CC 2017-12-12_09g Reclassification of PW Supervisor to PW Manager
MEMORANDUM
TO: CITY COUNCIL
FROM: JAMES A. BERGMAN, CITY MANAGER
BY: BILL ROBESON, PUBLIC WORKS DIRECTOR
SUBJECT: CONSIDERATION TO APPROVE THE RECLASSIFICATION OF A
PUBLIC WORKS SUPERVISOR TO PUBLIC WORKS MANAGER
DATE: DECEMBER 12, 2017
SUMMARY OF ACTIONS:
Request to reclassify the Public Works Supervisor position to Public Works Manager.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed reclassification will result in additional General Fund expenditures of
$18,100 per fiscal year for salary and benefits.
RECOMMENDATION:
It is recommended that the City Council: 1) adopt a Resolution reclassifying the Public
Works Supervisor to a Public Works Manager position and establishing a job description
and salary range for the position and updating the management salary schedule; and 2)
appropriate $9,100 from the General Fund for the balance of FY 2017-18.
BACKGROUND:
Since 2012, there have been numerous reorganizations involving various divisions of
what is now the Public Works Department. These reorganizations occurred in an effort
to increase efficiencies and to produce cost savings. A key aspect of the restructuring
focused on the duties related to utilities, recreation and maintenance. Staffing changes
were implemented that replaced three Maintenance Services Supervisors, (a Utilities
Supervisor, a Parks Supervisor and a Streets Supervisor) with one Utilities Supervisor
and one Streets and Landscaping Supervisor. The Utilities Supervisor continued the
duties associated with water, waste water, infrastructure maintenance, meter reading,
water quality testing, and construction document review. At the same time, the Streets
and Landscaping Supervisor continued the duties associated with both parks and
streets, and also acquired responsibility for overseeing building maintenance functions.
In 2015, this position was retitled from Streets and Landscaping Supervisor to Public
Works Supervisor and is the immediate supervisor to over half of the department’s 26
employees. More specifically, the Public Works Supervisor position oversees three
divisions, the Parks Division that includes all City parks, Soto Sports Complex, and tree
maintenance. The Streets Division that includes street and sidewalk repairs, field
management of large projects, emergency and event road closures and storm drain
maintenance. The third and final division under the Public Works Supervisor is Building
Item 9.g. - Page 1
CITY COUNCIL
CONSIDERATION TO APPROVE THE RECLASSIFICATION OF A PUBLIC WORKS
SUPERVISOR TO PUBLIC WORKS MANAGER
DECEMBER 12, 2017
PAGE 2
Maintenance that includes janitorial services (except for the Police Department), and
maintenance and repairs on all City-owned facilities.
Since that time, the Utilities Supervisor and Capital Project Engineer positions have
been reclassified as managers while the position in charge of Streets, Parks and
Maintenance has remained as a Public Works Supervisor.
ANALYSIS OF ISSUES:
A recent internal review indicates that the Public Works Supervisor job duties and
expectations have transitioned from predominantly internal supervision into a higher
level of responsibility requiring the comprehensive management of all phases of streets,
parks, and building maintenance operations.
Current comprehensive management activities include daily interactions with residents,
interest groups, and business owners to resolve concerns while managing staff work
loads and budget impacts. Management duties also extend to internal department
customers as well, especially in developing and implementing traffic control plans to
address the numerous special events and responding to requests related to needed
improvements and maintenance of City-owned facilities.
The internal review also identified several responsibilities to be formally added as a
result of this reclassification including:
Managing regulatory compliance processes and procedures in coordination with
regulatory agencies to ensure compliance with Federal and State laws and
regulations pertaining to storm water, air quality and other related environmental
compliance matters.
Establishing routine, documented inspection programs for playgrounds, fire
extinguishers, generator maintenance and testing, and facility CalOSHA / OSHA
compliance.
Designation as the City’s Property Manager, who is charged with reviewing and
coordinating the implementation of appropriate lease agreements, including
terms and requirements as they apply to the City’s property maintenance
responsibilities and obligations.
Increased minimum education qualifications equivalent to a Bachelor’s degree
with major course work in construction management, landscape management, or
other closely related fields.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution reclassifying the Public Works Supervisor to a Public Works
Manager position and establishing a job description and salary range for the
Item 9.g. - Page 2
CITY COUNCIL
CONSIDERATION TO APPROVE THE RECLASSIFICATION OF A PUBLIC WORKS
SUPERVISOR TO PUBLIC WORKS MANAGER
DECEMBER 12, 2017
PAGE 3
position and updating the management salary schedule; and appropriate $9,100
from the General Fund for the balance of FY 2017-18;
2. Deny a Resolution reclassifying the Public Works Supervisor to a Public Works
Manager position and establishing a job description and salary range for the
position and updating the management salary schedule; and deny the
appropriation of $9,100 from the General Fund for the balance of FY 2017-18;
3. Modify staff’s recommendations and approve and adopt a modified resolution; or
4. Provide direction to staff.
ADVANTAGES:
City Council Goals can be achieved and contributed to with a management approach
from this position.
Improve cost-recovery on services:
One of the expectations of this position will be to advance cost savings
and efficiency opportunities. An example of a recent significant cost saving
is associated with the new Strother Park playground equipment. Our
current Public Works Supervisor joined a no membership fee National
Joint Powers Alliance (NJPA) to purchase the playground equipment and
saved approximately $10,000 by using a master purchase agreement.
Retain and attract employees:
Employee retention and attraction of highly qualified employees would be
achieved through the upgrade in this job description from a supervisor to a
manger in educational qualification, title, and compensation. The large
scope of work, wide variety of responsibilities, and the number of staff
under this position call for a manager level job to oversee the Streets,
Parks, Trees and City owned Building and Facilities. This manager would
make the connection with these internal divisions and the public in the
area of customer service, complaint resolution and educational outreach.
Retention is also encouraged by this position becoming equivalent to the
two comparable positions (Capital Improvement Projects Manager and the
Utilities Manager) in the Public Works Department.
DISADVANTAGES:
The disadvantage to this reorganization is an increase in funding of $18,100 for salary
and benefits.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Current Public Works Supervisor Job Description
2. Current Organizational Chart; Proposed change will only modify the position title
Item 9.g. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE RECLASSIFYING THE PUBLIC
WORKS SUPERVISOR TO A PUBLIC WORKS MANAGER
POSITION AND ESTABLISHING A JOB DESCRIPTION
AND SALARY RANGE FOR THE POSITION AND
UPDATING THE MANAGEMENT SALARY SCHEDULE
WHEREAS, the City Council of the City of Arroyo Grande (“City”) deems it in the best
interest of the City to reclassify the full-time Public Works Supervisor to a full-time Public
Works Manager position and;
WHEREAS, the City deems it in the best interest of the City to establish a job
description and salary range for the full-time Public Works Manager position.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. The full-time Public Works Supervisor is hereby reclassified to a full-time Public
Works Manager position in the Public Works Department.
2. The job description for the Public Works Manager position incorporated hereto as
Exhibit “A” with a salary range at Range 47, $6,853 - $8,331/month on the
Management Salary Schedule is established.
3. The Management Salary Schedule attached as Exhibit “B” and incorporated herein
by this reference is updated to reflect this action.
4. All other employee salary and benefit terms and conditions remain in full force and
effect.
BE IT FURTHER RESOLVED that this Resolution shall become effective as of
December 15, 2017.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 12th day of December, 2017.
Item 9.g. - Page 4
RESOLUTION NO.
PAGE 2
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
Item 9.g. - Page 5
CITY OF ARROYO GRANDE
PUBLIC WORKS MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To oversee, plan, prioritize, assign, supervise, coordinate, review and participate in the work of staff
responsible for performing a wide variety of parks, landscaping, urban forest, facility, street, sidewalk and
storm system maintenance activities within the Streets, Landscaping, and Building Maintenance Divisions
of the Public Works Department; to perform the more complex tasks of the work unit; and to perform a
variety of duties relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Public Works within a framework of legal requirements,
policies and established organizational values and processes with independence of action to meet
changing operational conditions.
Exercises direct supervision over all levels of staff assigned to the Streets, Landscaping and Building
Maintenance Divisions.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -Essential and other important responsibilities
and duties may include, but are not limited to, the following:
Essential Functions:
1.Prepare and administer assigned program budget; submit budget recommendations; monitor
expenditures.
2.Prepare analytical and statistical reports on operations and activities.
3.Direct, coordinate and review the work plan for maintenance and repair of assigned park, urban
forest, buildings and facilities; assign work activities and projects; monitor work flow; inspect job
sites daily for work progress.
4.Create and implement goals and objectives; implement approved polic ies and procedures.
5.Prepare and present staff reports for City Council, Parks and Recreation Commission and other
Boards and Advisory Committees as necessary.
6.Plan, prioritize, assign, supervise, review and participate in the work of s taff responsible for
performing a wide variety of maintenance activities within the Streets, Building Maintenance and
Landscaping Divisions.
7.Establish schedules and methods for providing maintenance services; identify resource needs;
review needs with appropriate staff; allocate resources accordingly.
8.Identify opportunities for improving service delivery methods and procedures; identify resource
needs; review with appropriate management staff; implement improvements.
9.Develop policies and procedures; monitor work activities to e nsure compliance with established
policies and procedures; make changes and improvements to existing standards and procedures.
10.Supervise and evaluate the performance of assigned personnel; develop and implement work and
standby schedules; provide or coordinate employee training and conduct annual performance
review of personnel assigned to the Streets, Landscaping and Building Maintenance Divisions.
11.Provide or coordinate staff training; work with employees to correct perfo rmance deficiencies;
prepare and recommend disciplinary actions for work performance deficiencies of assigned
employees.
EXHIBIT A
Item 9.g. - Page 6
CITY OF ARROYO GRANDE
Public Works Manager (Continued)
Page 2
Essential Functions: (Continued)
12. Perform the more technical and complex tasks of the work unit including coordinating departme nt
work activities with other departments and outside agencies.
13. Prepare daily reports detailing production and work activities performed; track materials used in
activities and equipment needed to perform duties ; prepare monthly and annual reports for all
phases of streets, landscaping and building maintenance operations.
14. Coordinate participation in the City’s Safety Committee to identify potential safety problems;
promote and implement safety procedures and training; conduct routine safety inspections of work
areas and procedures.
15. Establish routine, documented inspection programs for playgrounds, fire extinguishers, generator
start-up and facility CalOSHA / OSHA compliance.
16. Authorize purchases for operational materials; ensure equipment, materials and contractual
services are purchased in compliance within established guidelines.
17. Respond to customer complaints and requests for maintenance services related services; discuss
service requests with the public in the field and resolve problems.
18. Inspect the work of contractors involved in the installation of capital improvement projects; review
plans and resolve problems.
19. Direct, coordinate and review the work plan for maintenance and repair of streets, gutters,
sidewalks, storm drains, bridges, signs, striping and other assigned city infrastructure.
20. Conduct routine inspections of work sites for vandalism and graffiti; take corrective action to ensure
timely abatement activities occur.
21. Oversee, coordinate and participate in a variety of maintenance activities including landscaping,
general grounds clean up, building maintenance, garbage and waste collection, pruning and tree
care, the installation and repair of irrigation systems; and concrete work and basic carpentry work
as required.
22. Estimate time, materials and equipment required for jobs assigned; requ isition materials as
required.
23. Schedule and coordinate with other departments facility set-up for special events, training classes
and programs.
24. Respond to emergency situations during off -hours, as required.
25. Manage regulatory compliance processes and procedures in coordination with regulatory agencies
to ensure compliance with Federal and State laws and regulations pertaining to storm water, air
quality and other related environmental compliance matters.
26. Monitor changes in laws, regulations and technology that may affect division operations; implement
changes to policies and procedures after approval.
27. Serve as the City’s liaison to community groups and organizations such as the Arroyo Grande Tree
Guild, Arroyo Grande in Bloom, and the Elm Street Dog Park Association.
28. Function as the City’s Property Manager, reviewing and coordinating the implementation of the
appropriate lease agreement, terms and requirements as they apply to the City’s property
maintenance responsibilities and obligations.
29. Attend meetings and training as required.
30. Respond and perform assigned duties in the event of a City declared emergency.
31. Perform related duties and responsibilities as required.
Item 9.g. - Page 7
CITY OF ARROYO GRANDE
Public Works Manager (Continued)
Page 3
QUALIFICATIONS
Knowledge of:
Traffic signal operation and maintenance.
All forms of road and concrete construction.
Storm drain systems/NPDES.
Environmental laws and procedures.
Creek maintenance.
Methods, tools, material and techniques used in maintenance and construction.
Methods and techniques of evaluating and assessing maintenance programs.
Supervision, training and performance evaluations.
Principles of budget preparation and administration.
Use of office equipment.
Occupational hazards and standard safety practices pertinent to Feder al, State and local regulations.
Operational characteristics, services and activities of a parks, facility and building maintenance program.
Principles and procedures of purchasing.
Operational characteristics of maintenance equipment and tools.
Methods and techniques of insecticide and herbicide applications.
Pertinent Federal, State and local laws, codes and regulations.
Common urban forestry practices.
Building maintenance procedures.
Ability to:
Oversee an effective streets maintenance program in assigned area.
Develop and implement annual street, concrete, tree trimming and striping maintenance programs .
Coordinate landscaping and park maintenance programs.
Coordinate plant and irrigation design and installation.
Coordinate building maintenance activities.
Supervise, organize and review the work of lower level staff.
Select, supervise, train and evaluate staff.
Analyze work situations and determine a course of action.
Manage contracts for service.
Coordinate work order and work management systems.
Prepare work schedules to assign resources in the most cost effective manner.
Operate a variety of maintenance vehicles and equipment in a safe and effective manner.
Read and interpret construction plans and drawings.
Respond to requests and inquiries from the general public.
Interpret and explain City policies and procedures.
Participate in the preparation and administration of the assigned program budget.
Prepare clear and concise reports.
Operate office equipment.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain effective audio-visual discrimination and perception needed for making observations,
communicating with others, reading, writing and operating assigned equipment.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities .
Item 9.g. - Page 8
CITY OF ARROYO GRANDE
Public Works Manager (Continued)
Page 4
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abiliti es
is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Six years of increasingly responsible maintenance experience, including two years of administrative and
supervisory responsibility.
Education:
Equivalent to a Bachelor’s degree with major course work in construction management, landscape
management or other closely related field.
License or Certificate:
Possession of a California driver’s license at the time of appointment and must be maintained throughout
employment.
Possession of, or ability to obtain within one year, an appropriate valid Qualified Applicator’s certificate as
required by assigned position.
Possession of, or ability to obtain within one year, an appropriate valid Hazardous Materials Em ergency
Responder Certification.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; may travel from site to site; exposure to computer screens; noise, dust,
grease, smoke, fumes, gases; electrical energy, radiant energy; potentially ha zardous chemicals; moving
objects/vehicles; work in or with water; work around heavy construction equipment.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; heavy, moderate or light lifting and carrying; pulling,
pushing, reaching; operating motorized equipment and vehicles.
Item 9.g. - Page 9
Exhibit B
Range LOW MID HIGH Position
M-10 Biweekly 1,269.23 1,405.62 1,542.00
Monthly 2,750.00 3,045.50 3,341.00
Annual 33,000.00 36,546.00 40,092.00
M-11 Biweekly 1,299.69 1,440.00 1,580.31
Monthly 2,816.00 3,120.00 3,424.00
Annual 33,792.00 37,440.00 41,088.00
M-12 Biweekly 1,332.46 1,476.69 1,620.92
Monthly 2,887.00 3,199.50 3,512.00
Annual 34,644.00 38,394.00 42,144.00
M-13 Biweekly 1,365.69 1,513.38 1,661.08
Monthly 2,959.00 3,279.00 3,599.00
Annual 35,508.00 39,348.00 43,188.00
M-14 Biweekly 1,399.85 1,551.00 1,702.15 Office Assistant I
Monthly 3,033.00 3,360.50 3,688.00
Annual 36,396.00 40,326.00 44,256.00
M-15 Biweekly 1,434.46 1,589.54 1,744.62
Monthly 3,108.00 3,444.00 3,780.00
Annual 37,296.00 41,328.00 45,360.00
M-16 Biweekly 1,471.38 1,629.46 1,787.54
Monthly 3,188.00 3,530.50 3,873.00
Annual 38,256.00 42,366.00 46,476.00
M-17 Biweekly 1,507.38 1,670.54 1,833.69
Monthly 3,266.00 3,619.50 3,973.00
Annual 39,192.00 43,434.00 47,676.00
M-18 Biweekly 1,544.77 1,712.31 1,879.85 Office Assistant II
Monthly 3,347.00 3,710.00 4,073.00
Annual 40,164.00 44,520.00 48,876.00
M-19 Biweekly 1,583.08 1,754.54 1,926.00
Monthly 3,430.00 3,801.50 4,173.00
Annual 41,160.00 45,618.00 50,076.00
M-20 Biweekly 1,623.69 1,798.85 1,974.00
Monthly 3,518.00 3,897.50 4,277.00
Annual 42,216.00 46,770.00 51,324.00
CITY OF ARROYO GRANDE
Management Salary Ranges
Effective 12/15/2017
Item 9.g. - Page 10
Exhibit B
Range LOW MID HIGH Position
CITY OF ARROYO GRANDE
Management Salary Ranges
Effective 12/15/2017
M-21 Biweekly 1,664.31 1,844.08 2,023.85
Monthly 3,606.00 3,995.50 4,385.00
Annual 43,272.00 47,946.00 52,620.00
M-22 Biweekly 1,705.38 1,889.31 2,073.23
Monthly 3,695.00 4,093.50 4,492.00
Annual 44,340.00 49,122.00 53,904.00
M-23 Biweekly 1,749.23 1,937.54 2,125.85
Monthly 3,790.00 4,198.00 4,606.00
Annual 45,480.00 50,376.00 55,272.00
M-24 Biweekly 1,792.15 1,985.31 2,178.46 Administrative Secretary
Monthly 3,883.00 4,301.50 4,720.00
Annual 46,596.00 51,618.00 56,640.00
M-25 Biweekly 1,836.46 2,035.15 2,233.85
Monthly 3,979.00 4,409.50 4,840.00
Annual 47,748.00 52,914.00 58,080.00
M-26 Biweekly 1,883.08 2,086.38 2,289.69
Monthly 4,080.00 4,520.50 4,961.00
Annual 48,960.00 54,246.00 59,532.00
M-27 Biweekly 1,929.23 2,138.31 2,347.38
Monthly 4,180.00 4,633.00 5,086.00
Annual 50,160.00 55,596.00 61,032.00
M-28 Biweekly 1,977.69 2,191.38 2,405.08
Monthly 4,285.00 4,748.00 5,211.00
Annual 51,420.00 56,976.00 62,532.00
M-29 Biweekly 2,027.08 2,246.31 2,465.54 Executive Secretary
Monthly 4,392.00 4,867.00 5,342.00
Annual 52,704.00 58,404.00 64,104.00
M-30 Biweekly 2,077.85 2,302.38 2,526.92 Executive Asst./Deputy City Clerk
Monthly 4,502.00 4,988.50 5,475.00
Annual 54,024.00 59,862.00 65,700.00
M-31 Biweekly 2,130.46 2,360.54 2,590.62
Monthly 4,616.00 5,114.50 5,613.00
Annual 55,392.00 61,374.00 67,356.00
Item 9.g. - Page 11
Exhibit B
Range LOW MID HIGH Position
CITY OF ARROYO GRANDE
Management Salary Ranges
Effective 12/15/2017
M-32 Biweekly 2,184.00 2,419.15 2,654.31
Monthly 4,732.00 5,241.50 5,751.00
Annual 56,784.00 62,898.00 69,012.00
M-33 Biweekly 2,238.00 2,479.85 2,721.69 Assistant Planner
Monthly 4,849.00 5,373.00 5,897.00
Annual 58,188.00 64,476.00 70,764.00
M-34 Biweekly 2,293.85 2,541.92 2,790.00
Monthly 4,970.00 5,507.50 6,045.00
Annual 59,640.00 66,090.00 72,540.00
M-35 Biweekly 2,351.54 2,604.69 2,857.85
Monthly 5,095.00 5,643.50 6,192.00
Annual 61,140.00 67,722.00 74,304.00
M-36 Biweekly 2,410.62 2,670.23 2,929.85
Monthly 5,223.00 5,785.50 6,348.00
Annual 62,676.00 69,426.00 76,176.00
M-37 Biweekly 2,470.15 2,737.15 3,004.15 Associate Planner
Monthly 5,352.00 5,930.50 6,509.00
Annual 64,224.00 71,166.00 78,108.00
M-38 Biweekly 2,532.00 2,805.46 3,078.92
Monthly 5,486.00 6,078.50 6,671.00
Annual 65,832.00 72,942.00 80,052.00
M-39 Biweekly 2,594.77 2,874.69 3,154.62
Monthly 5,622.00 6,228.50 6,835.00
Annual 67,464.00 74,742.00 82,020.00
M-40 Biweekly 2,660.77 2,947.62 3,234.46
Monthly 5,765.00 6,386.50 7,008.00
Annual 69,180.00 76,638.00 84,096.00
M-41 Biweekly 2,726.31 3,021.00 3,315.69
Monthly 5,907.00 6,545.50 7,184.00
Annual 70,884.00 78,546.00 86,208.00
M-42 Biweekly 2,794.62 3,096.46 3,398.31
Monthly 6,055.00 6,709.00 7,363.00
Annual 72,660.00 80,508.00 88,356.00
Item 9.g. - Page 12
Exhibit B
Range LOW MID HIGH Position
CITY OF ARROYO GRANDE
Management Salary Ranges
Effective 12/15/2017
M-43 Biweekly 2,864.77 3,174.00 3,483.23
Monthly 6,207.00 6,877.00 7,547.00
Annual 74,484.00 82,524.00 90,564.00
M-44 Biweekly 2,936.31 3,253.38 3,570.46 Accounting Manager
Monthly 6,362.00 7,049.00 7,736.00 Planning Manager
Annual 76,344.00 84,588.00 92,832.00
M-45 Biweekly 3,008.77 3,334.62 3,660.46
Monthly 6,519.00 7,225.00 7,931.00
Annual 78,228.00 86,700.00 95,172.00
M-46 Biweekly 3,084.92 3,417.69 3,750.46
Monthly 6,684.00 7,405.00 8,126.00
Annual 80,208.00 88,860.00 97,512.00
M-47 Biweekly 3,162.92 3,504.00 3,845.08 Public Works Manager
Monthly 6,853.00 7,592.00 8,331.00 Utilities Manager
Annual 82,236.00 91,104.00 99,972.00
M-48 Biweekly 3,240.92 3,590.54 3,940.15 Information Technology Manager
Monthly 7,022.00 7,779.50 8,537.00
Annual 84,264.00 93,354.00 102,444.00
M-49 Biweekly 3,322.15 3,680.54 4,038.92 Capital Improvement Projects Manager
Monthly 7,198.00 7,974.50 8,751.00
Annual 86,376.00 95,694.00 105,012.00
M-50 Biweekly 3,405.23 3,772.85 4,140.46 Director of Legislative and Information Services
Monthly 7,378.00 8,174.50 8,971.00 Director of Recreation Services
Annual 88,536.00 98,094.00 107,652.00 Human Resources Manager
M-51 Biweekly 3,490.62 3,867.46 4,244.31 Building Official
Monthly 7,563.00 8,379.50 9,196.00
Annual 90,756.00 100,554.00 110,352.00
M-52 Biweekly 3,577.38 3,963.92 4,350.46
Monthly 7,751.00 8,588.50 9,426.00
Annual 93,012.00 103,062.00 113,112.00
M-53 Biweekly 3,667.38 4,062.92 4,458.46
Monthly 7,946.00 8,803.00 9,660.00
Annual 95,352.00 105,636.00 115,920.00
Item 9.g. - Page 13
Exhibit B
Range LOW MID HIGH Position
CITY OF ARROYO GRANDE
Management Salary Ranges
Effective 12/15/2017
M-54 Biweekly 3,758.77 4,164.46 4,570.15
Monthly 8,144.00 9,023.00 9,902.00
Annual 97,728.00 108,276.00 118,824.00
M-55 Biweekly 3,853.38 4,269.00 4,684.62
Monthly 8,349.00 9,249.50 10,150.00
Annual 100,188.00 110,994.00 121,800.00
M-56 Biweekly 3,949.85 4,376.08 4,802.31
Monthly 8,558.00 9,481.50 10,405.00
Annual 102,696.00 113,778.00 124,860.00
M-56-A Biweekly 3,969.69 4,398.00 4,826.31 Police Commander
Monthly 8,601.00 9,529.00 10,457.00
Annual 103,212.00 114,348.00 125,484.00
M-57 Biweekly 4,047.23 4,484.31 4,921.38
Monthly 8,769.00 9,716.00 10,663.00
Annual 105,228.00 116,592.00 127,956.00
M-58 Biweekly 4,149.23 4,596.92 5,044.62
Monthly 8,990.00 9,960.00 10,930.00
Annual 107,880.00 119,520.00 131,160.00
M-59 Biweekly 4,252.15 4,711.85 5,171.54 City Engineer
Monthly 9,213.00 10,209.00 11,205.00
Annual 110,556.00 122,508.00 134,460.00
M-60 Biweekly 4,359.69 4,830.46 5,301.23
Monthly 9,446.00 10,466.00 11,486.00
Annual 113,352.00 125,592.00 137,832.00
M-61 Biweekly 4,468.62 4,950.69 5,432.77
Monthly 9,682.00 10,726.50 11,771.00
Annual 116,184.00 128,718.00 141,252.00
M-62 Biweekly 4,578.92 5,073.92 5,568.92
Monthly 9,921.00 10,993.50 12,066.00
Annual 119,052.00 131,922.00 144,792.00
M-63 Biweekly 4,693.85 5,200.62 5,707.38 Director of Administrative Services
Monthly 10,170.00 11,268.00 12,366.00 Director of Community Development
Annual 122,040.00 135,216.00 148,392.00 Director of Public Works
Item 9.g. - Page 14
Exhibit B
Range LOW MID HIGH Position
CITY OF ARROYO GRANDE
Management Salary Ranges
Effective 12/15/2017
M-64 Biweekly 4,810.62 5,330.77 5,850.92
Monthly 10,423.00 11,550.00 12,677.00
Annual 125,076.00 138,600.00 152,124.00
M-65 Biweekly 4,932.46 5,464.38 5,996.31
Monthly 10,687.00 11,839.50 12,992.00
Annual 128,244.00 142,074.00 155,904.00
M-66 Biweekly 5,054.31 5,600.08 6,145.85
Monthly 10,951.00 12,133.50 13,316.00
Annual 131,412.00 145,602.00 159,792.00
M-66-A Biweekly 5,079.23 5,628.00 6,176.77 Police Chief
Monthly 11,005.00 12,194.00 13,383.00
Annual 132,060.00 146,328.00 160,596.00
M-67 Biweekly 5,180.77 5,740.85 6,300.92
Monthly 11,225.00 12,438.50 13,652.00
Annual 134,700.00 149,262.00 163,824.00
M-68 Biweekly 5,311.38 5,884.85 6,458.31
Monthly 11,508.00 12,750.50 13,993.00
Annual 138,096.00 153,006.00 167,916.00
M-69 Biweekly 7,022.31 City Manager
Monthly 15,215.00
Annual 182,580.00
Item 9.g. - Page 15
CITY OF ARROYO GRANDE
PUBLIC WORKS SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To oversee, plan, prioritize, assign, supervise, coordinate, review and participate in the work of staff
responsible for performing a wide variety of parks, landscaping, urban forest, facility, street, sidewalk and
storm system maintenance activities within the Streets, Landscaping, and Building Maintenance Divisions
of the Public Works Department; to perform the more complex tasks of the work unit; and to perform a
variety of duties relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Public Works within a framework of legal requirements,
policies and established organizational values and processes with independence of action to meet
changing operational conditions.
Exercises direct supervision over all levels of staff assigned to the Streets, Landscaping and Building
Maintenance Divisions.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -Essential and other important responsibilities
and duties may include, but are not limited to, the following:
Essential Functions:
1.Prepare and administer assigned program budget; submit budget recommendations; monitor
expenditures.
2.Prepare analytical and statistical reports on operations and activities.
3.Direct, coordinate and review the work plan for maintenance and repair of assigned park, urban
forest, buildings and facilities; assign work activities and projects; monitor work flow; inspect job
sites daily for work progress.
4.Create and implement goals and objectives; implement approved policies and procedures.
5.Prepare and present staff reports for City Council, Parks and Recreation Commission and other
Boards and Advisory Committees as necessary.
6.Plan, prioritize, assign, supervise, review and participate in the work of s taff responsible for
performing a wide variety of maintenance activities within the Streets, Building Maintenance and
Landscaping Divisions.
7.Establish schedules and methods for providing maintenance services; identify resource needs;
review needs with appropriate staff; allocate resources accordingly.
8.Identify opportunities for improving service delivery methods and procedures; identify resource
needs; review with appropriate management staff; implement improvements.
9.Develop policies and procedures; monitor work activities to ensure compliance with established
policies and procedures; make changes and improvements to existing standards and procedures.
ATTACHMENT 1
Item 9.g. - Page 16
CITY OF ARROYO GRANDE
Public Works Supervisor (Continued)
Page 2
Essential Functions: (Continued)
10. Supervise and evaluate the performance of assigned personnel; provide or coordinate employee
training and conduct annual performance review of personnel assigned to the Streets, Landscaping
and Building Maintenance Divisions.
11. Provide or coordinate staff training; work with employees to correct performance deficiencies;
prepare and recommend disciplinary actions for work performance deficiencies of assigned
employees.
12. Perform the more technical and complex tasks of the work unit including coordinating departme nt
work activities with other departments and outside agencies.
13. Prepare daily reports detailing daily production and work activities performed; track materials used
in activities and equipment needed to perform duties ; prepare monthly, annual reports for all
phases of streets, landscaping and building maintenance operations.
14. Identify potential safety problems and promote and implement safety procedures and training;
conduct routine safety inspections of work areas and procedures.
15. Authorize purchases for operational materials; ensure equipment is purchased in compliance within
established guidelines.
16. Respond to customer complaints and requests for maintenance services related services; discuss
service requests with the public in the field and resolve problems.
17. Inspect the work of contractors involved in the installation of capital improvement pr ojects; review
plans and resolve problems.
18. Direct, coordinate and review the work plan for maintenance and repair of streets, gutters,
sidewalks, storm drains, bridges, signs, striping and other assigned city infrastructure.
19. Conduct routine inspections of work sites for vandalism and graffiti; take corrective action to ensure
timely abatement activities occur.
20. Oversee, coordinate and participate in a variety of maintenance activities including landscaping,
general grounds clean up, building maintenance, garbage and waste collection, pruning and tree
care, the installation and repair of irrigation systems; and concrete work and basic carpentry work
as required.
21. Estimate time, materials and equipment required for jobs assigned; requisition materials as
required.
22. Coordinate facility set-up for special events, training classes and programs.
23. Respond to emergency situations during off -hours, as required.
24. Work closely with regulatory agencies to ensure compliance with Federal and State laws and
regulations pertaining to water, sanitary sewer, stormwater, air quality and other related
environmental compliance matters.
25. Serve as the City’s liaison to community groups and organizations such as the Arroyo Grande Tree
Guild, Arroyo Grande in Bloom, and the Elm Street Dog Park Association.
Item 9.g. - Page 17
CITY OF ARROYO GRANDE
Public Works Supervisor (Continued)
Page 3
Essential Functions: (Continued)
26. Attend meetings and training as required.
27. Respond and perform assigned duties in the event of a City declared emergency.
28. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Traffic signal operation and maintenance.
All forms of road and concrete construction.
Storm drain systems/NPDES.
Environmental laws and procedures.
Creek maintenance.
Methods, tools, material and techniques used in maintenance and construction.
Methods and techniques of evaluating and assessing maintenance programs .
Supervision, training and performance evaluations.
Principles of budget preparation and administration.
Use of office equipment.
Occupational hazards and standard safety practices pertinent to Federal, State and local regulations.
Operational characteristics, services and activities of a parks, facility and building maintenance program.
Principles and procedures of purchasing.
Operational characteristics of maintenance equipment and tools.
Methods and techniques of insecticide and herbicide applications.
Pertinent Federal, State and local laws, codes and regulations.
Common urban forestry practices.
Building maintenance procedures.
Ability to:
Oversee an effective streets maintenance program in assigned area.
Develop and implement annual street, concrete, tree trimming and striping maintenance programs .
Coordinate landscaping and park maintenance programs.
Coordinate plant and irrigation design and installation.
Coordinate building maintenance activities.
Supervise, organize and review the work of lower level staff.
Select, supervise, train and evaluate staff.
Analyze work situations and determine a course of action.
Manage contracts for service.
Coordinate work order and work management systems.
Prepare work schedules to assign resources in the most cos t effective manner.
Operate a variety of maintenance vehicles and equipment in a safe and effective manner.
Read and interpret construction plans and drawings.
Respond to requests and inquiries from the general public.
Interpret and explain City policies and procedures.
Participate in the preparation and administration of the assigned program budget.
Prepare clear and concise reports.
Operate office equipment.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain effective audio-visual discrimination and perception needed for making observations,
communicating with others, reading, writing and operating assigned equipment.
Item 9.g. - Page 18
CITY OF ARROYO GRANDE
Public Works Supervisor (Continued)
Page 4
Maintain physical condition appropriate to the performance of assigned duties and responsibilities .
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Six years of increasingly responsible maintenance experience.
Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work in
construction management.
License or Certificate:
Possession of a California driver’s license at the time of appointment and must be maintained throughout
employment.
Possession of, or ability to obtain within one year, an appropriate valid Qualified Applicator’s certificate as
required by assigned position.
Possession of, or ability to obtain within one year, an appropriate valid Hazardous Materials Em ergency
Responder Certification.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; may travel from site to site; exposure to computer screens; noise, dust,
grease, smoke, fumes, gases; electrical energy, radiant energy; potentially hazardous chemicals; moving
objects/vehicles; work in or with water; work around heavy construction equipment.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; heavy, moderate or light lifting and carrying; pulling,
pushing, reaching; operating motorized equipment and vehicles.
Item 9.g. - Page 19
Proposed modification will only change the Public Works position title – Supervisor to Manager
ATTACHMENT 2
Item 9.g. - Page 20