Minutes 2008-08-26MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, AUGUST 26, 2008
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at
7:04 p.m.
2. ROLL CALL
City Council/RDA: Council/Board Members Joe Costello and Jim Guthrie, Mayor Pro TemNice
Chair Chuck Felldws, and Mayor/Chair Tony Ferrara were present.
Council/Board Member Ed Amold was absent.
City Staff Present: City Manager Steve Adams, City Attorney Tim Carmel, Director of
Administrative Services/City Clerk Kelly Wetmore, Director of Financial
Services Angela Kraetsch, Director of Community Development Rob Strong,
and Director of Parks, Recreation and Facilities Doug Perrin.
3. FLAG SALUTE
Members. of the Arroyo Grande Police Department (AGPD) Explorers led the Flag Salute.
4. INVOCATION
Pastor Randy Ouimette, St. John's Lutheran Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Costello moved, Mayor Pro Tem Fellows seconded, and the motion passed
unanimously that all ordinances moved for introduction or adoption at the meeting shall be read in
title only and all further reading be waived.
Jenny Shaheen, a vocal community theater producer, requested the Council reconsider, revise, or
interpret the criteria for street banner standards in the Village. She stated the banners are only for
approved City or City sponsored events, noted that only eight events are currently approved, and
said her request is tied to the Clark Center for the Performing Arts due to the ongoing difficulty in
promoting events due to budgetary constraints.
Mayor Ferrara explained that the banner is located on Highway 227 which is under the jurisdiction
of Caltrans and the City is required to obtain permits prior to placement of the banners. He further
explained that the City is pursuing relinquishment of Highway 227 so that the City would have more
control and flexibility in expanding the use of the banner space. He requested that Ms. Shaheen
follow up by contacting City Manager Steve Adams to discuss the matter further.
Carol Florence, representing Excelaron, who is proposing an oil exploration project in the Huasna
Valley, confirmed that Excelaron has taken the City's concerns into consideration and has been
able to obtain an easement through private property to Highway 166 so that the truck and
equipment routes for the wells won't be traveling on Huasna Road or through the City of Arroyo
Grande.
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Tuesday, August 26, 2008
Mayor Ferrara asked Ms. Florence if Excelaron had communicated this infomtation to the Huasna
Valley Association. She responded that 700+ notices would be sent out to the community. In
response to further questions regarding the route, Ms. Florence stated the trucks would be traveling
south on Huasna Townsite Road through the Porter Ranch to Highway 166, which was substantially
widened and graveled during the 1980's when there was oil exploration at that time in the Huasna
Valley. She stated Excelaron was happy to be able to work something out with the owners of the
Ranch, and the project would not go to the County Planning Commission in October due to the
change in the project description. She stated more analysis would be undertaken and the project
should go to the County Planning Commission before the end of the year.
Mayor Pro Tem Fellows inquired whether the easement had been signed, sealed, delivered and
stamped. Ms. Florence responded yes.
Rick Grencik. Shell Beach resident, stated that although he did not live in the City, he had attended
a Fire Oversight Committee meeting about two weeks ago. He commended the entire Council,
especially the leadership of Council Member Costello and Mr. Adams. He stated he has been in the
professional fire service for 30 years, is currently still in the fire service as a volunteer in
Pismo/Shell Beach, and spoke in support of efforts to consolidate the Fire Departments of Arroyo
Grande, Grover Beach, and Oceano Community Services District. He stated that he intended to
attend future. meetings to encourage the ongoing consolidation efforts, and stated he hoped the City
of Pismo Beach would soon join in the effort.
8. CONSENT AGENDA
Mayor/Chair Ferrara invited- members of the public who wished to comment. on any Consent
Agenda Item to do so at this time. No public comments were received.
Action: Mayor Pro Tem/Vice Chair Fellows moved, and Council/Board Member Guthrie seconded
the motion to approve Consent Agenda Items 8.a. through 8.n., with the recommended courses of
action. The motion passed on the following roll-call vote:
AYES: Fellows, Guthrie, Costello, Ferrara
NOES: None
ABSENT: Arnold
8.a. Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period August 1 through August
15, 2008.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of July 31, 2008.
8.c. Consideration of a Resolution Authorizing the Fire Station Expansion General
Obligation Bond Property Tax Levy Rate.
Action: Adopted Resolution No. 4120 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHOR/Z/NG THE F/RE STAT/ON
EXPANS/ON PROPERTY TAX LEVY FOR F/SCAL YEAR 2008-09°
8.d. Consideration of Resolutions to Implement Paying and Reporting of Employer Paid
Member Contributions (EPMC) to the California Public Employees' Retirement System
(PERS) for all Employee Groups.
Action: Adopted Resolution No. 4121 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE FOR PAY/NG AND REPORT/NG THE
VALUE OF THE EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE CALIFORN/A
PUBL/C EMPLOYEES' RET/REMENT SYSTEM (PERS)' for the employees of the local
Minutes: City Council/Redevelopment Agency Meetinn
Tuesday, August 26, 2008
Page 3
Safety Fire Group; Adopted Resolution No. 4122 as follows: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE FOR PAY/NG AND REPORT/NG
THE VALUE OF THE EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE
CAL/PORN/A PUBL/C EMPLOYEES' RET/REMENT SYSTEM (PERS1" for the employees
of the local Miscellaneous Group; and adopted Resolution No. 4123 as follows: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE FOR
PAY/NG AND REPORT/NG THE VALUE OF THE EMPLOYER PAID MEMBER
CONTRIBUTIONS TO THE CAL/PORN/A PUBLfC EMPLOYEES' RET/REMENT SYSTEM
(PERSI"for the employees of the local Safety Police Group.
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special and Regular City Council Meetings of August
12, 2008, as submitted.
8.f. Consideration of Resolution Opposing Fiscally Irresponsible State Budget Decisions
That Would "Borrow" Local Government, Redevelopment and Transportation Funds.
Action: Adopted Resolution No. 4124 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF FHE CITY OF ARROYO GRANDE OPPOSING FISCALLY
IRRESPONSIBLE STATE BUDGET DECISIONS THAT WOULD BORROW LOCAL
GOVERNMENT, REDEVELOPMENT AND TRANSPORTATION FUNDS".
8.g. Consideration of Revised Transient Occupancy Tax Revenue Sharing Agreement for
the Hampton Inn & Suites Hotel Project.
Action: Approved and authorized the Mayor to execute a Transient Occupancy Tax
Agreement with Arroyo Hotel, LLC for the Hampton Inn & Suites Hotel project.
8.h. Consideration of Modifications to Traffic Way and East Grand Avenue City Entrance
Signs and Replacement of the Entrance Sign on Valley Road. [COUNCIL/RDA]
Action: 1) Approved changes to the new City entry signs at Traffic Way and E. Grand
Avenue; and 2) Appropriated $1,200 from the Redevelopment Agency Fund and $4,000
from the Local Sales Tax Fund.
8.i. Consideration of Community Development Department Staffing Modifications.
[COUNCWRDA]
Action: 1) Assigned an Associate Planner half-time to coordinate the City's water
conservation program and appropriate $40,000 in the Water Neutralization Fund to charge
50% of the position's salary to that fund; 2) Upgraded the Assistant Planner position to
Associate Planner and appropriate $3,500 from the General Fund and $1,000 from the
Redevelopment Agency Fund to pay for the increased cost; and 3) Appropriated $4,000
from the General Fund to the Community Development part-time salary account to staff a
part-time intern position.
8.j: Consideration of Temporary Use Permit 08-013 Authorizing Closure of City Streets
and Use of City Property for the 71'~ Annual Arroyo Grande Valley Harvest Festival,
Friday and Saturday, September 26-27, 2008.
Action: Adopted Resolution No. 4125 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 08-013, AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY
PROPERTY FOR THE 71ST ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL,
FR/DAYAND SATURDAY, SEPTEMBER 26-27, 2008".
8.k. Consideration of Approval of a Memorandum of Understanding with the Lucia Mar
Unified School District for the Bright Futures Program.
Action: 1) Approved a Memorandum of Understanding (MOU) with the Lucia Mar Unified
School District for the Bright Futures After School Program; 2) Authorize the City Manager to
sign the MOU; and 3) Authorize the City Manager to approve minor changes to the MOU
determined beneficial to the program.
Minutes: City Council/Redevelopment Agency Meeting Page 4
Tuesday, August 26, 2008
8.1. Consideration of a Resolution Offering For Dedication and Accepting the Offer of
Dedication for a Public Utility Easement in Conjunction with Conditional Use Permit
05-013, ATBT Cellular Installation at Reservoir No. 1.
Action: Adopted Resolution No. 4126 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE OFFER/NG FOR DED/CAT/ON AND
ACCEPTING AN OFFER OF DED/CAT/ON FORA PUBL/C UT/L/TY EASEMENT /N
CONJUNCT/ON W/TH COND/T/OVAL USE PERM/T 05-013, AT&T CELLULAR
/NSTALLAT/ON AT RESERVO/R NO. 1':
8.m. Consideration of a Contract Agreement with SP Maintenance Services, Inc. for Street
Sweeping Services.
Action: Approved an extension with SP Maintenance Services, Inc. on a month-to-month
basis, effective as of May 1, 2008.
8.n. Consideration of a Cost Sharing Electrical Facilities Agreement Between the City of
Arroyo Grande and the State of California Department of Transportation.
Action: 1) Adopted Resolution No. 4127 as follows: "A RESOLUT/ON OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING AGREEMENT FOR COST-
SHARING OF STATE HIGHWAY IN THE CITY OF ARROYO GRANDE"; and 2) Approved
and authorized the Mayor to execute the revised Agreement.
9. PUBLIC HEARINGS
9.a. Consideration of a Vesting Tentative Tract Map and Planned Unit Development Case
No. 01-001 (Otherwise Known as Tract 1998) to Subdivide a 26.9-Acre Property into
Fifteen (15) Residential Lots and aTwenty-Two (22) Acre Permanently Preserved
Open Space Parcel.
Community Development Director Strong presented the staff report and recommended the Council
continue the public hearing for Tract 1998 to a ,date certain. He explained that comments
concerning the proposed project had not yet been received from the Army Corps of Engineers and
the additional time would allow the Army Corps to respond in writing and provide adequate time for
the EIR consultant to review and respond to comments. Additionally, he stated the applicant
requested a date when the full Council was expected to be present.
Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the
public hearing.
Following brief discussion concerning upcoming Council meeting dates and respective Council
Member schedules, it was recommended to continue the public hearing to the Regular City Council
Meeting of December 9, 2008.
Action: Council Member Guthrie moved to continue the public hearing to December 9, 2008.
Mayor Pro Tem Fellows seconded, and the motion passed on the following roll call vote:
AYES: Guthrie, Fellows, Costello, Ferrara
NOES: None
ABSENT: Arnold
10. CONTINUED BUSINESS ITEMS
None.
11. NEW BUSINESS ITEMS
None.
Minutes: City Council/Redevelopment Agency Meeting Page 5
Tuesday, August 26, 2008
12. CITY COUNCIL REPORTS
a. MAYOR TONY FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA). SLORTA is scheduled to meet tomorrow at a
special meeting; there is a new transit facility opening; there is a new transit manager
coming on board; and the Board will be reviewing an operations and maintenance
contract, as well as a construction contract for the modifications to the building. At
the SLOCOG meeting, a presentation was given by the airport manager about the
current air service issues; and the EVC will be doing an in-depth airport study with a
marketing component.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). Reported that
the District is facing its first fine for a violation resulting from fly larvae intrusion that
occurred in 2001.
(3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee. The next meeting is
currently being scheduled with SLOCOG staff.
(4) Other. None.
b. MAYOR PRO TEM CHUCK FELLOWS:
(1) South County Youth Coalition. No report.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other: None.
c. COUNCIL MEMBER JOE COSTELLO:
(1) Zone 3 Water Advisory Board. Met on July 17'"; continuing to move forward with
the Habitat Conservation Plan;, and looking at the potential for raising the spillway of
the dam a couple of feet to expand the capacity at Lopez.
(2) Air Pollution Control District (APCD). Met on July 23`d; reported- on close of
budget year and start of new budget year; reviewed two to three year timeline and
potential for APCD not being able to raise enough revenue in fees to completely fund
operations; examining the possibility of a per capita fee for all jurisdictions.
(3) Fire Oversight Committee. Operations continue to be smooth between the City of
Grover Beach and Oceano Community Services District; training continues to move
forward and has been worthwhile as shown in joint response efforts; looking at ways
to expand the cooperation agreement.
(4) Fire Consolidation Oversight Committee. No report.
(5) Other. None.
d. COUNCIL MEMBER JIM GUTHRIE:
(1) South County Area Transit (SCAT). No report.
(2) California Joint Powers Insurance Authority (C:1PIA). No report.
(3) Other. None.
e. COUNCIL MEMBER ED ARNOLD: (ABSENT)
(1) Integrated Waste Management Authority Board (IWMA). None.
(2) Economic Vitality Corporation (EVC). None.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
None.
Minutes: City Council/Redevelopment Agency Meeting
Tuesday, August 20", 2008
14. CITY MANAGER ITEMS:
None.
Page 6
15. COUNCIL COMMUNICATIONS:
Mayor Ferrara referred to the earlier public comments concerning the Huasna Valley oil exploration
project and asked City Attorney Carmel if staff could, based on what was heard, handle the issue of
the Special Meeting on September 15, 2008 administratively if it was determined there was not a
need to have a special meeting. City. Attorney Carmel responded yes, that staff would take the
appropriate follow-up action and perhaps issue a press release and post a notice on Channel 20.
16. STAFF COMMUNICATIONS:
None.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
None.
18. ADJOURNMENT
Mayor/Chair Ferrara adj urned the meeting at 7:37 p.m.
Tony Ferra or/Chair
ATTEST: ,
Kelly Wetmdre, CJty Clerk/Agency Secretary
(Approved at CC Mtg - 0200$