Minutes 1987-03-06 SP
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MINUTES
CITY COUNCIL AD HOC COMMITTEE ON REORGANIZATION
FRIDAY, MARCH 6, 1987
COUNCIL CHAMBERS CONFERENCE ROOM
ARROYO GRANDE, CALIFORNIA
The City Council Ad Hoc Committee on Reorganization met at 2:00 P.M.
Friday, March 6, 1987, with City Council Member Dorace Johnson presiding,
and Barbara Carlson, Frank Freitas and Roy Gersten present.
Council Member Johnson said this committee has been appointed by
the Mayor and sanctioned by the City Council. She referred to a January
20, 1987, letter to the Council from Mayor Howard Mankins asking for the
formation of this committee to review the City's organizational chart.
She said Mayor Mankins stated the purpose and goal of the committee should
be to reorganize City staff so as to continue City services and, at the
same time, allow some staff to devote most of its time and energy to developing
long-range planning. She said this committee is a sub-committee of the
Long-Range Planning Committee, which will define broad goals.
Committee members discussed how to procede, considering budget restrictions,
setting priorities, studying the various job descriptions, interviewing
department heads, and looking at the amount of long-range planning that
has already gone on with regard to new staff positions.
It was decided that the committee would follow the procedure of 1)
interviewing the City Manager, 2) looking at jobs in the City that qualify
to do long-range planning, and 3) identifying jobs currently being done
that do not need to be done by a long-range planner.
Council Member Johnson referred to and read excerpts from a letter
of February 9, 1987, from the City Manager. It was decided that the committee
would invite the City Manager to be at the next meeting for the purpose ,
of sharing the committee's ideas and goals, and asking him what ways he
thinks the City could improve. The committee decided to ask the City Manager
1) for a statement of where he sees the City administration is at this
point and if staff is adequate, 2) if there has been a recent analysis
of work load by job classification to know whether or not jobs are assigned
properly by classification, 3) if he has any knowledge from people qualified
to do long-range planning that there are any duties which could be shifted,
4) if the Committee is not seeing something it should be seeing in asking
these questions, and 5)if he has any changes he would like to make.
Committee members said they would be studying the job descriptions
before the next meeting, which was set for 2:00 P.M. Friday, March 13,
1987.
The meeting adjourned at 3:07 P.M.
ATTEST: 71~a. ~
CITY CLER