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Minutes 1998-04-28 MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 28, 1998 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1, CALL TO ORDER The City Council of the City of Arroyo Grande met in regular session at 7:30 p.m., with Mayor A. K. "Pete" Dougall presiding. 2, AND 3, FLAG SALUTE AND INVOCATION Rick Keith, Commander of American Legion Post No. 136, led the Pledge of Allegiance. Pastor Jan Armstrong of First Presbyterian Church delivered the invocation. 4, ROLL CALL Present with Mayor Dougall were Mayor Pro Tern Michael Lady and Council Members Michael Fuller, Thomas A. Runels, and Steve Tolley. Staff members present were City Manager Robert L. Hunt, City Attorney Timothy J. Carmel, City Clerk Nancy A. Davis, Acting Community Development Director Helen Elder; Director of Financial Services Lynda Snodgrass; Parks and Recreation Director Dan Hernandez, and Public Works Director Donald Spagnolo. 5. SPECIAL PRESENTATIONS (a) Marilynn Fairbanks, member of the Arroyo Grande Senior Advisory Commission and Chair of the Area Agency on Aging Advisory Committee, accepted a proclamation on "Older Americans Month." (b) Dave Foster, coach, and Sarah Bryce, Adam Cohon, Darcy Irvin, Katheryn "Betsy" Lape, Aaron Metchik, William Valverde, Patrick Wineman, and Margaret Winter, members of the Arroyo Grande High School Academic Decathlon Team accepted a proclamation honoring the team and naming "Academic Decathlon Day." 6, AGENDA REVIEW City Manager Hunt said a letter had been received from Jim Dickens, 769 Branch Mill Road, regarding Agenda Item 10.b. 6.A, RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY It was moved by Lady/Runels and the motion passed unanimously that all resolutions and ordinances presented at the meeting be read in title only and all further reading be waived. CITY COUNCIL MEETING MINUTES APRIL 28, 1998 7. A. LOT LINE ADJUSTMENT BETWEEN PARCELS 3 AND 4 CASE NO. 98 549 Council Member Tolley said he had a potential conflict of interest on this matter and left the dais. Acting Community Development Director Elder said the Planning Commission recommended the Council adopt a Resolution approving the Lot Line Adjustment. She said Parcels 3 and 4 are part of the approved Tentative Tract Map related to the Five Cities Center project. She said the proposed lot line adjustment would relocate the existing property line between the two existing parcels in a westerly direction to allow construction of buildings on Parcel 3, without a lot line bisecting any building, and to provide a separate parcel for the retention basin and related easements on proposed Parcel 4. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open and said all persons would be heard regarding the matter. Jerry Michael of RRM Design Group, representing the applicant, explained why the lot split had not been done earlier. Kirk Scott, representing Concerned Citizens for Responsible Development, said his group supported the lot split. When no one further came forward to speak, Mayor Dougall closed the hearing to the floor. It was moved by Runels/Fuller (3-1-1, with Runels, Fuller, and Dougall voting aye, Lady voting no, and Tolley abstaining) to adopt Resolution No. 3280 Approving Lot Line Adjustment Case No. 98-053, Applied for by Howard Mann/ESJ Centers, LLC. Council Member Tolley returned to the dais. 8, PUBLIC COMMENT PERIOD Gordon Bennett, 415 Allen Street, reported to the Council there are tons of polyethylene in and on the banks of Arroyo Grande Creek. He said polyethylene is used by berry growers to cover their land and kill weeds before planting. He said he followed the polyethylene back to the Huasna/Arroyo Grande Creeks confluence and the waste material appeared to come from the Tar Springs direction. 2 CITY COUNCIL MEETING MINUTES APRIL 28,1998 Lori Rai told the Council about a benefit to purchase new band uniforms. She said it would be held from 1 to 4 p.m. May 17t11 at the Pismo Beach Veterans Hall. 9. CONSENT AGENDA It was moved by Lady/Runels and the motion passed unanimously to approve Consent Agenda Items 9.a. and 9.c., with the recommended courses of action. 9.a. Cash Disbursement Ratification. Approved. 9.c. Parcel Map AG 97-056,174 Pine Street (Kielan). Approved. 9.b. Award of Bid - Tennis Court Resurfacing Project. Approved. Council Member Runels asked about the cost of the project if the wind screen was not replaced. Public Works Director Spagnolo said $3,000 to $4,000 but the screen was falling apart and needed replacing. It was moved by RunelslTolley and the motion passed unanimously to approve Consent Agenda Item 9.b., with the recommended course of action. 1 Q,A, OPTIONS REGARDING RELOCATING SANTA MANUELA SCHOOL TO CIVIC CENTER SITE Council Member Tolley said he had recently purchased a home at 214 Whiteley near the Civic Center Site, but this project would have no financial affect on him, there would be no conflict of interest, and he would take part in the discussion and voting. Public Works Director Spagnolo said in 1977 the Santa Manuela School building was fully restored by the South County Historical Society from its deteriorating state. He said in 1987, the Society moved the building from the Lopez Lake area to the present location on Stanley Avenue and the school has been open to the public for tours of the interior. He said it has been proposed that the school building be moved to Short Street behind the Heritage House museum building and adjacent to Arroyo Grande Creek. He said the school would be tied in with the Creekside Path Project. He discussed funding sources for moving the building and future costs for maintenance of the site. He said estimated worst case cost for moving the school would be $55,000. Council Members discussed possible amenities the City may be required to add to the school building and the probability that cost estimates for moving the school are too high. Loren Nicholson, South County Historical Society Chair, spoke to the Council. He said this is the fifth move of the school building and he wanted to be sure the stay at the new location would be a long one. He discussed a lease of 25 to 30 years. He said a model Old Western Village is being planned. 3 CITY COUNCIL MEETING MINUTES APRIL 28, 1998 Don Gullickson, 513 Cherry Avenue, said he supported moving the school but the cost should be limited to $20,000. John Clark, 224 McKinley, Village Improvement Association, asked if the parking lot was part of the Creekside Path Project. He said money for the lot could come out of parking fees. He said the moving of the school should cost about $25,000. He also said he was concerned about the lease term. He said he supported the first alternative suggested by the Public Works Director in his staff report. Doug LeSage of the Society Ways and Means Committee said the flag pole for the school will be supplied by the Kiwanis Club. Howard Mankins, 200 Hillcrest Drive, said an historic Western town would have great potential for moviemakers. He said the issue of the term of the lease is important. ' Council Members discussed with Mr. Spagnolo and Parks and Recreation Director Hernandez grant funding sources, contributions from the Historical Society and the Village Improvement Association, and the use of City Park Development (Quimby) funds. They also considered possible lease terms, the fact that Arroyo Grande will be having a trolley service to the Village. Mayor Dougall suggested Council direct staff to place this matter in the FY1998- 99 Budget and form a committee to prepare a master plan for the whole Civic Center Site. Mayor Pro Tern Lady suggested that following the adoption of the new budget that a long-term lease be drawn up, any necessary utilities for the school be discussed, and the project moved forward. Council Member Tolley said it seemed to him that could be done prior to adoption of the new budget. It was moved by Runels/Lady and the motion passed unanimously to prepare a long term lease, approve the moving of Santa Manuela School, and allocate up to $25,000 for the project. Mr. Nicholson supported Mayor Dougall's suggestion of a Master Plan. 10,8. COORDINATED AGRICULTURAL SUPPORT PROGRAM (CASP) Acting Community Development Director Elder said staff recommended the Council receive and file the final Coordinated Agricultural Support Program report. She said the CASP is an attempt to preserve prime agricultural land in the Arroyo Grande Valley. She said it provides mapping of agricultural resources, analyzes the alternatives for supporting the agricultural economy, 4 CITY COUNCIL MEETING MINUTES APRIL 28, 1998 recommends approaches to coordinate public policies between local and state agencies, and identifies potential Coastal Conservancy projects for future funding. She said a subcommittee of volunteers offered comments on the CASP and recommended letters be sent to the members thanking them for their participation. Nanci Parker, 129 East Cherry Avenue, said the CASP document was an interesting and valuable document. She said she attended the General Plan Update meeting in February, there was a strong consensus to preserve the agriculture lands, and agriculture has a strong economic value to the area. She suggested the Council consider nonprofit land trusts. Council Member Runels said the CASP never had the support of more than five percent of the farmers. He said people move into this area and want to tell the farmers what to do with their land. He suggested the Council accept the report, file it, and disband the committee. Mayor Pro Tem Lady said each parcel should be considered individually but he would support Council Member Runels. Council Member Tolley said he looked at the CASP document as a resource document and the information could be used in the General Plan Update. He said Arroyo Grande is an agriculturally based community and agriculture land is a valuable resource. He said he supported the staff recommendation. Council Member Fuller said the report could be used as a tool. He said he didn't see this Council going out to change the use of the agricultural land, that the agricultural community should be helped to preserve the value of the land, and that incentives should be given to keep farmers in farming. Council Member Runels said the CASP report dealt with gross figures and there is really a slim profit margin for farmers. He said the use of toxic pesticides, too much Government regulation, and the lack of water will adversely affect farming. Mayor Dougall said he concurred with the remarks made. It was moved by Runelsffolley and the motion passed unanimously to receive and file the report and disband the subcommittee. 11.A, SCHEDULE OF NEXT JOINT CITY COUNCIL AND PLANNING COMMISSION MEETING Acting Community Development Director Elder said staff recommended the Council set a date and time for a joint meeting with the Planning Commission. Mayor Dougall suggested the format of the meeting be structured to include more exchange between the Council and Commission. 5 CITY COUNCIL MEETING MINUTES APRIL 28,1998 Council Members selected Thursday, June 18th at 6:30 p.m. for the joint meeting. 12. CITY COUNCIL REPORTS (a) Mayor Dougall (1) South San Luis Obispo County Sanitation District - The Board is entering into the 1998-99 FY Budget period; Bill Engle was elected to represent the County's Special Districts on the LAFCO board. (2) Local Agency Formation Commission - Mayor Dougall attended a workshop featuring the various annexations planned by the City of Pismo E'< (3) Economic Development Committee - no meeting (4) Seven Mayors' Meeting - Next meeting will be hosted by the County (lithe eighth City") at 7 p.m. May 21st at the Embassy Suites Hotel. On the agenda will be (1) support of the Army Corps of Engineers District Consolidation, (2) consolidation of municipal and superior courts, (3) the status of electrical deregulation, (4) State grant funding, and (5) activities of the Economic Vitality Corporation. (b) Mayor Pro Tem Lady (1) South County Area Transit - No report. (2) San Luis Obispo Council of Governments - The Board voted that Project Study Reports do not need a 50 percent match, and a proposal to initiate a $100 stipend for Board Members failed. (3) San Luis Obispo Regional Transit Authority - The Cuesta Grade Improvement Project will begin in June, 1999 and there will be buses for people to ride during construction; a workshop is planned to deal with issues voiced by the City of Arroyo Grande. (c) Council Member Fuller (1) Integrated Waste Management Authority Board - No meeting. (2) Air Pollution Control Board - May is "Clean Air Month;" an independent audit was accepted and rules revised, and the Board is trying to coordinate with the Monterey Bay APCD to prevent controlled burns affecting SLO County. (3) Economic Vitality Corporation - Arroyo Grande City Manager Hunt spoke to the group on Economic Development in the City, and the San Luis Obispo Property Owners Association reported on its assessment of City and County staffs. (d) Council Member Runels (1) Zone 3 Water Advisory Committee - No meeting. (2) County Water Resources Advisory Committee - The South County Water Plan (draft) was received and staff will respond; a grant has been applied for to build a handicap access dock at Lopez Recreation Area, and legal charges have been made concerning insufficient release of water from the dam to keep fish alive in Arroyo Grande Creek. 6 CITY COUNCIL MEETING MINUTES APRIL 28, 1998 (e) Council Member Tolley (1) Long-Range Planning Committee - No meeting. (2) South County Youth Coalition - The Master Plan will be completed by December; a fund-raising carnival will be held May 7th through 10th. 13. COUNCIL COMMUNICATIONS Mayor Dougall said May 2nd will be the March of Dimes WalkAmerica and Council Members each contributed $10.00. He said the polyethylene problem in the Creek has been going on for two or three years. Council Member Runels said the problem will be addressed in approximately a week. 14, STAFF COMMUNICATIONS None. 15. ADJOURNMENT It was moved by LadyfTolley and the motion passed unanimously to adjourn the meeting at 9:30 p.m. 11 a.~ NANC~IS, CITY CLERK 7