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Minutes 1987-07-28 MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JULY 28, 1987 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA The City Council met in regular session at 7:30 P.M. with Mayor Howard Mankins presiding. Present were Council Members Dorace Johnson, Mark M. Millis, Gene Moots and D. G. Porter. FLAG SALUTE AND INVOCATION Mayor Mankins led the Pledge of Allegiance to our Flag, and Council Member Gene Moots delivered the invocation. PUBLIC APPEARANCES JIM MCGILLIS, president of the Arroyo Grande Chamber of Commerce, referred to a public bench he had placed outside the Council Chambers for Council viewing. He explained that benches with advertising on the back rests would be used in a Chamber fund-raising project. He asked to be on the next Council agenda to discuss the project. MAYOR MANKINS WELCOMED REPORTER JACK MCGEE, WHO WILL BE COVERING COUNCIL MEETINGS FOR THE TIMES-PRESS-RECORDER NEWSPAPER CONSENT AGENDA Moved by Johnson/Moots (5-0-0) to accept Consent Agenda Items C.l. through C.12., with the exception of Items C.2. and C.3., which were proclamations to be presented by the Mayor. C.2. Mayor Mankins presented a proclamation from the City to AMI Arroyo Grande Community Hospital, which is celebrating its 25th anniversary. Mr. Dick Woolslayer, director, accepted the proclamation. C.3. Mayor Mankins presented a proclamation setting August, 1987, as "Golden State Mobilehome Owners League Month" in the City. Francis Packard, State vice president for the League, accepted the proclamation. C.l. Proclamation, "U.S. Constitution Observance Month." Proclaimed. C.4. City Council Minutes of July 23, 1987. Approved. C.5. Long Range Planning Ad Hoc Committee Minutes of July 8, 1987. Information. C.6. Planning Commission Minutes of June 16, 1987. Information. C.7. Parking and Traffic Commission Minutes of May 11, 1987. Information. C.8. Planning Department Program Report. Information. C.9. 1987-88 Revised Animal Control Services Agreement. Approved. C.10. California Men's Colony Services Agreement. Approved. C.ll. Award of Bid: Heavy Duty Generator, Parks Department. Approved. C.12. Authorization to Go to Bid for Tow Services. Approved. Public Hearings APPEAL OF PLANNING COMMISSION'S DENIAL OF 232 JAMES WAY REZONING REQUEST FROM RA-B2 TO RA-Bl, EDWARD CHADWELL. Continued from July 14, 1987. Mayor Mankins said the applicant had requested another continuance. He invited anyone who could not attend the next Council meeting to speak. Speaking against the rezoning were SPENCER THOMAS of 141 James Way, ADELLE HALL of 244 James Way and JOHN NICHOLS. Council Member Porter asked Public Works Director Paul Karp to check the grading work being done on the parcel. Moved by Porter/Moots (5-0-0) to continue the Public Hearing to August 11, 1987. ~ C!TY COUNC I L JUL Y 28, 1987 ARROYO GRANDE, CALIFORNIA PAGE TWO PROPOSED MUNICIPAL CODE ZONING AMENDMENT CHANGE FROM RA-B3 to RA-B2 FOR CERTAIN PROPERTIES ON RIDGEVIEW WAY-SALLY WHITE Mr. Rogoway referred to his memo of July 21, 1987, and said that three property owners had joined together to request the zoning on their property be changed from "RA-B3" to "RA-B2" on property just off Tally Ho Road and fronting on a proposed street Ridgeview Way. He said the Commission could not come to consensus, and was not able to make a recommen- dation about the zoning to the Council. Mayor Mankins opened the Public Hearing. JERRY WHITE of Summerland, son of the property owner Sally White, and LEONARD LENGER of 1203 Carpenter Canyon Road, representing the property owners, explained the wishes of the applicants. Spencer Thomas spoke against the rezoning on the basis of increased traffic. The Mayor closed the public portion of the hearing. Discussion by Council Members covered the areas of a "D" design designation on the zoning; increased traffic and traffic circulation; the zoning history of the nearby property; typography; future road access for water and sewer lines, and flag lots. Council Member Porter moved to change the zoning classification to "RA-B2-D," but after Mr. Rogoway and City Attorney Art Shaw suggested that the Council might want to refer the matter back to the Planning Commission, he withdrew his motion. Moved by Porter/Moots (5-0-0) to send the matter back to the Planning Commission with the recommendation that it consider changing the zoning to "RA-B2-D" with the "0" referring to "design" of circulation and all the other concerns expressed by the Council. Council Member Millis said that the Council is going to have to consider the cummulative effect of this and all the other development going on near Tally Ho Road. He said the Council may have to buy some land where James Way intersects with Tally Ho Road and extend James Way across the Creek to Corbett Canyon Road. Mayor Mankins asked the Planning Commission to return this item to the City Council for the August 25, 1987, meeting. CARL'S JR. 1590 WEST BRANCH, ARCHITECTURAL REVIEW-C.C.FILE 6-15-81 Mr. Rogoway referred to his memo of July 21, 1987, and recommended that the awning, the lighting and the cashier's window be approved as proposed, and that the proposed monument sign be permitted, subject to the removal of one roof sign on the side of the building. Council Members looked at samples of building materials and pictures of the building. After Council discussion, it was moved by Porter/Millis (5-0-0) to adopt Mr. Rogoway's recommendation. REJECTION OF TRAFFIC WAY STORM DRAIN AND WATER MAIN BIDS-C.C.FILE 9-17-29 Public Works Director Paul Karp referred to his memo of July 21, 1987, and recommended that the City Council reject all bids and authorize the Staff to modify the specifications and readvertise the Traffic Way Storm Drain and Water Main project. He listed as the reason for the readvertisement as being the low bid exceeded the budget for the project by $150,000.00. Moved by Johnson/Porter (5-0-0) to approve the recommendation of the Public Works Director. ~ ----~~---~- CITY COUNCIL JULY 28, 1987 ARROYO GRANDE, CALIFORNIA PAGE THREE POPLAR STREET DRAINAGE BASIN DRAINAGE EASEMENT-C.C.FILE 9-4-37 Mr. Karp referred to his memo of July 21, 1987, and recommended that the City Council approve the agreement to receive a temporary drainage easement from the Toma family for installation of an emergency bleeder drainage line between Ash Street and the Poplar drainage facility maintained by the City; and accept on behalf of the public the attached easement deed from the Tomas. He said the City acquired the easement deed to provide for a relief in the event of heavy drainage flows into the Poplar ponding area. Moved by Porter/Millis (5-0-0) to approve Mr. Karp's recommendation. 168 BRISCO ROAD, TRACT MAP NO 1418 APPROVALS-C.C.FILE 6-14-107 Mr. Karp referred to his July 22, 1987, memo, and recommended that the City Council accept on behalf of the public offers of dedication for streets, street tree, and water rights on Tract 1418; find that Tract 1418 is consistent with the conditionally approved tentative map which was found by the Planning Commission to be consistent with the General Plan and City Zoning; find that the required improvements are necessary prerequisites to the orderly development of the community, and approve Tract 1418. Moved by Johnson/Moots (5-0-0) to accept Mr. Karp's recommendation. The Council discussed insufficient parking on Brisco Road, and Mr. Mack said he would look into the matter. GRAND AVENUE TRAFFIC MEDIAN PLAN-C.C.FILE 11-11-9 Mr. Karp referred to his memo of July 21, 1987, and recommended that the City Council consider his transmittal entitled "Grand Avenue Center Median Plan," during its walking study session to be held on July 29, 1987. He said this was just advance information for the Council. ROYAL OAKS CONSTRUCTION WORK DAY EXTENSION-C.C.FILE 6-14-105 Mr. Karp referred to his memo of July 21, 1987, and recommended that the City Council grant the request stated in a July 20, 1987, letter from Bill Lackey regarding the extention of permitted work day. He said the City's Zoning Ordinance restricts the work day to 7:00 A.M. through 10:00 P.M., and that the developer had requested that the work day begin at 6:30 A.M. so that grading may be completed before the rainy season begins. After Council discussion, it was moved by Porter/Johnson (5-0-0) to allow grading work to begin on the Royal Oaks Estates.project at . 6:30 A.M. so that grading may be completed before the ralny season beglns. ROYAL OAKS Mr. Mack referred to a map of Royal Oaks Estates, and asked the Council to authorize a haul road between Lots 140 and 141. He said that was the road that was put in. He also asked the Council to withdraw the approval for that natural road that is there to the left that has not been used so far for a haul road. He said that would mean that the haul roads in existence there could be used, and also mean that no other haul road could go in through the trees. Mr. Porter said he was certain the haul road was in the correct spot now. Moved by Johnson/Porter (5-0-0) to approve Mr. Mack's recommendation. Moved by Johnson/Porter (5-0-0 with Council Members Johnson, Porter, Millis, Moots and Mankins voting aye) to adopt Ordinance No. 358 C.S. Amending Ordinance No. 355 C.S., Section 2, Sub-paragraph 14B, Amending Lot A and Lots 34 through 40 Lot Lines, in Royal Oaks Estates Residential Subdivision. CITY COUNC IL JUL Y 28, 1987 ARROYO GRANDE, CALIFORNIA PAGE FOUR CITY OFFICES REPORT Mr. Mack used the overhead projector and explained the City Office Space Reorganization Plan. He said Council has directed preparation of a plan to move Building Inspection to the City-owned Chamber of Commerce and Social Security Offices. He said Engineering would replace Building Inspection in the City Hall Annex Building, and Central Services would be moved to a modular unit, which would be purchased. He recommended that the City purchase a 1400 sqare foot instead of a 1200 square foot modular unit. Council Members discussed buying a used modular unit; whether or not there would be sufficient parking spaces behind the City buildings; putting all the Planning Department workers in one area; removable partitions vs. rigid walls; the placement of the telephone switchboard; using City maintenance workers in the project; carpeting, and the condition of the Parks and Recreation building. Council Members gave tentative approval to all of Mr. Mack's recommendations, but asked for a cost breakdown before coming to a final decision. SECOND READING OF ORDINANCE DECLARING FIRE ENGINE NO. 3 "SURPLUS" AND AUTHORIZING SALE TO SAN MIGUEL FIRE PROTECTION DISTRICT Moved by Johnson/Porter (5-0-0, Council Members Johnson, Porter, Moots, Millis and Mayor Mankins voting aye) to adopt Ordinance No. 359 C.S. Declaring Fire Engine No.3 Surplus, and Authorizing its Sale to the San Miguel Fire Protection District (Government Code #37351). VOTING DELEGATE REPRESENTATIVE AT LEAGUE OF CALIFORNIA CITIES ANNUAL CONVENT! ON Moved by Porter/Moots (5-0-0) to name Mayor Mankins as delegate, and Mayor Pro Tem Johnson as alternate to the 1987 Annual Conference of the League of California Cities. ADJOURNMENT Moved by Millis/Porter (5-0-0) to adjourn at 9:30 P.M. to the City Council Tour of Grand Avenue at 1:30 P.M. Wednesday, July 29, 1987. MAYOR ATTEST: CITY CLERK "----