROGRAii YEAR SAN LLns OBISPO Courey PLANNING BUILDING PAGE 1IOI 12 OCTOSrlt 2, 200? SLOPLANNIN&s.OR Agenda Item 9.a. Page 117 FRC 1 SLO Literacy Counc i 1 PHA NO. 905 781 6630 Oct. 02 2007 04:49PM P12 Reporting beneficiary data on a quarterly and year-end ear -end basis is required for HIM purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to determined time and location. Prior to HUD's release f rant conditions and/or funds for the funded project, a review of the environment must be conducted by the awarding jurisdictions and project's potential impact on the ro eat cows. The County the County of San Luis Obispo prior to obligating or incurring approved by i with all applicable environmental procedures and requirements. must certify to HUD that has pled Pp Should project costs be obligated or incwn d r to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: Jim Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. to a darn, 93422, 'Valerie Humphrey, Public Works Dept., City of Ata .adcro, 6907 El Camino 470 -3460, Janet Reece Development Dept., City of Grover Beach, 15 S. Eighth St., Grover Beach, CA 93433 Community (805) 473 -4520. Ed Gallagher, Community Development Dept., City of Paso Robles, 1 000 Spring St., Paso Robles, CA 93446, (805) 237 -3970. Peter Brown, Community Development Dept,, City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. Tony Navarro, Dept. of Planning and T Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781-5787. COMMUNITY DEVELOPMENT BLOCK GRANT DSG) PRO R ►M APPLICATION FOR THE 2008 PRo RAM YEAR SAN LUIS eI P u YY Pi NJf1N UILOIN PAGE 1 72 OCTOBER 2. 2007 SLOPULNNING.ORG Agenda Item 9.a. Page 118 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRIWEIVED APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Osos STREET gRooM 200 CI SAN Luis 08isPO pCnuFaRHw 93408 p(805) 781 -5600 Promoting the Wise Use of [,and pHelping to Build Great Communities Organization Name: Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner 11I, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA. 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA, faxed to (805) 781 -5624, or e- veiled to tnavarro@co.slo.ca.us. The application deadline Is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. CONTACT T I FO MIIMATI N 1. Name: Court A inted S ecial Advocates of San Luis Obis o Count Address: nc. Mailing: P.O. Box 11 8, San Luis Obis CA 93406 Physical: 75 Hi. uera Street Suite 180 San Luis Obis.. CA 93401 Contact person: Teresa Tardifl~ Title: Executive Director Phone: L805)541-6542 E mail address: ttardiff slocasa.o PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Title /Name ame of proposed program: CASA Advocacy for Teens Address of program: P.O. Box 1168 I iguera Street, Suite 180) San Luis Obispo, CA 93406 Fax: 805 841 -5637 MMuNrry DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR 1 Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) OCT O52QQ? Planning &Bldg CASA RECEIVED OCT Y 8200? CIiY OF ARROYO GRANDE COMMUNITY DEVELOPMENT Agenda Item 9.a. Page 119 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, include a schedule of project/program milestones. The CASA program recruits, screens, trains and supervises community volunteers (CASAs) who become sworn officers of the court to represent the best interests of children under the jurisdiction of the San Luis Obispo County Juvenile Dependency Court. CASA volunteers investigate the case, monitor for compliance with court orders and advocate for necessary health (mental, physical, dental and vision), education and special needs of an assigned child or sibling group. CASAs formally present their case in court reports and make comprehensive recommendations to the court in the child's best interest. CASA services include (but are not limited to) home visits, enrichment activities, education special education advocacy and referrals for intervention services. In the case of older youth, an important component of the CASA's duties is to be a mentor and link the youth with employment training and post secondary education, as well as enhance the youth's life skills and interpersonal /social skills. It is common for a CASA to work with a child for an average of 1.9 years, providing an average of 15 hours of advocacylmentoring per month. Our services are provided county -wide. Most often, the CASA v0lunteer travels to the child's placement or school, however volunteer orientation, training and supervision take place in the CASA office. This proposed program will support the costs associated with a .25 full time equivalent (FTE) Advocate Supervisor to oversee 8 CASA volunteers who will be appointed to serve a minimum of 6 court dependent children. These CASAs will be assigned to abused and neglected foster teens, ages 18 to 18. San Luis Obispo County has a high average of teens in foster care (more than 25% of the children are over the age of 15). Youth development issues that will be addressed include independent living skills, education, career exploration, reduction in criminal and violent behavior and resources for support systems. These are enhancements to the already intensive advocacy provided. Timeline: Activity is ongoing and new activities will be assigned immediately to cases until it is dismissed by the court. Milestones would be: 1) recruitment and training of new volunteers, 2) assignment of CASA volunteers to cases to match 6 court dependent teens, 3) ongoing advocate supervision of CASA volunteers to provide resources, feedback and continuing education and continuous reporting to the court and monitoring of the services for all assigned youth. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? No new services will be provided in this grant. b. Describe how existing programs and /or services will be expanded and what percentage of an increase is expected? Each year we must secure new funding to maintain our current level of service. Nevertheless, CASA's goal is to continue to develop new supporters and fenders until we are able to serve all of the children. The numbers document our current level of service and speak to the need for more support. There are approximately 455 children under the jurisdiction of the juvenile dependency court and CASA has been asked to serve on all cases. Currently, there are 88 active volunteers advocating for 135 court dependent children. There are still 320 children on a waitlist for an advocate. This funding would allow us to serve at least 6 youth or sibling groups. COMMUNITY DEVELOPMENT BLOC[ GRANT DSG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR 2 Court Appointed Special Advocates of San Luis Obispo County, inc. (CASA) Agenda Item 9.a. Page 120 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CD G Activities). Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services Interim assistance Relocation of individuals, families, businesses, non profit organizations, and/or Farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial ial or industrial rehabilitation Special economic development Technical assistance and planning studies COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) Agenda Item 9.a. Page 121 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? In the past decade, there has been a measurable increase in the number of children living in extreme poverty in San Luis Obispo County. Families experiencing economic difficulties are more likely to encounter child abuse. More and more children have been entering the foster care system in San Luis Obispo County. Regarding the welfare of foster care children after they become adults and leave the system, there are numerous studies to indicate the degree to which these children are at high -risk. The social costs of foster care's poor outcomes are staggering, with the costs especially high for youth who leave the system at age 18 without having been adopted. Westat, Inc. found that 2.5 to 4 years after youth left the foster care, 46% had not completed high school, 38% had not held a job for more than one year, 25% had been homeless for at least one night, 60% of young women had given birth to a child and 40% had been on public assistance, incarcerated or a cost to the community in some other way.' These dismal statistics reflect the failure of the foster care system to meet the needs of foster care youth and adequately prepare these children for successful independence. One of the significant factors that contribute to these outcomes is the lack of quality education for foster youth. Children in foster care are physically and emotionally traumatized by parental abuse or neglect and then may suffer from "system abuse moving from placement to placement and from school to school. Children needlessly fall behind academically, lose credits and lose contact with people who are aware of the child's health and education needs. These changes can be overwhelming and incapacitating, often leading to a number of behavioral problems that consequently could require a new foster care placement and a new school. A major concern expressed by the local foster youth Independent Living Program's Advisory Board is that the reading ability of many of the teenagers is significantly below grade level and some of the teenagers are functionally illiterate. CASA has similar concerns. Through its advocacy, CASA has identified numerous children who had not been identified for educational services. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agencies, non profit, for profit, experience in operating similar programs, etc.): For three consecutive years, the San Luis Obispo Grand Jury recommended the creation of a local Court Appointed Special Advocate program to help ensure the best interests of the county's children. The Superior Court supported this recommendation and repeatedly requested funding from the Board of Supervisors. This funding was not forthcoming, so in August 1991 a group of foster parents and business people came together to form a CASA program. The first group of volunteers was trained in January of 1993. We were appointed to our first case in March 1993. Thus far, CASA volunteers have served more than 2,000 San Luis Obispo County children. Our program has grown every year. The organization's original goals focused on developing a viable CASA program that could serve the juvenile court by providing quality advocacy for abused and neglected children within mandated standards. We have absolutely achieved that goal. The court now has a standing order requesting a CASA be assigned for every juvenile coming under the court's jurisdiction. Our current goal is to expand our capacity to serve every child as the court requests. 1 National Center for Policy Analysis, The State of the Children: An Examination of Govemment-Run Foster Care, 1997 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR 4 Court Appointed Special Advocates of San Luis Obispo County, inc. (CASA) Agenda Item 9.a. Page 122 NATIONAL OBJECTIVES CRITERIA IA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate- income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate- income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. if the project or program is designed to meet the national objective of providing benefit to low and moderate income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low- income (earning 51% 80% or less of the County median-income)? g Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low- income (earning 50% or less of the County median- income)? L Persons/households (circle the applicable unit) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR Court Appointed Special Advocates of San Luis Obispo County, Inc. CA A) Agenda Item 9.a. Page 123 10. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Our clients are the children who are under the jurisdiction of the San Luis Obispo County's Juvenile Dependency Court due to abuse, neglect or abandonment. These children come from all areas of the county, are male and female, range in age from newborn to nineteen and represent all ethnic groups in our county. Many of the children have developmental delays and /or disabilities due to prenatal exposure to drugs and alcohol, neglect, poor nutrition and abuse. Approximately 90%of children currently in Foster Care entered care with one or more physical or mental health conditions requiring treatment. The more common conditions are upper respiratory infections (47.5%), mental, emotional or behavioral problems (23%), ear infection (20%), vision, hearing and speech impairment (18%), dental problems (16%) and Attention Deficit Hyperactive Disorder (10%). Although Tess common, we also have children in care who are pregnant, have cancer, diabetes, seizures, congenital heart disease, and a wide range of other conditions. CASA predominately serves children at or below the poverty line. This specific grant would serve 6 youth between the ages of 13 and 19 who are in out-of-home placements (foster care). 11. How will the clients benefit from this project? CASA volunteers provide excellent role models for the children. Numerous studies document the positive impact that mentoring has on reducing negative behaviors, including substance abuse, violence, school failure, gang participation, etc. Through their weekly mentoring visits, CASA volunteers provide a consistent adult friend who influences children's ability to form positive, trusting relationships and responsible behaviors. CASA volunteers interactions with their assigned CASA child help to empower the child to take responsibility for his or her current actions and influence the child's ability to overcome the negative results of abuse. The statistics linking child abuse to future substance abuse, violence, depression, incarceration, teen pregnancy, homelessness, etc. are staggering. Research shows that children with CASA volunteers have better outcomes and receive more services and supports. Our local program has been successful in positively impacting school performance, social attributes and behavioral change. The National CASA organization has been recognized by the US Department of Justice as a model juvenile delinquency prevention program and has merited awards and recognition from the US Congress and the White House. Our CASA program complies with National CASA standards and is recognized by our state CASA as an exemplary program. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* We are able to ascertain this information through court petitions. The Judicial Council requires us to report on the demographic information of our clients. As a child or sibling group's case is entered into the database (CASA Tracker), the demographic information (if available in the court petition) is recorded. A report can be pulled for any time frame to show the number of children in the system, those assigned to a CASA and those waitlisted and the number of volunteer advocates assigned for the time. The same report also indicates the breakdown of 2 "Snapshot of Children in Foster Care in San Luis Obispo County WS/ MS Business Objects Report, data as of 11/30/06 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR 6 Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) Agenda Item 9.a. Page 124 the children served by gender, age, ethnicity and reason for being brought into the system (the Welfare and Institutions code that identifies the specific type of abuse, neglect or abandonment). 13. Flow do you currently document income status of each client? (Example: very low, low- and moderate- Income)* We are only able to ascertain the information contained in the court petitions so it is difficult to obtain the income status for the families the children have been removed from. Children that come under the court's jurisdiction due to abuse and neglect are automatically eligible for Medi-Cal services. Due to their poverty levels, approximately 95% or more of the families who come under the juvenile court's jurisdiction qualify for panel attorneys. According to the Mc Kinney-Vento ento Act of 2001, the term "homeless children and youth" includes children and youth who are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement." The importance of this legislation ensures educational rights and protections for children and youth experiencing homelessness. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR 7 Court Appointed Special Advocates of San Luis Obispo County, Inc. (CA SA) Agenda Item 9.a. Page 125 FINANCIAL INFORMATION 14. Total amount of CDBG funds requested: 9 450 Please identify the jurisdiction(s) to which you are applying county wide b. Expenditures: List below by item or cost category. Specific to request: Personnel Expenses: Please find attached CASA's 2607 -2008 annual budget. If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $695 City of Paso Robles: $1515 City of Atascadero: $1515 City of San Luis Obispo: $2515 City of Grover Beach: $695 County of San Luis Obispo: 12515 16. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 9 450 2. Other Federal fund(s) (please describe below) 3. State source(s) (please describe below) 4. Local source(s) (please describe below) 5. Other funds (please describe below) Total Revenues 9 One .25 full time equivalent Advocate Supervisor $15.l lhr x 10 hrsfweek x 52 weeks $7,873 Benefits 28% $1,575 TOTAL $9448 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR 6 Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) Agenda Item 9.a. Page 126 1 How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? CASA will fund all administrative and operational costs associated with supporting one .25 full time equivalent Advocate Supervisor with local donations and fundraising events. CDBG grant funds would be used exclusively for direct services. For funding, we rely on grants at the state and local level and from private foundations, in addition to community based fundraising events. We are very proud of the fact that our community actively supports CASA both monetarily (through donations) and through active volunteerism. During the past fiscal year, our volunteer advocates donated more than 9,000 hours to their cases. This is an annual value of approximately $163,000 (according to the Independent Sector) in time spent directly with for the children we serve. CASA receives grants from the Judicial Council ($55,400), Superior Court of California ($50,000), SLO County ($24,000), SLO County Community Foundation $10,000) and others ($122,677). In 2006, 237 children were served by 119 advocates (31% of the Dependency Court population). 17. Will CDBG funds be used to match /leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG funds will not be used to match or leverage other funds. 1 certify that the information in this application is true and accurate to the best of my knowledge 10 -5 Date Teresa Tardiff Executive Director Name (Printed or typed) Title COMMUNITY DEVELOPMENT BLOCK GRAIfT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR 9 Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) Agenda Item 9.a. Page 127 5000 Cost of Goods Sold CASA Budget Jul '07 Jun 08 Income Donation 40,000.00 Fund Raising 267,000.00 Restricted Contributions 5,000.00 Shipping Handling 100.00 4027 Retail Sales 1 ,500.00 4061 Grants 255,77.00 4076 Fees For Service 25,000.00 4170 Program Fees 1,000.00 4190 Reimbursed Expenses 100.00 595,477.00 703.00 700.00 594,777.00 Expenses Personnel 41 5,352.74 5010 Rent 37,800.00 5020 Insurance 8,305.00 5160 Travel 12,000.00 6166 Contract Employee 9,030_00 5400.Office Supplies 7,030.00 5610 Training 2,000.00 5620 Dues, Fees and Subscriplior 1,250.00 5805 3,550.00 6806 Fund Raising Expense 58,215.00 6821 Professional Fees 4,500.00 5823 Miscellaneous 0.00 5624 Bank Service Cis 2,600.00 5825 Supplies 4,000.00 6826 Shipping 100.00 5830 Postage and Delivery 3,100.00 5832 Printing and Reproduction 1,500.00 5636 Taxes 550.00 5836.Outside Services 2,900.00 5840 Telephone 2,900.00 5841- Utilities 2,800.00 5850 Volunteer Expense 4,000.00 6200 interest Penally Expense 50.00 6300 Repairs 5,000.00 6310 Restricted Contributions Ex 5,000.00 593,472.74 Profit/Loss 2,004.26 7010 Interest Income 4,450.00 Net Profit/Loss 6,454.26 Agenda Item 9.a. Page 128 Dena Bellrnan, President State Dept. Parks and Recreation Nipomo Cindy Wittstrom, Vice President Business Owner, Juvenile Justice Commission Chair Paso Robles Lila Pankay Ray, Secretary Attorney (Sinsheimer, Schielbelhut Baggett) Paso Robles Lisa Winn, Treasurer MLS Director (SLO Assoc. of Realtors) San Luis Obispo Teresa Tardiff CASA Executive Director Avila Beach Tony Brizzolara Financial Advisor (Morgan Stanley) San Luis Obispo Barbie Butz Business Owner Community Volunteer—Woman of the Year Atacadero CASA BOARD OF DIRECTORS 2007 Christine Cornejo Engineering Dept., City of SLO City of SLO— Employee of the Year Past CASA Volunteer Los Osos Mike Manchak President CEO (Economic Vitality Corp.) Templeton Sandee Menge Kern County Juvenile Probation Officer (retired) Avila Beach Rose Marie Picanco Senior' P (Heritage Oaks Bank) Board Reber- -Paso Robles Chamber of Commerce Paso Robles Hillary Trout Accountant (Barbich, Long rier, Hooper King) San Luis Obispo Irene Vega SLO Co. Public Health Department Board Member—SLO Child Abuse Prev. Arroyo Grande CASA of San Luis Obispo County, Inc. Board of Directors as of 9/01/07 Agenda Item 9.a. Page 129 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN Luis OBISPO COUNTY D PARTMENT OF PLANNING AND BUILDING 976 Osos STREET Room 200 SAN LUIS CBI PO CALIFORNIA 93408 (805) 781 5600 Promoting the Wise Use of Lend Helping to Build Great Communities Organization Name: CuestaColl�e /San Luis Obrsuo county Commun Colle e Dis trict SBDC (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or t0: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781 -5624, or e- mailed to tnavarro a@co.slo.ca.us. The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL ILECEWED AFTER TELE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD- prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Cuesta College 7 San Luis Obispo County Community College District Address (mailing and physical address requested if different): P.O. Box 8106 San Luis Obispo, CA 93403 Highway One San Luis Obispo, CA Contact person title: Cynthia Wilshusen Director, Toni Sonuner Interim VP Administrative Services Phone: (805) 549 -0401 Fax: (8O5)5435198 ECEIVED E-mail address: cwilsh sen @a sma11businessinf rg, tsomme cuesta.edu AM.a C. V.I4TC�.f }3SRal1 a.'4 'r1 Nr'lIR�L�afri�Y ".b} *i "M. s ly ►+a4;M�:�A M]Ll. "i'4°'.T1c,Y i[• i.1• .4 (Y. -5 1' :�i' �C:�y'�LY�I JTY34': *�1+./C.::f:'irT.:'3FkK r:F 1•rr'..'+i14.'5. v .1 -tixL+i 4 ",1,:R_4 ri_.•T'.'.r }:?'f CoMmuNny DEVELOPMENT BLOCK GRANT (COD PROGRAM 4 PAGE 1 OF 10 APPLICATION FOR FUNNING DURING 2008 PROGRAM YEAR OCTOBER t, 2007 SAN LUIS OBISPO couNre PLANNING BUILDING SLOPLANNING.ORG CITY OF ARROYO G COMMUNITY DEVELOPMENT Agenda Item 9.a. Page 130 PROJECT DESCRIPTION 2. Titie name address of proposed project or program: Small Business Development Center (SBDC) Cuesta College Main Campus Bldg 4700 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project /program milestones. The Small Business Development Center (SBDC) is a program designed to help residents evaluate the feasibility of starting a small business as an option for employment. The SBDC also works with existing business owners to expand their operations or assist in helping a business find ways to increase sales so that they can create new jobs. (New jobs and increase sales promote economic development in expanding the tax base for the local jurisdiction). The SBDC works with existing businesses that are struggling to survive. Guidance p rovided by the SBDC may be able to save the business and thus retain jobs and tax revenues for the local J jurisdiction, The SBDC is currently operated off campus at 3211 Broad Street, Ste 109, San Luis Obispo. At it's located they provide services, counseling and workshops, as well as offering some services out in the communities. The program is designed to provide services for the population that qualifies as a small business or budding entrepreneurs hoping to start a business. The SBDC focuses on helping CDBG targeted clients in the areas that it receives funding. g Over the years, Cuesta College's SBDC has assisted local jurisdictions provide services to the very -low to moderate income residents of the cities and county. The SBDC provides services to all parts of the county. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? The SBDC programs that will be offered and expanded include: 1) Consulting one-on-one counseling offered on a variety of business topics including business start-up issues, marketing and advertising, cash flow management, loan packaging, merchand i legal topics g� p of personnel, permits and licenses, International Trade and E*Commerce. :•�7'. Zh 47 rl� sf.�n:r.�,r� r x[ e_ r�G•. i= ;►��70Y.�4�►s"GMwl:t „K.0 }'Y' +.n ;.,•a*. 1 ��1ii DEVELOPMENT RNe 'l..:tTYU'l��Y"rr�:,. }...Y x:��'k,k';2r•wi,�3i _`k�, l.. COMMUNITY r�Y_.: -.f1.' y,�K� :.a�.'S'}.w JAL' 2'1v�f',4F'"�lSFl. 1 "JCI�FISIT} F••If�' BLOCK GRANT DS) PROGRAM PAGE 2 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER I 2007 SAN LUIS OBISPO COUNTY PLANNING BUILDING SLOPLANNING-ORG Agenda Item 9.a. Page 131 2) Workshops the SBDC will offer Business Start -up Orientation; Marketing Your Product or Service; Access to Capital; Introduction to E* Commerce; Franchising as a Business Option; How to Research Your Business Idea and Develop a Business Plan; and other workshops as needs are identified. 3) "Rx for Small Business" this program is designed as a self assessment tool for existing small business. The program consists of 275 questions that cover six areas of conducting business. A software program computes answers to the questions and the topics are rated from weaknesses to strengths. Referrals are provided for follow -up. 4) Marketing the SBDC will partner with a representative of the city or country Economic Development Department or a designee (chamber of commerce or Main Street Association) to promote services of this program and the City or County as being the agency helping to underwrite these services for the business community. The SBDC can also work to develop a survey to use in the business community to help the local jurisdiction determine small business needs. 5) Entrepreneurial Training in English and Spanish. The SBDC will conduct small fee based courses in Entrepreneurship to help individuals and businesses to develop a working business plan. The courses will be between 18 to 30 hours in length. 6) Building Child Care Business in partnership with EOC. This program would walk existing p roviders and new potential providers with the resources necessary to effectively run a child care business, the necessary requirements, contracts and policies, setting rates, time and space calculations and requirements, record keeping and developing a business structure. The funds would p rovide funds necessary to hire a qualified experienced child care expert to f the 6 week workshops, and materials. 7) International Trade Course the SBDC will co-sponsor a ten week class covering the topic of g p international trade. The course is normally done in concert with the Economic Vitality Corporation of San Luis Obispo. 8) Emergency Preparedness and Response the SBDC can offer a workshop on emergency preparedness p for the small business community. The center has access to quality materials that have been p roduced by the federal government, the Red Cross and other agencies. Likewise, the SBDC stands ready to help the business community after a natural disaster. As an example, the SBDC dedicated a financial consultant to San Luis Obispo County following the Freeze in 2006 and Paso Robles following the San Simeon Earthquake. The consultant helped the business community with SBA disaster relief applications, and going door to door to inform the business community of the programs that were available to them for recover including the local community bank coded Earthquake Relief Fund. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? COMMUNITY DEVELOPMENT BLOCK GRANT DB PROGRAM PAGE 3 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 1, 2007 SAN Luis BISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 132 Under the new configuration of the SBDC, services will be offered in additional l the County. oatior� through out Workshops will be held at our location on Broad Street, as well as various banks county, including but not s offer space throughout g of limited t: Paso Robles, Templeton, San Luis Obispo, o Grande, Los Osos. e, Consulting services will also be taken into the field as compared to the office in San Luis bps past where clients came to an po On-site consulting has taken place in most communities on an as needed basis or as part of our agreement with communities that have contracted with the SBDC through CDlx funds. A percentage increase is difficult to determine, but with new requirements from seeking long term clients it would the �l and be expected to see moderate increase of 10 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eli +bje CD Activities Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and rernediation activities Public services Interim assistance organizations, i Relocaton of individuals, families, businesses, non-profit and/or gailm fanll s Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation X Special economic development Technical assistance and planning studies 6. Describe the need and the degree of urgency for the ro osed project P P p ,l or program. What would be the consequences if the proposed project or program is not next year? J p of fended �a If the SBDC program does not received funding then this eight-year o The ld has y o d program could disappear. as funding available to it from the federal government, however, those accessed via cash match. By fact funds can only be y act that this program has already do nsize with the Toss of State Find the Toss of local funds would prove to be critical to the continuation of the program. p ogra. COMMUNITY .'_.F�•'..... r 'Lr ".ki'ICt`3"� DEVELOPMENT BLO K v G RANT (CDBG) PROGRAM A 4 PPLICATION FOR THE 2008 PROGRAM YEAR PAGE F 10 SAN Luis BI PO COUNTY PLANNING BUILDING TOS 1, 007 LGPL N +1IN G OR Agenda Item 9.a. Page 133 This program can bring one dollar from the federal government for each dollar that comes in from local funders. The SBDC statewide has been determined to generate to $12 in new tax revenues for each dollar contributed to it. The Cuesta College SBDC has provided job creation (257 jobs since 2000) and has helped to bring an average of $1,000,000 each year into the economy of the county via loans, sales increases and equity injection. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non profit, for profit, experience in operating similar programs, etc.): Cuesta College has operated the SBDC for eight plus years. In its current set -up, there is a fulltime Director of Operations for the SDC, a full-time Program Services Specialist to operate the day to day activities of the Center, and five e pecialized business consultants. The director facilitates the program through partnerships and management of the program. The Program Services Specialist coordinates the delivery of services. That person schedules all the workshops, and counseling services. Business Consultants deliver the direct client services. NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain bow the project or activity meets that national objective. a. X Benefits low- and moderate income persons as defined by the US. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate income persons. The SBDC program supports individuals who are looking to improve their economic condition. The County is one that depends on tourism, service industry, retail and agriculture for the majority of job creation. However, each of those industries foundation is entry level/ minimum wage -jobs. Thus providing an option for people to seek self employment is critical to the economic well -being of the individual and the county as a whole. Currently, only 11% of the population can purchase a median priced home in this county. Also, there is approximately 5,000 homeless in the County and creating their oven job may be the only option for employment they have. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slurp or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. X Meets conunun�ty development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. yr. �_r__ ._.�.}_vSlr�. pP!#7 L:: i yE rr }!,:.?Y�l.'Trti�l+'fa4ir`_Y�vw= c.�.•.�'1947C;3�aa+r�n kx. ,,,v F y ri y ;;�._.,.y..__R;,- r �„z ...5 h,�,yt:' n'.�� 'S�: `JrY*�-• t ti CommuNgy DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 1, 2007 SAN Luis OBISPO COUN1Y PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 134 NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. In 2006 and 2003, this County was hit with a Freeze Disaster and San Simeon Earthquake. The SBDC provided a financial consultant to help businesses apply for SBA Disaster Loans. The SBDC consultant also promoted the Earthquake Recovery Loan Fund that was sponsored by four local banks. The consultants packaged one loan through that loan fund. Nationwide, aide, the SBDC has helped small businesses get back on their feet during times of natural and terrorism disasters. 9. If the project or program is designed to meet the national objective of providing benefit to low and moderate- income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 200 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low income (earning 51% 80% or less of the County median- income)? Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low income (earning 50% or less of the County median- income` Persons/households (circle the applicable unit) 10, Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The SBDC program works with anyone who qualifies as a small business or potential small business. (This is a requirement of SBDC contract with the SBA). Our history since 2000 shows that we work with women, minorities, low -to- moderate- income persons, veterans, young entrepreneurs, and people with background in farm labor. 11. low will the clients benefit from this project? The SBDC program is designed to help individuals determine if their business idea is feasible. Normally, the client wanting to start a new business is taken through the Business Planning process. The process gives them good information to make a go -no -go decision about starting a business. We do not encourage people to leave their day jobs, if they have one, until they feel comfortable that their idea can replace their current income. The SBDC helps existing businesses with improving business operations, which can cut down on expenses. Or it helps businesses with marketing strategies that can increase sales and revenues. In turn new jobs for the community can be created. The SBDC also helps small businesses with loan packaging. r1:i.�+S:Y: �rtra.R.�`sin'as.4u4i��M GI SW. fSr fi/ l F`" 1L3.' 4TC y: r8esa tirirrv4#, Y: J': W Y.`. na x. Y. yYZ J[• J7{ h x c+. S.#' i e�sv.. i. t v Yt` f_ F�...: 1. L�:# 4L: lr�rvti 'Lx.ew'��'Y" t Commumre DEVELOPMENT BLOCK GRANT (CDB PROGRAM PAGE 6 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 1, 2007 SAN Luis OBISPO COUNTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 135 Small Businesses are owned and operated by local residents. Many times, a small business owner does not fall into the category of the rich. They may be moderate income at best. They just choose to work for i themselves nstead of someone else. y BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* The SBDC program is required by the federal government to capture as much demographic information about each client as possible. This information is then entered into a program call Client Activity Track n System (CATS). The SBDC has the ability to create special sub -sets that p ermits it to run specialized reports. In regards to financial information, the SBDC collects this information on a self-certification form that is based on the income levels provided by San Luis Obispo County each year. 13. Bow do you currently document income status of each client? (Example: very low, low- and moderate income)* As noted above, each client that lives in the County of San Luis Obispo is rovided a client self certification form to fill out along with a request for counseling form. This information is then entered into the CATS system, and readily accessible on a y quarterly basis for reporting. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. y FINANCIAL INFORMATION 14. Total amount of CDBG funds requested: 80,000 Please identify the jurisdictions) to which you are applying*: Arro o Grande Atascadero Grover Beach Paso Robles San Luis Obis o Coun of San Luis Obis i o If you are requesting CDBG funds from more than one ,jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: _$5,000 City of Paso Robles: $5 000 City of tascadero: $5,000 City of San Luis Obispo: 0 City of Grover Beach: $5S100 County of San Luis Obispo: $55 000 -r `.:.r "::,.�.r a _:.��]d.�s^5''s��'.:.. s,'. _:re��4�. r�'. �.i+:.ti'tr�..rir:�..r�rt rt= R y".^'• .Lf�.'1= k`..��3".::��v' kY•N COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 2007 SAN LUIS OBI PO COUNTY PLANTING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 136 *NOTE: If you are applying to one or more cities, please provide a copy of the li ati to the County by the application deadline of Friday, October 5,2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 80 000 2. Other Federal fund(s) (please describe below) jjQO 3. State source(s) (please describe below) 50 000 4. Local source(s) (please describe below) 5. Other funds (please describe below) 5 000 Total Revenues 275 2) Federal SBA Funds contract with Si to $1 match required 3) State —Contract from California Community Colleges Chancellor's Office 4) Local none at present contributions from local businesses will be sought 5) Other Program income from workshops, and Rx for Small Business. b. enditur s: List below by item or cost category. Director 68,000 Administrative Assistant S 37,000 Business Consultants 50,000 Fringe Benefits 59,000 A counting Fiscal Services 5,000 Promotion Advertising 10,000 Telephone/Website hosting 2,800 Utilities 1,200 Supplies 1 ,000 Mileage 2,100 Workshop MaterialsPlandouts 1,000 Rent 30,000 Copier 3,600 Postage 1,800 Printing 1,000 Insurance 1,200* Library 1,000 In -kind contributions. 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? Cuesta College is able to access federal funds with local cash match. Cash match can be either cash or in However, a program can be cash match rich and cash poor. Thus, even though the SC `4'.k'...h'..•-rr ^F :.vF`;.L �.R.}; "r:i' ":...a' ,..K ht.. :l Y'.:SIC"�4.L'.y'R'F']'C'r� 3'Sifif. Commumrf DEVELOPMENT BLOCK GRANT COB) PROGRAM PAGE 10 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER ER 2007 SAN LUIS OBISPO Cowry PLANNING BUILDING SL PLANK NG.OR Agenda Item 9.a. Page 137 program can match up to 50% of the federal dollars with in -kind, the college is planning to match the federal funds with no more than 25% in -kind. The federal dollars are available on a calendar year. The first six months of 2007 are supported by CDBG funds that are currently in place. The college also has some program income dollars, which does not count as cash match, but which can be applied to any line item. 17. will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. YES! CDBG funds will be matched dollar for dollar. Thus, for every $1,000 provided through CDBG funds, $1,000 of federal money can be brought into the county and cities though the SBDC program. SBA funding is awarded on an annual basis. Contract year is the calendar year. The Cuesta College g SBDC will have access to $140,000 for 2008 beginning January 1. f certi that the information in this application is true and accurate to the best of my knowledge and ability. Signature Cyj t is Wisuen Punted or typed name Note to applicant: l I Date Director Title The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not Tess than $1 million*. Provide documentation regarding ability to provide the required coverage. Liability coverage may vary by jurisdiction. Please call the city /county contact to verify limits. Reporting of beneficiary data on a quarterly and year -end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to I[T's release of grant conditions and/or funds for the CG- funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdiction and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. Commum Y DEVELOPMENT BLOCK GRANT (CQS PROGRAM PAGE 9 OF 10 APPLICATION FOR THE 2008 PRo RAm YEAR OCTOBER 1, 2007 SAN Luis OBISPO C uwTY PLANNING BUILDING SLOPLANNING.ORG Agenda Item 9.a. Page 138 If you need assistance or have questions regarding this application, please contact any of the ersons listed p s ed below. Your application(s) can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept, City of Arroyo Grande, 214 E. Branch Street P.O. Box 550), Arroyo Grande, CA 93421, (805) 473 -5420. Valerie Humphrey, Public Works Dept., City of Atasoadero, 6907 El Camino Real, Atascad ero CA 93422, (805) 470 -3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 i hth St. Grover Each CA 93433, (805) 473.4520. g Ed Gallagher, Corr rnunity Development Dept., City of Paso Robles, 1000 rin St. Paso Robles CA 93446, (805) 237 -3970. p g Peter Brown, Community ty Development Dept., City of San Luis Obispo, 919 Palm St. San Luis Obispo CA 93401, (805) 781-7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781 -5787. r... �r_. a�:: al,: I.LLV�.+'J'��.Y. "Y:Y1'.i��3":'. ,.r i4.. sa' Y. cR' 5�" i. �V, Y�".' es.:' Y_.r= ��_.x'ry'.'._}!"..:c'..��_��.'L 4.w :�Y'�'.:�: �'�r,a,t•r.,_ ",'i lye+ 1� ■y� BLOCK GRANT �ra� l//++��. ■yJ s T t_ C.,� OM UNITY DEVELOPMENT BLOC R NT YDBY P o ITI APPLICATION FOR THE 2008 PROGRAM YEAR PAGE 10 F 10 SAN Luis BI PO COUNTY PLANNIN BUILDIN oB 1, 7 Agenda Item 9.a. Page 139 1 Hi Fa-FL "404-0,/-4 ATTACHMENT 3 Pie-) 4-41614.1r) Agenda Item 9.a. Page 140 DATE: FEBRUARY 12, 2008 MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: RYAN FOSTER, ASSOCIATE PLANNER SUBJECT: AGENDA ITEM 9.b.; APPEAL OF PLANNING COMMISSION' S APPROVAL OF ARCHITECTURAL REVIEW 07 -007; SOUTHEAST CORNER OF WHITELEY AND IDE STREETS Due to a staff error in analyzing the required street side setback, the above project must be tabled and no public testimony taken. Staff will work with the applicant to resolve the issue and continue processing the project. February 7, 2008 A U D I O L O G Y H E A R I N G Thank you for your regarding this letter, plea you may require or re In Friendship, D.E.R kr ss address: 1516 W. Branch Arroyo Grande, CA 93420 805 473 -0797 805 -448 -1659 (Private Cell) e mail: drdregan @aol.com RECEIVED FEB 0 8 2008 To: City of Arroyo Grande Planning Commission From: D.E. Regan, Ph D. Re: Proposed new construction of residence on the corner of Whiteley and Ide Streets, as Mrs. Bill Cockshott CIT)D •The ink U M E N T S D.E. Regan, Ph. D. Audiologist supported by Mr. and To Whom It May Concern, I have been approached by Mr. Cockshott to consider supporting his design and subsequent build out of his lot located on the corner of Ide and Whiteley. This particular corner property is directly across from my corner property on the opposite parallel side of Ide Street at 213 Whiteley. After lengthy consideration and discussions with family and other neighbors, as well as my own current residents in the home on Whiteley, it is my determination that I cannot in good conscience support Mr. Cockshott's proposal. My reasons are generally as follows: A.) The anticipated structure is far too large for that neighborhood, and is inappropriate in it's design and obvious inappropriate massive size, and overall footprint. B.) It is, in addition, not in keeping with the general architecture of the surrounding homes. I believe such a dwelling would reduce the property values in that neighborhood. It is an extremely old neighborhood with beautiful, older residences, of which mine (an older Victorian style) is one. I respectfully request your denial of Mr. Cockshott's proposal, and return him to the drawing board, such that he can then hopefully come up with a home more in keeping with the general style and ambiance of the neighborhood, and at a significantly smaller size. in this matter. If you have any additional comments, questions, or concems not hesitate to contact me personally. I am available for any personal testimony that e et= 1Cait; to cr Ci 41}o-r Dtrec,ttr of Comm 1, C; C.fer AS5oc,. PIIcitner 1516 West Branch Street Arroyo Grande, CA 93420 Tel (805) 473 -0797 Tel (805) 922 -1025 Fax (805) 473 -0804 1 -800- 273 -9310 www ReganChnics com Mayor Tony Ferrara and Members, Arroyo Grande City Council: FEB 0 8 2008 CRY of ARROyO GRANDE COMMUNRY DEVELO We, the undersigned, support the efforts of Bill Vi Cockshott to build their home on their property at the corner of Whiteley and Ide streets. 3 t ines 5 7 _T 'S Z L 0#A kJ/ el) an,L 1 -6K Aih d s' 4 w Zetiecit RECEIVED They have given much thought to the plans. It should be emphasized that it will be a custom home that has been designed to fit on that particular lot. They have followed the existing Village guidelines and should not be penalized for doing so. We don't think their house will be too big for the Village, nor should it be considered a "mansion There are a number of homes of equal size, if not larger. Their planned Spanish style home will be an ideal blend with the 3,400 square foot Spanish style home (across the street) and the two -story remodel being constructed at Whiteley Poole streets. Over the past few years, several larger homes have been built on lots occupied by smaller, older ones that no longer met current family needs. Since the Cockshott's plans call for building out one of the last Village vacant lots, there will be more of this activity in the future It should be encouraged for the overall enhancement and growth of the Village and its lasting influence on the entire city. s I 1 o L gea. /faZy�,, C card( m tlA4' 7v C- A (4 va .4.s e#,, let 4 ._546) ✓�(/l(iYtt< r s ot LA, a 5-4 47 D 16 roc, a� e 64 93 y J 4 zE t 3 f calf wvvi bye. hfro D6vo (4 q34)./i7 -ILO 5t0 tE ?G 2CC H Whiff I -e 5fre orien frl &n 2_2d w k. 1-el e y &a 9 4 9,0 AG-- Vci 20 On TUESDAY, FEB UA1 12, 2008, the Arroyo Grande City Council will conduct a public hearing at 7 :00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to consider the following item: 1. APPEAL OF ARCHITECTURAL AL F EVIEW CASE NO. 07-007; APPLICANTS: BILL AND VIOLA COCKSHOTT; LOCATION: SOUTHEAST CORNER OF WHITELEY AND IDE STREETS. The City Council has appealed the Planning Commission's approval of Architectural Review Case No. 07 -007 for construction of a new two story, 2,795 square foot, single family residence on a 6,996 square foot lot located at the southeast corner of Whiteley and Ide Streets in the Village of Arroyo Grande. In compliance with the California Environmental Quality Act CEQA), the Community Development Department has determined that this action is categorically exempt per Section 15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines. If the City Council does not feel that this determination is appropriate, project approval will not be considered. The Council may also discuss other hearings or business items before or after the items listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shalt not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to the proposals is available by contacting the Community Development Department at 473-5420. The City Council meeting will be televised live on Charter Cable Channel 20. L Kelly We ity Clerk CITY OF ARROYO o o GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING Publish IT, The Tribune, Friday, February 1, 2008 Agenda Item 9.b. Page 1 TO: CITY COUNCIL DIRECTOR MEMORANDUM FROM: ROB STRONG, COMMUNITY DEVELOPMENT DEPARTMENT BY: RYAN FOSTER, ASSOCIATE PLANNER SUBJECT: CONSIDERATION OF APPEAL OF PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL REVIEW 07-007 DATE: FEBRUARY 12, 2008 RECOMMENDATION: It is recommended the City Council adopt a Resolution denying the appeal and upholding the Planning Commission's approval of Architectural Review 07-007. FINANCIAL IMPACT: There is no fiscal impact to the City resulting from the recommended action. Agenda Item 9.b. Page 2 1 BACKGROUND: The applicant submitted an application for architectural review to construct a new single- family home on a vacant lot in the Village. Plans for the proposed home were reviewed by the City's Architectural Review Committee (ARC) as required by the City's Municipal Code (Attachment 1). The ARC recommended approval to the Community Development Director, who then issued approval of the project and reported this approval to the Planning Commission. This reporting did not include a detailed description of the project, and although the Planning Commission did not initially object to the approval, the Chair appealed the approval so that the size and scale of the proposed home could be discussed at a public hearing. The Planning Commission ultimately upheld the Community Development Director's approval of Architectural Review 07-007 (Attachment 2). At the January 8, 2008 City Council meeting, Mayor Ferrara proposed, and the Council agreed, to appeal the Planning Commission's approval due to concern regarding the size and scale of the proposed home. ANALYSIS OF ISSUES: Development Standards The proposed home consists of a ground floor with 2,052 square -feet of living area and a 737 square -foot garage /laundry room and a second floor with 743 square -feet of living area (2,795 square -feet of total living area) on a 6,996 square -foot lot. The proposed home does meet all applicable development standards, as illustrated in the following table: CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL RAL R VIE -007 FEBRUARY 12, 2008 PAGE 2 of Front setback Rear setback Side setbacks Building height 30' Lot covera e Bungalow; Cottage; 1 Craftsman; Folk Victorian; Queen Anne; or Spanish Eclectic A low- pitched, red tile roof; Stucco wall surface; Asymmetrical facade Required/Allowed 20' 10' 5', 10' 40% Floor area ratio (FAR)* 0.40 Proposed 20' 10' —6" 5', 10' 26' _3" 40% 0.40 Lot coverage is the total area of all ground floor buildings divided by lot size; Floor area ratio (FAR) is the total living space divided by lot size. Design Guidelines for Historic Districts Because the project is located in the D -2.4 Design Overlay, it is subject to the Design Guidelines for Historic Districts, which requires all new construction to be consistent with one of the following defined architectural styles: The proposed project has been designed in the Spanish Eclectic architectural style and includes several details discussed in the Guidelines, such as: Additionally, the proposed project includes tile accents, timber posts and wooden shutters and corbels. When describing the existing character of the Village residential areas, the Guidelines state: "lots are generally smaller and narrower than those in more modem suburban developments, and the home fills much of the width of the lot The Guidelines go on to state "Since garages were not included in many of these early homes, the facade design dominates the structure and streetscape The proposed home does include a two -car garage, consistent with current City requirements, that faces Ide Street. The design of the proposed home attempts to de- emphasize the garage to the extent possible by placing it at the back corner of the property, consistent with the Guidelines, which state `lone and two -car garages should be detached or located to the rear or side Agenda Item 9.b. Page 3 CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL REVIEW 07 -007 FEBRUARY 12, 2008 PAGE of the residence where feasible and where such placement is in keeping with the existing character of the neighborhood Both the Architectural Review Committee (ARC) and the Planning Commission found the proposed home to be consistent with the Design Guidelines for Historic Districts. Size and Scale of Proposed Home Although the proposed home meets all applicable development standards and was found to be consistent with the Design Guidelines for Historic Districts, there has been concern expressed regarding its size and scale. While the proposed home is at the maximum allowed lot coverage and floor area ratio (FAR), its footprint does not occupy the entire building envelope as defined by the minimum required setbacks, as illustrated below (this illustration does not show the proposed courtyard, driveway, pathway or patio areas, as these are not included in either lot coverage or floor area ratio calculations): 1 r Property Line r I IDE STREET Maximum Budding Envelope First Floor eond Floor The following illustration shows the Ide Street elevation in context with the property lines, which was not clearly conveyed on the original submittal: IDE STREET ELEVATION CITY COUNCIL C NSIDERA TION OF APPEAL OF PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL REVIEW 07-007 FEBRUARY 12, 2008 PAGE 4 OF 8 A key issue identified by the Planning Commission is that the Guidelines are deficient with regard to size and scale standards. Regarding size and scale of residences, the Guidelines state: "new buildings or renovations shall adhere to lot coverage and floor area ratio requirements of the Development Code Even though the project property is located in the -2. 4 design overlay, because it is in the Single Family (SF) zoning district, it has the same underlying development standards as every other parcel in the city that is zoned Single Family (SF). As stated above, the proposed home does meet all applicable development standards, including both lot coverage and floor area ratio, and was found to be consistent with the Design Guidelines for Historic Districts by both the Architectural Review Committee (AFDC) and Planning Commission. As a result of this issue being identified, the Planning Commission directed staff to begin a comprehensive analysis of home sizes in the Village. This analysis will target both lot coverage and floor area ratio (FAR); staff expects this analysis to be completed by late Spring 2008. Existi Neighborhood Character The J ro'ect site is located in one of the more eclectic areas of the Village. There are a range of lot sizes and configurations and single- family homes, multi family apartments and vacant lots located within 500 feet of the project site. There is also a broad range of building sizes in the neighborhood. in addition to the architectural style and character of buildings, size and scale can be quantitatively judged in terms of lot coverage and floor area ratio (FAR). Lot Coverage Staff has conducted a neighborhood lot coverage analysis using GIS parcel data, aerial photography and project plans (Attachment 3). The following methodology was used to conduct the analysis: Building footprints were created using aerial photography taken in July 2007; Building footprint and parcel sizes were calculated using GIS software; The total area of building footprints was divided by parcel size to calculate lot coverage for each parcel It should be noted that all calculations in this analysis are approximate; however, the data is valid for comparison purposes. The results of this analysis are summarized in the following chart: Agenda Item 9.b. Page 5 CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL RAL RE IE -007 FEBRUARY 12, 2008 PAGE OF Lot Coverage Distribution Source: Analysis of properties located within a 500' radius of the project property Based on the results of the neighborhood lot coverage analysis, there are five (5) homes that are larger, one (1) that is the same size and sixty -two (62) homes that are smaller than the proposed home. The mean lot coverage is 29% and the median lot coverage is 31%; the standard deviation of the sample is 1 0%. Floor Area Ratio In contrast with lot coverage, floor area ratio (FAR) calculations cannot be made using the above methodology alone. To calculate floor area ratio (FAR), any second -floor living space would have to be added to the building footprint, while any garage space would have to be subtracted from the building footprint. This can be easily done using building permit data; however building permit data is not available for all properties. Staff has completed a select analysis of floor area ratio (FAR) for six newer homes (built within the last 10 years) on Whitele y Street that building permit data is available for, identified in the following illustration: Agenda Item 9.b. Page 6 Address Lot Size House Size Coverage FAR PROPOSED HOME 6,996 sf 2,795 sf 40% 0.40 123 Whiteley Street 17,628 sf 1,690 sf 12% 0 10 129 Whiteley Street* 6,779 sf 2,735 sf 26% 0 40 135 Whiteley Street* 6,779 sf 2,735 sf 26% 0 40 226 Whiteley Street 7,326 sf 1,677 sf 23% 0 23 324 Poole Street 6,992 sf 2,538 sf 34% 0 36 314 Whiteley Street 9,524 sf 1,893 sf 26% 0 20 CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION'S APPROVAL ARCHITECTURAL REVIEW 07 -007 FEBRUARY 12, 2008 PAGE 6 OF 8 Source http /maps live con Includes secondary dwelling unit Based on the results of the floor area ratio (FAR) analysis, there are two (2) homes tha are the same size and four (4) homes that are smaller than the proposed home. The mean FAR is 0.29 and the median FAR is 0 36; the standard deviation of the sample is X12 Revised Plans 4fter the Planning Commission's approval of Architectural Review 07 -007 was appealec ay the City Council, staff met with project representatives from LGA to discus: alternatives. Plans for the proposed home have been revised to push the second -floor )edroom further back. While this revision does not significantly reduce the size of the proposed home, it does change the scale and massing of the Ide Street elevatior :Attachment 4). Although this alternative has been submitted for Council consideration chnulri hn nn +crl +hn+ +hic rnAricinn io ..r.+ nrnfcrrnr+ CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL REVIEW 07 -007 FEBRUARY 2, 2008 PAGE 7 OF 8 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Deny the appeal and uphold the Planning Commission's approval of Architectural Review 07 --007; Deny the appeal and uphold the Planning Commission's approval of Architectural Review 07 -007 by approving the revised plans submitted by the applicant; Uphold the appeal and deny approval of Architectural Review 07 -007 without prejudice, allowing the applicant to re- submit revised plans; Provide direction to staff ADVANTAGES: The recommended action will validate the actions of the Architectural Review Committee (ARC), Community Development Director and Planning Commission, as all three have reviewed the plans for the proposed home and found them to be consistent with all applicable City standards, including consistency with the Design Guidelines for Historic Districts. Additionally, the recommended action will reinforce the intent of the City's design review process, since the project will have been reviewed at every possible level. While there has been a key issue identified during this review process that needs to be addressed at the policy level, the project itself will be able to move forward after spending more than a year in the planning and entitlement process. DISADVANTAGES: The recommended action will result in a larger home (quantified by lot coverage and Boor area ratio) being built in the Village, which may be perceived to change the overall character of this part of the Village. ENVIRONMENTAL REVIEW: IEW: In compliance with the California Environmental Quality Act CE A the Community Development Department has determined that this project is categorically exempt per Section 15303 (New Construction or Conversion of small Structures) of the CE QA Guidelines. This exemption applies to any single family or secondary residence in a residential zone. If the City Council does not feel that this determination is appropriate, project approval will not be considered. PUBLIC NOTIFICATION AND COMMENTS: Public notice for the appeal was mailed to forty -nine (49) property owners within 300' feet of the project and published in the Tribune on Friday, February 1, 2008. As of February 7, 2008, staff has not received any public comment regarding the appeal. Two (2) letters that were submitted to the Planning Commission have been included (Attachments 5 6). Agenda Item 9.b. Page 8 CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION'S APPR VAL OF ARCHITECTURAL REVIEW 07-007 FEBRUARY 12, 2008 PAGE OF 8 Attachments: 1. ARC Meeting Notes, November 5, 2007 2. Planning Commission Minutes, December 18, 2007 3. Neighborhood Lot Coverage Analysis 4. Revised Project Plans 5. Letter to Planning Commission from Mark asgue 6. Letter to Planning Commission from Gary Scherquist Agenda Item 9.b. Page 9 RESOLUTION NO. A RESOLUTION F THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE E DENYING AN APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF ARCHITECTURAL REVIEW IEW 0-007, APPLIED FOR BY BILL AND VIOLA C C SHOTT, LOCATED AT THE SOUTHEAST CORNER OF WHITELEY AND IDE WHEREAS, the applicant has file Architectural Review 07-007 to construct a new 2,795 square -foot, tir o- story, single- family home on a 6,996 square -foot lot located in the Village of Arroyo Grande at the southeast corner of Whiteley and Ide Streets; and WHEREAS, EAS, the Architectural Review Committee (ARC) has reviewed and recommended approval of Architectural Review 07 -007; and WHEREAS, the Community Development Director has approved Architectural Review 07 -007 with the recommendation of the ARC; and WHEREAS, EAS, the Planning Commission appealed the Community Development Director's approval of Architectural Review 07 -007; and WHEREAS, the Planning Commission, after due study, deliberation and public hearing, denied the appeal and upheld the Community Development Director's approval of Architectural Review 07-007; and WHEREAS, the City Council has appealed the Planning Commission's approval of Architectural Review 07-007; and WHEREAS, the City Council, after due study, deliberation and public hearing, has found that the following circumstances exist: Architectural Review Findings: 1. The proposal is consistent with the architectural guidelines of the city, or guidelines prepared for the area in which the project is located; The proposed home has been designed in the Spanish Eclectic architectural style and includes a low-pitched red tile roof, stucco wall surface and asymmetrical facade, which is consistent with the Design Guidelines for Historic Districts, as they apply to properties in the D-2.4 Overlay. 2. The proposal is consistent with the text and maps of the Arroyo Grande General Plan and this title; Agenda Item 9.b. Page 10 RESOLUTION NO. PAGE The proposal is consistent with LU 24 of the Land Use Element, the stated goal of which is to "accommodate the development of urban, single- family residential units in areas designated as Single Family Residential Medium Density". 3. The proposal will not be detrimental to the health, safety, comfort and general welfare of the persons residing or working in the neighborhood of the proposed project; The proposed home will not be detrimental to the health safety, comfort and general welfare of the persons residing in the neighborhood of the proposed project due to its consistency with both the development standards for the single Family (SF) zoning district and the Design Guidelines for Historic Districts. 4. The general appearance of the proposal is in keeping with the character of the neighborhood; Although the proposed home is relatively large when compared to other homes in this part of the Village, there are other existing homes in the neighborhood that are the same size or larger. The genera/ appearance of the proposed home reflects elements of other homes in the neighborhood, including a prominent Spanish Eclectic home located on Whiteley hi eley Street, just north of the subject property. 5. The proposal is not detrimental to the orderly and harmonious development of the city; Although the proposed home has been designed to fully maximize development of a sub-standard lot, the home has been designed to soften the mass and scale of the structure by breaking the structure down into several elements of varying heights and setbacks. Additionally, the architectural details of the proposed home are reflective of other homes in the area and the Spanish Eclectic architectural style in genera/. Therefore, the proposed home is not detrimental to the orderly and harmonious development of the city. 6. The proposal will not impair the desirability of investment or occupation in the neighborhood. The proposed home will not impair the desirability of investment or occupation in the neighborhood, but rather serve as an example of the goals and objectives of the Design Guidelines for Historic Districts, specifically the Spanish Eclectic architectural style as defined in the Guidelines. NOW, THEREFORE, E, E IT RESOLVED IED that the City Council of the City of Arroyo Grande hereby denies the appeal of the Planning Commission's approval of Architectural Review 07-007, and approves Architectural Review 07-007, with the above findings and subject to the conditions as set forth in Exhibit "A attached hereto and incorporated herein by this reference. Agenda Item 9.b. Page 11 RESOLUTION NO. PAGE On motion by Council Member following roll call vote, to it: AYES: NOES: ABSENT: seconded by Council Member and by the the foregoing Resolution was adopted this 12 day of February 2008. Agenda Item 9.b. Page 12 RESOLUTION N. PAGE TONY F E RRARA MAYOR ATTEST: KELLY WETMO E, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item 9.b. Page 13 RESOLUTION NO. PAGE EXHIBIT "A" CONDITIONS OF APPROVAL ARCH 07-007 SOUTHEAST CORNER OF WHITELEY IDE This approval authorizes the construction of a new two- story, 2,795 square -foot single- family home on a 6,996 square -foot lot in the Village of Arroyo Grande. CQMMUNJTY DEVELOPMENT DEPARTMENT STANDARD CONDITIONS 1. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Architectural Review 07 -007. 3. The applicant shall agree to defend at his /her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his /her obligations under this condition. fbk 4. Prior to issuance of a building permit, the applicant shall submit window details (inset depth) and a revised tower element subject to review by the Architectural Review Committee. 5. Prior to issuance of a building permit, the applicant shall revise the project plans to incorporate tile accents into the courtyard wall. Agenda Item 9.b. Page 14 ATTACHMENT 1 E. ARCHITECTURAL REVIEW CASE NO. 07-007; APPL..., 1I 1.11 &I it 1'I VILLA COCKSHOTT; LOCATION IDE AND WHITELEY STREETS (VACANT LOT) Associate Planner, Ryan Foster presented the staff report. Bill and Viola Cockshott, Applicants were present. Jennifer Martin, Representative had the following comments: Applicants have owned the property for long time. They tried to address a Spanish electric design. The secondary bedrooms are upstairs to meet programming requirements. Applicants are interested in the shutters. The windows can be pulled -in. They are committed to posts and rafter tails. Lenny Grant, Representative had the following comments: The applicants are expecting to live there a long time. The home will be a nice visual addition to the neighborhood. The arched windows on the ground will have the center arch dominant and the small arch off to the side. The size of windows is limited as a strong architectural element. The other homes in the neighborhood have balconies with arched windows and also primary gable faces. For the garage door panel, they are proposing darker color wood, something like veneer. ARC had the following comments. Mr. Peachey liked the colors and the eclectic components, which are a different style. He thought the window shapes and the exposed beams are nice. He thought the shutters add a nice touch. He asked how the windows would be detailed for this style. He stated that the only thing out of place, architecturally in composition, is the tower. Mr. Grant stated the tower was debated in the office. He stated one option is to have a gable facing the street, and the second option is, instead of having a pyramid roof, is to go up four sides and move to the back. Ms. Martin added the tower element would allow more natural light in. At this point, the roof tile will be concrete, but budget will be a factor in getting the right look while trying to be economical. Mr. Peachey thought the tile detail should be incorporated into the wall with maybe a few tiles spread out. He liked the colors and the scale looked good. Chair Hoag liked the separated parkway along the street with a separated sidewalk along Whiteley. He would like to try to keep the existing large mature trees until new landscape is introduced and established. He thought the power poles were not in the best location. He liked the overall design, and the colors are fine. If they have to be budget conscious, he would like the time spent on the window details. Ms. Pontarelli stated she liked the design and agreed with previous comments made by Chair Hoag and Mr. Peachey. Ms. Moore did not have any comments. Chair Hoag noted the committee liked the design and the new proposals they Agenda Item 9.b. Page 15 have seen. This design has come closest to hitting the mark for Spanish eclectic in the village. He would like for the architectural window details to come back as part of the construction documents. He was fine with the tower element, but would like to see it fit a little better. He added that he liked arched windows and doorways. He like the papal crown top to chimney. Mr. Peachey agreed the tower element is important, but right now it competes with the rest of the architecture. Ms. Martin stated they were trying to use windows for volume to get natural light in. They become off centered, and it becomes a floor plan issue on the inside. Mr. Grant asked if ARC could approve the floor plan in general elevations, they can bring back the architectural details and plans back in December. They can spend time with the client regarding the tower and bring back ideas later. They can work with staff on refining the mass in the front area. Michael Peachey moved and Terry Moore seconded the recommendation of approval to the Community Development Director to accept the design as submitted with the following conditions: To return to ARC with window details above the inset and how the wall moves into them. To come up with some ideas and concepts for the entry tower. Add tile details to courtyard wall. Motion approved All approved 4/0 Agenda Item 9.b. Page 16 11. PUBLIC HEARING ITEMS: A. APPEAL OF ARCHITECTURAL AL E IEW 07-007; APPLICANT BILL COCKSHOTT; LOCATION SOUTHEAST CORNER OF WHITELEY AND IDE STREETS Director Strong presented the staff report, prepared by Associate Planner, Ryan Foster, for consideration of an appeal of the approval of Architectural Review 07 -007 plans to construct a new two-story, 2,795 square -foot single family home on a 6,996 square -foot lot in the Village of Arroyo Grande. He stated that this was initially approved by the ARC and appealed after the last Planning Commission meeting which was requested to allow discussion due to concern regarding the size of home in relation to the lot size (mansionizatiori). The staff recommendation endation is to deny the appeal and approve the architectural review. The Commission had no questions regarding the staff report. Chair Ray opened the public hearing for public comment Jennifer Martin, architect, LGA, gave a brief description and the history of the proposed project. Bill Cockshott, applicant, stated he grew up in the Village and always lived in the area and had really studied the Spanish style architecture and thought they had followed the Village Design Guidelines. At this time the Commission had no questions. ATTACHMENT Mike Brogno, 308 Whiteley Street, feels this proposal is too big no matter how it looks architecturally as a very large house (he called it Costco) has already been built on the corner near his house and it looks awful. Commission Comments: Barneich: The Spanish style totally fits the neighborhood; the architect did a good job, so did the ARC; she loves all the details; however, if it was on a larger lot it would work beautifully; the scale and mass is a problem; she does not think this can be fixed without reducing the square footage. She cannot make finding No. 4 (which requires the general appearance of the proposal to be in keeping with the character of the neighborhood). The lot is smaller than a standard lot, it's on a prominent corner, it's 2800 sq. ft.; two-story and has the minimum setback. About a year ago I made the mistake of approving the large Pace Brothers built homes on Whiteley Street whilst I was on the ARC and cannot live that down. She disagrees with Commissioner Marshall's memo, Item No. 3, where it states, "if this project fully complies with the rules that the City has established for building on this property, then it would be difficult to not approve it..." This project Agenda Item 9.b. Page 17 does comply with the Development Code, but not with the Village Design Guidelines and Standards for Historic Districts and these go hand -in -hand. The Planning Commission has discretion due to the fact that the proposed project is in the Village D-2.4 Overlay District and is subject to the Design Guidelines, reference page 6, one of the objectives states "to ensure that new construction and renovation of existing buildings are compatible with the historic character of the Village area and surrounding neighborhood I hope that there will be a redesign and the Commission will be able to review this proposal again. Keen: He thought Commissioner Barneich's comments were well made, but disagreed with most of them this is a legitimate project and meets all the building standards, codes, setbacks and the Design Guidelines. If the City wants to stop large houses being built in the Village the Guidelines need to be revised and not tell an applicant they cannot build when their project meets the Guidelines. Regarding the Pace built house on Whiteley Street, at the time that was approved the City was encouraging second units on a property, that opinion has now changed and the houses are too big after the City encouraged more building on smaller lots. He is not willing to deny this house being built when it meets the Design Guidelines and Standards. Ray appealed the project due to the exact reasons contained in the three letters received today that basically stated, 1) "The subject project is too large and is too massive for the character of the Village Residential...". 2) "If we don't like this type of product in this location, then we need to take another look at the rules which allow it before the next project comes along. We can't get in the habit of changing the rules on people after they are in the system." 3) "To see an example of what the outcome could be regarding scale, you only have to look next door to Shell Beach area..." She had been hoping to have the full Commission present tonight to discuss this proposal; however, she can approve the proposal the way it is now as the architect did a fantastic job they met the Guidelines. The ARC did a great job also. Because she had been conflicted she looked to the Creek Moratorium to enable her to approve this even though she does not believe that this is the right mass and scale for the Village. She would like to give specific directions to staff to go ahead and start the process of revising the Village Design Guidelines Standards and have a community discussion as there is increasing pressure to build houses in the Village that approach mansionization and not what she wants to see in the Village. Chair Ray asked for any further discussion before making a motion. Discussion: Agenda Item 9.b. Page 18 Commissioner Barneich stated that the Planning Commission has discretion to review the project. It does fit with the Development Code, but the Design Guidelines talks about fitting with the character of the Village. Why should the Guidelines be revised when it already includes language we can pull from to decide if something like this fits. Mr. Strong agreed that the Design Guidelines do include a case -by -case consideration of compatibility with the historic character, but scale and mass have only recently emerged as a basic dilemma. The reason staff feels that the Design Guidelines and standards should specifically address mass and scale with more clarity is to provide more guidance up front that is the purpose of the Design Guidelines and Standards. If it fits the FAR, setbacks and the coverage it's difficult to say this does not conform; it would be easy to say it does not conform if it were architecturally incompatible (and Spanish Eclectic is one of the specifically recommended styles). The staffs recommendation reflects that this was supported by the ARC after full design review and it was only because of concern of possible precedent setting that the Commission Chair appealed it. If this is a concern we need to make it a priority to adopt new guidelines that would prevent mansionization as other communities in the County have already done so. Ray: if we decide as a neighborhood and City and start discussion in areas where we have concern, such as mass and scale, then we take out some of the subjectivity or randomness of what can get approved. Keen: Guidelines can be interpreted in different ways for different people. He agreed that ideas need to be tied down. Barneich: Thought it was the job of the Commission to have a feel for the neighborhood and the people who live in the Village, why they live here, and what makes it attractive and she is disappointed. She does not feel that this project is right for the Village and that this needs to be fixed before another proposal comes forward. Mr. Strong stated with regard to the Pace Brothers houses, it was a City advisory body that bought this project forward for reconsideration, as was this proposal, and after notification no neighbors came forward. If it is of such concern to the Village neighborhood when we discuss size and scale hopefully they will come to the meetings to help establish the appropriate standards and it will not be left to the City advisory bodies alone. Commissioner Barneich stated that this is a beautiful house and there was nothing she would change about it except the scale and the mass; just picture this size house on every lot in the Village. Chair Ray made a motion, seconded by Commissioner Keen, to deny the appeal and approve the Architectural Review with the modifications that the ARC had recommended. Agenda Item 9.b. Page 19 and adopt: RESOLUTION 07-2051 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE DENYING AN APPEAL OF THE COMMUNITY DEVELOPMENT DIRECTOR'S 'S APPr O AL OF ARCHITECTURAL REVIEW IEII CASE NO. 07 -007, APPLIED FOR BY BILL AND VIOLA COCKSHOTT, LOCATED AT THE SOUTHEAST CORNER OF WHITELEY AND IDE The motion was approved on the following roll call vote: AYES: Chair Ray and Commissioner Keen NOES: Commissioner Barneich ABSENT: Commissioners Tait Marshall The foregoing Resolution was adopted this 18 day of December 2007. Agenda Item 9.b. Page 20 ATTACHMENT 3 z csa a 0 0 0 ir 0 0 0 (ID --1 so co CD M Ci) cn THIS PAGE INTENTIONALLY LEFT BLANK cu 0 0 cu 7c' 1 ia) P4 .0 2 .i ,-0 cf) ei o -61 0 0 m 1 ATTACHMENT 4 1 1 Agenda Item 9.b. Pa•e22 To: Arroyo Grande Council Planning Commission Members RI 'r`icvry E DEVELOPMENr Regarding: Village residential District Concerns To be discussed at 12/1 8/07 Planning Commission Meeting as describer at 1 2/4/07 Meeting) ATTACHMENT 5 Good lay, Asa resident of the Village area and a local design professional I have some concern with the current trend which seems to be forming in the Village Residential District. First, i must say that I am not opposed to renovation, rebuilding or replacement structures in the Village Residential Overlay District. However, I am concerned with the overall modification of the feel of the District by those projects. In the last several years, through various levels permit processing, there have been new homes, replacement homes and additions to existing homes that are changing the general character of the Village Residential district. While these individual projects have not changed the character by themselves, they are the forbearing of a potentially dangerous trend. The major concern is that the face of the Village residential Historic District will be lost forever if not reviewed as a whole, not the individual review of the individual properties. When the design guidelines were created, they were put in place to preserve the feeling of the village atmosphere as stated in the guidelines on page 15. The following excerpt is from those guidelines: Design issues in the Village area are not limited to individual buildings or projects. While the community structure may not be of concern to an individual renovation project, it should be considered for larger projects that have the capacity to change the structure of the Village. The structure of the Villa a is an e ression of the A. a intensi and arra t of ,a tiv ties and ph re al structures in the community, How the resident or visitor _rienes the structure, .,ends on the clarity of the community's phsicat organization. The issue Is that many of the recent projects have either Ignored the *character" or "scale" of the existing structures in the Village Residential area. if you take a walk through the Village Residential district, you will find that most of it takes you back to the feeling of yesteryear by the coordination of architectural styles, scale and the lack of garage dominance Most of the residences are single story with yards across the entire front except for narrow drives to rear located garages. There are a number of two story structures, however they are located on larger properties consisting mostly of double or triple lots. This allows increased setbacks and yard Spaces. The character of the Village R.esidentl district is leffine by the scale of yard spaces, scale of structures and architectural styles as a combined total. That character of the Village is further defined in the Historic Guidelines on page 16: Districts There are areas of the community with a unique character that distinguishes then from the adjoining areas. An observer can identify certain districts from inside, and often from outside the district. The historic development of Arroyo Grande, and the activities that occur in different areas of the Village, contribute to its division into districts. The Village Residential area, with many historic homes and large mature trees, differs from the surrounding, more modern, developments. Both new development and renovations should be sensitive to the architectural elements that contribute to neighborhood character and to distinctive "districts". Agenda Item 9.b. Page 23 The character is further defined on Page 22 of the Historic Guidelines: Existing Character Many homes in this district were built in the period from 1885 to 1920, and represent a wide variety of architectural styles. Building materials, styles and details differ considerably from home to home, but some common elements can be identified in many buildings. These include height, mass and scale, materials and attention to ornamentation. Similarity in Height, Mass and Scale Most homes are one or two stories high, with single story designs most common. Lots are generally smaller and narrower than those in more modern suburban developments, and the home fills much of the width of the lot. Since garages were not included in many of these early homes, the facade design dominates the structure and streetscape. Other homes have single, detached garages, often in the rear yard. The Planning Commissioners and Council members who preceded your tenure had a vision to preserve this portion of our history for all to enjoy. While the guidelines are not intended to freeze time, their objective is intended to safeguard the heritage of Arroyo Grande. This is described on page 6 of the guidelines: The protection of historic districts, including homes, offices and businesses within the Village area of Arroyo Grande, will help preserve and enhance the unique qualities of the City for the enjoyment, pride, education and economic benefit of its citizens, businesses and visitors. These Guidelines and Standards are intended to preserve and enhance not only the most grand or impressive resources of the past, but the recognizable character composed of individual elements in the Village. Developers of Arroyo Grande included merchants and farmers, entrepreneurs and employees. Most homes, offices and business establishments were modest in scale and utilitarian in function, and these structures are an important part of the fabric of the City, The Village Residential District is a piece of Arroyo Grande's cultural history. It reminds us of the roots of our town thru the scale and composition. Those who visit, live in the District or move there are gaining a unique experience through this preservation effort. please do not let this be destroyed piece by piece. To see an example of what the outcome could be regarding scale, you only have to look next door to the Shell I3each area. A drive through the streets shows what can happen if a two story build to the setbacks trend is allowed to continue. While the buildings conform to the Development Code, they are very compacted and tall. The same thug is allowed the current Development Code In Arroyo Grande which may be appropriate for other parts of the City, but will destroy the historic character of the Village. Please review the merits of the redevelopment of the village with an eye on the whole picture, not just the individual pare. Height, mass and scale could severely alter this area and change it forever. Just consider that once it gone, the Historic Village charm cannot be regained. Thank You for your consideration of this matter. Mark Vasquez 101 Westeiranch Street, mite 12 Arroyo Grande, Ca 93420 Agenda Item 9.b. Page 24 Caren Ray, Chair, Plannixig Commission Gary L. Scherquist Architect tel: 805 474 4200 cell: 805 508 1111 glancharter.net 12/18/2007 ATTACHMENT From: Gary Scherquist [gls9 ©harter.net] Sent: Tuesday, December 18, 2007 1:53 PM To: Caren Eric Ray Cc: Kristen Bameich; Doug Tait; John Keen; Lyn Reardon-Smith; Ryan Foster; Rob Strong; Ed Arnold Subject: Appeal of Arch Review 07-007 RE: Appeal of Architectural Review 07-007. Proposed construction of new two story,. 2,798 square foot, two story home in the Village Residential overlay at the comer of Whitely and Ide, on a 6,996 square foot vacant lot. Because am in the process of moving from my home at 228 Short Street 1 am unable to attend tonight's meeting and therefor am submitting my comments on this project via this email. The subject project is too large and is too massive for the for the character of the Village Residential. Lot sizes in the Village are small and the homes also tend to be smaller and appropriate to their lot size. There is continuing pressure to allow larger and larger homes in the Village and if allowed, will eventually change the charter of the village. 1 do not believe this is the direction promoted by the Village Design guidelines. Comer lots are especially difficult because so much of the structure is on the street and exposed to public view. 1 have had experience with two such corner lots in the Village. One at the corner of Whitely and Poole. This was an existing structure where a remodel and addition were proposed. As with the subject project, scale and massing were the issue. While much of the structure existed we (the ARC) were able to work with the designer and owner to reduce the size of the addition thereby reducing the impact on the neighborhood. The other project is my home at the corner of Short and Poole. Here, smaller one story elements are at each end with 10 foot setbacks from Poole and a larger 1 1/2 story center element is set back from Poole St. 29 feet creating a court yard and minimizing the impact of the larger element. Additionally a 1 car carport was utilized to cut down on the massing. This required a minor variance. There is also a 1 car garage). The house is 1900 square feet. If the 1 1/2 story portion were increased to two story the area would be increased to 2500 square feet with almost no additional impact on the neighborhood. There are many solution to architectural problems, these are just two that 1 am familiar with. I believe the ARC and the architect can successfully work with the owner to reduce the size and mass of this project. INCA is very comfortable working with this style of architecture but 1 agree with the ARC that the "Tower" over the entry is not well integrated with the overall design, Agenda Item 9.b. Page 25 MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CONSIDERATION OF REVISED E. BRANCH STREETSCAPE ENHANCEMENT PROJECT DATE: FEBRUARY 12, 2008 RECOMMENDATION: It is recommended the City Council: t Approve the proposed E. Branch Streetscape Enhancement Project conceptual design, including proposed safety crosswalks, bulbouts, storm drains, street trees, irrigation and electrical systems, street furniture and sidewalk widening improvements; 2. Authorize an increase in the topographic survey contract with RRM from $'1 3,640 to $23,500; 3. Reauthorize purchase of 10 metal strap benches, 18 trash receptacles and recycle containers and 14 planters at cost not to exceed $37,15000 to be installed by City; 4. Authorize an agreement with Schwartz Construction for a sample "Streetprint" stamped asphalt crosswalk on Nevada Street at E. Branch Street at estimated cost of $2000; and 5. Amend the project budget to $1,261 ,000 and appropriate an increase of $300,000 from San Luis Obispo Council of Governments (SLOCOG) Transportation Enhancement (TE) Grant, an increase of $80,000 from Local Sales Tax revenue, $25,000 from Caltrans funds projected from the proposed relinquishment agreement, $3,000 from the California Department of Forestry (CDF) Urban Forestry Grant, and $70,000 from Redevelopment Tax Increment Funds. FINANCIAL IMPACT: SL O G previously approved $588,000 from Regional State Highway Account (RSHA) funds for streetscape enhancement and $120,000 from SAFE funds for lighted crosswalks. The City Council originally allocated $92,000 from the General Fund for local matching funds, which were eliminated in January 2007 and replaced by a $75,000 local sales tax allocation in the 2007 -08 budget. Agenda Item 10.a. Page 1 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY 12, 2008 PAGE 2 The current projected cost for the project is approximately 1,201,000. Based on a detailed cost estimate, the project cost detail is as follows: Site Preparation $221 ,050 I ardscape: road, sidewalk and crosswalk $171 Pavement Markings $10 Site Furnishings $111 Softscape: planting and irrigation $02 Site Utilities $144 Decorative Street Lights 44 000 Design $00,000 Construction Management $10 000 General Contractor General Conditions $117 Overhead and Profit $85,001 Contingency $110,877 Cost Escalation j 84. 1 1 Total $1,260,042 A summary of the proposed funding plan is as follows: Current Budget RSHA (Proposed to change to TE grant) $588,000 SAFE Grant $120,000 Local Sales Tax Funds (drainage) $75,000 Subtotal $783,000 Proposed Supplemental Funding TE Grant Funds $300 Local Sales Tax Funds (tree funding and CIP Studies) $80,000 Ca'trans Relinquishment Funds $25,000 Redevelopment Tax Increment Funds $70 CDF Urban Forestry Grant $3,000 Subtotal $478,000 Total $1,201,000 It is important to note that in order to obtain additional grant funding, SLOG has proposed to replace State RSHA funds with Federal TE funds. This is likely a more reliable funding source, but will require increased staff time to meet Federal requirements. Two sources are proposed to be transferred from Local Sales Tax funds. First, there was $50,000 budgeted for a proposed citywide street tree trimming program. Staff has determined that the City cannot proceed with the program until a Citywide tree inventory is completed, which is not projected to be completed this fiscal year. Agenda Item 10.a. Page 2 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY 12, 2008 PAGE 3 Therefore, since this funding was programmed for tree related services, staff believes it would be appropriate to reprogram it for expenditures related to installation of the street trees on E. Branch Street. Secondly, the City has proposed to annually budget $30,000 in Local Sales Tax funds for studies and analysis related to capital improvement projects and concepts. It is recommended that this funding be dedicated to design and related studies involved in the E. Branch Streetscape Project, which has been substantial. Although relatively minor, $3,000 of CDF Urban Forestry Grant funds from the recently approved $50,000 Tree Guild Village street tree program is also proposed. Finally, to fully fund estimated project costs, $70,000 Redevelopment Agency tax increment funds are available from the recent bond financing that was issued. BACKGROUND: On January 9, 2007, the City Council approved the E. Branch Streetscape Project; authorized a design contract with RRM not to exceed $65,000, including $13,640 for topographic survey; authorized a contract with Omni Means not to exceed $20,000 for proposed Caltrans "Design Exceptions"; authorized ordering black metal strap benches, trash and recycle containers, planters and remaining street lights, and eliminated prior Authorization of $92,000 of General Funds (see Attachment 1 for January 9, 2007 staff report). However, the project design concept included small street trees in above ground planters, which the City Council did not find acceptable. Subsequently, City staff were directed to further research in-ground tree wells despite possible conflicts with water, sewer and utility lines and laterals. The City also determined that it would be more productive to pursue State Highway relinquishment rather than design exceptions required by Caltrans, thus eliminating the $29,000 Omni -Means contract. It was apparent, however, that the increased costs of storm drainage systems to enable bulb- outs and the in- ground street trees with irrigation system would exceed the original project budget and require more detailed topographic survey for construction design refinement. To offset some of these cost increases, the decorative crosswalks at Traffic Way and most of those at Mason Street intersection were deferred and some components were identified as possible design options to provide flexibility when the project construction plans and specifications are bid. In December 2007, the City Council approved a supplemental service agreement with RRM to sub contract with C.P. O'Halloran for an updated professional cost estimate to evaluate the current project design feasibility. The Schematic Design Cost Estimate, dated January 17, 2008, Attachment 2, reflects the expected construction costs for the revised project design exclusive of "soft costs Major components included are Site Preparation, Site Development, and Site Utilities, assuming cost escalation to Fall 2008 construction, totaling $1 ,136,042 excluding design alternatives of stamped concrete, pavers or brick crosswalks. Agenda Item 10.a. Page 3 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY 12, 2008 PAGE 4 There are several additional proposed expenses which staff recommends be approved to enable the revised project design to be resolved for 2008-09 construction: 1) To provide sufficient and accurate information for project construction plans and specifications, it is necessary to authorize an increase in the topographic survey contract with RRM from $'13,040 to $25,500. More detail is required to resolve storm drainage, in- ground tree wells, corner and mid -block bulbouts and ADA access concerns. The proposed scope of services for E. Branch Street Survey is outlined in a January 14, 2008 Letter from RRM (Attachment 3). The additional $11,860 is included in the Design /Estimate Contingency of the cost estimate. 2) To expedite installation of new street furnishings and to reduce purchase and installation costs from the proposed construction project, staff recommends that the City Council reauthorize the purchase of 10 metal strap and cast iron benches, 18 trash receptacles and recycle containers and 14 metal strap planters, at a cost of $37147 delivered to the City for installation. The quotation and specifications for these street furnishings by The Wakefield Company, supplier for DuMor, Inc. are Attachment 4. The Village Improvement Association and Arroyo Grande in Bloom would like the new street furniture installed prior to May 2008. 3) To provide a Local example of the recommended "Streetprint" stamped asphalt crosswalk color and pattern, staff requested that Schwartz Construction, the authorized local contractor who also produced the Olohan Alley brick pattern demonstration, bid to imprint the new pavement at Nevada Street intersection with E. Branch Street. The proposed pattern is called "Ashlar Slate" and the recommended color is "utterscotch,t' which would resemble the color and pattern of the local limestone facades of the Brisco Hotel and 100F Hall buildings. The cost for this 200 sq. ft. sample crosswalk is not to exceed $2,000, for the 10 ft. wide by 20 ft. long crossing. It should be noted that this cost is part of the Asphalt paving stamped crosswalk included on page 2 of Attachment 2. The existing project proposal includes the following components: Bulb -outs In order to make pedestrians more visible to motorists and increase ease of crossing the street, corner bulb -outs are proposed at Short Street and Bridge Street. Mid -block bulb -outs are also proposed to enhance landscaping. Crosswalks Stamped decorative crosswalks are proposed at Short Street, Nevada Street and Bridge Street to improve aesthetics and visibility. To further improve visibility, particular during evening hours, the crosswalks at Bridge Street and Short Street are proposed to Agenda Item 10.a. Page 4 CITY COUNCIL CONSIDERATION F E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY Y 12, 2008 PAGE 5 be lighted with pedestrian activated in- pavement safety lights across Branch Street. (These would be similar to the crossings in San Luis Obispo on Marsh Street and Higuera Street near the Downtown Centre in raid -block locations lacking intersection signalization.) Street Trees The installation of 38 street trees are proposed for tree -wells in the sidewalk and the mid -block bulb -outs. Meetings have been held with the consultant and representatives of the Tree Guild to select appropriate tree species. A tree plan is recommended that includes primarily Evergreen pears as sidewalk trees, London Plain sycamores as "accent trees" in the bulb -outs and key points to frame the streetscape, and redwoods by City Hall where there is appropriate behind sidewalk right -of -way to provide larger specimen and more dramatic "Civic Center" landscape element within the Village core. Pears were selected for their durability and shape, which will integrate well with business facades. In addition to the aesthetic and environmental benefits of the street trees, it will enable elimination of the majority of planters, which will enhance pedestrian space on the sidewalks. The current proposal includes the installation of irrigation, as well as electrical lines that provide for future potential sound systems, and power for special events, and holiday decorations. Sidewalks Sidewalk widening is proposed west of Nevada Street where width is currently constrained. The north side of Branch Street between Harvest Bible Church and The Wardrobe clothing store, including Doc Burnstein's and Village cafe, currently has only six-foot wide sidewalks while the remainder of Branch Street in the Village has ten feet wide sidewalks. Widening this block of curb, gutter and sidewalk will accommodate the new street trees, and enable storefront benches, planters and trash receptacles and maintain on-street parking, travel and turn lanes. The replacement of most raised planters with in- ground tree wells wilt provide fewer sidewalk obstructions. Street Furniture Existing concrete furniture is proposed to be replaced with the antique black metal design previously selected. The sample furniture in front of the City Council Chambers and bus stop are examples of the models proposed. Installation of 10 additional benches, 18 trash and recycle receptacles, and additional planters for flowers are proposed to be purchased and installed by the City. Generally, the benches, new planters and trash /recycle receptacles will be placed at corner or mid -block bulb -outs or in back of sidewalk locations such as in front of City Hall, Council Chambers and Car Corral alcoves. At six strategic locations, such as the bus stops in front of City Hall and Council Chambers, the Car Corral, and near Gina's, Taco Loco, Village Grill and Doc Burnstein's, the trash receptacles will be accompanied by a companion recycle receptacle and a bench. (The recycle containers match the trash receptacles, but will have a different color cover and "recycle only" label.) Agenda Item 10.a. Page 5 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY 12, 2008 PAGE 6 Drainage Improvements Drainage improvements are proposed at Short Street and at Bridge /Nevada Street. Construction of storm drains will enable installation of the bulb -outs, as well as eliminate existing deficiencies that cause ongoing damage to the street pavement. At Mason Street, a new cross- street concrete gutter or spandrel is proposed on the north side of the intersection to correct an existing puddling problem. The new drop inlets and underground storm drains at Bridge /Nevada and Short Streets will include fossil filters and/or in -line filters to intercept existing street run -off which contains pollutants that currently are carried by surface gutters and discharge directly into Arroyo Grande Creek without storm water pollution prevention. (Additionally, the City is currently proposing a new "bi- swaleT' in the City Hall parking lot which would also intercept the Short Street drainage and provide for further pollution prevention.) Other Optional Improvements Other optional design features include different pavement treatments for proposed crosswalks, such as bricks, stone pavers or stamped concrete which are all more expensive than the proposed "Streetprint" stamped and colored asphalt. Construction of these design options also require longer periods of traffic disruption and are more difficult to repair than stamped asphalt, but some consider them more attractive or traditional than patterned asphalt. Therefore, prior to final project plans and specifications, and depending on construction bid of these alternatives if desired, staff is proposing a sample "Streetprint" crosswalk be installed on the Nevada Street intersection at E. Branch Street to demonstrate the pattern and color recommended. These differ from the brick pattern and color installed on Olohan Alley and are called "Ashlar Slate" and "Butterscotch which are distinctive and would resemble the facades of the Brisco Hotel and IF Hall buildings local limestone facades. Other design alternatives could be considered if necessary when construction bids are received. These include possible reduction of storm drainage improvements at Bridge /Nevada Streets, or elimination of desired features such as some bulb -outs, electrical or irrigation systems if construction bids exceed estimated costs. Conversely, if bids allow increased features, the crosswalks at Traffic Way and Mason Street could be added. ALTERNATIVES: The following alternatives are proposed for consideration: Approve staffs recommendations and direct staff: to proceed. Alternative concepts studied include elimination of on street parking and widening sidewalks throughout the Village or elimination of the center turn lane and installation of medians. Widening of sidewalks throughout the Village was determined to be cost prohibitive resulting from the level of street reconstruction that would be necessary to maintain the street at necessary grades to provide adequate drainage. Loss of on- street parking is also not favored by local Agenda Item 10.a. Page 6 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY 12, 2008 PAGE businesses, Staff previously considered possible diagonal on- street parking designs, but these could create major traffic congestion along Branch Street since there are no alternative parallel streets to accommodate through traffic nor replace median loading and turn lane. Landscaped medians were also found to be problematic given Fire Department concerns with the narrow street width involved. Staff does recommend that the City Council consider and provide direction on alternatives involving future phases of improvements. Concepts include improvements to the Car Corral parking lot and closure of Short Street and installation of what is proposed to be referred to as "Centennial Plaza The existing "Car Corral" public off street parking lot on the north side of Branch Street east of Nevada Street is in disrepair and is an inefficient configuration involving separate entry and exit driveways across Branch Street sidewalks, including diagonal parking spaces that back across the sidewalk and restrict access to all spaces from both directions. Staff is pursuing an agreement with the owners of the leased portion pf the Car Corral to enable reconfiguration and reconstruction of this important off street public parking as part of the 2008 lease renewal negotiations, The closure of Short Street between Branch Street and Olohan Alley would enable a pedestrian plaza adjoining the Village Gazebo, public restrooms and current Building Department office, which is the proposed location for City Hall expansion, and Gina's Restaurant. The plaza would be a central venue for special events, could include outdoor cafe and similar portable features and additional landscaping, fountain and/or public art, The name "Centennial Plaza" is suggested in hopes that this option could be created in time for the July, 2011 City Centennial celebration. Staff also recommends phasing "Streetprint" crosswalk improvements to Mason Street and Traffic Way intersections previously included in the proposed plan. Although not recommended, the City Council could direct staff to pursue other project modifications to reduce costs or alternatives, Alternatives identified include: 1. The existing car corral driveways and a proposed corner bulb -out at Branch and Nevada Street could be eliminated for an estimated cost reduction of approximately $12,000. 2, The optional irrigation system could be eliminated for an estimated cost reduction of $34,000, 3. Optional electrical system could be eliminated for an estimated cost reduction of $26,000. 4. If corner and mid -block bulb -outs were eliminated, the City could consider eliminating the underground storm drainage system and continue to rely on surface flows for an estimated cost reduction of $220,000, Provide other direction to staff. Agenda Item 10.a. Page 7 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY UAF Y 12, 2008 PAGE 8 ANALYSIS OF ISSUES: At this stage of design and project funding, the basic issues are the necessity of State Highway Relinquishment and the need for additional funding. Staff has initiated the relinquishment process. Caltrans has provided a draft agreement. Completion is expected within the next few months. A request for additional funding for $300,000 has been submitted to SLOCOG, which has been included in their initial funding recommendations. Other local supplemental funding is proposed and the project scope has been modified to reduce costs. Primarily, crosswalk improvements at Mason Street and Traffic Way are recommended to be delayed for a future phase, if necessary for project construction costs as proposed. The primary design issues have been those involved in providing street trees. Numerous conflicts with underground utilities exist. To address this, based on consultant evaluation, staff proposed lining adjacent utility lines and wrapping them with copper to minimize potential damage. However, this results in substantial costs and will require extensive sidewalk excavation, which will increase impacts on local business. As a result, staff has recommended a compromise approach. Specific tree and utility alignments were analyzed. It was determined the highest risk for damage occurs where utility line joints are in close proximity to tree roots. As a result, it is recommended the lines be protected with barriers where these points are directly adjacent to proposed tree locations. This includes a total of 11 of the proposed trees. The remaining 27 trees are proposed to be planted with only standard root barriers. In addition, trees with low history of invasive root structures and damage are recommended. ADVANTAGES: The project will enhance the appearance, environment, pedestrian safety and vitality of the Village. Pedestrian accessibility in the sidewalk areas will be enhanced. Drainage deficiencies will be corrected. Meanwhile, vehicle traffic flow will not be negatively impacted. DISADVANTAGES: The primary disadvantage of the proposed design is that some of the planned g p improvements wilt be deferred. The tree planting recommendations will increase future risk of damage to utilities, which could impact local businesses. In addition, local businesses will be impacted during the construction period of the improvements. ENVIRONMENTAL ONMENTAL F E IE The project construction will require that the City prepare an initial study, which is expected to result in a Mitigated Negative Declaration. Recommendations will be presented to the City Council when design is prepared. Design elements such as street Tight replacement, new street furnishings, and crosswalk pavement are categorically exempt. Because proposed SLOCOG TE grant funds are from a Federal program, the environmental review will be completed through the NEPA process. Agenda Item 10.a. Page 8 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT FEBRUARY 12, 2008 PAGE 9 PUBLIC NOTIFICATION AND COMMENTS: The staff has coordinated with the village Improvement Association and the Tree Guild during project design revisions, which has involved a number of meetings and presentations. At this point, staff believes all stakeholders are generally supportive of the recommendations. The Agenda was posted in front of City Hall on Thursday, February 7, 2008 and on the City's website on Friday, February 8, 2008. No comments were received. Attachments: +1. January 9, 2007 Council Staff Report 2. January 17, 2008 Schematic Design Cost Estimate 3. January 14, 2008 RRM Survey Proposal 4. January 23, 2008 Wakefield Company Street Furniture Quotation Agenda Item 10.a. Page 9 TO: CITY COUNCIL MEMORANDUM FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR F ECTOF DON SPA NOLO, PUBUC WORKS S DIRECTOR ATTACHMENT 1 SUBJECT: CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT DATE: JANUARY Y 2007 RECOMMENDATION: It is recommended that the City Council: approve the proposed E. Branch Streetscape Enhancement Project; 2) authorize the City Manager to execute a contract with RRM Design Group to survey and prepare engineering plans and specifications for proposed crosswalks, bulbouts and landscape components of the E. Branch Streetscape Enhancement Plan not to exceed $65,000; 2) authorize the City Manager to direct Omni- Means to prepare and coordinate related "Design Exceptions" to State Highway Standards to Caltrans for review and approval under the existing city contract and not to exceed $29,000; 3) authorize the order of trash receptacles, planters, benches and light fixtures; 4) eliminate prior appropriation of $92,000 in local matching funds from the General Fund; and r direct staff to pursue the relinquishment process if the proposed design exceptions are not approved by Caltrans. FUNDING: SL O G has approved $588,000 from Regional State Highway Account (RSHA) funds and up to $120,000 from SAFE funds for lighted crosswalks. At the December 12, 2006 meeting, the City Council also appropriated $92,000 from the General Fund for local matching funds. However, after revising the project recommendations, staff believes the project can be accomplished with no use of local funding. Therefore, staff recommends the appropriation from the General Fund be eliminated at this time. it is also unlikely that construction will occur until FY 2007-08. Therefore, funding options for local matching funds can be reconsidered during the upcoming budget process if it becomes necessary after bids are received. Agenda Item 10.a. Page 10 CITY COUNCIL CONSIDERATION ATIO OF E. BRANCH STREETSCAPE ENHANCEMENT T PF OJECT JANUARY 9, 2007 PAGE 2 The proposed projects costs are as follows: Construction Site preparation and demo $54,700 Striping and signage $30,000 Bulbouts and sidewalks $89,90 Lighted /stamped crosswalks $152 000 Street furniture 700 Street lighting $44,000 Storm drain improvements $1 04,630 Construction contin encies $48,4 Subtotal $604,330 Design a nd Administration Contract administration $10,330 Design $65,050 Design exception process and submittals 28,290 Subtotal $103,670 Total $708,000 DISCUSSION: Background Approximately five years ago, the City and the village Improvement Association (VIA) developed a preliminary Branch Streetscape Enhancement Plan, which was approved by City Council after public workshops and input. Subsequently, the City applied to SLOCOG for grant funds. The conceptual improvement ent project included E. Branch Street/State Highway Route 227 from Traffic Way to Mason Street, approximately three blocks within the heart of the historic village downtown core. The objective of the plan was to improve pedestrian accessibility and safety, enhance Village character and aesthetics, and at the same time maintain efficient traffic flow and existing parking. The plan consists primarily of bulbouts, crosswalk enhancements, new street furniture, and decorative streetlights. Due to delays in obtaining the grant funding, the "Let There Be Lights" program was established to solicit private contributions for the streetlights. As a result, the majority of the light fixtures have already been installed. Staff has coordinated with Caltrans on development of the plan in order to achieve future approval. Some of the features still do not meet their guidelines and will require design exceptions. However, feedback has been obtained from Caltrans' representatives that approval is feasible under the current design. The City has contracted with Kiel Design to prepare more detailed drawings of the concepts originally developed by staff, See Attachment 1. It is recommended the City Agenda Item 10.a. Page 11 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT P OJ CT JANUARY 9, 2007 PAGE 3 further contract with RRM Design for construction drawings and with Omni -Means for preparation of engineering and coordination necessary to submit an application for the design exceptions to Caltrans. Crosswalks Installation of stamped asphalt is proposed at crosswalks at the intersections of Mason Street, Short Street, Bridge Street and Traffic Way for both safety and aesthetic purposes. Safety lighting is proposed at the crosswalks at Short Street and Bridge Street. Lighting will make the crosswalks more visible in the evening and the stamped asphalt will improve visibility in the daytime. Bulbouts At the two intersections within the Village downtown core Bridge /Nevada and Short Streets across East Branch Street the streetscape design concept includes corner "bulbouts" or curb and sidewalk projections into the street pavement to shorten the crossing distance and emphasize the pedestrian traffic at these key locations. Generally, the bulbouts are proposed in what would otherwise be an on- street parking lane with wide curb radius to facilitate truck or other large vehicle turns from travel lanes. However, on Nevada Street and Short Street, the narrow street width without on- street parking eliminates the need for new bulb -outs. Based on Caltrans recommendation regarding extent of projection from typical curb alignment, the proposed bulbouts on the west side of Bridge Street, both sides of E. Branch Street at Bridge Street, and Short Street is limited to four feet, reducing the Branch Street crosswalk length by eight feet. New handicap ADA)ramps will also be integrated into each corner. One mid -block bulbout is also proposed, Iodated at the end of a pedestrian pathway adjoining Broadway Jewelry and Village Gift Shop. This bulbout would provide for existing fire hydrant precluding on- street parking, pedestrian amenities such as bench, trash /recycle receptacles, and street tree or decorative planters placed to discourage mid block crossings. It provides an effective location for enhanced landscaping without p g elimination of any on- street parking. Street Lights The voluntary "Let There Be Lights" program during the last three years has accomplished replacement of 16 former generic post and lantern PG &E street lights with heritage character decorative pole and glass acorn fixtures including custom finials, ribs, bands, and banner arms along Branch Street from Traffic Way to Short Street. Two existing poles and lanterns and two proposed new decorative poles and fixtures remain within the Village downtown core streetscape project area for a minimum of four new lights in the City Hall block. Additionally, ten existing poles and lanterns remain on Bridge Street, Nevada Street, Mason Street and the East Branch Street frontage east of Mason Street to the foot of Crown Hill, which also need to be replaced with the decorative poles and heritage character fixtures. The City Council separately authorized approximately $50,000 for two contracts with PG&E to complete the street light conversion before Agenda Item 10.a. Page 12 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT JANUARY 9, 2007 PAGE additional cost escalations occur. It is estimated the 'Let There be Lights" program contributions in the next year would reimburse approximately $30,000 toward remaining street Light conversion. The two new pole locations would be on East Branch Street near Mason Street to fill a gap in decorative street light spacing. Street Furniture The City has two sample black powder coated metal strap benches located in front of the Car Corral parking lot and the bus stop adjoining the Council Chambers. With approximately 12 planned locations within the three block area, one at each end and one mid -block on each side of E. Branch Street, the City will need 10 more benches at a cost of approximately $1 ,200 each. Attachment 2 includes a picture of the eight -foot long bench design. The City has one sample of the black powder coated, side door metal strap trash /recycle receptacle located at the bus stop adjoining the Council Chambers. At least 12 additional trash /recycle receptacles are needed to accompany the 12 benches and if budget permits, an additional 6 to 12 would be ordered and placed at strategic locations within the downtown core to encourage convenient usage. These new receptacles replace the existing round and square concrete containers that require the trash liners be Lifted out from the top. Therefore, there is also an operational advantage to the new design. Attachment 2 includes a picture of the 24" diameter by 40" tali receptacle. A total of 12 trash receptacles and 6 matching recycle containers are proposed. Although one of the primary objectives of the Branch Streetscape Enhancement project concept was to integrate street trees into the Village downtown core, it was determined that water, sewer, power, gas, cable TV, phone and other underground utility locations under sidewalk and parking lane portions of street right of-way would preclude in- ground placement. Therefore, the City has worked with the VIA to propose uniformly spaced street tree planters, approximately fifty feet (50') apart, at the outer edge of ten -foot wide sidewalks on both sides of Branch Street. They are generally boated between on- street parking designated spaces to avoid vehicle conflicts and facilitate passenger door openings. This uniform pattern enables up to seventy steel strap custom planters to replace the recently redistributed concrete planters, which were positioned to demonstrate the proposed locations. Staif was unable to identify an appropriate manufactured planter with sufficient size to accommodate the trees. Therefore, a proposal for a custom designed planter has been obtained. The custom planters are 24" diameter cylinders and 24" tall, which would contain custom plastic liners in which the new ten -foot tall figs trees would be replanted. Each would be anchored to the sidewalk to prevent unauthorized relocation or toppling by wind. It is estimated that these trees may grow to 0 ft. maximum height within ten years, but not survive longer or grow larger due to limited planter size. Relinquishment Agenda Item 10.a. Page 13 CITY CQUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PI OJECT JANUARY 9, 2007 PAGE Prior to the plan development, the City Council previously directed staff to initiate the relinquishment process in order for the City to assume control of E. Branch Street from the State of California. The first step requires the City to work with the San Luis Obispo Council of Governments (SL000G) to prepare a request for State legislative approval to amend the Streets and Highway Code to relinquish a portion of Route 227, which was completed. However, due primarily to the costs involved in assuming maintenance of the roadway, the City Council determined at that time not to proceed with relinquishment if approval of the proposed improvements vements could be obtained from Caltrans. The bill containing the amendment to Section 527 of the Streets and Highway Code was signed by the Governor on September 27, 2000. This amendment does not have a sunset clause and remains in effect if the City Council directs staff to further pursue relinquishment. Caltrans would be the lead agency in this process. In order for them to begin preparing the necessary documentation, the City would have to pass a resolution stating its intention to pursue relinquishment. A Project Scope Summary Report (PSSR) is then prepared by Caltrans and presented to the California Transportation Commission TC The PSSR consists of several individual agreements and studies, including the condition of the right -of -way to be relinquished, mapping and legal descriptions and historical /cultural assessments. Once the City's resolution has been accepted by Caltrans, it could take eight to twelve months to prepare the documents for CTC consideration. Therefore, staff is concerned with unnecessary time delays this process could add to the project if the design exceptions could otherwise be achieved under the existing process. However, there are reasons that the City Council may want to consider initiating the relinquishment process separate from the proposed streetscape project. First, staff is concerned with the long -term ability to provide for outdoor dining and other sidewalk features given Caltrans restrictions. Second, relinquishment would ease the process for organizing special events and activities in the Village. Third, relinquishment would provide increased control by the City regarding future roadway modifications. For example, difficulties are currently being addressed with Caltrans staff regarding the impact of Caltrans standards on a proposed turn lane at the E. Village Plaza project. An additional alternative for consideration would be to modify the boundaries of the proposed relinquishment to include only the area of Route 227 in the Village. Currently, relinquishment assumed the entire area of Route 227 through the City limits. This modification would accomplish City control in the area desired, but reduce future maintenance costs. It would require an amendment to the original enabling legislation, significantly increasing the time required to complete the entire process. Ho wever, if the City concurrently pursued approval of the design exceptions for the project, it could be achieved without impacting the project timeline. Agenda Item 10.a. Page 14 CITY COUNCIL CONSIDERATION OF E. BRANCH STREETSCAPE ENHANCEMENT PROJECT JANUARY 9, 2007 PAGE ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve the proposed E. Branch Streetscape Enhancement Project; authorize the City Manager to execute a contract with RRM Design Group to survey and prepare engineering plans and specifications for proposed crosswalks, bulbouts and landscape components of the E. Branch Streetscape Enhancement Plan not to exceed $65,000; authorize Omni -Means to prepare and coordinate related "Design Exceptions" to State Highway Standards to Caltrans for review and approval; authorize the order of trash receptacles, planters, benches and light fixtures; eliminate prior appropriation of $92,000 in local matching funds from the General Fund; and direct staff to pursue the relinquishment process if the proposed design exceptions are not approved by Caltrans; In addition to the proceeding approvals, direct staff to proceed at this time with the relinquishment process; Direct staff to pursue relinquishment, but modify the boundaries to include on the Village area of Route 227 rather than the entire route through the City limits. Direct staff to proceed with the relinquishment process and study other alternatives that could be possible under City control, such as wider bulbouts, wider sidewalks with elimination of on- street parking, medians, etc. Provide direction to staff. Attachments: 1. Streetscape plan 2. Pictures of bench and trash receptacle Agenda Item 10.a. Page 15 Prepared for RRM Design Group 3765 S. Higuera St, Ste. 102 San Luis Obispo, CA 93401 January 17, 2008 08-1829 C. P. O'Halloran Associates Inc. CONSTRUCTION COST MANAGEMENT SCHEMATIC DESIGN COST ESTIMATE for East Branch Streetscape Improvements City of Arroyo Grande 2659 TOWNSGATE ROAD, SUITE 213 WESTLAKE VILLAGE, CALIFORNIA 91361 -2792 PHONE 805- 494 -3703 FAX 805- 497-7721 www.cpohalloran.com ATTACHMENT 2 Agenda Item 10.a. Page 16 East Branch Streetscape Improvements City of Arroyo Grande Schematic Design Cost Estimate 084829 17-Jan-08 Basis of Estimate The estimate is based on schematic design drawings dated December 21, 2007. Estimated unit costs are based on average labor rates with prevailing wages and competitive bid conditions. Competitive bid conditions generally occur when bids are received from a minimum of three general contractors and three subcontractors for each trade. Assumptions included for materials, building systems and specifications should be confirmed prior to completion of bid documents. The estimate includes general contractor general conditions, profit, bonds, insurances, design estimate contingency and cost escalation to mid point of construction. Project development soft costs are not included. The estimated construction cost represents our best judgment as a professional consultant familiar with the construction industry. We have no control over the cost or supply of labor, materials and equipment, a contractor's methods of determining bid and market conditions. We cannot and do not warranty or represent that bids or negotiated prices will not vary from the estimated construction cost. Exclusions: Professional construction and project management fees Fire and all risk insurance Legal and financing costs Accelerated work schedule Construction, project or staging contingencies Worker training programs Landscape maintenance beyond 90 days C. P. O'Halloran Associates Inc. Construction Cost Management Agenda Item 10.a. Page 17 East Branch Streetscape Improvements City of Arroyo Grande Component Description Site Preparation Site protective construction and temporary barriers 1 LS 12,320 12,320 Traffic mitigation 1 LS 60,000 60,000 Earthwork Excavation and backill for in- ground tree utilities and drainage improvements 1,413 CY 38.00 53,707 Excavate and cart away at in- ground tree well, allow 4' deep 128 CY 43.00 5,504 Back -fill and recompact with structural soil at in -ground tree well, allow 4' deep 128 CY 32.00 4,096 Protect existing curb, gutter and ramp allowance 200 LF 5.00 1,000 Selective demolition Saw cut asphalt paving at enhanced crosswalk 564 LF 6.96 3,925 Saw cut asphalt paving at new sidewalk 538 LF 6.96 3,744 Saw cut asphalt paving at bulb -out curb extensions 430 LF 6.96 2,993 Saw cut asphalt paving at in- ground tree utility trenching and drainage improvements 4,860 LF 6.96 33,826 Saw cut concrete paving at new sidewalk and driveway appn 145 LF 9.28 1,346 Saw cut concrete paving at new curb ramp 168 LF 9.28 1,559 Saw cut concrete paving at new tree well 704 LF 9.28 6,533 Asphalt paving at new sidewalk 1,060 SF 2.37 2,508 Asphalt paving at bulb -out curb extensions 796 SF 2.37 1,887 Asphalt paving at in- ground tree utility trenching and drainage improvements 6,360 SF 2.37 15,073 Concrete paving at new sidewalk and driveway approach 625 SF 3.25 2,030 Concrete paving at new curb ramp 504 SF 3.25 1,637 Concrete paving at new tree well 864 SF 3.25 2,806 Crosswalk 1,852 SF 2.78 5,156 Site Development Hardscape: road, sidewalk and crosswalk Asphalt paving, stamped, enhanced crosswalk 1,852 SF 10.50 19,446 Asphalt paving at in- ground tree utility trenching and drainage improvements gents 6,360 SF 9.60 61,056 Existing asphalt road paving, grind and overlay 5,846 SF 6.00 35,076 (2) Quantity Unit Cost 08-1829 17- .Ian -O8 221,650 C. P. O'Halloran Associates Inc. Constr cti n Cost a a rent Agenda Item 0.a. Page 18 East Branch Streetscape Improvements City of Arroyo Grande Component Description Quantity Unit Cost 08-1829 17-Jan-08 Site Development Hardscape: road, sidewalk and crosswalk Patch and repair asphalt road paving, allow 15% of total area 7,095 SF 100 14,191 Concrete sidewalk 1,550 SF 10.93 16,946 Concrete sidewalk, bulb -out curb extensions 796 SF 10.93 8,703 Concrete driveway approach 135 SF 18,00 2,430 Concrete curb ramp 504 SF 14.00 7,056 Concrete curb and gutter 55 LF 22.00 1,210 Concrete median island, painted 231 SF 18.50 4,274 Patch and repair concrete sidewalk 3,034 SF 0.52 1,584 171,971 Pavement markings Parking stalls 12 EA 15.00 180 Crosswalk stripping, 12" wide 535 LF 2.00 1,070 Restripe center line 280 LF 2.00 560 Restripe turn lane 1,800 LF 2.00 3,600 Loading zone or 20 min parking zone 312 SF 2.00 624 Bike parking 90 SF 2.00 180 Directional arrows 8 EA 550.00 4,400 (3) 10,614 Site furnishings LED crosswalk light system, LumiStar Rev 4 Bi- Directional including 1 LS 58,200 58,200 Road marker with base plate, 29 EA Push button assembly with sign plate, 4 EA Activator controller, 4 EA Galvanized push button pole, 4 EA Trash and recycle receptacles 18 EA 1,91 4.00 34,452 Metal bench, long 10 EA 2,897.68 28,977 Bus shelter N1C C. P. O'Halloran Associates Inc. Construction Cost Management Agenda Item 10.a. Page 19 East Branch Streetscape Improvements City of Arroyo Grande Component Description Site Development Site furnishings Bike rack NIC Site Utilities (4) Quantity Unit Cost 0 -1829 17-Jan-08 121,629 So scape: planting and irrigation improvements Landscaping and irrigation Soil preparation and amendment 864 SF 1.74 1,503 Imported topsoil 19 CY 52.20 1,002 Root barrier v 1,216 SF- 4.00 4,864 Trees, 24" box 38 EA 780.00 29,640 Tree well concrete pavers, 8" x 4" with sand base 185 SF 1 8.00 3,330 Irrigation to trees 38 EA 224.00 8,512 Maintenance, 90 days 1 LS 3,500.00 3,500 Planter pot with flowering shrub, 48" dia 14 EA 695.00 9,730 62,082 Drainage improvements including Area drain 8 EA 650.00 5,200 Metal box culvert 2 EA 890.00 1,780 Piping 800 LF 135.00 108,000 Connect to existing 2 EA 1,500.00 3,000 Existing sewer lateral, wrap with bio-guard barrier 64 LF 60.00 3,840 Water and power utilities existing Electrical outlets, conduit and cable at new street trees 23 EA 548.00 12,604 Relocate existing light 3 EA 1,800.00 5,400 Relocate existing vault 1 EA 5,000.00 5,000 144,824 Total Sitework $732,769 C. P. O'Halloran Assodatea Inc. Construction Cost Management Agenda Item 10.a. Page 20 East Branch Streetscape Improvements City of Arroyo Grande Component Description Cost Escalation to Mid -Point of Construction, 11/2008 Quantity Unit Cost 084829 17-Jan-08 General Contractor General Conditions 16.0% 117,243 Overhead and Profit 14.0% 85,001 Design Estimate Contingency 12.5% 116,877 TOTAL CONSTRUCTION, 1/2008 1,051,890 8.0% 84,151 TOTAL CONSTRUCTION ESCALATED 1,1 36,042 C. P. O'Halloran Asaothtea Inc. A ."t Page 21 East Branch Streetscape Improvements City of Arroyo Grande Additive Alternates Component Description (6) 08 -1829 174an-08 Total Cost Subtrade Including Costs Markups Alternate #1 Stamped Concrete In Lieu of Stamped Asphalt At Crosswalk (1,852 SF) 6,482 10,000 Alternate #2 Concrete Paver In Lieu of Stamped Asphalt At Crosswalk (1,852 SF) 25,928 40,200 Alternate #3 Concrete Sidewalk, Bulb -Out Curb Extensions (160 SF) 4,004 6,200 C. P. O'Halloran Associates Inc. A e ti c a ittt. dent Page 22 RRM Design Group 3765 S. Higuera St., Ste. 102 San Luis Obispo, CA 93401 P: (805) 543-1794 F: (805) 543 -4609 wwwirrindesign.com Dear Rob: January 14, 2008 Mr. Rob Strong Community Development Director City of Arroyo Grande PBox550 Arroyo Grande, CA 93421 Re: Scope of Services for East Branch Street Survey SCOPE OF SERVICES Under this agreement RRM will provide the following scope of services: ATTACHMENT 3 rrm group creating environments people enjoy Thank you for the opportunity to work with you in creating a pedestrian friendly downtown streetscape. We have developed the following scope as a result of the City's recent intent to modify the conceptual improvement plans. PROJECT UNDERSTANDING DING This streetscape improvement project is located in the City of Arroyo Grande and occurs on Branch Street between the cross streets of Bridge Street and Mason Street. The project boundary is defined as the streetscape that extends 225 linear feet west of Bridge Street and 100 feet east of Mason Street. in the process of understanding the existing conditions and adjusting our proposed design accordingly, and as a required element of construction drawings associated with the streetscape improvements, we are offering the following survey services as an addition to our existing contract. Task A.1: Topographic Survey RRM will prepare a topographic survey of approximately 1,200 feet of Branch Street starting about 100 feet northeast of the center of the intersection at Mason Street and extending southwesterly to about 225 feet southwest of the center of the intersection at Bridge Street. The topo will include the short sections of Bridge Street and Short Street between Branch Street and the City parking tot along the creek as well as the location and elevation of the four corners of Le Pointe parking lot and Short's Waterway to Branch Street. We will provide 1 -foot contours by measuring 50 -foot cross sections of the streets and we will incorporate as-built utility drawings provided by the City of Arroyo Grande along with the above ground evidence collected to indicate probable locations of underground utilities. The ground survey and map shalt include only those elements that are pertinent for the scope of the project from back -of- sidewalk to back -of- sidewalk, which shall include existing curb and gutter locations, and other fixed items that may conflict with the proposed improvements as described during our project site walk (April 23, 2007). COMMUNITY 1 PUBLIC SAFETY 1 RECREATION 1 EDUCATION 1 URBAN ARCHITECTS 1 ENGINEERS 1 LANDSCAPE ARCHITECTS 1 PLANNERS I SURVEYORS Agenda Item 10.a. A California Corporation 1 Victor Montgomery, Architect #011090 i Jerry Michael, RCE *36895, L5 *6276 1 Jeff F e w LA 12844 Page 2 &nted an r cydecJ r I r Scope of Services: East Branch Street Survey January 14, 2008 Page rrm group creating environments people enjoy Deliverable: Topographic survey and digital copy in Auto AD format Fixed Fee: S17,400 (see footnote A) Task 8.1: Supplemental Topographic Survey (Optional Task) RRM will prepare supplemental field survey on an as needed or as requested basis. Survey data will be incorporated with the previous topographic plan. This task allows for a 2 -party crew for one day of field work and drafting. Deliverable: Topographic survey and digital copy in AutoCAD format Estimated Fee: Time and Materials; hourly 53,700 (see footnote B) COMPENSATION SUMMARY Fixed Fee 19,800 (see footnote "A') Estimated Fee (see footnote "B") 3,700 A.1 :T pograp is Survey O.1 :Supplemental Topographic Survey (Optional Task) ESTIMATED TOTAL EXCLUSIONS The following is expressly excluded from the scope of services: Landscape Architectural Services Processing Caltrans design exceptions Solis investigations Storm water management plans and permitting Structural engineering Electrical engineering Traffic engineering Negotiations with the county, adjacent developers and adjacent homeowners Legal services 23,500 Footnotes A. Fixed fee tasks will be billed as the work progresses until the task is completed and the total amount stated in the contract for the task is invoiced. B. Our estimated fees for tasks shown as time and materials are provided for informational purposes only. Amounts billed for these tasks, which will reflect actual hours, may be more or less than the estimate given. REIMBURSABLE E ENSES Reimbursable expenses will be charged in addition to the fees quoted above. Charges will be in accordance with the terms and conditions of the enclosed Exhibit A -1. LIMITATION OF SUBMITTALS The scope of services and fees quoted above include a single submittal and review by the governing authorities having jurisdiction over the project. Resubmittals required as a result of the Client's direction or the governing authorities' review will be considered an additional service and charged on a time and materials basis. Agenda Item 10.a. P age 24i:I:eci on recycled par. Scope of Services: East Branch Street Survey January 14, 2008 Page 3 To authorize these added tasks, please sign where indicated below and on the enclosed Exhibit A -1; return one set to RRM in the envelope provided and retain one set for your records. We are looking forward to continued work on this project with you and the City of Arroyo Grande. Sincerely, RRM DESIGN GROUP ady ElIi n Surveying Manager License 137065 cc: Chris Manning, RRM Design Group Enclosure: Exhibit A -1 rrmi AUTHORIZATION TO PROCEED BY LANDOWNER OR REPRESENTATIVE: Rob Strong, City of Arroyo Grande Date group Eil creating environments people enjoy erty !I i ha Principal License L alw polio On- it 00 1406563- East -Brant Pr je t -M n meet ntr cC r -Wort pe- ur Onl -01 -1 0 .doc Agenda Item 10.a. Page 25r 1 ]i! San Luis Obispo 3765 S. Iuene SL, Ste. 102 San Luis Obispo, CAA 93401 P: (805 543 -1794 1 F: (805 543-4609 Oakdale 210 East F Street Oakdale, CA 95361 P: (209) 847.1794 i F: t2 8472511 Sausalito 10 Liberty Ship Way, Ste. 300 Sausalito, CA 94965 P: (415) 331 -8282 i F: (415) 331 San Clemente 232 Avenida Fes, Ste. 112 San Clem, CA 92672 P: (949) 361 -7950 F: (949) 361 -7955 vivAvirriblesign.corn II�r20070101 EXHIBIT A -1 GENERAL PROVISIONS AND CONDITIONS COMMUNITY 1 CiVIC PUBLIC SAFETY f RECREATION 1 EDUCATION 1 URBAN ARCHITECIS I ENGINEERS I err DESOPERS I LANDSCAPE ARCHITECTS i ERs I SURVEYORS A Whole Capcnikm I Wilar M nip mery, Miami ICI MC 1 .wry Work PE MK L8 ISM Pt Fir. LA The following are the terms and conditions under which RRM Design Group agrees to provide professional services to Client. This Exhibit is intended to supplement the Agreement to which it is attached, and Together with any other exhibits shall comprise the `Agreement" Capitalized terms not defined herein shall have the meaning ascribed to them in the Agreement EMPLOYEE RATES (HOURLY). Unless otherwise agreed in advance, the fees for profession services performed by RRM Design Group shall be performed on a time and materials basis at RRM Design Group's then current rates f e such work. ItzivkL1 attached hereto sets forth a description of RRM Design Group standard hourly rates for its employees as of the date of this Agreement. Hourly rates may vary according to employee eaerience and proficiency, and may be adjusted from time to time upon prior written notice to Client. Hourly rates for expert witness services or depositions shall be subject to a premium of the standard hourly rate. Overtime for non-exempt employees, if requested by Client, shall be chimed as at 1.25x the standard hourly rate. SUBCONSULTANT EXPENSES. The fee for subcansultants of RRM Design Group shall be actual cost plus 10% cover RRM Design Group's overhead and administrative expenses. Typical subconsultants may include: Structural Engineer Irrigation Consultant Geotechnical Consubnt Mechanical Engineer Cost Estimator Archaeological Consultant Electrical Engineer Soils Consultant Traffic Consultant RRM Design Group shall not be responsible for subconsukants' data, interpretations, and recommendions. REIMBURSABLE EXPENSES. Clients shall reimburse RRM Design Group for incidental expenses incurred by RRM Design Group, or any subconsultant it may hire to perform services for the Project, at actual cost plus 10% to cover its overhead and administrative expenses. Reimbursable expers shall include, but are not limited to, reproduction costs, postage, shipping and handling of drawings and documents, long distance corrvnun'ns, fees paid to authorities having jurisdiction over the Project, the expense of any additional insurance requested by Client in excess of that normally carried by RRM Design Group or its sub onsultants, travel expenses (transportation 1 automobile I lodging I inns), renderings, and models. Reimbursable automobile travel mileage will be billed at the current IRS business standard mileage rate. RRM DESIGN GROUP REPRODUCTIONS. Photocopies shall be charged at a rate of .20 per copy. Al other types of RRM Design Group reproductions including, but not kmited to, blueprinting, process camera, typesetting, printing, and plotting, shall be billed at RRM Design Croup's internal price sheet or, in the case of work sent to outside vendors, at the local vendor's current rate plus 10% to cover RRM Design Group overhead and administrative expenses. FEES AND PAYMENTS. Fees for employee rates, subconsultant expenses, reimbursable expenses, and RRM Design gaup reproductions shall be billed to Ckint on an 'as- performed basis," unless otherwise agreed by the parties in advance. PAYMENT SHALL BE DUE AND PAYABLE UPON PRESENTATION. In order to defray carrying charges resulting from delayed payments, a finance charge at 1,5% (or the ma dmum rate allowed by law, whichever is less) per month shall be added to the unpaid balance after thirty (30) days from the date of RRM Design Group's Invoice. RRM Design Group, without any liability to Client, reserves the right to withhold services and work product pending payment of Cis outstanding indebtedness or advance payment as required by RRM Design Group. ADVANCE PAYMENT. RRM Design Group reserves the right to require payment in advance for work estimated to be done during a given billing period. COMMENCEMENT OF WORT. RRM Design Group's work wil commence immediately upon receipt of Client's retainer and a notice to proceed signed by Client if notice to proceed is delayed beyond thirty (30) days, t is understood that the terms and conditions of this Agreement are subject to revision. TERMINATION OR SUSPENSION. Either party may terminate or suspend this Agreement upon seven (7) days prior write notice if the other party materially breaches any provision of this Agreement and fails within seven (7) days after receipt of written notice from the non- breaching party to commence, and continue, correction of such breach with diligence and promptness. Failure of Client to make payments to RRM Design Group when due in accordance with this Agreement shall constitute a material breach of this Agreement and cause for termination or, at RRM Design Group's option, cause for suspension of performance of services. In the event of a suspension or termination of services as a result of Clent's failure to pay, RRM Design Group shah have no further obligation or liability for loss or damage incurred by Client, indudirlg damage caused by delay, loss of agency approvals, Ions of financing, or barest expenses, because of such suspension or termination of service. Before resuming services, RRM Design Group shall be paid al sums due prior to suspension and any, expenses incurred in the interruption and Page 1 of 4 Agenda Item 10.a. Page 26 resumption of RRM Design Group's services. RRM Design Group's fees for the remaining services and the time schedules shall be equitably adjusted. Notwithstanding any proion to the contrary, RRM Design Group shall be added to immediately, and without notice, suspend the performance of any and all its obligations pursuant to this Agreement if Client files a voluntary petition seeking relief under the United States Bankruptcy Code or if there is an involuntary petition fed against Client in the United States Bankruptcy Court and that petition is not dismissed within fifteen (1) days of its filing. Any suspension of services made pursuant to the provisions of this paragraph shall continue until such time as this agreement had been fully and properly assumed in accordance with the applicable provisions s of the United States Bankruptcy Code and in compliance with the final order or judgment issued by the Bankruptcy Court. If the suspension of services continues fora perm in excess of ninety (90) days, RRM Design Group shall have the right to terminate all services pursuant to this Agreement ADDITIONAL SERVICES. Client agrees that if Client requests services not specified in the scope of services described in this Agnent, Client MI pay for al such additional services on a time and materials basis as extra services in accordance with the Employee Rays and Subconsuttant Expenses described above, and any other provisions of this Agreement Client agrees to reimburse RRM Design Group at its then standard rates for any unreimbursed costs it incurs to comply with any request or subpoena by any attorney, legal authority, or court of law to provide records, testimony, depositions, or any other form of information related to any legal action involving Client in which RRM Demon Group is not a named party. ADDITIONAL DOCUMENTS. RRM Design Gaup shall not be required to execute any document subsequent to the signing of this Agreement that might in any way, in the judgment of RRM Design Group, breach RRM Design Group's contractual or legal obligations or put at risk the availability or costs of its professional (if any) or general liability insurance. LIMITATION OF UABILITY. IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO BOTH THE CLIENT AND RRM DESIGN GROUP, THE RISKS HAVE BEEN ALLOCATED SUCH THAT THE CLIENT AGREES, TO THE FULLEST EXTENT PERMITTED BY LAW, TO LIMIT THE LIABILITY OF RRM DESIGN GROUP TO THE CLIENT FOR ANY AND ALL CLAIMS, LOSSES, COSTS, DAMAGES OF ANY NATURE WHATSOEVER OR CLAIMS EXPENSES FROM ANY CAUSE OR CAUSES, INCLUDING ATTORNEYS' FEES AND COSTS AND EXPERT WITNESS FEES AND COSTS, SO THAT THE TOTAL AGGREGATE LIABILITY OF RRM DESIGN GROUP TO THE CLIENT SHALL NOT EXCEED RRM DESIGN GROUP'S TOTAL FEE FOR SERVICES RENDERED ON THIS PROJECT. IT IS INTENDED THAT NIS LIMITATION APPLY TO ANY AND ALL UABILITY OR CAUSE OF ACTION HOWEVER ALLEGED OR ARISING, UNLESS OTHERWISE PROHIBITED BY LAW. THE P `TIES FURTHER AGREE THAT, TO THE FULLEST EXTENT PERMITTED BY LAW, NEITHER PARTY SHALL BE LIABLE TO THE OTH FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. Bi rrmdesigngroup Eli creating environments people j y and dating the loo +vi rees and accepts the limitations of liability described in this section: 1:7 ign Date Client Date NIPICATION. Client shall indemny, defend, and hold harness RRM Design Group and its officers, directors, partners, members, employees, agents, retuned consultants, and representatiVes from and against all damages, claims, losses, liens debts, expenses, causes of action, obligations, and judgments, including reasonable attorney's fees and costs, caused by the negfrgent acts or OffliSsior or 'misrepresentations of Client or Client's consultants, their officers, directors, partners, members, employees, agents, and representatives with rent b the Project or the default by Client hereunder but not to the extent caused by others for whom Client and its consultants are not responsible hereunder. Subject b any imitation set forth in this Agreement, RRM Design Group shall indemnify and hold harmless Client and its offers, directors. members, and employees (Collectively, the Indemnitees" but not any general contractor or others performing services for the Project, from and against all damages, losses, liens, judgments, and expenses caused by the negligent acts or omissions of RRM Design Grp and its agents, representatives, employees, consultants, and contractois with respect to this Project or the default of RRM Design Group hereunder, but not to the extent caused by the Indesritees or others for whom RRM Design Group is not response hereunder. These Indemnification provisions shall survive the termination of this Agreement and shall remain in full force and effect as long as permitted by applicable statutes of (imitation. INSURANCE. RRM Design Group shall obtain and maintain until completion of the services liability, property, and casualty insurance from a responsible insurer having minimum limits of not less than $1,000,000.00 for general liability and 31,000,000.00 for property and casually losses for each occurrence and workers' compensation insurance in the amount of the statutory requirement Client understands and acknowledges that RRM Design Group is not obligated to provide professional liability insurance Paw 20)70001 COMMUNITY 1 PUBLIC SAFETY 1 RECREATION I EDUCATION 1 URBAN ARCHITECTS I ENGINEERS f ECHIBT DESIGNERS I LANDSCAPE ARCHITECTS I PLANNERS I SURVEYORS A COON& Capccibl *Ix AAontconir MAMA IM MO I a, I dM«[, PE IONA LS am Jue Faber. LA Page 2 of 4 Agenda Item 1O.a. Page 27 rrmdesigngroup creating environments people enjoy TITLE. It is understood and agreed that an calculations, drawings, reports, specifications, documents, and data developed for the Project, including drawings, reports, and data on any form of electronic media, developed for the Project (collectively, the 'Project Materials') shall remain the property of RRM Design Group, who shall be deemed the author, and shall retain all common law, statutory law, and other rights, including copyrights, whether or not the Project is completed. Client agrees to not transfer to others, use, or permit any other person to use the Project Materials, in who or in part, for any purpose or project other than the Project, without the prior written consent of RRM Design Group. Client further agrees to waive al claims against RRM Design Group resutting in any way from any unauthorized changes or reuse of the Project Materials for any other project by anyone other than RRM Design Group. Upon request and payment of all costs involved, Client is entitled to a copy of all final plans and specifications for use in connection with the Project for which the plans and specifications have been prepared. Client acknowledges that its right to utilize final plans and specifications and the services of RRM Design Group pursuant to this Agreement win continue only so long as Client is not in default, pursuant to the terms and conditions of this Agreement, and Client has performed al of its obligations under this Agreement. CUENT RESPONSIBILITIES. Client shall provide RRM Design Group with fun information including a program setting forth Clients design objectives, constraints, and construction budget criteria as applicable. In addition, Client shall provide all informabon it has access to that rimes to the site and the Project that may in any way bear upon the services of RRM Design Group hereunder, including but not limited to, a legal description of the site, site survey, a site plan, the location of utilities and underground des at the site, previous technical reports, and any previous environmental assessments or audits. Client shall obtain all necessary authorizations and permits to allow RRM! Design Group to have access to the site at reasonable times throughout its performance of this agreement! RRM Design Group will take reasonable precautions to minimize damage to the site, but unavoidable damage or alteration may occur and Client agrees to assume responsibility for the same. Client agrees to assume responstility for damages due to RRM Design Grip's interference with subterranean structures, such as pipes, tanks, and utility lines, that are not correctly shown on the documents provided to RRM Design Group by Client or any third party. Client further agrees that to the extent work on an existing site or facility requires RRM Design Group to make certain assumptions regarding existing conditions, and because some of these assumptions may not be verifiable without expending additional sums of money or destroying otherwise adequate or serviceable portion of the job site or facility, RRM Design Group may not be able to obtain complete information about existing conditions. Client agrees to indemnify RRM Design Group to the fullest extent allowed by law concerning any lass and/or claim which may arise from site conditions of which RRM Design Group has not been informed. Clent shall furnish al legal, accounting, and insurance counseling services es may be necessary at any time for the Project, including auditing services Client may require to verity the Contractor's applicators for payment or to ascertain how or for what purposes the Contractor uses the moneys paid by Client. The information above shall be furnished at Clients expense and RRM Design Group shall be entitled to rely upon the accuracy aril completeness thereof. If Client observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with this Agreement, prompt written notice shall be given by Client to RRM Design Group. Client shall furnish motion and shall review RRM Design Group work and provide decisions as expeditiously as necessary for the orderly progress of the Project and of RRM Design Group's services. Client understands and acknowledges that if the scope of services includes RRM Design Group's assistance in applying for governmental permits or approvals, RRM Design Group's assistance shall not constitute a representation, warranty, or guarantor that such permits or approvals will be acted upon favorably by any governmental agency. STANDARD OF PERFORMANCE. The standard of care for all professional and related services performed or furnished by RRM Design Group under this Agreement shall be in accordance with generally accepted professional practice in the same or similar localities at the time the services are performed. RRM Design Group makes no warranties, express or implied, under this Agreement or otherwise in connection with RRM fn's services. Gent acknowledges that changes to this Proms will inevitably be required as a result of minor omissions, ambiguifies, or inconsistencies in the plans and specifications, and therefore Client agrees to make no claim against RRM Design Group with respect to clams byte Projects contractors or others as a result of such omissions, ambiguities, or inconsistencies. OPINION OF PROBABLE COST. Any evaluation of Client's budget for the Project, preliminary estimates or updated estimates of probable cost prepared by RRM Design Group represent RRM Design Group's opinion es an experienced and qualified professional generally familiar with the industry. It is recognized, however, that neither RRM Deign Group nor Client has conbol over the cost of labor, materials, equipment, or services provided by others or over competitive biddinxg, market, or negotiating conditions. Accordingly, RRM Design Group cannot and does not warrant or represent that bids or negotiated prices will not vary from Clients budget for the Project or any estimate or evaluation prepared or agreed b by RRM Design Group. HAZARDOUS ENVIRONMENTAL CONDITION. Client acknowledges that RRM Design Group's scope of services for this Project does not include any services related in any way to asbestos, PCB's, petroleum and/or hazardous or toxic materials (collectively, 'Hazardous Materials'. Should RRM Design Group or any other party encounter any Hazardous Materials on the job site, or should it in any other way become known that Hazardous Materials are present or may be present on the job site or any adjacent or nearby areas which may affect RRM Design Group's services, RRM Design Group may. at its option, suspend or terminate work on the Project until Client i) retains a qualified contractor or to abate and/or remove the Hazardous Materials; and (ii) warrants that the job site is free from any Hazardous Materials and is m full compliance with applicable laws and regulations. Client further agrees to defend, indemnify, and hold harmless RRM Design Group, its officers, Iry 20070001 COMMUNITY 1 PUBLIC SAFETY 1 RECREATION 1 EDUCATION 1 URBAN ARCHn`e rs I ENGINEERS l acrIerr DENIERS I LANDSCAPE ARCliffECTS I PLANNERS l SURVEYORS A 0118)0 18 00000600 1111080 11008gmeri. Apal/m o1 *MON r r WW1, PE =MC 1.11118271 I MI F.ibur, LA Page 3 of Agenda Item 10.a. Page 28 rrmdesigngroup creating environments people enioy"` directs, principals, employees, and subconconsultants, from any Hazardous Materials related claims that may be brought by third parties as a result of the services provided by RRM Design Group pursuant to this Agreement. MEDIATION. In an effort to resolve any conflicts that arise during the design and construction of the Project or following the complefion of the Proms the Client and RRM Design Group agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation unless the parties mutually agree othenei e. The Client and RRM Design Group further agree to indude a similar mediation prOViSion in all agreements with independent contractors and consultants retained for the Project and to require and consultants also to include a similar mediation provision r'egUrre all independent pro�rriori in all agreements with tiler, subcontractors, subconsultants, suppliers, and fabricators, thereby providing for mediation as the primary method for dispute resolution between the parties to all those agreements. ARBITRATION. In the event the parties to this Agreement are unable to reach a settlement of any dispute involving an amount of less than $100,000.00 arising out of this Agreement or related to the services under this Agreement in accordance with the Mediation section above, then such disputes may, with the consent of both parties, be settled by binding arbitration in accordance with the rules of California Code of Civil Procedure 1 280 through 1294.2 and any successor provisions thereto. Except as otherwise provided herein, arbitration shall be the exclusive dispute resolution process. Any party may commence arbitration by sending a written demand for arbitration to the otter parties. Such demand shall set forth the nature of the matter to be resolved by arbitration. The place of arbitration shall be in the County cf San Luis Obispo, California. The substantive law of the State of California shall be applied by the arbitrator to the resolution of the dispute. The pies shall share equally all initial costs of arbitration. The prevaing party shall be entitled to reimbursement of reasonable attorney fees, costs, and expenses incurred in connection with the arbitration. All decisions of the arbitrator shall be final, binding, and conclusive on ell parties. Judgment may be entered upon any such decision in accordance with applicable law in any court having jurisdiction thereof. The arbitrator permitted under applicable law) or such court may issue a writ of execution to enforce the arbitrator's decisions LIENS. This Agreement shall not be construed to after, affect, or waive any design professionals lien, mechanic's lien, or stop notice right which RRM Design Group may have for the performance of services pursuant to this Agreement. Client agrees to provide to RRM Design Group the present rune and address of the record owner of the property upon which the Project is located. Client also agrees to provide RRM Design Group with the name and address of any and all lenders who may loan money on the Project and who are entilled to receive a preliminary notice. SUCCESSORS AND ASSIGNS. All of the terms, conditions, and provisions of this Agreement shall inure to the benefit of and be binding upon Client, RRM Design Group, and their respective successors and assigns provided, however, that no assignment of this Agreement shall be made without the written consent of the parties to this Agreement, FORCE MAJEURE. RRM Design Group is not responsible, and shall not be deemed in default, for delay caused by activities or factors beyond RRM Design Group's reasonable control, including, but not limited to, delays by reason of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of Client to furnish timely information or approve or disapprove of RRM Design Group's services promptly, or faulty performance by Client or other contractors or governmental agencies. To the extent such delays cause RRM Design Group to perform extra services, such services shall be paid for by Client in accordance with the terms of this Agreement. OTHER PROVISIONS. This Agreement represents the entire agreement between RRM Design Group and Client and supersedes al prior negotia ons, representations, or agreements, either written or oral. This Agreement may be amended only by written instrument nst ument signed by both RRM Design Group and Client. All rights and remedies conferred under this Agreement or by any other instrument or law shall be cumulative and may be exerted singularly or concumentty. Failure by either party to enforce any contact term shall not be deemed a waiver of future enforcement of that Of any other term. The provisions of this Agreement are declared to be severable. Any notice, request, authorization, direction, or other communication under this Agreement shall be given in wrung and delivered in person or by certified or first-class United States mall, properly addressed and stamped with the required postage to the intended recipient. Paw 20320 110111 COMMUNITY 1 PUBLIC SAFETY 1 RECREATION 1 EDUCATION I URBAN ARCHITECTS I ENGINEERS l MINT DESIGNERS I LANDSCAPE ARCHITECTS I PLANNERS I SURVEYCRS A Cain: Copcmrien r Vi or Alargamrry, Prddbct C110101 *7 Week RE 11136196, L9 111276 Ws. fir, u Page4of4 Agenda Item 10.a. Page 29 1 RR Design Group Bill Rate Ranges Effective March 1 2007 Adrt4r1 Administrative A istant 55 Coordinator 75 120 Architect 95 Assodawte Exhibit Planner 90 115 Associate Plan ner 85 110 CAD Di ner I 100 CAD Designer II CAD Designer III 80 125 Construcon Ins. 100 130 teGraphics saIi t 75 100 70 Er -0 1 ineer UI 9 125 Intern 8 ]ob Ca ire 80 140 Landsca Architect 85 ..S 120 Ianaer of Planning 130 190 �I_I.I Ilirrririrl I I IIII II Illlli 111 I�I�P111919�IIIIIIIIIIIiiriY '^IT i_ Tanager cif Surveying_ 120 160 Manager of Engineering Services 130 170 Mana. r of Public Sa Services 165 240 Office Coordinator W- r_... 100 Pa Chief 90 117 ��.IililrPlililililirlrlrrli9 I I IIII IIIIII_Yi I.I.Il.11lil_Ii.PliP qir �r_irY ww�rl� Planning Landscape Architecture Associate 82 110 Planning �Landscape Architecture Assistant 65 Planner 70 10 Principal 135 310 Princi Exhibit Planner 15 155 Principal Landscape Architect 125 Prind_pal Planner Project fi ana i er Runner Senior Civil Desi k ner Senior Construction Administrator Senior Desi ner Senior En. sneer 100 135 Senior Planner 140 Senior Lan s ca Architect 155 Senior Pa Chief 105 140 Su rvisor of Su in 110 145 Survey Technician I 55___- 85 Su Technician II 7 100 Sure _Te nlcian 111 _100 130 Su Crew rtes ular One rson w GPS or Robotic Workstation 1 5 215 Two rson 185 240 Three rson 250 340 Prevailing Ia e One rson w GPS or Robotic Workstation Leica SIDS Scanner r da ui rent on 130 175 105 170 45 100 140 145 190 125 165 190 250 Tperson 5 305 Three rson 330 430 1 000 1000 Agenda Item 10.a. Page 30 TO: Arroyo Gtr. City Of Atin: Rob ahoy 40,47 Phan, 1106-472-0316 Fax NET 10 The Wakefield Company awaiskiid 1100 Post Mos Baae 60061 M"vir'wt, coaxal. MO (IA 5624130 Fax C.411) 5524521 'MICE COL swept inwoomprni4 Mr, NNW INCIT KITED 0101.14RY MOW 4 744 BUYER TO PAYANY COD. FEES ATTACHMENT 4 QUOTATION OF PAWS BRANCH STREETSCAPE Amp arendk, CA RAVISH ONLY: 10 OUIWOR V bench in any stwodind Who color.,1899.03 loch piss tag. 11 01.1041011•14842611. Recii0OCISwith SW opening end shisil. In any itlindild colior.41,111.00 each plus Six, hill& FTC) 14 COAIOR *1144k Al Owl pianist twilit bur. in say stsmiacd DiAtof *WV sea plus tax, t Told Maledals: $37.836.00 Ulu Omit 45.445.00 Sub: ost: 1132.1100 Miss Tex $2.330 -Pak.* 'ID sic MGM Told delherad, tax and moot intio0ed blob sox —637.14,60 SHIP TO ADDRESS 10 Agenda Item 10.a. Page 31 27 9/16 NOTES 12'X21 2# OIL FlAi H. COP sat Naar inc. COST LEG 17• 9/16 HOLE'S r 1,) ALL STL. MEMBERS COATED W/ ZINC RICH EPDXY THEN FINISHED W/ POLYESTER POWDER COATING. 2.) 1/2' X 3 3/4' EXPANSION ANCHOR BOLTS PROVIDED. 3.) CUSTOM LETTERING AVAILABLE FOR RECESSED SIDE PANELS TOTAL OF 37 SPACES 0 CUSTOM LETTERING 37 SPACES mom= DuMon, inc. P.O. Box 142 Mifflintown, PA 17059 -0142 yr SE NONE DATE DRAM 3/22/94 DATE REV.: 1 REV. BY: 1/21/99 713/4'(58 -60) 953/4'(58 i /4' .1 1 2 3/4' 9Ct. 40 1.050 0D. 73(x) 9r 58-80 ti LENGTH OPTIONS 6' BENCH BENCH BENCH atAVINc NUMBER 58 SERIES SHEET 1 OF 2 Agenda Item 10.a. Page 32 STEP 1 USE 2 PCS. CAST IRON BENCH SUPPORT 1 1 PC. ALL STL. SEAT ASSEMBLY 3 4 PC. 1/2 2 1/2 FLT. SKT. HD. CAP SCR, 4 ATTACH CAST IRON BENCH SUPPORT 1 TO 6' ALL STL SEAT ASSEMBLY 3 USING HARDWARE TIGHTEN TO SNUG FIT. 5111: USE 1 PC. 71 3" PIPE BRACE 2 2— PCS. 12 "2 12 FIT. SKI. HD. CAP SCR. 4 ATTACH 71 34" PIPE BRACE 2 TO STEP 1 ASSEMBLY USING HARDWARE TIGHTEN TO SNUG FIT. STEP UPON COMPLETION OF BENCH ASSEMBLY SQUARE ALL COMPONENTS THEN TIGHTEN ALL HARDWARE. STEP 4: MOUNT AND ANCHOR AS SPECIFIED. DuMor inc. P.O. Box 142 Mifflintown, PA 17059 -0142 I sckE NONE DATE DRAWN 3/22/94 DRAWN BY 1w DATE REV. 11/21/99 .REV. OEN 1 3 4 NOTE; 1. DURING ASSEMBLY PROCEDURE, DO NOT COMPLETELY TIGHTEN HARDWARE. 2.) THE ACTUAL PARTS WILL NOT BE NUMBERED: NUMBERS ONLY APPLY TO DRAWING. are i PART NO 2 6 DRAWING NUMBER a- st -oo-a2 o-57 0-58-60-01 1- 12-065 UST IRON eon SUPPORT 58 SERIES 71 3/4' PFE SCE B' Sit SEAT 1 1/2" x 2 l/2` FLT 9ff HD GP SCR BENCH ASSEMBLY Agenda Item 10.a. Page 33 20F2 USE 1 PC. 30 GAL ALL STL RECEPTACLE ASSEMBLY (1 1 PC. 25' SPUN STL BOLTED BONNET TOP CVR (8 3 PCS. 5/16" X 1 SS FLT SKI HD CAP SCR (2 3 PCS. 5/16" SS NYLON LOCK NUT (3 3 PCS. 5/16" SS FIAT WASHER 4 ATTACH 23" SPUN FL BOLTED BONNET TOP CVR 6 TO 30 GAL ALL STL RECEPTACLE ASSEMBLY (1 USING HARDWARE 2, 3, 4 TIGHTEN TO SNUG FIT. TEP 2; MOUNT ANCHOR AS SPECFIED. num ft DuMc;, inc. P.O. Box 142 Mifilinton., PA10 -0142 tLr 1.) DE AZTUAL PARIS WILL T BE WAGERED: MINERS ONLY APPLY TO 1 IN 2.) SEE SPEC. SHEET 1 FOR MOUNTING OPTIONS. SCALE DATE DRAM i 1 o DRS Err JSB OATS REV. 6/B/04 REV. BYt 1111 0-167-3D 3 B 1- 20-016 1-12-023 4 in 1 -22-017 5 NI 40-32 6 En 0.11- 70-220 TITLE REV. DRAWING NUMB? 1 5 3 2 5 T CEPTACIE 5J16" x1" ss FU STIt CAP SCR 5 1 1 6 S tam man 5/1I' 33 VOISHER 32-011.01 RIM LIIER 15` SIN SL BOLTED EIGNNLI Tar DR RECEPTACLE ASSEMBLY ITT I CESCRIPION SHEET 2CF2 Agenda Item 1O.a. Page 34 NOTES 1/8* 0 12 CA STUN say C s'ER CID 1.) ALL STL MEMBERS CQAIID W/ ZINC RICH EPDXY THEN FINISHED W/ POLYESTER POWDER COATING. 2.} 1/2" X 3 3/4" EXPANSION AI+IClipR BOLTS PROVIDED. mum= DuMon, inc. j P.O. Hoar 142 Mifflintown, FA 17059 -0142 F X X1/4 S1L MICLE 1 11/16' 014 HOLE REV, BY JS8 sir our 511. BM 3 i BAR 3/ St 8Art 18 CA Si. SHE J 4tL PLASTIC SOLE: NONE DM .:6/%/04 5 Ir• x 1' SSL FIAT SKT HO SIP ‘11/ ILISHER LOCH 1 lT 3 ij4 DATE OfV1111 7/31/03 MAIM er .158 rev. C (AJ1ul DET RECEPTACLE DRAM NUMBER 15 32— 25BT 1 14' X 1 14' X 1/4' Sit AXLE 1/4` x 4` 1STL HEX 10 CAP SCR 3/8 SS RATE sir DI SS SHEET t aF z Agenda Item 10.a. Page 35 3 to la Mill D PO e.4 342 ihttiatown PA rnti-0142 Clor DK WI RV, Tie wow sy mum Poop wow su 'mam 2) ite 3 3ir MitiSei MOO ws matt iAL 'Naoson lei mugs sort 4'(,x ye a. ins IV WW moot eing MUMS 0 Ilia CI NOM MO 110ER GM OEM RC Agenda Item 10.a. Page 36