R 4198 RESOLUTION NO. 4198
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 09-
009; AUTHORIZING THE USE OF CITY PROPERTY AND TO
CLOSE CITY STREETS FOR THE ANNUAL ARROYO VALLEI(
PEOPLE'S CHOICE CRUISE NIGHT ON JULY 24, 2009 AND CAR
SHOW ON JULY 25, 2009
WHEREAS, organizers of the Arroyo Valley People's Choice Car Show have requested
closure of certain City streets and the use of City property as outlined below, for its
annual Car Show and Cruise Night event to be held on July 24"' and 25"', 2009; and
WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control
and cleanup; and
WHEREAS, the "cruise" event and car show are expected to benefit both the East
Grand Avenue business corridor and Historic Village commercial area and provide both
resident and visitor entertainment and attraction;
NOW, THEREFOR�, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Temporary Use Permit 09-009 as set forth below, subject to
the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this
reference:
1. East Grand Avenue between Courtland Street and Alder Street shall be
closed from 6:00 P.M. to 8:30 P.M. on Friday, July 24, 2009. The following
detour route for through traffic on Grand Avenue shall be established:
Eastbound traffic — South on S. Courtland Street to Ash Street; East on
Ash Street to S. Elm Street; South on S. Elm Street to Fair Oaks; East on
Fair Oaks to S. Halcyon; North on S. Halcyon; Westbound traffic — South
on S. Halcyon to Farroll; West on Farroll to Oak Park; North on Oak Park.
2. Closure of East and West Branch Street from Traffic Way to Mason Street;
Bridge Street from Branch Street to Nelson Street; Olohan Alley from
Bridge Street to Mason Street; Nevada Street at Branch Street; Car Corral
between Village Grill and Bill's Cleaners; Short Street between East
Branch and Olohan Alley from 6:00 am until 5:00 pm.
3. That the Arroyo Valley Car Club will adhere to certain requirements and
conditions set forth by the Community Development, Public Works, Police,
and Building and Fire Departments regarding securiry and traffic control
and all other applicable conditions of a Temporary Use Permit to be
issued by the City as set forth in Exhibit"A"; and
RESOLUTION NO. 4198
PAGE 2
On motion of Council Member Fellows, seconded by Council Member Guthrie, and on
the foliowing roll call vote, to wit:
AYES: Council Members Fellows, Guthrie, Costello, and Mayor Ferrara
NOES: None
ABSENT: Council Member Amold
the foregoing Resolution was passed and adopted this 23nd day of Ju�e, 2009.
RESOLUTION NO. H19�
PAGE 3
TO E , MAYOR
ATTEST:
�
KELLY E ORE, CITY CLERK
APPROVED AS TO COIVTENT:
ST A5 , CITY MANAGER
APPROVED AS TO FORM:
'ln� / S2_._- _
TIM THY J. C EL, CITY ATTORNEY
RESOLUTION NO. yl9$
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
ARROYO VALLEY PEOPLE'S CHOICE CAR SHOW& CRUISE NIGHT
TEMPORARY USE PERMIT 09-009
FRIDAY AND SATURDAY, JULY 24 AND 25, 2009
General Conditions
1. The applicant shall ascertain and comply with all Federal, State, County and Cily
requirements as are applicable to this project.
2. The event shall occur in substantial conformance vvith the application and plans on
file in the Community Development Department.
3. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the altemative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attomeys fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at ffs own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
Community Development Department Conditions
4. Notify affected merchants and property owners on the affected street closure
segments prior to the events and informing the Arroyo Grande Village
Association and the Chamber of Commerce of the car show and cruise night
activities.
Parks and Recreation Departrnent Conditions
5. The event organizers shall coordinate the number and placement of waste
containers by Monday, July 20, 2009, with the Parks Division and the Director of
Parks, Recreation, and Facilities.
6. The event organizers shall submit a recycling plan, supervise all areas, and pick up
litter, waste, and debris, and shall empty all City waste containers in dumpsters
provided by the Car Club.
RESOLUTION NO. y�Tg
PAGE 5
Poltce Department Conditions
7. The applicant shail reimburse remaining City Public Works and Police Department
expenses for trafiic control and related services associated with the Cruise NigM
and Car Show events up to$500.
Public Works Department Conditions
8. The event organizers shall be responsible for providing, setting up, and removing
barricades for dosures of City streets, alleys, parking lots, driveways and City
facilities mentioned in the application.
9. EveM organizers shall place all barricades and signs posting on-street parking
restrictions and parking lot Gosures a minimum of 48 hours prior to the event.
10. Street closures shall be noticed in the Times-Press Recorder at least once during
the week prior to July 24 and 25, 2009.
11. Everrt organizers shall coordinate with the Police, Public Works, and Fire
Departrnents with regard to the closures of streets, alleys, parking lots, and the use
of City property.
12. Event organizers shall Gean all City streets and parking areas udlized at the
conclusion of the event.
Building and Fire Department Conditlons
13. Event organizers must comply with the Building and Fire Department guidelines.
14. Emergency access must be maintained to the satisfaction of the Director of Building
and Fire.
15. The use of generators must be reviewed and approved by the Director of Building
and Fire.
16. All fire lanes must be posted and enforced per Police and Fire Department
guidelines.
17. All food booths must comply with the San Luis Obispo County and City Building
and Fire Department guidelines.
18. The Building and Fire Department must inspect all food booths and generators prior
to event opening.
19. Event organizers shall provide one handicapped accessible restroom.
RESOLUTION NO. 'Y14Y'
PAGE 6
ADDITIONAL CONDITIONS
22. The event organizers shall provide a $1,000,000.00 commercial general liability
insurance policy, subject to City Attomey approval, naming the City as additional
insured.
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OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis ,
Obispo, State of Califomia, do hereby certify under penalty of perjury, that the attached
• Resolution No. 4198 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
23� day of June 2009.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 24"' day of
June 2009.
KELLY ORE, CITY CLERK .
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