CC 2017-11-14_09d Strother Park Play Structure
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF THE PURCHASE AND INSTALLATION OF A
REPLACEMENT PLAY STRUCTURE AT STROTHER PARK, PW 2017-
10
DATE: NOVEMBER 14, 2017
SUMMARY OF ACTION:
The proposed purchase will provide for an updated play structure at Strother Park.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Capital Improvement Program Budget includes $60,000 of Park Improvement funds
for the project. City Public Works staff will provide coordination for the project.
RECOMMENDATION:
It is recommended the City Council:
1. Waive formal bidding and allow use of the Cooperative Purchasing process
consistent with the City's Municipal Code; and
2. Authorize the City Manager to approve the purchase and installation of a play
structure at Strother Park.
BACKGROUND:
The existing large play structure at Strother Park was installed in the 1990’s and is
beyond its useful life and in need of replacement.
ANALYSIS OF ISSUES:
Section 3.08.020 of the Arroyo Grande Municipal Code, requires that supplies and
services in excess of $10,000 be acquired through a formal bid process and awarded by
the City Council. Section 3.08.060 of the Arroyo Grande Municipal Code, permits this
procedure to be waived when a purchase can be made cooperatively with one or more
units of government.
The National Joint Powers Alliance (NJPA) is a government agency offering
competitively solicited contracts for use by governments such as the City of Arroyo
Grande. As a government agency, NJPA establishes and provides nationally leveraged
and competitively solicited purchasing contracts under the guidance of the Uniform
Item 9.d. - Page 1
CITY COUNCIL
CONSIDERATION OF THE PURCHASE AND INSTALLATION OF A REPLACEMENT PLAY
STRUCTURE AT STROTHER PARK, PW 2017-10
NOVEMBER 14, 2017
PAGE 2
Municipal Contractor Law. Joint Powers laws enable members to legally purchase
through NJPA’s contracts.
NJPA’s vendors offer a wide variety of products including parks and recreation
equipment. NJPA contract number 030117-LTS is for playground equipment through
Miracle Recreation Company-PlayPower Inc. City staff contacted Miracle to obtain
pricing from the NJPA contract and was given a contract price of $52,629.65 for the
purchase and installation of the play structure, and to repair the existing poured in
placed rubber surfacing adjacent to the structure.
Features of the structure include three different slides, a jax riser staircase, a crawl
through tube, and a kids perch with fun fone that communicates with another fun fone
for individuals who may be limited to the ground level. It is estimated that delivery of the
play structure will occur six to eight weeks from time of order.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations;
2. Do not approve staff’s recommendations;
3. Modify staff’s recommendations and approve; or
4. Provide direction to staff.
ADVANTAGES:
The project will improve overall play structure safety at Strother Park.
DISADVANTAGES:
There will be no access to a play structure for elementary age children at Strother Park
during the construction period.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to CEQA Guidelines Section 15302 regarding replacement of an
existing structure where the new structure will be located on the same site as the
structure replaced and will have substantially the same purpose and capacity as the
structure replaced.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Notice of Exemption
2. Play Structure Rendering
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17_1051_StrotherCommunityPark_001Strother Community ParkArroyo Grande, CA.9/21/17Colors Used In RenderingReverse ViewDark BrownGreenForest GreenBeigeATTACHMENT 2Item 9.d. - Page 4
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