R 4136RESOLUTION NO. 4136
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPROVING PROGRAM SUPPLEMENT NO. F02 TO
ADMINISTERING AGENCY-STATE AGREEMENT FOR STATE
FUNDED PROJECTS NO. 00190S FOR THE CROWN HILL
(PAULDING MIDDLE SCHOOL) SIDEWALKS CAPITAL
IMPROVEMENT PROJECT
WHEREAS, the City and the State have entered into Administering Agency-State
Agreement for State Funded Projects No. 00190S; and
WHEREAS, Program Supplement No. F02 to the Administering Agency-State
Agreement for State Funded Projects No. 00190S designates the State funds requested
and the matching funds to be provided by the City of Arroyo Grande for the Crown Hill
(Paulding Middle School) Sidewalks Capital Improvement Project; and i;.
WHEREAS, the City of Arroyo Grande is eligible to receive State Safe Routes to
Schools (SR2S) funds.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo
Grande hereby:
1. Approves Exhibit "A" attached, entitled "Program Supplement Agreement No. F02, to
Administering Agency-State Agreement for State Funded Projects No. 00190S".
2. Appoints the Mayor as the official representative authorized to sign the Program
Supplement Agreement.
On motion of Council Member Guthrie, seconded by Council Member Arnold, and on
the following roll call vote, to wit:
AYES: Council Members Guthrie, Arnold, Fellows, and Mayor Ferrara
NOES: None
ABSENT: Council Member Costello
the foregoing Resolution was passed and adopted this 28~" day of October 2008.
RESOLUTION NO. 4136
PAGE 2
__~~ aL~
TONY FE ,MAYOR
ATTEST:
1Co
KELLY ET ORE, CITY CLERK
APPROVED AS TO CONTENT:
=--_.._ .
~.
ST VEN ADAMS CITY MANAGER
APPROVED AS TO FORM:
~~
TIMOT J. CARMEL, CITY ATTORNEY
PROGRAM SIIPPLEME;iT N0. F02
to
ADMINISTERING AGENCY-STATE AGREEMENT
rOR STATE FO'NDED PROJECTS NO. 001905
EXHIBIT A
Date:7uly 24,2008
Lo c a t i oa : OS-S LO-O-ARGD
Project xumber:SR2SL-5199(020)
E.A.. Number:05-93013D
Locode:5199
,his PROGRAM SUPPLEMENT, effective / / ,hereby incorporaks into the Adminiskring Agency - Skk Agreement No.
001905 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an
effective dau of / / and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in
accordance with Article I of the aforementioned Maskr Agreement under authority of Resolution No. approved by the
ADMWISTERWG AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below encumbered to, this project, it accepts and will comply with the Special Covenants and Remarks set forth on the
following pages.
PROJECT LOCATION:
Crown Hill Street and Corbett Canyon Road
S of WORK: Bicycle Related -Other
Satimated Coet State Fuada Matching Fuada
STATE 5308,610.00 Lor•nT• oTRER
5342,900.00 534,290.00 50.00 50.00
CITY OF ARROYO GRANDE
Sy
Date
9TATE OF CALIFORNIA
Deparffieat of Traaeportatioa
Sy
Chief, Office of Project Implemeatatioa
Diviaioa of Loeal Aasiatance
Data
Title
I hereby certify upon my ~pa-1ra~ona~l ~ka~o~wlardg~e that budgeted fuada era available for Chia encumbraaca:
Aecouating officer ~--u'K"J t"~w~- Date Z ~ 24 -t'~g 5308,610.00
Chaps r 6tstut a It Year ogram BC Category land aoures A1rO0NT
47 2006 2660-102-042 2006-2007 20.30.010.535 C 262040 042-T 308,610.00
Program Supplement 00-1905-P02- SERIAL Paga 1 of 4
OS-SLO-O•ARGD
SR2SL-5199(020) -
SPECIAL COVENANTS OR REMAR&S
1. All obligations of STATE under the terms of this Agreement are
subject to the appropriation of resources by the Legislature and
the encumbrance of funds under this Agreement. Funding and
reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. 1. This Program Supplement Agreement (PSA) 3s intended £or Safe
Route to School (SR2S) Program funded with State-only funding.
Separate agreements are needed if PROJECT is also funded with any
other STATE administered State or Federal funds.
2. The PROJECT will be administered is accordance with the SR2S
Program Guidelines (LPP 02-01 effective March 11, 2002), as
approved sad amended, and the PROJECT Application.
3. This PSA allows reimbursement of eligible PROJECT
expenditures to the ADMINISTERING AGENCY for which State funds
are allocated. The effective State allocation data establishes
eligibility for the ADMINISTERING AGENCY to start reimbursable
work and seek reimbursement of funds. Any work dose prior to the
effective allocation date is not eligible for reimbursement from
the SR2S funds.
4. The STATE and ADMINISTERING AGENCY agree that SR2S funds
available for reimbursement to the ADMINISTERING AGENCY by the
STATE will be limited to the amount allocated and encumbered by
the STATE. Aay additional funds made available by future
allocations will be encumbered oa this PROJECT by use of a STATE
approved Allocation Letter and Finance Letter.
5. The ADMINISTERING .AGENCY agrees to submit to the STATE,
Exhibit 24-B "Project Statue Report" as required by the SR2S
Program Guidelines..
6. The ADMINISTERING AGENCY agrees to encumber the funds under
agreement and award the construction contract by June 30th of the
fiscal year in which funds are programmed. For projects unable to
meet this deadline, the ADMINISTERING AGENCY may request, in
writing, a time extension from the District Local Assistance
Engineer (DEAF). A one-time extension, for a maximum period of
one year, maybe granted by the DLAE. Projects unable to meet
Program 9upplemeat 00-190S-F03- 98RIAL Page 2 of 4
OS-SLO-O-t~.RGD
SR2SL-5199(020)
SPECIAL COVENANTS OR REMARICS
the new deadline .may be dropped from .the program.
U/ILYILVUO
7. The ADMINISTERING AGENCY agrees to provide contract award
information to the STATE when submitting first invoice for this
PROJECT. Attachment I of this PSA may be used for providing the
necessary contract award information.
8. The ADMINISTERING AGENCY agrees to submit the 'Report of
Expenditures" to tha DLAE within six (6) months after the project
completion in accordance with Section 17.5 of the Local
Assistance Procedures Manual (LAPM).
9. The ADMINISTERING AGENCY agrees to follow all relevant State
laws and requirements including the California Environmental
Quality Act (CEQA).
3. The ADMINISTERING AGENCY will advertise, award and administer
.this project in accordance with the current published Local
Assistance Procedures Manual. -
¢. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every eix months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE~s approval of an
applicable Finance Letter. STATE reserves .the right to suspend
future authorizations/obligations, and invoice payments .for any
on-going or future federal-aid project by ADMINISTERING AGENCY if
PROJECT coats have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a nix-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents.
that collectively constitute a "Report of Expenditures". within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to'submit a "Final Report of Expenditu;es"_:_
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance. with
Program 8upplemeat 00-1905-P03-. SERrzi.
Paga 3 of 4
o7nanoos
OS-SLO-0-:4RGD
SR2SL-5199(020) `
r
SPECIAL COVENANTS OR REMARKS
the current Local Assistance Procedures Manual.
Program Supplement 00-1908-P02- SERIAL page 9 of 4
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City• of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4136 is a true, full, and correct copy of said Resolution passed and
adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 28th
day of October 2008.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 29th day of
October 2008.
KELLY ET RE, CITY CLERK