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Agenda Packet 2010-01-1211 Ci Counc Tony Ferrara, Mayor Jim Guthrie, Mayor Pro Tem Joe Costello, Council Member Ed Arnold, Council Member Chuck Fellows, Council Member REVISED AGENDA SUMMARY Agenda Steven Adams, City Manager Timothy Carmel, City Attorney Kelly Wetmore, City Clerk CITY COUNCIL MEETING TUESDAY, JANUARY 12, 2010 11 a Arro Grande Cit Council Chambers 215 East Branch Street, Arro Grande 10 CALL TO ORDER 2m ROLL CALL 3m FLAG SALUTE 4m INVOCATION 50 SPECIAL PRESENTATIONS: 70000 P.M. KNIGHTS OF COLUMBUS SAINT BARNABAS EPISCOPAL 5.a. Introduction of Police Sergeants Shawn Cosgrove and Jeff Souza ( ANNIBALI ) 6m AGENDA REVIEW 6a. Move that all ordinances presented for introduction or adoption be read in title onl and all further readin be waived. AGENDA SUMMARY PAGE 2 — JANUARY 12, 2010 7m COMMUNITY COMMENTS AND SUGGESTIONS This is invitation public comment period an to members of the communit to present issues, thou or suggestions on matters not scheduled on this a Comments should be limited to those matters that are within the j urisdiction of the Cit Council. The Brown Act restricts the Council from takin formal action on matters not published on the a In response to y our comments, the Ma or presidin Council Member ma ♦ Direct Cit staff to assist or coordinate with y ou. ♦ A Council Member ma state a desire to meet with y ou, ♦ It ma be the desire of the Council to place y our issue or matter on a future Council a Please adhere to the followin procedures when addressin the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Council as a whole and not directed to individual Council members. ♦ Slanderous, profane or personal remarks a an Council Member or member of the audience shall not be permitted. 8m CONSENT AGENDA The followin routine items listed below are scheduled for consideration as a g roup, The recommendations for each item are noted. An member of the public who wishes to comment on an Consent A item ma do so at this time. An Council Member ma re that an item be withdrawn from the Consent A to permit discussion or chan the recommended course of action. The Cit Council ma approve the remainder of the Consent A on one motion. 8.a. Cash Disbursement Ratification ( KRAETSCH ) Recommended Action: Ratif the listin of cash disbursements for the period December 1, 2009 throu December 31, 20090 8-b- Consideration of Statement of Investment Deposits ( KRAETSCH ) Recommended Action: Receive and file report as of November 30, 20090 8.c. Consideration of Approval of Minutes ( WETMORE ) Recommended Action: Approve the minutes of the Special Cit Council Meetin of December 8 2009 and the Re Cit Council/Redevelopment A Meetin of December 8, 2009, as submitted. 8.d. Consideration of Award of Bid for Utility Service Truck ( PERRIN ) Recommended Action: Award bid to Mullahe Ford in the amount of $68,599.55 for a utilit service truck. AGENDA SU MMARY — JAN UARY 12, 201 PAGE 3 8m CONSENT AGENDA (cont 8.e. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the Elm Street Community Center ADA Im provements Project, PW 2009 -1 ( PERRIN ) Recommended Action: 1 Approve the construction plans and specifications for the Elm Street Communit Center ADA Improvements Pro PW 2009 -10; 2 Find that the sub pro is cate exempt from CEQA pursuant to Section 15303 and 3 Direct the Cit Clerk to file a Notice of Exemption. i n 80fo Consideration of Resolution S of the South County Homeless i Coalition and Efforts to Locate a Homeless Fac n the South County ( ADAMS ) Recommended Action: 1 Adopt a Resolution in support of the South Count Homeless Coalition and their efforts to locate a homeless shelter in the South Count area; and 2 Appoint the Cit Mana to serve as the Cit representative on the San Luis Obispo Communit Foundation Communit Steerin Committee. 8- Consideration of Smart Modernization and Retrofit Technology Solutions Program ( ADAMS ) Recommended Action: 1 Approve preliminar recommendations for the Smart Modernization and Retrofit Technolo gy Pro I Solutions SMARTS and 2 Adopt a Resolution authorizin PacificWest Ener Solutions, Inc. to submit and execute applications on behalf of the Cit for g rant and loan fundin from the California Ener Commission for the SMARTS pro 90 PUBLIC HEARINGS 9-a Consideration in C alifornia FIRST of Resolutions to the Sol ar and Energv Efficiency Program ( ADAMS ) Recommended Action: 1 Adopt a Resolution approvin the Cit participation in the CaliforniaFIRST AB 811 Solar and Ener Efficienc Pro and 2 Adopt a Resolution authorizin the lead entit to appl for funds on behalf of the Cit 100 CONTINUED BUSINESS: 1 0.a. Consideration of Authorization to Issue Reauest for Proposals for an Exclusive Vendor Police Tow Service Agreement and Adopt a Resolution Am ending the � = Master Fee Schedule to Establish an Adm inistrative Fee for Police Tow Service ( ANNIBALI ) Recommended Action: Authorize staff to solicit proposals for an exclusive vendor police tow service and adopt a Resolution amendin the master fee schedule to establish an administrative fee for police tow service. AGENDA SUMMARY 12, 2010 PAGE 4 110 NEW BUSINESS. 11.a. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the Tally Ho Road Sidewalk Improvement Project, PW 2009=07 ( McCLISH ) Recommended Action: 1 Approve the construction plans and specifications for the Tall Ho Road Sidewalk Improvement Pro PW 2009-07; 2 Find that the sub pro is cate exempt from CEQA pursuant to Section 15301 and 3 Direct the Cit Clerk to file a Notice of Exemption. 11.b. Consideration of a Proposed Ordinance Providing Time Extension Opportunities to Land Use Entitlements Consistent with State Legislative Action ( McCLISH Recommended Action: Introduce an Ordinance to extend land use entitlements consistent with state le actions for subdivision maps. 12m CITY COUNCIL MEMBER ITEMS The followin item are placed on the a b a Council Member who would like to information, receive feedback direct staff to prepare and/or request a formal a report be prepared and the item placed on a future a No formal action can be taken. None. 13m CITY MANAGER ITEMS The followin item are placed on the a b the Cit Mana in order to receive feedback and/or request direction from the Council. No formal action can be taken. 13,a, Request for direction whether to m a i ntain the Farmers' Market in the current location or to seek alternative locations during the Short Street test closure E epriod. 14m COUNCIL COMMUNICATIONS Correspondence/Comments as presented b the Cit Council. 150 STAFF COMMUNICATIONS Correspondence/Comments as presented b the Cit Mana 16m COMMUNITY COMMENTS AND SUGGESTIONS This is invitation public comment period an to members of the communit to present issues, thou or suggestions. Comments should be limited to those matters that are within the j urisdiction of the Cit Council. The Brown Act restricts the Council from takin formal action on matters not published on the agenda. AG E N DA S U M MARY ' JAN UARY 12, 2010 PAGE 5 17m ADJOURNMENT All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 214 E. Branch Stree Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability- -3-.-as soon as possible and at least 48 hours prior to the meeting date. This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www-arroyogrande-o Cit. Co__. Meetings are cablecast live and videotaped for replay on ...o.' Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.o ß¹»²¼¿ ׬»³ èò¿ò п¹» ï ß¹»²¼¿ ׬»³ èò¿ò п¹» î ß¹»²¼¿ ׬»³ èò¿ò п¹» í ß¹»²¼¿ ׬»³ èò¿ò п¹» ì ß¹»²¼¿ ׬»³ èò¿ò п¹» ë ß¹»²¼¿ ׬»³ èò¿ò п¹» ê ß¹»²¼¿ ׬»³ èò¿ò п¹» é ß¹»²¼¿ ׬»³ èò¿ò п¹» è ß¹»²¼¿ ׬»³ èò¿ò п¹» ç ß¹»²¼¿ ׬»³ èò¿ò п¹» ïð ß¹»²¼¿ ׬»³ èò¿ò п¹» ïï ß¹»²¼¿ ׬»³ èò¿ò п¹» ïî ß¹»²¼¿ ׬»³ èò¿ò п¹» ïí ß¹»²¼¿ ׬»³ èò¿ò п¹» ïì ß¹»²¼¿ ׬»³ èò¿ò п¹» ïë ß¹»²¼¿ ׬»³ èò¿ò п¹» ïê ß¹»²¼¿ ׬»³ èò¿ò п¹» ïé ß¹»²¼¿ ׬»³ èò¿ò п¹» ïè ß¹»²¼¿ ׬»³ èò¿ò п¹» ïç ß¹»²¼¿ ׬»³ èò¿ò п¹» îð ß¹»²¼¿ ׬»³ èò¿ò п¹» îï ß¹»²¼¿ ׬»³ èò¿ò п¹» îî ß¹»²¼¿ ׬»³ èò¿ò п¹» îí ß¹»²¼¿ ׬»³ èò¿ò п¹» îì ß¹»²¼¿ ׬»³ èò¿ò п¹» îë THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò¿ò п¹» îê ß¹»²¼¿ ׬»³ èò¾ò п¹» ï ß¹»²¼¿ ׬»³ èò¾ò п¹» î ß¹»²¼¿ ׬»³ èò¾ò п¹» í THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò¾ò п¹» ì Ó×ÒËÌÛÍ ÍÐÛÝ×ßÔ ÓÛÛÌ×ÒÙ ÑÚ ÌØÛ Ý×ÌÇ ÝÑËÒÝ×Ô ÌËÛÍÜßÇô ÜÛÝÛÓÞÛÎ èô îððç ÝÑËÒÝ×Ô ÝØßÓÞÛÎÍô îïë ÛßÍÌ ÞÎßÒÝØ ÍÌÎÛÛÌ ßÎÎÑÇÑ ÙÎßÒÜÛô ÝßÔ×ÚÑÎÒ×ß ïò ÎÑÔÔ ÝßÔÔ: Mayor Ferrara called the special meeting to order at 6:46p.m. Council Member Chuck Fellows, Council Member Ed Arnold, City Manager Steven Adams, andCity Attorney Timothy Carmel werepresent.Mayor Pro Tem Joe Costello andCouncil Member Jim Guthriewereabsent. îò ÐËÞÔ×Ý ÝÑÓÓÛÒÌ: None. íò Ý×ÌÇ ÝÑËÒÝ×Ô ÝÔÑÍÛÜ ÍÛÍÍ×ÑÒæ Council Member Guthrie arrivedat 6:52 p.m. ¿òÝÑÒÚÛÎÛÒÝÛ É×ÌØ ÔßÞÑÎ ÒÛÙÑÌ×ßÌÑÎ pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 ¾òÝÑÒÚÛÎÛÒÝÛ É×ÌØÔßÞÑÎ ÒÛÙÑÌ×ßÌÑÎ pursuant to Government Code Section 54957.6: Agency Negotiator:Steven Adams, City Manager Represented Employees: (AGPOA) ìò ÎÛÝÑÒÊÛÒÛ ÌÑ ÑÐÛÒ ÍÛÍÍ×ÑÒæ Mayor Ferrara announced that there was no reportable action from the closed session. ëò ßÜÖÑËÎÒÓÛÒÌæ The meeting was adjourned at 7:01p.m. ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ ̱²§ Ú»®®¿®¿ô Ó¿§±® ßÌÌÛÍÌæ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Õ»´´§ É»¬³±®»ô Ý·¬§ Ý´»®µ øß°°®±ª»¼ ¿¬ ÝÝ Ó¬¹ ÁÁÁÁÁÁÁÁÁÁÁÁ÷ ß¹»²¼¿ ׬»³ èò½ò п¹» ï Ó×ÒËÌÛÍ ÎÛÙËÔßÎ ÓÛÛÌ×ÒÙ ÑÚ ÌØÛ Ý×ÌÇ ÝÑËÒÝ×ÔñÎÛÜÛÊÛÔÑÐÓÛÒÌ ßÙÛÒÝÇ ÌËÛÍÜßÇô ÜÛÝÛÓÞÛÎèô îððç ÝÑËÒÝ×Ô ÝØßÓÞÛÎÍô îïë ÛßÍÌ ÞÎßÒÝØ ÍÌÎÛÛÌ ßÎÎÑÇÑ ÙÎßÒÜÛô ÝßÔ×ÚÑÎÒ×ß ïò ÝßÔÔ ÌÑ ÑÎÜÛÎ Mayor/ChairFerraracalled the Regular City Council meeting to order at 7:05p.m. îò ÎÑÔÔ ÝßÔÔ City Council/RDA:Council/BoardMembers Jim Guthrie,Ed Arnold, Chuck Fellows, and Mayor/ChairTony Ferrara were present.Mayor Pro Tem/Vice Chair Joe Costellowas absent. City Staff Present:City Manager Steven Adams, City Attorney Tim Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services AngelaKraetsch, Chief of Police Steve Annibali, Associate Planner Kelly Heffernon, Planning Manager Jim Bergman, and Director of Community Development Teresa McClish. íò ÚÔßÙ ÍßÔËÌÛ Jim Bergman, President of Arroyo Grande Valley Kiwanis,led the Flag Salute. ìò ×ÒÊÑÝßÌ×ÑÒ Pastor Robert Banker, Open Door Church,delivered theinvocation. ëò ÍÐÛÝ×ßÔ ÐÎÛÍÛÒÌßÌ×ÑÒÍ None. êò ßÙÛÒÜß ÎÛÊ×ÛÉ êò¿ò Ñ®¼·²¿²½»­ λ¿¼ ·² Ì·¬´» Ѳ´§ò Council/Board MemberFellowsmoved,Council/Board Member Arnoldseconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be waived. Mike McConville, E. Branch Street, thanked the City for the speed monitoring program held on E. Branch Street which was effective while in use. He requested that the City come up with a permanent solution toreduce speeding on E. Branch Street. He also requested that the overgrown vegetation at Crown Hill and E. Branch Street be removed. èò ÝÑÒÍÛÒÌ ßÙÛÒÜß Mayor/ChairFerrarainvited members of the public who wished to comment on any Consent Agenda Item to do so at this time. Ira Hughes, Downtown Parking Advisory Board Chairman, referred to Item 8.j. regarding the Car Corral Upgrade Projectand stated he had not heard anything about this project. There were no further public comments received. ß¹»²¼¿ ׬»³ èò½ò п¹» î Minutes: City Council/Redevelopment Agency MeetingPage2 Tuesday, December 8, 2009 Council/BoardMember Arnold requested that Item 8.j. be pulled for further discussion. Council/BoardMember Guthrie requested that Item 8.n. be pulled for further discussion. ß½¬·±²æ Council/BoardMember Arnold moved, and Council/BoardMember Fellowsseconded the motion to approve Consent Agenda Items 8.a. through 8.m.,with the exception of 8.j.and 8.n.,with the recommended coursesof action.City Attorney Carmel read the full titles of the Ordinances in Items 8.l. and 8.m. The motion passed on the following roll-call vote: ßÇÛÍæ Arnold, Fellows,Guthrie,Ferrara ÒÑÛÍæ None ßÞÍÛÒÌæ Costello èò¿òÝ¿­¸ Ü·­¾«®­»³»²¬ ο¬·º·½¿¬·±²ò ß½¬·±²æ Ratifiedthe listing of cash disbursements for the period November 16, 2009 through November 30, 2009. èò¾òݱ²­·¼»®¿¬·±² ±º ß°°®±ª¿´ ±º Ó·²«¬»­ò ß½¬·±²æ Approvedthe minutes of the Regular City Council/Redevelopment Agency meeting of November 24, 2009, as submitted. èò½òݱ²­·¼»®¿¬·±² ±º ß½½»°¬¿²½» ±º ¬¸» λ¼»ª»´±°³»²¬ ß¹»²½§ù­ øÎÜß÷ ß²²«¿´ Ú·²¿²½·¿´ λ°±®¬­ò ÅÝÝñÎÜßà ߽¬·±²æ Receivedand filedthe respective Redevelopment Agency's Annual Financial Reports for the fiscal year ended June 30, 2009. èò¼òݱ²­·¼»®¿¬·±² ±º λ­±´«¬·±² ß½½»°¬·²¹ ¬¸» ͬ¿¬«­ λ°±®¬ ±² Ü»ª»´±°³»²¬ ׳°¿½¬ Ú»»­ øßÞóïêðð÷ò ß½¬·±²æ AdoptedResolution No.4233as followsA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB- èò»òݱ²­·¼»®¿¬·±² ±º ß²²«¿´ Ú·²¿²½·¿´ λ°±®¬ Ú·­½¿´ Ç»¿® îððèóðç λ½»·°¬ ¿²¼ Ë­» ±º É¿¬»® ¿²¼ Í»©»® Ý¿°¿½·¬§ ¿²¼ ݱ²²»½¬·±² Ú»»­ñݸ¿®¹»­ò ß½¬·±²æ Receivedand filedthe annual report of the receipt and use of water and sewer capacity and connection fees and charges, in compliance with Government Code Section 66013. èòºòݱ²­·¼»®¿¬·±² ±º ¿ λ­±´«¬·±² Û­¬¿¾´·­¸·²¹ Í»ª»®¿´ Ë°¼¿¬»¼ ¿²¼ Ò»© Ö±¾ Ü»­½®·°¬·±²­ ¿²¼ Ì©± Ò»© Ö±¾ Ì·¬´»­ò ß½¬·±²æ AdoptedResolutionNo.4234as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHINGSEVERAL UPDATED AND NEW JOB DESCRIPTIONS AND ADDING TWO N èò¹òݱ²­·¼»®¿¬·±² ±º ¿ Ѳ»óÇ»¿® Ì·³» Û¨¬»²­·±² º±® ݱ²¼·¬·±²¿´ Ë­» л®³·¬ ðêóððëå îíï ͱ«¬¸ Ø¿´½§±² α¿¼ò ß½¬·±²æ AdoptedResolutionNo. 4235as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A ONE-YEARTIME EXTENSION FOR CONDITIONAL USE PERMIT 06-005, APPLIED FOR BY JEFF èò¸òݱ²­·¼»®¿¬·±² ¬± ß°°®±ª» ݱ²­¬®«½¬·±² д¿²­ ¿²¼ Í°»½·º·½¿¬·±²­ ¿²¼ Û²ª·®±²³»²¬¿´ Û¨»³°¬·±² º±® ¬¸» É»­¬ Þ®¿²½¸ ͬ®»»¬ λ­«®º¿½·²¹ Ю±¶»½¬ô ÐÉ îððèóðèò ß¹»²¼¿ ׬»³ èò½ò п¹» í Minutes: City Council/Redevelopment Agency MeetingPage3 Tuesday, December 8, 2009 ß½¬·±²æ 1) Approvedthe construction plans and specifications for the West Branch Street Resurfacing Project, PW 2008-08; 2) Authorizedstaff to advertise for construction bids upon receipt of Authorization to Proceed with Construction from Caltrans; 3) Foundthat the West Branch Street Resurfacing Project is categorically exempt from CEQA pursuant to Section 15301(c); and 4) Directedthe City Clerk to file a Notice of Exemption. èò·òݱ²­·¼»®¿¬·±² ±º ß½½»°¬¿²½» ±º Ы¾´·½ ׳°®±ª»³»²¬­ ¿²¼Û¿­»³»²¬­ º±® Ì®¿½¬ îíïð и¿­» ×× ¿²¼ ¬¸» Ï«·¬½´¿·³ ±º ¿ ͬ±®³ Ü®¿·² Û¿­»³»²¬ò ß½¬·±²æ 1) AdoptedResolutionNo.4236as follows:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR TRACT 2310 -PHASEII, CONSTRUCTED BY S&S HOMES; and 2) AdoptedResolutionNo.4237as follows:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING A SEWER MAIN AND STORM DRAIN AND APPROVING THE QUITCLAIMOF A STORM DRAIN EASEMENT IN TRACT 2310 -PHASE II èòµòݱ²­·¼»®¿¬·±² ±º Ì®¿²­º»® ±º Ú«²¼­ º±® ÔßÚÝÑ ß°°´·½¿¬·±² Í°¸»®» ±º ײº´«»²½» ß³»²¼³»²¬ ±² ¬¸» л¿®©±±¼ Ю±°»®¬§ò ß½¬·±²æ Authorizedexpenditure of $5,000 for application to the Local Agency Formation Sphere of Influence in the vicinity of Pearwood Avenue. èò´ò ò ß½¬·±²æ AdoptedOrdinanceNo.616as follows: AN ORDINANCE OF THECITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING CHAPTER 9.28 ENTITLED èò³òݱ²­·¼»®¿¬·±² ±º ß¼±°¬·±² ±º ¿² Ñ®¼·²¿²½» λ°»¿´·²¹ ¿²¼ λ°´¿½·²¹ ݸ¿°¬»® ëòëê ±º ¬¸» ß®®±§± Ù®¿²¼» Ó«²·½·°¿´ ݱ¼» ·² ·¬­ Û²¬·®»¬§ λ¹¿®¼·²¹ Ó¿­­¿¹» Û­¬¿¾´·­¸³»²¬­ò ß½¬·±²æ AdoptedOrdinanceNo. 617as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REPEALING AND REPLACING CHAPTER 5.56 OF THE ARROYO GRANDE MUNICIPAL CODE IN ITS ENTIRETY REGARDING MA ×ÌÛÓÍÐËÔÔÛÜ ÚÎÑÓ ÌØÛ ÝÑÒÍÛÒÌ ßÙÛÒÜß èò¶òݱ²­·¼»®¿¬·±² ¬± 붻½¬ ß´´ Þ·¼­ º±® ¬¸» Ý¿® ݱ®®¿´ Ë°¹®¿¼» Ю±¶»½¬ô ÐÉ îððçóðçò λ½±³³»²¼»¼ ß½¬·±²æ Reject all bids for the Car Corral Upgrade Project, PW 2009-09 and delay the project. Community Development Director McClishgave a brief review of the proposed project; explained that the bids received all exceeded the amount budgeted for the project; explained that staff recommends delaying the project until more concrete costs are known for other parking improvement projects in the Village, and rejecting all bids at this time. City Manager Adams briefly reviewed the other proposed parking projects which include the proposed Plaza project and the Le Point Street Parking Expansion project. ß¹»²¼¿ ׬»³ èò½ò п¹» ì Minutes: City Council/Redevelopment Agency MeetingPage4 Tuesday, December 8, 2009 ß½¬·±²æ Council Member Arnold moved to reject all bids for the Car Corral Upgrade Project, PW 2009-09 and to delay the project.Council Member Guthrie seconded, and the motion passed on the following roll-call vote: ßÇÛÍæ Arnold, Guthrie, Fellows, Ferrara ÒÑÛÍæ None ßÞÍÛÒÌæ Costello èò²òݱ²­·¼»®¿¬·±² ±º ¿ λ­±´«¬·±² ß«¬¸±®·¦·²¹ ¬¸» Ý·¬§ Ó¿²¿¹»® ¬± Û²¬»® ·²¬± ન¬·±²¿´ б´·½» ̱© Í»®ª·½» ß¹®»»³»²¬­ò λ½±³³»²¼»¼ ß½¬·±²æ Adopt a Resolution authorizing the City Manager to enter into rotational police tow service agreements. Council Member Guthrie noted he had reviewed the proposal with the City Manager and Police Chief and while he supports cost recovery, he had concerns with the costs and fees associated with the proposed towservice program.He suggested that a second look be taken at this proposal and that perhaps the way other cities are handling tow service is not necessarily the best way for this City. He reiterated that he supports cost recovery; however, he would prefer bidding the tow service. Chief Annibalistated that in the past the City had used an exclusive tow company and there was some concern that a rotational tow program was not being utilized like in other cities. He said the intention was to go to a rotational tow program and use the set rate by the California Highway Patrol for the region. However, he noted that after discussion, there may be some benefits for the City to continue utilizing a bid process for an exclusive tow agreement. ß½¬·±²æ Council Member Guthriemoved todirect staff to review the tow service program further based on Council comments and comeback with an alternative process. Council Member Arnold seconded, and the motion passed on the following roll-call vote: ßÇÛÍæ Guthrie, Arnold, Fellows, Ferrara ÒÑÛÍæ None ßÞÍÛÒÌæ Costello çò ÐËÞÔ×Ý ØÛßÎ×ÒÙÍ Mayor Ferrara noted that Mayor Pro Tem Costello was currently in route to the meeting and had requested that Item 9.a. be delayed until his arrival. The Council concurred. çò¾òݱ²¬·²«»¼ Ы¾´·½ Ø»¿®·²¹ ó ß°°®±ª¿´ ±º Ê»­¬·²¹ Ì»²¬¿¬·ª» п®½»´ Ó¿° Ý¿­» Ò±ò ðëóððï ¿²¼ Ó·²±® Û¨½»°¬·±² Ý¿­» Ò±ò ðëóððê ¬± Í«¾¼·ª·¼» ¿ ïòîè ß½®» п®½»´ ·²¬± ̸®»» øí÷ λ­·¼»²¬·¿´ Ô±¬­ ¿²¼ ݱ²­¬®«½¬ Ì©± øî÷ λ­·¼»²½»­å ß°°´·½¿²¬ ܻ޴¿«© Þ«·´¼»®­ô ײ½òå Ô±½¿¬·±² êðë Û³¿² ݱ«®¬ò λ½±³³»²¼»¼ ß½¬·±²æ Adopt a Resolution denying the appeal and upholding the -001 and Minor Exception No. 05-006 ß¹»²¼¿ ׬»³ èò½ò п¹» ë Minutes: City Council/Redevelopment Agency MeetingPage5 Tuesday, December 8, 2009 Mayor Pro Tem Costello arrived at 7:25 p.m. and took his place at the dais. not receive project referrals for this item. She explained that although the project was referred to the Native American Heritage Commission and the SLO County Archeological Society, and a Chumash representative was present during archeological excavations and testing of the project site, the project was not referred directly to representatives of the Northern Chumash Tribal Council. The appellant also specifically requested the project be referred to the NationalOceanic andAtmosphericAdministration (NOAA)Therefore, staff recommendedthatconsideration of the . project be continued to the February 9, 2010 City Council meeting to allow these agencies time to comment. Staff further recommended the Council open the public hearing to accept public comments and provide any additional direction to staff. Mayor Ferrara open the public hearing. Duane DeBlauw, applicant, requested that the project be heard tonight and he did not believe there was anything insurmountable concerning the issues that have been brought up, especially with regard to archeology. He stated they have had a Chumashrepresentative on the site during Phase 2 of the archeological study so they are informed and were involved in the meetings. He stated he had not heard of any regulation or requirementwhich requires the City to notify every Chumash th representative, and/or NOAA. He noted the project was in its 5year of review and while he acknowledged the economic slowdown, he believed sufficient notification has been provided, some agencies have submitted letters, and he would just like to move forward at this time. Chris Diedricksen, appellant, expressed concern that the City failed to adequately investigate the project impact on Federal and State protected species; failed to provide notice to three trustee agencies; that the impacts to steelhead troutand red-legged frogs have not been adequately addressedand no biological surveys have been completed; that he has not seen a landscapeplan for the project; that the mitigations are not sufficient and the project needs a full environmental impact report; and that the City must provide notice to all responsible agencies. Hearing no further public comments, Mayor Ferrara closed the public hearing. Associate Planner Heffernon explained that the Department of Fish & Game was sent a referral and the City did not receive a response; however, a response was receivedfrom the U.S. Fish and Wildlife Service, Air Pollution Control District, and Salmon Enhancement. She explained that that the referral to NOAA was one of the reasonsfor requesting the continuance; acknowledgedthat the Chumash includes individual groups, and noted that a Chumash representative was on site during the archeological survey;andthat the project is a Tentative Parcel Map and approval of a landscape planwould be required as a condition of approval. In response to further questions from Council, staff explained that receiving no response from various agencies indicates they have noissues or comments; that the City provided enhanced noticing and was more gratuitous than legally required; that the Chumash representatives were notified that staff would be recommending a continuance and therefore were not present this ß¹»²¼¿ ׬»³ èò½ò п¹» ê Minutes: City Council/Redevelopment Agency MeetingPage6 Tuesday, December 8, 2009 evening; and that staff would have to consult with engineering staff regarding the previously raised issue concerning the fact there is no sewer easement across the property. Further discussion ensued with regard to Chumash representation and that while the City is trying to accommodate many of the Chumash groups; it is not legally required todo so. City Attorney Carmel stated there is not a single Chumash entity for purposes of environmental review that is recognized by any law or agency and that the City is simply trying to accommodate them. He stated that to avoid any significant delays inthe future, staff is making a recommendation for a continuance out of an abundance of caution. Mayor Ferrara also expressed concern about erosion and stabilization ofthe creekbank issue and access to implement mitigation, and stated he would like to explore options regarding this issue. Council Member Fellows noted he was on the Planning Commissionwhen athorough archaeologicalstudy was done and that this was a heavily disturbed site. He noted this project is outside of the creek setback; however, he acknowledged the erosion issue. Council Member Guthrie agreed and commented that the City needs some sortprocedure in the future to address notification of responsible agencies, and was surprised to hear that NOAA was not considered a responsible agency. ß½¬·±²æ Council Member Arnold moved to continue the public hearing to the February 9, 2010 City Council Meeting, and to direct staff to come back with either an alternative or discussion on the bank stabilization and related access issue that is not tied to this project.Council Member Guthrie seconded, and the motion passed on the following roll call vote: ßÇÛÍæ Arnold, Guthrie, Fellows, Costello, Ferrara ÒÑÛÍæ None ßÞÍÛÒÌæ None çò¿òݱ²¬·²«»¼ Ы¾´·½ Ø»¿®·²¹ óݱ²­·¼»®¿¬·±² ±º Ý»²¬»²²·¿´ д¿¦¿ Ю±¶»½¬ ¿²¼ ¿ Ы®½¸¿­» ¿²¼ Í¿´» ¿²¼ ׳°®±ª»³»²¬ ß¹®»»³»²¬ º±® ß½¯«·­·¬·±² ±º Ю±°»®¬§ ¿¬ íðð Û¿­¬ Þ®¿²½¸ ͬ®»»¬ ¿²¼ Í¿´» ¿²¼ Ü»ª»´±°³»²¬ ±º Ý·¬§ Ю±°»®¬§ ¿¬ îðð ¿²¼ îðè Û¿­¬ Þ®¿²½¸ ͬ®»»¬ ¿²¼ ¬¸» ß¼¶¿½»²¬ п®µ·²¹ ß®»¿ò City Manager Adams presented the staff reportand recommended the Council: 1) Approve a Resolution adopting a Negative Declaration withMitigation Measures; 2) Approve the Centennial Plaza preliminary design concept; 3) Approve a contract with RRM Architects for final design of the Centennial Plaza project for a not to exceed amount of $44,000; 4) Approve a Purchase and Sale and Improvement Agreement with NKT Commercial for acquisition of property at 300 East Branch Street, sale of City property at 200 East Branch Street, 208 East Branch Street and the parking area in between, development of a 5,700 square foot commercial building at Short Street and East Branch Street, and adaptive reuse of the 208 East Branch Street building; 5) Select Alternative #3 as the preferred alternative for the NKT Commercial proposed project; 6) Authorize the City Manager to execute documents to obtain debt financing of up to $1.2 million for costs associated with acquisition of the 300 East Branch Street property through the United States Department of Agriculture (USDA) Rural Development Community Facilities low-interest loan program; and 7) ß¹»²¼¿ ׬»³ èò½ò п¹» é Minutes: City Council/Redevelopment Agency MeetingPage7 Tuesday, December 8, 2009 Reject all bids for construction of a fire sprinkler system in the 300 East Branch Street building and direct staff to solicit new bids. Jeff Ferber, RRM Design Group, provided an update and overview of the proposed design of the Centennial Plaza and displayed artist renderings. City Manager Adams commented on design Alternatives 2 and 3 for the Centennial Plaza commercial buildings. Carol Florence, Oasis Associates, representing the developer, and Michael Peachey, architect, gave a visual presentation of the commercial portion of the project using a computer simulated the preferred alternative. Pierre Radamacher,Radamacher Designs, spoke about the use of the Village Design Guidelines for the design of Alternative 3. Council questions of staff ensued concerning the height of the proposed corner building on E. Branch/Short Street; the height of the ceilings; how the benefits of building and development fee revenue would offset the amount of staff time spent to process the project (cost recovery); clarification concerning loss/gain of parking spaces as it relates to proposed new parking projects; explanation of the proposed debt service; clarification of proposed funding sources for the Centennial Plaza project which would include donations, State grants, park development funds, and potential redevelopment funds;and whether the design of the project would invite the illegal use of skateboards in the Village. Mayor Ferrara opened the public hearing. Judith Bean, representing the Arroyo Grande Chamber of Commerce, spoke on behalf of the Chamber Board of Directors in support of Alternative 3 for Centennial Plaza. Ira Hughes, Traffic Commission Chair and Arroyo Grande resident, spoke in opposition to the proposal and expressed concerns about traffic and parking impacts to the Village and Village businesses, eliminating any existing access to Village parking lots, and further expressed concerns about the results of the traffic study that was conducted one day only on a Thursday, and said further traffic studies should be conducted. Shirley Gibsonspoke in opposition to Alternative 3 andthe closure of Short Street and expressed public funds for outdoor dining on private property. Wanetta Bennett, Allen Street, spoke in opposition to the Plaza concept as it does not fit the character of the Village, and opposed the closure of Short Street. Susan Flores, E. Branch Street, spoke in opposition to Alternatives 2 and 3; spoke in support of resolving building issues to comply with ADA requirements;expressed concern with the expenditure of funds for the proposed project and stated it should be utilized to retrofit existing City buildings; opposed the closure of Short Street and loss of parking. Karen White, Halcyon resident, expressed concerns about closure of Short Street; that the Centennial Plaza would create uneven surfaces that would result in walking hazards in the area; the proposed financial plan; and the loss of any parking. Mike McConville, E. Branch Street, spoke in opposition to the Centennial Plaza; supported keeping Short Street open; and supported continuing with the building trade for the City Hall portion of the project. ß¹»²¼¿ ׬»³ èò½ò п¹» è Minutes: City Council/Redevelopment Agency MeetingPage8 Tuesday, December 8, 2009 Greg Steinberger, Village business owner, statedhe initially opposed the project; however, he reviewed the project further, and spoke in support of Alternative 3 for Centennial Plaza stating it would become the heart of the community. Denise Andreini, Village business owner,acknowledged that parking in the Village is an issue; however, she spoke in support of the Centennial Plaza which could be an asset to the Village, make the Village more of a downtown, and that in the long-term it would be an asset to Village business owners. Gordon Bennett, Allen Street, expressed concerns with the proposals as it relates to impacts to ; and that there needs to be more public review and input before decisions are made. John Gutierrez, Village business owner, expressed concern that the City is paying for thingsthat the developer should pay for and that he did not get any help from the City for his business, particularly for outdoor restaurant seating. He did not support the use of local sales tax for the projectand opposed any City financing for the project. Nick Tompkins, NKT Commercial, provided some background and responded to concerns expressed about the proposal including proposed variations in Alternatives 2 and 3, that the public restrooms would be maintained, that Centennial Plaza would be ADA accessible; that handicapped parking would be provided; that he was not asking for a handout; that he asked for third party appraisals and hasagreed to absorb the difference; and stated he would be paying 100% of his share. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Mayor Ferrara called for a break at 9:10 p.m. The Council reconvened at 9:25 p.m. Council Member Arnold provided the following comments: -The design of the commercial shops feels a little large; -Supported the proposed building trade; -Spoke about short term and long term benefits; supported consolidation of City departments; -Referred to the parking lot project on Le Point Street and said if the project is funded, he was not concerned with loss of spaces as the project would increase parking availability in the City; -Expressed concerns about the design and construction costs for the Centennial Plaza; -Need to lower or even out difference in elevation between restroomsand restaurant; -Expressed concern about exiting from the parking lot if Short Street were closed, and suggested eliminating Centennial Plaza and making Short Street an exit only; -Supported outdoor restaurant seating; however, he supported selling the sidewalk property for restaurant use. -Expressed hesitation about approving the projects as proposed. Council Member Guthrie provided the following comments: -Has a fundamental problem with the City Hall proposal and stated it is oversized for what we will needin the long term as it relates to the number of employees; -Acknowledged deferred maintenance on the existing City Hall building; supported retaining the current building and not purchasing the additional building; -Supported retaining the City Hall and thePublic Worksbuilding; said it is not a question of space, itis a questionof how we use our resources; -Supported moving forward on sale to NKT to raise revenue to retrofit City Hall; ß¹»²¼¿ ׬»³ èò½ò п¹» ç Minutes: City Council/Redevelopment Agency MeetingPage9 Tuesday, December 8, 2009 -Disagreed with staff about prioritiesfor local sales tax revenue;noted that the voters did not vote affirmatively for the advisory measure concerning City facilities;supported finishingother identified priorities first; -Stated he used to support the Centennial Plaza project but now all projects are tied together and he could not support; -Should look at sale of building on Short Streetfor private development; -Believed the traffic study on Short Street was inadequate as it only contained one day of data; expressed concern about traffic impacts; -Should relook at Centennial Plaza concept;need more options; -Noted that Alternative 3 is best available design choice for the commercial component and supporteddemolition of the Building Department building. Council Member Fellows provided the following comments: -Believed the proposal makes a huge change in the heart of the Village; -Expressed concern about impacts to authenticity of the Village; -Stated that the public has to vote on the issue of building a new Police Station and that there is very little public knowledge about the City Hall project; -Referred to his review of the General Plan; reviewed process of 2001 General Plan Update and the resulting objectives and values for the City that do not support this project; wants to preserve the rural small town character; -Believed that the City should survey the citizens; -Did not agree with the environmental study, particularly with regard to demolition of the Building Department building which is a significant environmental impact; -Stated the Plaza is not important to the community; did not support funding for design of the Plaza; -Opposed closing Short Street; expressed concern about creating more traffic; -Supported the Purchase and Sale Agreement for acquisition of property and sale of City property; however, did not support linking all projects together; -Opposed demolition of the Building Department building; -Agreed that public property should not be used for restaurant use; -Did not agree that the Le Point Street parking lot project and Plaza are a higher priority than improving the Car Corral parking lot. Mayor Pro Tem Costello provided the following comments: -Referred to trade of property; supported goal to address ADA issues; however, was not sure the proposal was the most economical solution as the proposal does not include fixing all the existing City Hall ADA issues; acknowledged that acquiring the Mason Street building would allow the City additional time to address the ADA issues; -Expressed concerned about the Centennial Plaza and opposed closing Short Streetwhich would result in traffic queuing and stacking problems; -Supported Alternative 3 design for the commercial component; however, he did not support providing public space for the restaurant use; -Prefers to see existing façade of Building Department building used or moving the building to another location; acknowledged that the Building Department building was not designated as historical; -Believed there were too many proposals to tie together; ß¹»²¼¿ ׬»³ èò½ò п¹» ïð Minutes: City Council/Redevelopment Agency MeetingPage10 Tuesday, December 8, 2009 -Supported looking further at results of closing Short Street by providing a temporary closure and conducting a more comprehensive traffic study; -Could not support all of the proposed recommendations. Mayor Ferrara provided the following comments: -In response to a questionregarding public comments, staff provided information regarding the results of the Short Street traffic study; -In response to a question, City Manager Adams explained that staff met with representatives of the existing parking lot behind City Hall; -Addressed the use of local sales tax and noted that the City has addressed all of the priorities identified in the advisory measures and that this is an opportunity to address much needed facilities; -With regard to acquisitionof the Mason Street building, he agreed that currently staff numbers are low due to the economy; however, he did not believe that is permanent; -Believed that the additional space was not exclusively to accommodate staff but that is was more important to accommodate interaction with the public by providing a one stop shop; -Acknowledged that the City has delayed implementing ADA improvements for many years and supported purchase of the additional building; stated that City Hall cannot currently provide accommodations to the disabled public or employees; that the Mason Street office building is a service ready ADA compliant building; -Referred to General Plan goal to maintain small-town, rural atmosphere and is committed to this critically important goal; -With regard to preserving history; hewould not allow any important Village buildings to be demolished, which is why the Council implemented a historic designation process; stated the Building Department building is not historic; said that trying to save the façade was his idea; -Supported Alternative 3 as the most desirable; -Suggested that the height, size and scale of the new structures may need to be re-evaluated; supported high ceilings; -Supported the Centennial Plaza project and stated that if preserving history is important to the community, why not celebrate its history with a Centennial Plaza; - -Stated that the Le Point Street parking project is key to this plan; should be encouraging people to park and walk; trying to bepedestrian friendly in the Village; -Sees outdoor seating as a private extension of a restaurant; if public, it should be part of the Plaza; -Would be amenable to a more in-depth study on the closure of Short Street;need to look at that issue before we take action on the rest of the proposal; stated that the City needs a place th to celebrate its 100year anniversary and history; -Supported the City Hall strategyand said it is critical to take advantage of this opportunity; -Supported the Alternative3 design for the commercial component; -Cannot support, until more data is available, the Centennial Plaza design that is currently being proposed; however, he may support it at a later date after review of traffic and circulation data. Council Member Arnold suggested that if S. Mason Street could be reconfigured to install a left turn only lane, it may resolve the queuing problems and he could support the Centennial Plaza now. He also stated the City should sell the sidewalk property or lease it. ß¹»²¼¿ ׬»³ èò½ò п¹» ïï Minutes: City Council/Redevelopment Agency MeetingPage11 Tuesday, December 8, 2009 In response to questions by Council Member Guthrie, staff confirmed that the traffic counts on Short Street were done on one Thursday; and staff also confirmed that it hopes to complete the ADAimprovements in the City Hall bathrooms in the next two to three years. Mayor Ferrara suggested taking a further look at Short Street traffic counts and the suggestion for implementing a left-turn lane on S. Mason Street. Council Member Fellows expressed concerns that this solution would not work. Brief discussion ensued regarding a traffic study, circulation issues, and ADA issues. ß½¬·±²æ Mayor Pro Tem Costello moved to reject all bidsfor construction of a fire sprinkler system in the 300 East Branch Street building and direct staff to solicit new bids; and to further direct staff to move forward with a traffic study within the next 30 days to study theclosure of Short Street and a left turn laneon S. Mason Street, and to bring the item back shortly thereafter.Council Member Arnold secondedthe motion. Council Member Fellows commented that he would not support the motion specifically because he does not supporttheCentennial Plaza and he does not believe the community wants it, and because he opposes the closure of Short Streetso he could not support temporary closureof the street for the purposes of a traffic study. The motion passed on the following roll call vote: ßÇÛÍæ Costello, Arnold, Guthrie, Ferrara ÒÑÛÍæ Fellows ßÞÍÛÒÌæ None çò½òݱ²¬·²«»¼ Ы¾´·½ Ø»¿®·²¹ óݱ²­·¼»®¿¬·±² ±º ¿ λ­±´«¬·±² ß³»²¼·²¹ ݱ²¼·¬·±²­ ±º ß°°®±ª¿´ º±® Ì»²¬¿¬·ª» Ì®¿½¬ Ó¿° Ò±ò îéçî º±® Ю±°»®¬§ Ô±½¿¬»¼ Ò»¿® Ú¿·® Ñ¿µ­ ߪ»²«» øÛ¿­¬ ±º ß®®±§± Ù®¿²¼» ݱ³³«²·¬§ ر­°·¬¿´÷ô ß°°´·»¼ º±® ¾§ ײ²±ª¿¬·ª» ر«­·²¹ ͱ´«¬·±²­ô ײ½ò Community Development DirectorMcClish presented the staff report andrecommended the Council: 1) Adopt a Resolution amending conditions of approval for Vesting Tentative Tract Map 2792 to accept in-lieu fees instead of the provision of deed restricted units to meet affordable housing requirements and to allow the developer to make payment of their proportionate share of South Alpine Water Main Upgrade; and 2) Appropriate $80,000 from the Water Facility Fund for improvements to the South Alpine Water Main.Staff then responded to questionsclarifying the value of the proj proportional share of the South Alpine Water Main project, and the timing of construction of the water main project. Mayor Ferraraopened the public hearing, and upon hearing no comments, he closed the public hearing. Council comments ensued in support of the proposalto accept in-lieu fees and to allow the developer to make payment of their proportionate share of the South Alpine Water Main project. ß¹»²¼¿ ׬»³ èò½ò п¹» ïî Minutes: City Council/Redevelopment Agency MeetingPage12 Tuesday, December 8, 2009 ß½¬·±²æ CouncilMember Guthriemoved toadopt a Resolution as follows: THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CONDITIONS OF APPROVAL FOR VESTING TENTATIVE TRACT MAP CASE NO. 05-003 AND PLANNED UNIT DEVELOPMENT CASE NO. 05-007, APPLIED FOR BY CENTRAL COASTREAL ESTATE DEVELOPMENT FOR PROPERTY LOCATED ON FAIROAKS AVENUE (EAST OFARROYO GRANDE COMMUNITY HOS ò CouncilMember Fellowsseconded, and the motion passed on the following roll call vote: ßÇÛÍæ Guthrie, Fellows, Arnold, Costello, Ferrara ÒÑÛÍæ None ßÞÍÛÒÌæ None çò¼òݱ²­·¼»®¿¬·±² ±º ײ¬»®·³ Ë®¹»²½§ Ñ®¼·²¿²½» Û­¬¿¾´·­¸·²¹ ¿² ß¼¼·¬·±²¿´ Ú±«® Ó±²¬¸ ¿²¼ Ú·º¬»»² Ü¿§ Ó±®¿¬±®·«³ ±² ¬¸» ß°°®±ª¿´ ±º Ü»ª»´±°³»²¬ Ю±¶»½¬­ò City Manager Adams presented the staff report and recommended the Council:1)Adopt an Ordinance extending the moratorium on the development projects for an additional four months and fifteen days for a total period of six months; and 2) Approve and issue the Moratorium Status Report. Mayor Ferrara referred to the results of the test wells and said he thought the data was inconclusive. Council Member Arnold commented that he had heard it was possible that the San Simeon Earthquake may have ruptured the Pismo wastewater treatment plan outfall connection to the Sanitation District and the possible contamination/seawater intrusion mayberelated to the rupture. Mayor Ferrara opened the public hearing. Mike McConville, E. Branch Street, asked if there was a status report available. Hearing no further public comments, Mayor Ferrara closed the public hearing. Council comments included support for establishing an additional four month and fifteen day moratorium on the approval of development projects to allow staff time to implement studies and recommendations to address water resourcesfor future development projects;support for approving and issuing a status report; and direction to staff to further research obtaining State water. ß½¬·±²æ Council Member Arnold moved to adopt an Interim Urgency Ordinance as follows: INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE EXTENDING A MORATORIUM ON THE APPROVAL OF DEVELOPMENT ,and to approve and issue the Moratorium Status Report. Council Member Guthrie seconded, and the motion passed on the following roll call vote: ß¹»²¼¿ ׬»³ èò½ò п¹» ïí Minutes: City Council/Redevelopment Agency MeetingPage13 Tuesday, December 8, 2009 ßÇÛÍæ Arnold, Guthrie, Fellows, Costello, Ferrara ÒÑÛÍæ None ßÞÍÛÒÌæ None ïðò ÝÑÒÌ×ÒËÛÜ ÞËÍ×ÒÛÍÍ ×ÌÛÓÍ None. ïïò ÒÛÉ ÞËÍ×ÒÛÍÍ ×ÌÛÓÍ ïïò¿òݱ²­·¼»®¿¬·±² ±º Í»´»½¬·±² ±º ݱ«²½·´ Ó»³¾»® Ù«¬¸®·» ¿­ Ó¿§±® Ю± Ì»³ò λ½±³³»²¼»¼ ß½¬·±²æ Appoint Council Member Guthrie as the Mayor Pro Tem for the next one-year period. ß½¬·±²æ Council Member Arnold moved toselect Council Member Guthrie as Mayor Pro Tem for the next one-year period. Council Member Fellows seconded, and the motion passed on the following roll call vote: ßÇÛÍæ Arnold, Fellows, Guthrie,Costello, Ferrara ÒÑÛÍæ None ßÞÍÛÒÌæ None ïîò Ý×ÌÇ ÝÑËÒÝ×Ô ÓÛÓÞÛÎ ×ÌÛÓÍ None. ïíò Ý×ÌÇ ÓßÒßÙÛÎ ×ÌÛÓÍ None. ïìò ÝÑËÒÝ×Ô ÝÑÓÓËÒ×ÝßÌ×ÑÒÍ Council Member Arnold commented on how nice the Village looks. Council Member Fellows referred to public comments concerning speeding on E. Branch Street and inquired whether a permanent radar speed sign could be installed there. Council Member Fellows suggested further discussion at a future date on the use of water barricades and how they are drained. ïëò ÍÌßÚÚ ÝÑÓÓËÒ×ÝßÌ×ÑÒÍ City Manager Adams issued a reminder about the City furlough andthat City offices would be closed between December 24, 2009 through January 1, 2010. ïêò ÝÑÓÓËÒ×ÌÇ ÝÑÓÓÛÒÌÍ ßÒÜ ÍËÙÙÛÍÌ×ÑÒÍ Susan Flores, E. Branch Street, spoke in support of speed signs on E. Branch Street and stated that the speed limit should be 25 mph; reported that the Lucia Mar Unified School District has not planted the required landscapingat its maintenance building on Stanley Avenue; and stated that ß¹»²¼¿ ׬»³ èò½ò п¹» ïì Minutes: City Council/Redevelopment Agency MeetingPage14 Tuesday, December 8, 2009 ïéò ßÜÖÑËÎÒÓÛÒÌ Mayor/ChairFerraraadjourned the meeting at 11:35p.m. ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ ̱²§ Ú»®®¿®¿ô Ó¿§±®ñݸ¿·® ßÌÌÛÍÌæ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Õ»´´§É»¬³±®»ô Ý·¬§ Ý´»®µñß¹»²½§ Í»½®»¬¿®§ øß°°®±ª»¼ ¿¬ ÝÝ Ó¬¹ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁ÷ ß¹»²¼¿ ׬»³ èò½ò п¹» ïë THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò½ò п¹» ïê ß¹»²¼¿ ׬»³ èò¼ò п¹» ï ß¹»²¼¿ ׬»³ èò¼ò п¹» î ß¹»²¼¿ ׬»³ èò¼ò п¹» í ß¹»²¼¿ ׬»³ èò¼ò п¹» ì ß¹»²¼¿ ׬»³ èò»ò п¹» ï ß¹»²¼¿ ׬»³ èò»ò п¹» î ß¹»²¼¿ ׬»³ èò»ò п¹» í THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò»ò п¹» ì ß¹»²¼¿ ׬»³ èòºò п¹» ï ß¹»²¼¿ ׬»³ èòºò п¹» î ß¹»²¼¿ ׬»³ èòºò п¹» í ß¹»²¼¿ ׬»³ èòºò п¹» ì ß¹»²¼¿ ׬»³ èòºò п¹» ë ß¹»²¼¿ ׬»³ èòºò п¹» ê ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» é п¹» é ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» è п¹» è ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» ç п¹» ç ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» ïð п¹» ïð ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» ïï п¹» ïï ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» ïî п¹» ïî ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» ïí п¹» ïí ß¹»²¼¿ ׬»³ èòºò ß¹»²¼¿ ׬»³ èòºò п¹» ïì п¹» ïì ß¹»²¼¿ ׬»³ èò¹ò п¹» ï ß¹»²¼¿ ׬»³ èò¹ò п¹» î ß¹»²¼¿ ׬»³ èò¹ò п¹» í ß¹»²¼¿ ׬»³ èò¹ò п¹» ì ß¹»²¼¿ ׬»³ èò¹ò п¹» ë ß¹»²¼¿ ׬»³ èò¹ò п¹» ê ßÌÌßÝØÓÛÒÌ ï ß¹»²¼¿ ׬»³ èò¹ò п¹» é ß¹»²¼¿ ׬»³ èò¹ò п¹» è ß¹»²¼¿ ׬»³ èò¹ò п¹» ç ß¹»²¼¿ ׬»³ èò¹ò п¹» ïð ß¹»²¼¿ ׬»³ èò¹ò п¹» ïï ß¹»²¼¿ ׬»³ èò¹ò п¹» ïî ß¹»²¼¿ ׬»³ èò¹ò п¹» ïí ß¹»²¼¿ ׬»³ èò¹ò п¹» ïì ß¹»²¼¿ ׬»³ èò¹ò п¹» ïë ß¹»²¼¿ ׬»³ èò¹ò п¹» ïê ß¹»²¼¿ ׬»³ èò¹ò п¹» ïé ß¹»²¼¿ ׬»³ èò¹ò п¹» ïè ß¹»²¼¿ ׬»³ èò¹ò п¹» ïç ß¹»²¼¿ ׬»³ èò¹ò п¹» îð ß¹»²¼¿ ׬»³ èò¹ò п¹» îï ß¹»²¼¿ ׬»³ èò¹ò п¹» îî ß¹»²¼¿ ׬»³ èò¹ò п¹» îí ß¹»²¼¿ ׬»³ èò¹ò п¹» îì ß¹»²¼¿ ׬»³ èò¹ò п¹» îë ß¹»²¼¿ ׬»³ èò¹ò п¹» îê ß¹»²¼¿ ׬»³ èò¹ò п¹» îé ß¹»²¼¿ ׬»³ èò¹ò п¹» îè ß¹»²¼¿ ׬»³ èò¹ò п¹» îç ß¹»²¼¿ ׬»³ èò¹ò п¹» íð ß¹»²¼¿ ׬»³ èò¹ò п¹» íï ß¹»²¼¿ ׬»³ èò¹ò п¹» íî ß¹»²¼¿ ׬»³ èò¹ò п¹» íí ß¹»²¼¿ ׬»³ èò¹ò п¹» íì ß¹»²¼¿ ׬»³ èò¹ò п¹» íë ß¹»²¼¿ ׬»³ èò¹ò п¹» íê ß¹»²¼¿ ׬»³ èò¹ò п¹» íé ß¹»²¼¿ ׬»³ èò¹ò п¹» íè ß¹»²¼¿ ׬»³ èò¹ò п¹» íç ß¹»²¼¿ ׬»³ èò¹ò п¹» ìð ß¹»²¼¿ ׬»³ èò¹ò п¹» ìï ß¹»²¼¿ ׬»³ èò¹ò п¹» ìî ß¹»²¼¿ ׬»³ èò¹ò п¹» ìí ß¹»²¼¿ ׬»³ èò¹ò п¹» ìì ß¹»²¼¿ ׬»³ èò¹ò п¹» ìë ß¹»²¼¿ ׬»³ èò¹ò п¹» ìê ß¹»²¼¿ ׬»³ èò¹ò п¹» ìé ß¹»²¼¿ ׬»³ èò¹ò п¹» ìè ß¹»²¼¿ ׬»³ èò¹ò п¹» ìç ß¹»²¼¿ ׬»³ èò¹ò п¹» ëð ß¹»²¼¿ ׬»³ èò¹ò п¹» ëï ß¹»²¼¿ ׬»³ èò¹ò п¹» ëî ß¹»²¼¿ ׬»³ èò¹ò п¹» ëí ß¹»²¼¿ ׬»³ èò¹ò п¹» ëì ß¹»²¼¿ ׬»³ èò¹ò п¹» ëë ß¹»²¼¿ ׬»³ èò¹ò п¹» ëê ß¹»²¼¿ ׬»³ èò¹ò п¹» ëé ß¹»²¼¿ ׬»³ èò¹ò п¹» ëè ß¹»²¼¿ ׬»³ èò¹ò п¹» ëç ß¹»²¼¿ ׬»³ èò¹ò п¹» êð ß¹»²¼¿ ׬»³ èò¹ò п¹» êï ß¹»²¼¿ ׬»³ èò¹ò п¹» êî ß¹»²¼¿ ׬»³ èò¹ò п¹» êí ß¹»²¼¿ ׬»³ èò¹ò п¹» êì ß¹»²¼¿ ׬»³ èò¹ò п¹» êë ß¹»²¼¿ ׬»³ èò¹ò п¹» êê ß¹»²¼¿ ׬»³ èò¹ò п¹» êé ß¹»²¼¿ ׬»³ èò¹ò п¹» êè ß¹»²¼¿ ׬»³ èò¹ò п¹» êç ß¹»²¼¿ ׬»³ èò¹ò п¹» éð ß¹»²¼¿ ׬»³ èò¹ò п¹» éï ß¹»²¼¿ ׬»³ èò¹ò п¹» éî ß¹»²¼¿ ׬»³ èò¹ò п¹» éí ß¹»²¼¿ ׬»³ èò¹ò п¹» éì ß¹»²¼¿ ׬»³ èò¹ò п¹» éë ß¹»²¼¿ ׬»³ èò¹ò п¹» éê ß¹»²¼¿ ׬»³ èò¹ò п¹» éé ß¹»²¼¿ ׬»³ èò¹ò п¹» éè ß¹»²¼¿ ׬»³ èò¹ò п¹» éç ß¹»²¼¿ ׬»³ èò¹ò п¹» èð ß¹»²¼¿ ׬»³ èò¹ò п¹» èï ß¹»²¼¿ ׬»³ èò¹ò п¹» èî ß¹»²¼¿ ׬»³ èò¹ò п¹» èí ß¹»²¼¿ ׬»³ èò¹ò п¹» èì ß¹»²¼¿ ׬»³ èò¹ò п¹» èë ß¹»²¼¿ ׬»³ èò¹ò п¹» èê OE pRROro _ INCORPORATED Z T ig JU 10, Iilt F O 0 FORN \P MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER 0/ SUBJECT: AGENDA ITEM 8.G — SUPPLEMENTAL INFORMATION DATE: JANUARY 12, 2010 Please find attached a proposed revised Resolution for Item 8.g — The SMART Modernization and Retrofit Technology Solutions Program. The amount of requested authorization for the loan application has been increased to $230,000. Additional items were added based upon a program PG &E is offering to retrofit street lights with LED lights. This increases the cost of the overall project, but also increases the projected savings accordingly. Please let me know if you have any questions. attachment r RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING PACIFICWEST ENERGY SOLUTIONS, INC TO SUBMIT AND EXECUTE ENERGY CONSERVATION FUNDING APPLICATIONS ON BEHALF OF THE CITY OF ARROYO GRANDE WHEREAS, The City Council of the City of Arroyo Grande desires to improve and address budgetary constraints from severe State funding cuts, implement appropriate methods to reduce cost, control energy usage, and reduce greenhouse gas emissions; and WHEREAS, the City of Arroyo Grande has partnered with PacificWest Energy Solutions, Inc. to complete an Investment Grade Audit of the City of Arroyo Grande facilities to determine energy conservation measures where modernization of facilities and investment in solar photovoltaic facilities would result in reduction in energy needs and produce cost savings that can be used to fund such improvements; and WHEREAS, the City Council of the City of Arroyo Grande finds that projected costs of the proposed energy conservation measures will be less than the anticipated costs that the City of Arroyo Grande will incur in utility consumption and operation, without those energy conservation measures; and WHEREAS, the City of Arroyo Grande is interested in pursuing all available Grants, Low - Interest Energy Financing Programs, California Energy - Related Recovery Programs, and Utility Rebates /Incentives Programs; and WHEREAS, the California Energy Commission and other Third Party Financing Providers have loan programs available to schools, hospitals, local governments, special districts, and public care institutions to finance energy efficiency improvements. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande authorizes PacificWest Energy Solutions, Inc. to bring forward the necessary documents to the City Council of Arroyo Grande acting as the contract representative to enter into an Energy Solutions Agreement between City of Arroyo Grande and PacificWest Energy Solutions, Inc. BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande authorizes PacificWest Energy Solutions, Inc. to apply on the City's behalf for all available Grants, Low - Interest Energy Financing Programs, California Energy - Related Recovery Programs, and Utility Rebates /Incentives Programs to fund and implement the energy conservation measures identified in the Investment Grade Audit. RESOLUTION NO. PAGE 2 BE IT FURTHER RESOLVED, that in compliance with the California Environmental Quality Act (CEQA), the City Council of Arroyo Grande finds that the activities to be funded by the applicable grants, loans, and rebates /incentives constitute a project that is categorically exempt from CEQA Guidelines, Section 15301(a). BE IT FURTHER RESOLVED, that if recommended and approved for funding by the California Energy Commission or other Third Party Financing Providers, the City Council of the City of Arroyo Grande authorizes PacificWest Energy Solutions, Inc. to bring forward the necessary documents to the City Council of the City of Arroyo Grande acting as the Finance Authority to accept a loan or other financing instrument up to $230,000. -- - BE IT FURTHER RESOLVED, that the amount of the loan or other financing instrument will be paid in full, plus interest, under the terms and conditions of the applicable Loan or Financing Agreement, Promissory Note, and Tax Certificate of the California Energy Commission or other Third Party Financing Providers. BE IT FURTHER RESOLVED, that City Manager is hereby authorized and empowered to negotiate and execute in the name of the City of Arroyo Grande all necessary documents to implement and carry out the purpose of this Resolution, and to undertake all actions necessary to implement and complete the energy conservation measures project. AYES: NOES: ABSENT: On motion of Council Member , seconded by Council Member , and on the following roll call vote: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this day of , 2010. RESOLUTION NO. ..i PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ß¹»²¼¿ ׬»³ çò¿ò п¹» ï ß¹»²¼¿ ׬»³ çò¿ò п¹» î ß¹»²¼¿ ׬»³ çò¿ò п¹» í ß¹»²¼¿ ׬»³ çò¿ò п¹» ì ß¹»²¼¿ ׬»³ çò¿ò п¹» ë ß¹»²¼¿ ׬»³ çò¿ò п¹» ê ß¹»²¼¿ ׬»³ çò¿ò п¹» é ß¹»²¼¿ ׬»³ çò¿ò п¹» è ß¹»²¼¿ ׬»³ çò¿ò п¹» ç ß¹»²¼¿ ׬»³ çò¿ò п¹» ïð ß¹»²¼¿ ׬»³ çò¿ò п¹» ïï ß¹»²¼¿ ׬»³ çò¿ò п¹» ïî ß¹»²¼¿ ׬»³ çò¿ò п¹» ïí ß¹»²¼¿ ׬»³ çò¿ò п¹» ïì ß¹»²¼¿ ׬»³ çò¿ò п¹» ïë ß¹»²¼¿ ׬»³ çò¿ò п¹» ïê ß¹»²¼¿ ׬»³ çò¿ò п¹» ïé ß¹»²¼¿ ׬»³ çò¿ò п¹» ïè ß¹»²¼¿ ׬»³ çò¿ò п¹» ïç ß¹»²¼¿ ׬»³ çò¿ò п¹» îð ß¹»²¼¿ ׬»³ çò¿ò п¹» îï ß¹»²¼¿ ׬»³ çò¿ò п¹» îî ß¹»²¼¿ ׬»³ çò¿ò п¹» îí ß¹»²¼¿ ׬»³ çò¿ò п¹» îì ß¹»²¼¿ ׬»³ çò¿ò п¹» îë ß¹»²¼¿ ׬»³ çò¿ò п¹» îê ß¹»²¼¿ ׬»³ çò¿ò п¹» îé ß¹»²¼¿ ׬»³ çò¿ò п¹» îè ß¹»²¼¿ ׬»³ çò¿ò п¹» îç ß¹»²¼¿ ׬»³ çò¿ò п¹» íð ß¹»²¼¿ ׬»³ çò¿ò п¹» íï ß¹»²¼¿ ׬»³ çò¿ò п¹» íî ß¹»²¼¿ ׬»³ çò¿ò п¹» íí ß¹»²¼¿ ׬»³ çò¿ò п¹» íì ß¹»²¼¿ ׬»³ çò¿ò п¹» íë ß¹»²¼¿ ׬»³ çò¿ò п¹» íê ß¹»²¼¿ ׬»³ çò¿ò п¹» íé ß¹»²¼¿ ׬»³ çò¿ò п¹» íè ß¹»²¼¿ ׬»³ çò¿ò п¹» íç ß¹»²¼¿ ׬»³ çò¿ò п¹» ìð ß¹»²¼¿ ׬»³ çò¿ò п¹» ìï ß¹»²¼¿ ׬»³ çò¿ò п¹» ìî ß¹»²¼¿ ׬»³ çò¿ò п¹» ìí ß¹»²¼¿ ׬»³ çò¿ò п¹» ìì ß¹»²¼¿ ׬»³ çò¿ò п¹» ìë ß¹»²¼¿ ׬»³ çò¿ò п¹» ìê ß¹»²¼¿ ׬»³ çò¿ò п¹» ìé ß¹»²¼¿ ׬»³ çò¿ò п¹» ìè ß¹»²¼¿ ׬»³ çò¿ò п¹» ìç ß¹»²¼¿ ׬»³ çò¿ò п¹» ëð ß¹»²¼¿ ׬»³ çò¿ò п¹» ëï ß¹»²¼¿ ׬»³ çò¿ò п¹» ëî ß¹»²¼¿ ׬»³ çò¿ò п¹» ëí ß¹»²¼¿ ׬»³ çò¿ò п¹» ëì ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ï ß¹»²¼¿ ׬»³ ïðò¿ò п¹» î ß¹»²¼¿ ׬»³ ïðò¿ò п¹» í ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ì ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ë ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ê ß¹»²¼¿ ׬»³ ïðò¿ò п¹» é ß¹»²¼¿ ׬»³ ïðò¿ò п¹» è ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ç ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïð ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïï ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïî ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïí ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïì ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïë ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïê ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïé ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïè ß¹»²¼¿ ׬»³ ïðò¿ò п¹» ïç ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îð ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îï ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îî ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îí ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îì ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îë ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îê ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îé ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îè ß¹»²¼¿ ׬»³ ïðò¿ò п¹» îç ß¹»²¼¿ ׬»³ ïðò¿ò п¹» íð ß¹»²¼¿ ׬»³ ïðò¿ò п¹» íï ß¹»²¼¿ ׬»³ ïðò¿ò п¹» íî ß¹»²¼¿ ׬»³ ïðò¿ò п¹» íí THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ ïðò¿ò п¹» íì ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ï ß¹»²¼¿ ׬»³ ïïò¿ò п¹» î ß¹»²¼¿ ׬»³ ïïò¿ò п¹» í ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ì ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ë ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ê ß¹»²¼¿ ׬»³ ïïò¿ò п¹» é ß¹»²¼¿ ׬»³ ïïò¿ò п¹» è ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ç ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ïð ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ïï ß¹»²¼¿ ׬»³ ïïò¿ò п¹» ïî ß¹»²¼¿ ׬»³ ïïò¾ò п¹» ï ß¹»²¼¿ ׬»³ ïïò¾ò п¹» î ß¹»²¼¿ ׬»³ ïïò¾ò п¹» í ß¹»²¼¿ ׬»³ ïïò¾ò п¹» ì ß¹»²¼¿ ׬»³ ïïò¾ò п¹» ë THIS PAGE INTENTIONALLY LEFT BLANK