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Minutes 2008-02-26MINUTES REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY TUESDAY, FEBRUARY 26, 2008 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at 7:05 p m 2. ROLL CALL City Council Council/Board Members Ed Arnold, Jim Guthrie, Joe Costello, and Mayor/Chair Tony Ferrara were present Mayor Pro Tem/Vice Chair Chuck Fellows was absent City Staff Present. City Manager Steven Adams, City Attorney Tim Carmel, Director of Administrative Services/City Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Director of Public Works Dan Spagnolo, Director of Community Development Rob Strong, Director of Building and Fire Mike Hubert, and Director of Parks, Recreation and Facilities Doug Perrin 3. FLAG SALUTE Members of American Legion Post No 136 led the Flag Salute. 4. INVOCATION Pastor Robert Underwood, First United Methodist Church, delivered the invocation. 5. SPECIAL PRESENTATIONS S.a. Honorary Proclamation Declaring Recognizing February 26, 2008 as "Spay Day USA". Mayor Ferrara presented an Honorary Proclamation recognizing February 26, 2008 as Spay Day USA Darryl Sisk accepted the Proclamation on behalf of the Feline Network 5.b. Honorary Proclamation Declaring Recognizing February 2008 as "MDA Firefighter Appreciation Month". Mayor Ferrara presented an Honorary Proclamation recognizing February 2008 as MDA Firefighter Appreciation Month Donald Schultz, representing the MDA, and Patrick Trey, representing the Arroyo Grande Fire Department accepted the Proclamation S.c. Honorary Proclamation Recognizing Ella Honeycutt for Her Years of Service to the Coastal San Luis Resource Conservation District. Mayor Ferrara presented an Honorary Proclamation recognizing Ella Honeycutt for her years of service to the Coastal San Lws Resource Conservation District Ms. Honeycutt accepted the Proclamation Neil Havlik, CSLRCD President, commended Ms Honeycutt on her institutional knowledge of the organization, thanked her for her service, and recognized her husband, Stan Honeycutt for his knowledge and support Minutes: City Council/Redevelopment Agency Meeting Tuesday, February 26, 2008 Page 2 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Costello moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances moved for introduction or adoption at the meeting shall be read in title only and all further reading be waived 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Tim Brown, Allen Street, expressed appreciation to Ella Honeycutt for her dedication to the preservation of natural resources in the community and thank her for all her work on the Coastal San Lws Resource Conservation District Board. Doug Tait, Asilo, also thanked Ella Honeycutt for her hard work and for being an advocate for open space and conservation 8. CONSENT AGENDA Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time No public comments were received. Action: Council Member Costello moved, and Council Member Arnold seconded the motion to approve Consent Agenda Items 8 a through 8.k ,with the recommended courses of action The motion passed on the following roll-call vote. AYES: Costello, Arnold, Guthrie, Ferrara NOES: None ABSENT: Fellows 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period February 1, 2008 through February 15, 2008 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of January 31, 2008 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Special City Counal Meeting and the Regular City Council Meeting of January 22, 2008, as submitted S.d. Consideration of Appointment of City Council Brisco Road/Halcyon Road-Route 101 Interchange Project Subcommittee. Action: 1) Approved formation of a City Counal subcommittee to coordinate with staff and report back to City Counal regarding efforts related to the Brisco Road/Halcyon Road - Route 101 Interchange Improvement Protect, and 2) Appointed Mayor Ferrara and Counal Member Arnold to the subcommittee 8.e. Consideration of a Settlement Agreement with Insurance Company of the West in the amount of $37,403.00 for Construction Defects to Well No. 10, Phase I Project, PW 2004-07. Action: Authorized the Mayor to sign an agreement with Insurance Company of the West in the amount of $37,403.00 for construction defects to the Well No. 10, Phase I Protect, PW 2004-07 Minutes: City Council/Redevelopment Agency Meeting Tuesday, February 26, 2008 Page 3 8.f. Consideration of a Consultant Services Agreement with Boyle Engineering Corporation for the Design of the Fair Oaks Avenue Sewer Upgrade Project, PW 2007- 07. Action: 1) Approved an Agreement with the Boyle Engineering Corporation in the amount of $37,746 for the Fair Oaks Avenue Sewer Upgrade Protect, PW 2007-07; and 2) Authorized the Mayor to execute the Agreement 8.g. Consideration of a Program of Projects for the City of Arroyo Grande's FY 2007-08 Share of Proposition 1B Funds. Action: 1) Approved a program of protects for the City of Arroyo Grande's FY 2007-08 share of Proposition 1 B funds, and 2) Directed staff to forward the spreadsheets presenting the City's program of protects to the California Department of Finance 8.h. Consideration of a Resolution Establishing a Job Description and Salary Range for the Part Time Office Assistant II Position. Action: Adopted Resolution No. 4073 as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE PART TIME OFFICE ASSISTANT ll POSITION". 8.i. Consideration of a Resolution Approving Application for Land and Water Conservation Grant Funds for the Meadow Creek Path Connection Project. Action: Adopted Resolution No. 4074 as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING FILING OF AN APPLICATION FOR LAND AND WATER CONSERVATION GRANT FUNDS FOR THE MEADOW CREEK PATH CONNECTION PROJECT". 8.j. Consideration of Agreement for Consultant Services for Preparation of an Affordable Housing In-Lieu Fee Nexus Study; Applicant: City of Arroyo Grande; Location: Citywide. Action: Approved an Agreement with Tierra West Advisors for preparation of an Affordable Housing In-Lieu Fee Nexus Study in an amount not to exceed $22,500 8.k. Consideration to Approve Construction Plans and Specifications for the James Way Rehabilitation Project, PW 2007-06. Action: 1) Approved the construction plans and specifications for the James Way Rehabilitation Protect, PW 2007-06; 2) Found that the James Way Rehabilitation Protect is categorically exempt from CEQA pursuant to Section 15301(c), and 3) Directed the City Clerk to file a Notice of Exemption 9. PUBLIC HEARINGS None 10. CONTINUED BUSINESS ITEMS 10.a. Consideration of City Policy and Regulations Regarding Placement of Basketball Hoops in the Public Right of Way. Council Member Arnold stated that he had spoken with the homeowner who brought this issue to his attention, and after extensive discussions with the City Attorney, he stated there were still many unclear issues to be evaluated regarding placement of basketball hoops in the public right-of-way He recommended the Council continue the item to a date uncertain Minutes: City Council/Redevelopment Agency Meeting Page 4 Tuesday, February 26, 2008 Action: Council Member Arnold moved to delay consideration of City policy and regulations regarding placement of basketball hoops in the public right of way to a date uncertain, with the understanding that the City's current policy will remain in place Council Member Costello seconded, and the motion passed on the following roll call vote AYES: Arnold, Costello, Guthrie, Ferrara NOES: None ABSENT: Fellows 11. NEW BUSINESS ITEMS 11.a. Consideration of Fiscal Year 2007-08 Mid-Year Budget Report. [COUNCIL/RDA] Financial Services Director Kraetsch presented the staff report and recommended the Counal 1) Approve detailed budget adtustments listed in the Mid-Year budget report; 2) Approve Schedules A and B, and 3) Approve (Deny) requests for additional appropriations in the General Fund Director Kraetsch responded to questions from Council/Board Member Guthre concerning property tax revenues. Mayor/Chair Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period. Council/Board Member comments included acknowledgement that the budget is tight, concern about future revenues; acknowledgement of staff's team effort in managing budget expenditures, and support for the Mid-Year Budget Report Action: Council/Board Member Costello moved to approve detailed budget ad/ustments listed in the Mid-Year budget report, approve Schedules A and B, and approve requests for additional appropriations in the General Fund. Council/Board Member Guthrie seconded, and the motion passed on the following roll-call vote. AYES: Costello, Guthrie, Arnold, Ferrara NOES: None ABSENT: Fellows 11.b. Consideration of Modification to California Public Employees' Retirement System (PERS) Contract for the Local Miscellaneous Members and Local Police Members. Finance Director Kraetsch presented the staff report and recommended the Counal 1) Approve and authorize the Mayor to sign on behalf of the City a Resolution of Intention to amend the contract with the California Public Employees' Retirement System for Local Miscellaneous Members and Local Police Members, and 2) Introduce an Ordinance amending the contract with the California Public Employees' Retirement System for Local Miscellaneous Members and Local Police Members Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period Minutes: City Council/Redevelopment Agency Meeting Page 5 Tuesday, February 26, 2008 Action: Counal Member Guthrie moved to approve and authorize the Mayor to sign on behalf of the City a Resolution of Intention to amend the contract with the California Public Employees' Retirement System for Local Miscellaneous Members and Local Police Members Council Member Costello seconded, and the motion passed on the following roll-call vote AYES: Guthrie, Costello, Arnold, Ferrara NOES: None ABSENT: Fellows Action: Council Member Guthrie moved to introduce an Ordinance as follows "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE CONTRACT WITH THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM FOR LOCAL MISCELLANEOUS MEMBERS AND LOCAL POLICE MEMBERS Counal Member Costello seconded, and the motion passed on the following roll-call vote AYES: Guthrie, Costello, Arnold, Ferrara NOES: None ABSENT: Fellows 11.c. Consideration of Joint Fire Services Agreement with the City of Grover Beach and Oceano Community Services District. City Manager Adams presented the staff report and recommended the Counal approve the proposed Agreement for Joint Fire Management, Administrative, and Training Services and Equipment Sharing between the City of Arroyo Grande, City of Grover Beach and Oceano Community Services District Chief Hubert briefly explained how the personnel and finanaal administrative functions would be allocated among the agenaes As a member of the Fire Oversight Committee, Counal Member Costello commented on how pleased he was at the level of professionalism and cooperation that has been seen between the two aties up to this point, there is a higher level of training; response times and effiaenaes are improving; and the level of preparedness in general is higher He stated this is a wonderful opportunity to include the Oceano Community Services District fire safety personnel as they have been partners in training for the past several years Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter Jim Hill, representing OCSD Board of Directors, spoke in support of the proposed Joint Fire Services Agreement and acknowledged the people who have worked hard toward this effort Upon hearing no further public comments, Mayor Ferrara closed the public comment period Counal comments included support for the Agreement and for further expanding the consolidation efforts by including OCSD in the Agreement Minutes: City Council/Redevelopment Agency Meeting Tuesday, February 26, 2008 Page 6 Action: Council Member Arnold moved to approve the proposed Agreement for Joint Fire Management, Administrative, and Training Services and Eqwpment Sharing between the City of Arroyo Grande, City of Grover Beach and Oceano Community Services District Council Member Arnold seconded, and the motion passed on the following roll-call vote. AYES: Arnold, Guthrie, Costello, Ferrara NOES: None ABSENT: Fellows 12. CITY COUNCIL REPORTS a. MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Nothing new to report from SLOCOG, referred to the establishment of the Brisco/Halcyon/101 Interchange Protect Subcommittee that was approved tonight and noted that the Subcommittee would have its first meeting soon SLORTA's next meeting is March 5th, wdl continue to address bus maintenance and route service issues (2) South San Luis Obispo County Sanitation District (SSLOCSD). Plant is operating fine (3) Other. None. b. MAYOR PRO TEM CHUCK FELLOWS: (ABSENT) (1) South County Youth Coalition None (2) County Water Resources Advisory Committee (WRAC). None. (3) Other. None c. COUNCIL MEMBER JOE COSTELLO: (1) Zone 3 Water Advisory Board. No report (2) Air Pollution Control District (APCD). No report (3) Fire Oversight Committee. Referred to Joint Fire Services Agreement that was approved earlier in the meeting (4) Fire Consolidation Oversight Committee. No report (5) Other. None d. COUNCIL MEMBER JIM GUTHRIE: (1) South County Area Transit (SCAT). No report (2) California Joint Powers Insurance Authority (CJPIA). No report (3) Other. None. e. COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA). No report Next meeting is in two weeks (2) Economic Vitality Corporation (EVC). Attended EVC seminar entitled "Disaster Preparedness for Businesses", a video will be available through the EVC website, www.sloevc.org in about a month. (3) Other. None. Minutes: City Council/Redevelopment Agency Meeting Tuesday, February 26, 2008 Page 7 13. CITY COUNCIL MEMBER ITEMS: a. Request to reconsider tree species proposed in the E. Branch Streetscape Project and to solicit additional Village business owner input and participation. Mayor Ferrara requested, and the Council concurred, to reconsider the tree species proposed in the E. Branch Streetscape Plan in order to solicit additional public input concerning the types of trees that are appropriate for the Village. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: Council Member Arnold reported that the Destination Imagination (DI) competition took place last Sunday at the Clark Center and ten teams from Ocean View Elementary will be attending the State competition. He thanked all the volunteers involved with the DI program, including Maggie Summers. Mayor Ferrara gave a brief report on the Joint Meeting recently held by the Cities of Grover Beach, Arroyo Grande, Pismo Beach, and Oceano Community Services District regarding the homeless issue and a potential strategy for addressing the issue in South County. He stated the County had established a Leadership Committee and 10-Year Plan and the Council Member Fellows had expressed an interest in serving on the Committee. Council Member Guthrie stated he may be interested in serving on the Committee also. Upon brief discussion, staff was directed to place an item on a future agenda for the appointment of two Council Members to the County's Leadership Committee. 16. STAFF COMMUNICATIONS: None. 17. COMMUNITY COMMENTS AND SUGGESTIONS: None. 18. ADJOURNMENT Mayor/Chair Ferrara adjourned the meeting at 8:15 p m. .-a'riz~.~.r''~ ,. Tony Ferrara, r/Chair ATTEST: ~~ v v~ Kelly Wet ore, ity Clerk (Approved at CC Mtg 3'aS .bo8')