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Agenda Packet 2008-10-14 Ý·¬§ ݱ«²½·´ ß¹»²¼¿ Tony Ferrara, Mayor Steven Adams, City Manager Timothy Carmel, City Attorney Chuck Fellows, Mayor Pro Tem Kelly Wetmore, City Clerk Joe Costello , Council Member Jim Guthrie, Council Member Ed Arnold, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, OCTOBER 14, 2008 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1.CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3.FLAG SALUTE: BOY SCOUT TROOP 489 4. INVOCATION: PASTOR RANDY OUIMETTE SAINT JOHN’S LUTHERAN CHURCH/ AGFD CHAPLAIN 5.SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW : 6a.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. AGENDA SUMMARY – OCTOBER 14, 2008 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. A Council Member may state a desire to meet with you. It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: Comments should be limited to 3 minutes or less. Your comments should be directed to the Council as a whole and not directed to individual Council members. Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA : The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. Cash Disbursement Ratification 8.a. (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period September 16, 2008 through September 30, 2008. Consideration of Approval of Minutes 8.b.(WETMORE) Recommended Action: Approve the minutes of the Special City Council Meeting of September 15, 2008, and the Regular City Council/Redevelopment Agency Meeting of September 23, 2008, as submitted. Consideration of Cancellation of the November 11, 2008 City Council Meeting 8.c. (ADAMS) Recommended Action: Cancel the regularly scheduled meeting on November 11, 2008. Consideration of Council Appointment to Architectural Review Committee 8.d. (ADAMS) Recommended Action: Approve the recommendation of Mayor Pro Tem Fellows to appoint Sue Avrit to the Architectural Review Committee. AGENDA SUMMARY – OCTOBER 14, 2008 PAGE 3 8. CONSENT AGENDA (cont’d): Consideration of an Award of Contract to California Coastal Development Inc. 8.e. for Construction of the Village Green Improvement Project, PW 2007-05 (PERRIN) Recommended Action:ward a construction contract to California Coastal 1) A Development Inc. for the Village Green Improvement Project, PW 2007-05, in the amount of $242,425; 2) Authorize the City Manager to approve change orders not the exceed the 10% contingency in the amount of $24,243.00 for unanticipated costs during the construction phase of the project; and 3) Approve transfer of $18,000 from Park Improvement Funds, that were carried over from FY 2007-08 for turf renovations at the Soto Sports Complex to the Village Green Improvement Project. Consideration of Consultant Services Agreement with MNS Engineers Inc. for 8.f. the Design of the City Hall Parking Lot Bioswale/Drainage Filter; Crown Hill (Paulding Middle School) Sidewalks; Elm Street Sidewalks; and Montego Street/Hillcrest Drive Intersection Improvements Capital Improvement Projects (SPAGNOLO) Recommended Action: 1) Approve a consultant services agreement with MNS Engineers Inc. in the amount of $24,990 for the design of the City Hall Parking Lot Bioswale/Drainage Filter; Crown Hill (Paulding Middle School) Sidewalks; Elm Street Sidewalks; and Montego Street/Hillcrest Drive intersection improvements capital improvement projects (PW-2008-07); and 2) Authorize the Mayor to execute the agreement. Consideration of a Resolution Accepting an Offer of Dedication for an 8.g. Easement for Public Road Purposes for Los Berros Road in Conjunction with the St. John’s Lutheran Church Annexation (SPAGNOLO) Recommended Action: Adopt a Resolution accepting an offer of dedication for an easement for public road purposes for Los Berros Road in conjunction with the St. John’s Lutheran Church annexation. Consideration of a Consultant Services Agreement with Cannon Associates 8.h. to Furnish and Install Two Variable Frequency Drives and Associated Equipment for the Soto Sports Complex Irrigation System (SPAGNOLO) Recommended Action: Approve a consultant services agreement with Cannon Associates in the amount of $27,419.54 to furnish and integrate two (2) variable frequency drives and associated equipment for the Soto Sports Complex irrigation system. AGENDA SUMMARY – OCTOBER 14, 2008 PAGE 4 8. CONSENT AGENDA (cont’d): Consideration of Temporary Use Permit No. 08-017 Authorizing No Parking 8.i. on East and West Branch Street, the Closure of Short Street at East Branch Street and the Use of Safety Measures on East and West Branch Street between Traffic Way and Mason Street on Friday, October 31, 2008 for “Halloween in the Village” (STRONG) Recommended Action: Approve Temporary Use Permit No. 08-017 and adopt a Resolution authorizing no parking on East and West Branch Street, the closure of Short Street at East Branch Street and the use of safety measures on East and West Branch Street between Traffic Way and Mason Street for “Halloween in the Village” to be held on October 31, 2008. Consideration of Time Extension 08-006 for Coastal Christian School; 1220 8.j. Farroll Avenue (STRONG) Recommended Action: Adopt a Resolution approving a one-year time extension for Amended Conditional Use Permit 03-004; 1220 Farroll Avenue; Applied for by Coastal Christian School. Consideration of Appropriation of Funds for a Pilot Soil Moisture Gauge 8.k. Program (SPAGNOLO) Recommended Action: Appropriate $10,000 from the Water Neutralization Fund to initiate a pilot soil moisture gauge program. 9. PUBLIC HEARINGS: Consideration of Adoption of a Resolution Denying an Appeal and Upholding the 9.a. Parks and Recreation Commission’s Approval of Tree Removals (PERRIN) nying the appeal and upholding the Recommended Action: Adopt a Resolutionde Parks and Recreation Commission’s approval to allow removal of two eucalyptus trees at 415 E. Branch Street. Consideration of Introduction of a Proposed Ordinance Amending Chapter 12.16 9.b. of the City of Arroyo Grande Municipal Code Relating to the Community Tree Program (PERRIN) Introduce an Ordinance amending portions of Chapter Recommended Action: 12.16 of Title 12 of the Arroyo Grande Municipal Code relating to the Community Tree Program. AGENDA SUMMARY – OCTOBER 14, 2008 PAGE 5 9. PUBLIC HEARINGS: (cont’d) Consideration of an Ordinance to Amend Chapter 16.04 of the Municipal 9.c. Code Revising Definitions for Floor Area and Lot Coverage and Chapter 16.08 Relating to the Design Guidelines and Standards for Historic Districts to Modify Floor Area Ratio (FAR), Lot Coverage, Setbacks, Building Height and Covered Parking Provisions and Clarify Design Features for “Spanish Eclectic” Styles Applicable to Residential Development in the Historic Character Design Overlay District D-2.4 (STRONG) Recommended Action: 1) Introduce an Ordinance to amend the Development Code – Modify definitions for “lot coverage” and “Floor Area, gross” in the Development Code (Chapter 16.04) applicable citywide and the Design Guidelines and Standards for the Historic Character overlay District D-2 (incorporated by reference in Chapter 16.08); and 2) Adopt a resolution to amend text and graphics in the Design Guidelines and Standards for the Historic Character Overlay District D-2.4 relating to mass and scale. 10. CONTINUED BUSINESS: Consideration of Relinquishment Agreement with Caltrans to Assume 10.a. Ownership and Control of the Portion of Route 227 through the Village (SPAGNOLO) Recommended Action: Approve a Relinquishment Agreement with Caltrans to assume ownership and control of the portion of Route 227 passing through the Village. 11. NEW BUSINESS : None. 12. CITY COUNCIL MEMBER ITEMS : The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 13. CITY MANAGER ITEMS : The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. AGENDA SUMMARY – OCTOBER 14, 2008 PAGE 6 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT  All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 214 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability- related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************** This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org. ß¹»²¼¿ ׬»³ èò¿ò п¹» ï ß¹»²¼¿ ׬»³ èò¿ò п¹» î ß¹»²¼¿ ׬»³ èò¿ò п¹» í ß¹»²¼¿ ׬»³ èò¿ò п¹» ì ß¹»²¼¿ ׬»³ èò¿ò п¹» ë ß¹»²¼¿ ׬»³ èò¿ò п¹» ê ß¹»²¼¿ ׬»³ èò¿ò п¹» é ß¹»²¼¿ ׬»³ èò¿ò п¹» è ß¹»²¼¿ ׬»³ èò¿ò п¹» ç ß¹»²¼¿ ׬»³ èò¿ò п¹» ïð ß¹»²¼¿ ׬»³ èò¿ò п¹» ïï ß¹»²¼¿ ׬»³ èò¿ò п¹» ïî ß¹»²¼¿ ׬»³ èò¿ò п¹» ïí ß¹»²¼¿ ׬»³ èò¿ò п¹» ïì ß¹»²¼¿ ׬»³ èò¿ò п¹» ïë THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò¿ò п¹» ïê MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESICITY CLERK SUBJECT: SUPPLEMENTAL MATERIAL OCTOBER 14, 2008 CITY COUNCIL AGENDA, ITEMS 8.b. & 9.a. DATE: OCTOBER 10, 2008 Due to technical problems and inadvertent oversight, the following pages were left out of the Agenda packet during the production process. Please include the following pages in your Agenda packet: Item 8.b., Pages 11-13 Last 3 pages of September 23, 2008 City Council Minutes Item 9.a., Pages 7-8 Resolution Denying an Appeal and Upholding the Parks and Recreation Commission's Approval of Tree Removals Sorry for the inconvenience. Please call with any questions. c: City Manager City Attorney Director of Parks, Recreation and Facilities ß¹»²¼¿ ׬»³ èò¾ò п¹» ï ß¹»²¼¿ ׬»³ èò¾ò п¹» î ß¹»²¼¿ ׬»³ èò¾ò п¹» í ß¹»²¼¿ ׬»³ èò¾ò п¹» ì ß¹»²¼¿ ׬»³ èò¾ò п¹» ë ß¹»²¼¿ ׬»³ èò¾ò п¹» ê ß¹»²¼¿ ׬»³ èò¾ò п¹» é ß¹»²¼¿ ׬»³ èò¾ò п¹» è ß¹»²¼¿ ׬»³ èò¾ò п¹» ç ß¹»²¼¿ ׬»³ èò¾ò п¹» ïð Minutes: City CounciURedevelopment Agency Meeting Tuesday, September 23, 2008 Page 5 Mayor Ferrara supported moving forward, and noted that staff efficiencies and other potential cost saving strategies are critical study issues. He noted that consolidation strategies should include equipment, facilities, and personnel. He supported a comprehensive study and clarified that it would be done in-house. Action: Council Member Costello moved to direct staff to advise the Fire Oversight Committee to further study and develop recommendations regarding the formation of a Fire Service Joint Powers Authority (JPA) or to possibly contract fire services to the other agencies. Mayor Pro Tem Fellows seconded the motion and the motion passed on the following roll-call vote: AYES: Costello, Fellows, Ferrara NOES: None ABSENT: Guthrie, Arnold 12. CITY COUNCIL REPORTS a. MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOGiSLORTA). SLOCOG -Reviewed the new SLORTA facility and discussed proposed budget impacts of the State budget on transportation funding, specifically Prop 42 funds. Noted that the State budget was passed following the SLOCOG meeting and transportation funding remains intact. SLORTA -Discussed the operation and maintenance contract; will be looking at potentially bringing operations in-house; will continue to work with cities on coordination. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Discussed mostly routine items; reported the plant continues to operate smoothly; noted that there are major maintenance projects upcoming as the systems are aging and the District is budgeting funds to ensure continued operations. There was consensus of the Council to request John Wallace to make a presentation to the Council of the Plant's operations. (3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee. Mayor Ferrara reported that he, Council Member Arnold, City Manager Adams, and Director of Public Works Spagnolo met with SLOCOG and Caltrans staff to present the Council approved Alternative Plan. He noted that while there may be some challenges, Caltrans seemed receptive and they provided a punch list of information items and more detail. (4) Other. None. b. MAYOR PRO TEM CHUCK FELLOWS: (1) South County Youth Coalition. The Coalition did not meet three weeks ago; however, they meet Thursday and he will attend. (2) County Water Resources Advisory Committee (WRAC). Attended the meeting and noted that the report on the Quagga mussel issue was not detailed; however, he obtained the following information from the Supervising Ranger at Lake Lopez: Since June 1, 2008, 6,647 boats have visited; 2,027 had intact tags; of the remaining 4,620, 69 boats were rejected (no entry to lake); mostly local visitors during weekdays; on weekends 3-5 boats a day are rejected; they are careful to ask where the boats are coming from; of the 69 rejected boats, 33 had water in the bilge, 19 Minutes: City Council/Redevelopment Agency Meeting Tuesday, September 23, 2008 Page 6 had water in their live wells or bait box; 13 had water ballasts, 3 had debris (slime, algae, dirt), and 2 refused inspection. No visible mussels have been found. (3) Other. None. c. COUNCIL MEMBER JOE COSTELLO: (1) Zone 3 Water Advisory Board. No report. Was not sure if Council Member Guthrie attended the last meeting as the Alternate. (2) Air Pollution Control District (APCD). The Board has not met since the fast report; however, the Board meets next week. Mayor Ferrara noted that a copy of the letter regarding the Huasna Valley oil project would be sent to the APCD. (3) Fire Oversight Committee. The next meeting is in two weeks. (4) Other. None. d. COUNCIL MEMBER JIM GUTHRIE: (ABSENT) (1) South County Area Transit (SCAT). (2) California Joint Powers Insurance Authority (CJPIA). (3) Other. e. COUNCIL MEMBER ED ARNOLD: (ABSENT) (1) Integrated Waste Management Authority Board (IWMA). (2) Economic Vitality Corporation (EVC). (3) Other. 13. CITY COUNCIL MEMBER ITEMS: a) Request for City Council to Appeal the September 11, 2008 Decision of the Parks and Recreation Commission to Uphold the Appeal by Milt Hayes of the Staff Denial of a Permit Request to Remove Two Blue Gum Eucalyptus Trees Located at 415 E. Branch Street. Mayor Pro Tem Fellows requested the Council appeal the decision of the Parks and Recreation Commission to uphold the appeal by Milt Hayes of staff's denial of a tree removal permit at 415 E. Branch Street. He noted that the trees in question do not appear to be in a hazardous condition and he would like more information on the matter. Following brief discussion, the Council concurred with the request to appeal. City Manager Adams stated that a staff report would be prepared and the item would be scheduled for the October 14'" City Council meeting. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: Mayor Ferrara referred to the parking issues at Arroyo Grande High School regarding encroachment on private property and stated the issue needed to be reviewed with the High School. City Manager Adams reported that a meeting with the Principal and Police Chief had been scheduled for next week to discuss the matter. Mayor Ferrara suggested the High School check with St. Patrick's Church for overflow parking. Council Member Costello reminded everyone of the Harvest Festival this weekend. Minutes: City Council/Redevelopment Agency Meeting Page 7 Tuesday, September 23, 2008 16. STAFF COMMUNICATIONS: None. 17. COMMUNITY COMMENTS AND SUGGESTIONS: None. 18. ADJOURNMENT Mayor/Chair Ferrara adjourned the meeting at 8:31 p.m. Tony Ferrara, Mayor/Chair ATTEST: Kelly Wetmore, City Clerk/Agency Secretary (Approved at CC Mtg ) ß¹»²¼¿ ׬»³ èò½ò п¹» ï ß¹»²¼¿ ׬»³ èò½ò п¹» î ß¹»²¼¿ ׬»³ èò¼ò п¹» ï ß¹»²¼¿ ׬»³ èò¼ò п¹» î ß¹»²¼¿ ׬»³ èò¼ò п¹» í ß¹»²¼¿ ׬»³ èò¼ò п¹» ì ß¹»²¼¿ ׬»³ èò»ò п¹» ï ß¹»²¼¿ ׬»³ èò»ò п¹» î ß¹»²¼¿ ׬»³ èò»ò п¹» í ß¹»²¼¿ ׬»³ èò»ò п¹» ì ß¹»²¼¿ ׬»³ èò»ò п¹» ë THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò»ò п¹» ê ß¹»²¼¿ ׬»³ èòºò п¹» ï ß¹»²¼¿ ׬»³ èòºò п¹» î ß¹»²¼¿ ׬»³ èòºò п¹» í ß¹»²¼¿ ׬»³ èòºò п¹» ì ß¹»²¼¿ ׬»³ èòºò п¹» ë ß¹»²¼¿ ׬»³ èòºò п¹» ê ß¹»²¼¿ ׬»³ èòºò п¹» é ß¹»²¼¿ ׬»³ èòºò п¹» è ß¹»²¼¿ ׬»³ èòºò п¹» ç ß¹»²¼¿ ׬»³ èòºò п¹» ïð ß¹»²¼¿ ׬»³ èòºò п¹» ïï ß¹»²¼¿ ׬»³ èòºò п¹» ïî Engineering services for City of Arroyo Grande Bioswale and Sidewalks Project Page 2 of 13 Kelly Wetmore, City Clerk October 1, 2008 SCOPE OF WORKI UNDERSTANDING OF THE WORK TO BE PERFORMED Per the RFP, each project location will include a scope item for Base Plan Preparation, Preliminary Design, Final Design, provision for meetings and will provide the required deliverables. These items are detailed below. Task 1-City Hall Parking Lot Bioswale /Drainage Filter We understand some concept sketches have previously been prepared by a landscape architect. We anticipate considering this information as well as previous recommendations for a plant palette to use in the bioswale. We can provide additional planting recommendations based on past projects. A competent bioswale will consider receiving sheet flow runoff as well as point source runoff, maintaining an appropriate This project consists of drainage improvements to include a new bioswale to provide some remediation of hydrocarbons and other pollutants that would otherwise flow into Arroyo Grande Creek. We understand that in addition to parking lot runoff, the project may consider runoff from the City Hall Main Driveway access as well as possibly from portions of East Branch Street. ß¹»²¼¿ ׬»³ èòºò п¹» ïì Engineering services for City of Arroyo Grende Bioswale and Sidewalks Protect Page 4 of 73 Kelly Wetmore, City Clerk October 1, 2008 First Segment The first segment of this project consists of sidewalk improvements along the frontage of four existing residential lots. Crown Hill Road is somewhat narrower at this location, so street width and maintenance of bike lanes will be a consideration. Street parking is already an issue. Because the driveways and front yards slope significantly toward the structures, retaining walls and conformances on private property are anticipated. MNS will sample soils and perform a maximum Density Test and Seive Analysis for use in calculating the footing requirements. At this point a traditional reinforced concrete block (or slump stone) retaining wall is assumed. ADA compliance is the goal, however if there are locations that cannot fully meet ADA requirements, such as at the driveways, efforts to comply must be documented and the best design practices employed. The RFP does not mention assisting the City with obtaining Rights-of-Entry or Construction Easement, so we do not propose those services at this time, however we are fully capable to assist the City in preparing these documents and contacting property owners if desired. We will provide notices to the residences prior to survey, and provide a point of contact for them to ask questions or give input. We will assign someone to this task that has public agency experience and will handle the public in a sensitive way, referring appropriate questions back to the City. Conformance issues will be addressed, including private driveways, utility meters, irrigation systems, plants & planters and sod. We can address these as a contractor responsibility or private responsibility as directed by the City. Task 2 -Crown Hill (Paulding Middle School) Sidewalks Second Segment The second segment includes pedestrian improvements between the existing easterly school driveway and sidewalk and Corbett Canyon Road (Highway 227). We understand that although traditional sidewalk is being considered, a pedestrian path on the existing AC, separated by a berm, is also under consideration. We believe either is feasible. This project may also consider crosswalk geometry in the intersection, considering existing stop signs and traffic patterns. The intent is to complete the east-west pedestrian movement along Crown Hill /Huasna Roads to the school. Again, ADA compliance is the goal, however if there are locations that cannot fully meet ADA requirements, such as at the driveways, efforts to comply must be documented and the best design practices employed. Task 2.1 Base Plan Preparation: A. We propose to perform a ground survey to obtain details and topographic information necessary to design curb, gutter, sidewalk, or pedestrian paths, crosswalks and appurtenances. We intend to mark USA prior to survey in order to pick up utilities within the project limits. We do anticipate a need to identify property and right-of-way boundaries at this project site, as work will occur along the boundary, and in the case of conforms, across the boundary. B. Additionally we will research utility atlases to assure we have as much info as possible. We do not anticipate a need to pothole utilities at this time. C. We will prepare a Base map that, if appropriate, will include the City aerial maps to be provided by the City of Arroyo Grande. Task 2.2 Preliminary Design: Engineering services for City of Arroyo Grande Bioswale and Sidewalks Project Page 5 of 13 Kelly Wetmore, City Clerk October 1, 2008 ß¹»²¼¿ ׬»³ èòºò п¹» ïé Engineering services for City of Arroyo Grande Bioswale and Sidewalks Project Page 7 of 13 Kelly Wetmore, City Clerk October 1, 2008 Task 3 -Elm Street Sidewalks The Elm Street sidewalk includes pedestrian improvements beginning on the NE corner of the intersection with Ashe Street, and extending southerly to the limits shown above. An ADA compliant curb ramp will be designed on the NE and SE corners of the intersection and the sidewalk extended southerly to match existing sidewalk. This project will maintain crosswalks in the intersection, consider existing stop signs. The intent is to complete the north-south pedestrian movement along Elm Street. Because the existing driveway and front yard slopes significantly upward toward the structures, retaining walls and conformances on private property are anticipated. Conformance issues will be addressed, including private driveways, utility meters, irrigation systems, plants & planters and sod. We can address these as a contractor responsibility or private responsibility as directed by the City. ADA compliance is the goal, however if there are locations that cannot fully meet ADA requirements, such as at the driveways, efforts to comply must be documented and the best design practices employed. The RFP does not mention assisting the City with obtaining Rights-of-Entry or Construction Easement, so we do not propose those services at this time, however we are fully capable to assist the City in preparing these documents and contacting property owners if desired. We will provide notices to the residences prior to survey, and provide a point of contact for them to ask questions or give input. We will assign someone to this task that has public agency experience and will handle the public in a sensitive way, referring appropriate questions back to the City. ß¹»²¼¿ ׬»³ èòºò п¹» ïç Engineering services for City of Arroyo Grande Bioswale and Sidewalks Project Page 9 of 73 Kelly Wetmore, City Clerk October 1, 2006 Task 4- Montego Street /Hilicrest Drive Intersection Improvements This project will provide crosswalks in the intersection, consider existing stop signs. The: intent is to complete the north-south pedestrian movement along Hillcrest Drive to Newport Ave. and Montego Street. Conformances on private property are anticipated. Conformance issues will be addressed, including private driveways, utility meters, irrigation systems, plants & planters and sod. We can address these as a contractor responsibility or private responsibility as directed by the City. ADA compliance is the goal, however if there are locations that cannot fully meet ADA requirements, such as at the driveways, efforts to comply must be documented and the best design practices employed. The RFP does not mention assisting the City with obtaining Rights-of-Entry or Construction Easement, so we do not propose those services at this time, however we The Montego Street /Hillcrest Drive Intersection Improvements includes pedestrian improvements beginning on Hilicrest Drive and generally following the path of travel shown above. Alternative crossing points on Hillcrest Dr. will be considered. ß¹»²¼¿ ׬»³ èòºò п¹» îï ß¹»²¼¿ ׬»³ èòºò п¹» îî ß¹»²¼¿ ׬»³ èòºò п¹» îí ß¹»²¼¿ ׬»³ èòºò п¹» îì ß¹»²¼¿ ׬»³ èòºò п¹» îë ß¹»²¼¿ ׬»³ èòºò п¹» îê ß¹»²¼¿ ׬»³ èòºò п¹» îé ß¹»²¼¿ ׬»³ èòºò п¹» îè ß¹»²¼¿ ׬»³ èòºò п¹» îç ß¹»²¼¿ ׬»³ èòºò п¹» íð ß¹»²¼¿ ׬»³ èò¹ò п¹» ï ß¹»²¼¿ ׬»³ èò¹ò п¹» î ß¹»²¼¿ ׬»³ èò¹ò п¹» í ß¹»²¼¿ ׬»³ èò¹ò п¹» ì ß¹»²¼¿ ׬»³ èò¹ò п¹» ë ß¹»²¼¿ ׬»³ èò¹ò п¹» ê ß¹»²¼¿ ׬»³ èò¹ò п¹» é ß¹»²¼¿ ׬»³ èò¹ò п¹» è ß¹»²¼¿ ׬»³ èò¸ò п¹» ï ß¹»²¼¿ ׬»³ èò¸ò п¹» î ß¹»²¼¿ ׬»³ èò¸ò п¹» í ß¹»²¼¿ ׬»³ èò¸ò п¹» ì ß¹»²¼¿ ׬»³ èò¸ò п¹» ë ß¹»²¼¿ ׬»³ èò¸ò п¹» ê ß¹»²¼¿ ׬»³ èò¸ò п¹» é ß¹»²¼¿ ׬»³ èò¸ò п¹» è ß¹»²¼¿ ׬»³ èò¸ò п¹» ç ß¹»²¼¿ ׬»³ èò¸ò п¹» ïð ß¹»²¼¿ ׬»³ èò¸ò п¹» ïï ß¹»²¼¿ ׬»³ èò¸ò п¹» ïî ß¹»²¼¿ ׬»³ èò¸ò п¹» ïí ß¹»²¼¿ ׬»³ èò¸ò п¹» ïì ß¹»²¼¿ ׬»³ èò¸ò п¹» ïë ß¹»²¼¿ ׬»³ èò¸ò п¹» ïê ß¹»²¼¿ ׬»³ èò¸ò п¹» ïé ß¹»²¼¿ ׬»³ èò¸ò п¹» ïè ß¹»²¼¿ ׬»³ èò¸ò п¹» ïç THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò¸ò п¹» îð ß¹»²¼¿ ׬»³ èò·ò п¹» ï ß¹»²¼¿ ׬»³ èò·ò п¹» î ß¹»²¼¿ ׬»³ èò·ò п¹» í ß¹»²¼¿ ׬»³ èò·ò п¹» ì ß¹»²¼¿ ׬»³ èò·ò п¹» ë ß¹»²¼¿ ׬»³ èò·ò п¹» ê ß¹»²¼¿ ׬»³ èò¶ò п¹» ï ß¹»²¼¿ ׬»³ èò¶ò п¹» î ß¹»²¼¿ ׬»³ èò¶ò п¹» í ß¹»²¼¿ ׬»³ èò¶ò п¹» ì ß¹»²¼¿ ׬»³ èò¶ò п¹» ë ß¹»²¼¿ ׬»³ èò¶ò п¹» ê ß¹»²¼¿ ׬»³ èòµò п¹» ï ß¹»²¼¿ ׬»³ èòµò п¹» î ß¹»²¼¿ ׬»³ èòµò п¹» í ß¹»²¼¿ ׬»³ èòµò п¹» ì ß¹»²¼¿ ׬»³ èòµò п¹» ë ß¹»²¼¿ ׬»³ èòµò п¹» ê ß¹»²¼¿ ׬»³ èòµò п¹» é ß¹»²¼¿ ׬»³ èòµò п¹» è ß¹»²¼¿ ׬»³ èòµò п¹» ç ß¹»²¼¿ ׬»³ èòµò п¹» ïð ß¹»²¼¿ ׬»³ èòµò п¹» ïï ß¹»²¼¿ ׬»³ èòµò п¹» ïî ß¹»²¼¿ ׬»³ èòµò п¹» ïí THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èòµò п¹» ïì ß¹»²¼¿ ׬»³ çò¿ò п¹» ï ß¹»²¼¿ ׬»³ çò¿ò п¹» î ß¹»²¼¿ ׬»³ çò¿ò п¹» í ß¹»²¼¿ ׬»³ çò¿ò п¹» ì ß¹»²¼¿ ׬»³ çò¿ò п¹» ë ß¹»²¼¿ ׬»³ çò¿ò п¹» ê ß¹»²¼¿ ׬»³ çò¿ò ß¹»²¼¿ ׬»³ çò¿ò п¹» é п¹» é ß¹»²¼¿ ׬»³ çò¿ò ß¹»²¼¿ ׬»³ çò¿ò п¹» è п¹» è MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK SUBJECT: SUPPLEMENTAL MATERIAL OCTOBER 14, 2008 CITY COUNCIL AGENDA, ITEM 9.a. DATE: OCTOBER 13, 2008 Attached is correspondence received today from Scott Dowlan, Landscape Architectect, relating to Item 9.a. (Appeal). c: City Manager City Attorney Director of Parks, Recreation and Facilities RECEIVED (:I~i Y OF ARROYO GRANDE 08 OCT i 3 ~~ 9~ 53 Scott Dowlan 860 Sylvan Ridge Rd. Arroyo Grande, CA 93420 October 12, 2008 Arroyo Grande City Council Attn: Councilman Chuck Fellows 12E: Preservation of Eucalyptus Dear City Council Members A successful urban forest depends on diversity of tree species and sizes, including street trees, park trees and skyline trees. The eucalyptus trees in question for removal are skyline trees and should be valued for this feature. These skyline trees enrich the urban forest by softening distant views, creating visual interest and providing habitat. These aze the right trees in the right place. Trees of this type and stature are not appropriate everywhere. They often require lazge open space azeas away from the public which can be difficult to find in an urban environment. Also these trees can take years to grow to take on the role of a skyline tree. That is why it is important that we retain skyline trees when they occur in appropriate locations, such as these trees. These eucalyptus aze in a natural creek comdor away from public activities and circulation. Please reconsider the appropriateness of these trees, their role as part of the urban forest and the necessity for removal. Thank you, Scott Dowlan Landscape Architect ß¹»²¼¿ ׬»³ çò¾ò п¹» ï ß¹»²¼¿ ׬»³ çò¾ò п¹» î ß¹»²¼¿ ׬»³ çò¾ò п¹» í ß¹»²¼¿ ׬»³ çò¾ò п¹» ì ß¹»²¼¿ ׬»³ çò¾ò п¹» ë ß¹»²¼¿ ׬»³ çò¾ò п¹» ê ß¹»²¼¿ ׬»³ çò½ò п¹» ï ß¹»²¼¿ ׬»³ çò½ò п¹» î ß¹»²¼¿ ׬»³ çò½ò п¹» í ß¹»²¼¿ ׬»³ çò½ò п¹» ì ß¹»²¼¿ ׬»³ çò½ò п¹» ë ß¹»²¼¿ ׬»³ çò½ò п¹» ê ß¹»²¼¿ ׬»³ çò½ò п¹» é ß¹»²¼¿ ׬»³ çò½ò п¹» è ß¹»²¼¿ ׬»³ çò½ò п¹» ç ß¹»²¼¿ ׬»³ çò½ò п¹» ïð ß¹»²¼¿ ׬»³ çò½ò п¹» ïï ß¹»²¼¿ ׬»³ çò½ò п¹» ïî ß¹»²¼¿ ׬»³ çò½ò п¹» ïí ß¹»²¼¿ ׬»³ çò½ò п¹» ïì ß¹»²¼¿ ׬»³ çò½ò п¹» ïë ß¹»²¼¿ ׬»³ çò½ò п¹» ïê ß¹»²¼¿ ׬»³ çò½ò п¹» ïé ß¹»²¼¿ ׬»³ çò½ò п¹» ïè ß¹»²¼¿ ׬»³ çò½ò п¹» ïç ß¹»²¼¿ ׬»³ çò½ò п¹» îð ß¹»²¼¿ ׬»³ çò½ò п¹» îï ß¹»²¼¿ ׬»³ çò½ò п¹» îî ß¹»²¼¿ ׬»³ çò½ò п¹» îí ß¹»²¼¿ ׬»³ çò½ò п¹» îì ß¹»²¼¿ ׬»³ çò½ò п¹» îë ß¹»²¼¿ ׬»³ çò½ò п¹» îê ß¹»²¼¿ ׬»³ çò½ò п¹» îé ß¹»²¼¿ ׬»³ çò½ò п¹» îè ß¹»²¼¿ ׬»³ çò½ò п¹» îç ß¹»²¼¿ ׬»³ çò½ò п¹» íð ß¹»²¼¿ ׬»³ çò½ò п¹» íï ß¹»²¼¿ ׬»³ çò½ò п¹» íî ß¹»²¼¿ ׬»³ çò½ò п¹» íí ß¹»²¼¿ ׬»³ çò½ò п¹» íì ß¹»²¼¿ ׬»³ çò½ò п¹» íë ß¹»²¼¿ ׬»³ çò½ò п¹» íê ß¹»²¼¿ ׬»³ çò½ò п¹» íé ß¹»²¼¿ ׬»³ çò½ò п¹» íè ß¹»²¼¿ ׬»³ çò½ò п¹» íç ß¹»²¼¿ ׬»³ çò½ò п¹» ìð ß¹»²¼¿ ׬»³ çò½ò п¹» ìï ß¹»²¼¿ ׬»³ çò½ò п¹» ìî ß¹»²¼¿ ׬»³ çò½ò п¹» ìí ß¹»²¼¿ ׬»³ çò½ò п¹» ìì ß¹»²¼¿ ׬»³ çò½ò п¹» ìë THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ çò½ò п¹» ìê ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ï ß¹»²¼¿ ׬»³ ïðò¿ò п¹» î ß¹»²¼¿ ׬»³ ïðò¿ò п¹» í ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ì ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ë ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ê ß¹»²¼¿ ׬»³ ïðò¿ò п¹» é ß¹»²¼¿ ׬»³ ïðò¿ò п¹» è ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ç ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïð ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïï ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïî ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïí ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïì ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïë ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïê