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Agenda Packet 2010-01-26City Con e1*1 Tony Ferrara, Mayor Jim Guthrie, Mayor Pro Tem Joe Costello, Council Member Ed Arnold, Council Member Chuck Fellows, Council Member Steven Adams, City Manager Timothy J. Carmel , City Attorney Kelly Wetmore, City Clerk AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, JANUARY 26, 2010 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. INVOCATION 5. SPECIAL PRESENTATIONS None. 6. 6a. 7:00 P.M. ARROYO GRANDE LIONS CLUB PASTOR ROBERT BANKER OPEN DOOR CHURCH Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. AGENDA SUMMARY — JANUARY 26, 2010 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: ♦ Direct City staff to assist or coordinate with you. ♦ A Council Member may state a desire to meet with you. ♦ It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Council as a whole and not directed to individual Council members. ♦ Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period January 1, 2010 through January 15, 2010. 8.b. Consideration of Statement of Investment Deposits (KRAETSCH) Recommended Action: Receive and file the report of current investment deposits as of December 31, 2009. 8.c. Consideration of Annual Adjustment of Development Impact Fees (KRAETSCH) Recommended Action: Adopt a Resolution approving the annual adjustment to the City's Development Impact Fees. 8.d. Consideration of Annual Adjustment of Sewer Connection Fees (KRAETSCH) Recommended Action: Adopt a Resolution approving the annual adjustment to the sewer connection fees based on changes in the ENR Construction Cost Index (CCI). 8.e. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of January 12, 2010, as submitted. AGENDA SUMMARY — JANUARY 26, 2010 PAGE 3 8. CONSENT AGENDA (cont'd) 8.f. Consideration of Designation of Assistant City Attorney (CARMEL) Recommended Action: Approve designation of David Hirsch as Assistant City Attorney under the existing Legal Services Agreement with Carmel & Naccasha, LLP. 8.g. Consideration of a Resolution in Support of the Local Taxpayer, Public Safety and Transportation Act of 2010 (ADAMS) Recommended Action: Adopt a Resolution in support of the Local Taxpayer, Public Safety and Transportation Act of 2010. 8.h. Consideration of Recommendations Involving Efforts to Locate a Homeless Facility in the South County (ADAMS) Recommended Action: 1) Appoint Mayor Pro Tem Guthrie to the San Luis Obispo County Community Foundation Klaproad Initiative Task Team; and 2) Authorize the City Manager to submit a letter on behalf of the City to Assemblyman Blakeslee requesting State legislation to enable the City to spend Redevelopment Agency Affordable Housing Set Aside funds outside the City limits for the purpose of constructing a regional homeless shelter. 8.i. Consideration of Acceatance of Public Imarovements and Easements for Tract 2792 and the Quitclaim of a Sanitary Sewer Easement (McCLISH) Recommended Action: 1) Adopt a Resolution accepting the easements and improvements for Tract 2792; and 2) Adopt a Resolution approving the quitclaim of a sanitary sewer easement. 8.j. Consideration of Adoption of an Ordinance Providing Time Extension Opportunities to Land Use Entitlements Consistent with State Legislative Action (McCLISH) Recommended Action: Adopt an Ordinance to extend land use entitlements consistent with State legislative actions for subdivision maps. 9. PUBLIC HEARINGS: None. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration to Aaarove Construction Plans and Saecifications and Environmental Exemation for the Tally Ho Road Sidewalk Proiect. PW 2009 -07 (continued) (McCLISH) Recommended Action: 1) Approve the construction plans and specifications for the Tally Ho Road Sidewalk Improvement Project, PW 2009 -07; 2) Find that the subject project is categorically exempt from CEQA pursuant to Section 15301(c); and 3) Direct the City Clerk to file a Notice of Exemption. AGENDA SUMMARY — JANUARY 26, 2010 PAGE 4 11. NEW BUSINESS: (cont'd) 11.b. Consideration of Police Station Bond Measure for June 8. 2010 Election (ADAMS) Recommended Action: 1) Adopt a Resolution determining the need for a new police station facility; 2) Introduce an Ordinance calling and giving notice of a special election on the proposition of the issuance of bonds for construction of a new police station and refinancing of the 2003 fire station bonds; and 3) Review and provide comments regarding the proposed ballot argument and tax rate statement. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments /San Luis Obispo Regional Transit Authority (SLOCOG /SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Brisco /Halcyon /Hwy 101 Interchange Project Subcommittee (4) Other (b) MAYOR PRO TEM JIM GUTHRIE: (1) South County Area Transit (SCAT) (2) Community Action Partnership (3) California Joint Powers Insurance Authority (CJPIA) (4) Homeless Services Coordinating Council (HSOC) (5) Tourism Committee (6) Other (c) COUNCIL MEMBER JOE COSTELLO: (1) Zone 3 Water Advisory Board (2) Air Pollution Control District (APCD) (3) Fire Oversight Committee (4) Other (d) COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA) (2) Economic Vitality Corporation (EVC) (3) Other (e) COUNCIL MEMBER FELLOWS: (1) County Water Resources Advisory Committee (WRAC) (2) Other AGENDA SUMMARY — JANUARY 26, 2010 PAGE 5 13. CITY COUNCIL MEMBER ITEMS The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and /or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) Request for input regarding submittal of a letter of interest to the Kagoshima Prefecture in Japan to identify a potential Sister City for Arroyo Grande (FERRARA) 14. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and /or request direction from the Council. No formal action can be taken. None. 15. COUNCIL COMMUNICATIONS: Correspondence /Comments as presented by the City Council. 16. STAFF COMMUNICATIONS: Correspondence /Comments as presented by the City Manager. 17. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 18. ADJOURNMENT * * * * * * * * * * * * * * * * * * * * * * * ** All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 214 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability - related modification or accommodation, contact the Legislative and Information Services Department at 805 - 473 -5414 as soon as possible and at least 48 hours prior to the meeting date. * * * * * * * * * * * * * * * * * * * * * * * ** This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.orq * * * * * * * * * * * * * * * * * * * * * * * * ** City Council /Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo - span.org. THIS PAGE INTENTIONALLY LEFT BLANK P 0 INCORPORATE * JULY 10, 1911,/ MEMORANDUM T: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICESJ BY: FRANCES R. MEAD, ACCOUNTING SUPERVISO SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RAT CATION DATE: JANUARY 26, 201 RECOMMENDATION: It is recommended the City Council 'ratify the attached listing of cash disbursements for the period January 1 through January 15, 2010. FINANCIAL IMPACT: There is a $2,090,451-03 fiscal impact that includes the following items: • Accounts Payable Checks 1 43766 -1 43914 $ 1 ,721,' 58.27 • Payroll Checks & Benefit Checks $ 369,292.76 BACKGROUND: Cash disbursements are made weeny based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for In the FY 2009-10 budget. ALTERNATIVES: The following alternatives are prodded for the Council #s consideration: Approve staffs recommendation; Do not approve staff's recommendation; 0 Provide direction to staff. Agenda Item 8.a. Page 1 CITY COUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION JANUARY 26, 2010 PAGE 2 ADVANTAGES: • The Finance Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. • Invoices are paid in a timely manner to establish goodwill with merchants. • Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as city Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION ►TION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, January 21 2010. The Agenda and report were posted on the city's website on Friday, January 22, 2010. No public comments were received. Attachments: 1. January 1 -15 2010 — Accounts Payable Check Register 2. January 15, 201 0 — PayroII check & Benefit Checks Register Agenda Item 8.a. Page 2 143772 0110712010 000055 B & T SVC STN 143773 0110712010 007633 BARCODE WAREHOUSE EHOUSE 143774 0110712010 000085 BRENDA BARROW 143775 0110712010 007536 THOMAS BECKER 143776 0110712010 000078 BLUEPRINT EXPRESS 143777 0110712010 000081 B LLINGER 28.28 143778 ATTACHMENT 'I c> 148779 0110712010 007804 BURKE, WILLIAMS c� 12/0712009 Pa 1 pkHit 346.04 Check History Listing CL 143780 01/07/2010 000110 CAST DEPT OF 01/19/2010 :11 PM CITY OF ARROYO GRANDE ( � 12/2112009 Bank code: boa 01 07120'10 005890 CANNON W i D 11/16/2009 946.00 Ch ]ate Vendor status ClearNoid D ate Invoice Irv. Date Amount Paid Check Tote 143765 01/07/2010 007632 ADVANTAGE HOMES 010610 01/06/2010 5.00 5.00 1 43766 01107/2010 001259 AGP VIDEO, INC 3663 12/02/2009 450.00 450.00 143767 01/07/2010 006436 ALL STATE POLICE 0070715 -1N 10/28/2009 3 3 143768 01/07/2010 007241 ANIMAL SERVICES 121209 12/1212009 34,933.25 34,933.25 143769 01/07/2010 003175 AQUA-METRIC BALES 0036648 -IN 12114/2009 593.61 693.61 143770 01/07/2010 005507 AT&T 12/7 -7480 12107/2009 65.79 65.79 143771 0110712010 006607 AT&T 10661 12125!2009 1 636 67 143772 0110712010 000055 B & T SVC STN 143773 0110712010 007633 BARCODE WAREHOUSE EHOUSE 143774 0110712010 000085 BRENDA BARROW 143775 0110712010 007536 THOMAS BECKER 143776 0110712010 000078 BLUEPRINT EXPRESS 0000001 066137 1661514 1066135 0000001066138 8710 1 584 2010 121509 7834 7764 8228 1 22 '1 09 114848 188212 132504 1800039426 200932 47686 12/2512009 143777 0110712010 000081 B LLINGER 28.28 143778 0110712010 000087 BREZIDEN PEST CONTROL, c> 148779 0110712010 007804 BURKE, WILLIAMS c� 12/0712009 1 75.71 01/06/2010 346.04 12/15/2009 CL 143780 01/07/2010 000110 CAST DEPT OF 'D 143781 0110712010 006905 CAL COAST INSIGNIA ( � 12/2112009 cD co 143782 01 07120'10 005890 CANNON W i D 11/16/2009 946.00 0000001 066137 1661514 1066135 0000001066138 8710 1 584 2010 121509 7834 7764 8228 1 22 '1 09 114848 188212 132504 1800039426 200932 47686 12/2512009 29.30 12/2212009 28.28 12/2512009 15.75 12/2512009 14.33 12/2912009 145.00 12/0712009 1 75.71 01/06/2010 346.04 12/15/2009 607.93 10/1 3/2009 48.50 10/0612009 6.53 12/01/2009 2099 2.72 12/2112009 300 1211612009 1 1211712009 3 11/16/2009 946.00 12/1 412009 1 1213112009 815.83 111301 5 1,923.33 145.00 1 75.71 346.04 607.99 52.75 300.00 112.00 4,52'1.00 1,363.25 815.63 Page: 1 apC kHi st 01/19/2010 3.11 PIS Check History Listing CITY OF ARROYO GRANDE P a ge. 2 Bark c ode. bo Check # Date Vendor status Clear/Vold Date Invoice Inv. Date Amount Paid Check Total 47691 11/30/2009 2,222.74 47692 11/30/2009 543.31 47683 11/30/2009 434.11 47687 11130/2909 339.51 47693 11/30/2009 55.99 47690 1113012009 55.09 8,928.55 143783 01107/2010 004548 CARMEL & NACCASHA, LLP 1 2657 01105/2010 14,802.85 12656 0110812019 376.50 1 8 143784 9110712010 000603 CARQU EST AUTO PARTS 7314- 376097 12/15/2009 1 02.16 7314- 378719 12/29/2009 39.88 7314- 376007 12114/2009 38.80 1 80.84 143785 0110712010 003186 CELLULAR ONE 00636 1212212009 1 48.92 148.92 143786 0110712010 005926 CHEMSEA CH V 0111112010 692043 1212112009 171.51 171.51 143787 9110712010 005053 CHOICE TECHNICAL 0008222 ;I 11/25/2009 428.98 420.00 143788 9110712019 000164 CHRISTIANSON C HEVROLET 71387 1211112009 372.30 71312 1211112009 371.58 71350 1211512009 320.40 28629 1211412009 17.47 1,081.73 143789 9110712010 891848 DELL MARKETING LP XDKDDNTT4 1211812009 454.12 454.12 143799 9119712019 899298 J B DEW AR, INC 717249 1211612909 1 31.13 131.13 143791 0110712010 007222 O HILLON MANAGEMENT DMS -99- 093-94 12/21/2099 1,853.00 1 143792 0110712010 007577 FAST UNDERCAR 39433 1211112009 736.32 736.32 143793 01/07/2010 006333 FIA CARD SERVICES 12120 - 7345 1 212012093 1 D 12120 - 7837 1212012009 549.18 c� 12120 -6347 1212012009 291.91 1 2120 -1331 12/2012009 247.96 12120 -9702 1 212012009 47.49 2 ^ � 143794 0110712010 007634 FIDELITY 1 NATIONAL TITLE 940000003693 1212412009 360.00 350 M C 143795 01/07/2010 004646 EIRE CHIEFS ASSOC. OF SLO V 0111112010 01 0510 0110512010 69.09 60.00 0 Page. 2 apCkHist Check History Listing P a g e: 11191201 :11 PM CITY OF ARROYO GRANDE Bark code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Totes 1 43796 01/07/2010 002358 GREAT WESTERN ALARM 091202323101 01/0112010 28.00 091260913101 01/01/2010 28.00 001200713101 01 101 12010 28.00 84.00 143797 0110712010 000301 HEACOCK TRAILERS& 31267 0110412610 23.93 23.93 143798 0110712010 001 474 ROBERT H 0 P1I N S 1 22900 12/2912009 36.18 36.18 143799 0110712010 003949 K PAPER 27088 1211712009 233.54 28021 1 212412009 233.84 467.08 143800 0110712010 006415 LIVE FILE, LLC 010610 0110612010 1 0.00 10.00 143801 0110712010 000393 LUCIA MAR UNIFIED SCHOOL 100380 1219712009 287.88 100390 1213012003 162.80 100363 1210712000 149.10 100382 1210712009 138.00 10036 1210712003 70.80 100364 1210712003 69.23 1 09362 1210712009 83.28 327.48 1 43802 0110712010 006237 MACE SECURITY ALARMS 12869 1210112009 132.00 132.00 143803 0110712010 008868 PETER MC CLURE 010610 011O01201O 60.00 60.00 143804 0110712010 00O429 MINER'S ACE HARDWARE, K1 8539 1211812009 71.74 1081 1212912009 59.41 K18945 94 1212112009 84.32 1 9486 1212912009 33.67 1 9176 1212412009 33.60 19764 0110212010 23.91 K14800 1111212009 23.88 D K19080 12123f 2003 23.02 73054 01/01/2010 19.54 10470 1212312693 1 7.31 CL 0 29193 12/17/2009 15.2 0 c� 6428 1211612099 15.20 28023 1210812009 18.18 M 00 25641 1212112069 12.48 V ■ ice/ �� r. ■� wou*� P ap I Hi t 01/1912010 3:11 PIA Check History Listing CITY OF ARROYO GRANDE Page: Bank code: boa Check 0 Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total K6042 12/1 712009 9.75 20040 01/05/2010 7.60 19786 0110212010 6.81 29236 1 211 712009 4.35 1 9449 12129/2009 2.18 89022 12/24/2009 -6.72 29656 12/21/2009 -12.48 429.66 143805 0110712010 000468 OFFICE DEPOT 501328449001 12/1812009 67.38 591 594967001 1211612009 16.46 501 596499001 12/1812009 -8.68 74.16 143806 0110712010 000481 PACIFIC GAB & ELECTRIC 12114- 794689 1211412009 110.00 110.00 143807 0110712010 007108 PARAMOUNT CLEANERS 2884 1113012009 289.00 269.00 148808 01/07/2010 008695 PERRY'B ELECTRIC MOTORS 10483 12/1012009 2 2,360.76 143809 0110712010 000490 PERVO PAINT CO 61 624 12/11/2009 1 1 1 291 .41 143810 0110712010 000492 PETTY CASH PETTY CASH - PD 01/07/2010 332.22 332.22 143811 01/07/2010 004158 PH GROUP 112009157 1211812009 100.00 1 00.00 143812 0110712010 000975 PITNEY BOWES PURCHASE 421671 1111712009 2 2 143813 0110712010 000498 PITNEY BOWES, B, I N 7 -DC09 1211312009 86.00 56.00 143814 0110712010 009503 POOR RICHARD'S PRESS, 207984 1211712009 606.06 606.0 143815 0110712010 000986 QUADRANT SYSTEMS, INC 901217. 0110312010 1,106.06 1 143816 0110712010 000523 R & T EMBROIDERY, INC 36036 12/29/2009 27.80 27.60 143817 0110712010 002670 RI CH LEASING 4372083 1212012009 166.33 165.33 c� 143818 0110712010 002142 SAN LUIS PAPER CO 590286 -00 1211012009 868.11 590778 -00 12/1712009 521.78 CL 0 690286 -01 1211612009 1 08.32 1 c� 143819 0110712010 007635 SANTA BARBARA COUNTY 010610 0110612010 150.00 160.00 ^ � M 00 143829 0110712010 000579 JOYCE SARI ATARI 010610 0110612010 18.82 18.82 Page: ap kHi t 01/1912010 :11PM Check History Listing CITY OF ARROYO GRANDE P 5 Bank coda: boa Check ## Date Vendor Statue ClearNold Date Invoice Inv. Date Amount Paid Check Total 1 43821 01/07/2010 003838 SILVAS OIL COMPANY, INC 240935 12/22/2009 3 3 1 43822 01107/2010 000 552 SLO COUNTY 1 20309 12/03/2009 302.50 302.50 143823 01197/2010 000553 SLO COUNTY 01 710 0110712019 25.00 25.00 143824 01107/2010 000555 SLO COUNTY DEPT OF 472 1212312009 1 1,525,895.81 143825 01107/2010 000564 SLO COUNTY T NEWSPAPERS 6356636 11/29/2009 124.44 124.44 143825 0110712010 007537 SLO PEST AND TERMITE 20090275 -01 01101/2010 2,925.00 2,925.00 143327 01/0712010 000598 SNAP -ON TOOLS CORP 192325 1219912009 373.19 373.19 143828 0110712010 000513 STATEW I LSE SAFETY & 75255 12118/2009 444.08 75253 1211812909 443 75255 12118/2903 298.78 752 12113/2903 1 91.12 1 143829 0110712010 992289 STEVEN ENTERPRISES, INC 0246295 -IN 1219212009 483.48 488.48 143830 01/07/2010 004655 SWRCB FEES WD-001 3 12/09/2009 1,225.00 1,220.99 143831 01/0712010 995395 TODD ENGINEERS 45291 9-09 10/0812009 5,419.50 5 143832 0110712910 095552 TRA B ASSOCIATES 957.3 1111512009 2 2 143833 0110712010 002137 VERI ON WIRELESS 0827842885 1212212009 37.42 0818719755 1112212009 57.30 0822800113 1210712009 14.58 149.30 143834 0110712010 000587 1IAYNE'S TIRE, INC 789719 1211012909 20.99 20.00 143835 01107/2010 992324 MICHAEL ZIGELMAN 38449550 12/21/2009 54.35 54.35 D 143835 0111112010 999125 CA ST DEPT OF 123199 1213112009 125.35 125.35 tD 143837 01/11/2010 005925 CHEMSEARCH 592043 1212012009 343.92 343.02 143333 0111112010 004343 F1l E CHIEFS AS S C, OF SLO 011110 0111112010 57.00 57.00 143339 0111 112010 999553 S LO CO U NTY 011 110 0111112010 25.00 25.00 c� M 00 �iD Page: a pCkHi st Check History Listing Page: 8 1/19/201 :11PM CITY OF ARROYO GRANDE Bank oche: boa Check # Date Vendor Statue ClearNoid Date Invoice Inv. Date Amount Paid Check Total 143849 01/1112010 097641 MARY ALLARD Ref999190922 01198/2019 111.98 111.98 143860 01/11/2919 907646 APARTMENT & LAND WOW 00027 01/0812913 95.13 35.13 143851 81111/2019 007643 VICTORIA BONIFACIO R 99100024 01/08/2010 88.29 88.29 143852 0111112019 007638 BROTHERS INVESTMENT Ref000100019 01/08/2010 116-62 115.62 143853 91/1112010 007639 BROTHERS INVESTMENT RefOOO 100020 31/0812010 169.42 159.42 1 43854 01111/2010 007645 BOB HUBBLE R f0901 00026 0110812010 61.60 51.59 143865 0111'1/2010 007640 JACOB HDITR N R f000100021 31/0812019 92.46 92.46 143866 0111112019 007642 LUCAS OSTROM Ref000100023 01/08/2010 22.43 22.49 143857 011'11 /2910 007644 K I M BE RLY TH O MAS Ref000100025 0119812010 91.99 91.99 143858 0111112910 003479 LAFCO 010616 01/11/2010 5 5 143862 9111412919 005386 ACS FIREHOUSE 481 649 12124/2009 1,152.86 1 52.86 143863 0111412913 001259 AGP VIDEO, INC 371 0119512019 19.00 19.09 143664 0111412010 005316 AS AP 122993 1212012009 9.17 5.17 143866 0111412010 391944 BASIC CHEMICAL 515681432 1212112939 663.92 663.92 143866 9111412010 007574 RAYMOND BER ER 911416 3111412616 357.09 357.00 143867 9111412919 007648 EDWARD BOUGH 911416 0111412010 181.00 181.03 143868 0111412010 009090 BRISCO NULL & LUMBER 143249 1210912399 16.50 143432 1213012009 2.35 18.85 143863 0111412010 002488 CALB - CA BUILDING 911119 01/11/2010 150.00 150.00 t� 143879 01/14/2010 005890 CANNON 47783 E ��' / 9 1130120 1 47689 1113012009 912. 1 2,912.50 CL 0 143871 0111412010 001990 CHARTER 122899 1212812009 194.95 194.95 143872 01/14/2010 699174 C 0- 3388949 1212212009 111.52 111.52 \ 0 M iD W Page: 6 apCkHiet Check History Listing Page: 0111912010 3 :11 PM CITY OF ARROYO GRANDE Bank code. boas Check # Date Vendor Statue ClearNold Date Invoice Inv. Date Amount Paid Check Total 143873 01114/2010 007649 MATTHEW COWARD D 1141 01/14/2010 150.00 150.00 143874 01114/2010 000195 CRYSTAL SPRINGS WATER 48517 1113012009 5.95 5.95 143875 01/14/2010 003227 SHANE DAY 011310 01/13/2010 270.82 270.82 148878 0111 412010 000577 LEONARD B DE LOS SANTOS 010510 0110512010 451.50 451.50 143877 01114/2010 007850 D1AN1 BUILDING CORP 010710 01/07/2010 141.00 141.00 143878 01/14/2010 007651 DEBBIE FISHER 011410 0111412010 150.00 150.00 143879 0111412010 004372 GAPING TAYLOR& 10219 11/30/2009 355.00 10180 11/30/2009 188.05 543.05 143880 01/'1412010 000605 THE GAB COMPANY 114 -140 04/0112010 423.47 1/4-211 01/04/2010 1 45.18 118 -200 01/06/2010 103.62 110 -208 01105/2010 53.59 118 -21 01/06/2010 30.39 116-111 01/06/2010 11.18 707 .43 143881 01/1412010 001718 GOLDSTAR PRODUCTS, INC 0015984- 0039813 12/11/2009 598.97 698.97 143882 01/1412010 007854 GRANITE RIDGE ENGIN, GRP 9.40 10/2112009 3,200.00 9.39 1011 1,650-00 4,850.00 143883 01/14/2010 000347 J P TOOL REPAIR 33142 11/02/2009 23.05 23.65 143884 01/1412010 007581 KLEEN KING 123009 12130/2009 400.00 400.00 143885 0111412010 000420 MIER BROS LANDSCAPE 161529 12/01/2009 114.19 114.19 143886 01/14/2010 000429 MINERTS ACE HARDWARE, ARE, K20747 0111112010 195.74 D K73087 0110412010 36.21 K2027 01/07/2010 3.80 K1 9308 1 212712009 3.25 239.00 143887 01/1412010 000441 MULLAHEY FORD FOCS5202625 1211712009 34.99 34.99 143888 01/1412010 007112 MUNICIPAL CODE CORP 121709 12/17/2009 1 1 M 00 w iD Page: a p kHist Check History Listing Page: 8 01/19/2010 :11 PM CITY OF ARROYO YO GRANDE Bank code: boa C heck # Date Vendor statue ClearNold Date Invoice Irv. Data Amount Paid Check Total 143389 91/14/2019 999466 NOBLE SAW, INC 70968 12/9712099 149.66 149.68 143890 01/14/2919 699468 OFFICE DEPOT 590593429991 12/96/2999 108.19 497464774091 11/11/2009 106.47 502244672 01 12122/2909 71.67 497464826091 1111212909 28.25 5012 121'1412999 13.44 500731546001 1210912999 8.27 336.29 143891 01/14/2010 000481 PACIFIC GAS & ELECTRIC 1 2/24 - 393299 12/2412009 21 ( 497.35 1 12116/2099 14 # 832.95 36,249.33 143392 9111412019 093089 RIND N CONSULTANTS, INC 13382 1019212999 2 21829.19 143393 01/14/2010 000534KEVIN R DHA 010710 9119712010 209.99 290.90 143894 9111412613 0921 SECRETARY OF STATE 010810 0119612010 49.09 49.09 143895 9111412619 097653 SECURITY BLANKET 992263 1212812099 499.09 490.99 143896 9111412919 090553 SLO COUNTY 01131 9111312010 26.90 25.99 143397 9111412019 090664 SLO COUNTY NEWSPAPERS 6860592 1211712099 648.94 6857848 12/9112999 135.66 6858865 1212712099 185.86 6857846 1 21911 1 83.79 6869577 1211 712999 139.95 6860591 1211712999 139.95 6658666 121271 126.31 6858868 1212712999 124.44 1564-00 143898 9111412919 063831 RANDY D SMART, OD 121199 12/11/2009 506.99 536.99 D 143899 0111412019 999598 SNAP-ON TOOLS CORP 192978 9119612919 71.61 71.61 cc 143999 01/14/2010 093641 SOUTH COUNTY SANITARY 2792471 911911261 212.32 ^ CL 2792254 9119112919 112.16 2792723 01 19112916 112 cc � 2792375 01/01/2010 5.3'1 / 442.66 M 143991 61/1412913 007662 SOUTHERN CALIF 1=P 'S 611119 0111112313 65-00 66.00 ^ O ice/ Page: ap kHi t Check History Listing Page: 01119/2010 :11 PM CITY OF ARROYO GRANDE Bank code; boa Deck 0 Date Vendor Status Clear/Vold Date Invoice Inv. Date Amount Paid Check Total 1 43902 0111412010 007647 JA ICE STILIN VIEL 011410 01/14/2010 150.90 150.00 1 43903 0111412010 000620 STREATOR PIPE & SUPPLY 51'141 337.001 12/1612009 65.66 65.66 143904 0111412010 066054 TIMES PRESS RECORDER 20387 1212212009 19.20 19.20 143905 0111 412010 002370 TITAN INDUSTRIAL 1038855 12/22/2003 374.21 1038890 12128/2009 55.68 429.89 1 43906 0111412010 000822 US POSTMASTER ASTER 011110 0111112010 250.90 250.00 143907 0111412010 009677 PEGGY 1 ALKO 121 869 12/18/2009 134.40 134.40 143908 0111412010 003429 CARRIE VAN BEVEREN 0111 01/11/2010 23.12 28.12 143999 0111412010 005430 V A ANIMAL HOSPITALS 01121 0111212010 5.00 5.00 1 43919 01/14/2010 007599 WATER SYSTEMS 63 1 013112009 1,000.00 73 1213112009 695.75 1,695.75 1 4391 1 0111412010 000688 WEST COVINA NURSERIES 33091 12/1 812009 506.07 506.07 143912 0111412010 000699 LEE WILSON ELECTRIC 0357 1213112009 475.70 0228 12/3112009 1 38.03 0227 1213112009 100.79 709.52 143913 0111412010 004897 WOOD RODGERS INC 71087 12110/2010 2 71 086 12/10/2010 612.20 2,624.70 143914 01/14/2010 006651 FAITH ZENKER 011410 0111412010 150.00 150.00 boa Total: 1 D c� c� CL 0 c� �F 138 checks in this report Total Checks: 1 Page. 9 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 1 212512003 - 11712010 X1/15/10 FUND 910 334 5101 Salaries Full time 1 35 } 022.20 FUND 220 11,81 .89 5102 salaries Part -Time - PPT 14,749.42 FUND 228 1 5103 Salaries Part -Time - TPT %061.42 FUND 284 880.38 5105 Salaries OverTime 8 FUND 285 811.74 5107 Salaries standby 529.78 FUND 012 2 5108 Holiday Pay 48 FUND 040 17 5109 Sick Pay 3 369,292.76 5110 Annual Leave Buyback 5111 Vacation Buyback 5112 Back Leave Buyback - 51 1 3 Vacation Pay 10 5114 Comp Pay 2 8118 Annual Leave Pay 1 5121 PERS Retirement 0 5122 Social Security 18,778.45 5123 PARS Retirement 821.28 5128 State Disability Ins. 1,092.63 5127 Deferred compensation 736.59 8131 Health Insurance 44,342.45 5132 Dental Insurance 5 1 928.80 5133 Vision Insurance 1 2.39 5134 Life Insurance 547.76 5135 Long Term Disability 28.78 5143 Uniform Allowance 5144 Car Allowance 875.00 5146 council Expense 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 75.00 5150 Bi- Lingual Pay 125.09 5151 cell Phone Allowance 417.59 389,292.78 Agenda Item 8.a. Page 12 RO INCORPORATE JULY 10 i 1 '• F 0 0 � MEMORANDUM To: CITY COUNCIL FROM: ANGELA K AETSCH, DIRECTOR of ADMINISTRATIVE SERVICE : FRANCES R, HEAD, ACCOUNTING SUPERVISO SUBJECT: CONSIDERATION of STATEMENT of INVESTMENT DEPOSITS DATE: JANUARY 2, 2010 RECOM MENDATION : It is recommended the City Council receive and file the attached report listing the current investment deposits of the city of Arroyo Grande, as of December 31, 2009, as required by Government Code Section 53646(b). FINANCIAL IMPACT: There is no funding impact to the City related to this report. However, the city does receive interest revenue based on the interest rate of the investments B AC KGR OUN D : This report represents the City's investments as of December 31, 2009. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of December 31 the investment portfolio was in compliance with all State laws and the City's inv estment policy. ANALYSIS of ISSUES: The Director of Administrative Services has historically submitted to the City Council a monthly report, providing time following information: 1. Type of investment. 2. Financial institution (bank, savings and loan, broker, etc). 3. Date of maturity. 4. Principal amount. 5 . Fate of interest. 6 . Current market value for all securities having a maturity of more than 12 months. 7 . Relationship of the monthly report to the annual statement of investment policy. Agenda Item 8.b. Page 1 CITY COUNCIL CONSIDERATION of INVESTMENT DEPOSITS JANUARY 26, 2010 PAGE 2 ALTERNATIVES: ES: The following alternatives are provided for the Council's consideration. Recommended Alternative - Approve staffs recommendation to receive and file the attached report listing the current investment deposits. Do not approve staff's recommendation Provide direction to staff ADVANTAGES: Safety of principal is the foremost objective of the city. Investments are undertaken in a manner that sees to ensure the preservation of capital in the overall portfolio. DISADVANTAGES: Some level of risk is present In any Investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non- negotiable Time certificate of Deposit early, or even the default of an issuer. Tor minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent. ENVIRONMENTAL REVIEW: IEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, January 21, 2010. The Agenda and report were posted on the City's website on Friday, January 22, 2010. No public comments were received. Attachments. 1. Portfolio Summary: December 31, 2009 Agenda Item 8.b. Page 2 ATTAHME#T 1 t CITY O ARROYO GRANDE Portfolio Management Portfolio Summary December 31, 2009 City of Arroyo Grande 214 E. Branch St. Arroyo Grande, CA 93430 Phone: (805)473 - 5400 Interest Investments Boob Value Interest Rate Rate PY Date of Purchase Terra Maturity Date % of P ortfolio Local Agency investment Funds 1 6,797 0.569% 2.363% 96.04% erdcates of Deposit - Banks Go lden Security Bank 99,000.66 4.40 October 9 , 2608 760 October 9, 2010 0.52% First Federal Bank of California 99,909.99 2.53 Se ptemb er 16, 2909 731 Se ptember 2 1, 2011 6.57 Redding Bank of Commerce 266 2.40 Septem 21, 2609 913 M 21, 20 12 1.44% First Repu Bank 260 0 009.90 3.00 November 9, 2009 36 m s N ovem be r 9, 2012 1.44 Total Certificates of D eposit 669, 660.09 3. 96% c> Total investments 17,396 100.00% c� CL c� c� 00 wCr THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.b. Page 4 INCORPORATED MEMORANDUM M JUL 1 0, 1$11 To: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR of ADMINISTRATIVE ATIVE SEI VICE SUBJECT: CONSIDERATION of ANNUAL ADJUSTMENT of DEVELOPMENT IMPACT FEES DATE: JANUARY 26, 201 R ECOMMENDATION: It Is recommended the City Council adopt the attached Resolution approving the annual adjustment to the City's Development Impact Fees. FINANCIAL IMPACT: The adoption of the attached Resolution will increase the Development Impact Fees charged for new development projects in 2010. The revenue generated from this increase is dependent on the amount of new development in the communi during the corning year. BACKGROUND: Section 3 .36.040 of the Arroyo Grande Municipal Code states that the fees shall be adopted by resolution and shall be adjusted each year by the Engineering News Record Construction Cost Inde ANAYLYSIS of ISSUES: The calculation shown below provides documentation that a 3.13% increase in the EI IR warrants an adjustment in the City's Development Impact Fees. The calculation adjusts the fees as follows: Factor = 1 + . Current Index -Ease Index For Date of Adoption nl� ..l��l��l.l��oy��r�mr..r�r�. �■.� --- -- - --- - - -- I I Base Index For Date of Adoption � 1.� I 1 I ■ P.� ^. I ri�XrY. The calculation is as follows. 1.0813 = 1 + # 8310 8810 Agenda Item 8.c. Page 1 CITY COUNCIL CONSIDERATION ATION of ANNUAL ADJUSTMENT of IMPACT FEES JANUARY 26, 2010 PAGE ALTERNATIVES: ES: The following alternatives are provided for City Council consideration: - Approve staff recommendation to increase Impact Fees; - o not approve staff recommendation and retain current fee structure; - Modify staff recommendation and approve; - Provide direction to staff. ADVANTAGES: By approving the recommended fees, the City will be able to maximize revenue by recovering the estimated cost of providing additional services to the new development area. DISADVANTAGES: GES: The only disadvantage identified in relation to this recommendation is an increased cost to new development. ENVIRONMENTAL REVIEW: IEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, January 21, 2010. The Agenda and report were posted on the City's website on Friday, January 22, 2010. No public comments were received. Agenda Item 8.c. Page 2 RESOLUTION NO, A RESOLUTION F THE CITY COUNCIL OF THE CITY F ARROYO GRANDE ADJUSTING DEVELOPMENT IMPACT FEES BY THE CHANGE IN THE ENGINEERING NEVUS RECORD F D CO STRUCTl f COST INDEX WHEREAS, EAS, pursuant to Section 3.36.040 of the Municipal Code, Development pr ent Impact Fees are to be adjusted annually by modifying the adopted value up o down in conformance with the Engineering News Record Construction Cost Index. NOW, THEREFORE F E BE IT RESOLVED that the City Council of the City o Arroyo Grande hereby adopts the fees and fee schedules set forth in Exhibit "A" attached hereto and incorporated herein by this reference. This Resolution shall take effect sixty (60) days after its adoption per Government Code Section 66017. On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 201 . Agenda Item 8.c. Page 3 RESOLUTION N. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY 1 ETM RE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTORNEY Agenda Item 8.c. Page 4 H i IT "A" Definitions: Development Tomes —Residential and commercial development divided into sub- c ategories. Units Development — A standard measure o f the cost to provide services. The acre is the fundamental unit measure, whi is divided into a smaller component, the dwelling unit (DU). Asset Cost Per Acre — The calculated cost to provide additional services /facilities to new development. Calls Per Unit — The number of yearly additional police calls generated by new development. Facility Cost Per Call — The cost per call to e current police facilities t accommodate new development. Persons Per Unit — The number o persons expected to reside in the unit of development. Costs Per Capita — The cost of new or additions to the current community center, on a per person basis, to maintain the current level o service o f recreation facilities. I Fee r �J, nit — The fee to be levied per unit of development in order to recover future cost of new or e facilities. Fees: A person seeking to construct a residential or non - residential development project shall pay Development Impact Fees for fire protection police facilities, traffic signali ati n, transportation facilities, community centers, park improvements, and grater facilities based upon the following sched Agenda Item 8.c. Page 5 Exhibit A CITY OF ARROYO GRANDE DEVELOPMENT T IMPACT FEES EFFECTIVE 3/29/10 Fire Protection Development Fee per Acres Fee Type Units Acre Per Unit Per Unit Residential - Estate Dwelling Unit $ 1,766.00 2.500 $ 4,415.00 Residential Rural Dwelling Unit $ 1 1.000 $ 1,766.00 Residential - Single- Family Dwelling Unit $ 1,766.00 1.000 $ 1,766.00 Low- income Dwelling Unit $ 441.00 1.000 $ 441.00 Very Low - income Dwelling Unit - 1.000 Residential - Multi - Family Dwelling Unit $ 1,766.00 0.090 $ 169.00 Low- income Dwelling Emit $ 441.00 0,090 $ 40.00 Very Low - income Dwelling Unit - 0.090 Residential Mobile Home Dwelling Unit $ 1,766.00 0.120 $ 212.00 Low- income Dwelling Unit $ 441.00 0.120 $ 53.00 Very Low-income Dwelling €.lnit - 0.120 Commercial - General Thousand Square Feet $ 1,766.00 0.091 $ 161.00 Commercial - Service Thousand Square Feet $ 1,766.00 0.091 $ 161-00 Hotel/Motel Thousand Square Feet $ 1,766.00 0.050 $ 88.00 Professional Office Thousand Square Feet 1,766.00 0.077 $ 136.00 Industrial Thousand Square Feet $ 1,760.00 0.067 $ 118.00 Police Facilities Development Fee per calls Fee Type Units call Per Unit Per Unit Residential - Estate Dwelling Unit 147.00 0.250 $ 37.00 Residential idential Rural Dwelling Unit 147.00 0.250 $ 37.00 Residential - Single- Family Dwelling Unit $ 147.00 0.750 $ 110.00 Lover- income Dwelling Unit $ 37.00 0.750 $ 28.00 Very Low- income Dwelling Unit - 0.750 Residential - Multi- Family Dwelling Unit $ 147.00 1.320 194.00 Low- income Dwelling Unit $ 37.00 1.320 $ 49.00 Very Low- income Dwelling Unit - 1.320 Residential Mobile Horne Dwelling Unit 147.00 0.750 $ 110.00 Low- income Dwelling Unit $ 37.00 0.750 $ 28.00 Very Low - income Dwelling Unit - 0.750 Commercial - General Thousand Square Feet 147.00 3.909 $ 675.00 Commercial - Service Thousand Square Feet $ 147.00 2.273 $ 334.00 Hotel/Motel Thousand Square Feet $ 147.00 1.195 $ 176.00 Professional Office Thousand Square Feet 147.00 0.095 $ 14.00 Industrial Thousand Square Feet $ 147.00 0.045 7.00 Agenda Item 8.c. Page 6 Exhibit A CITY OF ARROYO GRANDE DEVELOPMENT IMPACT FEES EFFECTIVE 3/29/10 Traffic Signalization Development Fes per PeakTrips Fee Type Units Trip Per Unit Per Unit Residential - Estate Dwelling Unit 649.00 1. $ 779.00 residential Plural Dwelling Unit 649.00 1. $ 779.00 Residential - Single - Family Dwelling Unit $ 649.00 1. $ 649.00 Low- income Dwelling Unit $ 162.00 1.0 $ 162.00 Very Low-income Dwelling Unit - 1.0 Residential - Multi- Family Dwelling Unit $ 649.00 0. $ 464.00 Low- income Dwelling Unit $ 162.00 0. $ 113-00 Very Low - income Dwelling Unit - 0. Residential Mobile Horne Dwelling Unit $ 649.00 0.6 $ 326.00 Low- income Dwelling Unit $ 162.00 0.6 $ 1.0 Very Low - income Dwelling Unit - 0. Commercial - General Thousand Square Feet $ 649.00 7.0 $ 4,643.00 Commercial - Service Thousand Square Feet $ 649.00 4. $ 2,696.00 Hotel/Motel Thousand Square Feet $ 649.00 1.6 $ 1,168.00 Professional Office Thousand Square Feet $ 649.00 2 .8 $ 1,81 7.00 Industrial Thousand Square Feet $ 649.00 0.6 $ 519-00 Transportation Facilities Development Fee per PealkTrlps Fee Type Knits Trip Per Unit Per Unit Residential - Estate Dwelling Unit 1,772.00 1. $ 2,126.00 Residential ntial Furl Dwelling Unit 1,772.00 1. $ 2,126.00 Residential idential - Single - Family Dwelling Unit $ 1 ,772.00 1.0 $ 1 Low- income Dwelling Unit $ 443.00 1.0 $ 443.00 Very Low - income Dwelling Unit - 1.0 Residential - Multi - Family Dwelling Unit 1,772.00 0. $ 1,240.00 Low- income Dwelling Unit $ 448.00 0. 310.00 Very Low- income Dwelling Unit - 0. Residential Mobile Home Dwelling Unit $ 1,772.00 0. $ 666.00 Low- income Dwelling Unit 443.00 0.6 222.00 Very Low - income Dwelling Unit - 0.6 Commercial - General Thousand Square Feet 1,772.00 7. $ 12,404.00 Commercial - Service Thousand Square Feet $ 1,772.00 4.0 $ 7,086.00 Hotel/Motel Thousand Square Feet $ 1,772.00 1.6 $ 3,190.00 Professional Office Thousand Square Feet $ 1 2.6 $ 4,962.00 Industrial Thousand Square Feet $ 1,772.00 0.6 $ 1,416.00 Agenda Item 8.c. Page 7 Exhibit CITY OF ARROYO GRANDE DEVELOPMENT IMPACT FEES EFFECTIVE 3129!10 Community Centers Development Fee Fee per Persons 918 Fee ___ -- Type Units 1 1/2 inch Capita Per Unit inch Per Unit Residential - Estate Dwelling Unit $ 48.00 2. $ 130.00 Residential aural Dwelling Unit $ 48.00 2.7 $ 130.00 Residential - Single - Family Dwelling Unit $ 48.00 2.7 $ 130.00 Low- income Dwelling Unit $ 12.00 2.7 $ 32.00 Veal Low-income Dwelling Unit - 2.7 - Residential - Multi - Family Dwelling Unit $ 48.00 2.0 $ 98.00 Low- income Dwelling Unit $ 12.00 2.0 $ 24.00 Very Low - income Dwelling Unit - 2.0 Residential Mobile Home Dwelling Unit $ 48.00 1. $ 72.00 Low- income Dwelling !Unit $ 12.00 1,8 18.00 Very Low-income Dwelling Unit - 1.8 - Park Improvements Development Fee Fee per Persons 918 Fee Type Units 1 1/2 inch capita Per Unit inch Per Unit Residential ntial - Estate Dwelling Unit $ 888.00 2.7 $ 2,255.00 Residential identlal F ural Dwelling Unit $ 888.00 2.7 $ 2,288.00 Residential idential - Single - Family Dwelling Unit $ 838.00 2.7 $ 2,285.00 Low- income Dwelling Unit 209.00 2.7 $ 884.00 Very Low-income Dwelling Unit - 2. - 1 Residential - Multi- Family Dwelling Unit $ 835.00 2.0 $ 1,670.00 Low- income Dwelling Unit $ 209.00 2.0 $ 418.00 Very Low - income Dwelling Unit - 2.0 Residential Mobile Home Dwelling Unit $ 835.00 1. $ 1,258.00 Low- income Dwelling Unit $ 209.00 1.8 314.00 Very Low - income Dwelling Unit - 1.8 - Water Facilities Dieter Size Fee 5/8 inch - 3/4 inch $ 918 1 inch $ 1,880.00 1 1/2 inch $ 3,060.00 inch $ 4,895.00 3 inch $ 9,180.00 4 inch $ 15,300.00 8 inch $ 30,614.00 8 inch $ 81,228.00 Agenda Item 8.c. Page 8 o X 0 & INCORPORATED MEMORANDUM ,DULY 10. 1911 F To: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR of ADMINISTRATIVE SER ICES SUBJECT: CONSIDERATION of ANNUAL ADJUSTMENT of SEWER CONNECTION FEES BASED ON CHANGES IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX DATE: JANUARY 2, 2010 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution approving the annual adjustment to the sever connection fees based on changes in the Engineering News Record EN Construction Cost Index CCI. FINANCIAL IMPACT* The adoption of the attached Resolution will increase the serer connection fees changed for new development projects in 2010. The revenue generated from this increase is dependent on the amount of new development in the community during the corning year. BACKGROUND: Ordinance 528 C.S. established that for each connection of a building to a public sewer, a connection fee will be charged and that the amount of the fee shall be set b resolution. Resolution No. 3567 set serer connection fees and requires that the serer connection fee be adjusted each January 1 in accordance w ith the percentage increase based on changes In the annual average Engineering Nears Record Construction Cost Index. ANALYSIS of ISSUES: The calculation shorn below provides documentation that a 3.13% increase in the EN warrants an adjustment in the sever connection fee. Overall Index ENR Annual Average for 2010 8570 ENR Annual Average for 2009 Change 2 Percent Increase 260/8310 = 3.13% Agenda Item 8.d. Page 1 CITY COUNCIL SEWER CONNECTION FEE ADJUSTMENT T JANUARY 26, 2010 PAGE 2 Attached to this report is a Resolution lution t adjust these severer connection fees and which delineates the service provided by the City, the current fee charged for that service, the CC l r and the recommended adjusted fee. ALTERNATIVES: The following alternatives are provided for City Council consideration: * Adopt the Resolution adjusting severer connection fees; 0 Do not adopt the felutin and postpone adjustment until Juiy 20'10; Modify staff recommendation; Provide direction to staff. ADVANTAGES: By approving the recommended fees, the City will be able to maximize revenue by recovering the estimated cost of providing the service. DISADVANTAGES: The only disadvantage identified in relation to this recommendation is an increased cost to new development. ENVIRONMENTAL REVIEW: IEW: NO environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, .January 21, 2010. The Agenda and report were posted on the City's website on Friday, ,January 22, 2010. No public comments were received. Agenda Item 8.d. Page 2 RESOLUTION NO.� RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING SERVER CONNECTION FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX WHEREAS, the City Council adopted Ordinance 528 C.S. amending provisions Of the Muni Code regarding sewer connection fees; and WHEREAS, the City Council may by resolution establish the amount of the sewer connection fees pursuant to the above referenced Ordinance; WHEREAS, Resolution 3567 authorizes an annual adjustment in the sewer connection fees based On the changes in the annual average Engineering flews Record Construction Cost Index. NOW, THEREFORE DE IT RESOLVED that the City Council of the City Of Arroyo Grande hereby adopts the sewer connection fees set forth in Exhibit "A" attached hereto and incorporated herein by this reference as though set forth in full. This Resolution shall take effect si 0 days after Its adoption. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day o f 2010. Agenda Item 8.d. Page 3 RESOLUTION I . PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY 11 ETMO E, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item 8.d. Page 4 EXHIBIT A SEWER CONNECTION FEES EFFECTIVE 3/29/10 For each connection of a building sever to a public sever, a connection fee shall be collected City before the permit for the connection work is issued. The amount o f the fee collected is as Connection tee Non-Residential - per water meter size b 5/8 inch 2008 2007 2008 2009 ENR Index 7448 7751 7958 831 Residential - per dwelling unit 2,178 21288 21331 21431 Single Family 871 $ 907 $ 932 $ 972 Multifamily a 545 872 690 720 Trailer Park /Mobile bile H me 715 744 784 797 Non-Residential - per water meter size b 5/8 inch 871 $ 907 $ 932 $ 972 34 inch 1 1,358 11396 1 1 inch 2,178 21288 21331 21431 1 1/2 inch 4,357 4 4 4,862 2 inch 8,971 71258 71458 7 3 inch 13 13 13,983 14 inch 21784 22,878 23,305 24,312 5 inch 43,568 45,352 46,610 48,623 8 inch 87 90,705 93,221 973245 10 inch 130,703 135,057 139,831 145 12 inch 191,698 19%550 205,085 213 (a) Multifamily includes duplex, triplex, apartments, and condominiums ( b) For meter sizes larger than shown, connection fee determined based on the ratio of the maximum safe operating capacitor of the meter to that of a 5/8 inch meter. The connection fees shall be increased each ,January 'I with the annual percentage increase annual average ENR Construction cost Index as established in the Engineering News Record rd publication. Adjustment Formula: Adjusted Fee = {Current Fee} x (Current Year ENR index) / (Prior Year ENR index) Agenda Item 8.d. Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.d. Page 6 MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 12, 2010 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Chuck Fellows, Mayor Pro Tem Jim Guthrie and Mayor Tony Ferrara were present. Council Members Joe Costello and Ed Arnold were absent. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Legislative and Information Services /City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Chief of Police Steve Annibali, Police Commander John Hough, Fire Chief Mike Hubert, Building Official John Hurst, and Director of Community Development Teresa McClish. 3. FLAG SALUTE George Smith, representing Knights of Columbus, led the Flag Salute. 4. INVOCATION Retired Episcopal Priest Jeremy Bond, Saint Barnabas Episcopal, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Introduction of Police Sergeants Shawn Cosgrove and Jeff Souza. Chief Annibali introduced newly promoted Sergeants Shawn Cosgrove and Jeff Souza and gave a brief biography of their careers. He then invited their respective spouses to pin on their new badges. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Fellows moved, Mayor Pro Tem Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further readings be waived. Mayor Ferrara stated he was informed by Council Member Fellows that he may have a potential conflict of interest with Agenda Item 11.a. due to the proximity of his home and would have to step down. Therefore, for the benefit of those in attendance for this item, Mayor Ferrara stated there would not be a quorum of the Council present, that this item would not be discussed at this meeting, and it would need to be postponed. City Manager Adams stated the item would be rescheduled for the Regular City Council meeting on January 26, 2010. Agenda Item 8.e. Page 1 Minutes: City Council Meeting Tuesday, January 12, 2010 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Page 2 Ira Hughes Village business owner and City resident, spoke regarding the closure of Short Street for a traffic survey. He stated he would like closure of the parking lot as well as all areas proposed to be impacted by the proposed Centennial Plaza project in order to achieve an accurate evaluation of the traffic impacts. Tracy del Rio Huasna Valley Association, spoke about the upcoming County Planning Commission meeting regarding the proposed Excelaron project and associated scoping for the environmental impact report; stated Council had previously sent a comprehensive letter in response to the original project and encouraged the Council to comment on the new project; commented on traffic related issues and concerns that could impact the City; and noted the deadline for submitting written comments to the County is February 16, 2010. Wanetta Bennett Allen Street, commented that The Tribune is not providing notice of upcoming Council meetings for Arroyo Grande; and further expressed concerns regarding the closure of Short Street and stated she has not yet seen anybody doing traffic counts. 8. CONSENT AGENDA Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. There were no public comments received. Council Member Fellows pulled Item 8.c. Mayor Pro Tem Jim Guthrie pulled Item 8.g. Action: Council Member Fellows moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.f., with the exception of 8.c. and 8.g., with the recommended courses of action. The motion passed on the following roll -call vote: AYES: Fellows, Guthrie, Ferrara NOES: None ABSENT: Costello, Arnold 8.a. Cash Disbursement Ratification. Action Ratified the listing of cash disbursements for the period December 1, 2009 through December 31, 2009. 8. b. Consideration of Statement of Investment Deposits. Action Received and filed report as of November 30, 2009. 8.d. Consideration of Award of Bid for Utility Service Truck. Action Awarded bid to Mullahey Ford in the amount of $68,599.55 for a utility service truck. 8.e. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the Elm Street Community Center ADA Improvements Project, PW 2009 -10. Action 1) Approved the construction plans and specifications for the Elm Street Community Center ADA Improvements Project, PW 2009 -10; 2) Found that the subject project is categorically exempt from CEQA pursuant to Section 15303(c); and 3) Directed the City Clerk to file a Notice of Exemption. Agenda Item 8.e. Page 2 Minutes: City Council Meeting Tuesday, January 12, 2010 Page 3 8.f. Consideration of Resolution in Support of the South County Homeless Coalition and Efforts to Locate a Homeless Facility in the South County. Action: 1) Adopted Resolution No. 4239 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE SUPPORTING THE EFFORTS OF THE FIVE CITIES HOMELESS COALITION IN LOCATING A HOMELESS SERVICES CENTER WITHIN THE SOUTH COUNTY"; and 2) Appointed the City Manager to serve as the City's representative on the San Luis Obispo Community Foundation Community Steering Committee. ITEMS PULLED FROM THE CONSENT AGENDA 8.c. Consideration of Approval of Minutes. Recommended Action: Approve the minutes of the Special City Council Meeting of December 8, 2009 and the Regular City Council /Redevelopment Agency Meeting of December 8, 2009, as submitted. Council Member Fellows asked for clarification regarding Council Member Guthrie's comments on page 10 of the minutes concerning the Centennial Plaza project as it related to demolition of the Building Department building. Council Member Guthrie agreed it should be modified to read that he was neutral on the matter and would be ok with or without the demolition. Action: Council Member Fellows moved to approve Item 8.c., as amended. Mayor Pro Tem Guthrie seconded, and the motion passed on the following roll -call vote: AYES: Fellows, Guthrie, Ferrara NOES: None ABSENT: Costello, Arnold 8.g. Consideration of Smart Modernization and Retrofit Technology Solutions Program. Recommended Action: 1) Approve preliminary recommendations for the Smart Modernization and Retrofit Technology Solutions (SMARTS) Program; and 2) Adopt a Resolution authorizing PacificWest Energy Solutions, Inc. to submit and execute applications on behalf of the City for grant and loan funding from the California Energy Commission for the SMARTS program. Mayor Pro Tem Guthrie noted the supplemental information distributed to Council and asked staff to explain the proposed amendments in the Resolution. City Manager Adams explained the authorized amount had been changed from $210,000 to $230,000 due to additional items being added based upon a program PG &E is offering to retrofit street lights with LED lights. He further stated that this would increase the cost of the overall project, but would increase the projected savings accordingly. Action: Mayor Pro Tem Guthrie moved to approve preliminary recommendations for the Smart Modernization and Retrofit Technology Solutions (SMARTS) Program and adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE LEAD COLLABORATIVE ENTITY TO APPLY FOR FUNDS ON BEHALF Agenda Item 8.e. Page 3 Minutes: City Council Meeting Tuesday, January 12, 2010 OF THE CITY OF ARROYO GRANDE" passed on the following roll -call vote: AYES: Guthrie, Fellows, Ferrara NOES: None ABSENT: Costello, Arnold 9. PUBLIC HEARINGS Page 4 Council Member Fellows seconded, and the motion 9.a. Consideration of Resolutions to Participate in the CaliforniaFIRST AB 811 Solar and Energy Efficiency Program. City Manager Adams presented the staff report and recommended the Council: 1) Adopt a Resolution approving the City's participation in the CaliforniaFIRST AB 811 Solar and Energy Efficiency Program; and 2) Adopt a Resolution authorizing the lead entity to apply for funds on behalf of the City. He then responded to questions from Council concerning staff time involved with the program. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments ensued in support of the program; that it is a "green" program and would make it possible for citizens to save energy in an economical manner; that the program should be expanded in the future to include water conservation; that it is important for citizens to be able to participate in this cost effective program; and that it is a win -win situation and it would be nice if there was good participation from the community. Action: Mayor Pro Tem Guthrie moved to adopt a Resolution as follows: "A RESOLUTION AUTHORIZING THE CITY OF ARROYO GRANDE TO JOIN THE CALIFORNIAFIRST PROGRAM; AUTHORIZING THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS FROM PROPERTY OWNERS, CONDUCT CONTRACTUAL ASSESSMENT PROCEEDINGS AND LEVY CONTRACTUAL ASSESSMENTS WITHIN THE TERRITORY OF THE CITY OF ARROYO GRANDE; AND AUTHORIZING RELATED ACTIONS ". Council Member Fellows seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Fellows, Ferrara NOES: None ABSENT: Costello, Arnold Action Mayor Pro Tem Guthrie moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE LEAD COLLABORATIVE ENTITY TO APPLY FOR FUNDS ON BEHALF OF THE CITY OF ARROYO GRANDE ". Council Member Fellows seconded, and the motion passed on the following roll call vote: Agenda Item 8.e. Page 4 Minutes: City Council Meeting Page 5 Tuesday, January 12, 2010 AYES: Guthrie, Fellows, Ferrara NOES: None ABSENT: Costello, Arnold 10. CONTINUED BUSINESS ITEMS 10.a. Consideration of Authorization to Issue Request for Proposals for an Exclusive Vendor Police Tow Service Agreement and Adopt a Resolution Amending the Master Fee Schedule to Establish an Administrative Fee for Police Tow Service. Police Chief Annibali presented the staff report and recommended the Council authorize staff to solicit proposals for an exclusive vendor police tow service and adopt a Resolution amending the master fee schedule to establish an administrative fee for police tow service. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. George Alvarez Guadalupe, spoke in opposition to an exclusive vendor tow service agreement and favored a rotational tow service program. John Coulter Johnboy's Towing, spoke in opposition to an exclusive vendor tow service agreement; spoke of the costs of doing business; supported the concept of an administrative fee; and favored a rotational tow service program. Terry Sipes Central Coast Towing, spoke in opposition to an exclusive vendor tow service agreement and favored a rotational tow service program. Upon hearing no further public comments, Mayor Ferrara closed the public comment period. Council comments and questions ensued concerning the fees and costs for towing services; how tow service agreements work in other cities; whether the tow service agreement is re -bid annually; that the proposed rotational tow service program is too expensive for the City's residents; that all tow companies would have an opportunity to bid for an exclusive tow service agreement; that there was enough information to move forward to support the program as proposed; and a suggestion that the program be reviewed and evaluated again in one year. Action Mayor Pro Tem Guthrie moved to authorize staff to solicit proposals for an exclusive vendor police tow service and adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE MASTER FEE SCHEDULE TO INCLUDE AN ADMINISTRATIVE FEE FOR EACH VEHICLE TOWED BY A POLICE TOW SERVICE VENDOR AT THE REQUEST OF THE POLICE DEPARTMENT ", Council Member Fellows seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Fellows, Ferrara NOES: None ABSENT: Costello, Arnold Agenda Item 8.e. Page 5 Minutes: City Council Meeting Tuesday, January 12, 2010 11. NEW BUSINESS ITEMS Page 6 11.a. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the Tally Ho Road Sidewalk Improvement Project, PW 2009 -07. Council Member Fellows declared a conflict of interest due to ownership of real property near the project and stepped down from the dais. Mayor Ferrara noted there was no quorum for this item to be heard. City Manager Adams announced that due to a lack of a quorum, this item would be moved to the January 26, 2010 City Council meeting. 11.b. Consideration of a Proposed Ordinance Providing Time Extension Opportunities to Land Use Entitlements Consistent with State Legislative Action. Community Development Director McClish presented the staff report and recommended the Council introduce an Ordinance to extend land use entitlements consistent with State legislative actions for subdivision maps. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period. Brief Council comments ensued in support of the Ordinance and that the City would be in compliance with State Law. Action Council Member Fellows moved to introduce an Ordinance as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE EXTENDING CERTAIN DISCRETIONARY APPROVALS ACCOMPANYING SUBDIVISION MAPS CONSISTENT WITH ASSEMBLY BILL 333 55 . Mayor Pro Tem Guthrie seconded, and the motion passed on the following roll call vote: AYES: Fellows, Guthrie, Ferrara NOES: None ABSENT: Costello, Arnold 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS 13.a. Request for direction whether to maintain the Farmer's Market in the current location or to seek alternative locations during the Short Street test closure period. City Manager Steve Adams requested direction from the Council on whether to maintain the Farmer's Market in the current location or to seek alternative locations during the Short Street test closure period. Agenda Item 8.e. Page 6 Minutes: City Council Meeting Page 7 Tuesday, January 12, 2010 Discussion ensued concerning public safety and traffic impacts through Olahan Alley if Farmer's Market remains in its current location during the closure of Short Street, even on a temporary basis; alternative locations for Farmer's Market; that the traffic survey should be done as conditions will exist; that it was not likely Farmer's Market could remain in the same location if Short Street is closed permanently; and that the matter should be discussed with the Village Improvement Association and Farmer's Market representatives. Following discussion, Council directed staff to find a new location for Farmer's Market during the temporary Short Street closure. 14. COUNCIL COMMUNICATIONS Council Member Fellows suggested the use of the "Staff Communication" portion of the agenda to update the public on current issues, for the benefit of those watching at home on TV. Mayor Ferrara spoke about the upcoming meeting on February 10 with Caltrans and consultants regarding the Brisco Interchange project. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS Mike McConville E. Branch St., referred to the last Council meeting regarding the Centennial Plaza project; stated he felt there had been no consensus to do a traffic study; wanted to know how the idea came about and who is in favor of it; wanted to know what it does for the City; and how the City is obtaining public opinion on the project. Ira Hughes Village business owner, spoke on the closure of the parking lot and expressed concerns over loss of parking; that it would negatively impact the merchants by driving away business and that he was more interested in efforts to improve business in the Village instead of all the beautification efforts. Susan Flores E. Branch Street, spoke about the Centennial Plaza project and acknowledged it would provide additional beautification to the Village; however, she noted that the streetscape project accomplished that; agreed that the parking lot and Short Street should be closed and Farmer's Market moved to get accurate traffic survey results. Ira Hughes referred to the recent removal of the tree in front of South County Realty, and stated that there is a 6" 4x4 tripping meter with an electrical outlet on it which needs to be marked in yellow so that it is not a safety hazard. Mayor Ferrara commented that he did not believe anyone on the Council had any intent to harm the Village; that there are different perspectives on the Council and in the community; that the Council takes seriously efforts to make the Village businesses successful; and that in terms of the closure of Short Street, the City is taking small steps to determine the best solution. 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 8:25 p.m. Agenda Item 8.e. Page 7 Minutes: City Council Meeting Tuesday, January 12, 2010 Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg ) Page 8 Agenda Item 8.e. Page 8 �Pp (14 CORPORAIrE 6� I W 0 1 LY w0. t 911 Z � �RY M EMORANDUM To: CITY COUNCIL FROM: TIMOTHY J. CAR EL, CITY ATTORNEY 1COM SUBJECT: DESIGNATION of ASSISTANT CITY ATTORNEY DATE JANUARY 26, 201 R ECOMMENDATION: ATION: It is recommended that the City Council designate David Hirsch as the Assistant City Attorney, under the e Legal services Agreement with Carmel & Iaccasha. FINANCIAL I III PACT : There is no financial impact from this action. Any work performed by the Assistant City Attorney would be work that otherwise would have been performed by the City Attorney and such work would be within amounts already budgeted for legal services. BACKGROUND: The City Attorney is recommending the designation of an Assistant City Attorney. Section 2.0 .o o of the Arroyo Grande Municipal Code provides that the City Manager has the authority to appoint and dismiss all appointive officers and employees except the city attorney and assistant city attorney. Accordingly, the appointment of an Assistant City Attorney requires City Council action. ANALYSIS of ISSUES: In addition to the City Attorney, legal services are also provided to the City from time to time by other attorneys at Carmel & Iaccaha. In March 2009 David Hirsch joined the firm as a partner. Prior to joining Carmel & Naccasha, David practiced municipal law as an in -house City Attorney for over 31 years, including having served as the City Attorney for the city of Lompoc for 17 years and the City Attorney for the City of Simi Valley for over 10 years. He has also been very active with the City Attorneys Department of the League of California Cities. A s the Council is aware, since joining Carmel & Iaccasha,, Mr. Hirsch has performed a number of assignments for the City of Arroyo Grande. Given his e e in municipal law, it would be beneficial to formally designate him as the Assistant City Attorney. As the Assistant City Attorney he will be able to provide continuing assistance and back up to the City Attorney, and be available to assist staff with the variety of legal issues that come up on a daily basis. Agenda Item 8.f. Page 1 CITY COUNCIL APPOINTMENT OF ASSISTANT CITY ATTORNEY PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Designate David Kirsch a the Assistant City Attorney; 2. Do not designate David Hirsch as the Assistant City Attorney; or 3. Provide direction to staff. ADVANTAGES: The action will p rovide an Assistant City Attorney with extensive e erience in municipal lair to assist the City Attorney in providing legal services to the city. DISADVANTAGES: No disadvantages with the recommended action are identified. ENVIRONMENTAL REVIEW: No environmental revie w is required for this item. PUBLIC NOTIFICATION AND COMMENTS: MEI TS: The Agenda was posted in front of city Hall on Thursdary, Ja nuarry 21, 2010 and on the City's website on Friday, January 22, 2010. No public comments were received. Agenda Item 8.f. Page 2 C ;J kR 0 � J6 INCORPORATE 7- 7. JKk JULY 10 * 1911 c• T. FROM CITY COUNCIL MEMORAN STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION F TAXPAYER, PUBLIC 201 DATE: JANUARY 26, 2010 RESOLUTION IN SUPPORT OF THE LOCAL SAFETY AND TRANSPORTATION ACT OF RECOMMENDATION: It is recommended the City Council adopt a Resolution in support of the Local Taxpayer, Public Safety and Transportation Act of 2010. FINANCIAL IMPACT: There is no direct cost impact of this item. If a pproved by the voters, the ballot measure could have a substantial impact on the City's revenues by preventing further reductions from the State of California. BACKGROUND: At the League of California Cities Annual Conference, the General Assembly voted t o support a revenue protection ballot measure. The ballot initiative has been drafted and filed with the Secretary of State. It has been titled the Local Taxpayer, Public Safety, and Transportation Protection Act of 2010 and is designed to protect rnunipal revenues from the State of California. Efforts are under way to qualify the 'measure for the November 2010 election. ANALYSIS OF ISSUES: Proposition 1A was overwhelmingly ly approved by the voters in 2004, which was developed to protect cities from ongoing raids by the State o f California on funds that have traditionally been dedicated as city revenue sources. In order to obtain support by the Governor, certain provisions were included at that time that provided the State the ability to borrow city revenues. In response to continued mismanagement of the State's finances, the State Legislature has taken action to utilize these provisions and the State's ability to repay these funds has been uncertain. The State Legislature has also pursued other means f diverting revenues from cities that have been determined to be Illegal, but have required the League of California Cities and California Redevelopment pment Association to pursue legal recourse. Most recently, the Agenda Item 8.g. Page 1 CITY COUNCIL CONSIDERATION OF RESOLUTION IN SUPPORT OF THE LOCAL TAXPAYER, PUBLIC SAFETY AND TRANSPORTATION ACT OF 201 JANUARY 26, 2010 PAGE 2 State diverted approximately $400,000 in Redevelopment Agency funds from the City, which is currently being contested. Therefore, an additional ballot measure has been drafted and filed in order to address these issues. The Local Taxpayer Public Safety and Transportation Act of 2010 addresses the following: 0 Protects locally imposed tapes Repeals State authority to borrow local property tax revenues Prohibits reallocation of property tax or vehicle license fee revenues to pay for State mandates 0 Prohibits borrowing or stealing of the Highway Users Tax Account HUTA Gas Tax reve nues Prohibits borrowing o stealing of Proposition 42 Gas Tax revenues 0 Prohibits borrowing or stealing of Public Transit Account (PTA) -funds Prohibits taking borrowing or directing spending of Redevelopment Agency funds other than affordable housing and pass - through payments If the court finds the State has taken funds illegally, repayment will be continuously appropriated to repay the amount taken illegally ALTERNATIVES: The following alternatives are presented for consideration: Adopt the Resolution; Modify and adopt the Resolution; n; [o not adopt the Resolution; or Provide other direction. ADVANTAGES: Support for this measure is critical in order to protect City revenues from an ongoing practice by the State to divert local revenues whenever necessary to address State financial problems and to meet State mandates. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is required for the recommended Council action. PUBLIC NOTIFICATION AND COMMENTS: TS: The Agenda was posted in front of City Hall on Thursday, .January 21, 2010 and on the City's website on Friday, January 22, 2009. No comments were received. Agenda Item 8.g. Page 2 RESOLUTION No. A RESOLUTION of THE CITY COUNCIL of THE CITY F ARROYO GRANDE IN SUPPORT of THE LOCAL TAXPAYER, PUBLIC SAFETY, AND TRANSPORTATION TATION PROTECTION ACT of 2010 11 HEF EAS,, California voters have repeatedly and overwhelmingly passed separate ballot measures to stop State raids of local government funds, and to dedicate the taxes on gasoline to fund transportation improvement projects; and WHEREAS, EAS, these local government funds are critical to provide the police and fire, emergency response, parks, libraries, and other vital local services that residents rely upon even day, and gas tax funds are vital to maintain and improve local streets and roads, to make road safety improvements, relieve traffic congestion, and provide mass transit; and WHEREAS, despite the fact that voters have repeatedly passed measures to prevent the State from taking these revenues dedicated to funding local government services and transportation improvement projects, the State Legislature has seized and borrowed billions of dollars in local government and transportation funds in the past fever years; and WHEREAS, this year's borrowing and raids of local government, redevelopment and transit funds, as well as previous,, ongoing raids of local government and transportation funds, have lead to severe consequences, such as layoffs of police, fire and paramedic first responders, fire station closures, stalled economic development, healthcare cutbacks, delays in road safety improvements, public transit fare increases and cutbacks in public transit services; and WHEREAS, State politicians in Sacramento have continued to ignore the will of the voters, and current law provides no penalties when State politicians take or borrow these dedicated funds; and WHEREAS, a coalition of local government, transportation and transit advocates recently filed a proposed constitutional amendment with the California Attorney General, called the Local Taxpayer, Public Safety, and Transportation Protection Act of 2010, for potential placement on California's November 2010 statewide election ballot; and WHEREAS, S, approval of this ballot initiative would close loopholes and change the Constitution to further prevent State politicians in Sacramento from seizing, diverting, shifting, borrowing, transferring, suspending or otherwise taking or interfering with to revenues dedicated to funding local government services, including redevelopment, or dedicated to transportation improvement projects and mass transit. Agenda Item 8.g. Page 3 R ESOLUTION NO. PAGE 2 NOW THEREFORE, E, E IT RESOLVED that the City Council of the City of Arroyo Grande formally endorses the Local Taxpayer, Public Safety, and Transportation Protection Act of 201 f a proposed constitutional amendment. E IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande hereby authorizes the listing of the City o Arroyo Grande in support of the Local Taxpayer, Public Safety, arnd Transp rtarti n Protection Act of 2010 arnd instructs staff to fax ar co py o f this Resolution t a mpawign offices at 916.442.3510. O n motion by Council Member , seconded by Council Member , and on the following roll -call vote, to grit: AYES: NOES: ABSENT: The foregoing Resoluti was passed this � day of January, 2010. Agenda Item 8.g. Page 4 RESOLUTION LUTIO NO. PAGE TONY FER A A, MAYOR F ATTEST: KELLY 1 ETM F E, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CAMEL, CITY ATTORNEY Agenda Item 8.g. Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.g. Page 6 WCORPORATED ` Ia. ' ot ' MEMORANDUM AND1.11111 /E Vt IFOR TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER A ER SUBJECT: CONSIDERATION of RECOMMENDATIONS INVOLVING EFFORTS TS TO LOCATE A HOMELESS FACILITY IN THE SOUTH COUNT DATE: JANUARY 26, 201 RECOMMENDATION: It is recommended the City Council: 1 appoint Mayor Pro Teri Guthrie to the San Luis Obispo County Community Foundation Kl aw proad Initiative Task Team; and 2 authorize the City Manager to submit a letter on behalf of the City to Assemblyman Blakeslee requesting State legislation to enable the City to spend Redevelopment Agency Affordable Housing Set Aside funds outside the City limits for the purpose of constructing a regional homeless shelter. FINANCIAL IMPACT: There is no financial impact from this action. However, the purpose of the legislation would be to dedicate Redevelopment Agency funds for the construction of a regional homeless shelter. BACKGROUND: O February 21, 2008, a joint meeting was held between the City Councils of Arroyo Grande, Grover Beach and Pismo Beach; Board of Directors from the O ceano Community Services District CSD); and the two local County Supervisors. The purpose of the meeting was to assess existing services for the homeless, assess unmet needs, and develop future objectives to address those unmet needs. A goal eras established to pursue identification of a site in south County for a 66 ne_stop" facility for homeless services and it was agreed that each agency would participate in the countywide Leadership Council appointed to prepare a Countywide 10-Year Plan to End Homelessness. The City was represented on the Leadership Council by Mayor Pro Tern Guthrie, Council Member Fellows and the City Manager and development of the plan has been completed. A Homeless Services Oversight Council was formed, which includes Mayor Pro Term Guthrie as the City's representative. Agenda Item 8.h. Page 1 CITY COUNCIL CONSIDERATION of RECOMMENDATIONS II MENDATIONS IN OL ING EFFORTS TO LOCATE HOMELESS FACILITY IN THE SOUTH COUNTY JANUARY 2, 201 PAGE 2 Since then, a non - profit homeless coalition has also been formed for the purpose of locating a homeless facility in the South County. Potential funding has been identified from a bequest to the San Luis Obispo county Foundation from the Klaproad family in Oceano. At the January 12, 2010 meeting, the City Council adopted a Resolution formally supporting the efforts of the South County Homeless Coalition and appointed the City Manager to serve o n a Steering Committee for the San Luis Obispo County Foundation to agree on a process to develop recommendations for use of the Klaproad bequest funding. The Steering Committee has completed its meetings. ISSUES: A recent survey conducted by Cal Poly students identified 2,0 homeless people in the County on the specific day of the survey. It is expected that the actual number of homeless is greater because this represents only the number of individuals actually observed. Of this number, 781 were identified in South county. South County is the only area in San Luis Obispo County currently without a homeless shelter and or day center. A number of food services for homeless and needy are provided. However, one of the largest providers is the People's Kitchen, which is currently operating in a temporary facility with no permanent location yet identified. The Klaproad bequest funding of approximately $1.5 million was specifically designated for the purpose of homeless services in the South County area. The Community Foundation is now forming a Task Teem to develop a specific proposal for a homeless campus in South County. They have requested an elected representative be appointed from the City of Arroyo Grande to participate on the Task Team. Staff recommends Mayor Pro Tear Guthrie be appointed since he is currently the City's representative on the San Luis Obispo County Homeless Oversight Council. The Task Team will work to identify a site and funding plan. The process will Include a public forum to provide an opportunity for public input and participation. Concurrently, the City Manager has been working with staff from Assemblyman lakeslee's office on potential legislation that would enable the City to utilize Redevelopment Agency Affordable Housing Set Aside funding outside the city limits for construction of a regional housing shelter. They have included a placehofder for a spot bill that could accomplish this. Before proceeding, they have requested each City included submit a formal letter of interest. Agenda Item 8.h. Page 2 CITY COUNCIL CONSIDERATION of RECOMMENDATIONS INVOLVING EFFORTS To LOCATE A HOMELESS FACILITY IN THE SOUTH COUNTY JANUARY 26, 201 PAGE 3 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; Designate a different Council Member to the Task Tear; - Do not authorize the City Manager to submit the fetter of interest; - Provide direction to staff. ADVANTAGES: The Klaproad bequest, along with formation of the South County Homeless Coalition, provides a unique opportunity to accomplish the goals set forth by the City Council at the February 2003 joint meeting. Proposed State legislation would provide the City a feasible funding source to help leverage the bequest funding to develop the financial resources needed to fund the project. DISADVANTAGES; The only risk in this approach is if funds were invested in a facility and then necessary private funding could not be praised on an ongoing basis to maintain the programs. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: TS: The Agenda was posted in front of City Hall on Thursday, January 21, 2010 and on the City's website on Friday, January 22, 2010. No comments were received. Agenda Item 8.h. Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.h. Page 4 RO INCORPORATED ' MEMORANDUM JULY ,a, 1911 1 TO: CITY COUNCIL U . FROM: TER ESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR I LES E AT S, PROJECT ENGINEER SUBJECT: CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS AND EASEMENTS FOR TRACT 2792 AND THE QUITCLAIM OF A SANITARY SEWER EASEMENT DATE: JANUARY 26, 2010 RECOMMENDATION: It is recommended the council: 1 adopt a Resolution lution Accepting Easements and Improvements for Tract 2792 and 2 adopt a Resolution Approving the Quitclaim of a Sanitary Sewer Easement. FUNDING: There is no fiscal impact at this time. Maintenance of these facilities will be funded from Public Works maintenance funds in future years. DISCUSSION: O February 12, 2008 the city Council approved a Final Map for Tract 2792. The tract is located south of Cerro V ista Circle, north of Fair Oaks Avenue, east of Arroyo Grande Community Hospital and west of Arroyo Grande Creek. The map divided b. 5 acres into thirty 30 residential lots ranging from 1,224 to 3,993 square feet, one 1 open space parcel of 45,987 square feet, and four medical office parcels of 26,470 square feet. An Easement Agreement between the City and Central Coast Real Estate Development was executed for the relocation of the sanitary sewer mein that provided that the City would release interest in certain easements once replacement sanitary sewer improvements were installed. As a condition of the tentative tract map the applicant was required to install the following improvements: ■ street paving, curb, gutter and sidewalk, ■ Public utilities ■ Water and sewer, ■ Landscaping and irrigation, Agenda Item 8.i. Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS AND EASEMENTS FOR TRACT 2792 AND THE QUITCLAIM OF A SANITARY SEWER EASEMENT JANUARY 26, 2010 PAGE 2 ANALYSIS of ISSUES: Staff has inspected the improvements, determined that they are in satisfactory condition, and recommends that the City Council accept them as constructed. Staff also recommends that the easements for street trees, storm drain and sewer lines be accepted. Finally, staff recommends that the Council approve the Quitclaim Deed for the sanitary sewer easement. The o wner is required to provide securities for the faithful performance and labor and materials to guarantee the improvements are constructed in accordance with the approved plans. One of the securities will be reduced to 10% to provide the required one year maintenance security per Municipal Code Section 16.68.100.C. This security will be released at the conclusion of the warranty period provided that the improvements are in proper working order. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation; • Do not approve staffs recommendation; Modify staffs recommendation as appropriate and approve; or Provide other direction to staff. ADVANTAGES: The City will have legal access to operate and maintain the public grater and public sever improvements. The City will be able to ensure that the improvements are in good working order. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item per CE QA Guidelines Section 1061b3. PUBLIC NOTIFICATION AND COMMENTS: No special public notification is required for this item. The Agenda was posted in front of City Hell on Thursday, January 21, 2010. The Agenda and report were posted on the City's website on Friday, January 22, 2010. No public comments were received as of the publishing of this report. Attachment: 1. Quitclaim Deed Agenda Item 8.1i. Page 2 RESOLUTION O. A RESOLUTION of THE CITY COUNCIL of THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR TRACT 2792 CONSTRUCTED CENTRAL COAST PEAL ESTATE DEVELOPMENT ENT WHEREAS, EAS, the City Council approved Final Tract Map 2792 on February 12, 200 8; and WHEREAS, the project was conditioned to complete certain public improvements pursuant to Resolution Igo. 3955 adopted by the City Council on September 26, 200 6; and WHEREAS, S, the developer has constructed the improvements ents required by the conditions of approval for Tract 2792; and WHEREAS, S, staff has inspected the improvements and finds they are constructed in accordance with the approved plans for the project. NOW, THEREFORE, E, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby accept the following offers of dedication and improvements for Tract 2792, as shown on Exhibit "A ". 1. Public water Easement and associated improvements, 2. Public sewer Easement and associated improvements, 3. Public Storm Drain Easement and associated improvements,, 4. Public Street Tree Easement and street trees, 5. Public curb, gutter, sidewalk and streets on Woodland Drive north of Fair Oaks Avenue and south of Cerro Vista Circle. On motion of Council Member and by the following roll call vote, to wit: , seconded by Council Member AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2010. Agenda Item 8.i. Page 3 RESOLUTION N. PACE TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item 8.i. Page 4 Exhibit "'A" No., N 6 i � r w a io s E ad � 4 .off 0 0 r Z L CPA I } I I { I R N 1 v a7 - � lies a w� lit � Agenda Item 8.i. Page 5 cow Moagm r 4 r Fr lit 1 I C ar �� I ftw Ilk Agenda Item 8.i. Page 5 RESOLUTION I No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE QUITCLAIM OF A SANITARY SEWER EASEMENT IN TRACT 2792 WHEREAS, the City Council approved an easement agreement for sanitary sewer purposes with Gary young and Brett Whitaker for Tract 2792; and WHEREAS, the project was conditioned to relocate existing sanitary severer improvements o wned by the City; and WHEREAS, the City agreed to accept ownership of the relocated sanitary sever main when all p roject improvements were fully constructed and inspected and found to be in a good and safe condition; and WHEREAS, the City agreed to quitclaim all interest in the existing sanitary sever easement when alternate improvements were fully constructed and accepted; and WHEREAS, the developer has constructed the improvements ents required by the conditions of approval for Tract 2792# and WHEREAS, S, staff has inspected the improvements and finds they are constructed in accordance with the approved plans for the project. NOW, THEREFORE, E, E IT RESOLVED by the City Council of the City of Arroyo Grande, as follows: 1. The City accepts the relocated sanitary server easement and related improvements as shogun on the Final Map for Tract 2792. 2. The City approves the quitclaim of all interest in the existing sanitary severer easement and authorizes the Mayor to execute the Quitclaim Deed. On motion of Council Member and by the following roll call vote, to wit: , seconded by Council Member AYES: NOES; ABSENT: the foregoing Resolution was passed and adopted this day of 2919. Agenda Item 8.i. Page 6 RESOLUTION N . PACE 2 TONYFERRARA,MAYOR ATTEST: KELLY II ETMO E, CITY CLERK APPROVED AS TO CONTENT; STEVEN ADAMS, CITY MANAGER APPROVED S TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY NEY Agenda Item 8.i. Page 7 ATTACHMENT RECORDING REQUESTED BY AND WHEN RECORDED RETURN To: CITY of ARROYO GRANDE CITY CLERIC P.O. BOX 550 ARROYO GRANDE, CA 93421 -550 Fee Exempt per GC Sections 6103 and 27383 QUITCLAIM DEED FOR A VALUABLE CONSIDERATION, , the receipt of which is hereby acknowledged, CITY of ARROYO GRANDE, a Municipal Corporation organized under the laws of the State of California, does hereby remise release and quitclaim to Central Coast Real Estate Development any and all interest it has in real property located in the City of Arroyo Grande, County of San Luis Obispo, State of California, described as follows: Pa rce 12 of Parcel Map AG- 89-428 In the City of Arroyo Grand e, County of Sari Luis Obispo,, State of California, as shown on Map recorded in book 47 of Parcel Maps, at Page 54 in the office of the County Recorder of said County. Executed on at Arroyo Grande, California BY: 2010, CITY OF ARROYO GRANDE, a Municipal Corporation TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERIC Page 1 Agenda Item 8.i. Page 8 STATE OF COUNTY OF On , before me, ersenally acceared STATE OF COUNTY OF On Ders natlly arpr)eared PLACE NOTARY SEAL ABOVE , before me, , who proved to me on the basis of satisfactory evidence to be the person(s) whose names is/are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her/their authorized capacit (ies ), and that by his /her /their signature(s) on the instrument the persons, or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PEIJUFY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. PLACE NOTARY SEAL ABOVE I Signature _ {Seal Page who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacityies, and that by his /her /their signatures on the instrument the person(s), o r the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Sianature (Seal Agenda Item 8.i. Page 9 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.i. Page 10 o INCORPORATED rn .JULY 10. 1911 oft To: FO: CITY COUNCIL MEMORANDUM I TER ESA I ICCLISH, COMMUNITY DEVELOPMENT DIRECTOR F SUBJECT: CONSIDERATION f of ADOPTION of ORDINANCE PROVIDING TIME EXTENSION OPPORTUNITIES To LAND USE ENTITLEMENTS CONSISTENT WITH STATE LEGISLATIVE ACTION DATE: JANUARY 26, 201 RECOMMENDATION: IEI DATION It is recommended the City Council adopt an ordinance to extend land use entitlements consistent with State legislative actions for subdivision maps. FINANCIAL IMPACT: There is no projected financial impact to the City. BACKGROUND: Due to the state economic crisis, the state Legislature has passed legislation including Assembly Bill 333 that amended the SMA to allow a two -year extension of unexpired tentative maps that would otherwise expire before January 1, 2012. In response to the SMA extension,, the City Council introduced an ordinance on January 12, 2010 to provide the same time extension .to related planning approvals i.e. PUDs, CUPs, etc) that pertain to and accompany the extended tentative map. ANALYSIS of ISSUES: Section 1 .'12.1 0 of the Development Code includes regulations for expiration of approvals and extensions of time for both subd ivision projects as well as other discretionary entitlements. if adopted, the ordinance would allow for any valid discretionary entitlement that accompanies a subdivision map that is extended by the State Legislature under A 333 to also be extended in the sane manner. The Ordinance language is included below: Any legislature, administrative, or other approval by the City that pertains to development project included in and accompanying in a tentative map,, vesting tentative map, tentative parcel map or vesting tentative parcel map that is extended pursuant to A 333., shall be extended, coincident with the extension of the undedying tentative map., vesting tentative crap, tentative parcel map or vesting tentative parcel reap. Agenda Item 8.j. Page 1 CITY COUNCIL CONSIDERATION OF ADOPTION OF ORDINANCE PROVIDING TIME EXTENSION OPPORTUNITIES TO LAND USE ENTITLEMENTS CONSISTENT WITH STATE LEGISLATIVE ACTION JANUARY 26, 2010 PAGE 2 ALTERNATIVES: • adopt the Ordinance; • Do not adopt the Ordinance; Provide direction to staff. ADVANTAGES: The proposed action will help applicants maintain existing project entitlements through the current economic downturn until construction is feasible. This reduces foreclosures and potential bankruptcies and enables eventual realization of projected fees to the City. It will also reduce staff time required to process individual changes necessary to maintain consistency with extensions granted by Mete law. DISADVANTAGES: The proposed action will allow extension of projects for up to seven years. The adoption of this ordinance would limit the City's ability to impose conditions given "changed circumstances ". Additionally, the City would not receive fees from applications for extensions during the time period of the automatic State extension. ENVIRONMENTAL REVIEW: : Action on this item is covered by the general rule that CEQA only applies to projects that have the potential to cause a significant physical environmental impact and pursuant to This section 15061 (b)(3) of the CE QA Guidelines, this item is exempt from environmental revie w. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Heil on Thursday, January 21, 2010. The Agenda and staff report were posted on the City's we bsite on Friday, January 22, 2010. No public comments were received. Agenda Item 8.j. Page 2 ORDINANCE No. AN ORDINANCE of THE CITY COUNCIL of THE CITY OF ARROYO GRANDE EXTENDING CERTAIN DISCRETIONARY APPROVALS ACCOMPANYING SUBDIVISION MAPS CONSISTENT WITH ASSEMBLY BILL 333 WHEREAS, due to the current financial crisis certain building projects will be unable to obtain financing and secure building permits prior to the expiration of their discretionary entitlements; and WHEREAS, recognizing the need to provide additional life to certain tentative raps, the California State Legislature adopted AB 333 extending such reaps for an additional two (2) years; and WHEREAS, S, the expiration of discretionary entitlements accompanying these extended tentative neaps i.e. planned unit developments, conditional use permits, etc.) will require the project applicant to go through the entitlement process again, resulting in additional costs and delays causing additional financial hardships; and WHEREAS, the City Council finds that the expiration of these discretionary entitlements is inconsistent with the purpose and intent of AB 333 to preserve the life and economic viability of subdivision projects as a whole; and WHEREAS, the City Council further finds that it is in the best interests of the community to preserve these discretionary entitlements in order to avoid disruptions to the local economy and the City's property tax base. Not, THEREFORE BE IT ORDAINED by the City Council of the City of Arroyo Grande, as follows: 1. Any legislature, administrative, or other approval by the City that pertains to a development project included in and accompanying a tentative map, vesting tentative map, tentative parcel map or vesting tentative parcel neap that is extended pursuant to B 333, shall be extended coincident with the extension of the underlying tentative reap, vesting tentative reap, tentative parcel map or cresting tentative parcel. 2. If any section, -subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. Agenda Item 8.j. Page 3 ORDINANCE l o. PAGE 3 A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five days prior to the City Council meeting at which the proposed ordinance is to be adopted. A certified copy of the full tent of the proposed ordinance shall be posted in the office of the City Clerk. Within fifteen 1 days after adoption of the Ordinance, the s ummary with the names of those City Council Members voting for and against the ordinance shall be published again, and the City Clerk shall post a certified copy of the full tent of such adopted ordinance. This ordinance shall take effect thirty 30 days after its adoption. O motion by Council Member , seconded by Council Member , and by the following roll call vote to grit: AYES: NOES: ABSENT: the foregoing ordinance was adopted this day of # 2010. Agenda Item 8.j. Page 4 ORDINANCE NO. PAGE 3 TONY FERRARA, MAYOR ATTEST. KELLY I ETMO E, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARM E L, CITY ATTORNEY Agenda Item 8.j. Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 8.j. Page 6 A. INCORPORATED to. J JULY ` MEMORANDUM ULY W. 1911 c -,4 T: CITY COUNCIL FROM: TERESA NI CLISH, COMMUNITY DEVELOPMENT DIF ECT R Y. MIKE LII N, ASSISTANT CITY ENGINEER J24P SUBJECT: CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE TALLY HO ROAD SIDEWALK IMPROVEMENT PROJECT, PW 2009-07 ( CONTINUED DATE; JANUARY 26, 2010 RECOMMENDATION: It is recommended the City Council: 1. approve the construction plans and specifications for the Tally Ho Road Sidewalk Improvement Project, P 1 2009 -g , as recommended by the Traffic Commission, which included the following; • install the remaining sidewalk segments on the south side of the road, • install a sidewalk "bulb out" for the silver maple tree at 210 Tally Ho Road • install digital speed limit devices in each direction, • install lane edge lines to narrow the roadway end provide no striping o pavement markings for bike lanes. 2. find that the subject project is categorically exempt from CE QA pursuant to Section 15301(c); end , 3. direct the City Clerk to file a Notice of Exemption. FINANCIAL IMPACT: The FY 2009/10 Capital Improvement Program includes $179,000 in TE Funds and $23,300 in sales Tax Funds for a total of $202,300 for the Taller Ho Road Sidewalk Improvement Project. The Engineer's Estimate for the base bid construction is $130,000. The total estimated project costs (design, construction, c onstruction contingencies, testing, and contract administration) are $175,000. The Engineer's Estimate for constructing the c rosswalk and stop sign assemblies is $23,000. Agenda Item II.a. Page 1 CITY COUNCIL CONSIDERATION To APPROVE CONSTRUCTION PLAINS AND SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE TALLY Ho ROAD SIDEWALK IMPROVEMENT PROTECT, PIN 2009 - CONTINUED JANUARY 26, 2010 PAGE 2 BACKGROUND: The project will install the remaining side walk segments, approximately 1300 lineal feet, along the south side of Tally Ho Road, between Highway 227 and Le Point Street, to create a continuous pedestrian pathway to the Village in response to citizen requests to enhance public safety. The project was identified in the Bikeway and Pedestrian Plan and identified by the council as a high priority. On July 11, 200 6, the City council adopted Resolution No. 3936 to establish speed limits on various City streets. Although a speed survey had been performed for Tally Ho Road that would indicate a speed limit of 35 miles per hour, staff had recommended Tally Ho Road be classified as a residential roadway in accordance with California Vehicle Code (CVC) section 515. The County Traffic Commissioner has since reviewed a number of enforcement citations that were issued and has determined Tally Ho Road to be a speed trap in accordance with C C Section 40802. This effectively means that the Police Department cannot enforce speed limits along Tally Ho Road until a valid speed survey is performed and adopted by City Council. Based on past surveys and current estimated speeds, staff is concerned that the survey will necessitate raising the speed limit. To avoid this, staff proactively developed a number of proposed traffic calming measures to be coordinated with the sidewalk improvements and presented therm to the Traffic Commission for their review. Staff originally placed this item on the January 2, 2010 City Council agenda. However, the item was continued due to the lack of a quorum of the City Council. ANALYSIS SIS of ISSUES: Staff presented the project with traffic calming considerations to the Traffic Commission on September 14, 2009. Based on comments received from the Traffic Commission, staff contracted with a consultant traffic engineering firm, Omni Means, to perform a peer review of the Tally Ho traffic recommendations. Omni Means produced the following recommendations: • Install multi-way stop assemblies at the James Way and Tally Ho Road intersection, Install a crosswalk on Tally Ho Toad at the western leg of Tally Ho Road, 0 Narrow the traffic lanes to 11 feet in width by adding edge line striping, • Apply pavement markings for shared parking bike lane for ors- street parking lanes. Agenda Item II.a. Page 2 CITY COUNCIL CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE TALLY HO ROAD SIDEWALK IMPROVEMENT PROJECT, PW 2009 -07 (CONTINUED) JANUARY 26, 2010 PAGE 3 Omni Means offered additional traffic calming methods that the City may want to consider including the installation of speed humps, chicanes and choke rsneckdowns. Due to budget constraints and impacts on residential parking, staff recommends the City Council not consider these methods at this time. Staff also recommended the installation of digital, solar powered, speed limit signs in each direction. The digital speed limit sign on southbound James Way, between Mesquite Lane and colina Street, was installed several years ago as part of the James Way Rehabilitation Project and has proven effective in slowing vehicle speeds. The Traffic Commission considered staffs recommendations, solicited public comment and voted unanimously to install striping to narrow the traffic lanes and install the digital speed limit signs, but was opposed to the installation of a crosswalk and stop sign assemblies at the James Way intersection, and the pavement markings for shared parking bike lanes (see Attachment No. 3). They recommended against the stop signs and crosswalks because they were not supported by the traffic warrants. Normally, staff would agree with this assessment since stop signs are not considered an appropriate traffic calming device. However, staff believes they were justified in this case since the purpose was to create a pedestrian connection to the sidewalks from James Way to Tally Ho Road. . To avoid having to destroy a silver maple tree adjacent to 210 Tally Ho Road, a "bulb- out IT was proposed to construct the s idewalk to meander around the tree. Staff had originally proposed to have the "bulb out extend into the street which would have required the loss of one paring space. However, during recent discussions with staff, the owners agreed to allow the sidewalk to "bulb out towards the interior of the property. Therefore, the parking lane will not be impacted. since the "bulb out" portion of the sidewalk will extend several feet beyond the City's right-of-way into private property, staff is currently developing an easement agreement for presentation to the Council at time of contract award. Similarly, staff evaluated an existing oak tree at Zoo Tally Ho Road that is within the projected sidewalk alignment. staff met with members of the Tree Guild and determined that there was adequate clearance to narrow the sidewalk to three feet in width, between the existing curb and the oak tree, without endangering the oak tree. Staff is concurrently submitting the plans and specifications to Caltrans for NEP approval, a condition of the project funding. Plans are currently based upon Traffic Commission recommendations to council and do not include the stop sign assemblies and crosswalk. staff will advertise the project for bid upon approval. The contract time Agenda Item II.a. Page 3 CITY COUNCIL CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE TALLY HO ROAD SIDEWALK IMPROVEMENT PROJECT, PW 2009 -07 (CONTINUED) JANUARY 26, 2010 PAGE 4 is estimated at 30 calendar days. fork is expected to begin in April 2010 and finish by mid May 2010. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the plans and specifications for' the Tally Ho Toad Sidewalk Improvement Project based upon the Traffic Commission's recommendations, - Incorporate a cross walk on Tally Ho Road at the western leg of the intersection with dames Way, and stop bar assemblies on Tally Ho Road at the western and eastern legs of the intersection with ,Jaynes Way, - Do not approve staffs. recommendations; - Modify staffs recommendations', Provide direction to staff. ADVANTAGES: The Tally Ho Road Sidewalk Project was developed in res ponse to citizen requests to enhance pedestrian safety and have a continuous walking path to access the pillage to the west. This is especially important during the seasonal festivals, such as the Strawberry Festival and the Harvest Festival, when vehicle traffic is discouraged within the Village. The project also provides an opportunity to address traffic calming issues for the roadway through the placement of roadway striping to visually narrow the roadway, the installation of stop sign assemblies on Tally Ho road in each direction at the James Way intersection, and the installation of digital, solar powered speed limit signs in each direction of Tally Ho Road. DISADVANTAGES: The Police Department is currently unable to perform vehicle speed enforcement on Tally Ho Road as the existing speed limit has been deemed a "speed trap" by the County Traffic commissioner. The Police Department must wait until the proposed measures are constructed before they can perform the follow -up speed survey. The absence of the originally proposed crosswalk and stop sign assemblies will result in lack a less safe pedestrian route from ,James Way to the Village, and the proposed traffic calming measures may be insufficient to avoid increasing speed limits following the next speed survey. ENVIRONMENTAL REVIEW: IE11 : Staff has determined that the project is categorically exempt from CEA pursuant to Section 15301 c. Agenda Item 11.a. Page 4 CITY CODICIL CONSIDERATION To APPROVE CONSTRUCTION PLAINS AND SPECIFICATIONS AND ENVIRONMENTAL TAL E EMPTION FOR THE TALLY Ho ROAD SIDEWALK IMPROVEMENT PROJECT, PW 2009- (CONTINUED) JANUARY 2, 201 PAGE PUBLIC NOTIFICATION AND COMMENTS: Staff forwarded a meeting notice to all property owners and residents within a Soo foot radius of the James Way and Tally Flo Road intersection on January 15, 2010 (see Attachment No. 3). The agenda was posted on Thursday, J anuary 21, 2010. The agenda acrd staff report were posted on the City's we site on F riday, J a n u ary 22, 2010. No public comments were received as of the time of preparation of this report. Attachment: 1. Notice of Exemption 2. Traffic Commission Meeting Minutes 9/14/09 3. Traffic Commission Meeting Minutes 11/23/09 4. Public Notification Agenda Item II.a. Page 5 ATTACHM NO. 1 Notice of Exemption To: Office of Planning and Research 1440 Tenth Street, Room 121 Sacramento, CA 95814 2 County Clerk Counter of Sari Luis Obispo County Government Center San Luis Obispo, CA 93408 From: Public Agency) City o f Arroyo G rande P.O. Box 550 Arroyo Grande, CA 93421 Project Title: Tally Flo Road Sidewalk Imp rovement ELokct Rol 2009- Project Location - Specific: Tally Flo Road between Yi and L Point Street Project Location - City: - Arroyo Grande Project Location - County: Sari Luis Obispo Description of Project: Construct concrete s idewalk on south side of roadway avemen s�r� r'n de marcations and jLqnage. Name of Public Agency Approving Project: City of Arroyo Grande # Public Works D qpartment Name of Person or Agency Carrying out Project: Michael Linn P.E. Exempt Status: (check one) ❑ Ministerial (Section 180b1t 15268; ❑ Declared Emergency (Sec. 21080(b)(3); 1526 9(a)); ❑ Emergency Project (Sec. 21080(b)(4 1 g b ; 10 Categorical Exemption. State type and section number: Section t 3 c ❑ Statutory Exemptions. State co de number: Reasons Why Project Is Exempt: The proiect constructs missing segments of sidewalk along P reviously alevelo eat area requiring minimal excavation and disturb to pMp erties. Lead Agency Contact Person: Michael Linn, P.E. Area Code/Telephone/Extension: 0 473-5444 If filed by Applicant: 1. Attach a certified document of exemption finding. 2 . Has a Notice of Exemption been filed by the public agency approving the project? M Yes ❑ No Signature: Teresa I IcClish 9 Signed by Lead Agency ❑ ❑ Signed by Applicant Date: Title: fommunity Develo ment D irector Date received for filing at PR: Agenda Item II.a. Page 6 Attachment No. 2 TRAFFIC COMMISSION SEPTEMBER 1 , 2009 ARROYO GRANDE, CALIFORNIA 7:09 PM Commissioners present: Ma thew Brownlee, Jim Carson, Gary Borda, Zachary Hall, and Steven Doss. Commissioner absent: None. Assistant City Engineer Mike Linn; Police Commander John Hough, Project Planner Jim Bergman and Traffic Commission Clerk Debbie Wei hinger. PUBLIC COMMENT: Aaron Henkel, south Alpine Street, referenced a previous meeting with Assistant City Engineer Mr. Linn and Community Development Director M cClish involving traffic issues in Arroyo Grande including: stripingsignage installed for the Traffic Way Streetsape Project, liability issue by contractors net following the Municipal Uniform Traffic Control Devices MUTCD , inadequate merge distance when turning right from eastbound East Grand Avenue onto southbound Traffic way; installation of a duel left turn from the center lane of northbound West Branch street to Oak Park Boulevard; and the possibility of the City obtaining a safe Route to School grant for the recently removed yellow crosswalk on Traffic Way/Nelson Street. Mr. Linn responded that the staff had numerous design meetings with the traffic engineer for the Traffic Way Streetsape Project and the project received extensive review by the Traffic Commission and the City Council. The striping for the dual left turn from West Branch street onto Oak Park Boulevard will be performed as part of another City project and the crosswalk on Traffic Way/Nelson street is now white as there is no longer a school in the vicinity. Dave Aguallo, Bell street, requested a "No Truck route" sign on Bell street due to large trucks knocking down overhead wires, one having recently snapped a utility pole in half. Mr. Linn suggested submitting the request in writing for future consideration by the Commission. Vince Petrie, Tally Ho Road, suggested paving Le Point street between Mason Street and Nevada street end establishing a "No Parking zone on the south side of Le Point Street at Nevada street. APPROVAL of MINUTES FOR MARCH 1 , 2009 It was moved by Commissioner loss, seconded by Commissioner Brownlee and unanimously carried to approve the minutes of the March h 1 , 2009 meeting with the following correction: page 2, under REQUEST FOR LOADING ZONE AT SOUTH SIDE of 300 BLOCK of WEST CHERRY AVENUE ADJACENT To ARROYO GRANDE HIGH SCHOOL, fourth paragraph, should read "After discussion, it was moved by Commissioner . Brownlee, seconded by Commissioner Foss and unanimously carried to establish 160 lineal feet of white curb to designate a school bus loading zone on Vilest Cherry Avenue and revise the hours on the existing signage.'y Agenda Item II.a. Page 7 TRAFFIC COMMISSION PAGE TWO of FOUR SEPTEMBER 14, 2909 It was the consensus of the Commission that Number 7 on the agenda be addressed at this time. CONSIDERATION of PE ESTRAIN IMPROVEMENTS TS INCLUDING CROSSWALK AND STOP SIGN ASSEMBLIES ON TALLY Ho ROAD AT THE INTERSECTION WITH JAMES WAY AND TRAFFIC CALMING MEASURES ALONG THE FULL LENGTH of TALLY Ho ROAD Mr. Linn presented the staff report regarding a capital improvement project to sidewalk that is currently being designed for construction net spring. Staff recommended the Commission advise the City Council on the placement of a crosswalk on the eastern leg of the Tally Ho/James Way intersection, installation of multi -way stop assemblies on both directions of Telly Ho Road at the intersection, install lame striping to narrow the vehicle lanes to 11 feet in each direction of Tally Ho Road, and review and comment on the establishment of temporary "No Parking" zones on portions of the south side of Tally Ho Road pending completion of the project. Commission initially offered the following questions/comments/concerns: • Is the sidewalk on the south side of Tally Ho Road used by pedestrians? • How many of those pedestrians are forced to walk in the street dine to the lack of sidewalk segments • The existing sidewalk on the south side has many segments blocked by utility poles, street signs, fire hydrant and mail bones. • Possible widening of the sidewalk. • Have there been pedestrian survey counts taken during the festivals? • Possible installation o temporary stop signs on Tally Ho Road at the James Way intersection during festivals. The meeting was opened to the public: Mince Petrie, Telly Ho Road, stated there is a let of pedestrian traffic; suggested placing the Tally Ho Road crosswalk on the western leg of the intersection; that the sidewalk should be on the south side of Tally Ho load, and expressed support for a passenger loading zone. Cheryl Barton, Tally Ho Road, supported the crosswalk. Toni Fugitt, Tally Ho Road, supported the crosswalk; believed the temporary elimination of parking would cause hardship to the residents, and requested input in any decisions to move remove mailboxes. Kristen Barneichl, Canyon Way, supported staff's recommendation including the sidewalk; crosswalk and stop sign placement. Agenda Item II.a. Page 8 TRAFFIC COMMISSION PAGE THREE of FORE SEPTEMBER 14, 2009 Chuck Fellows, Canyon Way, stated that Tally Ho Road is dangerous for walkers and supported the temporary elimination of parking from 164 to 240 Tally Ho Road. He presented to the Commission a sketch with his proposed temporary elimination of parking. Terry Boe, Tally Ho Road, spoke against eliminating parking in front of her house as she conducts a child care business out of her home; supported the sidewalk and is concern with who will pay for the sidewalk. Frank Virnig, James Way, supported the sidewalk along with the stop sign and would like to see traffic calming measures. He asked whether there had been any studies performed on whether the narrower lane lines would be effective in slowing traffic. Monica Whal, Tally Ho Road, was against the temporary "No Parking zone and was concerned as to who was responsible for payment of the sidewalk. Spence Thomas, Jaynes Way, supported the stop sign; was against permanently eliminating parking on the south side of Tally Ho Road; against narrowing the lanes to 11 feet in width; stated that the posted speed limit needs to be raised then enforced; and was against eliminating perking for the sidewalk. Aaron Henkel, South Alpine Street, suggested performing incremental steps, stated crosswalks give a false sense of security; possibly installing a temporary stop sign to gauge its effectiveness before installing crosswalks; and supported narrowing the lanes. Eugene Ga iola, Tally Ho Road, believed that Tally Ho Road is not patrolled enough by the Police; believed the crosswalk should have been installed a year earlier; preferred a loading zone for his residence; and suggested planing speed humps. Doug Jones, Tally Ho Road, stated that the enforcement places a burden on the police; questioned who would pay for the improvements; and suggested installing the sidewalk on the north side as there are less obstacles. The meeting was closed to the public. The followin a is a summary of the Commission's recommendations: COMMISSIONER FA RKING STOPSIGN CROSSWALK T'RIPI1 Brownlee lies Yes No Yes Ross No lies would Yes consider Gorda No No No Yes Hell Yes {with lies Yes if Yes temporary necessary) parking for child care Carson No No No No Agenda Item II.a. Page 9 TRAFFIC COMMISSION PAGE FOUR OF FOUR SEPTEMBER 1 , 2009 Commissioner Carson further suggested performing a new speed survey for Tally He Road as consideration for raising the speed limit; further explore the placement of mailboxes; strictly enforce the 72 hour parking limit; and consider making Tally Ho Road a one way street. Commissioner r issioner Ross suggested calming devices be investigated on Tally Ho Road; added that the installation of stop signs at the Tally Ho Road/James Way could eliminate parking for Ills. Boe. CONSIDERATION OF THE INSTALLATION OF SHARED ROADWAY BICYCLE MARKINGS ON SECTIONS OF WEST BRANCH STREET AND EAST BRANCH STREET Mr. Bergman presented the staff report and requested that the Commission recommend the installation of sharrows to the City Council. The meeting was opened to the public: Aaron Henkel, South Alpine Street,, suggested the consideration of a bike boulevard with signage and need to educate people about sharrows. Dennis Ding, Faeh Street, related his experiences of using the road as an experienced bike rider. The meeting was closed to the public. Commissioners Hall Bro wnlee and Borda opposed the sharro ors. Commissioner Ross and Carson supported the sharro s but suggested using a smaller symbol on the road way, educating the community on channel 20, and distributing educational handouts. It was moved by Commissioner Borda, seconded by Commissioner Brownlee to deny the installation of shared roadway bicycle markings on sections of West Branch Street and East Branch Street. Upon roll call vote: AYES: Commissioners Borda, Brownlee and Hall NOES: Commissioners Carson and Ross SETT: None ORAL AND WRITTEN COMMUNICATIONS: Commissioner Borda asked Mr. Henkel to address the liability he mentioned earlier in the meeting with raid -block crosswalks. Mr. Henkel explained that if you do not install stop signs at the intersection, it would require more investigation to justify the installation of crosswalks. ADJOURNMENT: There being no further business, the meeting adjourned at 9:43 pm. Agenda Item 11.a. Page 10 Attachment No. 3 TRAFFIC COMMISSION ARROYO GRANDE, CALI Fo 1N IA NOVEMBER 2 , 2009 7:00 PI Commissioners present: Matthe w Brownlee, Garr B orda, and Steven Ross. Commissioner absent: Jim Carson and Z achary Hall. Community Development Director Teresa McClish, Assistant City Engineer Mike Linn, Police Commander John Hough and Traffic Commission Clerk Debbie Il eichinger. PUBLIC COMMENT: None APPROVAL of MINUTES FOR OCTOBER 1 , 2009 It was moved by Commissioner Brownlee, seconded by Commissioner Borda and unanimously carried to approve the minutes of the October 1g, 2009 meeting. It was the consensus of the Commission that Agenda Item Number 7 be moved up on the agenda. CONSIDERATION of PEDESTRIAN IMPROVEMENTS INCLUDING SIDEWALK INFILL, CROSSWALK AND STOP SIGN ASSEMBLIES ON TALLY Ho ROAD AT THE INTERSECTION WITH ,JAMES WAY AND TRAFFIC CALMING MEASURES ALONG THE FULL LENGTH of TALLY Ho ROAD Mr. Linn presented the staff report for installing traffic calming measures as part of the Taller Ho Road sidewalk capital improvement project. The meeting was opened to the public: Term Boe, Tally Ho Road, opposed the bulb -out as she would lose on- street parking in front of her home. She questioned whether the proposed stop signs and crosswalk are necessary. Garret Berg, Colina street, asked how aide Taller Ho Road eras, whether it could accommodate bike lanes, and preferred the elimination of bike lanes over parking. Ira Hughes, Canyon Way, stated he does not support traffic studies performed by Omni- Means; and said that not all residents have on- street parking on Taller Ho Road. He later a pologized for comment mad regarding Omni- Means. Aaron Henkel, South Alpine Street, stated that additional stop signs are not needed; believed that the bulb -out could be effective as a traffic calming measure, suggested installing "Ped Xing" signs, opposed the Type II Bike lanes; explained the 85 percentile set by Federal lair for the speed limit; stated that ADA requires only one path; and suggested taking incremental steps in implementing traffic calming measures to judge their effectiveness before adding additional measures. Mr. Linn interjected that staff is also recommending installation of a digital speed sign along Tally Ho Road both directions. Agenda Item II.a. Page 11 Fancy Macy, Tally Ho Road, said stop signs should not be installed if they are intended solely to slow traffic. Doug Jones, Tally Ho Road, said kids will not use crosswalk and that thig stop signs do not meet warrants. They will only cause pollution and noise. Kristen Barnei h, Canyon Way, said the Tree Guild consults with City staff; the bulb -out is not being installed; the tree to the north of the intersection should be removed; save the tree on the vacant lot; and supports the crosswalk. Jim Margo, Tally Ho Road, said he is against the stop signs and the bulb -out and is glad the speed problem is being addressed. Dennis Shallenberger, Bennett Avenue, stated Omni-Means is a well respected firm; would like to see bike lanes only if they will work; and supported the stop signs. Dick Rowley, Tally Ho Road, opposed the stop signs and would like to see traffic slow down. Jim Copy, Tally Ho Road, supported the incremental installation of traffic calming measures; opposed Omni-Means recommendations; supported the sidewalk; stated that speed is an issue and supports whatever the City can do to slow the traffic. Commissioner Borda su pported cutting the tree trunk in front of 234 Tally Ho Road; ; the shared bike lane; the sidewalks on the north side; taking incremental steps for traffic control; opposes crosswalk and stop sign; and would like to know more about the bulb outs. Commissioner Brownlee concurred with Commissioner Borda but opposed the bike markings; and added he supports fog lines and the digital speed devices. He questioned whether the digital speed devices will fit within the City budget. Commissioner Ross supported bike markings; said if tree is going to be saved it should be boxed so roots do not travel to the sidewalk; supports the bulb -out if it means saving the tree; supports the digital speed device; red curb at the curve; and taking incremental steps to traffic calming. After discussion, it was moved by Commissioner Brownlee, seconded by Commissioner Borda and unanimously carried to recommend to the Council the installation of sidewalk on the south side of Tally Ho Road; install a bulb -out for the silver maple tree at 210 Tally Ho (the vacant lot; install digital speed limit devices in each direction; install the lane edge lines (fog lines) and provide no striping or pavement markings for bike lanes. Agenda Item 11.a. Page 12 ATTACHMENT The City of Arroyo Grande is Currently designing a capital project to install the remaining sidewalk panels along the south side of Tally Ho Road to create a continuous pedestrian pathway between Highway 227 and Le Point Street. The project includes a digital speed display sign; narrowing the driving lames to 11 feet in width by pairnUng a double yellow centerline and 4" white lanes; and con- struction of a concrete "bulb our in order to sage are exciting tree that is within the projected sidewalk path. Other alternatives that may be discussed include: installation of a new cross- walk on Tally Ho load on the west side of the intersection and the installation of a multi -way stop assemblies for both directions of Tally Ho Road at the James flay intersection to protect pedestrians within the new crosswalk. These alternatives are not being recommended at this time. Members of the public wishing to address the City Council on this item will have an opportunity to do so during the meeting. if you have any questions, please feel free to telephone Michael Linn, Assistant City Engineer, at (805) 473 -5444 or stop by the City of Arroyo Grande Engineering Department at 208 East Branch Street. Agenda Item 11.a. Page 13 Notice of city council Meeting Tally Ho load Sidewalk Project THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item 11.a. Page 14 J ( 00. i / o Good evening Mayor Ferrara and Council Members - My name is Kristen Barneich and I live at 212 Canyon Way. I'm here tonight to speak in support of Agenda item 11.a which is the consideration to approve construction plans for new sidewalks on the south side of Tally Ho Road. Along with this, I am respectfully requesting that you consider alternative #2 that is listed in your staff report. This alternative incorporates a crosswalk and stop sign where Tally Ho meets James Way. Tally Ho is a heavily traveled street by cars, but also very much by pedestrians. This is the only semi -safe way (the other much dangerous option is 227) for students to travel by foot from Tally Ho, James Way, Mesquite, Village Glen, Canyon Way etc to Paulding Jr. High and AGHS. Students must walk or drive as there is no bus service because of the proximity to these schools. I would hate to think that parents add to the congestion at these two schools rather than let their children walk because of the absence of a safe route. Many people including myself and my two children walk down Tally Ho to the Village weekly. Tally Ho is a residential street with many, many driveways and was not designed to carry these many cars at the excessive speed at which they drive. The other day my brother and I were walking to the Village and there was a police officer on Tally Ho with radar tracking the speed of cars. We stopped to chat with him and he stated that some cars were driving 50, even 60 mph! This is the speed of the freeway or Corbett Canyon and I certainly wouldn't feel comfortable allowing my kids to cross those streets w/o stop signs or crosswalks. Because of the speed and number of cars that use this street I think it is imperative for pedestrian safety to install a crosswalk and stop sign at the intersection of James Way and Tally Ho as recommended by Omni Means and City Staff. As it states on pg. 3 of your staff report, stop signs are not considered an appropriate traffic calming device. However, staff believes they are justified in this case since the purpose was to create a pedestrian connection to the sidewalks from James Way to Tally Ho Road. Thank you for your careful consideration on this matter. INCORPORATED JK I'A Y 10, 1911 F O lt MEMORANDUM ANDUM T: CITY COUNCIL ,. {i ce r r FROM: STEVEN ADAMS, CITY MANAGER STEVEN ANNIBAL1 CHIEF OF POLICE SUBJECT: CONSIDERATION OF POLICE STATION BOND MEASURE FOR JUNE 8,2010 ELECTION DATE: JANUARY 26, 2010 RECOMMENDATION: It is recommended the City Council: 1 adopt a Resolution Determining the Deed for a new Police Station facility; 2 introduce an Ordinance calling and giving notice of a special election on the proposition of the issuance of bonds for construction of a new Police Station and refinancing o f the 2003 Fire Station bonds; and 3 review and provide comments regarding the proposed ballot argument and tax rate statement. FINANCIAL IMPACT: Design costs have already been approved and funded from Redevelopment pr ent Agency funding. Total construction costs, including site development, testing, inspection, administration, equipment and contingencies is estimated to be approximately $6.2 million. It is proposed to fund approximately $1.5 million from sate of the existing property. A temporary inter -fund City loan may need to be established in o rder t o provide the funds until the property is sold. The remainder would be funded from long -term financing. The debt service is proposed to be paid from a combination of Local Sales Tax funds and a General Obligation Bond property tax assessment. The breakdown of proposed remaining costs include the following: Project Management and Inspection Site Work Construction Equipment Relocation Contingency Total $350,000 $1 $3,950,000 $125,000 $25,000 $500,000 $6,200,000 Agenda Item II.b. Page 1 CITY COUNCIL CONSIDERATION POLICE STATION BOND MEASURE JANUARY 26, 2010 PAGE 2 It is proposed to also include in the bond measure funding to retire the Fire Station bonds issued in 2003. By issuing the new bonds for a 30-year period and utilizing Local Sales Tax to pay a portion of the debt service, it is possible to establish the new tax rate for the special assessment at no more than the existing annual tax rate. Approximately $1.5 million is necessary to retire the existing bonds. However, roughly $500,000 is available from reserves accumulated from property to assessment payments. Therefore, the net amount projected to be needed to retire the existing bonds is approximately $1,000,000. As a result, total funding needed is $7,200,000. When subtracting $1,500,000 from the sale of the land and adding $50,000 for fees, the total bond amount needed is $5,750,000. The funding strategy is contingent upon financing the bonds through a low- interest United States Department of Agriculture USDA loan. A preliminary application has been submitted and approved. The current interest rate of the program is %. To be conservative, the City's Financial Advisor has estimated debt service payment based upon an interest rate of 4.25 °. Under these assumptions, by establishing the bonds to be interest only the first year, a $5,750,000 bond would result in annual debt service of $244,375 the first year and $334,500 each year thereafter. As a result, the average annual debt service payment the fiat fire years will be $316,475. Of this amount, $188,000 would be generated from the property tax assessment and $128,475 would need to be paid from Local Sales Tax revenues. This is close to the $125,000 programmed annually in the City's Local Sales Tax revenue projections for the Police Station project for the net -year period. Since the interest rate and costs are projected to be less, the actual revenue programmed is expected to exceed the amount needed. Additionally, assessed valuation is expected to increase enough by the end of the fiat five year period to address the additional revenue needed and maintain the Local Sales Tax amount at no more than $125,000 on an ongoing basis. Staff also recommends the City seek approval for a total bond amount up to $6,000,000. This will provide excess funding to address any unforeseen additional costs or loss in value of the current property. Construction bids will be obtained prior to issuing the bonds. Therefore, only the amount needed will be issued. The estimated cost of adding a ballot measure to the June 8, 2009 Statewide Election Ballot is $25,000. It is proposed to fund the election costs from salary savings in the Police Department budget. Therefore, no appropriation of funds will be necessary. Agenda Item II.b. Page 2 CITY COUNCIL CONSIDERATION POLICE STATION BOND MEASURE JANUARY 26, 2010 PAGE 3 BACKGROUND: In 2007, the City Council approved initial funding for the preparation of a needs assessment and feasibility study on a new or expanded Police Station and awarded a contract to BGC Architects to prepare the study. At the February 2, 2009 meeting the City Council reviewed the final results of the study and directed staff to pursue acquisition of the property at the northeast corner of West Branch Street and Rodeo Drive to accommodate the preferred site for the project. At the May 26, 2009 meeting, the City Council then approved a Memorandum of Understanding MOU with the County of San Luis Obispo, which set forth agreed upon terms for acquisition of the property. Recommendations ors mendations for funding and design of the new Police Station project w ere presented to the City Council at the October 27, 2009 meeting. Contracts for design and financial advisory services were both approved. Staff was directed to proceed with a public education process and return with final recommendations regarding the proposed ballot measure. The architect was also requested to prepare an alternative design concept to address concerns identified by City Council with the proposed conceptual design. ANALYSIS of ISSUES: The Police Department does not have adequate space for all personnel to perform necessary functions. The Police Station was acquired from the phone company in 1973 and was last expanded in 1989. Staffing has grown to 36 full- time and 20 part - time from 12 full -time and 6 part- time since the facility began use as the Police Station and from 28 full -time and 15 part -time since the facility was last expanded. Frey needs include space for the Investigation's Section, the addition of an adequate Emergency operations Center E C to coordinate citywide incident response activities in the event of a disaster, expansion of the dispatch center, expansion of evidence and equipment storage, and addition of adequate paring. In response to City Council direction, a survey was distributed to all residents in the City and feedback has been received from a number of groups and individuals in the c ommunity. A copy of the survey results is presented in Attachment 1. Over 1,30 responses were received. A total of % agreed that a new Police Station should be a high priority as long as it did not divert funding from other high priority projects and 2% supported the current proposed funding concept. The most common reasons provided in opposition included concerns regarding the timing given current economic conditions. Staff believes this issue will be addressed through additional public education regard the funding proposal and advantages of pursuing the project at this time. Agenda Item II.b. Page 3 CITY COUNCIL CONSIDERATION POLICE STATION BOND D MEASU E JANUARY 26, 201 PAGE 4 Given the public feedback received, staff recommends the bond measure be placed on the June 8, 2010 ballot. A two - thirds voter approval will be required. In order to meet deadlines for that election, it is necessary for the City Council to adopt a Resolution of Necessity for the project and an Ordinance calling for the special election prior to February 24, 2010. Staff recommends the Resolution be adopted and the Ordinance introduced at this meeting. The Ordinance would then be presented for adoption at the February g, 2010 meeting, along with approval of the ballot argument, tax rate statement, priorities for filing written arguments, and request the County to consolidate with the statewide primary election. This would provide availability of the February 23, 2010 meeting to obtain all necessary approvals prior to the deadline if any items are delayed for some unforeseen reason. The project design, environmental review and conditional use permit will also be presented at the February g, 2010 meeting following recommendations by the Architectural Review Committee and Planning Commission. Since the proposed funding concept is relatively complex, a key to the success of the measure will be to both educate the community and present material in a simple and understandable manner. Two ballot language alternatives were drafted, which include the following: Option 1 Shall the City of Arroyo Grande fund construction of a new Police Station by issuing 30-year bonds not to exceed $6,000,000 and maintain the property tax assessment equal to or less than existing rates for the 2003 Fire Station bonds by: a refinancing the 2003 Fire Station bonds with the new bonds; and b utilizing revenue from the 2006 Local Sales Tax Measure to pay a portion of the bond payments. Option 2 Shall the City of Arroyo Grande fund construction of a new Police Station and refinance the 2003 Fire Station bonds by issuing 30-year bonds not to exceed $6,000,000 provided that the tax rate is maintained at or below the existing to rate for the Fire Station bonds and a portion of the bond payments will be paid by revenues from the 2006 Local Sales Tax Measure. To ensure that the alternative selected most clearly communicates the message, staff surveyed a number of focus groups to seek input. Of the responses received, 11 preferred Option I and 28 preferred Option 2. Therefore, the wording in Option 2 is included in the proposed Ordinance. The proposed ballot argument and tax rate statement are included in the staff report for review as Attachment 2. To ensure all materials are ready for final approval at the February g, 2010 meeting, staff is requesting the City Council raise any questions or provide direction for changes at this time. Agenda Item II.b. Page 4 CITY COUNCIL CONSIDERATION POLICE STATION BOND MEASURE JANUARY Y , 2010 PAGE 5 ALTERNATIVES: ES: The following alternatives are presented for consideration: Approve staff s. recommendations; Make appropriate changes to the Resolution and/or Ordinance and approve staff's recommendations; Modify the Ordinance to use the alternative ballot language presented and i nrd u e; Limit the bond measure to a smaller amount: Direct additional changes to be made and postpone action on the items to the net meeting; Delay action on the item and direct staff to pursue the ballot measure on the November ballot; Delay the project and do not proceed at this time until ether revenue can be identified; Provide other direction. ADVANTAGES: The project is important in order to address the operational needs of the Police Department, to develop an effective emergency operations center, and to accommodate the ability to effectively provide joint dispatch services to the Five Cities area. Additionally, given the current bidding environment, it is projected that the City could experience significant savings on construction costs if the project was able to proceed at this time. The experience of other agencies has indicated current savings up to as much as % in the construction of public safety facilities. DISADVANTAGES: The disadvantages of the recommendation are that it will involve a long -term commitment of City revenues. The cast of the election will also be higher than if it was included on the November election. ENVIRONMENTAL REVIEW: Environmental review is not required for action o the proposed ballot measure. Environmental review associated with the project has been prepared and will be presented with the project proposal at the February g 201 g rne ting. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, January 21, 2010 and on the City's website on Friday, .January 22, 2010. No comments were received. Attachments: 1. Survey Results 2. Proposed Ballot Argument 3. Proposed Tax Fate Statement Agenda Item II.b. Page 5 r *] ILIJIIQ 1 A RESOLUTION F THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THE NEED FOR A NEW POLICE STATION FACILITY AND A REFINANCING F THE FIDE STATION BONDS WHEREAS, EAS, the Police Station facility for the City's Police Department is inadequate and in need o replacement to ensure the health and safety of the occupants and users of the facility and to enable the City's Police Department to provide increased safety and emergency response services to the residents of the City; and WHEREAS, EAS, the City Council has previously studied the need for an expanded and improved o a new Police Station facility; and WHEREAS, it is determined that a new Police Station facility is ar "municipal improvement " within the meaning o f California Government Code Section 43601 and may be financed in part using proceeds o f general obligation bonds; and WHEREAS, EAS, In conjunction with the funding of the construction of the new Police Station facility, the City Council also desires to refinance the City's outstanding General Obligation Bonds, Series A of 2003 (Fire Station Project) "Fire Station Bonds" and utilize a portion of the new general obligation bonds to call and redeem said Fire Station Bonds. NOW, THEREFORE, F E, E IT RESOLVED LVED b the City Council of the City of Arroyo Grande as follows: 1. The above recitals are true and correct. 2. Pursuant to California Government Code Section 43607, the City hereby finds and determines that the public interest and necessity demand the construction of a new r Police Station facility for the City's Police Department and the refinancing of the Fire Station Bonds in conjunction therewith. 3. In the judgment of the City Council, it is advisable to provide for the funding and refinancing of such community safety needs by means of general obligation bonds. 4. The Mayor, the City Manager, the City Attorney, the City's Bond Counsel, F ut n Tucker, LLP, or any other staff or consultant of the City are hereby authorized and directed to do and cause to be done any and all acts and things ne or proper for carrying out the transactions contemplated by this Resolution. Agenda Item 11.b. Page 6 RESOLUTION N N . PAGE 2 5. The Director of Legislative and Information Services /City Clerk or Deputy City Clerk shall certify to the adoption of this Resolution and thenceforth and thereafter the same shall be in full force and effect. On motion of Council Member t seconded by Council Member and on the following roll call vote, to grit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted on this 26 day of January, 201 . Agenda Item II.b. Page 7 RESOLUTION N. PAGE TONY FERRARA, MAYOR ATTEST. KELLY I ETM RE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Agenda Item II.b. Page 8 ORDINANCE I. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, NIA, CALLING AND GIVING NOTICE OF SPECIAL MUNICIPAL ELECTION ON THE PROPOSITION OF WHETHER BONDS SHALL BE ISSUED AND SOLD TO FINANCE A NEW POLICE STATION AND REFINANCE THE DIT YS 2003 FIDE STATION BONDS, AND ORDERING THE SUBMISSION F A MEASURE TO THE QUALIFIED VOTERS OF THE CITY AT A CONSOLIDATED SPECIAL MUNICIPAL ELECTION AND ESTABLISHING SPECIFICATIONS FOR THE ELECTION ORDER WHEREAS, the City Council of the City of Arroyo Grande, California (the "City" ) has determined that the present facility for the City's Police Department is inadequate to ensure the health and safety of the occupants and users of the facility and to enable the City's Police Department to provide increased safety and emergency response s ervice s to the residents of the City; and WHEREAS, the City Council has determined that the public interest and necessity demand the construction of ar new police station facility "Police Station") and that it is advisable to provide the funding for the new Police Station by means of general obligation bonds; and WHEREAS, in conjunction with the funding of the construction of the new Police Station, the City Council also desires to refinance the City's outstanding General Obligation Bonds, Series A of 2003 (Fire Station Project) "Fire Station Bonds" and utilize a portion of the general obligation bonds to awll and redeem said Fire Station Bonds; and WHEREAS, the City Council desires to arll and give notice of ar Special Municipal Election on the proposition of whether bonds shall be issued and sold for the purpose of constructing a new Police Station and refinancing the Fire Station Bonds; and WHEREAS, Section 1(b) of Article X111A of the Californian Constitution excepts from the general one percent (11%) of full cash value limitation those ad valorem takes used to pay for debt service of any bonded indebtedness for the acquisition or improvement of real property approved on or after duly 1, 1978, by tiro- thirds (2/3) of the votes cast b voters n the proposition; and WHEREAS, in the judgment of the City Council, it is advisable to arll a Special Municipal Election on the question o whether bonds shall be issued and sold and ad valorem taxes be levied for the purposes set forth below. Agenda Item II.b. Page 9 ORDINANCE NO. PAGE 2 NOW, THEREFORE, THE CITY CODICIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The above recitals are truce and correct. SECTION 2. Pursuant to the laws Of the State Of California, the City Council hereby c alls a special election and o rders the submission to the qualified voters Of the City the question Of: CITY OF ARROYO GRANDE MEASURE Shall the City Of Arroyo Grande fund construction BONDS-YES of a new Police Station and refinance the 2003 Fire Station bonds by issuing 30-year bonds not to exceed $6,000,000 provided that the tax rate i s maintained at Or below the existing t rate for the Fire Station Bonds and ar portion Of the bond BONDS-NO payments will be paid by revenues from the 2006 Local Sales Tax Measure SECTION 3. The estimated cost Of constructing ar new Police Station and refinancing the Fire Station Bonds is $6,000000, including costs authorized pursuant to California Government Code Section 43610.1(a) and b ) which may be paid from the proceeds Of the sale Of the Bonds. SECTION 4. The max imum amount Of the bonds shall not exceed $6,000,000. SECTION 5. The maximum number Of years any series Of Bonds shall run shall not exceed thirty 3 years. The maximum rate Of interest to be paid On the Bonds shall not exceed fire percent % per annum. The actual rate Of interest on any series Of Bonds shall be determined at Or prior to the time Of the sale Of such series. SECTION . The dame Of the Special Municipal Election shall be June 8, 2010. SECTION 7. The election shall be consolidated with such Other elections to be held on June 8, 2010 under State law within the territory Of the City, and shall be held and conducted, and all Other proceedings incidental to and connected with the election, shall be regulated and done, in accordance with the provisions Of law regulating regularly scheduled elections. The precincts, polling places for said precincts in the County Of San Luis Obispo, and persons appointed and designated to serge as election Officers for said election will be those determined, designated, and appointed pursuant to state law by the Registrar-Recorder/County Clerl Of the County of San Luis Obispo (the "Registrar"). The City, by Resolution, has requested that the election be Agenda Item 11.b. Page 10 ORDINANCE NO. PAGE consolidated with the Statewide ide Prim r r election and that the Registrar conduct the election as well as perform various other services required by law on behalf of the City. SECTION 8. The Director of Legislative and Information Services /City Clerk is hereby designated the City's Elections Official for any and all purposes. SECTION 9. The City Elections Official shail, not later than 88 days prior to the date of the election,, cause a certified copy of this Ordinance to be filed with the County Clerk-Recorder/Registrar o Voters. SECTION 10. The City Erections Official is hereby directed to publish this Ordinance pursuant to Californian Government Code Section 43611. SECTION 11. Notice of the time and plane of holding the election is given and the City Election Official is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by lair. SECTION 12. In all particulars not recited in this Ordinance, the election shall be held and conducted as provided by lair for holding municipal and general obligation bond elections. The City Erections Official shall make this Ordinance readily available for public inspection within thirty days of the date this Ordinance is adopted. SECTION 13. Upon its adoption, the Director of Legislative and Information Services /City Clerk or Deputy City Clerk shall certify to the adoption of this Ordinance and thenceforth and thereafter the same shall be in full force and effect. On motion of Council Member , and on the following roll -call vote, to grit: A ES: NOES: ABSENT: the foregoing Ordinance was adopted this seconded by Council Member day of February, 2010. Agenda Item II.b. Page 11 ORDINANCE NC. PACE TONY FERRARA, MAYOR ATTEST: BELLY WETMRE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CAI MEL, CITY ATTORNEY E Agenda Item 11.b. Page 12 ATTACHMENT 1 Police Station Survey We Need Your Input Regarding Public Safety Facility Needs' 7j 'r • The City has been working for over a decade on plans to expand or construct a new Police Station. The Police Department does not have adequate space for all personnel to perform necessary functions. Upgrade and expansion of the Emergency Operations Center, Dispatch Center, evidence and equipment storage, and parking are all needed. Property has been acquired and preliminary plans have been prepared in order to make the project as cost effective as possible. Revenue from the 2006 Local Sales Tax Measure is programmed to pay for a portion of the costs, but it is not Con cep lualRende ring ofPo lice Station A lie rnafrve sufficient to fund the entire project without impacting other priority City projects. The City would like to proceed with the project at this time to take advantage of current low construction costs. As a result, efforts have been developed to identify funding strategies that would generate additional revenue needed without raising taxes and fees. Prior to proceeding, the City Council would like your input to the following questions: 1. Do you agree that development of a Police Station that provides adequate space for personnel to provide public safety services to the community, a state -of- the -art emergency operations center, and a joint dispatch center should be a priority for the City if it does not divert funding from other priority projects? Yes 1,152 (86 %) No 194 (14 %) 2. Do you agree that it is important to proceed with construction of a new Police Station at this time in order to take advantage of substantial cost savings due to the current reduction in construction costs? Yes 1,126 (84 %) No 219 (16%) 3. Would you support refinancing of the 2003 Fire Station bonds by issuing new 30 -year financing for the Police Station project to fund a portion of the Police Station costs if it resulted in no increase to your current annual property tax rate? Yes 7,092 (82 %) No 246 (18 %) Please complete, .fold, tape, and rail this pre-addressed and postage paid survey to the City of Arroyo Grande December], 2009. Thank you. Agenda Item 11.b. Page 13 SURVEY COMMENTS Comments from "Yes" Survey Responses I am very proud of our Police Dept. personnel — we do have the hest. • Law enforcement needs all the help they can get! • I would like to see the new Police Station to be "Green" as possible. "Leeds' certification would be nice. • This appears to be a much better location for the P.D. Branch Street in that area needs improvement! This is the appropriate way to approach this with the public. comfortable work place is good for any worker and a happy Policeman is a better Policeman. Thirty years is a long time with a growing population, like ours. + 1 appreciate your service. You deserve the support of what you need. + Please use a conservative design without wasteful costly "fluff'. You deserve more space. + Hopefully, this will result in a no right turn on red for East bound vehicles at Briso on Branch Street. Long overdue. • o for it! + If there is an opportunity for me to invest (purchase) full or partial bonds, let me know. The recession/budget constraints will not last forever. Build it ASAP! It's about time! I would like to see the jobs created from this project be staffed by local youths. They need jobs on so many levels! Please consider this proposal and avoid hiring a non -local contractor. • o for it! • 1 fully support the Police Dept. You all perform a critical service for our community. • Our only concerns are sirens noise. The Fire Dept. is noisy enough. • Sounds like solid plan with lots of oversight. • They are always there for us no matter what. So we should consider it an honor to make them comfortable. • Go for it! More than anything we all need to keep the community involved in beeping our City safe. 0 Long overdue City should do all possible to make this happen, ASAP. • This "Project" is long overdue! The financial needs appear to be well thought out, and doable. The location appears to be in a very good location. & Thank you for serving us! 0 I believe a strong police presence and capability is very important. A.C. is presently a safe and secure City in which to live and raise families. Therefore, providing adequate space in such a visible location seems both justified and necessary. 0 Let the public know when bonds go on sale, especially if they have a good rating. I kno w we may be interested in them. (236 Oakwood t. 9 The E Cam ino, Briso Ind, Branch St., Hwy 10 1 interchange needs to be corrected for this location to function. • Don't get carried away with a "state -of -the -art" emergency operations enter? The County has a facility life that in SLO. • If statement #3 is correct — "o for it" t • But, when does it end? what will be asked for next, after the Police Station? City Hall? • 1 support the Police and Firemen. we heed them and to support you too and tale care of you and your families. • More people, more crime, need better protection to protect the good people. • Building larger with allowances for expansion anticipated or not should be incorporated into plans and built at today's construction costs. • I think our Police Department is doing a. fine job, but with these changes it would allow them to do even better community service. • Given the opportunity with the County exchange and attractive rates to float new bands, A.G. should definitely go ahead as soon as possible. • I saw the building at Parlor Center in L.A. & would lave to sec the building at A's new facility. Agenda Item 11.b. Page 14 • Start hosting dinners; have drawings that will attract people to buy tickets including those that would want to make stuff for the fundraisers and Delp cut costs, too. Start hosting a lot of events starting now and hopefully that will help toward the development. Good luck! You will need it. • Thank you for your service! * Go for it! This project is long overdue. Please proceed. • As long as there are no tax increases. The proposed site is al gnat location. Maybe the City will pave that part of the road. • I think it's a great idea. This new facility is almost straight across the freeway from my business and I welcome these brave men! I love it. Lorne on down. • #, but not beyond original maturity date. • The proposed area is currently experiencing traffic problems at Branch Briso and at Branch adjacent to Shell Station. Does the plan propose to address these traffic areas? 0 when we moved to Arroyo Grande, the Police Station was in the City Hall, and there were only two Policemen. Fair Oaks had just been taken into the City which made 8,500 residents. we have grown!!! Due to economic hardships at this time, there seems to be a few alternatives. refinancing debt to eternity to pay for shorter tern needs is never prudent, but appears to be wanted in this case. • with much appreciation? 0 Do not delay. This project should be expedited. • I think this sounds like a good idea. • we need this project! • Just don't raise the sales tax? + we must grow in our safety services, emergency operations, etc. with increasing population in our City. The location is the best area. • Great piece of property. Very poor access South of 101 Freeway. You have to go to Oak Park or the Village or use the very congested Brisco under crossing. • New facility is long overdue. Evidenced by temporary buildings, storage etc. City officials and citizens have always worked together to make AG a better City. This project should be no exception. I totally support it. • The existing Police Station is quite small. The few times 1 have had to call the police in my life in Arroyo Grande they were there in minutes. Thank you? • we know the conditions at the Police Station are very crowded. • No bond issues — will vote no on any new taxes in any form. + I hope that the new Police Station will not cause a raise in saps tax or any other tax. Thank you! • Our police enforcers are beyond deserving of new facilities. I don't know how they have managed to do such a great job in the old Halcyon station for so many }ears — We say YES! Definitely! Our police and community safety is well worth it. 0 Sounds great! wonderful location! 0 I would suggest the City take this opportunity to thoroughly investigate building a state of the art GREEN LIED certified building as a model for the positive benefits of green, energy — efficient construction. Don't take the cheap, easy way out. Consult experts in green building... solar powered, etc. In the long run, you'll be glad you did!! 0 why no entry. /exit on rodeo!? Seems safer than on w Branch so close to Frisco mess. Since this station will require 30 }ors to pay off, will it be large enough to serve AG as it grows over the next 30 yrs? Overall, this appears to be a carefully planned project. • Good Luck! we have lived in A.G. for 24 years and want to see the quality of life and public safety to continue and improve. • I am happy to support our Police Department — It does a good job. • Good Luck! • we are at an age (70+) where 30 yr, Bonds wouldn't be very practical but think bonds are the way to accomplish this project, long needed. • Go for it. • I'm all in favor. Please consider a presentation in Sunrise Terrace Park. We have 550 votes here. • It looks life a great site for a Polio Station? It seems like some innovative thinking is going on as far as funding. Refinancing the 2003 bonds is good. Agenda Item 11.b. Page 15 • I hope you are building the project larger than you need now, and are looking at space you can grow into 10 years down the road. If you are building for what you need now you need to rethink right now. I am a retired commander from Sheriff Department and have been through this before. Build larger than you need now. • I am not crazy about the proposed location. • This is sorely needed for the safety of all involved. Thanks for the protection. • How was the property obtained from the County at no cost? What did the City give up? • Complete it sooner rather than later, it always costs more to delay. • Deep up the good work and definitely keep the faith. 0 This is good planning for a City growing and growing faster in the future. • Get it done. • This needs to be done at some point. The sooner the better. • It's amazing that the present Police Station has been able to operate so well in such small quarters for so many years. Go for it! • Although west Branch would be a. better place for retail center as is the ease with Trader Joes and Walart it is the best choice available to the City, at this tine. • 1 would vote for it! • My concern is the sane with the Fire Station. That is that the new facility is only built to meet current needs, to catch up. We need to think beyond what is needed today. We need to build for the future needs. • A much needed facility. Good luck in your endeavor. • This is a great way to get the funds. This way our teenagers will be paying for it too. The reason you exist. • Hoy about a 1 cent sales tax on local gas? Thank you for asking about my input? • While you're at it, how about a South County Jail. This will allow P /G's to stay in the City instead of driving 30 miles one way taking them out of the City for hours. • About time you gave them a suitable building. • What is the cost for this proposal? • I'm a senior and open to what you must do. I'm not sure what the bond financing entails so I can't comment on that. I thinly your wisdom sufficient. 0 Our brave Policemen deserve the best! We are proud of all of you -- Thanks for being there. 0 I assume that enlarging the present building is not possible due to availability of adjacent land. • Do it now and get it right. The current facility was inadequate front the beginning, which was NOT 1973. • Is street access acceptable at this location in a critical crisis for police cars to make rapid response? • Hurry up and get started. • Good work — Deep it up. • Do it --- we need it! I support this 100%. • Police Station definitely needs more space. • Go for it! • I don't own property but support you 100 %. • 1 would like to know the specifics of cash savings and to know that contractors are local businesses employing local residents. Le. that the money goes for new'obs, not raises or profits) • Excellent, do it now. • Our Police Station has portable buildings and that is not acceptable. We need this, our Policemen and women deserve it. They protect us, serve us and need new facilities. • A little more public parking spaces may be prudent! • Great idea — we do need it! • Let's do it now! 0 It sounds life you've really researched this project thoroughly so as not to severely impact the residents. That is appreciated. Go for it! • The sooner the better. Our men and women in blue need all the support they can get. • This is the best time to build so I hope you get the go ahead! I have been concerned for a few years that you operate out of such a small space and have so much more to manage and protect. 3 Agenda Item 11.b. Page 16 • You do reed more adequate space. • we suggest you make the building with a second story. You could leave it unfinished at the time of the initial building. Having this would give you needed extra space as the community continues to grow. It will cost less than adding some space on at a future time. • It's about time! 0 we are very supportive of need for new Police Station. Don't forget about those precious eucalyptus trees when the property sells make sure new owner can't do anything to harm there. I have lived in Arroyo Grande for the past 35 years, it is overdue and a new police facility is definitely needed. Good financing solution! Now build it "'Green"' Please, solar roof, recycled water, sustainable building materials, etc. Make us proud of the project! Set the example for SLO County! • o! Go! Go! • Can't figure how you stayed where you are so long. it's tiny! + Go for it! • Because I live In Michigan and here, I am registered to vote in Michigan. I would gladly Mote for this. • Yes to questions 1,, and 3 if the current location is expanded. • What are your plans for the lrisco Ind. bottleneck when police respond to emergency traffic on the South side of Hy. 10 1 • I'm concerned that someone (some members of the public) will realize that the existing bond has remaining approximately 14 yr. life but the new bond would run for 30 yrs. Seems it would be arise to mention this up front. • Support local law enforcement. 0 The proposed exterior design is not in keeping with any other in the area. Further, it is ugly. • Since I don't ever plan to see the inside — make sure the outside of the building and landscaping is phasing to the eye. No ugly structure please. • I would also support consolidation of all the Police Departments in 5 cities area. Similar to what Fire Department is doing, there would be ar lot of cost savings in consolidation. • The three above questions would always be answered with yes. Especially the way they approach the issues. Who could say no? Now, I would like to suggest the following; Yes: Sale of Police Station to help financially. Also sale or lease all City Hall buildings in the downtown A.G. Village, move City Hall out of Village, get this into a master plan. Have a large City complex, get this achieved. Now is a good time. I am sure my suggestion of combining Police and City Hall into one very large complex is received as drastic. I don't mean they share a building. The City Hall buildings in the pillage have stopped the Village from expansion. They = City Hall is the problem. It's like, the Village stops at "Gina's" Restaurant. A.G. is a strong and progressive City — we need to see the long term and consider major changes will be needed. Now is a good time. Do the project in phases to have minimal interruption to all operations. The only City operation that should he in the Village is the Chamber of Commerce, get it moved where visitors can actually find and use. + I think it should be made clear what the particulars are regarding the "innovative agreement with the County, which addresses a number of County needs ". • I would be happy to pay extra taxes for it as well. Your job is very important. You need space to work effectivly. 0 Hope that you will give all aspects of the construction to qualified people who live in 5 cities area. If that is totally impossible, then SLO County. • John Hough answered my questions regarding move and prisoners, sex offenders, because of the close proximity to St. Patrick's School. 0 #3 — Only if no new tax increases! If the current bond is less than 30 yrs., then there will be an increase in taxes, correct? I support this option if current bond is a 30 yr. Bond. Therefore the refinancing would truly not affect tax rates. • I do believe in the importance of an efficient and effective polio department. However, at this time, it must be ensured that no added property tax this year shall be incurred. • Good Luck! • Or any other tax increase. Do fundraising like everyone else. a Support of AG Police critical to maintaining quality of life. 4 Agenda Item 11.b. Page 17 • Well done everyone! • My thanks to all of you for all you do for us. We are lucky to have you in these awful times. 0 Peace and tranquility milt be maintained at all cost in this beautiful valley. Give our police officers proper working place to gather and develop ongoing shills. • I would like to apply for a job if there are an openings. • We support AG Police and believe that proper facilities and officer support should be a City priority. We have no problem with spending on Police and Fire. 0 We heed to take care of our men and women who provide safety for all of us! The plan should be a. top priority. • We love and respect the look and continuity of old early California and Victorian buildings in the downtown area --- the Christmas decorations unify our town — Therefore, we urge and beg you to keep the inside of the new Police building modern and up-to-date, but the outside to blend and fit in with all of the oldest buildings! Then we keep the continuity? We have a deep heritage of beauty. Let's keep it! • Time is ticking! Build it now before costs double or triple. 0 Would it conflict with St. Patrick's School? 0 Where is entrance to complex? Off Branch Rd.? Signal or stop sign? How about much needed light at Old Rand Rd. & Branch. This should have been done years ago and must be done now. • Good Luck! • Sounds good to me! • I think this is very important for the safety of our City. 0 Location looks excellent and financing is very well thought out. Good luck! • #3 — This statement is not true. There is no increase but the bond would be longer thus it is an increase. You should state that. It sounds like 6 more years of payment. Be truthful next time. • Hurry up, we see more and more graffiti which only means T gangs on the way! • I will vote for this. It has to be done. • Make sure the plan provides for future growth. Such as being able to go tip with the facility in the future. • Good luck. We support our police! • Deep property taxes low!! • Let's see the Police Officers out knocking on doors to "sell" this to the voters. They can do this as voluntary, on their time off. • Previously this site was proposed to be a community YMCA. If the young people had such a facility — they would not have as many interactions with the Police out of boredom on the streets. How SAD that this should be the use for that property instead. Says a lot about our lack of priorities. 0 11 ike your plan — Hope it passes. I could agree to a tax increase were it a reasonable one. Yes Yes Yes • I think it will be a great improvement for the City and Police personnel. As a community we cannot expect something built 36 years ago to service our needs now. I support going forward with this project. • Let's get it done. • It sounds good! • I will gladly support this proposal when you pave Branch and Camino Deal. Every year we read in the Stagecoach these streets will be paved and still waiting. I hope you do a better job than James gay! What a joke. • I'm always impressed with the innovative thinking the City of A.G. uses to get the most "bang for their buck ". Hope this works out as presented. • A new Police Station is long overdue and the department personnel deserve a lot better than what they presently have. • Inadequate public safety facilities are a false economy. Don't skimp. • The Police Department, Fire Department, and education are my priority! Go for it! I wish you well! + Good Luck! Agenda Item 11.b. Page 18 • Only concern about proposed location is the ability for quick emergency response due to continual traffic congestion at closest major intersection. Make sure you get full value for the old property. I don't want to see any "`deals" with the in crowd! But where is the money corning from`? If not from the tax payer — Why not go ahead? • We're 100% in favor. • Should watch P.D. spending. I am not sure that new uniforms and fleet of cars was needed. • Let's get it done! • Goad Luck! 0 Station needs to keep up with the City growth. Time to build. • Yes, let's do it now! • Thank you! • No funds are to be drawn from measure "0" for facilities. • Go for it! • I do question the wisdom in building the station so close to St. Patrick's Elementary School and the location with regard to the traffic at Branch &r Brisco Streets. Already a problem! Please find a more suitable location. Thank you. If is true Go for it! • Only as long as it results in no further increase to our current annual property tax rate. • Go for it! • What will happen to the intersection @ El Camino Deal &. Brisco? The problems now are ridiculous and should be taken care oP At least have patrol care there to ticket "alit" cars that turn right on the red light; the `fno turn on red" sign isn't working. A , GB, PB, SB = AGPS P.D. Consolidate and put more feet on the street = saving for all. • Good idea. 9 There is no problem with new facilities IF needed and IF there are NO additional costs transferred to tax payers... but that doesn't appear to have been determined and seems unlikely. It seems we're being asked to ok something without all the facts, leaving plenty of room for skepticism. #1 — If in fact, current space in inadequate. Otherwise, no. • deeds to go forward A.S.A.P. 0 Public safety is essential? Full support! • I also believe there should be adequate funding to beep on- the - street patrols heavier on the south side of 101 since dispatch from the new location to the main part of the city could be hindered by access through Brisco. Only if there are no new taxes. • Please consider the aesthetics of the exterior of building, The photo enclosed shows an ugly, Id's style building. instead, have it fit in with Spanish style architecture of homes surrounding it. • Increased traffic on Rodeo concerns. Current design does not esthetically go with neighborhood; it's ugly! Will "green" technology /fixture be used? Lots of tall landscaping on Rodeo needed to obscure "secured parking" area. We all appreciate the work y ou do! • As a tax paying, Dome owning member of this community, I want our Police Department and all of its employees to have the very best of everything they need and want to facilitate the work they do. I am not related to nor acquainted with anyone in law enforcement. • Great plan! • Good luck! • Sounds like a well thought out physical and financial plan. Go for it! • The building as depicted in the A.G. Stagecoach Express Newsletter look like a prison with two guard towers — couldn't it be a little less intimidating and look more friendly to the public" 0 Go for it! • I agree. • Will we receive more information on question 43 ire the future? Once bonds get approved — seems like they never go away. Please make sure this is big enough to grow — many times it's too small on move in day. 42 — N ot sure it's really cheaper 6 Agenda Item 11.b. Page 19 • Are you certain the architectural exterior design is adequate? Community comment has not been favorable on appearance in published drawings. 2/3 favorable vote should not be undermined by physical appearance. • Learning that the original station has been in use since 1973, 1 think a new station is long overdue. I happily endorse this plan. You do have very rice cares though. • Thank you for your service!! • I would only support this project if only construction crews from our county would be employed — N illegals doing the work. We have so many citizens who need work now. Is this site & project sufficient for our needs for years to come? • Do it! • I would lire to see the building plans. • No new to estI Agree with the above as long as my takes do not increase at all. * I don't know the ramifications — but wouldn't it be more efficient to have Police Station for the - Cities area? • Suggest that a nonprofit police auxiliary be formed to raise funds for "extra" costs — furnishings, police lounge, etc. the project will have greater public support with the added support from private funds. • #3 -and no other additional fees. • How is it that the County "gave" you property? Aside from the City receiving this property, what other issues were involved in the negotiations with the County? #3 above specifies "current" annual property tax rate? Does this mean in the future the rate can /will be increased for this project? • we would support this even if them is an increase in the property tax rate. • we are pleased with our Police Department for they have been superb this past 40 years. • #1 — Providing it has citizen access 24 hrs. Currently the P.S. is locked all day. 43 -- Providing it doesn't tape away from the Fire Dept. The Animal Hospital /Vet. Center adjacent to the current Police Station needs to expand. The City needs to accommodate that. Also, the police department needs to be more community friendly. A locked Police Station sends the wrong message. Also, P.D. Community contact information needs to be more readily available. I don't want to waste anyone's time either so if I know who I need to spear with, I can ask for thorn directly. • Just so you know — I am 8 8 yrs. old and my husband has just died. Don't know how much help I will be. • ,lust do it! • #3 — If this statement is in fact true, I agree. • I support the building of a new police station, but do not lire the facade of the proposed design. I also feel that realignment of rodeo Drive is a needed charge. • Let's act now! • Build it — it mares sense. • This should begin yesterday! The Police and Fire department are the most important department you have in the City. We should always take care of their needs. • This new station is needed as soon as possible. • Could roof of building be used/turned into the patio so that the ground level area has more parlinrrn for future expansion? Maybe an exercise area could also be here on the roof as well. • No increase of property tax! • I am concerned about access under the overpass at Branch and Brisco lid. There is always a bottleneck there. Could the P.D. get through that intersection and out of the proposed facility? Otherwise — go for it! • I feel that it is important. I saw the old facility, we should go ahead! • You would have the funds if AG — hadn't wasted $170,000 on their ridiculous "Cityscape ". • we need the City requirements as listed above. • Badly needed. Good luck with the project. • Please do not continue with this if it in any way takcs funding from schools, social services programs, or programs benefiting the elderly. • A new station is definitely needed. • Coo for it! • When is A.C. going to make a deal to provide pollee and other services to all the Five Cities area at beneficial cost to all? It's long overdue! Agenda Item II.b. Page 20 0 Go man — Mere can I buy some bonds? • Thank you for the opportunity to comment. • 1 think this is a long needed project in the best interest of Arroyo Grande. The timing is excellent. Let's all make this happen. • Go for it! Thank you for your devotion and service to our community. Will this be big enough? I would like to see the City allow walmart to build a Super Center to increase revenues. Also allow chains such as Starbucks into the Village just limit signagc such as Monterey has. • No raising of sales tax. • My only concern is the proximity of the proposed station to the school: sirens, speed, traffic. And — is Branch Street the only public access? • Good location for the new station. • Arroyo Grande has needed a bigger newer Police Station for many years. I'm in favor of the project you described. • I'm happy to see that you runt to move ahead with this project at this time. Thank you for serving our community. • Great idea — badly needed. These men and women support our City and they should have the best facility available. • Make sure to hire "local" contractors? Or that everyone involved is licensed City & State! Go for it! I agree on building new station as long as I don't have to pay any increase in any taxes. Go for it! • Go for it! They deserve it. • No new taxes!! • God bless all of your • I am delighted that a new station is being considered. This is my home now and I do want our Police to have what is needed to keep us safe. • 2 votes yes! • However, I'm an old retiree depending on a limited income. I will give what I can afford. • Since our house is on Mercedes Lane, I Fear that our peace will be disturbed by sirens. Hopefully not! To help our community, you should only use local contractors and builders — even if the cost is a little higher. • Support our local police officers. They put their lives on the line with little recognition. This is a LOCAL issue that WE all need to support. I hope that all construction will be awarded to local contractors only. Do what is necessary. • All is fine IF no new taxes. • As a former Peace Officer from Pennsylvania, I think this deserves first priority of all projects. 2 Should have been done years ago! The design is awful! It looks like a prism. way too institutional. At lust use red brick but I would prefer a facade more like the Village not the library or County building. We need unique — our own building, not everyone else's? We appreciate everything our Police Officers do for us. Let's get all the vehicles off the roads that are not licensed. Especially ones in trailer park's with expired tags. What's money the City can use. Support our Police and Fire men and ladies! Plans should consider possible change in traffic flow at Brisco — W. Branch Intersection. Cars turning `right on reds onto Brisco from W. Branch and the Northbound 101 off ram block intersection for signal cycle. "No right turn on red" may be required to keep intersection clear for emergency vehicles. • what about the Brisco underpass danger? • If the dispatch center is a joint operation will funds from the joint users be available to offset construction costs? Well deserved project, but traffic congestion at that location — How about the property by Francisco's Restaurant? • For many years the Police Department has led the other City departments in making the most efficient use of their limited space and this is the time to remedy the space problem. S Agenda Item 11.b. Page 21 + I too not like the design of the new police building. It looks like a 1800's prison. • I'm retired LAPL -- new station and all additions okay by us. Get her done. • I think that this is very important for our City. • The approximate amount of the bond should be stated, and the cost of the bond over 30 years. + Need faster response time. • Sounds pretty good to me. • How can you tell if the responses are valid since there is no way to tell if this is an original form and the responder is an A.G G. citizen and property owner 111 • The AG Police has been doing a very good job. We need to support there in their needs so they can continue doing a better job. • What will become of the old building? * Go for it ! ! ! • Only the best for the best little City on the Coast. Our area has grown and we need to update our Police Department Station to adequately serve the community and provide proper working conditions for our officers. 9 Good luck! Happiness is Code ? • Use as much local and union workers as possible. The money stays in the area. 0 We have needed one for a long time. Go for it. • I appreciate efforts to proceed without increasing taxes. l am somewhat concerned about the proximity to the Brisco intersections compromising response time. Additionally I would like to see contracts awarded to Arroyo Grande or South County businesses to keep the local economy going. • I would like to recommend a different style of architecture if not possible to improve on its appearance, then plant a lot of tal l trees and shrubs to cover it up! • A new facility for the Police Station and Emergency Services is long overdue. Should have been done long ago. • Ifthe station has "holding ells" or "interrog Lion rooms" etc., I will be 100? Against the project. • Good thinking. Let's get cracking! • We think it's extremely important for both fire and police stations to have the best facilities we can give there. They put their lives on the line everyday and we can't thank there enough! 0 #3 This creed to be made VERY clear to the public? The voters of AG supported the Fire Station; I think we will support the AG Police Station if we understand the need. This trade sears to be a in- win situation. whatever happened to the YMCA on that property? • Lain enforcement is the most important service provided by the City of AG. I fully support this proposal. 9 Go Team! • Good Luck! Comments from "loo" SurveV Responses • Merge with Grover PD- save money for both cities! The smart solution! • We love our Police Department .... BUT ..... e cannot see any reason why the entire 5 cities could not share a combined force with divisional stations being just as they are. The combined force ... even if it were just AG & Grover would have a multitude of benefits for both police departments and the public they serve. You guys really need to start thinking out of the box ...... the bays of high taxes are already here thanks to our federal and state gov mments.. Jt is no time to ask for more! It is time to consolidate and be smart! • Explore options for remodeling large vacant buildings now in existence in the AG area. In this econom we do not feel it would be practical to build brand new projects. 0 Now's not the time to build new. Don't put another 30yr tax burden on the tax payers. Look at expanding existing site or moving into existing buildings that aren't occupied. This does not appear to be putting citizen's I". Thank you for including us in the survey. • I don't like it located next to school! • It appears to be poor tithe, economically, to increase the City's indebtedness and that of all the citizens. Is the City operating in the black? • #2 Still on prevailing wage, no savings. Agenda Item II.b. Page 22 • Poor location in relation to the City. Next to !major high pressure gas line. Check cost to extend communication system 911. No savings of cost with prevailing wage law in place. Build two -story structure north of existing site vacant lot or rent space close by existing station or buy existing structure close by existing station. + We support this plain as long as the new facility has energy savings lights, etc. Many public buildings have too much lighting and waste of resources, I do not feel that this is the time to risk the expenses of a bond issue when man} of us, I for one, are struggling to subsist. If there were an ironclad guarantee that it would never affect me !monetarily might be for it, n =hut not in this economy and not with a bond issue. • Think about using existing facilities- a joint public facility, Police /Fire Station. Would also incorporate one 911 dispatch station, thus reduction of one employee. • The questions are too simplistic for yes or no questions. There are many empty spaces that could be utilized on a temporary basis and delay new construction when the tax basis more favorable. • No. You Police Dept for AG should merge with 5 cities and then become state of the art and it would provide better service to our county. Duh! 0 We are in a recession. There is not enough money. All departments must operate with less until the improve. • Ask Tony for the !Honey which he can get from the recent 133)% water rate increase that never made it to the ballot for a vote. • Why don't we cut down Tony's trees and expand on the existing site. Go back to the drawing board - much more facility than we need for the size of your force. + A perfect example of drafting survey questions to elicit desired responses. Can you seriously plan to put a "public" driveway on Branch near that intersection`? • Because of the chosen location and economic conditions, I cannot support and expansion or new construction of any City facilities. Use any money that is available to repair streets a nd sidewalks s within the City limits. When times are better, tally about expansion, not now. • A state of the art police station is grossly negligent and unnecessary. Cut backs should continue throughout public safety and not "splurges ". • We should wait until economic times are better. • #1 This is a safe small town. • #2 Can you read the future? • The FD was silly too. I support people, not buildings. • Enough -This is not the time. Fiscal responsibility takes precedent, in due time. • 1 do not support the AG Police Dept because of the attitude, some of the officers who are self-serving. By the way, I have served on an Orange County Police commission. Fix the streets by the high school first!!! They are rated below an ` {o ", which means we are way past clue. • This is not the time to develop more debt! • Not at this time. • Until our current economic situation improves, we do not agree to anymore overextending our inadequate resources. Arroyo Grande is already overpriced. This questionnaire was sent to a wealthy residential area outside City limits of A. Vey flawed survey. • Stay put, continue to reduce costs. • The city should determine if this is important enough to divert funds from other projects and if it is, then do so. We elect city officials to make hard choices and not to ask us for more money. A case would need to be presented on why funding could not be diverted from other projects and what those projects are. 1 Don't issue bonds so that we can spend money we don't have. • Seems life a good project for stimulus !money. Has this been looped into? Contact Rep McCarthy and Lois Capps. How much do we need? • Absolutely not! What with our Mayor going on TV, telling everybody we're in debt and must sell city real estate. You want to put us further in the hole: Bad idea. • The City of Ag need to deal with the current economic crises and uncertainty the same way it's citizens are, by not spending and by conserving our financial resources. There is no money to build a new Agenda Item II.b. Page 23 facility; therefore we shouldn't spend money we don't have. The City of AG will need to wait out the economic uncertainty life everyone else. • The design is ugly and in keeping of e x's old town design. Additionally buying cars from LA is not supporting the AG economy. Why not from local dealers, as it has been for well over 50 }fears. That act alone discussed me. • If we do not have the funds available, then we need to wait. Spending money we do not have. Whether it is govt spending or personal spending is what has gotten everyone into the position we are in today. • I feel the police dept. is overfunded and overstaffed. The facility at 200 N. Halcyon is adequate for the APD. The APD should quit harassing the youth of A. We already bought new police cars. That was a waste of money! Now is not the time to be spending more? • Why would anyone ok this when you never divulge estimated cost? Smoke and mirrors. Why not continue to use the two places where we only see police - parking lot of Police Dept. and Starbucks. N ever in our community! r ! x r • It should go to the voters as a new bond proposal. Arguments pro and con should be put forth. • Cut back on spending like the rest of us have to. 0 The 2006 local sales tax was to be used for street repair, city landscape /park maintenance, not for a police station. Taxes already increase 2% each year. Additionally, the buying of police cars from some dealer in LA was a poor use of City taxes, when we have two car dealers in AG who could have provided suitable police cars as they have for over 5 0 years. why do we need Dotage Challengers to run up and down Grand Ave.? we're not a suburb of LA. That act alone is enough to reject the idea of a new police station by a chief who thinks that we are a big city type of town. No to it.. • Hove money for prevention, not apprehension and criminalizing social behaviors!? 0 I thank the City should use an existing building, like the former mental health building or former Photo - Plus building, than new construction's could it be cost effective to retrofit an existing building than new construction? It would be prudent in these lean times to compromise. Leftover funds can install solar panels on roof or carport. 0 4 1 Police station upgrade is overdue. Not certain on how critical EOC is (How will it be used?). 2 I coo not believe this issue is critical; if it needs to be done, let's do it ... don't rush and don't skimp. • 43 Because I don't understand or know the details of the bonds. • Don't be short - sighted; build a station that will suit reeds for a very long time. Use green building practices, get lean certification. Raise taxes or change fees if you have to. If you can't get support to d the project right, then wait until you get the support. • There is already plenty of law enforcement. The City does not need to expand its law enforcement capabilities. In fact, l would support decreasing the number of officers to accommodate the extra room needed. They already have brand new vehicles that my taxes paid for and I feel they should not receive anything new. You may not charge now, but they'll pass something at midnight without resident's knowledge (Wal- Mart, etc. • These questions are slanted if the bond is extended, it will cost more. I don't care about state of the art. Anything paid for with tax money in a time it is obvious that government is a poor steward. And finally, low cost is a misnomer. • Road construction /repairs should be the priority. • HELL NO!! • Maybe if you focus more on serving & protecting then you do handing out tickets & telling people their concerns are tiny & unimportant to the A PD. The community will be more supportive of you & your concerns. • How much money did you waste painting all the police cars a different color? You can't be trusted with money. 9 I feel the housing, employment, and medical needs of the community should be the priority. People, who can work, afford their mortgage and are healthy, would be less likely to commit crimes in the first place. Mart at the source. • 2 Deed EII- Traffic Survey • 43 Cannot support this at this time. No mention of traffic impact- bard enough it is located next to one of the worst intersection Brisco U I I and one of the bumpiest road W Branch) in the city. East year with one of the water bills, the flyer inside (Stagecoach Express) said W Branch and El Camino Real Agenda Item II.b. Page 24 were going to be fixed the first of the year. What happened? I assume it's the first of 2009- the flyer didn't say what year. I trust the City with saying no increase in my property tax. • You know for sure you'll be raising taxes. Just like the water dept. • This is no time to increase the debt burden on the taxpayer. We need more teachers? Not police stations! • What you people don't understand, if you don't have the money, don't spend it. The State is broke, AG spends money like water. They repair brand new streets and leave old one with holes in them. They put all this fancy stone work alongside the freeway, when they could have just poured concrete walls. • These ideas are really counterproductive to the city's real needs. • This is no time for spending by any California city. Unemployment of 10.2% mitigates against Police Station spending. Spend the money when we, the people, can afford it!! • Too many police. • Now is not a good time to extend our financial obligations. I do not thinly 2/3 o vters will agree to the project. Large expenditure is a "make d" economy. • We need less policing and government. • I think that we are already over - staffed and over - equipped for a small tows] with little crime and relatively fever liberals. Scale back the dept. to fit its current surroundings. • No farther development (Police Station, Community Center, County Housing Project, etc.) should be considered here until a solution for the Brisc /Haticyon /HWY ll interchange is designed, approved, funding committed and construction timetable established. Gridlock exists now and should not be made worse and more unsafe. • Now is not the time to be considering such a project. What we presently have is more than adequate. Low construction c sts? ? I guess you haven't applied for a building permit yet! • Gotta love all those new cruisers parked waiting to write tickets, I suggest you have a lot of BBQ's to raise the money you will undoubtedly need for your project. I will fight any proposal to raise any taxes, even one penny. In today's economy w all have to live within our means. • The reason for construction costs are down because no one can afford to remodel in these difficult tunes. Please do not cause any further hardship to the residents of Arroyo Grande by extending the fire station bonds. Tough times call for sacrifice from all areas including the Police force. You should have been sating aside money like everybody else iii order to buy something. Instead of spending all your income each year, so there is nothing left. All you guys knew this was corning someday. I'm 75 years old. * Times are tough I believe that a youth center is more important at this time than a new Police Station. This may be in the works but should take priority as we currently have nothing. Oceano has a better community center than AG. The downtown or village merchants do not like having the kids in their shops, so where are they supposed to go? There are signs in the windows stating no Jr. High bids in the stores. The City should become more responsible to provide a location for Jr. & Sr. High bids to meet, hangout, play sports, etc. in a safe environment. This needs to be considered and then I will vote for a new Police Station. • #1 There are greater needs in the C it r. Namely streets and buckling sidewalks. • 42 You don't spend money you don't have gust because it's a good idea. You slick it up and do with what you have. • Your timing on this is terrible with our economy in the toilet, the state is going broke, people are out of work, and the Federal Govt. is getting ready to impose new takes, you want to build a new station. Until every street and eroding sidewalk in the City is repaired, I cannot support any type of bond issue as use of sales tax revenue. The location is also terrible, considering the Brisco underpass. If any large retail firm wanted to locate there, the City would object due to traffic issues with Brisco underpass. There is no money for a new station, since the City is BROKE. Our streets need more repair than a new building. You already have new ears. • Tough economic times make this imprudent and may compromise public safety employees' reputation. You are joking, I hope? 9 We spend far too much on Police for this size town. The new fancy cars are a disgrace. 10% + unemployment and the economy in the dumps and want to spend mega dollars on a new Police Station. Wake up! • We should finish paying off the 2003 bond debt before incurring more. What are you thinking? None of us can afford a project life this at this time. Why don't you be honest about it and put a se crate bond 1 Agenda Item II.b. Page 25 on the ballot. Just for this purpose, leave the Fire Dept out of it. Call It what it 1s, another perk for the PD. Let it go to a ballot or vote, but at least do it honestly! I } d bet if you did so, the people would shoot it down. Do like the rest o f us in these tight times, suck it up and make due with what you have. Pay off the Fire Station bonds, then consider it. This type of debt is what caused our financial ial pr bl m we are in! I don't want to have to "bail" out my City as well as the Federal Government. I thought you were smarter than that. • The other Police Station is fine. No more taxes. Lake Lopez on the water bill is bad enough! • No more money, taxes, or bonds! • A Police Department whose primary function is to justify its own existence is needless! • [finder the current economy, we can't afford it- make do with what you now have until later. This is Mayberry. Tale it easy Burney. if you like credit (bonds), use the Visa in your wallet. 0 During this recession and financial uncertainty, I cannot assume further cost and expense. Our current police force and facility seem sufficient for a tiny village such as ours until financial conditions improve. • We need to see our taxes go down, not stay the airy by extending the 2003 Fire Station bond. Average blue collar service worker is broke. 0 This is a poor time to be spending more money. The City should get the street and yellow marled sidewalks fixed before proposing a new station. When this done. I think it would be more economic to expand the existing Police Station by buying property adjacent to the existing station. The proposed station, I think, would be on the wrong side of the freeway. * This is a terrible time for lots of people. People who can't afford money for food. How selfish can a City get? Combine 5 cities police is a better answer. • NO MORE EXPENSES -PL S rP! • Stop spending our children's future. Balance the budget based on current revenue and save for the station. I support the AG Police however not debt! • Make do with what you have, we do! • What are the other priority projects) Too many projects, too much spending. 0 Dive with what you have now. The rest of us are. • Are y ou out of your minds? Wait like the rest of the world does for such a move. People are out of work. The City has an income problem like all businesses. The people will allow them to live with what they have. No Station! The county has an E. AG does not need one. Why locate this adjacent to a school? • There's a recession on, many of us out here are hanging on by a thread. Don't we pay for this whether the money comes from the City or the County? Do what we all are doing-do with what you have! • Why duplicate the County Emergency Operations? Why does AG even need one? This is a waste of money. we don't need it. • Please visit a State prison. They don't have nice structures or have that much space but they are still in operation. This project doesn't benefit anyone to prevent crime. Rec Center letter fit? 1 Dispatch should be ran by County Sheriff Dept. - 42 The economy is in crisis. This is not the time to spend, unless you have the cash. #3 That is impossible, a bond is new tax. • Taxpayers do not need, nor should be paying for things we don't have money for. • Our grandchildren get the bill? Hove so What we pay in taxes will continue to pad" after current obligations are funded. No increase annually just more years. • We could support the development of a new Police Station only if services are consolidated with Grover Beach, Oceano, and/or other South County coastal cities. This town is too small to be building any new stations for its population. • This building is over the top for our community. This is too big in size and budget. We need our Public Safety to or1 within the size of our City, not the County. My wife works led than 100 yards from the Police Station. A homeless man constantly defecates at their door. When she called the A PD, they told her that they could do nothing since it is private property, not even do a drive through the parking lot. Our police are la and do not appreciate what they already have. I guess it would be ok for me to defecate on the steps of the Police Chief and not get into trouble because it is on private property. Don't waste our money on lazy polio officers. Nark with what we have, our community is not gating any larger. 1 Agenda Item II.b. Page 26 • Down size, too marry police. • There is no reason to make more debt in today's world. we are in ` ? crisis ". Families are being forced out of their home and you want at bigger workspace. PLEASE!! That'd part of the problem! • #I But not high -wait for economy to recover. • 2 Bad timing • 43 Hard to believe • Not at this time • Bonds are not free or cheap! Normally they double the cost of the project? • We are a small City with a trig police presence. I'm not sure we need the personnel e have, much less room to add there. This is not a good time to be building anything. Thank you for finally recognizing the source of our water shortage and putting a moratorium on building permits. • I do not support the reed for a new Police Station at this time particularly in the location now under consideration — we should not entertain a bond issue in the middle of a recession. This location limits the opportunity for expansion should a Police Station be built in this location and just about the time the bond issue would be paid off- expansion and relocation would be asked for. 0 I . This place is not L.A. + how will you manage this if you can't manage your water supply. As a 2 yr. Resident, I have watched police drive around in their now fancy cars and do nothing when faced with violations. This is especially upsetting as the violations have jeopardized any safety. Had hoped this place would be a safe, financially successful place, but can't wait to sell & leave. 0 We have to many bonds, assessments, taxes, etc. the Police Department on Halcyon never seem's to have any need for extra parking, yet we see police cars all over at bast three respond for a traffic ticket. During these economic trees the need to just maintain infrastructure in place. • Fire Station bonds were for the improvement of the Fire Station NOT for the Police Station. • 14 - what do y ou call refinancing the Fire Station bonds for the Police Station? 2# - With thousands of people out of work and losing their Domes you expect the tax payers to back you"? 3# Do you people think we're stupid! t You want to take a 10 year bond and make it a new 3o yr bond, then tell us it won't increase my taxes just extend them forever. Another thing where do you get off` asking the non- property owner about this, lire they care if the property owner has to pay or not as long as the money is not coming out of their pocket. 0 Wrong location — wrong timing 0 I think the Police Station should remain on the west side of the freeway to serve the entire communit y. 0 Too many police, "Down size ". why so many new cars & motorcycles? 0 Down size the department. Get rid of the motorcycle. Police pay scale too high. 0 To many police — need to clown size! If building to smaII reduce personnel. • For a town of this size, the facilities we have are appropriate. Compare facilities in other small towns. • Find another way to finance this project. Property taxes are always used for any City or County projects. No more* • We simply cannot afford it at this time. No new taxes or bonds. • You need more Police for traffic tickets. You can drive around town and not see any police around, just people on cell phones gunning stop signs. Pass out more tickets like Grover Bach and use that money. The police are a good thing. Your timing is off in current recession. 42 — Doesn't matter how cheap it is if you can't afford it. • This is not the time to spend or ask for more from the community — we are being hit from all angles right now, City, State, all Federal government needs to stop spending money. Comments from "Mixed" Survey responses I have concerns about financing for thirty yea's. 30 year financing doubles the cost, with 0% going to pay the interest. 'Very expensive. • Our economy is at its worst in years. Marty people are out of work. Adding another bored is adding salt to the wound, Please make wise decisions with what you currently have. The rest of us have to. • 92 is misleading. For a prevailing wage (Public Works ) project, construction costs are not down, but in fact as high or higher. This question should not be used to evaluate this poll. • I would need to read the 2003 bond issue to make an educated decision. • 2- Unsure, depends upon quotes 14 Agenda Item II.b. Page 27 • I do not support more taxes or fees. • It should title Police Dept. Bonds if the Fare Dept. is paid off when this happens. I would like the Brisco & 10 1 Hwy left alone and another way found for Halcyon /Mesa traffic. • Refinancing just pushes out the maturity of the bonds. Try running the City Bice a business- in difficult economic times, businesses cut back on spending. I doubt this would get 2/3 approval. 1 don't understand question 43. • Want full disclosure of costs refinancing of Fire Station Bond and construction of A.C. Police Station. • 3- Yes, if it doesn't affect my future tax rate. I would like to hear a pro and con discussion on this proposal before I give 100% support. How much is still owed on the fire station bond? • I'm so appalled at the location, so close to n elementary school, that I can't even answer questions # l - 3. • 42- Federal grants aright become more available to offset increased costs. • - Revenue bonds are not tax dedu table. Provided that there are no "harm rk ". #1- Any citizen wants a facility with a great police center- No citizen has knowledge or info to make that determination as what is adequate. • Possibly- I would have to know more about the funding. • #1 Is there an "end cap" to the extension of the fire station bonding"? Does this mean present property tax forever? • #2 Are you really sure them is room for the proposed police station and adequate parking for staff and public`? That's really a little bitty triangle of property for those functions! • Pending June voter approval and interest rate on 3 bond. • We're interested in supporting AGPD, but we have questions: Like how limited are you in your current l c tion? What can't you do now? Will you use local contractors and/or engineers? 9 How can you say construction costs are reduced? Construction costs cannot be reduced because of prevailing wage. The hourly cost of Journeyman wages have greatly increased, so there would be no savings. Save the money then build the building. No hurry with construction. Let's take our time and do it right. Construction costs may go lower. • You're wrong. By refinancing, you are increasing the payment by taxpayer and additional 6 years. There is present value of our money today for 2 6 years from now. Economics 10 1 ! • Please look at the Halcyon/101 intersection. This project would only add problems to an already bad situation. 0 Deed to consolidate PD of AG & CAB. As done with FD. • This 1s not a good time to be doing, when things are in such bad shape and not getting better. • It seems like a lot of us are learning low to sham space. /Maybe we can work on getting along rather than making distinctions like A - carp = B, etc..... Y • 1 do not support the construction of the Police Station on this site at anytime. Visuall the population density is on the Westside of the freeway, not the east. Access to 101 & Grand is very slow and awkward from this site. What are you thinking? Really want to save taxpayer money? Combine AG, Pismo, Grover Beach, etc. into one police slept. 9 1 would like more information in regards to the cost of the project. Yes we do need a new police station. 0 Taxes are out of control! If this will not increase our takes, fine. If yes, wait for better economic tunes. • I do not know enough about your project to make comment. I am unable to make contribution, but I do pray that God will use his people to make good decisions. • 3- I don't understand what this section involves. • We are not in favor of a "Joint Dispatch Center ". We would like to see a dispatch center survey dedicated to the APD. This family prefers "self reliance" with their PD, even if it costs the taxpayer more money. • This location is a bad choice for a police station. Next to a school where there will be heavy traffic at bast twig a day. No to mention other school activities that draw a lot of school traffic. • Before we would commit to a 30yr plan, more information should be given to let us know where this money will comic from, if not property taxes, how? • We do need a new polio station. • It is a play on words to say this will not raise property tax. This will add a bond. Don't play word games. Without ut this, my property tax would be lower! 1 Agenda Item II.b. Page 28 #1 I don't know what some of the other priorities? If the City Council thinks is, I trust their judgment. • #3 Would m rate de reduced sooner, if there was no refi? I need more info on the terms of the 2003 bond (its maturity date, rate, etc.). What are the terms of the new bonds? • Where does most of the crime cover, east or west o f the 10 1 Does th e clogged Bri sco underpass e ffect response times`? If so, is the proposed location the best site for a new police station'? I'm sure you've considered all the issues. Good luck. You are doing a GREAT job running the city. Keep up the god work. I love living here. • 4 1 I strongly suspect you definition of ``adequate space" is far greater than really needed. • 42 Tale out wasted... and provide plans &. specs and construction costs for public inspection. • 43 I have no faith in the zero increase in property tax. if not directly, there will be a tax increase to fund some other project. • If you don't have the money to pay no v, then just wa it until 100% funding i s available. 0 42 You need to show me substantial cost saving amount. • Sell the acquired property, then use 2006 sales tax S and sold property to remodel existing structures as being unused and standing vacant. + Fix w Branch St. pavement- underpass. Remove all Pampas grass! It's all over & a menace. Use tax money for this purpose at 8.75%. • # I We don't have enough information about City priorities. • 42 Not enough information. Are construction costs truly reduced? • we would support #1 &. 2, if in fact the Council feels it to be a priority and costs are actually reduced currently. 0 I live in a low income apartment complex and I will do as much as I can to help. I really appreciate all you do to help and protect all of us. Thank you so much. • #3 Cannot tell if there would be an increase in the total amount of taxes that I would have to pay. • It seems very inefficient to have 3 police departments for 3 small adjacent communities. Why hasn't there been an effort, like that for the Fire Dept, to consolidate and save money on all the duplication of facilities and services? 0 I'd say "yes" -but I saw the drawing of the building- and it is cold, sterile- an eye sore. If you can make it attractive... then I'd vote yes. Also, does this impact the Halcyon off -ramp traffic? • You have not provided enough information about the bond re-financing for someone to make an informed decision. Keep the ends separate. • 1 don't believe there would be substantial cost savings. The good contractors are still busy. • The City needs to make this a priority above other projects or have a bond specific to this. Consolidation with Pismo PIS seems reasonable. • Timing is everything. This is no time to be spending money. It has been 11yrs in the planning, wait 2 more and passage may be easier. Cost will not rise in the next two years. There is no financing to drive building. 0 I would rather the Fire bonds and my taxes went down. Not stay the same. 0 We are out of money too! • I am an 82 years old citizen on a fixed income and no increase on my social security. • each out to the community via fundraising first before increasing /extending current taxes. Why not join AG & G B Police departments together'?! What isn't the Chief of Police promoted from the ranks f the PD?! • 3 I'm disabled almost 90 years old on Medical. • It will increase taxes by extending the 2003 Fire Station Bond. • We are being asked to approve the entire deal, but only info on the new police station is given. What is the City giving to the County? Please provide more information. • Now that Fire Station Fund would be paid off and lower our Property taxes, you want to extend it for 30 more years, just like the High School fund to build more classrooms, but instead they forgot about the classrooms and just built them a fancy office, new pool, and tennis courts that mismanagement of funds we need to be paid back. • I think things should be paid for as past Fire Station Bonds before new bonds are proposed and costs are always a priority. No increase in property tax! • How much will Grover and Pismo pat toward this dispatch center`? • It is not clear in your letter if there will be a cost for property. Also, how are bonds repaid? 1 Agenda Item II.b. Page 29 Since notification of a 10% increase in the state taxes, we find that al l government levels should curtail spending. The state is broke; the whole country is on a continual spending spree. The dollar is sinking daily and government just keep spending & creating more debt. What is wrong with this picture? where is common sense`? We prefer to combine all five cities, police departments into one unit. • Would need more info on bond- sounds good. • With no sales increase either. • It will result in longer payments therefore it will be more money. • #1 — Perhaps priorities should be reviewed. 92 - Still have to contend with Davis - Bacon. Savings in materials only. refinancing still has substantial costs. I support a Police Station as described, but times are dire now and the future uncertain. We are all cutting back. It just doesn't seem right because the indebtedness is being extended at a cost. Also new furniture, moving costs, etc. This was a hard choice. • Location of proposed station — not good two small. 9 How about fixing the streets first. This proposed location is completely inappropriate. It boarders an elementary school — a nice neighborhood and would impede the ability to walk to library. Also the additional traffic at Brisco is something that it cannot handle. That traffic needs to be corrected. Also, having a police station in the middle of quiet residential area makes us like a big city; crime becomes focus point of area.. 0 #3 Maybe • #3 Don't know. You have not listed what that will entail. • My great concern is the lack of research and planning for traffic. Rob Strong's proposal for less than ' 2 mile on rodeo Dr. emptying into W, Branch are mind- boggling. At least 66 more cares (housing) moving past St. Patrick's School (many cars both sides & buses) and how police cars needing to answer emergencies and Vest Branch barely handles traffic and the Hal ion ris o disaster! • 43 -- not as presently planned ... I would vote yes if it was redesigned a bit. The proposed building is an eyesore and doesn't show much imagination. I would be more likely to support this project if it was more along the lines of the fire station. The rendering I saw would only detract from our City image. Perhaps a "rooftop garden" would be in order contact Dative Sons Nursery on this idea. 0 More of the same. Spend, spend, spend. Your children are being harnessed with paying this off. No, n, no! 1 Agenda Item II.b. Page 30 ATTACH E i T ARGUMENT IN FAVOR of MEASURE Your "YES" vote on Measure will provide funding to construct a much needed new Police Station at West Branch Street and Rodeo Drive. The project and financing has been designed to ensure it is completed in the most cost effective way possible without raising your annual tax: rates. The Arroyo Grande Police Department has a d.iti'gu.ihed history of keeping our community safe by providing outstanding public safety services. However, important facilities are needed to continue to accomplish -this. The Police Department has grown to meet the needs of the community since the existing structure began housing the City's police force in 1973, which no longer has adequate space to perform necessary functions. Upgrade and.: expansion of the emergency operations - center, 9-1 -1 and emergency communications, evidence and equipment storag . e, and parking are needed. An independent study determined construction of a new station is the most cost effective option to address these needs. It is important to construct the project at this time to take advantage of current low construction costs. To further minimize costs, property was acquired at no additional expense t the City through a creative agreement with the - County, and the existing station will be sold to generate a portion of the revenue needed. The remainder' flundin g will be generated by issuing bonds. In order to repay the bonds without raising property tax rates, bonds issued in 2003 to expand the Fire Station will be refinanced for a -year term. The balance of debt service will be paid from local sales tax revenues from the 2006 ballot measure. Arroyo Grande. depend on the Police Department for protection. Now officers are dep n' ding on you to provide them the facilities needed to do their job. Your City Cou ci[ strongly urges you to vote "YES " n Measure Agenda Item 11.b. Page 31 ATTACHMENT 3 Tax Rate Statement City of Arroyo Grande An election will be held in the City of Arroyo Grande (the "City" ) on June 8, 2010, to authorize the sale of up to $6,000,000 in bonds of the City to finance construction of a new Police Station and refinance the 2)03 Fire Station bonds as described in the proposition. If the bonds are approved, the City expects to sell the bonds in single series in calendar year 2010. Principal of and interest on the bonds will be payable in part from the proceeds of tax levies made upon the taxable property in the City. The following information 1s provided in compliance with Sections 9400 -9405 of the Elections Code of the State of California. l . The best estimate of the tax i would be required to levied to fund this bond issue during the first fiscal year after the sale of the bonds, based on estimated assessed valuations available at the time of fling of this statement, is .00820 seats per 1 assessed valuation .20 per $100, 000) of assessed valuation in fiscal year 2 011 -12. 2. The best estimate of the highest tax rate which would be required to be levied to fund this bond issue, based on estimated assessed valuations available at the time of filing of this statement, is .00820 cents per $loo assessed valuation ($8.20 per $100,000) of assessed valuation in fiscal year 2011 -12. Voters should note that it is the intention of the City to pay of a portion of annual bond payments with revenues from the 2006 Focal Sal Tax Measure so as to maintain the tax rate at or below the existing tax rate for the Fire Station Bond s, which is currently .00820 cents per 100 assessed valuation. Voters should note that the estimated tax rates are based on the assessed valve of taxable propel on the official tax roles of the city, not on the property's market value. In addition, taxpayers eligible for a property tax exemption, such as the homeowner's exemption, will be taxed at a lover effective tax rate than described above. Property owners should consult their own property tax bills and tax advisors to determine their property's assessed value and any applicable tax exemptions. Attention of all voters is directed to the fact that the foregoing information is based on the City's current projections and estimates only. The actual tax rates and the gears in which they will apply may vary from those presently estimated, due to variations from these estimates in the timing of the bond sale, the amount of bonds sold, interest rates at the time f bond sale, and actual assessed valuations over the terra of repayment of the bonds. The slate of sale and the amount of bonds sold will be determined by the City based on need for construction funds and other factors. The actual interest rate at which the bonds will be sold, not to exceed % per annum, will depend on the bond market at the time of sale. Actual future assessed valuations will depend upon the amount of taxable property within the City as determined by the County Assessor in the annual assessment and the equalization process. Agenda Item II.b. Page 32 E pRROV O C INCORPORATED Y Z g 1 JULY 10. 1011 * c1 I FOVt ' MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER ,f SUBJECT: AGENDA ITEM 11.B — SUPPLEMENTAL INFORMATION DATE: JANUARY 26, 2010 Attached is an updated copy of the proposed draft ballot argument for discussion under the Police Station bond measure agenda item. Minor modifications have been incorporated for consideration. Please let me know if you have any questions. attachment ARGUMENT IN FAVOR OF MEASURE Your "YES" vote on Measure will provide funding to construct a much needed new Police Station at West Branch Street and Rodeo Drive. The project and financing has been designed to ensure it is completed in the most cost effective way possible without raising your annual tax rates. The Arroyo Grande Police Department has a distinguished history of keeping our community safe by providing outstanding public safety services. However, important facilities are needed to continue to accomplish this. The Police Department has grown to meet the needs of the community since the existing structure began housing the City's police force in 1973, which no longer has adequate space to perform necessary functions. Upgrade and expansion of the emergency operations center, 9 -1 -1 and emergency communications, detective offices, evidence and equipment storage, and parking are needed. An independent study determined construction of a new station is the most cost effective option to address these needs. It is important to, construct the project at this time to take advantage of current low construction costs. To further minimize costs, property was acquired at no additional expense to the City through an innovative agreement with the County, and the existing station will be sold to generate a portion of the revenue needed. The remainder of funding will be generated by issuing bonds. In order to repay the bonds without raising property tax rates, bonds issued in 2003 to expand the Fire Station will be refinanced for a 30 -year term. The balance of debt costs will be paid from local sales tax proceeds from the 2006 ballot measure. Arroyo Grande citizens depend on the Police Department for protection. Now officers are depending on you to provide them the facilities needed to do their job. Your City Council strongly urges you to vote "YES" on Measure