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Agenda Packet 2009-05-12 Ý·¬§ Ý±«²½·´ ß¹»²¼¿ Tony Ferrara, Mayor Steven Adams, City Manager Timothy Carmel, City Attorney Joe Costello, Mayor Pro Tem Kelly Wetmore, City Clerk Jim Guthrie, Council Member Ed Arnold, Council Member Chuck Fellows, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, MAY 12, 2009 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1.CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3.FLAG SALUTE: VETERAN’S OF FOREIGN WARS NIPOMO POST 10978 4.INVOCATION: VETERAN’S OF FOREIGN WARS NIPOMO POST 10978 5.SPECIAL PRESENTATIONS: Honorary Proclamation Declaring May 2009 as “Community Action Month” and 5.a. Recognizing the Community Action Partnership of San Luis Obispo County, Inc. as the County’s Community Action Agency 6. AGENDA REVIEW: 6a.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. AGENDA SUMMARY – MAY 12, 2009 PAGE 2 7.COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. A Council Member may state a desire to meet with you. It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: Comments should be limited to 3 minutes or less. Your comments should be directed to the Council as a whole and not directed to individual Council members. Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. Cash Disbursement Ratification 8.a. (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period April 16, 2009 through April 30, 2009. Consideration of Approval of Minutes 8.b.(WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of April 14, 2009 and the Special and Regular City Council Meetings of April 28, 2009, as submitted. Consideration of Cancellation of July 14, 2009 City Council Meeting 8.c. (ADAMS) Recommended Action: Cancel the regularly scheduled Council meeting of July 14, 2009 as established by Council policy on August 14, 2007. Consideration of an Award of Contract to Crandall Construction for the City-Wide 8.d. Asphalt Repair Project, PW 2009-03 (SPAGNOLO) Recommended Action: 1) Award a contract for the City-Wide Asphalt Repair Project to Crandall Construction in the amount of $115,900; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $11,590, for unanticipated costs during the construction phase of the project. AGENDA SUMMARY – MAY 12, 2009 PAGE 3 8.CONSENT AGENDA (cont’d): Consideration of Adoption of Ordinance Amending the California Public 8.e. Employees’ Retirement System Contract for the Local Miscellaneous Group (KRAETSCH) Recommended Action: Adopt an Ordinance of the City Council of the City of Arroyo Grande authorizing an amendment to the contract between the City and the Board of Administration of the California Public Employees’ Retirement System for the local miscellaneous group. Consideration for Approval of a Resolution Approving the Application for a 8.f. U.S. Department of Justice/Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant – Formula Program (ANNIBALI) Recommended Action: Adopt a Resolution approving the filing of an application and accepting $18,543.00 in grant funds from the Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant Local Solicitation Award. 9. PUBLIC HEARINGS: Consideration of a Resolution Granting a One-Year Time Extension and 9.a. Amending Several Conditions of Approval for Vesting Tentative Tract Map No. 2653 for Property Located Between East Cherry Avenue and Myrtle Street, Applied for by Cliff Branch; and Consideration of a Reimbursement Agreement Between the City of Arroyo Grande and Cliff Branch for Sewer and Water Improvements on Property Located East of Noguera Place and North of East Cherry Avenue Extension (Cherry Creek Project) (STRONG) Recommended Action: Adopt a Resolution granting a one-year time extension and amending conditions of approval for Vesting Tentative Tract Map No. 2653 for property located between East Cherry Avenue and Myrtle Street, applied for by Cliff Branch; and 2) Approve and authorize the Mayor to execute a Reimbursement Agreement with Cliff Branch. Consideration of Amended Conditional Use Permit Case No. 04-009; Hampton Inn 9.b. and Suites Project Located at 1400 W. Branch Street (STRONG) Recommended Action: Adopt a Resolution approving amended Conditional Use Permit Case No. 04-009 and eliminate Conditions of Approval requiring repaving of West Branch Street and Camino Mercado. 10. CONTINUED BUSINESS: None. AGENDA SUMMARY – MAY 12, 2009 PAGE 4 11. NEW BUSINESS: Consideration of Introduction of an Ordinance of the City Council of the City of 11.a. Arroyo Grande Adding Chapter 13.27 to Title 13 (Public Works) Regarding City Easements (ADAMS) Recommended Action: Introduce an Ordinance adding Chapter 13.27 to Title 13 establishing provisions and restrictions on structures interfering with the use, maintenance or repair of utilities in City easements. Consideration of a Resolution Opposing Proposals by the State to Borrow and/or 11.b. Take Additional Local Funding Potentially Resulting in the Need to Declare a Local Fiscal Emergency (ADAMS) Recommended Action: Adopt a Resolution opposing proposals by the State to borrow and/or take local funding, which could potentially result in a local fiscal emergency. 12.CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 13.CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 14.COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15.STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16.COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. AGENDA SUMMARY – MAY 12, 2009 PAGE 5 17.ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 214 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability- related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************** This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can www.arroyogrande.org be accessed and downloaded from the City’s website at ********************* City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org. 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I II i .III ~ II ii a.n.m' . .: ..._ q gg { ~ 4 . ~ ,gyp ~ r"s~ LLL66kJJ1 ~~ fail I',~ v bo¢ ll i..~. __ _ °`~ I ~ T A `i ~-~1-] ~ g ~ ° x$11111 -, F i ~ i -! ~ i gl Tz I I ~~ S D, I Y ; ~ ~ ;-~ -' I C ~ 1 [ 1 ~e ~ ~ i I ~., ~ e 7 ~~ ~s~ @ 1 i -L--~-=~---~_ ~~ ~_~, W _: -_ ~~ - ~ ~ ,! '~~~ --I--- ''~ --L ``1=-~~~- ~gc7 ~N~ ~1,0. ~ o X ~ N aW> L- °a r LL ~ U 0 N H o o Y o W y ~~ U W U w <~ ~~ ~~ OU Q W 00 ~y ~~ ~~ ~w ~~ ~~ ~N __ Fo __ . ..........~o_ -- '.'., '.:.. ~E is ~3~vu va3n~oN , 4 I ~ ~ ~ ~ !~ ~~~~ V ~ J 9 5 ~ ;. t_ ~°i e., 131llS N30LtlJ ,. r- ~_-__ s ~ ~ t ~ w ~~ s ~ ;~ ~a G R ~ 'w ~rsaein? ~ Rip G9 ~ tl 9 ~ _` ~ ~ ~ ~ $ a~ ~ ~ ~a ~ ~~ ~ ~a ~ e ~~~ ~~ ~ ~` ~ ~~ G o€ S ~ ~$ £ ~° e 'z ~ g ~ =1 =g= MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK ,,1/, ,) SUBJECT: SUPPLEMENTAL INFORMATION MAY 13, 2009 CITY COUNCIL AGENDA ITEM 9.a. CHERRY CREEK PROJECT DATE: MAY 11, 2009 Attached are three (3) letters received today regarding the Cherry Creek project on the May 12, 2009 City Council Agenda. c: City Attorney City Clerk Director of Community Development 'May S1 2009 1:30PM Parker & Sander 805-541-9931 p.l Tom Spalding Arroyo Grande, CA RECEIVED ~':' ~~~ ~F?P,OYG Cf~~.flnE 09 t~~Y I I PPS 2~ 3 I To: City of Arroyo Grande Plarming Department Re: May 12m hearing on revised Cherry Creek Development. My Family has lived in Arroyo Grande since the 1970's. We have followed the progress of the Newsom Springs flooding pioblem and it's time that it be solved by the City. It's only a matter of time before we have another flood, because we've already had four such "100 year storms" in my lifetime. I ask you to be certain that this issue is addressed at the hearing! !j dt~ Tom Spalding 805-440-8392 May 1 i C9 11:58a Norma Jean 805-489-1941 p.1 ULF ERENILIS, D.D.S. RECEIVED 1 91 5 SCANDt LANE ARROYO GRANDE, CA 93420 09MAY I I P~1 231 (805)489-8793 PHONE--:189-1941 FAX FACSIMILE TRANSMITTAL SHEET TO ARROYO GRANDE CITY FROM: COUNCIL ULF ERENIUS, D.D.S. COMPANY: DATE FAx N[rMBER: MAY l I , 2009 473-0386 TOTAL NO.OF PAGES INCLUDfNG COVER: 2 'HONE NUMBER: SENDER'S REFERENCE NUMBER: YOUR REFERENCE NUMBER: x URGENT ^ FOR REVIEW ^ PLE.45E COMMENT ^ PLEASE REPLY ^ PLEASE RECYCLE NOTES!COMMENTS. RE: Proposed Revisions to dre Cherry Creek Subdivision It was recently brought to my attention that you are reconsidering revisions to the Cheny Creek Subdivision, which involves the drainage plan. I wilt not be able to attend the public hearing because of previous commitments, but t want to state that [support the new neighborhood; but am much more concerned that the drainage problems are finally resolved. This improvement is long overdue. I~1y wife and I have lived in Arroyo Grande for mare than IS years, We travel East Cherry and Branch Mi11 Road to our home. We have been aware of the flooding that has occurred in the Branch Mill area, and were under the impression that the regional drainage system would be constructed by the City. This has not happened to date. Please add our voice to the proposed improvement. ~~-,,-_~ Ul renius, D.DS. l _May 11 2009 2:13PM Steven Hauck B, Rssociates 805-474-5941 p.2 REr,EINED i.'17Y GF ,~Riil]YO ~?R;'.NDE 09 MAY I I Psi 3~ 39 May 11, 2009 Rob Strong City Planning Department City of Arroyo Grande Dear Rob- My wife and I have lived at 420 Hidden Oak Road in Arroyo Grande for 6+ years. I am not able to attend the City Council Meeting on Tuesday, May 12 but I understand that the Cherry Creek Development has returned to the City Council for another review. We supported this project from the beginning, and still think it should move forward. However, our main concern is that the City protects the adjoining neighborhoods in that area that have been flooded in the past. I ask that the City implement the Regional Drainage Plan that has already been approved. I believe the City has an obligation to solve this flooding problem, and should act accordingly. S' ely, Steve and Sheri Hauck MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: SUPPLEMENTAL INFORMATION MAY 12, 2009 CITY COUNCIL AGENDA, ITEM 9.a. CHERRY CREEK PROJECT DATE: MAY 12, 2009 Attached are the following two documents which were received by the City today: 1. Correspondence from Buddy and Terry Jaquith, 623 Myrtle 2. Correspondence from Cliff Branch requesting a continuance of Agenda Item 9.a. regarding the Cherry Creek project to the May 26, 2009 Council meeting. c: City Attorney City Clerk May 11 09 08:57p Buddy Jaquith 805-4893787 p.1 May 11, 2009 RECEIVED a9~aa~ ~ 2 k~ 4~ i 2 To: The City Council of Arroyo Grande, Ca. Re: Cliff Branch Cherry Creek project-Demolition or other disposition of Stillwell residence From: Buddy 8x Terri Jaquith 623 Myrtle Street Arroyo Grande, Ca 93420 We write this letter to endorse the removal of the "Stillwell House" which sits directly across the street from us. I moved into our current residence on August 5, 1978, almost 31 years ago. I knew and visited with Al and Grace Stillwell as neighbors during their lifetimes. Even as early as 1978, there was no redeeming historical significance to their house. Even then, it was a patchwork quilt of multiple years of add-ons. Whatever original listorical integrity may have existed when it was first built was gone. The Village "theme" and architectural integrity is not carried out by the remnants of the existing Stillwell house. The charm and motif of our "Village" is not well served by keeping the Stillwell house intact. We have always been proponents of having a quality project built out in the adjacent acreage Cliff Branch now wants to finish. We have watched all the plans the original developers brought to the Council, have been to meetings, and have voiced our opinions. We vigorously support the current plan. It will resolve among other issues, a long standing and yet unfinished drainage project. The City of Arroyo Grande guaranteed in 2000 the completion of our drainage plan K~hen Coker Ellsworth deposited $250,000. That plan is not yet finished. Is this a fiduciary duty yet unfulfilled? There is no viable reason the Stillwell house should remain at its current location. It is a dilapidated structure, an attractive nuisance, and a blight on our neighborhood. The Myrtle Street entry into the new development needs a beautiful anchor to enhance the neighborhood; removing the Stillwell house Kill help achieve this new beginning. Respectfully submitted, ~~`~~~ RECEIVED ~t7~/ Q q - Ri<Qv~ r„ " "DE 1. ((( 1 09~i~Y I2 °i l~3I ~~~ ~~ ~ r~ ~~~~ ~j ~ ~~ ~~"~ ~~U~ ~~~ 7j'~~' 2 pw ~~ ~N I'~`' FROM BOSCH LRNDSCAPE CO PHONE N0. 895 481 bll5 May. lL zbby M N~ _. ~.Q~ ? .. RECEIVED /f 09~(~ 12 P~~i 3~ 44 ~ C. _ ... -- . -_ 4' ~~: j _.-... ....-...._-. __-..... oT ©,G'O,r?~Eil i soi~CC".f}~,~ FROM BOSCH LRNDSCRPE CO PHONE N0. 805 481 6175 ~~ i' i __ _. r : .... ,s, __ May. 12 2009 04:18PM PS ß¹»²¼¿ ×¬»³ çò¾ò Ð¿¹» ï ß¹»²¼¿ ×¬»³ çò¾ò Ð¿¹» î ß¹»²¼¿ ×¬»³ çò¾ò Ð¿¹» í ß¹»²¼¿ ×¬»³ çò¾ò Ð¿¹» ì ß¹»²¼¿ ×¬»³ ïïò¿ò Ð¿¹» ï ß¹»²¼¿ ×¬»³ ïïò¿ò Ð¿¹» î ß¹»²¼¿ ×¬»³ ïïò¿ò Ð¿¹» í ß¹»²¼¿ ×¬»³ ïïò¿ò Ð¿¹» ì ß¹»²¼¿ ×¬»³ ïïò¿ò Ð¿¹» ë ß¹»²¼¿ ×¬»³ ïïò¿ò Ð¿¹» ê ß¹»²¼¿ ×¬»³ ïïò¾ò Ð¿¹» ï ß¹»²¼¿ ×¬»³ ïïò¾ò Ð¿¹» î ß¹»²¼¿ ×¬»³ ïïò¾ò Ð¿¹» í ß¹»²¼¿ ×¬»³ ïïò¾ò Ð¿¹» ì ß¹»²¼¿ ×¬»³ ïïò¾ò Ð¿¹» ë ß¹»²¼¿ ×¬»³ ïïò¾ò Ð¿¹» ê MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: AGENDA ITEM 11.B -SUPPLEMENTAL INFORMATION DATE: MAY 8, 2009 Please find attached a proposed revised Resolution for Item 11.B, opposing proposals by the State to borrow and/or take additional local funding potentially resulting in the need to declare a local fiscal hardship. Minor revisions were made to be consistent with language suggested by the League of California Cities. Let me know if you have any questions. attachment RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE OPPOSING PROPOSALS BY THE STATE TO BORROW AND/OR TAKE ADDITIONAL LOCAL FUNDING POTENTIALLY RESULTING IN THE NEED TO DECLARE A LOCAL FISCAL HARDSHIP FOR THE CITY WHEREAS, the Governor's office has informed local government representatives of a proposal under consideration by the State of California to borrow local property tax revenues to address State budget deficits if voters do not approve Propositions 1A through 1 E at the May 19, 2009 Statewide Special Election; and WHEREAS, voters of California approved Proposition 1A in 2004 by an 84% margin, which sent a clear message to the Governor and State Legislature to stop the irresponsible, damaging and unfair practice of taking local government funds to finance the State budget; and WHEREAS, Proposition 1A prohibits the State Legislature from reducing the share of property tax revenues going to the cities, county and special districts in any county and shifting those revenues to the schools or any other non-local government function, but allows borrowing of not more than 8% of the total amount of ad-valorem property tax revenues for a three year period; and WHEREAS, the State Department of Finance has estimated this amount to equal $2.006 billion; and WHEREAS, it would be irresponsible to "borrow" such funds because it would deepen the State's structural deficit and cripple local government and transportation services, a position previously expressed by the Governor; and WHEREAS, as a result of the current economic recession the City Council of the City of Arroyo Grande has recently approved preliminary budget strategies to address a projected budget shortfall of nearly $2,000,000, that significantly impact the Cites ability to provide public safety, infrastructure maintenance and other critical services to the community; and WHEREAS, any further diversion of property, sales other local government tax revenues under the Proposition 1 A loan provisions will further impact the ability of the City, as well as other local agencies throughout California, to fund Police, Fire and other critical services, and therefore will significantly impact the health, safety and welfare of our citizens ;and RESOLUTION NO. PAGE 2 WHEREAS, any such further diversion of local tax revenues has the potential to cause the City of Arroyo Grande and other cities and local agencies throughout California to face unprecedented levels of fiscal hardship and possibly even insolvency; and WHEREAS, this condition has been brought about by the amount of budget reductions that the City and other local agencies have previously experienced as a result of prior unfunded State mandates and revenue diversions imposed by the Governor and Legislature, as well as the current economic downturn. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande hereby opposes any and all efforts by State government to "borrow" or seize local tax funds to finance State operations. Such a move would be fiscally irresponsible for the State, would threaten to create a state of local fiscal hardship for cities and other agencies throughout California, and would strongly impact the ability to provide adequate public safety, infrastructure maintenance, and other critical local services. On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2009. RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY