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Minutes 1988-03-08 MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 8, 198B COUNCIL CHAMBERS I 214 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA The City Council met in regular session with Mayor Howard Mankins presiding. Also present were Council Membe~s Dorace Johnson, Mark M. Millis, Gene Moots and D. G. Porter. FLAG SALUTE AND INVOCATION Mayor Mankins led the Pledge of Allegiance to our Flag, and the Rev. Dennis Bjorgan of First Assembly of God Church delivered the invocation. PUBLIC APPEARANCES None. CONSENT AGENDA Council Member Moots referred to Consent Agenda Item C.B. and praised the work of the Parks and Recreation Department in the City Landmark Tree Program. Moved by Porter/Johnson (5-0-0) to approve Consent Agenda Items C.l. to C.13., with the recommended courses of. action. Mayor Mankins presented to Robert Gruber, director of Adult Education at Arroyo Grande High School, a proclamation for "Arroyo Grande Adult School Day. " C.l. Proclamation, "Arroyo Grande Adult School Day," March 24, 198B. Proclaimed. C.2. Proclamation, "Organ Donor Awareness Week," April 24 - 30, 1988. Proclaimed. C.3. February 9, 1988, City Council Minutes. Approved. C.4. February 16, 1988, City Council Minutes. Approved. C.5. February, 1988, Investment Report. Information. C.6. Award of Bid, Photocopier Replacement. Awarded to Low Bidder. C.? Award of Bid, Computer. Awarded to Low Bidder. C.8. Landmark Tree Program. Information. C.g. Progress Payment, Soto Park Complex Water Reclamation Project. Approved. C.l0. Liability Claim, Robert Mack. Rejected. C.ll. Acceptance of Tract 1533 and Final Map Approval. Accepted and Approved. FILE 6-14-109 C.12. Street Sweeping Contract. Authorized. C.13. Rehabilitation of Planning Department Offices (Budgeted). Approved. PUBLIC REQUEST FOR COUNCIL CONSIDERATION OF A PROPOSED AMENDMENT OF THE CIRCULATION ELEMENT WITH REGARD TO WEST BRANCH STREET BETWEEN THE SOUTH COUNTY REGIONAL CENTER AND BANK OF AMERICA CYNTHIA COLLINS of 240 W. Branch Street referred to her letter to the City of March 1, 1988, and said she is concerned about the lack of sidewalks and pUllouts for parking on the new section of West Branch Street. She said when the road is completed, it will be a narrow, busy street and a danger to children. Public Works Director Paul Karp said the City would maintain two lanes of paving and there would be parking on the street. He suggested as a possible solution that an assessment district could be formed to construct sidewalks. -- ----. ---- CITY COUNCIL MARCH 8, 1988 ARROYO GRANDE, CALIFORNIA PAGE TWO AMEND CIRCULATION ELEMENT-SIDEWALKS-WEST BRANCH STREET-Continued from Page 1 There were Council questions about how long the street will be a major use road, and the procedure for setting up an assessment district. Council Member Johnson said this matter could be discussed at the area forums planned by the Council. Mayor Mankins said Mrs. Collin's. letter should be sent to the Planning Department, which is scheduling the Area Forums, and for a future change in the General Plan. He said the Engineering Department should consider the matter of relocating West Branch Street in its future budgets. It was moved by Johnson/Moots (5-0-0) to accept the Mayor's recommendation. OAK PARK INTERCHANGE REPORT Mayor Mankins reported on a recent meeting with Pismo Beach, Grover City and Caltrans. He said that as of March 7, 1988, Caltrans was moving ahead with an environmental study and freeway agreement. He said the process . on the hook ramps began March 7 with a verbal agreement between the three cities. He said Arroyo Grande agreed to moving the pond at Highway 101 and Oak Park Road if there are no further costs or impacts (five conditions arrived at by the Council at a meeting March 1, 1988) to the City of Arroyo Grande. Mayor Mankins said an addendum to the original agreement is being drawn up which would allow Pismo Beach.six months to get the money.and a plan ready for going through the pond on its own. He said at that time Caltrans will include Pismo Beach's plan in its (Caltrans') plan. He explained the configuaration of the future hook ramps. He said if Pismo Beach does not meet the six month deadline, it has agreed to the original hook ramp plan, and will not move ahead on its own. Interim City Manager Chris Christiansen said the addendum will include engineering, construction, design costs, utility relocation, drainage and maintenance thereof. He said construction and maintenance of the new drainage ponds will have to be paid by Pismo Beach. He said if any litigation occurs Pismo Beach will have to defend it. He said environmental concerns will be addressed by Arroyo Grande, but paid for by Pismo Beach. He said there would be a section saying that any unforseen costs would be paid by Pismo Beach. He said the addendum would come before the City Council for approval. Council Member Porter expressed concern and asked when Pismo Beach would be signing the original agreement. Mayor Mankins said it was his understanding it would take place at the city's next council meeting. He said Pismo Beach had agreed not to hold up the project when Caltrans completes the freeway agreement and environmental study. Council Member Porter asked about a $5,000 deposit placed by Pismo Beach, and Mr. Christiansen said the money was for environmental review by this City. He said Pismo Beach would also pay for any additional costs over that amount. SECOND READING OF ORDINANCE DETERMINING THAT CERTAIN AGENDA FEES SHALL BE PROVIDED FOR BY CITY COUNCIL RESOLUTION City Attorney Art Shaw explained that the Resolution implementing the Ordinance had been inadvertantly ommitted from the agenda. Moved by Moots/Johnson (5-0-0) to add the Resolution to the agenda. Moved by Johnson/Moots (5-0-0, Johnson, Moots, Millis, Porter and Mankins voting aye) adopting Ordinance No. 370 C.S. and Amending the Municipal Code by Determining that Certain Agenda Fees Shall be Provided for by City Council Resolution. Moved by Johnson/Moots (5-0-0, Johnson, Moots, Porter, Millis and Mankins voting aye) to adopt Resolution No. 2205 Authorizing Fees for Agendas and Related Documents (Municipal Code Sec. 2-10.01). --.._~._~---' - CITY COUNCIL MARCH 8, 1988 ARROYO GRANDE, CALIFORNIA PAGE THREE SECOND READING OF ORDINANCE TO ADD AND AMEND FEES FOR PLANNING PERMITS AND PROCESSING After Council discussion, it was moved by Porter/Moots (5-0-0, Porter, Moots, Johnson, Millis and Mankins voting aye) to adopt Ordinance No. 371 C.S. Amending the Arroyo Grande Municipal Code to Add and Amend Fees for Planning Permits and Processing. RE UEST TO CLOSE LINDA DRIVE CONTINUED FROM COUNCIL MEETING OF FEBRUARY 23, 1988 AT THE RE UEST OF HE RESIDENTS . Mr. Karp referre to hlS taf eport of February 17, 1988, and other items in the Agenda Packet including a February 11, 1988, report from Special Projects Engineer Dwayne Chisam, and the Minutes of the January 18, 1988, Parking and Traffic Commission. Mr. Karp recommended that the City Council review the transmittal from Special Projects Engineer Dwayne Chisam, adopt the Staff recommendation to deny the neighborhood request to close Linda Drive, instruct Staff to construct improvements recommended on the drawing attached to Mr. Chisam's memo, and deny the Parking and Traffic Commission recommendation to prohibit left turns from drive access to Linda Drive from Mid-State Bank and Five Cities Times-Press-Recorder. There were Council questions of Staff concerning left turns, citizens obeying new traffic signs, and zoning of the area. Mayor Mankins opened the discussion to the floor. Speaking of their concerns about dangerous traffic on Linda Drive were street residents SCOTT REYNOLDS, DAVID DELFINO, DEBBIE KROVIOUS, JOHN BRYANT, JACK WALSH, RICHARD COFFEE, STEVE HOWARD AND MURRAY BROMLEY. They asked the Council to return the original barricade of the street or, as an alternative, designate Linda Drive as a one-way street with speed bumps, medians and more signing. The residents submitted to the Council a memo dated March 8, 1988, from the residents; diagrams showing suggest solutions; a letter and traffic surveys from Police Chief James Clark, and letters from Mid-State Bank President Carrol Pruett to Mr. Delfino and to bank employees. Mayor Mankins closed the discussion to the floor. There were Council questions of the residents. Mayor Mankins said this issue could be discussed at the Area Forum planned by the Council. Council Member Millis said he agreed the street should be closed. Council Members Moots and Porter said they sympathized with the problem but would not want the street closed. Council Member Johnson said the City should look at the suggested alternatives. Moved by Johnson/Moots (5-0-0) to send the matter back to Staff for two weeks to design a plan based on the alternate traffic control suggestions put forth by the street residents. Counci"l Member Milli s s ai d the one- way street should be greatly advertised. Mayor Mankins said the matter would return to the agenda March 22, 19B8. ACCEPTANCE OF FINAL REPORT FOR THE OFFICE OF TRAFFIC SAFETY (OTS) TRAFFIC STUDY C.C. FILE 11-11-11 Mr. Karp referred to his memo of March 4, 1988, and recommended that the City Council accept the attached report from the Special Projects Engineer, and take the actions necessary to finalize the improvements itemized in the study: 1. Authorize the Staff to solicit bids for reconstruction of the Elm Street/Grand Avenue intersection. 2. Adopt three special parking zones by City Resolution at 1248 Grand Avenue, 1186-1196 Grand Avenue and 930 Grand Avenue. 3. Adopt the stop si9n warrant with wording as recommended by the Parking and Traffic Commission. -..--.- CITY COUNCIL MARCH 8, 1988 ARROYO GRANDE, CALIFORNIA PAGE FOUR TRAFFIC SAFETY REPORT-RESOLUTIONS Continued from Page 3 Mayor Mankins asked about funding for reconstruction of a driveway apron next to Grand Office Supply. Council Members discussed the driveway apron and parking lot with Grand Office Supply owner JACK SLOAN. Mr. Sloan said the driveway apron is in need of rebuildin9, and that he is working with Mr. Karp and Mr. Chisam to redesign the parking lot. The Council directed the Public Works Department to determine what the property owner would contribute to the rebuilding of the driveway apron and to the parking lot redesign. The Council said the City also would contribute to the completion of the project. Moved by Moots/Johnson (5-0-0, Moots, Johnson, Millis, Porter and Mankins voting aye) to adopt Resolutions 2206, 2207 and 2208 Establishing Thirty Minute Parking Zone on a portion of Grand Avenue (930 Grand Ave.) Encompassing a Minimum of One Parking Space; Establishing a No-Parking Zone on a Portion of Grand Avenue (1248 Grand Avenue), and Establishing a No-Parking Zone on a Portion of Brisco Road (Brisco Road Frontage of 1186-1196 Grand Avenue). PLANNING COMMISSION DETERMINATION ON A REQUEST FOR A VARIANCE FROM THE INTERIM URGENCY ORDINANCE LIMITING RESIDENTIAL BUILDING HEIGHT TO FIFTEEN FEET; 221 LA CRESTA DRIVE, VARIANCE CASE NO. 88-118, EDWIN DORFMAN, OAKCREST ESTATES C.C. FILE 6-15-92 Planning Director Doreen Liberto-Blanck referred to her memo of March 3, 1988, and recommended that the Council accept the Planning Commission's Resolution to approve the Variance. Moved by Millis/Porter (5-0-0) to approve the Variance. COMPUTATION OF PARKING IN THE VILLAGE AREA Ms. Liberto-Blanck referred to her memo of March 4, 1988, and recommended that the Council direct that parking space requirements be calculated using "gross" area. She said if the City Council agrees to gross area calculation, the parking space/area ratio may be modified from, for example, from one parking space per 200 square feet to one parking space per 250 square feet. She said Staff will return with a revised parking ordinance, if the City Council concurs with Staff's recommendation. After Council discussion, it was moved by Porter/Moots (5-0-0) to adopt the Planning Director's recommendation. PROPOSED ORDINANCE TO PROHIBIT USE OF BICYCLES AND WHEELED TOYS ON SIDEWALKS IN THE DOWNTOWN VILLAGE AREA Mayor Mankins said this item would be continued to the meeting of March 22, 1988. SECOND READING OF ORDINANCE REQUIRING APPROVAL BY A VOTE OF THE PEOPLE FOR THE CONSTRUCTION OF ANY NEW OR SUBSTANTIALLY REMODELED CITY HALL Moved by Porter/Johnson (5-0-0, Porter, Johnson, Millis, Moots and Mankins voting aye) to adopt Ordinance No. 372 C.S. Requiring Approval by a Vote of the People for the Construction of Any New or Substantially Remodeled City Hall. COMMISSIONS, BOARDS VACANCIES Council Member Porter referred to his memo to the Mayor and Council of March 3, 1988. He recommended that the Council authorize the advertising due to commission vacancies of expired terms and upcoming vacancies on the following commissions: Planning Commission-2 expired terms/vacancies and 2 upcoming vacancies. Parks and Recreation Commission-3 expired terms/vacancies and 2 upcoming vacancies. Parking and Traffic Commission-3 expired terms/vacancies and 2 upcoming vacancies. Downtown Parking Advisory Board-2 expired terms/vacancies and 3 upcoming vacancies. . .-..., 4 CITY COUNCIL MARCH 8, 1988 ARROYO GRANDE, CALIFORNIA PAGE FIVE VACANCIES Continued from Page Four After questions from other Council Members, Council Member Porter said that individuals do not have to apply in order to receive appointment to any advisory commission or board; however, it would seem advisable. Mr. Christiansen said the City has a Reservoir of Citizens form with a cover letter applicants can fill out. He said these would be submitted to the Council. Council Member Millis asked if incumbents need fill out the forms, and Council Member Moots said no. Moved by Porter/J~hnson (5-0-0) to approve Council Member Porter's recommendation. ADJOURNMENT TO CLOSED SESSION The Council adjourned at 9:15 P.M. to a Closed Session on litigation and personnel. RECONVENEMENT AND ADJOURNMENT The Council reconvened and immediately adjourned at 10:10 P.M. on motion of Moots/Johnson (5-0-0). MAYOR ATTEST: CITY CLERK .