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Minutes 2008-09-09MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, SEPTEMBER 9, 2008 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at 7:04 p.m. 2. ROLL CALL City Council/RDA: Council/Board Members Joe Costello, Jim Guthrie, Ed Arnold, Mayor Pro Tem/Vice Chair Chuck Fellows, and Mayor/Chair Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Administrative Services/City Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Director of Public Works Don Spagnolo, Director of Parks, Recreation and Facilities Doug Perrin, Chief of Police Steve Annibali, and Community Development Director Rob Strong. 3. FLAG SALUTE Jimmy Hasler, representing Knights of Columbus, led the Flag Salute. 4. INVOCATION Dr. Mayer-Harnish, Bahai Faith, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Mayor's Recognition of SLO Bicycle Club; Tuesday Night Riders. Mayor Ferrara noted that members of the SLO Bicycle Club were not yet present to receive the recognition, and since it was Tuesday night, they may still be out on their bicycle ride. He said if they arrived later this evening, he would make the presentation. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council/Board Member Costello moved, Mayor Pro Tem/Vice Chair Fellows seconded, and the motion passed unanimously that all ordinances introduced or adopted at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS None. 8. CONSENT AGENDA Mayor/Chair Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. No public comments were received. Mayor Pro Tem/Vice Chair Fellows pulled Item 8. b. Minutes: City Council/Redevelopment Agency Meeting Page 2 Tuesday, September 9, 2008 Action: Council/Board Member Costello moved, and Council/Board Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.g., with the exception of Item 8. b., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Costello, Guthrie, Arnold, Fellows, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period August 16, 2008 through August 31, 2008. 8.c. Consideration of Conflict of Interest Code Biennial Review. [COUNCIL/RDA] Action: 1) That the City Council adopted Resolution No. 4128 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE CITY OF ARROYO GRANDE'S CONFLICT OF INTEREST CODE INCLUDING AN AMENDED APPENDIX OF DESIGNATED POSITIONS AND APPENDIX OF DISCLOSURE CATEGORIES"; and 2) That the RDA Board of Directors received and filed the 2008 Redevelopment Agency Conflict of Interest biennial notice. 8.d. Consideration for Approval of Police Vehicle Graphics Design. Action: Authorized the police vehicle graphics design. 8.e. Consideration of a Resolution Designating the Sweet Pea as the Official City Flower. Action: Adopted Resolution No. 4129 as follows: "A RESOLUTION OF THE C/TY COUNCIL OF THE CITY OF ARROYO GRANDE DESIGNATING THE SWEET PEA (LATHYRUS ODORATUS) AS THE OFFICIAL CITY FLOWER". 8.f. Consideration of County Referral of Tract 2424, Coker Ellsworth Project Appeal of CUP/SUB 2004-00160. Action: 1) Reviewed the County Referral of CUP/SUB 2004-00160 (Tract 2424) project appeal by Coker Ellsworth; and 2) Approved the draft letter for the Mayor's signature recommending the Board of Supervisors deny the applicant's project appeal at the Public Hearing on November 4, 2008. 8.g. Consideration of One-Year Extension of Agreement with SP Maintenance for Street Sweeping. Action: 1) Approved a one-year extension of the agreement with SP Maintenance for street sweeping; and 2) Appropriated $36,000 from the General Fund for the contract service. ITEMS PULLED FROM THE CONSENT AGENDA 8.b. Consideration of Approval of Minutes. Recommended Action: Approve the minutes of the Special City Council Meeting of August 21, 2008; the Special City Council Meeting of August 26, 2008; and the Regular City Council/Redevelopment Agency Meeting of August 26, 2008, as submitted. Mayor Pro Tem/Vice Chair Fellows stated he had asked the City Clerk to expand the minutes regarding the comments made by Carol Florence, the representative for Excelaron, concerning Minutes: City Council/Redevelopment Agency Meeting Tuesday, September 9, 2008 Page 3 the access easement that was obtained so that the oil trucks would not go through the City and would instead go through the Porter Ranch property. He stated he had asked Ms. Florence if the easement had been signed, sealed and delivered, and she had responded yes. He recommended this information be included in the minutes. Mayor/Chair Ferrara acknowledged that the Council had received a copy of the amended minutes. Director of Administrative Services/City Clerk Wetmore noted that another addition had been made to the minutes to add the public comments made by Mr. Rick Grencik regarding the fire consolidation issue. Action: Mayor Pro Tem/Vice Chair Fellows moved, and Council/Board Member Arnold seconded the motion to approve the minutes of the Special City Council Meetings of August 21, 2008 and August 26, 2008, as submitted; and approve the minutes of the Regular City Council/Redevelopment Agency Meeting of August 26, 2008, as amended. The motion passed on the following roll-call vote: AYES: Fellows, Arnold, Costello, Guthrie, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Introduction of an Ordinance of the City Council of the City of Arroyo Grande Amending Section 2.04.040 of the Arroyo Grande Municipal Code Regarding City Council Compensation. City Manager Adams presented the staff report and recommended the Council introduce an Ordinance amending Section 2.04.040 of the Arroyo Grande Municipal Code to modify City Council compensation by increasing the City Council monthly salary from $330 to $405 in order to replace the City Council $75 monthly expense allowance that has been eliminated. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments ensued in support of the proposed Ordinance and that the issue has been discussed previously; some concern was expressed about defining small trips from the big trips as it relates to expense reimbursement for City business, however, there was acknowledgment that the City has a good travel policy in place; it was clarified that the process was simply intended to transfer the same amount from one classification to another to comply with State law, and that the Council would not be receiving any additional money than what they had been receiving. Action: Council Member Costello moved to introduce an Ordinance as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 2.04.040 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING CITY COUNCIL COMPENSATION". Mayor Pro Tem Fellows seconded, and the motion passed on Minutes: City Council/Redevelopment Agency Meeting Page 4 Tuesday, September 9, 2008 the following roll call vote: AYES: Costello ,Fellows, Guthrie, Arnold, Ferrara NOES: None ABSENT: None 5. SPECIAL PRESENTATIONS 5.a. Mayor's Recognition of SLO Bicycle Club; Tuesday Night Riders. Members of the San Luis Obispo (SLO) Bicycle Club arrived. Mayor Ferrara presented a Mayor's Recognition Certificate to the SLO Bicycle Club for their contribution of a new bike rack near the Swinging Bridge in honor of John Sasaki and his leadership of the Tuesday Night Rides. John Sasaki accepted the Certificate and thanked the Council and his friends from the Bicycle Club for the recognition. 10. CONTINUED BUSINESS ITEMS None. 11. NEW BUSINESS ITEMS 11.a. Consideration of Annual Local Sales Tax Appropriations and Allocation Report. City Manager Adams presented the staff report and recommended the Council: 1) Approve the proposed revised local sales tax appropriations for FY 2008-09; and 2) Approve the proposed annual local sales tax allocation report. In response to a question by Council Member Arnold, City Manager Adams clarified that the appropriations identified for FY 2008-09 are projections and that major projects that go out to bid would come forward to the Council for consideration and final approval. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period. Council comments included commendations to staff for a clear, detailed annual report; that it was good to see an increase in the sales tax fund due to conservative projections; that there is a conservative growth rate being used; that there may be a need to take a closer look at the pavement management program to ensure the program is adequately funded in future years; acknowledgment that when the Local Sales Tax Measure was passed in 2006, the public was promised an accounting every year of the use of local sales tax funds; acknowledgement of the Advisory Measures and the intent for the use of the local sales tax funds; and support for staffs recommendations as proposed. Action: Mayor Pro Tem Fellows moved to approve the proposed revised local sales tax appropriations for FY 2008-09; and to approve the proposed annual local sales tax allocation report. Council Member Arnold seconded, and the motion passed on the following roll-call vote: AYES: Fellows, Arnold, Guthrie, Costello, Ferrara NOES: None ABSENT: None Minutes: City CounciURedevelopment Agency Meeting Page 5 Tuesday, September 9, 2008 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS None. 15. STAFF COMMUNICATIONS Cihj Manager Adams announced a Special Meeting of the City Council would be held on Monday, September 15, 2008 at 6:00 p.m. at the South County Regional Center regarding the Huasna Valley Oil project. Mayor Ferrara clarified that if the public has an interest in this project, this will be a Special Meeting of the Council, not a Town Hall Meeting. He encouraged members of the public to attend the meeting. City Manager Adams also announced that in memory of the events of 9/11, American flags would be displayed in the Village. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT MayorlChair Ferrara adjourned the meeting at 7:36 p.m. to the Special Meeting of Monday, September 15, 2008 at :00 p.m. at the South County Regional Center. Tony Ferrar or/Chair ATTEST: /,A'^ tti~(/ Kelly W mo ,City Clerk/Agency Secretary (Approved at CC Mtg 9'e?3 ab0~)