R 4104RESOLUTION NO. 4104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 08-
011; AUTHORIZING THE CLOSURE OF CITY STREETS AND THE
USE OF CITY PROPERTY FOR THE ARROYO VALLEY
PEOPLE'S CHOICE CAR SHOW AND CRUISE EVENT TO BE
HELD FRIDAY, JULY 25 AND SATURDAY, JULY 26, 2008
WHEREAS, organizers of the Arroyo Valley People's Choice Car Show have requested
closure of certain City streets and the use of City property as outlined below, for its
annual car show and cruise event to be held on July 25~h and 26~", 2008; and
WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control
and cleanup; and
WHEREAS, the "cruise" event and car show are expected to benefit both the East
Grand Avenue business corridor and Historic Village commercial area and provide both
resident and visitor entertainment and attraction;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Temporary Use Permit 08-011 as set forth below, subject to
the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this
reference:
1. East Grand Avenue between Courtland Street and Alder Street shall be
closed from 6:00 P.M. to 8:00 P.M. on Friday, July 25, 2008. The following
detour route for through traffic on Grand Avenue shall be established:
Eastbound traffic -South on S. Courtland Street to Ash Street; East on
Ash Street to S. Elm Street; South on S. Elm Street to Fair Oaks; East on
Fair Oaks to S. Halcyon; North on S. Halcyon; Westbound traffic -South
on S. Halcyon to Farroll; West on Farroll to Oak Park; North on Oak Park.
2. Olohan Alley; Bridge Street between E. Branch Street and Traffic Way;
Nelson Street between Bridge and Mason Streets; Short Street between
E. Branch and Nelson Streets; City Hall parking lot; and the lawns on
Nelson Street between Short and Mason Streets shall be closed from 6:00
A.M. to 5:00 P.M. on Saturday, July 26, 2008 for the purpose of
conducting the car show.
3. Mason Street between E. Branch and Nelson Streets shall be closed from
6:30 A.M. to 10:30 A.M. on Saturday, July 26, 2008 for the purpose of
holding the car show registration; and
RESOLUTION NO. 4104
PAGE 2
4. That the Arroyo Valley Car Club will adhere to certain requirements and
conditions set forth by the Community Development, Public Works, Police,
and Building and Fire Departments regarding security and traffic control
and all other applicable conditions of a Temporary Use Permit to be
issued by the City as set forth in Exhibit "A"; and
On motion of Council Member Costello, seconded by Council Member Guthrie, and on
the following roll call vote, to wit:
AYES: Council Members Costello, Guthrie, Arnold, Fellows, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 24~h day of June 2008.
RESOLUTION NO. ''~(o'{
PAGE 3
TON ER MAYOR
ATTEST:
ZQ /~--
KELLY ET ORE, CITY CLERK
APPROVED AS TO CONTENT:
N ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TI THY J. C EL, CITY ATTORNEY
RESOLUTION NO.~j~y
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
ARROYO VALLEY PEOPLE'S CHOICE CAR SHOW & CRUISE NIGHT
TEMPORARY USE PERMIT 08-011
FRIDAY AND SATURDAY, JULY 25 AND 26, 2008
General Conditions
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
Community Development Department Conditions
4. Notify affected merchants and property owners on the affected street closure
segments prior to the events and informing the Arroyo Grande Village
Association and the Chamber of Commerce of the car show and cruise night
activities.
Parks and Recreation Department Conditions
5. The event organizers shall flag all sprinkler heads on turf and lawn areas to prevent
damage. Applicant will be responsible for cost of broken sprinklers and labor
associated with damage caused due to cars on turf area.
6. The event organizers shall coordinate the placement of waste containers by
Monday, July 21, 2008, with the Parks Division and the Director of Parks,
Recreation, and Facilities.
7. The event organizers shall submit a recycling plan, supervise all areas, and pick up
litter, waste, and debris, and shall empty all City waste containers in dumpsters
provided by the Car Club.
RESOLUTION NO. ~l to y
PAGE 5
8. One week prior to the car show, event organizers shall inform the Parks and
Recreation Department on number of trashcans that will be needed for the event.
Public Works Department Conditions
9. The event organizers shall be responsible for providing, setting up, and removing
barricades for closures of City streets, alleys, parking lots, driveways and City
facilities mentioned in the application unless other arrangements have been made
with the Public Works Department and secured with a deposit to cover City
expenses.
10. Event organizers shall place all barricades and signs posting on-street parking
restrictions and parking lot closures a minimum of 48 hours prior to the event.
11. Street closures shall be noticed in the Times-Press Recorder at least once during
the week prior to July 25, 2008.
12. Event organizers shall coordinate with the Police, Public Works, and Fire
Departments with regard to the closures of streets, alleys, parking lots, and the use
of City property.
13. Event organizers shall clean all City streets and parking areas utilized at the
conclusion of the event.
Building and Fire Department Conditions
14. Event organizers must comply with the Building and Fire Department guidelines.
15. Emergency access must be maintained to the satisfaction of the Director of Building
and Fire.
16. The use of generators must be reviewed and approved by the Director of Building
and Fire.
17. All fire lanes must be posted and enforced per Police and Fire Department
guidelines.
18. All food booths must comply with the San Luis Obispo County and City Building
and Fire Department guidelines.
19. The Building and Fire Department must inspect all food booths and generators prior
to event opening.
20. Event organizers shall provide one handicapped accessible restroom.
RESOLUTION NO. yj04
PAGE 6
ADDITIONAL CONDITIONS
22. The event organizers shall provide a $1,000,000.00 commercial general liability
insurance policy, subject to City Attorney approval, naming the City as additional
insured.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4104 is a true, full, and correct copy of said Resolution passed and
adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 24tH
day of June 2008.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 25tH day of
June 2008.
KELLY W T RE, CITY CLERK