Agenda Packet 2010-02-23 +CITY C3F
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Tony Ferrara, Mayor/Chair ���� �� Steven Adams, City Manager
Jim Guthrie Ma or Pro Tem/Vice Chair � C A L I F(7 I� N I A,�"�, '� Timoth J. Carmel Cit Attorne
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Joe Costello, Council/Board Member �-----'`� ��,;� "`��- ' Kelly Wetmore, City Clerk
Ed Arnold, Council/Board Member � ��"
Chuck Fellows, Council/Board Member
AGENDA SUMMARY
CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
TUESDAY, FEBRUARY 23, 2010
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE
4. INVOCATION: SAINT JOHN'S LUTHERAN CHURCH
PASTOR RANDY OUIMETTE
5. SPECIAL PRESENTATIONS:
5.a. Oath of Office Administered to New Police Officer Francisco Ramirez
(WETMORE)
5.b. Honorarv Proclamation Declarinq Februarv , 2010 as "Spav Dav USA"
6. AGENDA REVIEW:
6a. Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived.
AGENDA SUMMARY — FEBRUARY 23, 2010
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursements for the period
February 1, 2010 through February 15, 2010.
8.b. Consideration of Statement of Investment Deposits (KRAETSCH)
Recommended Action: Receive and file the report of current investment deposits as
of January 31, 2010.
8.c. Consideration of Acceptance of the Comprehensive Annual Financial Report
(KRAETSCH)
Recommended Action: Receive and file the Comprehensive Annual Financial
Report for the fiscal year ended June 30, 2009.
8.d. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
January 26, 2010, as submitted.
AGENDA SUMMARY — FEBRUARY 23, 2010
PAGE 3
8. CONSENT AGENDA (cont'd):
8.e. Consideration of Amendment to Consultant Services Aqreement with Planninq
Companv Associates (ADAMS)
Recommended Action: Authorize the City Manager to execute an amendment
extending the consultant services agreement with the Planning Company Associates
for an additional six month period for assistance in obtaining Caltrans approval for a
proposal to address deficiencies at the Brisco Road/Halcyon Road — Highway 101
Interchange.
8.f. Consideration of Amendment to Financinq Aqreement Between the Citv and
Redevelopment Aqencv for Costs to Acquire Propertv at Faeh Street and EI
Camino Real [COUNCIL/RDA] (ADAMS)
Recommended Action: Approve an Amendment to the Financing Agreement
between the City and the Redevelopment Agency in order to eliminate future interest
payments for costs associated with acquisition of the property at Faeh Street and EI
Camino Real.
8.g. Consideration of Five-Year Radar Speed Survev for Selected Citv Streets (McCLISH)
Recommended Action: Adopt a Resolution certifying the five-year radar speed survey
and establishing speed limits on Fair Oaks Avenue, North Elm Street, Traffic Way and
West Branch Street.
8.h. Consideration of Proqram Supplement Aqreement for the West Branch Street
Overlav Proiect PW 2008-08 (McCLISH)
Recommended Action: 1) Adopt a Resolution approving and authorizing the Mayor to
execute Program Supplement Agreement No. 008-N; and, 2) Direct the City Clerk to
submit Program Supplement Agreement No. 008-N and authorizing Resolution to
Caltrans.
8.i. Consideration of Resolution Authorizinq the Communitv Development Director
to Execute Riqht of Wav Certifications for Federal-Aid Proiects (McCLISH)
Recommended Action: Adopt a Resolution authorizing the Community Development
Director to execute right of way certifications for Federal-Aid projects.
8.j. Consideration of a Resolution of Application to the Local Area Formation
Commission and Plan for Services forthe Pearwood Property (McCLISH)
Recommended Action: Adopt a Resolution of application to the Local Agency Formation
Commission (LAFCO) to annex the City property in the vicinity of Pearwood Avenue and
approve the City's Plan for Services.
8.k. Consideration of Chanqes to Appointment of Council Members to the San Luis
Obispo Countv Inteqrated Waste Manaqement Authoritv (IWMA) Board and the
San Luis Obispo Economic Vitalitv Corporation Board (ADAMS)
Recommended Action: 1) Appoint Council Member Fellows as the City's primary
representative on the San Luis Obispo County IWMA Board of Directors and Council
Member Arnold as the Alternate; and 2) Appoint Mayor Pro Tem Guthrie as the City's
primary representative on the San Luis Obispo County Economic Vitality Corporation
Board and Council Member Arnold as the Alternate.
AGENDA SUMMARY — FEBRUARY 23, 2010
PAGE 4
8. CONSENT AGENDA (cont'd):
8.1. Consideration of Recommendation to Caltrans for Test Closure of Los Berros
Road to Traffic Wav Median Barrier Proiect (ADAMS)
Recommended Action: Authorize the City Manager to submit a letter to Caltrans
requesting a test closure of the proposed Los Berros Road to Traffic Way median
barrier project.
8.m. Consideration of Appropriation of Funds to Implement Irriqation Audit
Recommendations for Wildwood Ranch Residential Development (McCLISH)
Recommended Action: Appropriate $7,650 from the Water Neutralization Fund to help
implement irrigation audit recommendations for the Wildwood Ranch residential
development.
9. PUBLIC HEARINGS:
9.a. Consideration of Final Approval of Proposed Proiects to be Funded with the
Citv's Allocation of Communitv Development Block Grant Funds for Year 2010
and to Approve Reallocation of Prior Years' Outstandinq Balances (McCLISH)
Recommended Action: Continue the public hearing to the March 9, 2010 City
Council Meeting.
9.b. Consideration of Conditional Use Permit 09-012 to Construct a New 14,468
Square-Foot Police Station at the Northwest Corner of West Branch Street and
Rodeo Drive (McCLISH)
Recommended Action: 1) Adopt a Resolution approving Conditional Use Permit 09-
012; 2) Authorize the City Manager to submit a final application to the United States
Department of Agriculture for low-interest finances of up to $6 million for the project;
and 3) Appropriate $25,000 for the purpose of a design cost efficiency peer review.
9.c. Consideration of Redesiqn of Short Street to be One-Wav and a Purchase and
Sale and Improvement Aqreement with NKT Commercial for Acquisition of
Propertv at 300 East Branch Street and Sale and Development of Citv Propertv
at 200 and 208 East Branch Street and the Adjacent Parkinq Area (ADAMS)
Recommended Action: 1) Adopt a Resolution adopting a Negative Declaration with
mitigation measures; 2) Approve Short Street and Centennial Park preliminary design
concepts and direct staff to prepare conceptual design drawings; 3) Approve a
Purchase and Sale and Improvement Agreement with NKT Commercial for
acquisition of property at 300 East Branch Street, sale of City property at 200 East
Branch Street, 208 East Branch Street and the parking area in between, development
of a 5,700 square foot commercial building at Short Street and East Branch Street,
and adaptive reuse of the 208 East Branch Street building; 4) Authorize the City
Manager to execute documents to obtain debt financing of up to $1.2 million for costs
associated with acquisition of the 300 East Branch Street property through the United
States Department of Agriculture (USDA) Rural Development Community Facilities
low-interest loan program; and 5) Award a bid in the amount of $39,991 for
construction of a fire sprinkler system in the 300 East Branch Street building.
AGENDA SUMMARY — FEBRUARY 23, 2010
PAGE 5
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
None.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR TONY FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee
(4) Other
(b) MAYOR PRO TEM JIM GUTHRIE:
(1) South County Area Transit (SCAT)
(2) Community Action Partnership
(3) California Joint Powers Insurance Authority (CJPIA)
(4) Homeless Services Coordinating Council (HSOC)
(5) Tourism Committee
(6) Other
(c) COUNCIL MEMBER JOE COSTELLO:
(1) Zone 3 Water Advisory Board
(2) Air Pollution Control District (APCD)
(3) Fire Oversight Committee
(4) Other
(d) COUNCIL MEMBER ED ARNOLD:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Other
(e) COUNCIL MEMBER FELLOWS:
(1) County Water Resources Advisory Committee (WRAC)
(2) Other
AGENDA SUMMARY — FEBRUARY 23, 2010
PAGE 6
13. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
can be taken.
None.
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
None.
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
16. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council from
taking formal action on matters not published on the agenda.
18. ADJOURNMENT
*************************
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk's office, 214 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability-related modification or accommodation, contact the Legislative and Information Services
Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
*************************
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City's website at www.arrovoqrande.orq
**************************
City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo
Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.orq.
•
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Honorary Proclamation
Recognizing February 23, 2010
as "Spay Day U SA"
WHEREAS, pets provide campanfonshlp to more than 71,0OO,Ofl4 hauaeholds 1n the llnited States;
and
WHEREHS,humane societles and shelters hara to euthanize approxfmately four mitllon dogs,cats and
rabhlls each year, althou� maey of them are �ealthy and adoptable, due ta a lack of crltEcal
resources and public awareness;and
WHF.�tFAS, this tra�c overpopulatlon of pets costs taxpayera of this country millfae�s of doltars
annually through anin�al serrlce programs aimed at coping with tha mllliona of I�omeless anima�s;and
WHEREAS,tpa�ing and nautering has been ahawn to dramatically reduco tho ovarpopula#lan of pets
and feral cets,proring to be a wlse Investmen#in saring ar�lmal Ilres and ta�arer dollars;and
WHEREAS, vsberinsMans, nstlonal and local animsl protectlon orgsnizatlons, and prlrate cltlzen:
nrorksd bogether to enwre the spaying or neutaring of moro than 37,500 peb end faral aats through
"Spay Day USA°In ZOQ9;and
WHEREAS,reterinarfans,natEonal and local anlmal�rotectlon organizatlons,and prlvate citizens have
Jolned togetrier agaln#o advacata the spaying and neuterlrtg of pets and feral cats an"Spay Oay USA
zaio�.
NQW,TFIEREFORE, BE R RESdLVE�, that I,Ton}►Ferrara, Mayor oi the City of
Arroyo Granda,on behalf of the City Cauncil,do hereby praclalm February 23,
2010 as "Spay Da�r USA';and encourage people of Arroyo Grande to observe
the day by having their ovm dogs, cats or rabbits spayed or neutered or by �
sponsoring!he spaying or neutering of another person's pe�
IN WRT�iESS WHEREDf,{have hsreunto aet my hand a�d caused the Seal �
oi the City of Arroyo arande to be afflxed thla 23�day of�abruary 2010.
�,KtRO yp
o`� c�s
� INCONPORATEO�Z,
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Tairy Ferrara,Mayor " - '"
a �u�r+a.+s>> •
C41 I FORN\p
Agenda Item 5.a.
Page 1
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 5.a.
Page 2
o� pRROy�c
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MEMORANDUM
c4��FORN�P
ro: c��r�r couNCi�
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRA E SERVICE
BY: FRANCES R. HEAD, ACCOUNTING SUPERVISO ;�
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATI CATlON
DATE: FEBRUARY 23, 2010
RECOMMENDATION:
It is recommended #he City Council ra#ify the attached listing of cash disbursements for
the period February '� through February 15, 2Q10.
FINANCIAL IMPACT:
There is a $96fi,928.83 fiscal impact that includes the foliowing items:
• Accounts Payable Checks 143988-144224 $ 541,920.69
• Payroll Checks & Benefit Checks $ 425,008.14 •
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the in�oices submitted for payment. Prior to payment, Finance
Department staff re�i�ws all disbursement documents to ensure that they meet the
appro�aE requirements adopted in the Municipal Code and the City's Purchasing
Policies and Procedures Manual of February 2000.
ANALYSiS OF ISSUES:
The attached Eisting represents the cash disbursements required of noRnal and usual
opera#ions during the period. The disbursements are accounted for in the FY 2009-10
budget.
ALTERNATIVES:
The following altematives are provided for the Council's considera#ion:
• Approve staff's recommendation;
• Do not approve staff's recommendation;
• Provide direction #o staff.
Agenda Item 8.a.
Page 1
cirY couNC��
CONSIDERATi4N OF CASH DISBURSEMENT RATIFICATl4N
FEBRUARY 23, 2010
PAGE 2
ADVANTAGES:
• The Finance Department monitors payment of invoices for accountability,
accuracy and completeness using standarcls approved by the Counci�.
• Invoices are paid in a timely manner to establish goodwill with merchants.
• Discaunts are taken where applicable.
DlSADVANTAGES:
No disad�antages ha�e been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental re�iew is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in fron# of City Hall on Thursday, February 18, 2010. The
Agenda and report were posted on the City's website on Friday, February 19, 2010. No
public comments were received.
Attachments:
1. February 1-15, 2010 —Accounts Payable Check Register
2. February 11, 2010 — Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
ATTACHMENT 1
Page: 7
apCkHist Check History Listing
02116120'10 8:34AM C1TY OF ARROYO GRANDE
Bank code: boa
Chack# Date Vendor Status ClearNoid Date Invoice Env.Date Amount Paid Check Total
9439$8 02/01/2010 002627 STEV�N ADAMS 012510 01/25/2010 3a9.00 309.00
1439$9 0210�12010 00004$ADAMS�N INDl7STRIES, iNC 104148 12I0112009 1,f68.77 1,166.77
143990 0210112010 OOD812 APA-AMERECAN PLANNING 182603-09110� 01115/2010 430.00
169067-091 i 01 01115/2010 335.00 7fi5A0
143991 02f011204 d 008607 AT&T OQOpQ3 06B'f 4fl 1212512Q09 843.59
OOflOb�066143 12/25/2009 �$5-76
q00001066142 12/2412009 $�•94
OOOq0106fi13fi 12125120�9 33.82
000001061513 12/22/2009 29•�0
000001068139 12/25/2009 16.64 1,194.75
143992 02/01/2010 00�935 BRUCE BEAUDOIN & 122809 12/2$12009 2,000.00 2,0OO.Ofl
143993 02/01/2010 00572fi BRENNTAG PACIFIC 1NC 961738 01/08/2010 4,381.20 1,381.20
143994 021a112010 001577 SURDiNE PRINTING(DBA} 12996 12/10/2009 437.43 437.43
143995 02/01/2010 OOd803 CARQUEST AU�O PARTS 3$2112 01/15/2010 17.55 17.55
143996 02/01/2010 007664 CENTRAL COAST FORKLIFT 4707 01/14/2010 440.00 44d.00
143997 0210�12010 000171 CLIMCA�LABORATORY OF 905589 01/11/2010 2,160.00 2,160.00
�43998 02/01/2010 001525 FERGUSON ENTERPRISES, 1728188 01/14/2010 307.65 307.65
143999 02/09/2010 001058 TONY M FERRARA 01291 Q 01/29/2010 322A0 322.00
1440Q0 02/01/2010 000262 �RANK'S LOCK 8� KEY 29928 12/21/2009 8.70
29852 Q11d712010 3.23 11.93
D 144QQ1 4210112010 000498 GRAND AWARDS, INC 13$3 p512fi12009 54A1 �•fl�
cQ
� 144002 0210112010 000288 CI7Y OF GR�VER BEACH 3 0�11312010 55.81 55.81
� 144003 02I0'�12010 047663 ALAI� NOOK 3343 01/25/2010 75A0 75.00
� � 144004 0210112D1Q 000332 IACP-INTL ASSN OF CHIEFS 120909 1210912U09 120A0 120.00
cQ
� 00 144005 02/01/2010 007014 IDENTICARi7 9310921648
w � 01105I20'!0 326.67 326.67
Page: 1
aPCkwtst Check History Listing �aQe: 2
02116/2010 8:34AM CITY O�ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check TotaE
144006 02/01/2010 0070fi7 IN7l.ASSOC FOR PROPERTY 72415 12/08/2009 50.00 50.OQ
1440U7 42101120�0 OOD393 LUCIA MAR UNiFI�D SCHODL 900190 19/16/2009 2,550.00
100422 1213112Q09 1,823.55
10Q421 12/3112009 1,41 fi.15
1 QQ4�9 12/31/2009 1,178.38
1004i 8 12131/2D09 372.75 7,340.83
144�08 02/01/2010 OOd411 MARTIN 8�CHAPMAN C4 29fi74 01/14/2010 110.3'� 110.31
144009 02/0112010 OOE}429 M1NER'SACE HARDWARE, K21657 q��27�2p�p g.gg 9.86
144010 02/0112010 007112 MUNICIPAL CODE CORP 118634 01/18/2010 1,025.34 �,025.34
144011 0210'l1201d Ofl0468 OFfICE DEPOT 503886437Q{�1 01/081201Q 285.32 285.32
1440�2 02I01/2010 000477 P J'S TOP SHOP V 021Q8120'�0 796928 07/04/2010 345.83 345.$3
144013 021011201d 007867 PMSM ARCHITECTS 1 09/30/2009 2,445.51 2,445.51
144D14 02I01120'f0 Ofl6696 POSTAL CONCEPTS 14147 09/15/2009 10.14 10.14
144015 02101/2010 0�0607 SCMAF-50 CAL MUNIClPAL 0029267-IN 12/21/2009 70.D0 70.Oa
144016 02101/2010 Ofl6096 SLO COL�NTY 120109 '1210112009 40AU �40.fla
144017 02101/2010 Ofl6645 STANLEY CONVERGENT 684fi043 11123l2009 22'E.00 2��-fl�
144018 02101/2010 d0642f3 WESTERN CHAPTER ISA 0'f 1410 01/14/2010 110.00 110A0
144019 0210112010 004897 WOOD RODGERS INC 71088 12/10/2009 4,$86.12 4,686.12
9 44023 02/0212010 004548 CARMEL 8� NACCASHA, LLP 127431'f 2742 02/02/2010 �5,495.43 15,495.43
�44024 02I0412010 006130 ALLIANCE READY MIX, INC 1053�4 01/11/2010 233.27 233.27
D 144025 02/0412010 0038t7 AMERIPRIDE UNfFORM SVCS V 02/04/2010 Q.Qp 0.00
cQ
m
� 14402fi 021D412010 003817 AMERiPRIDE U�IlF�RM SVCS F13637� 1210�12009 22.24
a
�' F148755 12/15/2009 22•24
� � F160818 12/29/2009 22.24
c� � F142644 12/08/2009 2d•25
� •00 F154848 12/22/2009 20.25
� a�
Page: 2
apCkHist Check History Listing Page: 3
02/16/2010 8:34AM GI7Y OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Imoice Irn.Date ,4mount Paid Check Total
F138368 121p112009 19.5a
F'E 48752 �2115/2009 19.50
F160815 12/29/2009 19.50
F142650 12108120d9 1$.00
F1 b4855 12/22/2009 18.00
F136363 12/01/2009 17.00
F148747 12/15/2009 '�7•d�
F160810 12/29/2009 17.00
F142653 1210$12U09 16.24
F154$58 12/22/2009 16.24
F160819 1212912�09 14.58
F136372 'E210112�09 14.OU
F142654 12/08/2009 14•�
F14$756 12/15/2009 �4.00
F154859 12/22/2009 �4.00
F�3637Q 12/01/2009 12.04
F142652 12/08/2009 �2•0'�
F148754 12/1512Q09 12.04
F154857 12/22/2009 12.04
F1 fifl817 12/29/2009 12.04
F136374 1210112U09 11.80
F148768 12/15/2009 11.80
F160821 '�2/29/2009 11.80
F142647 12/08/2009 10.50
F154851 12/22/2009 �0.�
F142645 12I0812d09 6.00
F154849 1212212UQ9 6.00
F136373 7210112a09 ��6�
F148757 12/15/2009 �.6�
F�fi0820 12/29/2009 5.65
� �i36369 12101120Q9 �•��
m F1a265� 12/08/2009 5.60
Q F�48153 1211512d09 $•��
�' F15485fi 1212212QQ9 5.60
� m F16081fi 12/29/2009 5.60
c� � F142646 12/08/2009 3•dfl
� 00 F154850 12/22/2009 3.00
cn a�
Page: 3
apCkHist Check History Listing Page: 4
02l1612010 6:34AM CITY OF AFtROYO GRANDE
Bank code: boa
Check# Date Vendor Status CleatNoid Dabe Invoice Inv.Date Amount Paid Check Total
F142656 12108120Q9 ��sa
F154861 1212212009 2.8a
F142655 12/08/2009 1.90
F154860 92/22/2009 1•�
F081441 'l212912009 0.58 544.81
144027 02104/2010 O(}fi196 STEVEN ANlVIBALI 120909 12/Q912D09 42.88 42•8S
144028 02/0412010 003175 AQUA-METRIC SALES 0031043-iN 09/2612Q10 77.16 77.16
144029 02/0412010 005507 AT&T 1l7-7480 b1l07I2d10 65.65 fi5.65
144034 �210412010 0�6507 AT&T 1129002 01/25/2010 29.53
1129003 01125120�0 14.45 43.98
14�3031 021041201d 000053 B& B STEEL&SUPPLY, INC 333895 011'l512010 293.63
341272 1213d12009 26.92 320.55
144032 02/04/2010 007591 BARNETT COX&ASSOC 1475fi 12/31/2009 456.40 456.00
144033 02104120'E 0 001917 BOB'S EXPRESS WASH 1231 fl9 12/31/2009 32.00 32.00
144034 02104120'f0 007648 EDWARD BOUGH 020490 02104/2010 181.OQ '�8'�•��
144D35 02104/20t0 OOOa90 BRISCD MILL& LUMBER 143509 011111201U 16.30
143508 01/11/2010 16.30
143654 01/28/2010 7.�8 39.98
144036 021Q412010 OODQ94 BRUMIT DIESEL, INC 21478 0111812U1U 174.53
16440 01I1912010 144.28
16442 011T 9l2010 143.25
16447 011�912010 100.83 562.89
14403]" 021041201Q 007304 BURKE,WIL�IAMS& 133882 01/21/2010 2,865.50 2,865.50
D 144(}38 02/04/2010 000134 CA ST DEPT OF JUSTICE 770715 0110712Q10 2,48$.00 2,488.00
cQ
m
Q 144039 02/0412010 000�34 CA Sl"17�P7�F JUSTICE 766364 12/04/2009 1,981.00 1,981 AO
a�
144040 02/0412010 OOQ142 CAL-COAST MACHINERY, INC 01408678 0110812Q10 3fi.82 36.82
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c� � 144d41 02/04/2010 Q03S53 CALIFORNIA LIGHTING 7036 01I1512010 135.39 135.39
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Page: 4
apCkHist Check History Listing pa9e; 5
02I1612�10 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
144042 02/04/2010 Q07085 CALPORTI.AND 9Q92fi709 01/25/2010 899.84
90924083 01/14/2010 �fl•�2 1,360.1$
144043 02/04/2010 045601 MARY CANNON Q12710 01/27/2010 80.00 80.00
144044 02104J2010 0006Q3 CARQUEST AUT'O PARTS 7314-380439 01I07120�0 113.07
7314-382750 01118/2010 35.74
7314383114 U112012010 35.03
7314-377417 '12/2112009 23.26
73'14-384146 01/26/2010 T 7.60
7394-380056 01/0512Q�0 16•Z8
73�4-383985 Q112512010 6•43 247.41
144045 02104/2010 0031G8 CELLULAR ONE 020114 02/01/2010 150.5$ 150.58
144046 021041201d Q00149 C�NTRAL COAST FENCE, 2p09-8fi6 0'112112010 1,037A0 1,037.00
1Q4047 42/0412010 0076fi8 CONNIE CETTI 020410 02/04/2010 189A0 189.00
144048 02/04/2010 OU0160 CHAPARRAL 3t2099 0�10412010 176.00 176.00
144049 02/0412010 006039 CHEVRON&TEXACO CARD 22900007 01/06/2010 164.28 164.26
144450 02104120tQ 000164 CHRISTIANSON CH�VROL�T 71665 01/19/2010 371.56
71771 01/20/2010 371.5fi
71408 12/21/2009 2i 1.36
��ao2 01/25/2010 1�6.17 1,070.65
144Q51 02104120�0 003579 COASTAL SAN LUIS 3 01/d812010 23,4fi5.76 23,465.76
144052 42104120'id b05577 COUNTY QF SAN LUIS 67093 12/22/2009 1,473.00 1,473A0
144053 d210412010 007679 COUNTY OF SAN LUIS 012510 0�12512010 209.00 209.00
D 144054 02104l2010 000190 CREEK ENVIRONMENTAI. R0228 d111512D10 15.00 15.00
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� 144055 021041201Q Q00195 CRYSTA�SPRINGS WA7ER 116-17'922 01/05/2010 52.80
a�i 116-018068 01/4612010 �'�•�
� � 12131-�8517 1213112Q09 11.90 7fi.40
� � 144056 02/04/2010 007548 C5G SYSTEMS WC 6223fi 0111512U10 1,318.95
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Page: 5
apckHist Check His#ory Listing Pa9e: s
02I1612014 8:34AM Cl7Y OF ARROYO GRANDE
Bank coda; boa
Check# Date Vendor Status ClearNoid Date Invoice in�. date Amount Paid Check Tatal
62835 01127120f0 491.00 �,$pg,g�
144057 02/04/2010 QQ0208 J B DEWAR, INC 7'l8511 12/39/2009 79.54 79.54
144058 02/04/2010 004046 MATTHEW �I SALVO 010710 01/07/2010 5p.00 50A0
444059 021d4120i0 003475 D-KA�ENGINEERING iNC PW 2008-07A 01/27/2010 69,039.30 69,039.30
144060 02/04/2010 DQ2673 DOCTORS MEDPLUS MED #13878086 11/16/2009 $0.00 80.00
144p61 0210412d10 007577 FAST UNDERCAR 9�913 01/11/2010 736.32 736.32
144062 02104I2010 �01525 FERGiJSON ENTERPRISES, 1727734 01/11/2070 1,472.48 1,472.48
144063 02I04I2010 006333 FIA CARD SERVICES 1120-7845 d112012d10 751.66
1/20-6352 01/20/2010 733.32
(}1120-6347 01/20/2010 657•�2
1120-9702 01/20/2010 427•46
09120-632'E 01120l2010 185.87
1120-1331 01/20/2010 162.11
1/24-7837 01/20/2010 25•77 2,943.91
144064 02104120'�Q Ofl43$8 FIV�CIT4ES WATER 28875 01/05/2010 326.00 326.00
144065 02104/2010 �00262 FRANK'S LOCK 8�KEY 30fl42 01/25/2014 20.00
34002 01/1512010 ��•23 35.23
144066 02104120'i0 004372 GARING TAYLOR& 10256 12/31/2049 9,821.25
10255 12/3112009 1,794.28 11,fi15.53
144067 02/0�12010 002358 GREAT WESTERN ALARM 1001b2323201 09/1312010 127.50
100102323101 0210'l12010 28•fl� 155.50
144068 02104120'id 000288 GITY Of GROVER BEAGH 02�11i� 02/01/2010 159.77
D 09 2510 01/25I2010 7 29.80 289.57
� 144069 0210412010 000330 GSA-If�FORMATIQN TECH 123 01/07/2010 506.74 ��•7�
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� 144070 02/0412010 001237 HANSON AGGREG. MID 133669 U11�212010 386.07 386.07
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� � 14�4071 02I0412010 000301 HEACOCK TRAILERS& 31409 09/29/2010 315.38
� � 31307 d110812d10 43.50
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Page: 6
apCkHist CheCk History LESti�g Page; 7
02116/2090 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor 5tatus ClearNold Dabe Involoe Inv. Date Amount Paid Check Total
31320 01111I2010 2�•75 380.63
144072 02/04/2010 00092$ Hf-TECN EMERGENCY INC 131444 01/21/2070 102.67 102.67
144073 02/04/2010 003770 ICC- W7L CODE COUNCfL, 1174831-IN 01112120t0 245.43 245.43
144D74 p2104/201Q 0053U1 ICMA 345139 01101l2010 1,106.00 1,106.00
144075 02/04/2010 002820 IN�OFF, 1NC 1573895 41/08/2010 89.32 89.32
144076 02I0412010 Q00339 IiVTERSTATE SALES 108 01/19/2010 1,098.06 1,d98.06
144077 42104120�0 000348 J W ENTERPRISES 232$32 01/28/2010 1Q1.38 101.38
144Q78 021041201� 001793 J J KELLER 8�ASSOCIAT�S, pQ$190165 0'l114120'10 398.45
008205550 a�i�si2a�o 2Q4•$7 599.26
144079 02/04/2010 003949 I(ERN'S PAP�f2 28042 01/08/2010 373.67 373.67
�44480 0210M2010 Of}1001 i(USTOM SIGNALS, INC 407930 Q111212Q�0 131.71 131.71
144�81 02/04/2010 003479 LAFCO 01251Q d112512d10 1,oao.oa 1,000.00
144082 02/04/2010 007fi69 TERRY LAV1COLf 411410 01/14/2010 '�50.00 150.00
144083 02/04/2010 006738 ERIC LOKKART 010810 01/08/2010 50.00 50.00
144p84 021U4/201Q QOQ429 MWER'S ACE HARDWARE, V 02/04/2410 Q.pp 0.00
144q85 02/04/2010 000429 MINER'S AC� HARDWARE, K24801 01112120i0 '119.57
K23012 02/02/2010 47.87
K20873 01/12/2010 �•4�
K22299 01127120'f 0 41.30
K22351 d112812410 39.37
30866 0�104/2010 39.11
D 20140 09/05/2010 38.03
� L00444 01/27/2010 37.46
Q31404 011081201Q 3�•88
a� K&0072 01/14/2010 30.41
� � 20741 01/11/2010 25.51
� � K$0092 01/14/2010 2a.9$
m oo Kfi9783 01122120t0 23.12
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Page: 7
apCkHist Check History L,isting Page: g
821161201D 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Chack# date Vendor Status ClsarNoid�ate invoice In�.Date Amount Paid Check Total
20748 �111112010 22.23
K21692 01/21/2010 21•16
K2Q199 0110fi1201U 20.06
20676 01/11/2010 19.55
K76098� 01/07/2010 '�8��
K80290 01/15/2010 18.47
K7$125 09/07/2010 18.11
K222�6 01/26/201 q 17.91
K7fi073 01/07/2010 �7•37
K76105 01/07/2010 16.20
K23076 b2/0312Q�0 15.20
K80018 01/13120i 0 15.17
K20078 01/05/2010 14.09
21277 0111612Q10 13.04
L01201 a210212Q10 12.43
32144 01/14/201 fl 10.86
20669 0111112Q10 9•74
K20269 01/07/2010 9•22
21324 01/16/2010 $•69
3182fi 01/12/2010 7•��
k22970 0210212Q10 7.09
K22316 01/27/2010 5•97
32010 01/13/2010 5•9�
32011 0111312d10 5.42
334$5 0112212d10 4.�
K76124 01/07/2010 3•��
K22047 01125120�0 2•��
K80085 01/14/2010 fl•$7
20678 01/11/2010 -���$ 8$6.99
D 144b86 02/44/2010 OnQ441 MULLAHEY FORD 012014 0112Q12010 33,399A1
� 202991 01/04/2010 42.46
QFQCS203597 01/29/2010 40.60 33,4$2.07
�' �44Q$7 021U412010 OOfi228 TAMMIE NEUFEL� 081709 021Q312010 227.77 227•�7
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� � 144088 02ld412010 DU6328 NICK'S TEL�COM(DBA} 3910 01108120'EO 75.00 7`�•��
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. Page: S
apCkHist Check History Listing Pa9e: s
021'f612010 8:34AM C1TY OF ARROYO GRANDE
Bank code: 6oa
Gheck# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total
144089 021D412010 Ofl7f}54 N4R7H COAST 326�3 12125/2009 8,307.50 8,307.50
144090 02l04I20'f0 400468 OFFICE DEPOT 503$fi28850Q7 01108/2010 528.25
5Q4158343001 011'1112010 ��•g�
50560418f 001 01/20/2010 1�-�$ 592.40
144091 0210412�10 004085 OMNI MEANS LTD 042510 09/25/2010 3,773.50 3,773.50
144092 021D412090 000481 PACEFIC GAS&ELECTRfC 1126-$53299 Q1126/2010 16,20b.89
1115-194097 01/15/2040 14,884.65
1115-9 54503 01115120'!0 s�•�1 31,151.05
744493 D21Q412Q10 Op710$ PARAMOUiVT CLEANERS 2925 avav2o�o 691.25 691.25
144094 021d412010 004�58 PHOENIX GROUi� 122009�57 01115120�0 107.00 107.00
144095 021041201Q 000498 PITf�EY BOWES, INC 7147128-JA�q 01113/20'40 56.00 �•Qfl
144096 02/04/2010 000503 POOR RICHARD'S pFtESS, 2U8658 01/19/2010 2D6.55
208294 01/07/2010 �����
Z08652 01/19/204 0 133.71
208451 01/13/2010 124.63
208450 01/13/2010 84.83
208637 01119120'f0 �2•�� 743.56
144097 02/04/2010 006696 POSTAL CONCEPTS 11052 01/06/2010 38.95
310134 0113Q12010 4•67 43.82
144098 021�412010 OQ7678 RA DE5IGNS 1373 01/21/2010 54.38 `�•38
144095 021D41201U Q02751 RANGE MASTER 3770 01/15/2010 761.25
3718 12/30/2009 48.93 810.18
144100 021041201Q 403b23 TMOMAS M REDlNG V 02108/2010 012110 p112�/2010 493.00 493.00
D
� �44tU1 02l0412010 003556 RQA�LINE PRODUC�S, INC 6953 d112$12010 447.18 447.18
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� 144i02 02/04/2010 000810 RRM DESIGN GROUP 10091408526 1711U12009 502.50 �02•�4
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� � 144103 02/04/2014 007326 RUSH TRUCK CENTER 310997319 011201Z010 148.75
j � 310997320 01/20/2�10 14.61 123.36
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Page: 9
apCkHist Check History Listing Page: �o
02/16/2010 8:34AM CI�1f OF ARROYO GRANDE
Bank cade: boa
Checkl� �ate Vendor 5tatus ClesrNoid Date IAVOIC@ lnv. Date Amount Paid Check Total
14410� 021Q412010 0�2932 RUTAN 8�TUCKER, E.LP 674529 01/15/2010 351.00
574509 01/15/2410 29�•�9
574523 U1115120�0 156.00
574510 011�512010 39.Od
- 574527 0�11512010 Z�•�$ 867.17
144105 02/04/2010 Ofl0538 S&�SAFETY PRODUCTS 624208 01/06/2010 521.67
623024 01/29/2010 173.98
824207 01/06/2010 �73•$� 869.54
144106 02/04/2010 002142 SAN LUIS PAPER CO 592110 01/08/2010 9$3.21
591$37-0� 01/0712010 137.90
591947-04 U�10712010 5���2 1,179.73
144707 021Q412010 Q00575 SANTA MARIA TIRE, INC 558501 011a912010 22.00 22.00
144108 02/04/2010 OE�6p$0 MAF21'INA SARMI�NTO 0'i2010 01/20/2010 80A0 80.00
144109 021041201Q Oa3160 JOE A SILVA,JR a�2710 p112712010 50.00 �o.ao
144110 021d4/20'[0 OOQ552 SLO C4UN7Y 0�051Q d110512010 399.00 399.00
144111 02/04/2014 000598 SNAP-ON TOOLS CORP 193198 d111312010 209.76 209.76
1441�2 02/04/2014 004393 SP MAlNTENANCE 29890 Q210't12010 6,994.4Q 6,994.40
144113 02/04/2010 007671 GLORIASPRINKLE 012�10 0'i12112010 237.50 237•50
144114 02/04/2010 OOd813 STATEWIDE SAF�TY$� 75908 0'l12512010 346.40
75980 0�12812010 2fi9.67
75900 01/22/2010 '��•09 770.16
144115 02/04/2014 000616 STERLING 25250 12/23/2009 '163.'I3 163.13
D 14411fi 02Id412010 �QO$23 SUNSET NORTH CAR WA5H 2114 12/31/2009 92.84 �2•84
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� 144117 02IQ41204Q 007158 SUP�RIOR AL7ERATI�NS 45092 01106/2010 103.00
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a�i 45164 01106/2010 101.00
� rt 45108 0'i 126/2010 85.00
� � 45'�63 01/06/2010 36.00 325.UD
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Page: 10
�pCkHist Check History Listing �age: ��
02116/2010 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date irnoioe Inv.Date Amount Paid Check TotaE
1441'i8 02/04/2010 004624 SUP�RIOR QUALlTY 36679 01/21/2010 27'6.OQ 276A0
144119 02/04/2010 002904 TEMP�ET�N UNIFORMS 34539 12/31/2009 6,715.99 6,715.99
144120 02/04/2010 004876 THOMSON 602$97 p11141201 p 128.00 128.00
144121 02/04/2040 002370 TITAN fNDUSTRIAL 1041205 01/28/2010 138.43
1039049 01/11/2010 $g•Or 226.50
144122 02104/2010 007677 TRIADI HOLM�S 11002901 12/14/2009 1,814.50 1,814.50
144123 02104/2010 044609 TROESH RECYCLING, INC 13222 01/23/2010 465.23
13208 01/15/2010 300.43 765.66
144124 02/04/2010 006653�OROTHYTRULOCK Q1251b 0112512d10 840.40 840.40
'I44i25 02104I2010 0006fi6 UNITED RENTALS 85494884 01/05/2010 26.45 26.45
144i28 02104I2010 00213T VERIZON WIRELESS 0831074494 01/04/2010 520.88
0836937783 01/22/2010 155.69
08319178T8 01I0712a10 64.74 741.31
144127 02/04/2010 000685 WALLACE GROUP A CALkF 29084 1210912Q09 7,854.85
29092 12I09I2009 1,263.25
29fl�7 12I0912009 1,220A9
29087 12/09/2009 1,10$.90
29088 12/09/2009 843.75
29095 12109120Q9 768.90
29086 12109120Q9 472.50
29fl94 1210912d09 368.29
29085 1210912UQ9 168.75
29093 'i 2/09/2009 168.75
29089 12/09/2009 101.25
D 29091 12/09/2009 101.25
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� 29090 12/09/2009 �7-`� 14,508.03
� 144128 0210412Q10 0008$7 WAYNE'S TIRE, INC 790379 01112120'10 66d.09 660A9
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� � 144129 02104/2010 0�4097'WEI�LS FARGO BANK NA7L 01191Q 01/19/2010 17$,535.72 178,535.72
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j � 144130 42I0412010 047295 WEST GOVERNMENT ABQpa2055849 12/39/2009 150.00 150.00
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Page: 11
apCkHist Check History Listing Pa9e: �2
OZ11612010 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Chack# Date Vendor Status ClearNo€d Date Irnaioe In�.Date Amount Paid Check Totaf
�44133 02/04/2010 0006$9 WEST PAYM�NT CEN7ER 60fi340fi284 12/1812Q09 156.60
819838757 01104I2010 108•7� 265.35
144132 02/04/2010 OOOS96 STEVE WHITNEY 258425 42/23/2009 45.00 45.00
144133 02/04/2010 OOOfi99 LEE WIL50{V ELECTRIC D912 0111112q10 1,893.75
0339 01I2512D10 7$.0� 1,971.75
144134 02104120i0 0007�6 ZO�L MEDICAL CORP 1660153 01127/2010 443.76
1660504 01/27/2010 �fl5•27 549.03
1441�18 02/08/2010 007674 CHRISTINA ACEVEDO RefQ00100368 02/02/2010 25.80 25.$0
144149 02/08/2010 007673 BRIEN ANNA ADAMS Ref00010a367 02/02/2010 51.46 51.46
14415{� 02/08/2010 007684 MARY JOE COLLINS RefQ0410Q607 02/04/2010 144.g2 144.92
144151 d210812010 007675 ROBERT MAGGARD Ref000100369 02/02/2010 24.95 20.95
144152 02/08/2010 007676 OCEAN OAKS Ref004900370 021Q212010 1a4.29 104.29
144153 02I08I2010 007672 SHfRLEY WILLMOTT Ref000100366 Q210212010 70.16 70.16
144154 0210$12010 000613 STATEWID� SAFETY& 7a285 111Q412009 1B5.00 165.00
144155 02/08/2010 000613 STATEWIDE SAFETY& 74816 11/30/2009 zas.oa 205.00
144158 02/08/2010 0076$2 TOM REDING 012110 01121l2010 493.00 493.00
1441fi0 02/11/2010 001259 AGP VIDEO, INC 3717 0110fi12010 2,402.50 2,402.50
1441fi1 02I11I2010 004815 AIRGAS WEST INC 1�3889092 01/28/2010 53.29 53.29
144182 02I11I2010 d03313 APE�WFfOLESALE SUPP�Y 336356-2 11/13/2009 549.45
1343601 12/22/2009 145.59
D 1339386 1117 312009 15.92 710.96
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� 144163 02/11/2010 OU5180 APEX OlJTD04R POWER 3�419 01115/2010 117.83
�
� 3D422 04115/2010 32.08
a�
� ,� 30397 01106/2010 15.17
� � 30429 01122/2010 10.2$ 175.3fi
j 9° 144164 02/11/2010 Q07fi95 ASSOCIA�"ION �F WATER 021010 0211012d10 55.00 55.00
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Page: �2
apCkHist Check History Listing Page: 13
02116l2010 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor 5tatus ClearNoi�Date In�oice Inv. Dabe Amount Paid Check Total
144165 42H 112010 QQ66Q7 AT&T 000001129i306 01125I20i0 1,737.U2
1124316 01/22/2010 28.41
(100001129000 01/25/201 fl 15.73 1,781.16
144166 p211112010 002'!80 AVAYA, INC 2729691367 02/01/2010 74.76 74•70
9 44167 02/19/209 0 OQ61$S BFGC ARCFEITECTS 1209d01108 01/14/2010 '[7,653.75
1209001109 01/14/2010 14.51 17,668.26
i44168 02/11/2010 004149 BiJNYQN BR4S TREE 0120'IO 01/20/2010 1,750.00 1,750.00
144169 0211112d10 005$90 CANN0�1 47910 12l3112009 440.p0
47909 12/31/2009 �O.fla
47911 12/3'112009 220.00
47908 1213'112009 �3'�•fi3 1,231.63
144176 02/11/2010 OOOfiO3 CARQUEST AUTO PAR75 384327 01/26/2010 60.41
7314-383024 01/20/2010 16.21
7314-38566fi 021U212010 4.56 g�.�$
144171 021111201d 007689 CCC-ICC �20410 02/04/2010 60.00 60.00
144172 02/11/2010 Ofl5355 CHANNEL COUNTIES 2010 01/15/2010 'I OO.OU �0d•d4
144173 0211112010 0001fi3 CHERRY LANE 27714 01/28/2010 260.87
277�3 01/27/2010 195.65
27717 01/28/2010 27��� 483.70
144174 02/1112010 O�Q1F>4 CHRISTfANSON CHEVROL�T 29011 p2I0412010 89.63 89.63
144175 Q211112p10 001925 CLEARWATER COLOR 5�4120 12101120d9 273.87' 2�3•$7
144176 02/1112010 007690 CONSERV FE.AG GO 231548A 0712$12010 428.88 4�$-$$
D 144177 02/1112010 007691 COSTCO M�MBERSHIp 021010 02/10/2010 �ao.aa 100.fl0
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� 944178 02/1112010 �076$7 VERONICA CUELLAR 024414 0210412U10 30.00 30.00
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� rt 144179 02f1112010 000198 L N CURTIS&SQI�ES 118692$-00 0112712Q10 256.43
� � 118421900 12101/2009 -159.03 97.40
j o0 144180 021'f 112010 005928 DIRECT DOCUMENT 14i 5 02101/2010 61.89 61.89
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Page: 13
apC�cHist Check History Listing Page: 74
02h612090 6:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Data Vendor Status ClearNold Date M�oice Env. Date Amount Paid Check Total
144481 0211112Q10 002673 DOCTORS MEDPLUS MED 1$95133 12/08/2009 65.00 65.00
1441$2 02I1112010 OOTb77 FAST UNDERCAR 8939U 12110/20U9 736.32
91719 01/2512010 556.70 1,293A2
144183 021111201 p 004164 F'Ep�X 9-466-88446 01/15/2010 45.1 D 45.10
144184 02111I2010 007692 FIRE INNOVATIONS 10-4813 01/22/2010 556.05
10-4612 0112212U'i0 1$2•90 738.95
144185 02/11/2010 000262 FRANK'S LOCK&KEY 29999 01/13/2010 15.23
29847 12/01/2009 3.8'� 19.04
1441$6 0211 i12010 001252 GAFtVEY EQUIPMENT i 8T86Q 03/25/201 D 1,060.31
187861 d112512010 �51•� 1,411.71
14418T 02/11/2010 000605 THE GAS COMPANY 213-740 02/03/2010 580.87
213-211 02/03/2010 133.13 714.00
144188 02/11/2010 OflD499 GRAND AWARDS, INC 2342 021d412010 81.56
2320 01/28/2010 9•0� 90.62
144189 02111l2010 007693 GRAY LIFT INC 544161 01/13/2010 1,096.44 1,096.44
144190 021111201U 00235$GREAT WES1"ERN ALARM 10010Q713101 021d1/2�10 2$.00
100100013101 02/01/2010 2$•� 56.00
144191 02/11/2010 Qfl0288 CITY OF GROVER SEACH �2�21Q E}210212010 11.80 11.80
144192 02/11/201 Q 003949 KERN'S PAPER 2814$ p112212010 373.67 373.67
144193 02/11/2010 000408 PAUL MARSALEK 021010 p211012010 75.00 75•00
144194 021111201Q 000412 DAVID L MATHE 113009 11l30/2009 96.75 96�7�
� 144�95 02/11/2010 000429 MINER'S ACE HARDWAR�, L02185 p21091201D 293.fi1
� � l.0'�744 02/05/2010 9�•fl3
� K22543 01/29/2010 40.18
� ,� K16879 12/03/2009 34.78
�' � K1B845 121d2/20D9 31.49
� � L020U4 02/08/2010 28.26
3 �
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Page: 14
apCkHist Check History Listing �age: �5
02h6l2010 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Oate in�oioe Inv.Date Amount Paid Check Tofal
K23584 02109/2010 ��.3Q
#C23004 0210212U10 12.57
K61288 0210$1201 D 11.82
K61176 02/08/201� 10.10
KS9513 12124120fl9 10.08
K231&1 02/03/2010 7.26
K23311 02105120'10 4.88
K22743 0�131120�0 4.7g 601.�5
144196 02/11/2010 OQ768$ANGELITA MiRANDA fl204�0 02104120i0 36.00 30.00
144197 02/11/2010 447686 CARMEN MORENO 020410 02/04/2010 30.00 3fl.00
144198 02/11/2010 d0043S MOSS, LEVY&HARTZHEIM 5465 01/31/2010 4,470.00 4,470.00
144199 02/11/2010 040441 MULLAFiEY FOR� 135372 01/07/2010 46.44
i 35489 01114/2d10 26.$3 73.27
144200 Q2/11/2010 000466 NOBLE SAW, INC 72405 01/14/2010 841.67
73137 01/2612d10 157.13
72399 a1/1412d10 156.79
7240� 01/14/2010 155.33
72404 Q111412�10 77.00
72401 01/14/2010 �•�
73199 01/27/201 D 48.77
72406 01114/20!0 �.64 'f,525.87
144201 42/11/2010 0072(32 NOSSAMAN LLP 3fi6523 01/11/2010 70.07 70.a7
'f44202 02I1112010 007594 ON TOP CONSTRUCTION 020910 0210912Q10 60.00 60.D0
'E44203 b211112010 0044$1 PACIFIC GAS& E�.ECTRIC 1113-704689 01/13/2010 96.31 96.31
D 144204 U214112010 000482 PETfY CASFt PE'fTY CASH 02/10/2010 101.$5 101.85
m 144205 Q21111201fl OOd503 POQR RICHARD'S PR�SS, 208725 011211201Q 42.41 �2•41
�
� 144206 d211112010 AU0520 QUINN COMPANY PC030i83492 01/18/20'EQ 29.15 29•��
� rr
� � 144207 02/11/2010 DQ8868 REPRO GRAPHICS 606 42/02/2010 3$A5 38A5
m
j � 144208 02/11/2010 OQ2fi70 RICOH LEASING 4754832 0'f12312010 157.45 157•45
� a�
Page: 15
apCkHist Check History Listing �a�e: �s
0211612d10 $:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check� Date Vendor Status ClesrNoid Date Invoice �nv.Date Amount Paid Check Total
144209 02f11/2U10 003431 ROBERTSON SUPPLY 8298 0112p1201� gg,gg 86.89
144210 02/11/2010 047685 ROBERT RODRIGUEZ 020810 02/08/2010 75.00 75.aa
144211 02/19/2010 007326 RUSH TRUCK CENTER 3109977Q9 02/05/2010 121.73
310996012 11/24/2009 59.06 180.79
f442�2 02/11/2010 002�42 SAN LU18 PAPER CO 592890-00 01120120'EO �63.13 163.13
144213 02/11/2010 007395 MARLENE SiLVA 0204�0 02/04/2010 30A0 30.00
14421�4 02/41/2010 000598 SNAP-OEV TOOLS CORP 1935fi7 Q112712010 177.74 177.74
144215 021'f 112010 003641 SOlJTH COUNTY SANITARY 2822140 02/01/201 d 292.32
2822391 02J0112010 112.16
2821925 02/01/2010 112.16
2822637 02/01/201 a 5.9� 442.55
144216 02/11/2010 4D7178 SPRINKLER KING 1NC 021110 02/11/2010 2,d67.50
16727 0$13112009 220.98 2,288.48
144217 02/11/2010 002370 TITAN INDLISTRIA� 1039219 01/25/2010 87.99 87•99
144218 0211112D10 �OT683 THE TOP SHOP 79fi928 01/14/2010 345.83 345.83
144219 02/11/2010 00768�TRAFFIC SAFETY 02fl410 02/04/2010 55.00 55.00
14422� 02/11/2010 �OOfi53 DOROTHY TRULOCK 02D210 02/02/2010 17fi.40 176.4D
144221 02111I2010 002933 UNlVAR E�SA, INC LA508945 01127/201 Q 1,351.fi4 1,351.64
'E44222 U211112010 000685 WALLACE GROUP A CALiF 29208 0'tl't2120'!0 4,�18A0
29196 011'l212010 2,849.28
29200 0'f I1212010 �,68T.50
D 2920� 0 1 11 21201 0 �,113.75
� Z9207 U111212010 1,095.00
Q 29205 01/12/2010 573.75
a� 2920�4 01 h 212010 472.50
� � 29206 0111212fl10 168.75
� � 29197 01/12/201 D 101.25
j o0 29198 01/12/2010 101.25
� a�
Page: 1 B
apCkHist Check History Listing Page: 17
02/1612010 8:34AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendar Status ClearNoid Date In�aice Inv.Date Amount Paid Chsck Total
292Q2 01/12/2010 67.50
29203 01/12/2010 67.50
29499 01112/2010 33.75 12,449.76
144223 02l�112010 002609 WATERBOYS PLUMBlNG 15743 0112612010 1(}5.d0 105.00
144224 02111120'[0 000687 WAYNE'S TIR�, INC 790698 0112812010 287.67 287•fi7
hoa Total: 541,920.69
218 checks in this report Total Checks: 541,920.69
D
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIQD
1122�2�10-214I2Q1�
Q2111110
FUND 010 379,U93.26 5101 5alaries Full time 205,831.50
FUND 220 15,5f 1.70 5102 Salaries Part-Time-PPT 23,814.05
FUND 226 1,865.27 5103 Salaries Part-Time-TPT 14,41126
FUND 284 1,455.28 5105 5alaries OverTime 11,265.58
FUND 285 1,1'E9.15 5107 Salaries Standby 346.50
FUND 612 4,127.39 5108 Holiday Pay 7,550.90
FUIVD 840 21,786.09 5109 Sick Pay 5,685.70
425,008.14 5110 Annual Lea�e Buyback -
5111 Vacation Buyback 312.05
5112 Sick Leave Buyback -
5113 Vacation Pay 4,216.73
5114 Comp Pay 2,381.05
5115 Annual Lea�e Pay 2,231.83
512i PERS Retirement 72,812.18
5122 Social Security 19,496.60
5123 PARS Retirement 518.90
5126 State Disability Ins. 1,29Q.95
5127 Deferred Compensation 738.59
513� Health lnsurance 44,369.45
5132 Der�tallns�rance 4,768.54
5133 Vision Ir�surance 1,120.56
5134 Life Insurance 545.7f
5135 Long Term Disability -
5143 Uniform Allowance -
5144 Car Allowance 675.00
5146 Council Expense -
5147 Emplayee Assistance -
5148 Boot Allawance -
5149 Motor Pay 75.00
5150 Bi-Lingual Pay 125.00
5151 Cekf Phone Allowance 417.50
425,008.14
Agenda Item 8.a.
Page 20
� p�ROro
° ��
� INCORPOAATE �,�
� m MEM4RANDUM
i� du�r ,o. ,a,� *
c�4<<FORN�P
To: cinr couNC��
FROM: ANGELA KRAETSCH, DIR�CTOR OF ADMINISTRATIVE SERVICE
BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR
SUBJECT: CONSIDERATION OF STATEMENT OF INVESTMEN DEPOSITS
DATE: FEBRUARY 23, 2070
RECOMMENDATIQN:
It is recommended the City Council recei�e and file the attached report listing the curren#
investmen# deposits of the City of Arroyo Grande, as of Jar�uary 31, 201 a, as required by
Go�ernment Code Section 63fi46{b).
FINANCIAL IMPACT:
There is no funding impact to the City related to this report. However, the City does receive
interest revenue based on the interest rate of the in�estment(s). �
BACKGROUND:
This report represents the City's in�estments as of January 31, 2010. It includes all in�estments
managed by the City, the in�estment institution, in�estment type, baok value, maturity date, and
rate of interest. As of January 31 the ir��estment portfolio was in compiiance with all State laws
and tF�e City's in�estment poficy.
ANALYStS OF ISSUES:
The Director of Administrati�e Services �as histaricaliy submitted to the City Councif a monthly
report, praviding the following informatian:
1. Type of in�estment.
2. Financial institution(bank, sa�ings and lnan, broker, etc).
3. Date of maturity.
4. Principal amount.
5. Rate o�interest.
6. Current market value#or all securities ha�ing a maturity of more than 12 months.
7. Relatio�sl�ip of the monthly repart to the annual statement of in�estment policy.
Agenda Item 8.b.
Page 1
CITY COUNCIL
C�NSIDERATION �F INVESTMENT DEPOSITS
FEBRUARY 23, 2010
PAGE 2
ALTERNATiVES:
The followir�g alternatives are p�ovided for ths Cauncil's consideration:
- Recommended Alterrrative - Approve staff's recommendation to recei�e and fiEe the
at#ached repart listing the current investment deposits.
- Do nat approve stafF's recommendation
- Provicie direction to staff
ADVANTAGES:
Safety of principal is the foremost objective oi the City. Investments are undertaker� in a
manner that seeks to ensure the preservation of capital in the overal! portFoGo.
DISADVANTAGES:
Some level of risk is present in any investment trar�saction. Losses could be incurred due to
market price changes, technical cash flow complications such as the need to withdraw a non-
negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such
risks, di�ersifications of the in�estment portfolio by institution and by irtvestmer�t instr�m�nts are
being used as mucf� as is practicai and prudent.
ENVIRONMENTA� REViEW:
No en�ironmental r��iew is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hail on Thursday, February 18, 2010. The Agenda and
report were pasted on khe City's website an Friday, February 19, 2010. No public comments
were received.
Attachments:
1. PortFolia Summary: January 31, 2�10
Agenda Item 8.b.
Page 2
A7TACHMENT1
CITY QF City of Arcoyo Grande
214 E.Branch St.
` Arroyo Grande,CA 93430
Phone: (805)473-540U
CITY OF ARROYO GRANDE
�C A L 1 F Q R N�A J. � Portfolio Management
� Portfolio Summary
January 31, 2010
IMerest
Investments �ook Value Intereat Rate Rate PY Date of Purchase Term Maturity Date %of Portfolio
LocalAgencylrtvestmentFunds $ 16,7d7,430.fi1 Q.558% 2.046% 96.04%
Certicates of Deposit-Banks
Gofden Security Bank 90,000.00 4.40% October 9,2008 760 October 9,2010 0.52%
First Federal Bank of Califomia 99,000.00 2.53% September'I8,2009 731 September 21,2011 0.57%
Redding Bank of Cammerce 250,OOQ.00 2.40% Septernber 21,2009 943 March 21,2012 1.44%
First Republic Bank 250,000.00 3.00% No�ember 9,2D09 36 mas November 9,20'f 2 i.44%
Total CertifiCates oY Deposit $ 689,000.00 3.96%
� Totalln�estments $ 17,396,430.61 100.00%
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Agenda Item 8.b.
Page 4
� PRROYo
° c�
� INCORPOAATED pz MEMORANDUM
v rn
�c Juiv i o, t a i i ,f
c���FORN�P
To: CITY COUNCIL
FR�M: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICE
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE COMPREHENSIVE
ANNUAL FIIVANCIAL REPORT (CAFR)
DATE: FEBRUARY 23, 2010
RECOMMENDATION:
It is recommended that the City Council recei�e and file the Comprehensi�e Annua!
Financia� Report (CAFR) for the fiscal year ended June 30, 20Q9.
FINANCIAL IMPACT:
There rs no financial impact from this action.
BACKGROUND:
The firm af Moss, Levy & Hartzheim, LLP was hired to audit the City of Arroyo Grande's
financial records for the fiscal year ended June 30, 2009. Audit services are retained for
#wo reasons: first, to ha�e an independent re�iew of internal control; and secondly, ta
ensu�e that the resulting firtancial reports fairly represent the financ�al position of#he City.
The a�ditors conducted testing of internal controls in July 2QQ9. The procedures for
receiving and disbursing cash, the accounting me#hodology used to recorc! transactions,
the sepafation of du#ies to a�ert collusion, and asset securities were reviewed. As a result
of t�is extensi�e testing, one internal control issuele�ent was brought to the attention of
s#afF. This �nding and the City's response is d�tailet� in the attached Management Letter.
While the item iden#ified is a minor issue, staff takes the auditor recommendations
seriously as e�idenced by the immediate implementation of the recomm�ndations.
ANALYSIS OF 1SSUES:
Generally accepted accounting principles (GAAP) provide the criteria for judging whether a
fnancial report is fair�y presented. fn defining the minimum standard of acceptable basic
fina�ciaf reporting for state and local go�ernments, GAAP mandate a complete set of basic
financial statements, including accompanying note disclosures, as well as the presentation
of certain required supplementary information in connection with the basic financial
statements. GAAP encourages government agencies to present this infarmation within the
broader framework of a CAFR.
Agenda Item 8.c.
Page 1
CITY COUNCIL
ACCEPTANCE OF THE CQMPREHENSIVE ANNUAL FINANCIAL REPQRT
FEBRUARY 23, 2010
PAG E 2
The CAFR is a more detailed financial report beyond just the basic financial statements. !t
is made up of{at minimum) three basic sections:
• The introductory section, which pro�ides general information on #he
go�ernment's structure and personnel as well as information useful in assessing
the go�ernment's financial condition.
• The financial section co�tains the basic financial statements. This is the section
that s#afF has presented to the Council in the past.
• The statistica� section pro�ides a broad range of trend data covering key
financial indicators from the past 10 fiscal years.
in October of 2009, an audit was conducted on the 2�08-09 financial transactions.
Documen#ation in support of the asse�s, liabilities, and fund balance of all the funds in the
City were examined and �erified. This process assures an impartial re�iew and
substantiation of the City and Rede�elopment Agency`s fund balances. The result of this
re�iew is the City's CAFR. The Redevefopment Agency's �nancial report was recei�ed
and f�ed by the City Council separately af the December 8, 2009 Council mee#ing.
The Fiscal Year 200$-09 CAFR is in compliance with Go�ernment Accounting Standards
Board pronouncement 34 (GASB 34). GASB 34 expanded and changed the info�mation
presented i� tMe basic financial statements. Th� CAFR incfudes a transmittal letter f�om
City Management assuming responsibility for the information presented {page 1},
Management Discussion and Analysis (page 11) detailing the City's financial performance
as a whole, and the Statement of Acti�ities (page 22) that combines governmen� funds
(ger�erai fund, debt service fund and special re�enue funds) with proprietary fu�ds (water
funds}. The intent of GASB 34 pro�isions is to ensure that all primary users of general-
purpose externa! reports are provided with the basic information needed to assess an
entity's finances.
For financial reportir�g purposes, the Local Sales Tax Fund is combined with the General
Fund. The audit of the Combined Funds, as shown in the table on the followin� page,
reports re�enues anc� trar�sfers in of $16,012,223, expenditures of $14,157,37$, and
transfers out of $1,470,239. This resulted in an increase to the f�nd bafance of
approximately $384,606. The combined fund balance for the General Fund is $3,451,5$1
or 22% of expenditures. However, $704,694 of this balance is reserved for prepaid items
and $20,$52 is reserved for in�entory. This lea�es an unreserved bafance of $2,726,035,
which is 17% of the combined expenditur�s.
Agenda Item 8.c.
Page 2
CITY COUNCIL
ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT
FEBRUARY 23, 2010
PAGE 3
Local Sales Combined
Activ€ty General Fund Tax Fund Balance
6130108�und Balance $ 2,442,389 $1,024,586 $ 3,066,975
Re�enues (includes lransfers i n) 14,322,288 1,68�,935 16,a12,223
Expenses {14,068,252} (89,126) (14,157,378}
Transfers (104,88'{} ('E,365,358) {1,47Q,239)
Excessof neuenueso�er {under) expenditures 149,155 __ 235,451 384,60fi
Fund Balances:
Reserved for perpaid items 704,694 704,694
Reserved for inventory 20,852 20,852
Unresenred fund balance 1,465,998 1,260,037 2,726,035
613dI09 Total Ft�nd Balance $ 2,191,544 $1,260,037 $ 3,45�,584
Auditors may issue three different types of opinians a# the conclusion of an audit, an
Unqualifed, Qualified, or Ad�erse Opinion. An Unqualified Opinion assures the audit
reader that the information presented fairly represents the financial position of the C�ty. A
Qualified Opinion states that the information is fairly presented except #or a particular
issue. An Ad�erse Opinion indicates that the agency has major accoun#ing andlor internaf
control issues. The Administrative Services Departmen# s#aff is proud to report that for the
fiscal year ended June 30, 2009, the City of Arroyo Grande received an Unq�alified
Opinion.
ALTERNATIVES:
The following alternati�es are pro�idet! for Ci#y Council consideration:
- Appro�e staff recommendations and recei�e a�d file the Comprehensi�e Annual
Financial Report;
- Do not approve staff recommendations;
- Modify staff recommendations and approve;
- Pro�ide direction to staff.
ADVANTAGES:
By receiving and fiiing the Comprehensive Annual Financial Report, the Ci#y wifl be
accepting the auditors Unqualified Opinion. As mentioned before, an Unqualified Opinion
assur�s the audit reade� that the information presented fairly represents the financial
position of#he City.
Agenda Item 8.c.
Page 3
CITY COUNCIL
ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT
FEBRUARY 23, 201 Q
PAG E 4
DISADVANTAGES:
There are no disad�antages in rela�ion to the recommended action.
ENViRONMENTAL REVIEW:
No environmental re�iew is required for this item.
PUBLIC NOTIFICATlON AND COMMENTS:
The Agenda was posted in front o# City Hall on Thursday, February 18, 20�0. The Agenda
and report were posted on t�e City's website on Friday, February 19, 2010. No public
comments were recei�ed.
Attachment:
- City of Arroyo Grande Comprehensive Annual Financial Report (on file in the
Admi�istrati�e Ser�ices and Legislative and Information Services Departments
for public re�iew, as well as on the City's webs+te at www.arroyogrande.org)
Agenda Item 8.c.
Page 4
MOSS, LEVY & HARTZHEIM LLP
CERTIFIED PUBLIC ACCOUNTANTS
PARTNERS 802 EAST MAIN
RONALD A LEVY,CPA SAIJTA MARU1,CA 93454
CRAfG A HARTZHEINl,CPA TEL: 605.425.2579
HAbLEY Y HUk,CPA FAX: 805.925.2147
www.mllx:pas.com
To the Honarable Mayor, City Counci�, and
Management of the City of Arrayo Grande
In planning and perForming our audit of ihe financial statements of the governmental activities, the business-type activities,
the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of
the City of Arroyo Grande (City) as of and for the year ended June 30, 2009, in accordance with auditing standards
generally accepted in the United States of America, we considered the City's internal contro� over financial reporting
{intemal control} as a basis for designing our auditing procedures for the purpose of expressing our opin+ons on the
financial statements, but nat for the purpose of expressing an opinion an the effecti�eness of the City's intemal control.
Accordingly, we do not express an opinion on the effectiveness of the City's internal control.
A control deficisncy exists when the design or operation of a control does not allow management or employees, in the
normal course of pertorrning their assigned functions, ta prevent or detect misstatements an a timely basis. A significant
deficiency is a control deficiency, or a combination of control deficiencies, that adversely affects the entity's ability to
initiate, authorize, record, process, or report financial data reliabfy in accordance with generally accepted accounting
principles such that there is more ihan a remote 1ikelihood that a misstatement of the entity's financial statements that is
mare than inconsequential will not be pre�ented or detected by the entity's internal control.
A material weakness is a significant deficiency, or a combination of s+gnificant deficiencies, that results in more than a
remote likelihood thaE a material misstatement af the fnancial statements will not be prevented or detected by the entity's
intemal control.
Our cansideration of internal control was for the limited purpose described in the first paragraph and would not necessarily
+dentify all deficiencies in internal control that might be sign9ficant deficiencies or material weaknesses.We did not identify
any deficiencies sR internal control that we cansider to be material weaknesses, as defined abo�e.
This communication is intended saiely for the information and use of management, City Cauncil, and others within the
organization, and is not intended to be and should not be used by anyone ather than these s{�ecified parties.
MOSS, LEVY S HARTZHEIM LLP
`�Q �c �' r .C�CP
, ,
November 25, 2409
OFFlCES:BEVERLY HILL�• SANTA MARIA
MElABER AMERICAN INSTTFUTE OF C.P.A'S�CALIFORNIA SOCIETY OF MUNIGIPAL FINANCE OFFICERS CALIFORFkU1 ASSOC�genda�em"��CSS QFFICULLS
Page 5
Cit of Arro 0
Y Grande
Y
^y��, CtTY OF
,��,
• • .
. .
.._.- ., ,_��. ---. � �
� � � � . '�';����.���" %
�� CAI.iFORNIA l* ' �
� -���
Comprehensive Annual Financial Report
for
Fiscal Year Ended June 30, 2009
Steven Adams �
City Manager
Isst�ed by the Finance Departmen#
Director ofFinancial Services...............
............................................Angela ICraetsch
Agenda Item 8.c.
Page 6
CITY QF ARROYO GRANDE
Comprehensive Annual Financial Report
Fiscal Year Ended June 30,2009
TABLE OF C4NTENTS
INTRODUCTORY SECTI4N
Letter of Transmittai................................... ...................1
..................................................................
Direc�ory of�fficials .......................................................................................................................6
OrganizationChart..........................................................................................................................7
FINANCIAL SECTION
Independent Auditors' Report.......................................................................................................9
Managemen�'s Discussion and Analysis ................................................................11
......................
Basic Financial5tatements:
Gavernment-wide Financial Statements:
Statementof Net Assets ............................................................................................................21
Statementaf Activities ..............................................................................................................22
Fund Financial Statements:
Governmental Funds:
BaIanceSheet .............................................................................................................................24
Reconciliation of the Governmental Funds-- Balance Sheet
to the Statement of Net Assets.................................................................................................26
Statement of Revenues, Expenditures, and Changes in Fund Balances............................28
Reconciliation of the Statement of Revenues,Expenditures, and Changes
in Fund Balances of Governmental Funds to the Statement of Activities.........................30
Statement of Revenues, Expenditures, and Changes in Fund Ba�an�e -
Budget and Actual -General Fund.........................................................................................31
Statement of Revenues, Expenditures,and Changes in Fund Balance -
Budget and ArtuaZ-Transportation Impact Fund...............................................................33
Statement of Revenues, Expenditures, and Changes in Fund Ba2ance -
Budget and ActuaI - Redevelopment Set Aside Fund.........................................................33
Agenda Item 8.c.
Page 7
Proprzetary �unds:
Statement of Net Assets ...............................••.••••.34
.....................................................................
Statement of Revenues, Expenses, and Changes in Net Assets..........................................35
Statement of Cash �lows.................... ...........................36
Fiduciary Funds:
Statement of Fidu�iary Net Assets •••••--••••••••••••-•••-••�•••••••-•••""""'38
Notes to Basic Financial Staternents •••••••�•••••••••••••••••••••••••����"""39
...................................................
SUPPLEMENTAL INFORMATION SECTION
Nonmajor Governmental Funds:
Combining BaIance Sheet •••""""""""""'6�
.................................................................................
Corribining StaEement of Revenues,Expenditures,and Changes
inFund Balances........................................................................................................................68
Agency Funds:
Statement of Changes in Assets and Liabilities.....................................................................74
Auditors' Report on Internal Control Over Finan�ial Reporting and �
On Compliance and Other Matters Based on an Audit of�inan�ial
Statements Performed in Accordance with Government Auditing
Sta nd a rd s..........................................................................................................................:.......75
STATISTICAL SECTION {unaudited)
Net Assets fiy Component- Last Seven Years......................................................................78
Changes in Net Assets-Last Seven Years.............................................................................$Q
Fnnd Balances of Governmental Funds- Last Ten Fiscal Years.........................................$4
Changes in Fund Balances of Governmental Funds..........:..................................................8b
General Fund Tax Revenues by Source - Last Ten Fis�al Years.........................................8$
Assessed and Estimated Actual Value of Taxable Property................................................89
Property Tax Rates-Direct and�verlapping-Last Ten Fiscal Years..........,...................90
Agenda Item 8.c.
Page 8
Principai Property Taxpayers- Current and Nine years ago...............................................91
Praperty Tax Levies and CoIleCtions- Last Ten Fiscal Years:...............:.............................92
Other Post EmpIoyment Benefit-Current Year........................................ ....................93
Taxable Sales by Category................................................................. ............9�
...........................
Ratios of Outstanding Debt by Type- Last Ten Fiscal Years.............. ...........................96
Ratios of General Bonded Debf Outstanding - i..ast Ten Fis�al Years ...............................9$
Dirert and Over�apping Debt..................................................... .............................99
Legal Debt Margin - Last Ten Fisca2 Years............................................. .............lOQ
Demographic Statistics -Last Ten Fiscal Years.....................................................................102
Principal EmpIoyers-Current Year and Nine Years ago ....................... ......................103
Full-Time Equivalent City Government Empioyees by Funfition......................................104
�perating IRdicators by Function -- Last Ten Fiscai Years ..................................................105
CapitaI Asset Statistics by Function-Last Ten Fiscal Years...............................................106
Agenda Item 8.c.
Page 9
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�3� C A L 1 F O R 1V I A /r .
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October 7, 20Q9
To the Honarable Mayor, Member of the City Council, and the Citizens of the City of
Arroyo Grande.
State law requires that aII general-purpose local governments publish within six months
of the close of the fiscal year a camplete set of financial statements presented in
eonformity with accounting principles generally accepted in the United States flf America
(US GAAP) and audited in a�cordance with auditing standards generally accepted in the
United States of America by a licensed certified public accountant(s}. Pursuant to the
requirement, we hereby issue this annual financial r�porE of the City of Arroyo Grande
for the fiscal year ended June 30, 20i}9.
This report consists of management's representations concerning the finances of the City
of Arroyo Grande. Consequently, management assumes full responsibility foX the
completeness and reIiability of all of the information presen�ed in this report. To pravide
a reasonable basis for making these representations, management of the City has
established a comprehensive internal control framework thaE is designed both to protect
the City's assets from loss, theft, or mis�se and ta �ompile suffi�ien� reliable information
for the preparation of the City's financial statements in conforrnity with accoun�ing
principles generally accepted in the United S�ates of America {USGAAP). Because the
cost of internal contro�s should not o��'weigh their benefits, the City's comprehensive
framework of internal controls has been designed to provide reasonable rather than
absolute assuranre that the financial statements will be free from material miss�atement.
As management, we assert that, to the best of our knowledge and belief, this financial
report is complete and reliable in aIl material respects.
The City's financial statements have been audited by Moss, Levy and Hartzheim, LLP, a
firm of licensed certified pubIic accountants. The goa! of the independent audit was to
provide reasanable assurance that the financial statements of the City for the Eis�al year
ended June 3Q 2009, are free of material misstatement. The independent audit involved
examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; assessing the accounting principles used and significant estimates
made by management; and evaluating the overall financial statement presentatian. The
independent auditor concl�ded, based c�pon the audit, that there was a reasonable basis
l
Agenda Item 8.c.
Page 10
for rendering an unqualified opinion that the City of Arroyo Grande's financial
statements for the fiscal year ended Ju�►e 30, 2009, are fairly presented in conFormity with
USGAAP. The independer�t auditors' report is presented as the first component of the
financial section of this report.
The independent audit of the financia� statements oE the City of Arroyo Grande are part
oF a broad�r, federally mandated "Single Audit" designed to meet the special needs of
federal grantor agencies. The standards governing Single Audit engagements require
that agencies expending more than $500,Oa0 in federal monies, are require�i to have tlle
independent auditor report not only on the fair presentation of the financial statements,
but a2so on the audited government's internai controls and cornpliance with ]�gal
requirerrtents, with special emphasis on internal can�rols and legal requirements
involving the administration of Eederal awards. The Cify did not expend the minimum
amoun�of federal awards and was thus nat subject to a Single Audit Report.
Management �►as provided a narrative introductior�, overview, and analysis to
accompany the basic financial statements in the form of Management's Discussion and
Ana�ysis (MD&A). This letter of transmittal is designed to complemen� the MD&A and
should be read in conjunction with it. The City's MD&A �an be found immediately
following the report of the independent auditors.
Profile of the Government
The City of Arroyo Grande is Iocated five miles in�and from the central Califarnia
Coastiine. Incorporated in ].911, the City eontains acres of agricuIturally productive land
in a va3ley created by the Arroyo Grande Creek. The City currently occupies a Iand area
of 5.45 square rniles and serves a population of 17,08Q.
The City is empowered to levy a property tax on both real and persvnal properties
located �cvithin its boundaries. It also is empowered by state statue to extend its corporate
limits by annexation, which occurs periodi�ally when de�med appropriate by the
governing�ouncit. �
The City has operated under the council-manager form of government since 7.911. Policy-
making and legislative authority are vested in a governing council �onsisting of the
mayor and four other members. The governing council is responsif�le, arrEOng other
things, for passing ordinances, adopting the budget, appointing comrrtittees, and hiring
both the City's manager and attorney. The City's manager is responsible for carrying out
the poticies and ordinances of the City Council, for overseeing the day-to-day operations
: o# the City, and for appointing the heads of the various departments. The CounciZ is
eIected on a non-partisan basis. Counci� members serve four-year s�aggered terms and
the mayor is eiected to serve a #wo-year tern�. The mayor and the council members are
elected at large.
. 2
Agenda Item 8.c.
� Page 11
The City provides a full ra�ge af services, including police and fire protection; the
construction and rrtiaintenance of highways, streeks, and other infrastructure; and
recreatianal activities and cultural events. Certain sanitation services are provided
through the Water and Sewer Funds, which function as a Public Works Department of
the City. The City is ultimately financially r�sponsible for the Arroyo Grande
Redevelopinent Agency (RDA�, which is reparted separateIy within the City's financial
statements. Additional information on the RDA can Ue found in the notes to the basir
financial statements.
The annual budget serves as tE�e foundation for the City's financial plannii�g and control.
AlI departments/divisions are required to submit requests for appropriations to the City
Manager. These requests are used as the starting point for developing a pzoposed
budget. The City Manager then presents this proposed budget to the City Coun�il for
review prior to June 15�. The City Council is required to hold public hearings on the
proposed budget and to adopf a final budget by no �ater than f une 30�, the close of the
City's Eiscal year. The appropriated budget is prepared by fund, function (e.g. public
works), and department (e.g. automotive shop}. Department heads rnay make transfers
of appropriatians within a deparhnent. Transfers of apprapriatiorts between
departments or changes in appropriations that affect the fund balance, require the
approval of the City Cvuneil.
Factors Affecting Financial Condition
The infoxmation presented in the financial staterrients is perhaps best understood when it
is considered from the broader perspective of the specific environment within which the
City of Arroyo Grande operates.
Local econamy �
The City of Arroyo Grande is ��rrentIy in the midst of a downward economic
envirorunent and indiCators point to a continued de�Iine. Key indi�ators are the regian's
increasing unemployment rate of 9°� which is slightIy lower than the national average of
9.8�; home prices, which had doubled in previous years, are now showing a decrease
thus property tax revenues are declining; and sales tax revenues, which had begun to
Ievel off, are now decreasing.
Long-term finan�ial pIanning
Several CIP proje�ts are expected to improve the City's infrastructure, increase the
number of City parks, improve drainage problerris and improve Ehe averall look of the
community. The following Iist of projects approved in the FY 2007-08 & FY 2008-Q4 Bi-
Annual Budget will impact �he�ommunity.
Parks - The completion of the Village Green Improvement Project, the installation of
sports lighting at Don Roberfs,Ikeda and Volunteer fields and various ADA upgrades.
Miscellaneous Project - There is approximately $400,000 budgeted towards the City's
Po2ice Deparhnent expansion. Phase one of the project is an analysis of the department's
3 '
Agenda Item 8.c.
Page 12
� spa�e needs, conceptual design of expansion alternatives, and preparation of �ost
estimates. Tk�e second pf�ase�vill be the canstruction of tl�e Police department expansion.
Street projects - The environrr►ental report for the Brisco Road-HaIcyon Road/Route I01
Interchange pro�ect. In addition, several pavement rehabilitatzon prajects are scheduZed
to improve City stceets.
Drainage project(s) -The completion of the Newsom Springs Drainage project.
Water & Sewer Projects - The installation of a new production water well, various
wateriine vpgrades and the upgrade of the Fair Oaks Avenue sewer lines.
Cash management policies and practices
Cash ternporarily idte during the fiscal year was invested in the Lacal Agency Investrnenk
Fund {LAIF), a state inveshnent pool. This pool oFfers the City �iquidity, safety, and a
higher rate of interest than could be found with loral banks. The average yield on
inveshnents was 2.19% during the past year. Investment income includes appreciation in
khe fair value of LAIF at fiscal year-end. In�reases in fair value during the current fis�al
year, however, do not necessarily represent trends that will continue; nor is it always
possible to reaiize s�ch amounts.
Risk Management
The City joined the Califarnia Joint Powers Insurar�ce Authority (CJPIA) in Ju1y of 2003
for the purpose of pooling liability risics. The CJPIA was formed under the Joint Powers
Agreement (]PA} provisions of state law. The fund is directed by a board of directors
�omprised of a representative appointed by the city council members-agency_ The
Insurance Fund derives its revenues from contributions established for ea�h city at the
beginning of each policy year. The contrib�tions are established by the board of directors
based on the recommendations of the JPA's program administrators and actuaries using
recognized insurance experience rating techniques.
In addirion, various control techniques, including emplayee accident prevention training,
have been implemented during the year to minimize accident-related losses. The third-
par�y coverage is currently maintained for individual workers campensation claims in
excess of $350,000, while the Ci�y parti�ipates in a shared risk pool far liability claims
above $30,000. During FY 2043-04, the City began the process af joining the California
Jaint Powers Insuranre Authorify far workers' compensation coverage.
Pension and other post employrnent benefits
The City participates in the defined benefit pension pIan administered by the California
Public Iletirement Agency (CaIPERS) for all full-time employeES. Each year, the Agency
calru�ates the amount of the annual cantribution the City must make to the pension plan
to ensure the plan will be able to fully meet its obligation to retired ernployees on a timely
basis.
4 Agenda Item 8.c.
Page 13
The City also provides postretirement health Ueizefits for certain retirees �i��i their
dependents. As of the end of thQ current fiscal year, there were forty-four (��) retired
employees receiving these bei�efits, which are financed on a pay-as-you-go-Uasis.
Additional in�ormation on khe City's pension arrangements and post empIoyment
benefits can Ue found in NOTE 7 - LONG TERM DEBT, NOTE 8 - CITY EMPLOYEES'
RETIREMENT PLAN and NOTE 13 - POST EMPLOYMENT BENEFITS in the notes to
the basic financial statements.
Acknowledgements
The preparation of this report would not have been possible without the e£ficient and
dedicated services of the entire staff of#he firiancial and administration departments. We
wouId like to express aur appreciation fo aji members vf the deparfinent who assisted
and contributed to the preparation of this report. Credit also must be given to the Mayor
and City Counci� for their unfailing support for maintaining the highest standards of
professionalism in the management of the City of Arroyo Grande's fi�nances.
Respectfully submitted,
gela aetsch
Director of FinaRCial Services
APPROVED FOR SUBMITTAL T�CITY COUNCIL: �
Steveri Adams '
City Manager
5
Agenda Item 8.c.
Page 14
City of Arroyo GraRde
Munici�al Offcials
Ju�e 30, 20Q9
City Cauncil:
Mayor..................................................................................................................................Tony Ferrara
Mayor Pro Tem............................................................................................. ..................Joe Castello
---•
Councilmember .................................................................................................................Chuck Fellows
Councilmember..................................................................................................................Ed Arno1d
Councilmember..................................................................................................................lim Guthrie
Administrati�e Personnel:
CityManager................................................................................................ .............Steve Adams
City Attorney ...................................................................................................:..................Tim Carme!
....
Administrative Services DirectorlCity Clerk......................................................................Kel�y Wetrrtore
Director of Financial Services ............................................................................................Angela Kraetsch
Community Development Director.....................................................................................Rob Strong
Parks, Recreation& Facilities Director..............................................................................Dovg Perrin
Public Works Director/City Engineer........................................................................._.......Don Spagnolo
Po[ice Chief.........................................................................................................................Steve Annibali
Fire Chief...........................................................................:.. .....Mike Hubert
.........................................
6
Agenda Item 8.c.
Page 15
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. Agenda Item 8.c.
8 Page 17
FINANCIAL SECTION
Agenda Item 8.c.
Page 18
GOVERNMENTAL FUND FINANCIAL STATEMENTS
Gerreral Fttrrd -This is the primary operating fund of the City, which accounks Eor resources and
servites traditionally associated with government. The General Fur�d pro�ides administrative,
financiaJ, police and fire protection, community development, parks and recreation, and puUlic
works servites to the community and other funds. The General Fund accounts for revenues that
have unxestricted uses and are nat required legally or by contractuaI agtreemenk to be a�counted
for in anather fund.
Rerieveloprner�t Agency Set Asirte Furrd - The fund accountir►g for 20°10 of tax increment
revenues to be used for Iow and moderate housing within the City.
Tra�rspartatioti Irnpact Fee Frirrd - This fund accounts for developer impact fees (A81600 fee5}
paid to maintain the existing level of public streets for exisfing and future residents within the
City of Arroya Grande.
Capital Improvet�tent Furtd - This fund accounts for capital proJects constructed within the
City. Funding sources are provided from other City funds through capital transEers, grant
revenues from the federal and state governemen�.s; and other miscellaneot�s sources. These
funding sources are used to impro�e the City parks, drainage system,streets, sewer pipelines, and
water systems.
Redevelopme�tt Capital Projects Fur�d - This f�nd is used to account for tax increment
revenue and expenditures relating to the City's redevelopment project area in accordance with the
California Health and Safety Code.
Otlter Governt�tental Frrnds is tfle aggregate of ali the nvnmajor governmental funds.
PROPRIETARY FUND FINANCIAL STATEMENTS
Watet'Func� -This fund is used to account for the activikies associated with the transmission and
distribution of potable water by the City to its users.
Lopez Fund - This f�nd is responsible for the purchase of water from Lopez Dam. The
City has a 50.55� share of the water and expenses generated by Zone 3 - County o€ San
Luis Obispa's Flood Conirol and Water Conservation DisErict.
� Agenda Item 8.c.
Page 19
_ MOSS, LEVY & HARTZHEIM LLP
CERTIFIE� PUBLIC ACCOUNTANTS
PARTNERS 802 EAST MA1N
RONALD A LEW,CPA SANTA MARW,CA 93454
CRAIG A kiARTZHEIM,CPA TEL: 805.925.2579
HADLEY Y NUI,CPA FAX: 805.925.2147
www.mlhcpas-com
INDEPENDENT AUDITORS'REPORT
City Council of the City of Arroyo Grande
Arroyo Grande,California
We have audited the accompanying financial statements of the governmental activities, the business-type acti�ities, each major fimd,
and the aggregate remainir�g fund information of the City of Arroyo Grande(Ciry), as of and for the fiscal year ended June 30,2009,
which callectively comprise the City's basic financial statements, as listed in the table of contents. These financial statements are the
responsibility of the City's management. Our responsibifity is to express opinions on these financial statements based an oar audit.
We conducted our audit in accordance with auditing standards ger�erally accepted in the United States of America and the standards
applicable to financial sudits contained in the Government .4udiring Slandards, issued by the Corrip[roller General of the United
States. Those standards require that we plan and perform the audit to obtain reaso�able assurance about whether the financial
statements are free of r�aterial misstate►nent. An audit inciudes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit a9so includes assessing the accaunting principles used and signi�cant estimates made
by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinions.
In our opinion, the �nancial statements referred to above present fairly, in all material respects,the respective financial position of the
governmental activities, the business-type aciivities, each major fund, and the aggregate rernaining fund informatian af the Ciry of
Arroyo Grande as of June 30,2009,and the respective changes in financial positian and cash flows,where applicable thereof,and the
respective budgetary comparison for the General Fund, Transportation Impact Fees Fund, and Redeveloprr►ent Set Aside Fund for the
fiscal year then ended, in conformiry with accounting principles generally accepted in the United States of America.
As discussed in Note 1 of the Notes to the Financial Statements, effective July 1, 2008, the City of Arroyo Grande adopted
Governmental Accounting Standards Soard {GASB) Statement No. 49, Accounting and Frnancial Reporling for Pollution
Remediation Obligarions, GASB Statement No. 52, Land arrd Orher Real Estare Held as lrrvestments by Endowmerrls, GASB
Statement Na. 55, The Hierarchy of GeneralTy Accepted Accounting Prrnciples for S1ate and Local Governments, and GASB
Statement No_ 56, Codifrcation of Accourrting and Financial Reparring Guidance Contained rn the AICP�4 Sratement orr .�udiJing
Standards.
The Management's Discussion and Analysis on pages 11 through 20, is Rat a required part of the basic financial statements but is
supplementary information required by the GovernmentaZ Accounting Standards 8oard. We have applied certain limited procedures,
which consisted principally of inquiries of management regarding the methods of ineasurement and presentation of this information,
but we did not audit this information and we express na opinion an it.
Our audit was made for the purpose of forming opinions on the basic tinancial statements of the City af Arroyo Grande, taken as a
whole. The combining and individual fund statements listed in the table of contents are presented for purposes of additionai anatysis
and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in
our audit of the basic statements, and in our opinion is fairly stated in all material respects in reiation to the basic financial staternents
taken as a whole.
The introductory sectian and statistical section listed in the table of contents were not audited by us, has not been subjected to the
auditing procedures applied in the audit of the basic financial statements,and accordingly,we express no opinion thereon.
9
OFFICES:B�VERLY HILLS•SANTA MARIA
YEM6ER AMERICAN INSTfTU'TE OF C.P.A.'S�CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS�CALIFORNIA ASSOCl/�T��Ii��IS��yS OFFICWLS
Page 20
In accordance with Government r4uditing Slarrdards, we have alsa issued a report dated November 25, 2009, on our consideration of
the City of Arroyo Grande's internal control over financial reporting and our tesis of its comptiance with certain provisions of laws,
regulations, contracts, and grant agreements and o[t�er matters. The purpose of that report is to describe the scope of our testing of
interna� contral o�er financial reporting or on compliance and the results oFthat testing, and not to provide an opin�on on the internal
control over financial reporting or on compliance. That repart is an iniegral part of an audit performed in accordance with
Governmem,4uditrngSlandards and should be considered in assessing the resWts of our audit.
M�SS, LEVY AND HAATZHEIM,LLP
��aa,�c a ' �p
November 25,20Q4
10
Agenda Item 8.c.
Page 21
CITY OF ARROYO GRANDE
11'fANAGEMENT'S DTSCUSSIOI�i AND ANALYSIS
Fisca[Year Ended June 30,2049
Tiie Management's Discussion and Analysis of the City of Arroyo Grande's fnancial perfo�mance
provides an overal! revie�� of the City's fnancial acti�ities for the fiscal year ended June 30, 2009. The
intent of this discassion and ana�ysis is td look at t1�e City's financial perforrnance as a whole. Readers
should revie�v the discussion and analysis in conjunction with tl�e basic financial statemenks as���ell as the
�otes to tl�e basic financial statements to enhance tl�eir understanding of the City's f nancial performance_
FINANCIAL HIGHLIGHTS
Key financial highligfits for the fisca!year 2009 are as follo�vs:
• The assets of the City of Arroyo Grande exceeded its Eiabilities at tlze clase ofthe most
recent fiscal year by$8b,Ob8,203. Of this amount, $23,370,400 may be used to meet tlie
government's ongoing obligations to citizens and creditors.
• Total net assets increased by$1,187,4$8,�vhich represents a 1% increase from fiscal year
2008.
• As of the close of the current fiscal year, the City's governmentai funds reported
combined ending fund baZances of$I8,269,959, an increase of$203,639 from the prior
fscal year. Approximatety 80% of this amaunt, $14,624,655 is available for spending at
the go�ernment's discretion.
� At the end of the current fiscal year, unreserved fund balance for the General Fund �vas
$2,726,035 or 19%of General �und expenditures.
OVERVIEW OF THE FINANCIAL STATEh7ENTS
This annual report consists of a series of frnancial statements and notes to those statements. These
statements are organized so the reader can understand the City as a financial whote, an entire operating
entity. These statements then proceed to provide an increasingfy detailed look at specific financial
activities. This annua� report consists of five parts—introduc�oty seclrorr, manageme�rt's discussion a�rd
�nolysis {this section), the basic frrrancial slalements, an optional section that presents conrbrnilrg
slatements for nonmajor governrr3enta[ funds and agency funds statement of fiduciary net assets, and a
sla�rstical seclion.
The basic financial statements include two kinds of statements that present different views of the City:
• The first twa statements are governmejrt-wide finairciaf s�atemerrts that provide both
lang-term ana short-term information about the City's averall financia! status.
• The remaining statements are fund financio�l staternerrts that facus on individual parts of
the government, reporting the City's operations in more detail than the governntent-wrde
staremenls.
The financiai statements also include notes that explain some of the information in the financial
statements and provide more detailed data.
11
Agenda Item 8.c.
Page 22
The falio��ing explains tl�e structure artd content of each of the stateme�its.
Government-��vide Stakements
Go�ernment-wide stateinents report i��farmation about the City as a ���6ole using acco�nting methods
similar to tliose used by private-sector companies. The statement of net assets includes all of the
government's assets and liabiIities. Al� of the current #iscal year's re�enues and expenses are accounted
for in the statement of acti�ities regardless of when the cash is re�eived or paid.
The two government-wide statements report the City's net assets and ho�v tl�ey have changed. Net assets
are tl�e differe��ce behvee� the City's assets and liabi�ities and are one of the �vays to measure the City's
�nancial health or position.
• Over tirne, increases or decreases in the City's net assets are an indicator of��hetlter �ts financial
hea2th is improving or deteriorating, respectively.
• To assess the overat) health of the City,you need to ca�sider additional non-financial factors such
as changes in the City's tax base, facility candition, reqt�ired educatiortal programs, and other
factors.
The government-wide financial statements of the City are divided into hvo categories:
• Governmental activities—Most of the City's basic services are inc2uded here,such as the Genera�
Gavernmeni, Fire, Pofice, Public Works, Cammunity Development, Parks, Recreation, and
Facilities. Property and sales taxes, user fees, interest income, franchise �ees, and state and
federal grants �nance these activities.
• Business-t��pe activities —The City charges a fee to customers to cover all or most of the cost of
certain services it provides. The City's Water System is reported in this category.
Fund Financia[ Statements
The fund tinanciat statements provide mare detailed information about the City's most significant funds—
not the City as a whole. The City's major gavemmenta[ fund is the General Fund. Funds are accounting
devices that thc City uses to keep track of specific sources of funding and spending for particular
purposes.
� Some funds are required by Skate !aw and by bond covenants.
• Management esta�slishes other funds to contro! and manage money for particular purposes or to
show that it is meeting legal responsibilities for using certain taxes, grants,and other money.
The City has three kinds of funds:
• Governmental funds — Most of the City's basic services are included in go�ernmental funds
wi�ich focus on how rnoney ftows inta and out of these funds and the batance ieft at �isca!year-
end that are availabie for spending. These funds are reported using an accounting method called
moditied acerual accounting, which measures cash and all other financial assets that can readily
bc converted to cash. The governmental funds statements pro�ide a detailed short-term �iew of
the City's genera[go�ernmenta�operations and the basic services it provides. Governmenta!fund
information helps determine wf�ether there are more or fewer financial resources that can be spent
in the near future to tinance the City's programs. Because this information does not encompass
the additional tong-term focus of thc government-wide statements, additional information is
provided in the financial statements that reconcites and explains the relationship(or differences)
between them:
12 Agenda Item 8.c.
Page 23
• Proprietary Funds — Wften tlie City cl�arges custoEners for tlie services it provides these services
are ge»eralEy reported in proprietary funds. Proprietary funds are reported in tlie same way that
all activities are reported in the State�ne�tt of Net Assets and the Statenient of Revenues,
Expenses, and Cha�ges ii� Net Assets. In fact, the City's enterprise funds are tt�e same as t�ie
business-type activities reported in the government-���ide statements but provide more detail and
additional information, suct� as cash flows, for proprietary funds. The �roprietary fund financial
statements provide separate information for tl�e Water and Lopez Funds.
• Fiduciary funds—Tl�e City is tlie trustee,or frducraiy, for the Do►vntown Parking Association and
Sanitation District. The City 'ss responsible for ensuring that tlze assets reported in these funds are
used for t�eir intended purposes. All of the City's fiduciary aciivities are reported in a se�arate
statemenk of fiduciary net assets. We exclade these activikies from the City's government-wide
financial statements because the City cannot use these assets to finance its operations.
FINANCIAL ANALYSIS�F THE CITY AS A�'VHOLE
The City's combined Net Assets for Fiscal Years 2008-09 and 2007-08 are:
Fiscal Year Fncied Fiscal Year Ended lncrease Tatal%
Assets: luie 3Q 2009 J�e 30,2008 (Uecrease} Change
Current and Other Assets 2 , 65,390 2 193,926 371,464 l%
Capital Assets 59,591,492 68,935,461 656,031 I%
Totai Assets ,I , , , 1, �' ,4� l��°
Liabilities:
Long-Term liabiiities Qutstanding 9,646,793 9,363,917 282,876 3%
OtherLiabilities 2,441,88G �884,755 (442,869) -IS%
Total Liabilities I , �14$,�i'f� (�93) -1%
Net Assets:
Invested i n Capital Assets,Net
Of Related Debt 61,729,89! 61,266,073 463,818 1%
Restricted 969,b59 9I6,560 53,099 6%
Unrestricted 23,368,653 . 22,698,082 670,571 3%
Total NetAsse�s $ 86,068,203 $ 84,880,715 $ 1,l87,488 1%
Tatal net assets for the City as a whole increased between fiscal years ending 2009 and 2008,increasing
by 1% ta $86,068,203. This increase of$1,187,488 comes frorn the change in total net assets as recorded
in t�e Statement of Activities. Prdgram expenses by function, general revenues by major source, excess .
and/or defciency of revenues over expenses arc presented in the Statement of Activities.
13
Agenda Item 8.c.
Page 24
GOVERNMENTAL ACTiV�TIES
The Net Assets of Governmei�tai Activities for fiscal year ended June 30, 2009,are:
Fiscal Year Ended Fiscal Year E�ded [ncrease Tatal%
Assets: June 30, 2009 June 3Q,2008 (Decrease} Change
Current and Other Assets ,b 5, l, , { 1 , 14) -l�
Capital Assets 59,921,125 59,064,644 85G,481 1%
Total Assets , 16,492 , 73;525 542,967 �%
Leab ilities:
Long-Term Liabilities Outstanding 9,554,362 9,174,SQ1 379,851 4%
Other Lrabilities 2,233,45! 2,738,b28 (505,177} -1 8%
Tokal Liabilities 11,7 , I 11, 1 ,1 (i , 1 } � -1�
Net Assets:
Invested in Capital Assets,Net
Of Related Debt. 52,059,524 51,546,838 5.52,685 1°�a
Restricted 969,659 91 G,560 53,099 6%
Unrestricted 15,799,49� 15,73C,998 62,498 0%
Total Net Assets $ 6$,828,679 $ 68,160,396 $ 668,283 1%
The City's net assets from go�ernmental activities increased 1% from $68,160,396 to $68,828,b79. This
increase of governmental activities accounted for all of the growth in the net assets of the City of Arroyo
Grande. Key e}ements of the governmental activities increase is as fal�ows.
F�sca) YearEnded
June 30,2009 Percentage
Revenues:
P�ogram Revenves:
Charges for 5ervices $ 2,275,442 13%
Grants & Contributions 2,350,358 13%
General Revenues:
Praperty Taxes 5,586,348 31%
Other Taxes 5,766,731 32%
Other 1,875,503 l l%
Total Revenues , , �T
Expenses:
General Go�emment 4,216,918 23%
Public Safety 8,090,323 44%
1'arks,Aecreation&F'acitities 1,944,018 10%
Community Development 680,610 4%
Streets and Roads 2,447,914 13%
Sewer 738,149 4%
Interest on Long Term Debt 460,6�1 2%
Total Expenses , , �To
Increase In NetAssets Sefare Transfers ( , 11) �T
Transfers 1,392,494 2%
Increase 1n Net Assets 668,283 1%
Net Assets-6/30/08 58,160,396
Net Assets-6/3Q/09 $ 68,828,679
14 Agenda Item 8.c.
Page 25
T1ie City's total Govern�nental Net Assets increased by i% to $68,828,679. A significac�t portion co�nes
from taxes (b3%) and c�arges Far services (13%}. The $668,2&3 change i» net assets can be in a large
part coittributed to a decrease in o�eralt expenditures.
The cost of aIl GovernmeRtaI activities this fiscal year �vas $1$,57$,603. Ho�ve�er, as sllown in the
5iatement of Activities, the amount tl�at our taxpayers ultimately �nanced far these activities through City
tax revenue was$13,952,793 because some of the cost was paid by those who directly benefted from the
programs $2,275,442, or ay other go�ernments and organizat�ons that subsidized certain pragrams �vith
grants and contributions $2,350,368. Overall, the City's govemmental revenues, includin�
i�ttergoverntnental aid and fees for services, were $17,854,392. Transfers from the Business-type
activities contributed$1,392,494 toward Governmental acti�ities.
The City's programs include General Government, Public SaFety, Parks, Recreation & Facilities,
Community Development, Streets& Roads, and Sewer. Each program's net cost(total cost less revenues
generated by the activities} is presented below. The net cost shaws the financial burden that was placed
an the City's taxpayers by each of tF►ese functions. These functions �+�ere subsidized by taxes, investment
income, miscellaneous income, gain on the sale of capital assets, and transfers from the business-type
activities.
Net
Charges fa Contributions Go�ernmental
Governmerrtal Activities: Expenses Se�vices &Gr�ts Activities
General Government $ 4,216,418 $ 142,082 $ 1,367,?S4 $ (2,707,5$2)
Public Safety 8,088,�23 445,19$ 339,195 (7,303,930)
Parks,Recieation& Facilities 1,944,O18 �� 695,SQ1 - (1,248,51�
Community Develapment 682,610 218,197 65,043 (398,370}
Streets& Roads 2,447,914 b,747 572,284 (1,858,883}
Sewer 738,149 767,717 5,592 35,160
IrK�rest on long term debt 460,571 - - (Q�����)
� Total Net{E�erisc) Revenue S 18,578,503 $ 2,275,442 $ 2,35Q,368 �(13,952,793)
Totaf resources available during the fiscal year to fnance governrrtental operations were $87,407,282
consisting of net assets at luty 1, 2008 of$68,16U,396, program re�enues of$4,625,810, and general
revenues and transfers of $14,621,076. Total governmental activities during the fiscal year v��ere
$18,578,503; thusNet Assets were increased by$668,283 to$68,828,679.
BUSINESS TYPE ACTIVITIES
The Net Assets af Proprietary Funds(Business Type)Activities far Fiscal Year ended June 3U,2U09 are:
Fiscal Year F.nded Fisca�Year Ended Increase i'atal %
Assets: June 30,2009 June 30, 2008 (Decrease) Change
Currerrt and Other Assets , , ,l ,0 , �j
Capital AsSets 9,670,367 9,870,817 {200,450} -2%
Total Assets 1 , , 7, , 4 , °o
Liabilities:
Long-Term Liabililies Outstanding 92,431 I89,416 {96,98� -51%
OtherLiabilit�es 20$435 I46,127 62,308 43%
Total Liabilities , , { , ). �j
Net Assets:
Total Net Assets $ 17,239,524 $ 16,720,319 $ 519,245 3%
15
Agenda Item 8.c.
Page 26
Tlle City's net assets from business-type activities increased 3% frorn $16,720,319 to $17,239,524. Tl�e
key efemei�t{s)of this increase is as follo�vs.
• Operating revenues increased due to rate increases for}�otfi\'Vater and Lopea
• Operating expenses ic�creased pri�narily as a result oF an increase in the Lopez water conirack
Fiscal Year Ended Fiscal Year Ended Increase Toial %
June 30, 2009 J�ne 30,2008 !{Decrease) Change
Operaling Revenues $ �,958,079 $ 5,732,258 $ 225,821 4%
Operating E�enses (4,153,75$) (3,588,626) (565,132) -16%
Operating Incame {Loss) �,804,321 2,143,632 (339,311) -1�%
Nonoperatin� Itevenues(Expenses) 107,378 187,600 80,222 '`�%
Income (Loss)BeEore TransFers
and Gontributions 1,911,649 2,331,232 (419,533� -1S%
Transfers �ut (3,392,444) (1,397,760} 5,Zb6 �%
CapitaI Contributions 56,604 {5b,6U�)_ X�%
Change in Net Assets 519,205 990,076 {470,871) -48%
Total NetAssets Beginning 16,720,319 15,740,057 980,262 6%
PriorPeriod Adjustment (9,814) 9,814 1�%
Totai Ne t Assets Beginning(restat�ed) 16,72iQ,319 15,730,243 490,076 6%
Total Net Assets-Ending $ 17,239,524 $ 1b,720,319 $ 519,205 3%
��
The cost oF Proprietary (Business Type) activities this fiscal year was $4,158,923. As sho►vn on the
Statement of Acti�ities, and summarized abovc, the amounts paid by users of the systems was
$5,958,079, net non-operating revenues$112,543,and transfers of$i,392,494. •
The Proprietary Fund {Business Type)Activities inclade the Water Utility and the Lopez Fund. The two
activities' net cost{totaI cost less revenues generated by the activities) is presented belaw.
Fiscal Year Fnded Fiscal Year Ended Increase Totai%
Proprietary(Business)ActiviNes June30, 2Q09 June 3Q, 2008 (Decrease) Ch�
Water Utility $ 959,620 $ 1,1I1,733 $ (152,113} -�4�0
Lopez Fund 839,536 I,Q31,899 (192,363) -19�
Total Net(E�ense)Revenue $ 1,799,156 $ 2,143b32 $ (344,476) -16%
�--.—
Total resources availab�e during the fiscal year to finance Proprietary Funds (Business Type}Activities
werc $22,790,941 consisting of net assets at luiy I, 2008 aF $l6,720,319, program reve�ues of
$5,458,079, and general revenues of$I 12,543. Total Proprietary Fund(Business Type)Activities during
the fiscal year were $4,153,758 for operations, $5,165 for interest expense, and $i,392,494 fortransFers;
thus Net Assets were increased by$5�9,205 to$17,239,524.
FINANCIAL ANALYSIS OF THE CITY'S FUNDS
As noted earlier, the City of Arroyo Grande uses fund accounting ta ensure and demonstrate compliance
with finance-related lega[requirements.
Goverr�menta� F�nds – The focus of the City of Atroyo Grande's governmental funds is to �ro�ide
informatian on near-terrn inflows, outflows, and balances of spendabte resources. Such information is
useful in assessing the City's financing requirements. In particular,unreserved fund balance may serve as
a usefu� measure of a government's net resources availabte for spending at the end of the fiscal year. As
15 Agenda Item 8.c.
Page 27
il}e City contpieted its �scal year, its governmental funds reporfed a combined fund balance of
$18,269,459, an increase of$203,d34 in comparison with the prior fis�a! year. Approximately 80% of
this total amount ($14,b24,655) constitutes u�rreserred f rnd bala�rce, which is a�aiiable for spending at
the City's discretion. Tl�e remainder o�fund balance is reserved to indicate that it is not available for new
speitding because it has already been committed(1)pay debt service{$1,l 1b,124), a�d(2}for a variety of
otl�er restricted purposes{$2,529,180}.
T��e General Fund is tlie chief operating fund of the City of Arroyo Grande. At the end of the current
fisca! year, unreserved fund balance of tlie General Fund was $2,726,035, �vhile total fund balance
reached $3,451,581. As a measure of the General Fu��d's liguidity, it may be useful to compare
unreserved fund balance to total fund expenditures. Unreserved fund balance represents 17% of total
general fund expenditures.
Proprietary Funds—The City of Arroyo Grande's proprietary Funds provide the same type of information
found in the govemrnent-wide �inancial statements,but in more detail.
Net assets of the Water fund at the end of the fiscal year amounted to $13,82l,82$, and the net assets for
the Lopez fund amounted to $3,417,b96. Tt�ere was a decrease in the total growth in net assets in the
Water fund of $13,706 and a growth in the Lopez fund of $532,911. Other factors concerning the
finances of these rivo funds have already been addressed in the discussion of the City of Arroyo Grande's
business-type activities.
General Fund Budget�Hi�hli�hts
T�e City's budget is prepared according ko California law. 1'he most significant budgeted fund� is the
Genera) Fund. The City's budget is a fiexible-spending pian, which commits resources to the
accomplishment of City Council goals and objectives.
City Council approval is required for changes impacting fund balances, such as increases to
appropriations that are not offset by matching increases to estimated revenUe. Approval is also required
for alt budget transfers between departments/divisions that alter fund balance. Quarterly Reports are used
to keep the City Council informed of key budget issues, forecasts, and required changes. The budget
amendments changes reported in the Quarterly Reports fafl into three categories:
• The carryover of appropriations for contracts, equipment, or projects appro�ed in the previvus
fiscal year, but not completed as of fiscal year-end.
• Increases and decreases in estimated re�enues ta reflect actual receipts of rnajor re�enues.
• Additional appropriations for unforeseen,but necessary expenditures.
Final differences between the original budget and the final arr�ended bvdget were a decrease of 597,358 in
appro�riations and can be mainEy attributed to the expenditures brief�y summarized be}ow:
• Managernent requested decreases due to economic conditians.
The City's Generai Fund ba�ance of$3,451,581 dif�'ers from the Genera! Fund's budgetary final fund
balance of$2,142,080 principally beca�se of a hald put on expenditures.
Canital Assets
The capital assets of the City are those capital assets, which are used in the'performance of the City's
functions including infrastructure assets. At June 30, 2409, net capita) assets of ttre governmental
activities totaled 559,921,125 and the net capital assets of the bvsi�ess-type activities totaled $9,670,367•
Depreciation on capital assets is recognized in the Government-wide financial statements.
17
Agenda Item 8.c.
Page 28
The investment in capital assets includes land, buildings and system improvemenfs, maclii�ery and
equipment, park facilities, roads, highways, and bridges. The City's investine»t in ca¢ital assets for the
current fiscal year��as 81%of total net assets.
Capifal Assets
{Net of Depredation)
Original Accwttulated Baok
Descriptian Cost Depreciaton Value
Capital Asseks-Govemmental Acfivities:
Land $ 2,870,474 $ - $ 2,870.474
Buildings &Improvements 4,837502 (I,594,Q�8) 3,243,454
Equipment,Vehicles, Machinery 4,599,268 {2,7$0,800) 1,818,468
CIP 2,851,1i2 2,851,112
Infrastructure 77,G31A85 (28,493,46$) 49,137,617
Total $ 9Z789,44I $ (32,868,31b) $ 59,921,125
Capital Assets-Business-Type Activihes
Land $ 56,730 $ - $ 56,730
Buildings &Improvements 222,999 (206,895) 1b,104
Equipment,Vehicles, Machinery 721,373 (b4�,270) 77.7�
Infrastructure 15,094,719 (5,574,2$9) 9,52Q430
Total $ 16,4��21 $ �(6,425,454) $ 9,b70,367
Major capital asset events during the current Fscal year inc�ude the fol lowing:
• Completion of the East Grande Avenue Utifity Pole relocation of�91,643.
• The completion of the Temporary Park and Ride Lvt at a cost of S 166,230.
• Completion of the East Branch Street Sewer lining project at a cost of$114,Q22.
• The lease purchase of a new Pofice fleet at a value of$495,272.
• The least purchase of fwo new Police motorcycles at a�alue of$45,964.
At the end of fsca! year 2Q09, the City had invested $69,591,492 in a broad range of capital assets,
including land.eq��pment,buitdings,and infrastructure.
LONG TERM D�BT
At the end of the current fisca[ year, the City had tota! General Obligation debt outstanding of $l.d,
million that is backed by the fuIl faiih and credit of the City. 'The proceeds of the debt issUance were used
far expanding the current fire station in order to aecornmodate a Full time fire staff. Voters ap�roved the
general obligation debt, whicf� is to be repaid through a tax assessment on properry taxes, in November
2002. The City received an"A"rating from Standard& Poor's for the genera� obligation debt.
The Rede�eiopment Agency issued 2007 Tax Allocation bonds of$6.3 million. The RDA Tax Aliocation
bonds were used to pay offexisting debt and any remaining funds will be used far future projects. These
bonds are backed by the Redevelopment Agency and are ta be repaid with praperty tax proceeds.
Compensated Absences is the outstanding amaunt of vacation, sick ieave, mar�agement annua[leave, and
comp time earned by employees as of June 30,2Q09.
�$ Agenda Item 8.c.
Page 29
The follo��ing table s�n��narizes tl�e long-tenn debt of the City.
Fiscai Yearended
Fiscal Year erded Go�erm�tal Busine�-Type lurie 3Q 2004
L.or�-Terni Debt J cne 30,2008 C]�e-Year [,o�Term One-Year Lrng Term One-Year Lrng Tenn
C�enecal OUEiptiai 8rn� $ i,G25,000 S 75,Q00 $1,475,000 $ - $ - $ 75,000 a 1,475,OOfl
Ta�c Al location Bor�s 6,285,006 i0,000 6,265,400 1 Q000 6�65,000
Capitai Lease(s) 114,62b ?b0,397 114,�6 260,397
Loan pQyable I I l,58,2 - -
Canper�satedAbsences I,l87,161 I,I08,844 72,5�9 1,181,393
OPEB 155,t 74 245,495 19,882 2b5,377
TaGa] $ 9,363,9t7 Sf94,626 59,354,736 $ - S 9Z431 $199,b26 �9447,167
FINANCIAL ISSUES AND CONCERNS
Because of uncertainty connected witfi the California state buaget,tl�e City adopted a Biennial Budget for
Fiscal Years 2Q07-OS and 2008-09 that is fiscally conservative. During tl�e 6udget process, departments
�vere directed to contain operationat expenses. The rninimum General Fund Balance goal was revised to .
t 5% pf appropriations and reserves for the Water and Se�ver Funds continued to be 60 days af operations
expenses and $SOO,OOQ T[tis fscally conservative document should aid the City i�i dealing �vith
unforeseen economic issues_ Major factors affecting the City are:
• The City's contribution t�wards the state budget defcit.
� The City's aging infrastructure.
• The City Hal� comptex and Police Station do not meet current ADA requirements.
• Outdated Fire equipment.
• Large irar�sportation projects such as the Halcyon Road/Brisco Road-Hwy lUl interchange.
� The current downturn in the economy.
The City is currently �vorking on ways to continue to fund on-going operations. With the current
economy the City has made some dif#icult decisions that are reflected in the Biennial Budget for Fiscaf
Years 2009-10 and 2010-11.
CONTACTiNG THE CITY'S ADMINISTRATIVE SERVICES DEPARTMENT
This financiai report is designed to provide our citizens, taxpayers, customers, investors, and creditors
with a general overview of the City's fnances and to demonstrate the City's accountability for the money
it receives. If you have ariy questions about this report or need additional financial information, contact
Angela Kraetsch, Director of Administrative Services at 123 West Branch Street, Arroyo Grande, CA
93421, phone 805-473-5430.
19
Agenda Item 8.c.
Page 30
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2p Agenda Item 8.c.
. Page 31
CiTY OF AR.ROYO GRANDE
STATEMENT OF NET ASSETS
June 30, 2009
Governmental Business-type
Activities Activities Total
ASSETS
Cash and investments $ i7,251,399 $ 5,143,432 S 22,394,831
"Faxes receivable 958,08! 958,481
Accounts receivable 4i4,791 i,031,319 t,451,110
Interest receivable SS,SlI 18,906 74,477
Loan receivablc 53,504 55,500
Grant receivable � 4b,859 46,859
Inventory 33,925 62,224 96,149
Inventory-land held for resaie 825,129 825,129
Prepaid ex�enses 705,690 f,6l4,142 2,3i9,832
Deposit 5,000 5,000
Deferred charges 338,422 338,422
Capitai assets:
Nondepreciable:
Land 2,$70,474 56,730 2,927,204
Canstruction in progress 2,851,112 2,851,i 12
Depreciable:
Structures and improvemeats 4,837,SD2 222,999 5,060,501
Equipment 4,599,2b8 721,373 5,320,641
lnfrastructure 77,631,085 15,d94,719 92,725,804
Acc�mu�ateddepreciation (32,868,3t6) (6,425,454) (39,293,770}
Total assets 80,b16,492 17,540,390 98,156,882
LIABILITIES
Accounts payablc 342,454 81,3&3 423,837
Accrued wages 503,Q82 3d,821 533,903
AccrUed interest payable 246,465 146,455
Deposits payable 533,386 96,231 b29,617
Deferred revenue 708,064 708,064
Noncurrent tiabilities:
D�e within one year 199,627 199,627
Due in morc than one year 9,354,735 42,43 I 9,447,166
Totalliabilities 11,787,813 304,86b l2,088,679
NET ASSETS
Invested in capital assets,net ofrelated debt 52,059,524 9,670,3d7 61,729,891
Restricted for:
Restricted for debt service 469,659 969,659
Unrestricted 15,799,496 7,569,157 23,368,653
Total net assets a 68,$28,b79 � 17,239,524 E 86,068,203
The notes to the financial statements are an integral part of chis statement.
2I
Agenda Item 8.c.
Page 32
CITY OF ARROYO GRANDE
STATEMENT OF AC�'IVITIES
For tlie Fiscal Year Ended June 30, 2009
Pro ram Revenues
Operating
Charges far Contributions
Expenses Services and Grants
Go�rernmental activities:
General go�ernment $ 4,216,4i8 $ 14z,082 S 1,367,254
- PublicsaFery 8,088,323 445,198 339,195
Parks,recreation,and facilities 1,944,018 b95,501 66,043
Community de�elopment 682,610 218,197
Streeis and roads 2,447,914 b,?47
S ewer 73 8,I 49 767,717
Interest on long-term debt 46Q,671 .
Total governmental acti�ities 18,578,603 2,275,442 l,��2�4g2
Business-rype activities:
Water 1,324,507 2,2g4,�2�
LopeZ 2,834,416 3,673,952
Total business-rype activities 4,158,923 5,958,079
Tatal government $ 22,737,526 $ 8,233,521 S 1,��2�492
General Revenves
Taxes:
Secured and unsecured properry taxes
Sales and use taxes
TranSient iodging tax
Franchise taxes
Business license tax
Investment income
Other
Transfers
Tota�general revenues and transfers
Change in net assets
Net assets at beginning of fiscal year
Net assets at end of fiscal year
The notes to the financial statements are an integral part af this statement.
22 Agenda Item 8.c.
� Page 33
Net Expense(Revenue}and Chan�es
Zn Net Assets
Capi[al
Contributions Govemmental Business-type
and Grants Activities Activities Total
$ - $ (2,�o�,s�2� � - $ �z,7o�,ssz�
(7,303,930) (7,303,930)
(1,248,517) (1,24$,517)
(348,370) (398,3T0) �
572,284 (1,868,883) (1,868,883}
5,592 35,!60 35,160
(460,671) (460,67 l)
577,876 {13,952,793) (13,952,793}
959,G20 954,fi20
839,536 834,536
1,799,156 l,794,156
S 577,876 {13,952,793) 1,799,156 (12,153,b37)
5,586,34$ 5,586,348
4,658,777 4,658,777
3$9,067 389,U67
639,776 639,776
79,111 79,[I 1
589,734 112,543 702,277
2,285,769 I,285,769
1,392,494 {1,392,494)
I4,621,076 (l,279,951) 23,341,125
668,283 519,205 1,187,488
68,160,396 16,720,3I9 84,880,7I5
S 68,828,679 S 17,239,524 � 86,Ofi8,203
23
Agenda Item 8.c.
Page 34
CITY OF ARROYO GRANDE
GOVERNMENTAL FUI�lDS
BALANCE 5HEET
lune 30, 2Q09
Transportation Rede��elopment
General Impact Fees Set Aside
Fund Fund Fund
ASSETS
Cash and im�estments � 2,745,135 S 2,$D3,843 S 2,823,084
�"axes receivablc 857,350 6,448
Accounts receivab[e 196,376
lnterest reeeivab[e I 1,894 9,400 g�64g
Grant re�eivable
Inventory 2Q,852
Inventory-Land held for resale
Prepaid items 704,b94
S,OOd
Deposii
Due from other funds
Loan re�eivable 55,500
Advances to other funds
Total assets � S 4,536,301 S 2,8t3.243 � 2,89$,680
LlABILI'i'IES ARD F'UND SALANCES
Liabilities:
A�counts payable S 123,630 S - a 1,112
Accrued wages 465,373 1,455
Deposits payab2e 48z�g�2
Deferred revenue 12,9Q5
Due to other funds
Advances Gom oEher funds
Total liabilities 1,084,72U 2,567
Fund Balances:
iZeser�ed for prepaid expenditures 704,694
Reserved for inventory 2Q�852
'Reserved For debl service
Fieserved for land held fvr resale
Reservcd for advances to other funds
Reserved for loan receivablc 55,500
Unreserved:
GeneraI fund 2,726,d35
Specia! Revenuc funds 2,813,243 2,840,613
Capital prajects funds
Total fund balances 3,451,581 2,813,243 2,896,113
Tatal liabilities and fund balances S 4,536,301 $ 2,$i3,243 S 2,898,680
Tho nates to the financial stalements are an integral part of this statement.
� 24 Agenda Item 8.c.
Page 35
Capital Redevelppment Other
[mprovemenl Capital Projeels Governmental
Fund Fnnd �unds To[als
$ 857,199 $ 1,378,720 S 6,643,418 $ 17,251,399
25,790 68,493 958,O8t
36,798 186,617 419,791
5,2 i9 20,410 55,571
46,859 45,859
13,073 33,925
825,I 29 825,129
996 705,690
5,000
16,450 15,950
55,500
908,936 9Q8,936
S 893,997 � 2,234,858 $ 7,905,752 S 21,282,831
S I53,4Q0 � 3,56U a 6a,752 S � 342,454
1,156 35,088 503,082
l0,60D 39,974 533,386
695,I 59 708,454
Z 6,950 16,950
90$,936 908,936
859,159 913,662 152,764 3,012,872
996 7Q5,690
13,073 33,925
1,116,124 l,ll6,124
825,129 825,129
90$,936 908,936
� 55,500
. 2,726,035
5,713,859 1 t,367,715
34,83$ 496,057 530,9Q5
34,838 1,321,196 . 7,752,988 18,259,959
S 893,997 S 2,234,858 S 7,405,752 S z[,282,831
25
Agenda Item 8.c.
Page 36
C1TY OF ARROYO GRAhDE
RECONCILfATION O�T4��GOVERNMENTAL FUNDS - [3ALANCE SHEET
TO THE STATEMENT OF NET ASSETS
For the Fiscal Year Ended lune 30,2009
$ 1 B,2b4,459
Total Fund balances-govemmental Funds
In governmental funds,onfy current assets are reported. !n the statement of net assets,
all assets are reported,including capital assets and accumulated depreciation.
Capita!assets at historical cost S 42,784,441
Accumulated depreciation 32,868,31 b
Net 59,921,l25
in governmental funds,i�terest on Iong-term debt is not recognized until the period in
which it matures and is paid. In the government-wide statement of activities, it is {146,465)
recognized in the period that it is incurred.
In governmental funds,debt issue costs are recognized as expenditures in the period
tl�ey are incurred. In the govemment-wide statements,debt issue costs are amortized 338,422
o�er ihe life of the debt.
Long-term liabilities: In go�emmentai funds,oniy current liabilities are reparted. In the
statement of net assets,ai!liabilities, including long-term liabil�ties,are reported. .
Long-term liabilities retating to governmental activities consist of:
Tax Allocation bonds S 6,275,000
Gapital lease obligation 375,023
Bonds payable 1,550,000
OPES 245,495
Compensated absences payable 1,148,844
TotaZ (9,554,362)
Totat net assets,go�ernmental activities � �g'g�g'679
The notes to thc financiai statements are an integra!part of this statement.
26 Agenda Item 8.c.
Page 37
This page intentionally �eft blank
27
Agenda Item 8.c.
Page 38
CXTY OF ARROYO GRANDE
GOVERNMENTAL FUNDS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FIIND BALANCES
For the Fiscal Year Ended June 30,2Q09
Transportation Redeveloprnent
General Impack Fees Set Aside
Fund Fund FUnd
Revenues:
�"axes and assessmeflts S 10,949,336 S 13,031 E 293,916
Licenses and permits 175,2d2
Fines and penalties l04,3�0
Use of maney and property 303,532 58,888 53,141
Intergo�ernEnenta!revenues 355,428
Charges forservices 1,077,867
Other re�enues 347,513 l41
Total revenues 13,3I3,198 71,919 347,158
�xpenditures:
Current:
General government 3,535,259
Puhlic safety 7,034,572
Parks and recreation 1,892,237
Communiry development 485,275 47,780
Streets and roads 368,647
Sewer
Capita!ovtlay ��g'�g�
Debt service:
Principal 144,776
Interest and fiscal agent fees 12,725
Tota!expenditures
14,157,378 47,780
Excess of revenues over(under)expenditures (844,180) _ 71,919 299,37$
Other F'inancing Sources(Uses):
Proceeds from capital lease 484,799
Transfers in 2°z 14'226
Transfers oat (1 470,239) (199,802) (150,854)
,
Tota! other fnancing sources and uses 1.228.78b (199,802) (l50,854}
Net change in fund bafances 3$4,606 (127,883) 148,524
Fund balances-July 1,2008 3,066,975 2,941,126 2,747,589
Fund bafances-lune 30,2U09 t 3,451,585 S 2,813,243 S 2,896,113
The notes to the financial statements are an integral part ofthis statement.
28 Agenda Item 8.c.
Page 39
Capital Rede�elopment Other
Improvement Capital Projects Governmental
Fund Fund Funds Totals
s - S 1,175,681 S 271,470 t 12,703,434
�7s,zaz
104,320
27,423 146,754 589,73$
89,l 80 730,997 1,175,605
909,G50 1,987,517
�66,255 19,9!1 633,781
355,436 1,203,1(}4 2,078,782 17,3b9,597
497,7I6 42,311 4,075,286
S00 7,43 5,3 72
� 1,892,237
149,554 682,609
741,553 1,110,200
224,5$7 224,587
2,5 33,77$ i 26,818 3,379,483
85,4d0 194,775 �
14,380 42 t,596 448,701
2,533,778 S 12,496 1,792,219 19,043,251
(2,178,342) 691,008 286,563 (1,673,654)
484,799
2,108,2$4 793,627 5,116,13 7
(635,i 72� (1,267,57b} (3,723,643)
2,I08,284 (635,172) (473,949 1,877,293
(70,058) 55,836 (187,3$6) 203,639
104,896 1,265,360 7,940,374 1$,066,320
S 3a,838 S 1,321,196 S 7,752,988 S 18,269,959
29
Agenda Item 8.c.
Page 40
CITY OF ARROYO GRANDE
RECONC[LIATION OF THE STATEMENT OF
AEVENUES, EXPENDITURES, AND CHANGES iN FUND BALANCES OF
GOVERNMENTA�.FUNDS TO THE STATEMENT OF ACT[VITIES
For the Fiscal Year Ended June 30, 2009
Total net change in fund balances-go�ernmental fvnds $ 203,639
Capital outlays are reported in governmental tunds as expenditures. However, in the
statement of activities,the cost of those assets is allocated over tt�eir estimated usefu]
lives as depreciation expense. This is the amount hy which additions to capital
outlay of$2,783,813 is more than depreciation expense$(I,696,600)in the period. 1,487,213
In governmental funds, interest on long-term debt�s recognized in the period that it becomes
due. In the government-wide statement of activities, it is recognized�n the period that it is
incurred. Unmatured interest awing at the end of the period, fess matured interest paid
during but owing from the prior period was: �'796
In gavernmental funds,repayments of long-term debt are reported as expenditures.
In the government-wide statements,repayments of long-kerm debt are reported �g4,77b
as reductions of liabilities.
The issuance of long-term debt provides current financial resources to the ga�ernmental
funds. Also governme�tal funds report the effect of issuance costs,premiums,discounts
and similar items wl�en debt is first issued,whereas these amount are deferred and
amortized in the statement of activities. 'fhis amount is the net effect of these differences
in the treatment of fong-term debt and related items: �13'��2�
In govemmentai funds,proceeds from debt aro recognized as other fnancing sources. In the
government-wide statements,proceeds from debt are reported as increases to liabilities. .
Amounts recognized in gavemmental funds as proceeds from debt,net of issue premium �484,799)
or discount were:
In the statement of activities,compensated absences are measured by t1�e amounts
earned during the fiscal year. In governmental funds,however,expenditures for
these items are measured by the amount of financial resources used(essentially
the amounts paid), This fisca!year,vacation used exceeded the amounts earned �o'2g�
by S 10,297.
in governmental funds,the entire proceeds from disposal of capital assets are reported as
revenue. ln the statement af activities,anly the resulting gain or loss is repo�ed. T1�e �3q,732)
difference between the proceeds from disposal of capital assets and the resulting loss is: �
In the statement of activities,postemployment benefits are measured by the amounts
earned during the fiscal year. In govemmental funds,expenditures for these items are
measured by the amount of financial resources used(essentially the amount paid).
� This fiscal year,postemployment benefits earned were less than the amounts used (�OO,135}
by 5100,135.
Change in net assets of governmental activities S 668,283
The notes to the financial statements are an integral part of tnis statement.
30
Agenda Item 8.c.
Page 41
CITY OF ARROYO GRANDE
GENERAL FUND
STATEMENT OF REVENUES,EXPENDITURES,AND CHANGES IN�'UND BAi,ANCE-
BUDGET AND ACTUAL
For t�e Fiscal Year Ended lune 30,2009
Variaoce with
Sud etcd Amounts Fina!Budget
Positive
Oreginal Final ActuaE Amuants {Negative) _
Revenues:
Property taxes S 4,727,604 $ 3,510,l00 � 3,85l,653 $ 341,553
Ta�ces other than property 7,932,600 7,785,255 7,097,683 (6$7,572)
Licensesandpermits 342,965 341,697 i75,202 {166,495)
Fines and forfeitures 135,3D0 121,258 104,320 (16,938}
Useofmoneyandproperry 311,100 369,1U0 303,532 (65,568)
Intergovemmental 388,240 407,GOU 355,428 (52,172)
Charges for services 1,007,92Q 1,316,363 1,077,867 (238,496)
Otherrevenue 84,800 243,800 347,513 ]03,7l3
Totat revenues 14,93U,485 14,095,173 13,313,198 (781,975)
Expenditures:
General govemment
City Council 113,660 112,867 lO1,492 ]1,375
CityManager 462,790 699,502 658,239 4�,263
Ciry Attomey 183,250 179,250 16A,298 14,952
Legislative and Information Scrvices 178,350 17b,288 164,805 11,483
Information Technology 233,815 219,465 211,331 7,734
Administrative Services 535,700 537,484 532,445 4,639
Printing 43,254 29,350 20,743 8,667
Non-departmental 672,420 717,418 664,315 53,k 03
Govemmental buildings 201,160 I64,632 163,002 1,630
Pub�ic worlcs 844,k50 715,t51 581,524 133,627
Building and Life Safety 334,200 284,$23 273,065 11,758
Parks and recreation
parks 841,620 765,446 705,056 59,990
Recreation I78,350 187,601 174,746 i2,851
Ge�eral recreation �46,770 144,358 114,183 3D,175
Pre-School program 55,050 59,853 54,927 4,926
Special programs,recreation 111,900 I 10,500 92,283 18,217
Children in Motion 46U,070 489,172 474,756 14,416
Five Cities Youth Basketball 67,200 47,400 a4,050 3,350
Soto sports complex 247,545 241,585 23Z,242 9,343
Community devefopment 610,985 504,08D 4$5,275 18,805
Public safety
Policc 5,959,925 5,666,162 5,295,209 370,953
Firc 1,563,450 1,773,I81 1,739,3b3 33,8]8
Streets arEd roads
Street/bridgemainYenance 55,004 SO,OQO S1,l99 {1,199)
� Sueet]ighting 244,004 235,200 211,227 23,973
Automotive shop I I3,2U0 110,844 106,221 4,623
Debt service 114,684 !22,501 {7,821)
Capital outlay 274,280 295,640 718,8$7 (423,247}
Total expenditures 14,728,040 l4,630,732 14,157,378 473,354
Excess of revenues vver(under}expenditures S 202,395 S 535,554 S (844,180) $ (308,621)
The notes to the financia!statements are an integral part of this statement.
31
Agenda Item 8.c.
Page 42
CITY OF ARROYO GRANDE
GENERALFUND
STAT$MENT OF It�VENUES, 6XPENDITURES,AND CHANGES IN FUND BALANCE-
SUDGET AND ACTUAL
For the Fiscal Year Ended June 30,2fl09
Yariance n•ith
_ Bud�eted Amounts _ Fenal Budget
Positive
Origina! Finaf Actual Amovnts (Negative)
Other Financing Sources{Uses):
Transfers in $ 2,OQ2,500 S 2,220,283 $ 2,214,226 $ (6,057)
Transfers out (1,393,400) (2,609,619) {1,47Q,239) 1,139,380
Proceeds from capital lease 484,799 484,799
Total other financing sources(uses) 608,6D0 (3$9,336} 1,228,7$6 1,6t8.t22
Net change ir�fund balance 810,995 {924,895) 384,606 1,309,501
Fund balance-Ju[y I,2008 3,466,975 3,665,975 3,066,975
Fund balance-June 30,20Q9 $ 3,877,470 $ 2,142,080 $ 3,451,581 $ 1,309,501
The notes to the financial statements are an iniegral part of this statement.
3Z Agenda Item 8.c.
Page 43
CITY OF ARROYO GRAI�IDE
STATEMENT OF REV�NUES, EXPENDITURES,AND CHANGES IN FUND BALANCE-
[3UDGET AND ACTUAL
For the Fiscal Year Ended June 3Q,20a9
TRANSPORTATION 1I1iPACT FEE F"UN�
Bud eted Amounts Variance with
Actual Amounts F'inal Budget
Original Finai Budgetary Sasis Positire(I�,egative)
Revenues:
Taxes othcr than property $ Z63,060 S 23,000 S 13,03 I S �g.�69)
Usa of money and property 30,600 30,600 58�88g �$�Zgg
Total revenues 193,500 53,600 73,919 18,319
Other Financing Sources(Uses):
Operating transfers ou� _ 3�OQ) (1,54$,447) {199.8�2) 1,398,645
Totat ocher financing sources{uses) (343,800} (1,548,447) (199,802) 1,348,645
Net change in fund balancc (150,200) {1,494,B47) (127,883} 1,366,9b4
Fundbalance-luEy 1,2008 2,941,126 2,941,126 2,942,126
F�nd balance-lune 30,2009 $ 2,79Q,926 S 1,446,279 S 2,813,243 S 1,36b,964
REDEVELOPMENTSETASIDE FUND
Sud eted Amouflts Variance with
Actual Amounts F"inal Budget
Original Finsl Budgetary Bssis Positi�e(Nt ative)
Revenues:
Taxes other than property S 30U,400 S 3Qb,044 S 293,4I6 S (6.fl841
Uceafmoneyandproperty 20,D00 2Q,OOU 53,14! 33,141
Othcr rcvcnuc 1 Q 1 101
Sales-Land 2$5,000 (285,000}
�'o�al revenues 320,000 645,000 347,z58 (zs7.842)
Ezptnditures:
Corr�munity Dcvclopmcnt 179,325 2,Q19,354 47,780 1.971,574
Total expenditures 1T9,3Z5 2,019,354 47,780 1.971,574
Other Financing Sources(LTses):
Operatingtransfcrso�t (34,280) � (25,804) (150,B54) (l25,054)
Total other financingsources(uses) � (34,280� �25,8� (l54,654} (125,054)
Net change in fund balartce 106,395 (1,440,l54) 14$,524 1,588,678
Fund halance-July I,2008 2,747,589 2,747,589 2,747,589
Fund balance-June 30,24Q9 $ 2,853,984 S 1,307,435 S 2,896,113 S 1,588,678
The notes to the�nancial statements are an integral part of this siatement. �
33
Agenda Item 8.c.
Page 44
CITY OF ARROYO GFtANflE
PAOPRIETARY �UNDS
STATEMENT OF NET ASSE�'S
June 30,2009
Water Lopez
Fund Fund Totals
AS5ETS
Cash and investments S 3,741,022 S 1,402,410 $ 5,143,432
Accounts receivable,net 453,09D 578,229 1,031,319
Interest receivable l2,287 6,619 18,90G
Invenlory at costs 62,224 62,224
Pre�aid expcnses 183,704 l,430,438 1,b 14,142
Total current assets 4,452,327 3,417,64b 7,874,023
Capital assets:
Land 56,730 56,730
Structures and improvemrn�s ZZZ+94g 2Z2'9gg
Equipment 721,373 721,373
I nf'rastructure I 5,094,719 !5,494,719
!6,495,$23 16,D45,821
Less accumulated depreciation {6,a25,4i4) ' (6,425,454)
Total caphaF assets(net of accumulated depreciation} 9,670,367 4,670,367
�'ota[assets 14,122,694 3,41T,696 17,540,390
L1A8141TIES
Accounts payable 81,383 81,383
Accru�d wages 3U,821 30,821
Depasits payable 9G,231 96,z1�
Totai cunent liabilities 208,435 208,435
OPEB 19,882 19,882
Compcnsated absences �Z'S49 72'S4g
Total long-lerm liabilities 92,431 92.431
Total liabilities 300,86b _ 30Q,866
NET ASSETS 9,6T0,367
[nvestcd in capital assets,net of related debt 9,670,367
Unrcstritted 4,151,461 3,417,696 7,569,157
Total net assets S 13,821,82$ S 3,417,G96 S 17,239,524
The notes to the financial slatements are an integral part of this statement.
3a Agenda Item 8.c.
Page 45
CITY QF ARROYO GRANDE
PROPRIETARY FUNDS
STATEMENT OF REVENUE3, EXPENSES,AN�CHANGES IN NET ASSETS
�ar the Fiscal Year Ended 7une 30, 2004
Water Lopez
Fund Fund Tolals
Oper�ling Revenucs:
Saleofwater E 2,236,556 S 3,673,952 S 5,41U,508
Distribution charges 13,652 13,652
Meter inslallations 3,302 3,302
Other 3Q,617 30,617
Tota]operating revenues 2,284,127 3,673,952 5,458,079
Operating Expenses:
Distributioa 399,030 399,030
Genera2 353,SOb 353,505
Lopez water contract 2,834,41G 2,834,416
Praduction 3a3,325 343,325
Depreciation 22J,q81 223,481
Total operating expenscs 1,3�9,342 2,834,416 4,153,758
Operating income(loss) 964,7$5 $39,536 _ 1.804,321
Non-Operating Revenues(Expenses}:
Intcrest income 79,150 33,383 ]12,543
Interest expense (5,165} _ (5,165)
Total non-operating revenues(cxpcnses) 73,995 33,383 � 107,378
Income before transfers and capital contributions 1,03$,780 872,919 1,911.694
Transftrs out (1,052,486} (340,008) (1,392.494)
Change in net assets {13,706} 532,91 l 5l9,205
Net assets at July l,20U8 13,835,534 2,$84,785 16,720,319
Net assets atlune 30,2009 S !3,$21,$28 S 3,417,696 S 17,239,524
The notes to the frnancial stalcmcnts arc an integral pari of lhis statement.
33
Agenda Item 8.c.
Page 46
C1TY OF ARROYO GRANDE
PROPRIETARY FUNDS
STATEMEN�t OF CASH FLOWS
For the Fisca] Year Ended June 30,2009 •
Waler Lopcz
Fund Fund TotaEs
Cash Flow•s From�perating Activities:
Receipls Gom custamers $ 2,279,278 � 3,623,4$2 � S 5,902,760
Pa}'mrnEs to suppliers and«•ages (1,224,575) (2,838,71 i) (4,463,286}
Net cash provided(�sed)by operating
activities 1,054,703 7$4,771 1,839,474
Cash Flows From Capital and Related Finanting Activities:
Loan principal paid (1[1,582) (111,582�
Inlerest Aaid on long-term debt (5,165) {5,165}
Purchase of capital assets (23,OJ 1) (23,031}
Net cash provided{used)by capital and related
finanting acti�ities (�34.778} ��3g•»g�
Cash Flows from Noncapital Financing ActiriSies:
Transfers to other funds (1,052,486} (340,04B) {1,392,494)
Net cash provided(used)by noncapita]
financingacti�ities (I,Di2,486} (340,0(18) {1,392,494?
Cash Flows From Investing Activities:
Interestincorne 92,478 37,548 130,026.
Net cash provided(used}by
investing activities 92,478 37,548 130,02G
Net inCrease(decrease)in
cash and cash equivaienls (45,083) 482,311 437,228
Cash and cash eq�ivalrnts-JuEy �,2048 3,766,105 920,099 4,706.244
Cash and cash equivalcnts-June 3D,2009 $ 3,741,022 S 1,402,410 S 5,143.432
The notes to the financial slatements are an intcgral parl etthis slalement.
36 Agenda Item 8.c.
Page 47
CITY OE ARROYO GRANDE
PIZOPRIETARY FUNDS
STATEMENT OF CASH FLOWS
For the Fiscal Year Ended lune 30, 2p09
1Vater Lopcz
Fund Fund Totals
Reconciliation of operating income(loss)to
net cash pravided{used)by operating
attivities:
Operating incomc(loss) $ 964,785 S $39,536 $ 1,80�,321
Adjuslments to rcconcile
operating activities
Depreciation expense 223,481 223,4$I
Change in assets and liabi[ities:
ReceivabEes,net (23,875) (54,470} (74,345)
Prepaid expcnses {183,704) {4,295) . (187,999)
[nventories (2,8$9) (2,889)
Accounts and othcr payables 43,282 4],282
Depos i ts 1 g,026 19,026
OP�B 10.4b8 I D.068
Compensated a6sences 4,529 4,529
Net caSh provided(used)by operating
_ activities � S 1,054.,703 � 784,771 S I,$39,474
The no4es to the financial statemcnts are an integrai part oF this statement,
37
Agenda Item 8.c.
Page 48
CITY �F ARROY4 GRANDE
STATEMENT O� FIDUCIARY NET ASSETS
AGENCY FUNDS
June 30, 2009
Agency Funds
Assets
Cash and investments $ 257,382
• Interest receivable 428
Prepaid expense �$
Total assets Z5�'g8g
Liabilities
D�e to other agencies Z5�'g8g
Total liabilities 257'888
Net Assels
Unrestritted
Total net assets $ -
"i'he notes to the financial statements aro an integral part of this statement.
38 Agenda Item 8.c.
Page 49
CTTY OF ARROYO GRANDE
Notes to tile Financial Statements
June 30, 2Q09
NOTE 1 --SUMMARY OF SIGIVIFICANT ACCOUNTING P�LICIES
A. Reporting Entity
The accompanying basic financial statements �resent tF�e financial activity of the City, which is tlie
primary government, aiang with the financial activ�ties of its component unit, whicf� is an entity for which
the City is f nancially accountab�e. Although they are separate legal entities, blended component units are
in substance part of the City's operations and are reported as an integral part of the City's basic financiat
staternents. This City's component nnit, which is described beIow, is a hlended unit of the City.
The City Council serves in a separate session as the governing body of the Arroya Grande
Redevelopment Agency, although this Agency is a legal entity agart from the City.
The Arroyo Grande Redevelopment Agency zs incladed as a component unit in the accompanying
financial statements. The financia! activities of the foregoing entities have been aggregated and merged
(termed "blending"} with those of the City in the accompanying financial staterrtents, as it rr�eets the
criteria for inciusion as set farth in the Governmental Accounting Standards Board {GASB) Staterr�ent
No. 14, as amended by GASB Statement No. 39. -
The Arroyo Grande City Redevelopment Agency was established in 1996; by the City Cauncil to
eliminate blig�t within the defined project areas by encauraging and assisting planned development of
low-income housing and commercial projects. The Redevelopment Agency exists for the purpose of
facilitating the City's capital. Separate financial statements are prepared hy the Arroyo Grande
Redevelopment Agency and are available at City Ha11 offices.
B. Basis of Presentahon
The City's basic financial statements are prepared in conformity with accounting principles generally
accepted in the United States of Arnerica. The Govemmental Accounting Standards Board is the
acknowledged stanaard setting body for establishing accounting and financial reporting standards
followed by governrnentai entities in the United States of America.
Govemment-wide Statements
The Statement oF Net Assets and the Statement of Activities display information about the primary
government (the City) and its component unit. These statements include t�e financial acti�ities of the
overa�l City government, except for fiduciary activities. Eliminations have been made to minimize the
double counting or internal activi#ies. Govemment activities generally are financed through taxes,
intergoverrunental revenUes, and other non-exchange transactions.
� 39
Agenda Item 8.c.
Page 50
NOTE 1 —SU11'Il17ARY OF SIGMFiCANT ACCOUN111�TG POLICIES (continued)
The Statement of Acti�ities presents a comparisan behveen direct expenses and pragram revenues for
each segment of the City's governmenta� activities. Direct expenses are those tliat are specifically
assoc�ated with a pragram or function and, therefore, are clearly identifiable to a particular function.
Progratn revenues include (a) charges �aid by the recipients of goods or services offered by the programs,
(b) grants and contributions that are restricte� to meeting the operational needs of a particular program,
and (c) fees, grants, and contributians that are restricted to financing the acquisition or construction of
capital assets. Revenues that are not ciassified as program re�enues, including all taxes, are presented as
genera� revenues.
Fund Financial Statements
Tlze fund financial statements provide inforination about the City's funds, including fiduciary funds and
blended component units. Separate statements for each fund category-governntei�tal, proprtetary a�id
frducrary-are presented. The emphasis of fund financiai statements is on major individual funds, each of
which is displayed in a separate column. Al� remaining go�ernmental funds are aggregated and reported
as non-major funds.
Proprietary fund financial statements include a Statement of Net Assets, a Statement of Revenues,
Expenses, and Changes in Net Assets, and a Statement of Cash Flows for al1 proprietary funds.
Proprietary funds are accounted for using the "economic resources" measurement focus and the accrual
basis of accounting. Accordingly, all assets and liabilities (whether current ar non-current) are included
on the Statement of Net Assets. The Statement of Revenues, Expenses, and Changes in Fund Net Assets
presencs increases (revenues) and decreases (expenses) in total net assets. Unaer the accrual basis of
�accounting, revenues are recognized in the period in which they are earned while expenses are recognized
in the periad in which liability is incurred.
Operating revenues irt the proprietary funds are those revenues tf�at are generated frorn the primary
operation of the fund. AIl other revenues are reported as non-operating revenves. Operating expenses are
thase expenses that are essential to the primary operations of the fund. All other expenses are reparted as
non-operating expenses.
Fiduciary funds are used to account for assets held by the City in a trustee capacity or as an agent for
individuals, private arganization, other governrnental units, and/or other funds. The City maintains two
funds— Sanitation District and Dawritown Parking.
C. Ma,�or Funds
GASB Statement No. 34 defnes major funds and requires that the City's major funds are identified and
presented separately in the fund financial statements. All other funds, called nan-major funds, are
combined and reported in a single column, regardless of their fund-type.
Major funds are defined as funds that have either assets, liabilities, revenues, or expenditures/expenses
egual to ten percent of their fund-type total. The General Fund is always a major fund. The City may
also select ather funds it beiieves 5hou�d be presented as major funds.
4o Agenda Item 8.c.
Page 51
NOTE 1 —SUM�l1'IARY OF SIGNIF�CANT ACCOUNTING POL[C�CS (co�ti�iuer])
T�ie City reported the follo��ving inajor governmental funds in the accampa��ying financial stalements:
General Fund
This fund accounts for all financial resources except those to be accotinted for in another fund. It is t��e
general operating fund af tli� City. �
Redevelopnient Set Aside Fund
This fund accounts for increasing and impraving the comrr,unity's supp�y of low and maderate-income
housing.
Transnortation Impact Fees Fund
This fund accounts for transportation impact fees col�ected.
Canitat Imnrovement Funci
This fund accounts for capital improvement projects performed by the City and the use of those revenues.
Redevelo rnent Ca ital Pro'ects Fund
This fund is used to account for the accumuIation of resources for, and the payment af, operations and
related costs in the RDA. �
The City reported the following major proprietary funds:
Water Fund
This fund accounts far the activities of providing water to residents of the City.
Lopez F�xnd
This fund accounts for the acti�ities associated with Lopez Lake and the water contract with the County
of San Luis Obispo.
D. Bas'rs of Accounting
The government-wide, proprietary funds, and f dtaciary funds financial statements are reported using the
economic resources measurement focus and iHe full accrual basis of accounting. Revenues are recorded
wl�en earned and expenses are recorded at the time liabiiities are ir�curred, regardless of when the related
cash flows take place.
Private-sector standards of accoUnting and financial reporting issued priar to December l, 1989, generally
are fallowed in both governrnent-wide and proprietary fund financial statements to the extent that those
standards do not conflict witf� or contradict guidance of the Governmental Accounting Starrdards Board.
Gvvernments also have the optian of following subsequent private-sectar guidance for their business-type
activities and enterprise funds, subject to this same limitation. The City has elected not to fol�aw
subsequent prsvate-sectar guidance.
4l
Agenda Item 8.c.
Page 52
NOTE 1 —SU11'IlVIA.RY OF SIGN�CANT ACCOUNTII�TG POLICIES (continued)
Govertzrz�eiital funds are reported using tlle cu!•r•e�7t f��a�7cial resoi�r•ces measurement focus and clie
modified accrual basis of accouncing. Under this method, re��enues are recognized when measul°able and
available. The City considers all revenues reported in the governme�ital funds to be available if tlie
revenues are collected within sixty days afler fiscal year-end. Expenditures are recorded wi�en the re�ated
fund liability is incurred, except for principa! and interest on general lang-term debt, claims and
ju�g�nents, and compensated absences, which are recognized as expenditures ro the extent that they have
matured. Capital asset acquisitions are reported as expendilul•es in g��ernmental funds. Froceeds of
long-term debt and acq�isitions under capital leases are reported as other frnai�ci�ag sources.
Non-exchange transactians, in wl�ich the City gives or receives value without direct�y, receiving or giving
equa� value in exchange, include property taxes, grants, entitlements, and donations. �n an accrual basis,
revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Re�enue from
grants, enti�lements, and donations is recognized ir► the fiscal year in which afl eligibility requirernents
�have been satisfed.
Other revenues susceptible to accrual include other taxes, intergovernmental revenues, interest, and
charges for services.
Grant revenues are recognized in the fiscaI year in which all eligibility requirements are met. Under the
terms af grant agreements,the City may fund certain programs with a combination of cost-reimbursement
grants, categorical block grants, and general revenues. Thus, both restricted and unrestricted net assets
may be available to finance �rogram expenditures/expenses. The City's policy is to first apply restricted
grant resources to such programs, followed by general revenues if necessary.
E. Compensated Absences
In compliance with Gavernmental Accaunting Standa�t�s Board Statesnent No. 16, the City has
established a liability for accrued sick leave and vacation in relevant funds. Far go�ernmental type funds,
the current liability appears in the respective funds. A11 vacation paid is accrued when inctarred in the
government-wide and proprietary fund financial statements. This liability is set up for the current
employees at the current rates of pay. If sick leave and �acation are not used by the employee during the
term of employment, compensation is payable to the empZoyee at the time af retirement. Such
compensation is ca�cu�ated at the employee's prevailing rate at the time of retirement or termination.
Each fiscal year, an adjustment to the liability is made based on pay rate cl�anges and adjustments for the
current portion. The General Fund is primarily resgonsible for the repayment of ttie gavernmental portion
of campensated absences.
F. Property Taxes
Ca�ifornia Constitution Article XIII A, limits the combi�ed property tax rate to one percent of a property's
assessed valuation. Additional taxes may be imposed with voter approval. Assessed value is calculated
at ane f�undred percent of a property's fair value, as defned by Article XIII A, and may be increased no
more than two percent per year unless a change in ownership occurs. The state legislature f�as determined
the method of distributing the one percent tax levy among the various taxing jurisdictions.
42
Agenda Item 8.c.
Page 53
NOTE 1 —SUNIl�'�ARY OF SIGMFICANT ACCOUNT�NG P4LICIES (continued)
Property tax revenues are recognized i�� khe fiscal year for which iaxes i�ave been levied, and collected
withiu sixty days of fiscal year end. Propezty taxes are billed and coltected as foSlo�vs:
Secvred Unsecured
Valuation/Lien Date{s} January 1 January 1
Levy Date(s) .iuly 1 JuIy i
Due Date{s) No�ember 1 (SO%) August I
February 1 {5fl%)
Delinquency Date(s) December 10(Nov.} Aug�st 31
Aprii IO (Feb}
The City adopted an altemative method of prope�ty tax distribution (the "Teeter Plan"). Under this
method, the City receives 100°/a of its secured property tax levied in exct�ange for foregoing any interest
and genalties collected on delinyuent taxes. The City receives payrnents as a series of advances macie by
the County thraughout the fiscal year. The secured property tax levy is recognized as revenue upon
receipt including the final payment,which generally is received within 60 days afler the fiscal year end.
G. Estimates
The preparation af financial statemenks in conformity with accounting principles generally accepted in the
Ursited States of America requires management to make estimates and assumptions that affect the reported
amounts of assets, liabi�ities, revenues, expenditures or expenses as appropriate. Actual results cauld
dif�'er from those estimates.
H. Cash Equivalents
For pUrposes of the statement af cash flows, the City considers all highly liquid investment instruments
purchased with maturity of three months or�ess to be cash equivalents.
I. Ne�v Accounting Pronouncements
Governmental Accountin Stanc�ards Board Statement No.49
For the fiscaf year ended June 30, 20Q9, the District impiemented Go�ernmental Accounting Standards
Board (GASB) Statement No. 49, "Accounting and Financial Reporting for Pollution Remediation
Obligations". The Statement is effective for periods beginning after December 15, 2007. The Statement
addresses accounting and financial reporting staridards for pollution (including contaminatian)
rerr;ediatian abligations, which are ob2igations to address the current or potential detrimental effects of
existing potlution by participating in pallution remediation activities such as site assessments and clean
ups. The scope of the document excludes potlution prevention or control obligations with respect to
current operatians, and future pollution remediation activities that are required upon retirement of an
asset, such as landfill closure and pastclosure care and nuclear power ptant decommissioning.
Implementation of the GASB Statement No. 49, did not have an impact an the Districc's financial
statements for the fiscal year ended June 3Q, 2009.
43
Agenda Item 8.c.
Page 54
N�TE I —SU11g'IARY OF SIGNIF'ICANT ACC�UNTING POLiCICS {continued)
Governmental Accountin�Sta��dards Board Stateme�lt No. 52
For the fiscal year ended June 30, 2009, the District implemented Go�ernmental Accaunting Standards
Board {GASB) Statement No. 52, "La�id and Other Real Estate HeId as InvestmeEtits by Endo�vnler,ts".
The Staten�ent is effective for periods beginning after June 15, 2008. This Statement establishes
consistent standards for the reporting of �and and other real estate held as i�vestments by essentially
similar entities. It requires endowments to report their fand and other real estate inr�estmeuts at fair�alue.
Govemments also are required to report the changes in fair vaIue as investment income and to disctose tlte
methods ar�d significant assumptions ernployed to determine fair value, and other information that they
currently present for other investments reported at fair �aZue. Implementation of the GASB Statemeiit
No. 52, did not have an impact on the District's financial statements for the fiscal year ended June 30,
2009. �
Governmer�tal Accountin¢ Standards Board Statemenk No. 55
For the fiscal year ended .Tune 30, 2009, the District implemented Goverrunental Accounting Standards
Board (GASB) Statement No. SS, "The Hierarchy of Generally Accepted Accounting Principles for State
and Local Governments". The Statement is effective as of Apri12, 2009. The objective of this 5tatement
is to incorporate the hierarchy of Generally Accepted Acco�nting Principles (GAAP) for state and local
governments into the Governmental Accaunting Standards Board's authoritati�e literature. The "GAAP �
hierarchy" consists of the sources of accovnting principles used irt the preparation of financial stacements
of state and local governmental entities that are presented in conformity with GAAP, and the framework
for selecting those princip2es. Implementation of the GASB Statement No. 55, did not have an impac� an
the District's financial statements for the fiscal year ended June 30, 2009.
Gavemmental Accountin� Standards Board Statement No. 56 ,
For the fiscal year ended June 30, 2009, the District implemented Governrr►ental Accounting Standards
Board {GASB) Statement No. Sd, "Codifcation of Accounting and Financial Reporting Guidance
Contained in the AICPA Statement on Auditing Standards". The Statement is effective as of April l6,
20Q9. The objective of this Statement is to incorparate into the Governmental Accounting Standards
Board's (GASB} authoritative literature certain accounting and financial reporting guidance presented in
the American Institute of Certified Public Accountants' Statement an Auditing Standards. This Statement
addresses three issues not included ir� tt�e authority's literature that established accounti�g princip�es —
reiated party #ransackions, going concern considerations, and subsequent e�ents. The presentation of
principles used in the preparation of financial statements is more appropriately included in accounting and
financial reporting standards rather than in the auditing Iiterature. Implementation of the GASB
Statement No. 56, did not have an impact on the District's fnancial statements for the fiscal year ended
June 30, 2009.
NOTE 2—STEWARDSHIP,C4MPLIANCE,AND ACCDUNTABILITY
A. Budgetary Information
Bienniai budgets are adopted on a basis consistent with accounting principles generally accepted in the
United States of America for go�ernmental funds. The two-year budge#is legally adopted for alI funds by
44 Agenda Item 8.c.
Page 55
NOTE 2 — STEWAItDSI�P, CONII'LIAI\;CE,AND ACC4UNTAC3II�ITY(continued)
the City Council prior to July 1 of odd years. The City A�anager first submits a preliminary budget in
April of the add year, ����ich includes projected expenditures and the means of financing them, to the City
CowiciL As modi#ied during public study sessions, the preliminary budget becames the proposed budget_
Following public hearings on the praposed budge#, the final annua[ budget is adopted by the City Council
in June. After adopkion of the final budget, transfers of apprapriations �vithzn a general fund department,
or within other funds, can be made by the City Manager. B�dget modificatians between funds; increases
or decreases ta a fund's overall budget; transfers bet��een generai fund deparcments; or transfers that
affect capita! projects, must be approved by the City Council. Numerous properly authorized
amendments are made during the fiscal year. Budgetary control is enhanced by integrating the hudget
into the genera[ tedger accounts. Encurnbrance accounting is employed (e.g., purchase orders) to avoid
expenditures over the budget. Encumbrances outstanding at fisca[ year end are automatically rebudgeted
in the fallowing fiscal year.
NQTE 3—CASH AND INVESTII�NTS
The composition of cash and in�estments as of June 30, 2409, is as follows:
Total
Cash in bank and on hand $ 2,173,614
Cash and investments with fiscal agent 54'1,313
Investments 19,931,2$6
Total $ 22,652,213
Classification
Cash and in�estments are classified in the financial stakements as shown below, based on whether ar not
their use is restricted under the terms of Eity debt instruments or Agency agreements:
Cash and investments, statement of net assets $22,394,831
Cash and investrnents, statement of fiduciary net assets _ 257,382
Total cash ancf investments $ 22.6�2.213
Investments Authorized by the California Go�ernment Code and City's Investment Polic
The table on the folbwing page identifies the investment types [hat are authorized for the City by the
California Gaverr�ment Code. The table also identifies certain provisions of the California Government
Code that address interest rate risk, credit risk, and concentration of credit risk.
45
Agenda Item 8.c.
Page 56
NOTE 3—CASH AND INVESTh1ENT5 (continued}
Maximum Maximum
Maximum Percentage of In�estment
Authorized Investment Type Maturity Partfolio in One Issuer
LocaI Agency Bonds 5 years None None
Q None
U.S. Treasury Obligations 5 years �a�a
U.S. Agency Securities 5 years None No4 e
Bankers' Accep#ances 18Q days 40% 30%
� 10%
Commericial Paper 270 days 25�Q
Negotiable Certificates of Deposit 5 years 20% None
Repurchase Agreements 1 year None None
Reverse Repurchase Agree�nents 92 days 2Q%of base �alue None
� None
Medi�m-Term Notes 5 years 30/o
Mutual Funds NIA 20% 10% .
Money Market Mutual Funds N/A 2U% 10%
� Mortgage Pass-Through Securities 5 years 20% None
County Pooled In�estment Fund N/A None None .
Local Agency Investment Fund(LAIF) N/A None None
JPA Pools{other investment pools) NIA None None
Guaranteed Investment Contracts 15 months None None
Investments Autharized b Deht A reements
Investment of notc praceeds held by note traskees are gaverned by the provisions of the debt agreements,
ratfier than the general pravisions of the California Government Code or the City's investment policy.
Tlie table on the next page identif es the inveskment types that are authorized for investments held by
fiscal agents. The tabie also identi�es certain provisions af these debt agreements that address interest
rate risk, credit risk, and concentration of credit risk.
Maximum Maximum
Authorized Investment Maximum Percentage Investment in
Type Maturity Allowed �ne Issuer
Money market accounts N/A Nvne None
Disclosures Relatin to Interest Rate Itisk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair vaIue of an
investment. Generally, the longer the maturity of an investment,the greater the sensiiivity of its fair value
to changes in�market interest rates. One of the ways that the City manages its exposure to interest rate
risk is by purchasing a combination af shorter terrtl and Ionger term in�estments and by timing cash flows
fram maturities so that a portion of the portfolio is maturing or coming close to maturity evenly o�er time
as necessary to pravide the cash flow and liquidity needed for operations. Information about the
sensitivity of the fair values of the City's in�estments to market interest rate fluctuations is provided by
the following table that shows the distribution of the City's investments by maturity:
46 Agenda Item 8.c.
Page 57
NOTE 3 —CASH AND INVESTII�NTS (contin�ed)
Ren�au�ing Maturity{in Montlfs}
Carrying 12 Months or 13-24 25-60 More than
I�ivestment Type Amount Less Months Months 6Q Months
LAIF $ 19,841,286 $ 19,841,286 $ - $ - $ -
Tin�e Deposits 90,Od0 40,000
He�d by Fiscal Agent:
Money Market Funds 547,313 547,313 _
Total $ 20,478,599 $ 20,478,599 $ - $ - � -
Disc�osures Relating to Credit Risk
Generally, credit risk is the risic that an issuer of an investment wil! not fu��ll its obligation to the holder
of the investment. This is measured by the assigrunent of rating by a nationally recognized statistical
rating organization. Presented below is the rninimum rating required by (w�ere applicable}tlie Califarnia
Government Code, the City's investment palicy, or debt agreements, and the actual rating as of fiscal year
end #'or each investment type.
� Ratin s as of Fiscal Year End
Minimum Exempt
Cazrying I.�gal From
Investment Type Amot�nt Rating Disclosure AAA Aa Not Rated
LAIF $ 19,84f,286 N/A $ - $ - $ - $ 19,841,286
T'�ne Deposits 90,000 N/A 90,000
Held by Fiscal Agen�
Money Mazket Funds 547,313 N/A _ 5�7,313
Total $ 20,478,599 $ �- $ - $ - S 20,478,599
Concentration of Credit Risk
The investment policy of the City cantains no limitations on the amount that can be invested in any one
issuer beyand that stipuIated by the California Government Code. T�ere are no investments in any one
issuer that represent 5% or more of total City investments.
Custodia� Credit Risk
Custodial credit risk for deposits is the risk that, in t�e event of the failure of a depasitory financial
insti#ution, a government will not be able ta recover its deposits or will not be able to recover callaieral
securities that are in the possession of an outside party. The California Government Code and the City's
investment policy do not contain Iega! ar policy requirements that would limit the expasure to custodial
credit risk for deposits, other than t�e fallowing provision for deposits: The California Government Code
47
Agenda Item 8.c.
Page 58
NOTE 3 —CASH AND INVESTMENfS (continued)
requires that a financial institution secvre deposits �nade hy state or local governmenta! units by pledging
securities in an undivided calIateral paol he�d by a depositary regulated under state la��v (unless so waived
by the governmental unit}. The fair �alue of tlie piedged securities in the collateral pool must equal at
least 110% of the total amount deposited by the public agencies. California law aiso allows finaiicial
institutions to secure the City's deposits by pledging first trust deed mortgage notes having a value af
1 SO% of the secured public deposits.
Nane of the City's depasits with financial institutior�s in excess of the Federal Depository Insurance
Corporation's limits were held in uncollateralized accounts.
The custodial credit ris�C for investme��ts is the risk that, in the event of the failure of the cac�nterparty
(e.g., broker-dealer) to a transactian, a government will not be able to recover the vajue of its investment
or callatera� securities that are in the possession of anather �arty. The California Government Code and
the City's investment policy do not contain legal or policy requirements that would limit the exposure to
custodial credit risk for investrnents. With respect to investments, custodial credit risk generally applies
onIy to direct investments in marketable securities. Custodial credit risk does not apply to a local
governrr�ent's indirect investment in securities through the use of mutual funds or go�ernn�ental
investment pools (suc�as LAIF}.
Investment in State Investment Pool ,
The City is a vo�untary participant in the Local Agency Investment Fund (LAIF) that is regulated by tt�e
California Government Code under the oversight of t�e Treasurer of the State of Califomia. The fair
vatue of the City's investment in this pool is reported in the accompanying basic financia! statements at
the amounts based upon the City's pro-rata share af the fair value provided by LAIF for the entire LAIF
portfolio {in reIation to the amortized cast of that portfolio). The balance available for withc�rawal is
based on the accounting records maintained by LAIF,which are recorded on an amortized cosk basis.
NOTE 4—CAPiTAL ASSETS
A. Capital Assets AddiHons ar�d Retirements
Al[ capital assets are vaiued at historica[ cost or estimated historical cost if actual historical cost is not
available. Contributed capital assets are valued at their estimated fair valtae on the date contributed. The
City's policy is to capitalize ati capitat assets with costs exceeding certain minimum thresholds, $5,OQ0,
with the exception of infrastructure at $50,000 and with useful lives exceeding two years.
Wiih the implementation of GASB Statement No. 34, the City has recorded all its public domain
(infrastruct�re) capital assets, which include roads, bridges, curbs, and gutters, streets and sidewalks,
drainage systems,and lighting systems.
The purpose of depreciatifln is to spread the cost of capital assets equitable among all users over the life of
these assets. The amount charged to depreciation expense each fiscal year represents that fiscal year's pro
�8 _ Agenda Item 8.c.
Page 59
NOTE 4 --CAPITAL ASSETS (continued)
rata sliare of the cost of capital assets. GASB Statement No. 34 requires t�1at all capital assets �vith limited
useful lives be depreciated over tlieir estimated usefut lives. Depreciakioii is provided using the straiglit
line method which means the cost of the asset is divided by its expected usefu! life in years and tl�e result
is clzarged to expe«se each fiscal year until the asset is fully depreciated. Tlie City has assigr�ed the useful
lives listed on the ilext page ta capital assets.
Structures and Improvements SO years
Equipment 5-25 years
Infrastructure 15-Sa years
Capital assets activity for the fiscal year ended lune 30, 2009, is listed belpw:
BaIance Balance
lune 3d, 20�8 Additions Deletions June 3�,2009
Governrr�ental Activities
Nondepreciable capitat assets
Land $ 2,870,474 $ - $ - & 2,870,474
Construction in progress 1,058,5$9 1,964,916 172,393 2,SSl,lt2
Total nondepreciable .
capitai assets 3,929,063 1,964,916 172,393 5,721,586
Depreciable capital assets
Structures and improvements 4,822,785 24,717 4,837,502
Equipment 4,639,917 652,b83 593,332 4,599,258
�nfrastructure 77,307,195 323,890 77,63I,085
Total dep�ciablecapital asseis 86,769,897 991,290 693,332 87,067,855
Less accumulated depreciation 31,634,316 1,696,60U 462,600 32,868,316
Net depre�iable capital assets 55,135,581 (705,310) 230,73Z 54,199,539
Netcapitalassets $ 59,064,64a $ 1,259,606 $ 403,125 S 59,921,125
Business-type Activites
Norrdepreciable capitai assets
Land $ Sb,734 $ - $ - a 56,730
Total nondepreciable capital assets 56,730 56,730
Depreciabte capital assets:
Structure anc! improvements 222,999 222,999
Equipment 698,342 23,031 721,373
Infrastructure 15,094,719 15,094,719
Total depreciabtecapitaf assets 16,016,060 23,031 I6,039,091
Lessaccumulateddepreaation G,20t,973 223,481 6,425,454
Net depreciable capital assets 9,814,087 (200,450} 9,613,637
Net capital assets $ 9,874,8f 7 $ (200,450) $ - � 9,670,3b7
49
Agenda Item 8.c.
Page 60
NOTE 4--CA.PITAL ASSETS (cot�tinued}
B. De�reciatian Aliocations
Depreciation expense was charged to fu��ction and progranzs based on their usage of the related assets.
The amounts alfocated to each functions or program��rere as fallows:
Go��ernmental Activities:
General government $ 4b,235
Public safety 342,978
Parks andrecreations 53��g�
Streets and roads 742,044
Sewer 513,562
Total Depreciation Expense-Govemniental Activities $ 1,b9b,600
Business-ty�e Acti�ities:
Water $ 223,481
Total Depreciation Expense-Business tyge Activities $ 223,48�
N4TE 5—LOAN RECEIVABLE
The City's Redevelopment Agency (RDA) has entered into a purchase agreement with the Housing
Autfiority af the City of San Luis ObispQ. The RDA purchased property utilizing Low and Moderate Set
Aside funds. The property was then sold ta the Housing Authority far$285,OOQ in cash pfus $55,504 as a
loan receivable. This ioan is to be repaid when and if the property is soId.
Loan Receivable:
RDA Set Aside Fund $SS,SQO
NOTE 6—�NTERFUND RECE1vABLES,PAYABLES,AND TRANSFERS
Interfund transactions are reparted as either Ioans, services provided, reimbursements, or transfers. Loans
are reported as interfund receivables and payables, as appropriat�, and are sub3ect to elimi�ation upon
consotidatian. Services provided, deemed to be at market or near market rates, are treated as revenues
and ex�enditures/expenses. Reimbursements occur when one fund incurs a cost, charges the appropriate
benef ting fund, and reduces its related cost as a reimbursement. All other interfund transactions are
treated as transfers. Transfers among governmental funds are netted as part af the reconci�iation to the
government-wide financial staternents.
50 Agenda Item 8.c.
Page 61
N�TC 6—INTEItFUND R�CEIVABLES, PAYABLES,AND TItANSFERS (contin�ecl)
The composition of interfund bala�ices at June 30, 2009,were as foI�ows: �
Inferfana transfers:
Transfers In Tra�isfers Oi.�t
General Fund $ 2,214,225 $ 1,470,239
Notlrriajor Goverz�mental Funds 793,627 1,267,576
Transportation Impact Fees Fund 19g�8�Z
Redevelopment Capita! f'rajects Fund 635,172
Water Fund 1,052,486
Lopez Fund 340,008
RDA Set Aside Fund l50,854
Capital Improvement Fund 2,1Q$,284
Tota1 $ 5,116,137 $ 5;116,137
Due tolfrom other tunds:
Receivable Fund Pavable_Fund Amount
Nonmajor Gavernmental Fund Nonmajor Governmental Fund $ 16,950
Total $ 16,950
�dvances Receivable and Pa3-able:
Advances receivable and payable constitute long-term borrowing between funds. Each advance carries a
stated interest rate arid has scheduIed debt service payments. Interfund advances receivable and payable
balances at lune 3Q,2009, are as faIlows:
Advances Advances
Receivabte Pa ab�e
NonmajorGovemmentalFund $ 908,936 $ -
Redevelopment Capital Projects Fund 908,936
Total $ 90$,936 $ 908,936
NOTE 7-LONG-TERM DEBT
A. Comuensated Absences
City employees accumulate earned but unused �acation and sick pay benefits, whict� can be converted ta
cash at terminatian of employment. 5ince no means exists to reasonabty estimate the amounts that might
be liqui�ated with expendable cunently avai�able financia[ resaurces, if any, they are reported as long-
term debt on the Statement of Net Assets. No expenditure is reported for these amounts in the funds
statements. However, in the statement of activities the expenditure is aIlocated�to each function based on
51 •
Agenda Item 8.c.
Page 62
NOTE 7 - LONGTERIVI DEBT{continued)
usage. The non-current portion of tliese �ested benefits, payable in accordance with various collective
bargaining agreements, at June 30, 2009, total $1,108,844 for goverrunei�tal acti�ities and $72,549 for
business-type activities.
B. General ObliQation Bonded Debt
The outstanding general obligation bonded debt of the City of Arroyo Grande at June 30, 2009, is:
Re deem ed
Date of Maturity An�ount of �utstanding Current Outstanding
Lssue Interest Rate Date Original Issue luly 1, 2008 Year June 30, 2009
2003 2.00%-4.45% 2024 $ 1,900,OQ0 $ 1,625,000 $ 75,400 $ 1,550,000
The annual requirements to amortize general obligation bonds payable,outstanding as of J�ne 30, 2009,
are as follows:
Fiscal Year
Ending June 30, Princi al Interest Total
2010 75,000 6�,468 136,468
2011 80,000 58,965 138,965
2Q 12 80,Q40 56,225 136,225
2013 85,000 53,253 I38,253
2014 90,000 49,970 I 39,970
2015-2019 SOO,Q 00 S 93,109 d93,109
202Q-2024 640,000 73,145 713,146
Totals $ 1,550,000 $ 546,13b $2,096,136
The purpose of the bonds is to fnance the expansion and retrofit of the City's fre station.
C. Tax Allocation Bonded Debt
The outscanding tax allocation bonded debt of the City of Arrayo Grande's Redevelopment Agency at
June 30, 2Q09, is:
Date Redeemed
of Maturity Amount of Outstanding Current Outstanding
lssue Interest Rate Date Ori inal Issue Ju1y l,20(}8 Year J�e 30,2U09
Zoa� s.�a�r�-s.so�i� Zo3� $ 6,2ss,000 � 6,ZSS,000 � ia,000 � 6,2�s,000
52 Agenda Item 8.c. �
Page 63 -
NOTE 7 - L�NG-TE[2I1'I DEBT(con[int�ed)
The future miniinum payment obligation �'or the bonds payabie at June �0, 2009, are as follo�vs:
Fiscal Year
Ending.lune 3Q, Princi al Interest Total
2410 10,000 357,3$G 367,3$6
201 I IOU,000 354,468 454,468
2012 105,000 349,032 454,032
2p�3 110,004 343,330 453,330
� 2Q 14 115,000 337,363 452,363
2015-2019 675,000 1,585,774 2,260,774
202Q-2024 $75,OOQ 1,374,941 2,249,94I
2025-2Q29 1,�60,000 1,082,280 2,242,28Q
2030-2034 1,540,000 693,100 2,233,1 a0
2035-2038 1,585,000 190,095 1,775,095
Tota ls $ 6,27S,o aa $ 6,667,769 $12,9�2,769
The purpose of the tax aIlocation bonds is to regay debt and to provide funds for future improvement
projects. � �
D. OPEB Other Postem lo ment Benefits
In 2004 the Govemment Accounting Standards Board (GASB} issued GASB 45 which is an accaunting
and fnancial reporting provision requiring government employers to measure and report the liabilities
associated with other postemployment henefits or OPEB. An actuarial was performed on the City's
OPEB in September af 2007. The City's annual OPEB requirement was determined to be 5219,706. The
City is currently funding the lza�ility on a pay-as-you-go basis but is working towards fully funding in the
future. See Note 13 far further detail.
E. Capital Leases Pava6le
The City is leasing equipment (vehicles, matorcycles and radars) with Ford Motor Credit under an
agreement which provides for title to pass upon expiration of the lease period. Future minimum payrrtents
are as follows:
Fiscal Year
Ended June 3Q Lease Payment
2010 $ 133,750
2U 11 t 33,750
2012 133,750
2Q 13 11,249
Tota I 412,499
Less amount representing interest (37,476
Present value of net minimum Lease
payments $ 375,023
. 53
Agenda Item 8.c.
Page 64
NOTE 7 - L4NGTERi1'i DEBT(continued)
G. Char� es in Lan -Terrn Liabilities
Long-term liability activity for the fiscaj year ended June 30, 2009, was as follows:
July 1, 20U8 June 30, 2009 Due Within
BaIance Additions Reductions Balance One Year
Gavernmental activities:
General obligation bonds $ 1,625,QQ0 $ - $ 75,000 $ 1,SSO,aao $ 75,000
Tax allocation bonds 6,285,000 �0,040 6,275,000 10,000
CapitaZ leases �4$4,799 109,776 375,023 !14,626
OPEB 145,360 199,634 99,499 245,495
Compensated absences 1,119,141 10,297 1,10$,844
Goverrzmental activity
Long-term liabilities $ 9,174,501 $ b84,433 $ 304,572 $ 9,554,362 $ 199,626
�
Business-type activities:
� Loan payable $ 111,582 $ - $ 111,582 $ - $ -
OPEB 9,814 20,0.72 10,004 19,882
Compensated absences 68,020 4,529 72,549
Business-type activity
Long-term liabilities $ 1$9,416 $ 24,6a1 $ 12I,586 $ 92,431 �
NOTE S—CITY EMPLOYEES' RETIRMENT PLAN
Plan Description
The City of Arroyo Grande's defined benefit pension plan, Public Employees' Retirement System
{PERS), provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits
ta pIan members and beneficiaries. PERS is part of the Public Agency portion of the California Public
Employees' Retirement System, (CaIPERS), an agent muliiple-employer plan administered by CaIPERS,
whicI� acts as a common investment and administrative agent for participatin� public empIoyers within
the State of California. A menu of benefit provisions as well as other requirerr�ents are established by
State statutes with the PubIic EmpIoyees' Retirement Law. The City selects optional benefit provisions
from ihe benefit menu by cantract with Ca1PERS and adopts those benefits through Ioca! ardinance (ather
Iocal methods). CaIPERS issues a separate comprehensive annual financial report. Copies of the
Ca1PERS' annual financial report may be obtained from the CaIPERS Executive Office —400 P Streei--
Sacramento, CA 45814.
54 Agenda Item 8.c.
Page 65
NOTE $—CTTY E11'IPLOYEES' RETQti1'�NT PLAN {continuecl)
Fundin Policy
The City contributes the employee and employer shares for the Miscellaneous Flan and the Safety Plan.
Since the City has less than 100 active n�embers in each plan as of lune 30, 2004 it is required to
participate in a risk pooL Mandated pooling became effecti�e for the City of Arroyo Grande in 2005J06.
Both the MiscelIaneous Group and the Police Safety Group received enhanced benefits in FY 2007I08.
This moved both groups into a different poal and changeci the history af funded status ��vhen compared to
the prior year CAFR. The City of Arroyo Grande is required to contribute the actuarially determined
remaining amounts necessary to fund the benefits for its members. The actuarial methods and
assumptions used are those adopted by the Ca1PERS Board of Administration. The required employer
contribution rate for the fiscal year 2U08/2009 was 13.173% for miscellaneous employees, 32.135% for
police safety employees; and 23.499% for fire safety emptoyees. The contribution requirements of the
plan members are established by che State statute and tt�e empIoyer contribution rate is established and
may be amended by Ca�PERS. The City's contributions to CaIPERS for fiscal years ending June 30,
2009, 2Q08, and 2007, were $�,640,136, $1,455,980, and $1,413,995 respectively, and equat 100% of the
required contributions for each fscai year.
NOTE 9—LIABiLTTY, PROPERTY AND WORKERS' COAZPENSATCON PROTECTION
A. Description of Self-�nsurance Pool Puusuant to Joint Pa��rers Agreemer�t
The City of Arroyo Grande is a member of the Califorrtia .Toint Powers Insurance Authority (Authority).
The Authority is composed of 1Q7 California public entities and is organized under a joint powers
agreement pursuant to California Government Code 6500 et seg. The purpase of the Authority is to
arrange and administer programs far the pooling of self-insured losses, to purchase excess insurance or
reinsurance, and to arrange for group purchased insurance for property and other coverage. The
Authority's pool began covering claims of its members in t978. Each member governmenthas an efected
official as its representative on the Board af Direc#ors. The Board operates through a 9-member
Executive Comrnittee.
B. Self-Insurance Programs of the Authority
General Liabilitv—Each member government pays a primary deposit to cover estimated losses for a fiscal
year (claims year). Six months after the close of a fiscal year, outstanding claims are valued. A
retrospective deposit computation is then made for each open claims year. Costs are spread to members
as foilows: the first$30,000 of each acc�rrence is charged directly to the member; costs from �34,401 to
$750,000 are poo�ed based on a member's share of costs under $30,040; C05i5 from $754,OU1 to
$I S,OOO,Q00 are poo�ed based on payroll. Costs of covered claims about $15,0OO,OQO are currently paid
by reinsurance. The protection for each member is $50,000,000 per occurrence and $54,000,000 annUal
aggregate.
SS
�
�
Agenda Item 8.c. ,
Page 66
NOTE 9—LiABILI'fY, PROPERTY AND�VORKERS' CON[PENSAT[ON PROTECTIOH(continued)
Workers' Co��spensation - The City of Arroyo Grande also participates in the �vorkers' con�pensation poal
administered by the Authority. Members retain the first $SO,OQO of each ciairr�. Claims are pooled
separately between pubiic safe#y and non-public safety. Loss development reserves are allocated by pool
and by loss layer ($0 to $100,000 alIocated by retained amount and SI04,000 to $2,400,000 by payroll).
Losses from$50,000 to $100,000 and tlie Toss develapment reserve assoeiated wiih losses up to $100,000
are pooled based on the member's share of losses under $50,000. Losses from $100,000 !o $2,040,000
and loss de�eIopment reser�es associated with losses from $]00,000 to $2,UOO,OQO are paoled based on
payroll. Costs from $2,dOQ,000 ta $50,000,000 are transferred to an excess insurance policy. Costs in
excess of $50,�00,000 are pooled among the Members based on payrol�. Adrninistrative expenses are
paid from the Authority's investments earnings.
C. Pnrchase Insurance
Propertv insurance — The City of Arroyo Grande participates in the all-risk property protection of the
Authority. Several insurance companies underwrite this insurance protection. The City of Arroyo
Grande's property is currently insured according to a scheduIe of covered property submitted by the City
af Arroyo Grande to the Authority. Tota1 all-risk property insurance coverage is $37,033,492. There is a
$5,000 per loss deductible. Premiums for the coverage are paid arinually and are not sub�ect to retroaccive
adjustments.
Fidelit Bonds — The City of Arroyo Grande purchases blanket fidelity bond coverage in the amount of
$1,UDU,000 with 52,500 deductibte. The fidelity coverage is provide� through the Autharity. Premiums
are paid annually and are not subject to retroactive adjustments.
D. Adeq�acv of Protection �
D�ring the past three fisca! (claims) years nane of the above programs of protection ha�e had settlements
or judgments that exceeded pooled or insured coverage. There have been no significant reductions in
pooled or insured liabiiity coverage from coverage in the priar year.
NOTE 10—CONTINGENCIES AND CONIlVIITMENTS
The City is involved in �ariaus litigations. In the opinion of cnanagement and legal counset, the
disgosition of all litigation pending will not have a material effect an tf�e City's financial statements.
The City has recei�ed state and federal funds for specific purposes that are subject to re�iew and audit by
the grantor agencies. Although such audits could generate expenditure disallowances ur►der terms of the
grants, it is believed that any required reimbursements will not be materia2.
NOTE 11 —REVENUE LIlV�Ti'A'ITONS IlI'IPOSED BY CALIFURTiIA PROPOSTTION 218
Proposition 21 S, which was appro�ed by the voters in November 199d, will regulate the City's abi�ity to
impose, increase, and extend taxes, assessments,and fees. Any new, increased, ar extended taxes,
. 56 Agenda Item 8.c.
Page 67
NOTE 11 —REVENUE LaVIITATIONS I117I'OSED BY CALIFORMA PR4�'OSTITON 218 {cont�nued)
assessments, and fees subject to the provisions of Proposition 2I8, require voter approva� 6efore they car�
be implemented. AdditionalIy, Praposition 218 provides that these taxes, assessrr►ents, and fees are
subject to t��e voter initiative process and may be rescinded in tlie future years by tZie voters.
N�TE �z —WATER SUPPLY CQNTitACI'
The City of Arroyo Grande has entered into a Water Supply Contract ��vith the San Luis Obispo County
Financing Autl�ority {Authority). The Autliority was created on August 15, 20�0, to issue bonds for tF�e
purpose of financing part or all of the costs of the purchase, construction, expansion, improvement, or
rehabilitation of any real or other tangible property. Tlie A�thority issued $28,905,000 (513,200,000 of
General Qbligatian Bonds and $15,705,OQ0 Revenue Bonds) of Lopez Dam Improvement Bonds on
October 1, 2Q00. The City of Arroya Grande is considered a participating agency of the Authority. The
City's share of the Water Suppiy Contract is 50.55% based upon such participating agency's share of the
quantity of water to be distributed by the Authority from the Lopez Dam. The City is obligaied to pay far
the debt service of the Authority based on their water share, as staced abave. The City is further obIigated
to make contract payments until the yeaz 2030. The future minirr�um contract payment for the debt
service is shown below:
Fiscal Yeaz Ending
June 30 Contract Payments
2010 534,595
2011 534,OS9 �
20�� 535,333
2013 535,940
2014 535,965
2015-2019 2,683,69 Z
2020-2024 2,695,739
2025-2029 2,7 t 3,783
2Q3Q 543,324
Tota� $ 11,3�2,429
The minimum cantract payments only inctude the City's portion of the Revenue Bonds. The General
Obligation Bonds are not incIuded in the financial statements, beca�se the Authority collects the property
tax revenue and makes the payment on behalf of the City. However, in the event the Authority is
disbanaed, the City will be obligated to continue to pay its s�are of the remaining debt service.
NOTE �3—POST EMPL�YMENT BENEFITS OTHER THAN PENS[ONS
Plarr Description: The City of Anoyo Grande provides post-retirement heaIth ber�efits, in accordance
with State statues, to al! emp�oyees retiring from the City and enrolled in an inswrance program under the
California Pubiic Employees' Medical and Hospita[ Care (PEMHCA}. The CaiPERS PEMHCA plan is a
S7
Agenda Item 8.c.
Page 68
NOTE 13—POST El1'[PLOYIVIENT BENEF[TS OTHER THAN PENSIONS (continued}
defined contribution, multiple employer, healthcare plan providing bene�ts to active and retired
en�pIayees. The heaithcare plan is ad�ninistered by the California Public �mployees RetireEtlent Agency.
Copies of tlie Ca1PERS annual financial report may be obtained from the Executive Office, 4Q0 P Street,
Sacramento, CA 95$14.
Fundi,ag Policy: The City participates in tlie CaIPERS Healtl� Benefit Program, a!1 employee groups were
under the unequal contribution option. The City's contribution to��ards retirees star�ed at one dollar
{$1.00) per year in 20U0. The contribution would increase S% per year of tne City's contribution for
active emplayees until such time that the contribvtians for retirees and acti�e employees are equal,
providing thac the City is participating in the CaIPERS Health P�an. All einployee gro�ps agreed to
modify the retiree medical plan in FY 2007-08 ta provide an equal contribution option. Currently the
City is required to contribute $101 per month toward the cost of che retiree health insurance, which is the
same amount contributed toward active employee health insurance. In modifying the current retiree
medical agreements, it was agreed that existing emQIoyees with a minimutn of five {5) years of full-time
service at the time of retirement and new employees with a minimum of ten (10) years of service will
receive a supplemental montl�ly payment (amount varies depending upon employee group and type af
instirance). The remaining balance of the premium is paid directly by the retirees to Ca1PERS. The
mandatory employer contribution for active and retiree health insurance is increased annually in
accordance with PEMHCA regulation. Beginning in calendar year 2010, the contribution amount wil!
increase to $105 per month. During fiscal year 2008-U9 expenditures of $109,503 were recogni�.ed for
past-retirement health insurance contributions on a pay-as-yo�-ga basis.
The City of Arroyo Grande is required to contribute the a�nual required contributian of the employer
(ARC), an amount actuarially determined in accordance with the parameters of GASB Statement 45. The
ARC represents a level of funding that if paid on an ongoing basis, is �rojected #o cover normal cosk each
year and amortize any unfunded actuarial liabilities {or funding excess} over a period not to exceed ihiriy
years. The current ARC rake is 1.90 percent of annual covered payroll.
Arvzual OPEB Cost: Far fiscal year 2008-09, the City's anrival OPEB cost (expense) of$219,706 was
equal to the ARC. The City's annual OPEB cost, t�e annual OPEB cost contributed, the percentage of
annual QPEB cost contributed to the plan, and the net OPEB obligation of 2008-09 is shown below:
%of Annnal
Fiscal Year Annual Annuat OPEB OPEB Cost Net OPEB
Ended OPEB Cost Cost Contributed Contributed Obligation
b/30/2008 $ 2I9,706 $ 64,532 29% $ 155,1?4
6/30120Q9 219,746 149,503 50% 110,203
Tatal $ 439,412 $ 174,035 40% $ 265,377
j$ Agenda Item 8.c.
Page 69
NOTE 13 —POST ENTPLOYII�NT BENEFITS OTI-I�R THAN PENSIONS (continuec�}
Funded Status and Funding progress: The funded skatus of tlie plan as of.Tu�le �0,2009 is as foilo�vs:
Actuarial accrued IiabiIity (AAL) $1,835,537
Actuarial value of plan assets
Unfunded actuarial accrued liability (UAAL) 1•g35.537
Fuizded ratio{actuarial value of pIan assets/AAL) 0%
Covered payroll (active p�an meinbers} 11,234,485
UAAL as a percentage of covered payroll �6%
Actua;rial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of e��ents far into the future. Exaniples include
assumptions about f�ture employment, mortality, and ihe hea�thcare cost trend. Amounts determined
regarding the funded status of the ptan and the annual required contributians of the emplo}�er are subject
to continual revisions as actual results are compared with past expectatians and new estirnates are made
about the future. The schedule of funding pragress, presented as required supplementary information
following the nates to tl�e financia� statements, presents multiyear trend inforniation that sho�vs whether
the actuarial value of plar� assets is increasing or decreasing over time relative to the actuarial accr�ed
liabilities for benefits.
Actuaria[ Methods and Assumptions: Projections of benefits for financial reparting purposes are based on
the substantive plan (the plan as understaod by t�e employer and plan members) and include the types of
benefits pravided at the time of each val�ation and the historical pattern of sharing of benefit costs
between the employer and plan members to that point. The actuaria[ methods and assurnptions used
include techniques that ara designed ta red�ce short-term volatility in actuarial accrued Iiabilities and the
actuaria� value of assets, consistent with the long-term perspective of the calculations.
In the July 1, 2007, actuarial vatuation, the Projected Unit Credit cost methad was used. The actuarial
assumptions ir�cluded a S.p percent investment rate of return (net of administrative expenses) and an
annual healthcare cost trend rate of 9 percent initially, reduced by decreraents to an uitimate rate of 5.0
percent after five years. The actuarial value of plan assets was not ca�culaied in this, the first actuarial
va2uation, as there are no assets to value. The p�an unfvnded actuarial accrued liabiIity is being amortized
over a 30-year amortization period.
59
� Agenda Item 8.c.
Page 70
This page intentionafEy left blank
60 Agenda Item 8.c.
Page 71
SUPPLEMENTAL INFORMATION SECTIQN
Agenda Item 8.c.
Page 72
SUPPLEMENTAL INFORMATION SECTZ�N
NON-MA OR GOVERNMENTAL FUNDS
Special Revenue Funds:
Fir•e Protectto�� I���yact .Furtd - This fund accounts for impact fees coElected fram developers for the
expansion of the existing fire station in order to serve future development.
Polrce Protectia�i I�rrpctct Frrrid - This fund accounts for impact fees collected from developers for tl�e
expansion of the existing police facility in order to serve future deveIopment.
Pnrk Developnient Fturd - This fund accounts for the receipts of park-in-lieu fees {Quimby) and grant
revenues that are used for construrtion,park acquisiHon,and development of park facilities.
Park Irr:proven�eiit Ira:pact Fs�rrd - Impact fees collected for park improvements are ko be used to maintain
the adopted level of service for neighborhood and community parks of 4A acres per thousand population.
This fund accounts for tl�e receipt and use of tftese monies.
Rccreatiorr Corrirrrurrity Ce�rter Fui:d -This fund accounts for impact fees coilected and used far recreaHon
facilities in order ta maintair; khe adopfed fevei of service of recreation/community center Faciiities of 542
square feet per thousand popuIatian.
La�tdsrape Mairitenr�r:ce District Furid -This fund accounts for the landscape mainfenance af parkways
within tow housing tracts. A special benefit assessment is �evied on property owners to pay far landscape
maintenance expenditures.
S�ecial GasoIi�ie Tax Firred -The fund that accounts for receipts and expenditures of money apportioned by
the State under Streets and Highway Code sections 2105,2106,2I07,and 2107.5. The use of gas kax reven�res
can only be used to construct and maintain streets and highways.
Traffie Coregesfio�r Relief Fu�:d -This fund accounks for receipfs and expenditures af money appartioned by
the State under AB 2928 for street or road maintenance or reconstruction.
Traffic Signal lrrrpact Fratd - Tt�is fund accannts for traffic signalizat�on assessment levied against
deveIopments for the future cost of traffic signals.
Traffic Circulatiarr Fut�d - This Fund accoants for developer traffir miHgatian measure fees charged as a
result of an environmental review.
Trarts�ortation FaciTity hltpact Fuiid -This Eund accaunks Eor deve�oper impact fees (AS1600 fees) paid to
protect the public health, safety,and welfare by maintaining the existing level oE pubIic services far existing
and future residenks within the City of Arrayo Grande.
Water NeutraTizatiarr Inapact Fund - Shis fund accounts for mitigatson fees collected from developers to
neutralize projected water demand of development projects,aUove historica[usage amounts.
Co�str�rction L�rpact Furtd - The fund that accounts for the accumuIation of tax revenues Ievied on
construction of residential dwe�ing units, mabile home lots, and commercial buiidings. Expenditures are
restrfcted to public improvements, including but not limited to, facilities, fire stafions, fire-fighting
equipmenk,parks,street improvements,and equipment.
Drairiage Lrrpac�Fu�:d -This fund accounts for deveIopment drainage fees restricted to improving drainage
within the CIty. •
Lt-Iieu AffordaGre Housiiig Frir�d -This fund accounts Eor mnnies paid by develapers in meeting the City's
mandatpry affordable housing requirements.
Agenda Item 8.c.
Page 73
S ecial Revenue Funds Cnn#inued :
Cor�n�iirr:ity Devefopure��[Slock Graxt(CDBG)Frrxri -The fund t�ia#accounts for revenues and expenditures
re3ated to Comnsunity Devefopment B{ock Grant Funds.
State COPS Graut Finrd -Tl�e fund that accounts for the receipt and use of manies from the State of
Caiifornia restricted to tt�e purcIjase of poIice eguipment and tecIulology for crime pre�=ention.
Se:ver Furad - Fund used to account for mainkenance of sewer lines connecting City residents to t��e San Luis •
Obispo County Sanitation Distric#sewer plant. Maintenance costs are fur�d by user charges.
Sewer F'acrIity F�arrd - This Fund accour►ts for the accumuIaHon of setiver f�cility revenues to be used in
capital improvement proje�ts in the City.
Grace Iarre Assessureret District Fund- This fund accounks for revenue derived from annual assessments,
which are used to pay the tost ineurred by the City for Iandscape maintenance.
Parksirfe Assessinent District Fur:d - This fund accounts for revenue derived fron� annual assessments,
wIzich are used to pay the cost incurred by the City For landscape�naintenance.
Plr6lic,Educafiorr,arrd Cavernrnent(PEG)Firud -This fund accounts for fees collected from Charter
Communicakions Ehat are restricted for svpport of pubIic,education,and government access programming
and eqe�ipment,
I�:-lieu Underground Cttilrty Fund -This fund accounts for monies paid by developers in meeking the City's
ttndergrosand utility requirements.
Water Avuilnbidrty Fund -This fund accounts for impact fees collected to mitigate future water
requirements.
Debt Service Fundfs}:
Fire Slafio�e General 061igation Bond Debt Setvice Fund -This fund is used to account For the atcumulation
of resources and payment af long-term debt principal and interest for general obligation bonds issued by the
City to finance the expansion of the City Fire Station.
IZedevelop�rrerrt Agency Tas A1locatio� Bond Debt Seruice Fut:d - This fund is used to account for the
accumulation oF resources and payment of �ong-kernt debt principa] and interest for tax allocation bonds
issued by the RDA Eo finance the repayment of dept and fuhue projects.
FIDUCIARY FUND5
� Agency Funds•
Downtown Parkixg Fund - Tlvs agency Fund coliects assessments from Arroyo Grande Village merthants
for the mainEenance of the Village parking lots for the Downtotm Village Merchants Association.
Sarri[afron District Fund - This feuid is used to account for the receipt and remittance of wastewater
processing fees on behalf of the South San Luis Obispo Caunty Sanitation District. Tt�e City bilis the
wastewater processing fee through the uality bills,collecting the fee from City utility custamers.
61
Agenda I.tem 8.c.
Page 74
C1TY �F ARROYO GR.�NDE
NONMAIOR GOVERNMENTAL FUNDS
COMBINING SALANCE SHEET
June 30, 2009 �
� S eciat Revenue Punds
S�ecial
Park Gasoline Landscape
Se�ver Development Tax Assessment
Assets
Cash and investments $ 337,950 $ 694,897 S 18,350 $ 46�9�2
Taxes receivahle ' 21,936
Accounts receivable i 50,859
Interest receivable ����5 z�262 15$ �4z
Grant receivable
Inventory 13,073
Prepaid expenditures g 988
Due from other funds
Ad�ances to other funds
Total assets $ 562,995 $ 697,159 S 41,432 $ 47,114
Liabileties and Fund Balances
Lia6ilities:
Accounts payablc � 20,468 S - S l5,741 � 20
Accrued wages 6,971 25,691
Deposits payable 39,974
Due to other funds
Totalliabilities 27,439 39,974 _ 41,432 _ 20
Fund Baiances:
Reserved for advances to other fands
Reserved for prepaid expendit�res 8 988
Reserved for inventory 13,073
Reserved for debt service
Unreserved:
Undesignated 462,475 657,185 (988) 47,094
Tota1 fund bafances 475,556 657,185 47,094
Total liabilities and
Fund balances S 502,995 � 697,159 S 41,432 S 47,1 Z4
62 Agenda Item 8.c.
Page 75
S ecial Re��enue Funds
Traftic flrainage Sewer Tralfic
5ignal Consfruction �'ees Facilif Circulaiion
$ 416,324 $ 3,I 89 S 1�,93� S 519,333 $ 24,409
1,249 36 I,575 374
$ 417,623 $ 3,189 $ 11,96'1 S 524,908 $ 24,783
$ - $ - S - $ - S '
417,623 3,!$9 l I,967 520,908 24,783
417,623 3,l84 S 1,967. 520,90$ 24,783
� 417,623 S 3,l89 S �1,967 $ 520,908 S 24,783
63
Agenda Item 8.c.
Page 76
CITY OF ARROYO GRANDE
NONI��IAlOA GOVERNMENTAL FUNDS
COMBINING BALANCE SHEET
June 30, 2009
S ecial Revenue Funds
State Traf4ic Parkside Water
COPS Congestion Assessment ncu�ralizatian
Grant Relief District Impact _
Assets
Cash and investments $ 25,917 S 71,174 � I69,1 l7 S 707,972
Taxes receiva6le 34,419 2,478
Accounts receivabie
Interest receivable 81 664 SOb 2,455
Grant receivable 46,859
Inventory
Prepaid expenditures
Due from other funds
Advances to other funds
Totai assets $ 72,857 S ]06,z53 S 172,141 S 710,428 .
Liabilities and Fund Balances
Liabilities:
Accounts payable $ 470 T - S - S 12.58�
Accrued wages 2,426
Deposits payable
Due to other funds
Total l�abilities 470 15,407
Fund Balances:
Reserved for advances to other funds
Reserved for prepaid expenditures
Reserved for inventary
Reserved for debt service
Unreserved:
Undesignated 72,387 1 Q6,253 172,161 695,421
Tota1 fund balances 72,38� IOb,253 172,101 b95,421
1'otaI liabilities and
Fund balances $ 72,857 S 106,253 S 172,101 � 710,428
64 Agenda Item 8.c.
� Page 77
S ecia!Revenue Funds
�'ire Police Grace E.ane Park In-tie�
Profectian Protection Assessment Impro�ement Underground
Im�act Fees Impact Fees Districf �mpact Fees Utility
$ I0,583 $ 46,577 S 20,572 S 393,379 � 100,939
9,66a
40 141 62 1,715 2�4
$ 10,623 S 46,718 S 30,294 � 345,094 $ 101,213
s - a - s - s - s -
10,623 46,718 30,294 395,094 101,213
10,b23 46,718 � 30,294 395,094 101,213
� 10,623 $ 45,718 S 30,294 � 345,094 $ 101,213
65
Agenda Item 8.c.
Page 78
CITY 4F ARROYO GRANDE
NONMAJOR GOVERNMENTAL FUNDS
CO��BINING BALANCE SHEET'
J�ne 30, 2009
S ecial Re�•enue Funds
Recreation
Community In-Liea Public
Center Affordable CDBG Access
lmpact F'ees _ Housing_ Grant Tele�'ision
Assets
Cash and in�estments S 41,851 $ 12,229 $ - $ 53,474
Taxes receivable
Accounts receivable z��322 �°12$
Interest receivable �34 3� 170
Grant receivable
Inventory
prepaid expenditures
� Due from other funds
Advances to other funds 908,436
Total assets $ 41,985 S 921,202 $ 2i,322 $ 60,772
Liabilities and Fund Balances
Liabilities:
Accou�tspayabie � - S - $ 4,372 $ 2,E40�.
Accrued wages
Deposits payable � .
Due to other funds �6�9$a
Tota� liabilities 21,322 2,100
Fund Balances:
Reserved for advances to oiher funds 908,936
Reserved for prepaid expenditures
Reserved for inventory �
Reserved for debt service
Unreserved:
Undesignated 41,985 I 2,266 58,672
Total fund balances 41,985 421,202 58,672
Total liabilities and
fund ba2ances S �1,985 S 921,202 � 21,322 S 60,772
66 Agenda Item 8.c.
Page 79
S ecial Revenue F'unds Debt Sen�ice Funds
Fire Stafion Redeveiopmenf
�i'ater G.O. Debt �
Transportation Availability Bands � Service Total
$ S,aao $ 9,804,113 $ 559,853 $ 547,313 $ 6,643,4l8
68,493
7,308 l 86,617
5,533 I,650 20,4 I 0
� 46,859
I 3,Q73
996
I 6,950 16,950
908,936
$ 5,000 $ 1,826,596 S Sb8,811 $ 547,313 S 7,405,752
$ 5,000 $ - $ - $ - $ 60,752
35,0$8
39,974
16,950
5,000 152,764
408,935
94b
l 3,073
568,81 t 547,313 I,I 16,!?4
1,825,596 5,713,859
I,826,596 568,81 l 547,313 �,752,988
$ 5,040 S 1,$26,596 S 568,811 S 547,313 S 7,905,752
b7
. Agenda Item 8.c.
Page 80
CITY OF ARROYO GI2ANDE
NONMAJOR GOV�RNMENTAL F'UNDS
COMB[NING STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES �N FUND BALANC�S
For the Fiscal Year Ended June 30,2009
S ecial Revenue E'unds
S�etial
Park Gasoline Landscape
Sewer De�•elo ment 'i'ax Assessment
Revenues:
Taxes&Assessments $ - $ - $ - $ 5,800
lntergovernmental , 292,532
Charges for services 767,717 19,310
Use of money and property b,458 14,372 401 �73
Other revenue . 17,415 2,496 _
Total revenues 791,590 33,682 295,429 6,673
Expenditures:
Gencral government
Public safery
Community development 324
Streets and roads 741,553
Sewer 224,587
Capital outlay 17,993
Debt service:
Principal �
Interest and �isca!agent fees � _
Total expenditures 242,580 741,553 324
Excess of revenues over
(under)expenditures 549,010 33,b$2 (446,124) � 6,349
Other Financing Sources(Uses):
Transfers in 446,l24
Transfers out (452,491} (53,975) „ (2,2g0�
Tota�other financing
sources(uses) (452,49I1 (53.975) 446,124 (2,284)
Excess of revenues and other
financing sources
over{under}
expenditures and �
ot�er financing uses 46,5 I9 {20,293} 4,d69
Fund balances,July t,2008 379,037 677,478 43,025
�und balances,lune 30,2009 S 475,556 S 657,185 S - � 47,094
68
Agenda Item 8.c.
Page 81
S ecial Revenue Funds
Traffic Drainage Se�ser Traffic
Signal Construction Fees _ Facils Circulation
$ - $ - $ - $ - fi '
3,602 3 l 2 5,034
8,3 5 9 2 232 10,124 2,42 I
I I,96 I 2 544 15,I 58 2,42 I
l!,961 2 544 I 5,I 58 2,421
_ (13,92� � (2,t35) (99,737)
(13,926} (2,135) (99,737
� (1,965) 2 544 13,023 {97,316)
419,588 3,187 11,423 507,885 i22,099
� 417,623 S 3,184 � 11,967 S 520,908 S 2a,783
. 69
Agenda Item 8.c.
Page 82
CITY OF ARRQYO GRANDE
NONMAJOR GOVERNMENTAL EUNDS
COMBINING STATEMENT OF REVENUES, EXI'ENDtTURES, AND CHANGES IN FUND QALANC�S
Far the Fiscal Year Ended Ju�e 30,2Q09
S ecia! Revenue F'unds
State Traffic Farkside IVater
COPS Cangestion Assessmenf 1Veulralization
Grant Relief Di^ striet Im act
� Revenues:
Taxes&Assessments $ - $ - S 56,524 $ -
Intergovernmental IU0,000 68,471
Charges for services 9,930
Use ofmoney and property 1,I 15 3,558 2,745 16,379
Qther revenue
Total revenues 101,1]5 72,029 59,269 26,309 '
ExpendiEures:
General govemment
Pu�lic safety �
Community development . 56 79,598
5treets and roads
Sewer
Capital outiay 108,825
Debt service:
Principal
Interest and �iscal agent fees
Y'otal expenditures 108,$25 56 79•�98
Excess of revenves over
(under}expenditures � 7,{ 7IQ) 72,029 59,2I3 (53,289
Other FenaneiRg Sources(Uses):
Transfers in
Transfers out {110,944) (17,003 (88�794
Total other financing
sources(uses) (1 t0,949) � (17,003) (88,794}
Excess of revenues and ather
financing sources
over(under)
expenditures and
other tinancing uses (7,71Q) (38,920) 42,2t0 {�42,0$3)
Fund balances,July I,2008 80,097 145,173 129,891 837,SU4
Fund balances,J�ne 30,2009 � 72,3$7 � 106,253 S 172,l O l S 695,421
70
Agenda Item 8.c.
Page 83
S ecial Revenue Funds
Fire Folice Grace Lane Park In-Lieu
Protection Protection Assessment Improvement Underground
Impact �'ees [mpact Fees District Irn act Fees Utilit
$ - $ - � 4,622 $ - $ -
9,802 515 12,514 2Q,880
]2I 9D4 372 l0,420 �.$gg
9,923 1,419 9,994 23,434 2z,4�g
9,923 I,419 9,994 23,434 2�.4�9
{2,723} (17q,427)
{2,723� (174,427)
7,200 1,419 9,994 [150,993) 22,479
3,423 45,249 2Q,300 546,087 78,734
� 10,623 S 4fr,718 S 30,294 S 395,094 $ 101,213
7�
Agenda Item 8.c.
Page 84
C1TY 4F ARROYO GRANDE
NONMAIOR GOVERNMENTAL FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES !N FUND BAl.ANCES
For the Fiscal Year Ended June 34, 2009
S ecial Revenue Funds
Recrcatiort
Community ln-f..ieu �'ublic
Center Aftordable CDBG Access
Im act Fees Housin Grant Television
Revenues: $
Taxes&Assessments $ ' $ " �
�ntergovernmental G4,576
Charges for services 728 44,!66
Use of money and property 866 14,619 ],015
Qtherrevenue
Tota1 revenues 1,594 14,619 64,576 4$�t2�
Expenditures: 32,678
General government �
Public safety 64,576
Community de�e[opment � 3,000
Streets and roads -
5ewer
Capital outlay
Debt service:
Principal
Interest and fiscal agent fees
Total cxpenditures 3,OU0 64,576 32�6�8
Excess of revenues over
{under}expenditures (l,406) 14,619 1Z,4�33
��
Other Financing Sources(Uses):
Transfers in
Transfers out — —
Total other financing
sources(uses)
Excess ofreven�es and other
financing sources
over(under)
. expenditures and
other�nancing uses {1�405) l�,dl9 12,443
Fund balances,July I,2008 43,39f 906,583 Qb�zZ9
Fund balances, June 30,2U09 $ 41,985 S 92l,202 S - S 58,672
7z Agenda Item 8.c.
Page 85
S�ecial Revenue F�nds DeSt Sen�ice Funds
Fire Sfafion Redevelopment
Water G.O. DebE
Transportation Availahilify Bonds Service To�al
$ - � - S 149,524 S - $ 271,470
245,418 730,947
15,200 909,650
35,627 8,87b 4,746 146,754
14,911
205,418 50,827 208,400 4,796 ?,078,782
9,633 42,311
800 800
2,000 149,554
741,553
• 2Z4,587
126,818
75,000 f 0,000 85,000
G3,680 357,916 421,596
9,633 I39,480 364,916 1,792,219
!95,785 50,827 68,920 {365,120) 286,563
347,503 793,627
{23 8,149) (I0,987) (1,267,576
{238,149} (10,987} 347,SQ3 �473,949)
(42,364) 39,840 68,420 (17,617} (I$7,386)
42,354 1,786,756 499,891 564,930 1,940,374
S - $ 1,$26,596 S 568,81! S 547,313 S 7,752,9$8
73
Agenda Item 8.c.
Page 86
CITY OF ARROY4 GRANDE
AGENCY FUNDS
STATEMENT O�' CHANGES IN A55ETS AND L1AB1L3TlES
For the Fiscal Year Ended lune 30, 2004
Balance Balance
July 1,20D8 Add� itians Deductions June 30,2009
Sanitation District Fund
Cash and im�estments $ l 13,SU4 $ 1,194,294 S 1,192,152 $ 115,646
Accounisreceiva6[e 1,f73,76Z 1,173,762 _
7otalassets S �i3,544 � 2,368,U56 S Z.36�,9t5 $��5'646
Due to other agencies $ l 13,504 $ 2,� 382�651 5 2.380,509 $��5�646
Totalliabilities $ 113,SU4 � 2,382,651 S 2,38a,5�9 S�
��
Dovvntov+�n Parking Fund
Cash and investments S 1�6,250 $ 11,523 $ 6,037 � 141,736
Interest receivabte 8�5 4Z$ g�5 Qzg
Prepaid expense �4� z3 —��
��
7otal assets $ 137,226 $ 11,95 I S 6,935 S ��
�— ----�— ��
Due to other agencies S 137,226 S 53,499 S 48,483 S 142,242
.1�-
Total Iiabilities S l37,226 $ 53,a99 � 48�483 a�42
�—
Tofal Agency F'nnds
Cash and investments � 249,754 S i,205,8�$ E 1,198,I 90 S 257,38�
Accounts receivablo I,173,7G2 1,173,763
Interest receivable . 875 428 87$ '�28
Prepaid expense 101 23 � 78
��
Total assets S 25a,730 $ 2,3$0,008 S 2,372,85� �257�888
Due to ather agenCies S 250,730 S 2,436.154 S ?.428.9g2 � 257,88g
—��
Tvta! liabilities S 250,730 $ 2,436,150 E 2,4zg,9g2 ��
7a Agenda Item 8.c.
Page 87
M�SS, LEVY & HARTZHEIM LLP
CERTI�kED PUB�IC ACCOUNTANTS
p���g 802 EAST MAIN
RONALD A EEVY,CPA SANTA MARIA,GA 93454
CRIAG A HARTZHEIM,CPA TEL: 805.925.2579
HADLEY Y HUi,GPA FAX: 805.925.2147
www.mlhcpas.com
AUDITORS'REPORT ON INTERNAL CONTROL OYER
FINANCIAL REPOR'I'D�TG AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFURMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STAND.�lRDS
Honorable Mayor and City Council
Ciry of Arroyo Grande
Arroyo Grande,Califorr�ia
We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the
aggregate remaining fund information nf the City of Arroyo Grande(the Ciry)as of and for the fiscal year ended June 3Q,2009,which
collectively comprise the Ciry's basic financial stateme�ts and have issued our report thereon dated November 25, 2009. We
conducted ow aadit in accordance with auditing standards generaliy accepted in the United States of America and the standards
app�icable to f�nancial audits contained in Cover,rment Audiring Standards,issued by the Comptroller General of the United States.
Internal Control Over l�nancial Reporting
ln pianning and performing the audit, we considered the Ciry's internal control over financial reporting as a basis for designing our
auditing procedures for the purpose of expressing onr opinian on the financial statement, but not for the purpose of expressis�g an
opinion on the effectiveness of the City's internal control over financial reporting. Accordingly,we do not express an opinion on the
effectiveness of the Ciry's internal control over financial reporting.
A control deficiency exists when the design or operation af a contro� dces not allow management or employees,in the normal course
of performing their assigned functions, to prevent ar detect misstatements on a timely basis. A signi6cant deficiency is a control
deficiency, or combination of control deficiencies, that ad�ersely affect the City's ability to initiate, authorize, record, process, or
report financial data reliably in accordance with accounting principles generally accepted in the United States such that there is more
than a remate likelihood that a misstatement of the District's financial statements that is more than inconsec�uential will not be
prevented or detected by the City's inter�al control.
A material weakness is a signifcant deftciency, or combination of significant deficiencies, that results in more than a remote
�ikelihood thai a material misstatement of the financial statements wi11 not be prevented or detected by the City's internal control.
Our consideration of intemal control over financial reporting was for the limited purpose described in the first paragraph of this
section and would not necessarily identify all deficiencies in internaI control that might be significant deficiencies or material
weaknesses. We dsd not identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses,as defined above.
Compli�nce
As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we
perfo�rned tests of its compliance with certain provisions of laws, regulations, contracts,and grant agreements, noncompliance which
could have a direct and material effect on the determination of f�nancial staterrkes►t amounts. However, pro�iding an opinio� on
compliance with those provisions was not an objective of aur audit and,accordingly,we do not express such an opinian. The results
of our tests disclosed no instances of noncompIiance or oiher matters that are reyaired to be reported under Government .4udiling
Siandards.
75
OFFICES:BEVERLY HILLS•SANTA MARIA
ME�BElt AMERICAN INSMUTE OF C.P.A.'S�CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS�CALFFORNIA ASSOCVJAf���Rt�ti.OFFICULLS
Page 88
'This repart is intended solely for the information and use of the audit committee, management, federal awarding agencies, and pass-
through entities and is not intended to be and should not be nsed by anyone other than these specified parties.
MOSS,LEVY& HARTZHEIM,LLP
y?'�aa ' a.�',�,r�r,�;�,c,c�o
•� .
November 25, 2009
76
Agenda Item 8.c.
Page 89
STATISTICAL SECTI�N
Agenda Item 8.c.
Page 90
This page intentionaily left blank
77
Agenda Item 8.c.
Page 91
City ofArroyo Gra�rde
NET ASSETS 8Y C0111PpNENT
Lasl Seven Fiscal Years
Fiscal Year
. 2003 20U1 2005 2006 2007
Covemmeatal Adirilies
Im•ested in capital assels,net of related debt S 53,'7D�1,820 S 55,451,T75 S 55,951,374 S 57,463,427 S 51,a52,482
Restricicd 6.329.D61 757,172 200,806 241.t62 872,226
Unrcstricted 2,075,617 7,829,450 B,b84,890 8,261,641 13.859,907
Tota!govemmenfal a[livities ne!assels 62,064,496 64,0J8,397 64,837,07D 65,962,7J0 66,184,615
$usiness Type Aclivilies
Invested in capita]assets,net of relaled debl 8,146,356 8,033,971 ]0,006,833 9,903,095 9,B15,A56
Reslricted
Unrestrirted b,017,721 5,652,056 4,3�13,210 5.173,G26 5,924,601
Tolal businrss-n��e acteti•ities nel assels 19,754,077 13,G86,027 14,350,073 i5,076,72t 15,740,057
Primaty Govemmrnl ,
Invested in capilal assele,net of relaled de6t 61,851,176 fi3,4$5.746 65,956,207 67,366571 61,267,938
Reslricted 6,329.061 757.172 200,806 294.162 872.22b
Unreslricted 8,957,338 13,181,506 13,028,130 13,378,267 ]9.784.`�DH
Tolal primary governmenl r�et uuls S 76,733575 S 77,724,424 S 79,787,143 S 81.038,951 S 81,924,672
���.
Source.City of Arroyo Grandt Annual Financial Repvrt
71�e City o(A rrogo Crande impkmmted GASB 34 for tl�e ltscal ycu endrd June 30,2003.
[nFormation prior fo lhr implementation of GA5834 is not availabk.
Agenda Item 8.c.
7s Page 92
Fiscal Year
20�8 2D09
f 51,5D6,838 S 52,459,524
416,56p 969,659
75,736,998 15,799,4%
68,760,396 68,828,679
9,759,735 • 4,670,367
6,%1,08� 7,569,157
16,72Q,314 I7,239Sx4
61,266,073 61,729,89i
916,560 %9,659
72,696.082 73,368.453
S 84,880,715 S 86,068,203
�
Agenda Item 8.c. .
Page 93
City ofAr•royo Gra�rde
CHANGES IN I`}Er ASSETS
Last 5even Fisca)Years
Fiscal Year
2003 2004 2005 2006 2D07
Expensea
Govemmenhal acNvities:
General govemment S 2,200,T75 5 �,�BZ,682 S 3,201,SBb S 9,855,B28 5 4,769,$25
PubGcsafety S,OD0,846 5,679,014 6,333,577 6,792337 7.378,307
ParksandrecreaHon 1,517,289 1,636,072 1,720,296 1,679,511 ],895,036
Comntunity Developmenl y92,917 974,763 t.100S14 659,125 931,635
Streels and roa�t Z293,828 2,245,277 z753,823 1.375,248 2�7#r.�39
Sewer 694,666 729,279 723,144 728,3U0 751,133
Unallocaled depreciaHon 557,826 97,376
lnteresl on iong-lerm debt 43,099 75,573 78,147 74,D92 ]63,46U
Tota1 gavernment activiNes expenses 13,101,294 13,669,186 15,911.081 16,305,44i 18,D01,128
Business-g�pe activiNes:
W a fer 3,030,381 1,078,898 1,129,392 I,ISQ,492 1,159,41�
Lopez 1,363,773 1,519,067 1,448,995 1,691,126 2,176.061
Tolal business-h�pe aceviHes 2,344,i5! 2,597,%5 2,578,387 2,83I,618 3,935,075
Tola]prirnary govemmeN expenses S 15,495,448 S 1G,267,155 f 18,489,468 S 19,137,059 5 27,336.2�3
�� ��
Program Aevenuca
Cat•emmental acdvities:
aarges for services:
Gerxral gavernrnenl S 47,231 f 55,081 S 75,01! S 7b,833 'S 7Y,454
Aublic safety 35G.567 329,175 495,091 343,219 428,353
Parks and rxrearian 5%,724 628,309 769,870 907.846 8�•�6
Community Developmenl 360,882 484,959 440,670 539,819 J37,350
Streets and roa�it 195,412 194,754 237,47� I75,677 1D9,733
5ewer 61l,157 557,833 634,462 72�,1% 689.D26
Operating granis and[ontribuHons 2,301.994 1.273.541 2.148,549 1.711.173 ].917.767
Capital granrs and rontributions 1,185,129 1,10Q,OU9 1,40Z786 907,813 673,932
To�a!go�emmental acti�•iRes program reveneees 5,655,701 4,573,664 6,153,905 5,227,T76 5,072.751
B�uiness-type aclrvities:
Qiarges For services:
Water 1,793,287 ],820,753 3,SS0,728 2,192,378 �192,075
Lopez 1.633.?83 1.769.929 1,944.492 2,350.434 2.667.329
Capital granls and contribudons water 1.792
Toka1 business-t}•pe aclivities program revmues 3,426,570 3,565,6$2 3,875.220 4,545,D44 4,659,401
Total primary governrnenl prognm revenun S 9,081,671 S 8,159,346 S ]U,029,025 5 9,)72.820 S 9,932,755
�� ��
Net(expense�revenur.
GovemmenWlatNvides S (7,446,193) S (9,495,572) S (9•757,276) � 3 (11,OTJ,6b5� S (72,928.377�
$usiness-type ectivities ],032,916 987,717 1,2%,833 I,713A26 1,524,329
Total primary governmenl net experue � fh,413,711) 3 {8,107,805} f (8,460,443) S (9,354,2?9) S {11,404,L�1R) _
�r ��
Agenda Item 8.c.
8v Page 94
Fiscal Year
2008 �OU9
S 4,240,653 S 9,216,9i8
7,527,S1b 8,09D.323
. ].916.258 i,944.018
Bfi1,279 680,610
3,347,886 z947,9Y4
759.438 738.749
457,271 460.671
14,098,301 ]8,578,603
1,236,670 1,3�4,507
2,363,814 2,834,416 '
3,600,424 4,158,423
S 22,698,T25 S 22,737.526
S 619,920 S 142,082
443,302 445,198
627,707 695,501
7.88,672 218,197
18Q,317 6,747
76Q,618 767,717
2,375,94d 1,77z492
664,433 5T1,876
• 5,905,915 s,67S,81D
z�,sas zzea,iv
3,395,773 3,673,452
5,73Z,258 5,958,079
S 11,638,173 f 10,583,889
S (13,792,386) S (13,95�,793)
2,737,834 1,799,156
S (11,060,552) f (]2,153,63�
81
Agenda Item 8.c.
Page 95
Crty ofArroyo Grartrle
CHANGES 1Af NEf'ASSETS
Last Seven Fiscal Years
General Revenues and Olher Changes in Nel Assels
Fiscal Year
Gol•emmental acNviNes: 2�03 20D4 2005 20D6 2�7
Taxes
Propertylaxes S 2,�0,2i6 S 3,122,129 5 3,491,330 S 9,572.642 5 5,2a0.�07
Sales and use ta,ces 3,2D1,889 3,315,874 3,460,478 3,b79,807 3,BDO,bh7
Trarssienl la3ging kas 369,456 399,79A 390,67(F 431,986 449,974
Franrhise kaxes 408,fi36 575,40lr 52b,792 566,000 `�$•�1
Business licerue lax 61,OS4 67,687 75,901 79,741 87,821
Debl sen�ice 238,048
Investment inrome 329,054 213.42p 3d7,595 4i6,46] 701,938 •
Oiher revenue 628.384 1.903.69� 1,358.260 1.294.7U8 1.�6,7�
Gain on sale of capital assets 759,681
7ransfers &17,934 1,526,273 776,875 1,103,520 1,Q51,37b
Total govemmental acHvifies 9,376,824 11,D64,421 1US55,999 12202,825 13,150.762
Business-t}•pe activities:
investmenl incame 92.889 60,SOfi 54,088 116,742 190,383
Truu[ers (&f7,93�) (1.526,273) (716,875) (1,103,52Q� {1,051.376)
Total business-type acdvibes (755,D45) (1.465.767) (b32,787} {986.778y (86D.943)
7olal pr'vnary gqverrtment S 8,621,T79 S 9,598,654 S 9,423,762 5 11,216,047 5 12,289.769
�� �
Change in Net AssN�
Govemmental activitie9 1,930,634 1,968,899 798,673 1,725,160 222.385
Btisiness-h�pe activifies 277,371 (478,Q50) bW,045 726,G48 663,336
Total primary govemmenl S 2,ZOB,D05 S 1,490,$49 S 1,462,719 S 1.851.SD8 f 885,727
..�.� ���
Source: Ciry of Arrvyo Grande Mnua!Financial ReporR
Ilie City o[Arrnyo Grande implemenled CASB 34(or the(iscal year ended June 34,2403.
InFamiaHort prior to the implemenlation o(GA5B 34 is nol avaifable.
Agenda Item 8.c.
sz Page 96
FisCal Yeat
2D08 2009
S 5,245,263 S 5,586,318
5.280,813 4,65S,T71
437,764 389,067
621,487 639,776
80,990 79,111
693,125 589,734
1,363,029 1,285,769
1,3�11,356 1,39Z494
15,313,527 14,621,07fi
199,396 112,543
{1,311,756) (1,392,44��
tr,�a�,�ss� �i,vg,sst�
S 14.�71,769 S 13,341,125
2,121,141 568,?B3
990.075 519.205
S 3,111,217 S 1,I87,4B8
��
83
. Agenda Item 8.c.
Page 97
Cit�ofArro�o Gra�:de
FUND BALANCES OP GdVERNA'fENTAL FUNDS
Last Ten Fiscal Years
Fiscal Year
2�]00 �00� Zpp2 2003
General Fund
Reserved S - S 5,244 S 8,758 f 5,654
Unreserved 456,382 1,611,634 2,489,824 2,993,021
Total General Fund S 456,382 S 3,fi16,878 S 2,498,582 5�6�
Ali other governmental funda
Feserved f 874,707 S 808,576 S 812,722 5 3,079,549
Unreserved,reported in:
Special revenue funds 3,358,�09 4.741,250 6,105,327 6,7�17,271
Capital projecfs funds (1.�52,433) (1,737,977} (7.591,345} (l.fi67,649)
Totat all vther gavernmental fvnds S 3,196,977 S 3,611,8�19 S 5,326,704 f�39•�
Source: City oF Arroyo Grande Annual Finan[ia1 Aeport
.8� Agenda Item 8.c.
Page 98
Fiscal Year
2004 2005 2006 2007 2� ?� �
S 525,5A7 3 24,468 S 1.1D8.791 S 778A55 S 794,186 S 725,546
].944.963 2,643,229 1,25[l,?87 1,1]6.751 2,272,789 2.72fi,�35
S 2,470,510 f 2,567,697 S 2.359.078 S 1,845,206 5 3,066,975 �
S 1,741.;i01 S 7,704.Gtl4 S 2,248.940 $ 2,b41.882 S 2,814,009 S 2,419.758
7,317,092 8.009.�75 7,566,466 30,984.`�7 11,556.498 11,367,7t5
{1,96�,33I) (1.865,635) (2.616.734) 397,0�1 528.838 530.905
�� '��
S 7,048,462 S 7,248,D13 S 7,198,G72 S ]9,OZ3,410 S 14,999,3�5 S�
��
$5
Agenda Item 8.c.
Page 99
Cfty ofArro�a Grnsrrie
CIiANGES IN FUND HALANCES OE GOVERNh1ENTAL FL3NDS
Y.ast Ten Fiscal Yeazs
Fiscal Year
2000 2001 2002 2003
Revenues
Tazes S 5,462,424 S 6,143,431 5 7,224,464 S 7,7-k2.916
Licenses and permits 333,417 394,678 936,768 3Z6,438
Intergovernmenla� 2,765,805 3,387,587 2,577,439 2,987,y37
Charges far services 1,b02,976 2,000,338 2,226,225 1,862,471
Use of money and properly 297,531 390,299 359,276 329,057
Fines and[orfeitures 101,8]0 93,487 127,165 147,3]1
pther revenves 322,592 535,282 404,295 �'-8.�
Tolal Re�enues 10,907,556 12,995,052 13,355,652 13,424,3]4
EMpenditures
General govemment 1,729,624 2,034,485 2,038,461 2,675,056
Po[ice protecNon 3,782,790 3,337,583 3,56Q,999 3,814,589
Fire protection 662,907 79Q65D 916,365 g96.g�
Streets and Roads ],37$,071 1,318,255 1,485,993 1,730,0�9
Sewers 275,019 225.696 759,�8 190.964
Comrnunitydevefopment 665,359 732,471 7Q3,382 771.439
Parks aad retreation �,109,381 1,120,556 1,216,486 Z,465,179
Capitaf outiay 3,460,757 1,988,513 � 7,562.625 2,524,327
Debt Service
Printipal 242,573 177,696 30,661 189,628
(nlerest - 125,342 17,659 5,789 ' 19.Z4Q
Cost of issuance
'Tota]expendicures 12,776,$]8 t1,fi93,709 17,783,t29 13,716,775
Excess o[revenues over(under)apenditures {1,869,262) ],301,343 1,572,523 (292,467�
Olher financin�sources(uses�: .
Proceeds from issuance of long-term debt ?3,330 2,029,870
Cost of issuarite (67,390}
Proceeds from sa[e vf fixed assels 794,607
L.ease proceeds 1]3,�70
1n5urauue reimbursements/other
Land sales
Proceeds from Capital Leasc
TransFen in 2,778,Q50 ],683,838 2,014,789 1,931,284
Transfers o�l (1.794,443) (].066.060) (2,298,249) (1,083.350�
Tota!other finanting sburces(uses� 983,557 62I,10$ 829,805 3,605,�21
Net change m lund balance S (885,705) S ],922,451 S 2,402.32$ S 3,312,560
Debt service as a percentage of noncapital expenditures 4.17% 2.U59L U.37X 1.90%
Source: City af Arroyo Grande Annual Financia]Report
Agenda Item 8.c.
86 Page 100 ;
Fiscal Year
20D�1 20�5 2006 2007 � �4
S 8,212,366 S 8,609,480 S 11,004,OI4 S 12,0?3,398 5 13,266,75Q S 12,703,434
288,935 316,494 321,112 ?51,710 197,536 �75,z�2
2,6B3,951 3,078,7U3 1,516,844 1,388,559 2,23(},140 1,375,605
2,124.631 2,704.596 2,35�,582 2,177.1D9 2,32(},190 1,96y.577
213,420 347,595 476,9fi1 701,918 843,126 �9.��
Y3$,372 128,181 1 T9,993 120,643 1I6,999 104,320
450,131 789,668 536,8fi8 508,756 853,555 b33,781
14,111,8�2 15,974,622 16,378,874 17,172,138 19.67&28b 17.369•�9�
2,214,920 3.128.497 4,792,777 4.067.Z3S �.166,466 4,075.286
9,274,415 4,809,495 5,173,731 5,447,924 5,534,877 5,295,2U9
1,226,124 ],247,I85 ],326,944 1,599,D59 1r654,881 1,740.t63
1,766,639 1,850,77 3 1,113,345 1,7 57,235 1,I14,I81 1,110,200
218,754 222,150 7]B.243 2G7,076 248,806 224.587
966,162 1,092,513 654,159 929,1% 858,840 652.609
y.592,374 1.675,641 1,836,832 1.$46,85+1 ],865,175 I.892,237
4,&11,957 9,259,607 2,497,786 2,333,OD1 3,214,579 3,379,483
29,fi27 90,497 9b,3% 97,329 84,024 194,775
77.387 79,772 7f?,723 102,185 38Z,013 499.702
312,051
17,207,359 18,457,070 17,790,384 18,147,144 19,128,892 14,613,251
{3,095,54� (2,976,248) (1,461,510) (475,011� 744,444 , (1,673,b54)
6,265,000
484,799
4,907,]67 5,036,622 3,687,453 3,440,859 4,75�,885 5,116,137
{3.380,894) (2,213.2D6J {2,583.933� (2,389,483) (3.355.12� (3.723.643)
7,526,273 2,923,416 1,I�3,520 7,336,376 1,397,760 1,877,293
S (1,569,T74} S 347,169 f (357,990) S 6,361,365 3 2,147,2p4 S 2U3,639
D.78a6 1.18% I.10% 1.28X 3.02% 4.28X
�7
Agenda Item 8.c.
Page 101
CitJ of ArroJo Grc��tde
GENERAL GOVERNMEN'TAL'XAX R�VENUE5 BY SOUI2CE
Last Ten Fistal Years
Transient Property UtiEity
�iscal Property Sales dz Occupancy Busu�ess Franchise Transfer User
Year Taxes Use Taxes Tax Licenses Aevenues . Tax Tax TotaE
2000 $ T,903,874 $ 2,684,004 $ 196,748 $ 51,899 $ 317,1b2 $ 78,771 $ 324 S 5,232,Ti8
2001 2,22b,129 2,842,729 2b8,952 52,531 319,490 95,32i - 5,805,152
2Dp2 2,927,430 3,069,234 347,5b4 55,]58 443,004 121,95b - 6,458,3,�6
20D3 2,640,126 3,20i,889 369,456 61,014 90&,636 130,I50 - 6,811,771
200� 3,122,124 3,315,874 399,794 67,887 515,446 128,704 - 7,599,789
2005 3,534,079 3,460,478 390,670 75,901 526,792 150,563 - 8,]38,483
2D06 4,192,b36 3,674,807 434,98b 79,701 5b6,000 151,$74 - 9,7QQ.004
2�7 5,240,507 3,Sd0,b67 449,474 8],822 588,841 109,1$2 - 1D,270,492
2008 5,2D1,9U4 5,280,813 437,164 80,990 621,987 93,359 - ]2,7I6,217
2009 5,518,824 4,658,777 389,d67 79,111 639,776 67,524 - 11,353,079
Includes all governmental fund types(General,Special Revenue,Capital Projects,
and Debt Service Funds).
Source: City oF Arroyo Grande Annual Financial Reports
Agenda Item 8.c. �
88 Page102
City of Arroyo Grande
ASSESSED AND ESTT114ATED ACTUAL VALUE OF TAXABLE PROPERTY
Lasf Ten Fiscal Years '
Secured Unsecured Total [Jet Assessed Eslimated
Fiscal Gross Assessed Gross Assessed Gross Assessed Taxable to Pmperry Actual
Year Value Value Va1ue Exemptions Value Va1ue Va�ue
2000 $ ],039,810,927 $ 24,916,189 $1,06�1,727,716 $ 25,336,180 $ 1,039,390,936 100% $ 1,039,390,936
2001 ],162,3$S,Rt2 31,851,Q83 1,194,236,995 26,302,135 1,167,93�.660 10096 ],1b7,934,860
2002 1,267,0�5,775 35,535,149 I,302,580,924 26,557,127 ],276,023,797 100% 1,27b,Q23,797
2003 1,394,OSb,860 36,165,293 ],430,216,153 26,967,524 1,403,248,629 100% 1,403,248,629
2004 y,549,938,583 39,202,83$ 1,584,147,421 27,451,140 �,556,690,281 100X 1,556,690,281
2005 7,705,009,381 37,532,227 1,792,54],608 27,317,728 ],775,223,880 100% 1,735,223,880
2006 7,854,79�5,694 45,164,815 1,899,364,509 26,909,f37 ],872,455,37Z 100% 7,872,455.372
20p7 2,051,896,464 41,436,924 2,093,333,388 25,74d,180 2,066,543,208 100% 2,066,593,208
20Q8 2,]9b,09i,386 4],592,228 2,237,683,614 26,977,685 2,210,7Q5,929 100% �,210,705,929
2009 2,241,770,b14 45,964,735 2,337,735,349 27,218,7DD 2,31U,576,649 1009G 2,310,516,649
For romparison purposes,gross assessed valuations include homeowners and other exemptions. Atthough these
exemptions reduce property tax collections,the revenue loss is reimbursed by the State of CaZifomia. As such,
gross assessed valuation is the revenue base used in establishing preperty-!ax related revenues.
Source: San Luis Obispo County Auditor-Controtler
89
Agenda Item 8.c.
Page103
City of Aa•royo Gra�ide
PRQI�ER"fY TAX RATES-DIR�CT AIVD OV�RLAPPING GOVERNMENTS
Last Ten Fisral Years
FiscaE San Luis Obispo State Water lTnified/High Lopez Darr► Fire Total
Year County Tax Rate Froject Tax Bond Lease Sonds Bonds �Fax Rate
2000 1.OQ000 0.0035U 0.01680 0.00000 0.04D00 1.42030
20Q1 1.00000 O.D0230 O.Q1880 0.02790 O.00ODO 1.U4940
2p02 2.OD0�0 O.IX)?30 O.O1b70 Q.0198Q O.OpOpp 1.03$80
2003 1.00000 0.00230 O.O1380 0.01910 0.00000 1.03520
2004 ].d00D0 0.00230 0.01211 0.01519 0.01341 1.04264
2005 1.00000 0.00?23 U.03245 6.01384 QA1301 7.06154
2006 2.00DOD 0.00222 0.02018 0.01149 O.Ol1DQ 1.04499
20D7 1.00000 0.00221 0.01934 O.Olfl17 • 0.009G4 1.d�1136
2D08 1.00000 0.00200 Q.02364 0.00967 0.00895 1.43422
2009 2.OD000 0.00220 Q.02854 0.00%7 O.D0820 1.04861
Valuations are estab2ished by the County Assessor of the County of San Luis Obispo,except(or property
owned by private urility companies,which is vaIued by the State of Califomia. Under the pravisio�u of
ArHcle XIiA af the 5tate ConsHtution {ProposiHan 13 adopfed by the voters on June 6,2978) proppFtips
are assessed at 1OQ76 of full value and subseqoently increased at a maximum rate of Z%per year. The
County collects prvperty taxes and distributes the appropriate amount to each tity. Each �1.04 of
property lax is distributed to various]ocal government agencies based upon fixed allocation factors.
Source: HDL Coren Ec Cnne.San Luis Obispo County Assessor
Agenda Item 8.c.
90 Page 104
City of ArraJo Graa�de
PRINGPAE.PROL'ERTY TAXPAYERS
Current Year ar�d Nine Years ago
2008-09 1999-00
Percenlage Percentage
of Total of Tota]
Taxable TaxabEe
Assessed Assessed Assessed Assessed
Taxpa}'er Type of Business Valuation Rank Valuation Valuatiort Rank Valuation
�—
�SJ Centers LLC Cammercial S 40,942,d94 1 1.75% $ 15,$24,622 1 1.A9%
SunriseTerraceMobilehorneOwners Residential 1Q,865,21fi 2 0.4b°Yo 8,$71,258 , 2 0.63%
Tlanfred G.Freutel Trust Residential 9,084,1i8 3 0.39°G 7.664�50# 3 fl_7��'°
EI'T Arroyo 1nt Residential 7,423,254 4 0.3296
Ray B.Bunnel! Commertiat 6,623,185 5 0.28°l�
Bolsa Chica Mobile Estates Residenlial 6,319,8D0 6 0.2796
Orradre Ranch A CaliFarnia LP Cammercial 5,838,686 7 0.25%
NK'rCammertial LLC Real Estate 5,665,D00 S �•?4°6+
OceanOaks LLC Califarnia Ftesidential 5,398,d74 9 Q-2396
CliFford SranchTrust Residential 4,930,271 10 U.2196
Weststar Real Estate Irx Recreational 6,OG5,2b8 4 D.57%
MSS Properties Inc. Commercial 5,900,136 5 0.5596
Yates Family Partnership Commerciai 5,219,045 6 Q.4996
Ernest S.dt Juanita D,McMuflen Residential 9,488,887 7 0.4296
Casa Grande Joint Venture Commercial 4,151,1I$ S 03996
VonsCvmpanieslnc RetailGroceryStore 3,78t,486 9 Q•��
Howard D.&Aileen B.Mankins lndustrial 3,219,926 10 0.30 A
�
Totals S 103,094,69b 4.4596 5 65,191,730 �.12�'°
�� � �—�� �
Saurce: HDL Coren&Con�San Luis Obispo County Assessor
91
Agenda Item 8.c.
Page105
City ofArroyo Grasrcle
SECURED FIZOPERTY TAX ROLL LEVIES AND COLLECTIONS
Last Ten Fistal Years
Total Setured Tax Current�Fax Percent of Levy Current Year Percent
Fiscal Year [-evy Callections Collected � delinquencies Delinquent
2000 $ 1,733,769 $ ],733,769 100X ' �
2001 1,9-13,655 ],943,655 100`X ' `
2002 2,114,97I 2,119,971 100X ' •
20Q3 2,318,552 2,318,552 ]00% ' '
2004 2,582,79Q 2,587,205 100% ." '
2005 2,852.686 2,852,68G 100X = '
2D06 3,120,935 3,120,935 lOd% ' '
2007 3,452,422 3,452,422 ]00� ' `
2008 3.69fi,974 . 3.696,974 10096 * "
- 2DD9 3,855,62b 3,855,626 100� ` '
Note:
The City has elected the Teeter Plan method of property tax collection,whereby the County remits]00�of taxes levied and pursues
collectian and retains any delinquen#taxes and relaled penalities and interest.
Source: San tuis Obispo Connty Auditor-Controller
Agenda Item 8.c. �
42 Page 106
Cit�of Arroya Gratsde
OTH£FZ POST�14iPLOY111ENT BEIVEFIT5{OPEB} �
STATEMENT OF FUNIJING PROGRESS
For the Fiscal Year Ende�i June 30, 20Q9
Aetvarial Achtarial Accrued
Valuation Liability(AAi.) Unfunded IJAAL as a Percenlage
Actuarial Valuation of/LUeLs f'rojecled Unit Cost AAL(UAAL) Funded Itatio ofCvvered Payro[I
Dale (a) (b) (�aJ (a/b) Covered Payroll(c) {(�a)/�)
7/1/2�07 - S 1,835,537 $ 1,835,537 0% S 11,569,628 169G
7/1/2007 - ],835,537 1,835,537 0% 17,234,485 1b96
Source: Cify of Arroyo Grande Arvival Financial Report
93
Agenda Item 8.c.
Page107
City of As-royo Graride
TAXABLE SALES BY CATEGORY
Last Ten Calendax Years
(in thousands of dollars)
1999 2000 2001 2Q02
AppareI5tores $ 3,431 $ 7,148 $ 8,418 $ 9,Z14
General Merthandise 42,701 47,334 53,393 56,500
Fpod Stores 8,68Q 14,554 ]b,272 T7,226
Eating and Drinking Plares 28,612 20,2b8 21,434 24,013
Building Materials 22,744 22,46$ 23,$30 22,950
Auto Deaiers and S�pplies 41,458 46,584 51,727 57,675
Servire 5tallons 24,794 30,435 29,553 27,561
Other RetaiI Stores 27,846 32,82$ 37,786 42,504
All Other Outlets 46,533 49,934 53,219 53,998
Tatal $ 235,759 $ 271,553 $ 295,632 $ 305,54!
Source:State of CaliFornia Board of Equalizafion and the HdL Companies
Note: Due to confidentiality issues,the names of the ten largest revenue payers are not avai2able.
The categaries presented are intended to provide alternative information regarding the sources of the
City's revenue. .
Agenda Item 8.c.
44 Page 108
2aos zoa� zoo5 Zoob 200� zoos
$ 9,290 $ 9,872 $ 10,203 $ 10,161 $ 10,190 $ 9,907
57,073 58,949 60,052 61,516 61,639 62,295
18,306 18,304 19,960 21,077 1$,561 17,909
25,829 27,101 25,521 26,827 28,079 30,538
24,979 27,107 24,713 27,485 24,672 22,1 l8
48,910 48,959 51,966 44,011 37,324 26,9]5
32,041 39,591 43,146 43,62I 44,033 48,639
45,544 4b,059 48,4b1 46,017 45,992 39,762
54,213 62,606 66,785 68,978 59,348 50,469
$ 31b,18� $ 338,548 $ 355,807 $ 349,693 $ 329,838 $ 308,552
�RS�
95
Agenda Item 8.c.
Page109
City af Arroyo Grande
AATIOS OF OUTSTANDING DEBT BY TYPE
tast Ten Fiscal Years
Governmental Activities
General Obligation
Fiscal Year Bonds Capital Leases Tax Allocation Bonds
2000 $ - � Z�s,� � -
zoal - 1�6,ssz -
2002 - 177,630 -
2003 1,900,000 117,873 -
2004 1,9pp,Opp 93,247 -
2005 1,835,000 67,75D �
20Db 1,765,000 41,353 -
2007 1,695,000 14,024 6,285,000
2008 1,625,000 - 6,2$5,000
2Q09 1,550,OU0 - 6,275,400
Source: City of Arroyo Grande Annual Financial Reports
96 Agenda Item 8.c.
Page110
Business-type Activities
%of 6stimated
- Lopez Water Safe Water Tota�Primary Actual Value of Outstanding
Loan Loan Capital Leases Covernment Taxable Property Debt per Capita
$ 974,7I0 $ 79$,111 $ 50,686 $ 2,102,506 0.20% 132.42
- 729,328 - 846,2I0 Q.07°,6 52.97
- 656,257 - 833,$87 4.07% 51.28
- 578,630 41,415 2,637,9I8 0.19% 154.65
- 495,164 32,76I 2,522,172 O.lb% I52.10
- 448,557 23,803. 2,335,110 0.14°,6 141.21
- 315,488 � ]4,529 2,�36,370 Q.11°�6 12$.7�
- 216,617 4,927 8,215,568 0.36X 490•22
- 111,5$2 - 8,021,5$2 0.34% 470.86
- - 375,Q73 8,20D,Q23 0.37% 480.10
97
Agenda Item 8.c.
Page111
Cit� of ArroJo Ga•artde
RA'FjOS OF GENEAAL BONDED DEBT OUTSTANDjI�TG
Last Ten FiscaF Years
Fire General Obligation Bond
Less:Amount Ratio of Net
Available in Estimated Actual Bonded Debt Net Bonded
Genera7 Debt Serv9ce Net General Taxable Value of tn Assessed Debt Per
Fiscal Year Bonded Debt Funds Bonded Debt I'roperty Value Population Capita
200a S - $ - $ - $ 1,039,39C�,93b O.Od54 55,878 -
2001 - - - 1,167,934,860 O.OQ% 15,975 -
2002 - - - 1.276.023.797 0.0474 ]6.260 -
2003 7,900,DOQ 1,836,100 b3,90Q 1,4p3,298,b29 4.00`X 16,523 3.87
2004 1,900,000 456,260 1,443,790 1,556,b90,281 0.09% 16,582 87.D7
2005 ],$35,000 229,673 1,605,327 ],715,273,880 O.Q9� ]6,537 97•07
2006 1,765,00Q 323,029 1,441,971 1,872,455,37Z 0.08� f6,599 86.87
20D7 1,695,000 415,430 2,279,570 2,056,593,208 0.067� I6,759 76_35
2008 ],625,000 499,891 1,125,1Q9 2,210,705,929 0.059G 17,Q36 �•�
2009 i,550,DOQ 568,611 481,789 2,310,5f6,649 �.04% 17,080 57.45
Source: San Luis Obispo County Tax Assessor Roils
California Departme�t of Finance
i
Agenda Item 8.c.
g$ Page 112
Cifij of Arroyo GrR�ide
DIT�ECT AND OVERLAPPiNG DEIiT
J�ne 30,2009
Percentage Amount
Applicabte�o Appl[cable to
Net Debt C�ty of Arroyo the City of
Jurisdiction Oulstanding Grande Arroyo Grande
San Luis Obispo County Flood Contro�and�NaEer Conservalion Dislrict,Zone No.3 $ 11,450,000 32.956% T 3,773,462
Lucia Mar Unified School�istrict 40,444,218 20.417% 8.y"�.�gb
City oF Arroyo Grande 1,550,000 100.000% 1,5�0,000
San Luis Obispo County Certificates oF Parlicipation 91,725,000 5.6�1G% 2,355,794
San Luis Obispo Pe�sion�l�tigations 127,169,398 S.fr4696 7,174,984
5an Luis Obispo Conimunify College District Certificales of PartiCipation 72,730,000 5b2496 715,935
Lucia Mar Unified School District Certificates of Participation 6,245,000 20.417°�f, 1,275,d42
Total Assessed Vaivalion: S 247,313,616 g����
Ralios to Assessed Valuatiore
Direct Debt 0.07%
Total Rirert and QverlappingTax and Assessme�t De6t 58.00°,6
Combined Tota!Debt 1.14%
`Assessed valuation caIculated as follo�vs: �
Net Taxable Value S 2,337,735,349
l.ess:Redevelopment Agency Tax Increment (136,891,bq9)
7ota1 Assessed Va[uation S 2,20Q,893,740
Source: Cali[ornia MunicipalSEatistics
99
Agenda Item 8.c.
Page113
Citf of Arro�a Grarrde
LEGAG D�B'i'T�ARCIN INFORAIATION
June 30,2009
� z000 zoot zooz zao�
Debt Limit E 39,927,26� S 44,7&3,887 S 48,846,785 S 53,633,706
Tota!net debt applicable to limit . - - - -
Lega!�iebt margin S 39,9�7,267 S 4a,783,667 S 48,9�16,785 S 53,633,106
�..��
Total net debt applicable to the limit as a percentage o[the limit OX OX 0% 096
Note 1:
SecGon 436U5 of CaliFomia Government Code estabfishes a legal
debt limit of 15% of grosa assessed valuatian far municipalides.
However,this provision was enacted when assessed valuation was
established based on 25%of market value. Effecdve with FY 198]-
82,taxable property is assesud at 300%ol market va[ue. Although
the debt timit provision has not been amended by the Slate since this
change,the percentage has been proportionalely modified to 3.75%
for the purposes ol this calcula6on for consutency with the original
9ntenl of the State's limit.
Source:San Luis Obispo Counfy
Agenda Item 8.c.
Zoo Page 114
20D4 2005 2006 20[?7 2008 �004
S 59,405,303 S 65,3-55,'r�8 S 71,226,1b9 S 70,520,002 S i6,003,136 $ 79,840,U76
S 59,405,303 S 65,345,348 S 77,Z26,i69 S 70,520,002 S 76,UO3,13fi 5 79,890,076
0% 0� OX 10% 9°L 9�
Legal Debt Margin Calculafion For Fiscal Year 20R9
Assessed value S �37,735,349
Debt Limit-3.75 of Total/�ssessed Vatcee S 87,b65,076
Amount of Debt Applicable ta the Limit ��'82''•��
Legal�ebt Margin S 79,840,076
' 301
Agenda Item 8.c.
Page115
City of Arr•oJo Gralyde
DEII9QGRAPHICS STAT�STICS
Last Ten FiscaI Years
High School Drop School Enrollment UnemploJ�ment Rate
Fiscal Year Popalation(1) Median Income(2) Out Ratp(3} (3) (�1)
2000 15,878 - 1.5% - 4.0�
200] 15,975 - 1.4� - 4.0%
2002 16,260 - 1.4% - 4.7%
20Q3 16,523 - 2.3% - 4.7�
20D� � 16,582 - 2.046 - 4.6�
2005 I6,537 - 1.7% - 4.3�
2006 16,599 - � 2.3� 1U,960 4.Q%
2007 16,759 - - 1Q,96U 4.2%
2008 17,fl36 69,206 - 10,9D0 b.OX
2009 17.080 72,327 - ]0.620 7.9�
Source: (1) State af California Department of Finanre
(2) San Luis Obispo County,not a�l data available
(3}Lucia Mar UniFied School District,not all data available
(9)US.Department of Cabor
Agenda Item 8.c.
��Z Page 116
CitJ ofArrayo Grr��rrle
PRINCIPAL EIVIPLOYERS
Current Year and Nine Years Ago
2068-09 1949-00
Percentage of Percentage oF
Total City Ta1a1 City
Emplayer Emp[o}�ees Rank Employment EmQloyees Rank Employment
Lucia?�4ar School District 976 1 11� ' ' r
Arroyo Grande CammunityHospita] 380 2 5% ` " '
Wal-Mart 223 3 3'a6 ` " �
City af Arroyo Grande 190 4 2% ` ' `
Albertson's 130 5 2% • ' `
• Applebees 115 6 IX ' ' "
K-Mart IOQ 7 1% • ` '
Chili's 75 $ 1% ' ' �
Trader Jces 69 9 1� • ` `
Aegal Cinemas 50 10 1% ' ' �
•Data not available
Sources: University of Califomia,Santa Barbara Ewnamic Foretast Project
City of Arroyo Grande Business Licer�se records
103
Agenda Item 8.c.
Page117
City of Ar�ro�o Grar:de
FULL-TIME EQUIVALENT CITY GOVERNMENT EIVIPLOYEES SY FUNCTION
Last Ten Fiscai Years
Fiscal Year
2000 2001 2002 20(}3 2004 2005 2066 2007 2008 2�Q9
GeneraIGovernment ]3.0 i3.0 12.0 13.0 12.4 11.0 ]0.4 10.5 10.5 10.5
Police 35.0 36.0 36.0 35.0 36.0 36.0 36.D 36.0 36.0 35.0
Fire and Bui[di�g 7.0 7.0 8.0 7.0 8.0 10.0 ll.0 11.0 17.0 10.0
Cammunity Development 6.0 6.0 6.D 6.0 6.0 6.0 5.6 6.D b.Q 4.5
Parks&Recreation 12.0 14.0 14.0 14.0 14.0 15.0 15.4 Z6.0 16.0 15.0
Engineering/Streets 15.0 15.0 16.3 15.0 16.3 15.3 15.3 ]5.3 15.3 13.3
Water 5.0 5.0 5.4 5.0 5.4 6.4 6.4 6.4 6.4 6.4
Sewer 2.Q 2.0 2.3 2.0 2.3 2.3 2.3 2.3 2.3 2.3
Total 95.0 98.0 100.0 97.0 lOQ.O 102.0 102.0 103.5 103.5 97.0
Source: City of Arroyo Grande Budget Recvrds
Agenda Item 8.c.
�oa • Page 118
Ci f�of Arroya Grar�de
QPERATING IIVD{CATQRS BY FL€NCTION
Last Ten Fiscxl Years
Fiscal Year
2000 2001 2062 2D03 2004 2005 2046 2007 2i108 2009
Genera!Go�•emmenl
Number o[Business Licer�ses 3,250 1,311 ],320 • 1,325 • 1,935 1,900 1,713 1,705
Numtero[minutesfranstribed 30 30 30 J6 33 36 31 3i 24 35
Number o[Agenda items processed 355 3U0 300 2$6 312 320 297 3� �OZ 2�5
Number o[recruitments ]3 29 29 29 24 29 24 33 51 31
Police
NumbeT of O(ficers 25 25 26 25 26 27 27 27 �7 27
Incidents recorded 16,261 17,702 16,559 17,394 16,582 17,300 14,448 12,4% 72518 14,150
Atajor crimcs 464 39E ' 373 395 437 480 510 5W 498 395
Tratfic collisions 22l 261 250 2�0 280 390 442 479 325 450
Traftic enforcemen!aclivities 5,692 6,?Otl 6,922 7,064 4,957 6,000 4,149 �,029 4,646 4.616
Arrests 666 768 772 i88 6% 780 58{ 697 � �
Fire
Emergency responses 7,200 I,37� 1,265 1,528 1,668 1,SD3 1,632 1,780 1,518 1,717
Fire and safeiy inspertions • • 540 640 540 550 540 S50 590 550
Suilding permi�s issued 451 412 626 473 549 540 550 560 530 540
8uilding inspections conducttd 3,200 3,40Q 3,400 9,000 4,435 4,500 3,400 4,500 3,508 4,500
Ensineering/Slreets
Miles of Streets maintai�xd 65 b5 45 65 b5 :0 70 10 55 67
I�liles of Sewcr muintained ' S2 53 55 62 63 61 65 66 65 bb
Number o(vehiclea mainiained 78 82 8fi B6 87 66 89 90 7� `�1
Pieces olequipmenl maintained 375 380 385 385 385 386 385 394 385 389
In-House capita!projetts co�sslrucled 7 3 9 6 3 2 3 3 3 3
Capilal prajects tonslructed 20 B 8 9 6 9 6 1 b 7
C[P stvdies ini�ia�ed 2 3 2 2 2 ` 2 ' 2 "
ClPstvdiesmmpleted ! 3 4 3 l 1 1 1 1 ]
Plan und Mep checks completed 100 100 200 100 ]00 28 13 E 8 8
Streetse�vire requests 248 270 360 480 590 5t0 550 560 560 560
Commwvty Development
Number oF Plarvdng Commission agendaa 30 2b 1B Z3 29 29 26 20 37 2{F
Nvmber of I'lanning Commtssion staf(reports 86 75 60 69 79 60 $D 36 3� '8
Number oF ARC agendas 18 74 12 17 ` ' IS �3 �Z �S
Parkt and Recreation
IVumber of 5�reet trees rnainta�ed 1,32D 1,330 1,340 1,356 1,360 1,OOD 1,OGU ],041 1,191 1,200
Registrations 11,300 11,SD0 71,500 11,654 11,SOD 11,650 11.500 11,G50 11,D00 11,650
ParlicipnMa in City rerreatioa sporte 2,825 2,681 z91! 2,965 2,870 3,090 3,736 3,132 3,14� 2,200
Number of programs/events/rlasse� 70 70 72 73 T1 T3 72 73 ll� 91
Number a(teams(adult soflbeQ,basketball nnd vol[e�'ba1!) 251 258 272 279 • 272 281 29d 301 '.�1b �1
Children in Molion enrollment 1,000 1,050 1,050 1,100 1,05Q 1.700 1,050 1,050 1.200 1•?SO
Water
LNalercvslomeracrounts 5,713 5,862 6,035 fi,035 b,Q53 6.117 6,209 6,422 6,449 6,457
Acrc feel od waler consumed 3,231 3,Z1Q 3,353 3,458 3,490 3,204 3,037 3,215 3,343 3,177
Mila o!Waler lines mainlairxd 63 61 65 65 66 67 68 64 69 64
"Data avt available
Svurce: Cily oF Arroyo Grandc Budget Recorda
105
Agenda Item 8.c.
Page119
City of Ar•ro�o Grnrrde
CAPITAL ASS�T STAT[STICS BY FUIVCTIOr1
Last Teft Fiscal Years
Fiscal Year
2flQD 20Q1 2D02 2003 2D04 2005 2fl06 2047 2408 20D9
Police
5lations 1 1 1 S 1 1 1 1 1 1
Patro!UniFs lp 10 10 ]0 10 10 10 10 10 ��
b7otorcydes Z Z 2 Z ? Z Z z � 2
Pire
5tations 7 1 1 1 I 1 1 1 1 1
Fire 7rucks{ladder truck) ] 1 1 1 7 1 1 1 1 1
Fire Engines 5 5 5 5 5 6 5 6 6 3.5
Engineering/Streets
Streets(mJes) 65 65 65 65 65 70 70 79 70 7D
Parks dc Recreation
Parks 57 17 ]7 18 ]8 18 I8 19 19 �9
Acreage oF Parks 142 t42 142.3 150.3 150.7 ]50.9 150.9 151.6 151.fi 151.6
Cvmmunity/RecCenters 2 Z 2 Z Z Z 2 z z 2
Water
Water mauu(miles) • ' 68 68 fi6 68 6$ 66 b8 b9
Waler capacity(mellions of gallotu} 5 5 S 5 5 5 6.45 b.45 6.45 6.45
•�ata not avai2able .
5ource: CBIZ GASB 34 Intrastructure Invenlory and Valuation
City records
Agenda Item 8.c.
106 Page 120
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 26, 2010
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City CounciL Council Member Chuck Fellows, Council Member Ed Arnold, Council
Member Joe Costello, Mayor Pro Tem Jim Guthrie, and Mayor Tony
Ferrara were present.
City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraetsch, Chief of Police Steve Annibali,
Commander Gearhart, Commander Hough, Battalion Chief Riki Heath,
Building Official Johnathan Hurst, and Community Development Director
Teresa McClish.
3. FLAG SALUTE
John Murray, Arroyo Grande Lions Club, led the Flag Salute.
4. INVOCATION
Pastor Robert Banker, Open Door Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Costello moved, Council Member Fellows seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Jim Dickens, Branch Mill Road, former Council Member, spoke of the importance of the public
trust in its elected officials and the public's expectation that elected officials will commit the
necessary time and energy to serve the best interests of the City. He encouraged any Council
Member who could not provide focus on their elected duties and who have lost the public's trust
due to poor choices to do the right thing and resign.
Bob Lund, representing Arroyo Grande In Bloom, invited members of the public to view the
completion of a fire resistant demonstration garden at the Fire Station on Traffic Way and spoke
of the benefits of such a garden. He also spoke on behalf of the Arroyo Grande Village
Improvement Association (VIA) in response to some opposition expressed about the Short
Street issue, and stated that the Board of Directors supports the proposed project to improve
the community, assist in better economic development of the community, and that it would add
a lot of beauty. He encouraged people to attend a VIA meeting on Thursday morning at Branch
Street Deli to hear more details about the project.
Agenda Item 8.d.
Page 1
Minutes: City Council Meeting Page 2
Tuesday, January 26, 2010
Patty Welsh, Cordero Court, said that the people of the United States are to presume the
accused innocent until proven guilty; that elected officials are held to a higher code of ethics
than the citizens that elected them to office; and that the City has the right to vacate a Council
seat if they are found guilty of a felony.
Tim Moore, Fair Oaks Avenue, spoke in opposition to Centennial Plaza and the closure of Short
Street, expressing concern about additional park maintenance, high costs of the project, and
giving away public property for restaurant seating.
Manetta Bennett, Allen Street, opposed the closure of Short Street; spoke of its history and
stated it is a vital part of the City; referred to Farmer's Market and stated it needs to remain
where it was originally located.
Ira Huqhes, Canyon Way, Village business owner, and Chair of the Downtown Parking Advisory
Board, referred to an upcoming VIA meeting where a discussion would be held regarding Short
Street and the proposed Centennial Plaza; stated he has served the City for 30 years and wants
to improve businesses; does not care about more beautification efforts; and opposed closure of
Short Street.
Manetta Bennett, Allen Street, stated that the Arroyo Grande City Council meeting was not
advertised in The Tribune.
Camay Arad, Village business owner, referred to the picture in The Tribune of the Short Street
closure and expressed concern about the closure as it relates to flexibility for emergency and
public access.
8. CONSENT AGENDA
Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda
Item to do so at this time.
Ira Huqhes, Canyon Way, referred to Items 8.c. (Annual Adjustment of Development Impact
Fees), 8.d. (Annual Adjustment of Sewer Connection Fees), and 8.f. (Designation of Assistant
City Attorney and expressed concern about the proposed fee increases since the cost of living
is going down and inquired about the financial impacts associated with Item 8.f.
Hearing no further comments, Mayor Ferrara closed the public comment period.
Mayor Ferrara requested Item 8.g. be pulled for a brief presentation and Mayor Pro Tem Guthrie
pulled Item 8.f. for an explanation.
Action: Council Member Arnold moved, and Mayor Pro Tem Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the exception of Items 8.f. and 8.g., with
the recommended courses of action. City Attorney Carmel read the full title of the Ordinance in
Item 8.j. The motion passed on the following roll-call vote:
AYES: Arnold, Guthrie, Costello, Fellows, Ferrara
NOES: None
ABSENT: None
8.a. Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period January 1, 2010 through
January 15, 2010.
Agenda Item 8.d.
Page 2
Minutes: City Council Meeting Page 3
Tuesday, January 26, 2010
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of December 31,
2009.
8.c. Consideration of Annual Adjustment of Development Impact Fees.
Action: Adopted Resolution No. 4244 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING DEVELOPMENT
IMPACT FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD
CONSTRUCTION COST INDEX".
8.d. Consideration of Annual Adjustment of Sewer Connection Fees.
Action: Adopted Resolution No. 4245 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING SEWER CONNECTION
FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION
COST INDEX".
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of January 12, 2010,
as submitted.
8.h. Consideration of Recommendations Involving Efforts to Locate a Homeless
Facility in the South County.
Action: 1) Appointed Mayor Pro Tem Guthrie to the San Luis Obispo County
Community Foundation Klaproad Initiative Task Team; and 2) Authorized the City
Manager to submit a letter on behalf of the City to Assemblyman Blakeslee requesting
State legislation to enable the City to spend Redevelopment Agency Affordable Housing
Set Aside funds outside the City limits for the purpose of constructing a regional
homeless shelter.
8.i. Consideration of Acceptance of Public Improvements and Easements for Tract
2792 and the Quitclaim of a Sanitary Sewer Easement.
Action: 1) Adopted Resolution No. 4247 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND
IMPROVEMENTS FOR TRACT 2792 CONSTRUCTED BY CENTRAL COAST REAL
ESTATE DEVELOPMENT; and 2) Adopted Resolution No. 4248 as follows: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
APPROVING THE QUITCLAIM OF A SANITARY SEWER EASEMENT IN TRACT
2792.
8.j. Consideration of Adoption of an Ordinance Providing Time Extension
Opportunities to Land Use Entitlements Consistent with State Legislative Action.
Action: Adopted Ordinance No. 619 as follows: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE EXTENDING CERTAIN
DISCRETIONARY APPROVALS ACCOMPANYING SUBDIVISION MAPS
CONSISTENT WITHASSEMBLYBILL 333".
ITEMS PULLED FROM THE CONSENT AGENDA
8.f. Consideration of Designation of Assistant City Attomey.
Recommended Action: Approve designation of David Hirsch as Assistant City Attorney
under the existing Legal Services Agreement with Carmel & Naccasha, LLP.
Agenda Item 8.d.
Page 3
Minutes: City Council Meeting Page 4
Tuesday, January 26, 2010
Mayor Pro Tem Guthrie referred to the staff report which states there is no financial impact from the
proposed action and that any work performed by the Assistant City Attorney would be work that would
otherwise have been performed by the City Attorney and such work would be within amounts already
budgeted for legal services.
Action: Mayor Pro Tem Guthrie moved, and Council Member Fellows seconded the motion to
approve Item 8.f. with the recommended course of action. The motion passed on the following
roll-call vote:
AYES: Guthrie, Fellows, Costello, Arnold, Ferrara
NOES: None
ABSENT: None
8.g. Consideration of a Resolution in Support of the Local Taxpayer, Public Safety and
Transportation Act of 2010.
Recommended Action: Adopt a Resolution in support of the Local Taxpayer, Public
Safety and Transportation Act of 2010.
David Mullinax, representing League of California Cities, provided background on the Local
Taxpayer, Public Safety and Transportation Protection Act of 2010 for potential placement on
California's November 2010 Statewide Election ballot.
Action: Mayor Ferrara moved, and Council Member Arnold seconded the motion to approve
Item 8.g., with the recommended course of action. The motion passed on the following roll-call
vote:
AYES: Ferrara, Arnold, Costello, Fellows, Guthrie
NOES: None
ABSENT: None
9. PUBLIC HEARINGS:
None.
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Consideration to Approve Construction Plans and Specifications and
Environmental Exemption for the Tally Ho Road Sidewalk Project, PW 2009-07
(continued).
Council Member Fellows declared a conflict of interest due to ownership of real property near
the project and stepped down from the dais.
Assistant City Engineer Mike Linn presented the staff report and recommended the Council: 1)
Approve the construction plans and specifications for the Tally Ho Road Sidewalk Improvement
Agenda Item 8.d.
Page 4
Minutes: City Council Meeting Page 5
Tuesday, January 26, 2010
Project, PW 2009-07; 2) Find that the subject project is categorically exempt from CEQA
pursuant to Section 15301(c); and 3) Direct the City Clerk to file a Notice of Exemption.
Council questions and comments ensued regarding the width of Tally Ho Road; cost estimates
and contingencies; clarification of sidewalk issues; clarification of funding sources; that a new
speed survey has not been conducted in this location; clarification regarding the traffic
monitoring standard for speed surveys and setting speed limits; and an estimate of future speed
limits in this area.
Mayor Ferrara invited comments from those in the audience who wished to be heard on the
matter.
Chuck Fellows, Canyon Way, spoke in support of the project including the alternative to
incorporate a crosswalk and stops signs at Tally Ho and James Way to enhance pedestrian
access and safety and reduce the speed of traffic on Tally Ho Road.
Lisa Sperow, Canyon Way, spoke in support of the project including the sidewalks, crosswalks
and stop signs.
Ron Freeman, Tally Ho Road, expressed appreciation for work on the Tally Ho project; stated
that while he did not personally want the stop signs, he acknowledged it would help to slow
traffic on Tally Ho Road.
Lori-Jill Virniq, James Way, spoke on behalf of Kristen Barneich, Canyon Way, and read a
prepared statement in support of the project and alternative to incorporate a crosswalk and stop
sign where Tally Ho meets James Way. She further expressed her own support of the project
noting that children and students should be encouraged to walk and there should be a safe
route available.
Ira Huqhes, Canyon Way, spoke in support of the Traffic Commission's recommendation;
referred to the deteriorating condition of the Silver Maple tree which needs to be removed or
replaced and opposed the proposed sidewalk bulb-out to accommodate the tree; and referred to
other areas along Tally Ho that need to be improved and developed. He noted that some of
these areas already provide bulb-outs that provide a natural slowing of traffic; and that there are
some areas of Tally Ho that should have red curbs and no parking.
Jim Varqo, Tally Ho Road, referred to the south end of Tally Ho Road and did not believe a
double yellow line and white fog line would meet the required criteria for the curve;
recommended no parking in this location along the curve; spoke in support of the project; did
not agree with the stop signs and crosswalks originally but does not want the speed limit to
increase; and wants an enforceable speed limit on Tally Ho Road.
Hearing no further comments, Mayor Ferrara closed the public comment period.
Council comments ensued in support of the project with the alternative to include the crosswalk
and stop signs; providing pedestrian safety on Tally Ho and the importance of completing
sidewalk segments; that further review of the condition of the Silver Maple tree may be required
and if removed, would eliminate the need for a bulb out; support for digital speed limit devices; a
suggestion that there be future review by the Traffic Commission of the width of Tally Ho Road
as it gets closer to the Village to determine if no parking and red curbs are appropriate; that the
purpose of stop signs is not to calm traffic, but to provide traffic movement control; and
clarification regarding funding sources for the project.
Agenda Item 8.d.
Page 5
Minutes: City Council Meeting Page 6
Tuesday, January 26, 2010
Action: Council Member Costello moved to: 1) approve the plans and specifications for the
Tally Ho Road Sidewalk Improvement project based upon the Traffic Commission's
recommendations, including the incorporation of a crosswalk on Tally Ho Road at the western
leg of the intersection with James Way, and stop bar assemblies on Tally Ho Road at the
western and eastern legs of the intersection with James Way; 2) Find that the subject project is
categorically exempt from CEQA pursuant to Section 15301(c); 3) Direct the City Clerk to file a
Notice of Exemption; and 4) Direct staff to look at the issues discussed regarding Tally Ho as it
approaches Le Point Street. Mayor Pro Tem Guthrie seconded, and the motion passed on the
following roll call vote:
AYES: Costello, Guthrie, Arnold, Ferrara
NOES: None
ABSENT: Fellows
Mayor Ferrara called for a break at 8:34 p.m. The Council reconvened at 8:44 p.m.
Council Member Fellows returned and took his place at the dais.
11.b. Consideration of Police Station Bond Measure for June 8, 2010 Election.
City Manager Adams presented the staff report and recommended the Council: 1) Adopt a
Resolution determining the need for a new police station facility; 2) Introduce an Ordinance
calling and giving notice of a special election on the proposition of the issuance of bonds for
construction of a new police station and refinancing of the 2003 fire station bonds; and 3)
Review and provide comments regarding the proposed ballot argument and tax rate statement.
He noted that Alan Miller, Financial Advisor; Stan Wolcott, Bond Counsel; and Police Chief
Annibali were present to answer questions.
Council questions and comments ensued regarding the survey and its results; that previous
concerns had been expressed about the exterior design; that the architect has completed
alternative designs which have been reviewed by the Architectural Review Committee and
Planning Commission; the original fire station bond amount; how much funding is required to
retire the fire station bond; the cost to reissue the bond; and the need for a local emergency
operations center which is required in each jurisdiction by law.
Mayor Ferrara invited comments from those in the audience who wished to be heard on the
matter. No public comments were received.
Council comments ensued in support of the proposed police station bond measure for the June
8, 2010 Election; support for providing enhanced safety of the City's residents; that an updated
police facility is needed as the current facility is inadequate; that the survey results were
favorable for the project; that the project is cost effective; support for the proposed ballot
argument; that the City is challenged by the state of the economy and budget constraints and
that this is a good strategy.
Action: Mayor Pro Guthrie moved to adopt a Resolution as follows: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THE NEED FOR A
Agenda Item 8.d.
Page 6
Minutes: City Council Meeting Page 7
Tuesday, January 26, 2010
NEW POLICE STATION FACILITY AND A REFINANCING OF THE FIRE STATION BONDS".
Council Member Costello seconded, and the motion passed on the following roll call vote:
AYES: Guthrie, Costello, Arnold, Fellows, Ferrara
NOES: None
ABSENT: None
Action: Mayor Pro Guthrie moved to introduce an Ordinance as follows: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, CALLING AND
GIVING NOTICE OF A SPECIAL MUNICIPAL ELECTION ON THE PROPOSITION OF
WHETHER BONDS SHALL BE ISSUED AND SOLD TO FINANCE A NEW POLICE STATION
AND REFINANCE THE CITY'S 2003 FIRE STATION BONDS, AND ORDER/NG THE
SUBMISSION OF A MEASURE TO THE QUALIFIED VOTERS OF THE CITY AT A
CONSOLIDATED SPECIAL MUNICIPAL ELECTION AND ESTABLISHING
SPECIFICATIONS FOR THE ELECTION ORDER". Council Member Costello seconded, and
the motion passed on the following roll call vote:
AYES: Guthrie, Costello, Arnold, Fellows, Ferrara
NOES: None
ABSENT: None
12. CITY COUNCIL REPORTS
a. MAYOR TONY FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA). The Board approved $7+ million
funding for the Caltrans median enhancement project in South County; the scope
of work is undetermined and public workshops will be held to seek input on the
proposed plan and potential impacts; encouraged members of the public and the
Council to attend.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). 1)
Experienced incident at the Sanitation Plant with the chlorinator; however, it was
not a sewage spill as was originally reported in the media; there was a
precautionary closure of the beach and testing ensued which came out negative
and everything is fixed now. 2) The co-generation unit is now in use where
methane gas is channeled to provide electricity and heat to the boilers resulting
in a substantial amount of electricity as well as natural for operation of the Plant;
a dedication ceremony will take place at noon on February 3rd and members of
Council and staff were invited to attend.
(3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee. Reported there
is a promising alternative for this project; will be meeting with consultant and
Caltrans to review and will present to Council in the future.
(4) Other. None.
Agenda Item 8.d.
Page 7
Minutes: City Council Meeting Page 8
Tuesday, January 26, 2010
b. MAYOR PRO TEM JIM GUTHRIE:
(1) South County Area Transit (SCAT). Ridership is down 8% due to the economy;
due to fee schedule changes, revenues have remained flat; however, the State
will be taking the STA funds; will be applying for Federal grant to replace lost
funds to avoid budget cuts and continue operating.
(2) Community Action Partnership. Missed last meeting; however, reviewed the
minutes which indicated that SLOCAP is looking to significantly expand by
offering services in the San Diego County area.
(3) California Joint Powers Insurance Authority (CJPIA). No report.
(4) Homeless Services Coordinating Council (HSOC). Reported on the proposed
Homeless Campus in San Luis Obispo County near Prado Road which would
require a waiver from the Airport District; the Campus would include 150 beds
and offer many social services.
(5) Tourism Committee. Has not met during the past month; no report.
(6) Other. Attended the EVC meeting as the Alternate and reviewed a strategic
economic development plan to expand business; action committees will need to
be formed to implement the plan.
c. MAYOR PRO TEM JOE COSTELLO:
(1) Zone 3 Water Advisory Board. Met last week; however, not able to attend due
to surgery.
(2) Air Pollution Control District (APCD). Meets tomorrow to elect a Chair; the
District remains financially stable.
(3) Fire Oversight Committee. Next meeting has been postponed to February 1gtn
Other. None.
d. COUNCIL MEMBER ED ARNOLD:
(1) Integrated Waste Management Authority Board (IWMA). Did not meet in
January; no report.
(2) Economic Vitality Corporation (EVC). Mayor Pro Tem Guthrie attended as the
Alternate and provided a report.
(3) Other. None.
e. MAYOR PRO TEM CHUCK FELLOWS:
(1) County Water Resources Advisory Committee (WRAC). 1) Lopez is at 55%
capacity; 2) As of January 6t", there is no update on the saltwater intrusion issue,
however, some tests have been performed; 3) Provided updated report on boats
entering Lopez and being inspected for invasive mussels — none identified to
date; 4) Reported that on December 1St the City of Paso Robles adopted a water
efficiency landscape ordinance to reduce outdoor use; and 5) Provided
brochures to staff regarding irrigation system evaluations which a free service
provided to communities by the Cachuma Resource Conservation District.
(2) Other. None.
Mayor Ferrara noted that there had been some inquiries about committee reassignments on the
IWMA and EVC and requested that staff follow-up on the matter and bring the item back to
Council at a future date for consideration.
Agenda Item 8.d.
Page 8
Minutes: City Council Meeting Page 9
Tuesday, January 26, 2010
13. CITY COUNCIL MEMBER ITEMS:
a) Request for input regarding submittal of a letter of interest to the Kagoshima
Prefecture in Japan to identify a potential Sister City for Arroyo Grande.
Mayor Ferrara requested, and the Council concurred, to provide direction to staff to submit a
letter of interest regarding the creation of a potential Sister City relationship with Kagoshima
Prefecture, a Japanese community.
14. CITY MANAGER ITEMS:
None.
15. COUNCIL COMMUNICATIONS:
Council Member Fellows noted that there was a local couple who is interested in moving and
restoring the Stilwell house within the Village.
Mayor Ferrara referred to informational materials received from the California Department of
Food and Agriculture regarding an eradication project against the Light Brown Apple Moth. He
noted that the eradication zone boundaries are near Arroyo Grande; however, they are outside
of the City limits. He requested the Council take a look at the material and be aware of the
issue.
16. STAFF COMMUNICATIONS:
City Manager Adams provided an update on the recent storm activities and noted that there
were some maintenance worker shift changes to provide 24-hour coverage during the storm.
City Manager Adams reported that a brochure had been prepared for the City's Green Corridor
in an effort to attract green businesses to the City.
City Manager Adams referred to the special event banner location in the Village and stated
there had been some damage to one of the buildings; therefore, the property owner does not
want to continue hanging banners in this location.
In response to the storm report, Council Member Fellows stated he had visited the Pearwood
basin site with staff to look at the basin during the storm. He said the basin is handling the water
well and was not close to filling up.
Mayor Ferrara also announced that there would be a Centennial Celebration Committee
meeting tomorrow at 2:00 p.m.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
None.
18. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 9:36 p.m.
Agenda Item 8.d.
Page 9
Minutes: City Council Meeting Page 10
Tuesday, January 26, 2010
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Agenda Item 8.d.
Page 10
� ARROy�
o cp
� HVCORPGqATED 9�
V O
�
� xxr ,o, ,•t, * MEMORANDUM
ca<<FOK��P
TO: CiTY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER �
1
SUBJECT: CONSIDERATION OF AMENDMENT TO CONSULTANT SERVICES
AGREEMENT WITH PLANNING COMPANY ASSOCIATES
�ATE: FEBRUARY 23, 20'[0
RECQMMENDATION:
It is recommended the City Council authoriz� the City Mar�ager to execute an
amendment extending the consultant services agreement with the Planning Company
Assoc+a#es for an additional six month period for assistance in obtaining Caltrans
appro�al for a proposal to address deficiencies at the Brisco RoadlHalcyon Road —
Highway �01 Interchange.
FINANCIAL IMPACT:
The proposed cost of the extension of the agreement is $32,000, which is
recommended to be funded from Transportatian Facility Fund monies budgeted in the
Capital Improvement Program for this project. The amount is the same as the cost for
the original six-month agreement.
BACKGROUND:
The City has been working on a proposed project to address �eficiencies at the Brisco
RoadlHalcyon Road — Highway 101 Interchange for o�er a decade. The Project Study
Report (PSR) F�as been previously approved. The Project Appro�al a�d Environmental
Docume�t {PA & ED) is near completion. However, City representatives ha�e reached
what can be described as a stalemate with Caltrans due to concerns with design
exceptions required by impro�ements #he City believes are necessary to address both
regional and focal transportation system deficiencies. As a result, at the direction of City
Council, on .�une 1, 2009, Mayor Ferrara submitted a letter to Caltrans requestir�g they
take action on the City's proposal. The intent was to enable the City to proceed through
t#�e appeal process if a denial is received. The City's engineering cansultant is
preparing documen�ation ar�d c�ata necessary for the design exception process.
Howe�er, it was d�termined that professional assistance in coorc�inating the process
with Caltrans would also be helpfu) in achie�ing a posit��e outcome. As a result, the
City Council appro�ed a consultant services agreement with the Planning Company
Associates at the August 11, 2009 meeting as recommended by the Brisco
Agenda Item 8.e.
Page 1
CITY COUNClL
CONSIDERATION OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
WITH THE PLANNING COMPANY ASSOCIATES
FEBRUARY 23, 2010
PAGE 2
RoadlHalcyor� Road — Highway 101 Interchange City Council Subcommittee. That
agreement has expired and staff is recommending their services be continued.
ANALYSiS OF ISSUES:
Obtaining appro�al by Caltrans for improvements to the Brisco RoadlHalcyon Road —
Highway 101 Interchange has pro�ed to be a difficult task gi�en the inability to address
deficiencies while meeting all of Caltrans design standards. This is largely due to
conditions created by an oEd highway and local street system designed well before the
current standards were de�elope�.
Planning Company Associates is recognized as a leader within the State i� de�eloping
strategic solutions to transporkation planning and financing issues. They have worked
for a number of large cEients and cfosely with Caltrans in successfully resol�ing a
number of capital project issues. Therefore, staff believes their assistance is important
in order to successfully address this issue, which has been established as a high priority
by the City and community.
Since their ser�ices ha�e been obtained, signi�cant progress has been made. The
consultants ha�e s�ggested modifications to the proposed project that increase the
feasibility of obtaining Caltrans approval and are coordinating the process of obtaining
Caltrans District 5 support. If successful, additional assistance will be needed to
coordinate review and appro�al from Caltrans Headquarters. Therefore, extension of
the agreement is necessary.
StafF wili present the project re��sions to the City Council within the next couple months
for review and comment. A public input process will then be recommended.
ALTERNATIVES:
The following alternati�es are pro�ided for the Cour�cii's consideration:
- AutY�orize the City Manager to execute an amendment ex#ending the consultant
ser�ices agreement with Planning Company Associates �or assistance in obtaining
Caftrans appro�al far a proposal to address deficiencies at the Brisco
Road/Halcyon Road — Highway 101 Interchange.
- Do not authorize the extension.
- Pro�ide staff other direction.
ADVANTAGES:
Staff strongly believes continued assistance provided by Planning Company Associates
is importa�t in order to obtain Caltrans approval for a project alternati�e that w�ll address
locak circulation needs, as we�l as issues on the Highway 101 mainline.
Agenda Item 8.e.
Page 2
CITY COUNCIL
CONSIDERATION OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
WITH THE PLANNiNG C�MPANY ASSOCIATES
FEBRUARY 23, 20'[0
PAGE 3
�ISADVANTAGES:
The agreement will require an expenditur� of City funds, but necessary f�nding is
availabie in the project account.
ENVIRONMENTAL REVIEW:
No er�vironmental re�iew is required for this item. Enviro�mental re�iew on the project
proposal is being prepared as part of the PA&ED process.
PUBLIC NOTI�ICATION AND COMMENTS:
The agenda was posted in fror�t of City Hall on Thursday, February 1$, 20�0 and on the
City's website on Friday, February 19, 2010. No public comments were r�cei�ed.
Attachments:
1. Proposed Consultant Services Agreement Ex#ension Request
2. �riginaf Agreement for Consultant Services
Agenda Item 8.e.
Page 3
ATTACHMENT 1
�
Planni�g Company Associates
February 9, 2010
Mr. Steve Adams
City of Arroyo Grande
214 E. Branch Street
Arroyo Grande, CA 93420
RE: Consulting Agreement Amendment Request
Dear Mr. Adams:
Planning Company Associates, Inc. ("PCA"} appreciates the opporkunity to have
provided the City of Arrayo Grande with strategic services to develop transpvrtation
options that address the City's access/circulation objectives and meet Caltrans'
operational needs far the US 101 corridor. The purpose of this letter is to request an
amendment of the existing agreement for PCA to provide services to assist in the
imp�ementation of the identified transportation aptions.
I. SCOPE UF SERVICES
Exhibit A of the existing agreement is amended to a�d the following scope of work:
Implementation
A. In conjunction with Wood Rodgers, PCA will caordinate with Caltrans and
review draft products as needed to complete the Project Approval/
Environmental Document("PA&ED")phase of the project
B. PCA will assist Wood Rodgers,the City and Caltrans District 5 in efforts to
obtain the necessary Caltrans Headquarters' approval for the completion of
the PA&ED phase of the project.
II. DURATION
The term of the existing agreement is amended to extend the duration by six{6)months.
The revised expiration date shal� be August 15, 2010.
35 North Lake Avenue, Suite 640,Pasadena, California 91101 (62� 440-9377
Fax (626)440-1707
. Agenda Item 8.e.
Page 4
Mr. Steve Adams
Agreement Amendment Request
February 9, 2010
III. COMPENSATION
Exhibit B of the existing agreement is amended ta increase the professional services/
expenses budget $ 32,000 resulting in a revised total not to exceed $ 64,000.
Compensation for all professianal services to be performed by PCA shall cantinue to be a
monthly fee of$S,OOOAO. Expenses will be bil�ed in addition to professional services "at
cost"with no additional markup. The authorized expenses"no�to exceed"budget shall
be increased $2,OOa.04 resulting in total budget amount of$ 4,000.00.
PCA appreciates the apportunity to be of service to the City of Arroyo Grande and Iooks
forward to the successful completian of this project.
Sincerely,
Y • ��
Ton . Harris, P.E.
Attachment: Arroyo Grande/PCA Agreement for Consultant Services
Cc: David Grannis, PCA
Carolyn Sutton, PCA
Acceptance of Agreement
Planning Company Associates,Inc. is hereby authorized to furnish all materials and labor as provided
above to complete tlte specified scope of services,for wluch the City of Anoyo Grande agrees to pay the
amount mentioned in this Agreement and according to the terms thereof. It is further aclrnowiedged that
this work involves public processes of a discretionary aature and,as such,Planning Company Associates,
Inc.makes no guarantees or wamanties regarding the outcome of any such pmcesses.
Accepted by: ,Date: ,2010
City of Arroyo Grande
Accepted by: ,Date: ,2010
Planning Company Associates,Inc.
35 North Lake Avenue, Suite 640, Pasadena,California 91101 (b26} 440-9377
Fax {626) 440-1707
Agenda Item 8.e.
Page 5
" 'T
ATTACHMENT 2
AGREEMENT FOR Ct7NSULTANT SERV�CES
TH�S AGREEMENT, is made and effec;tive as of Augusf '�2, 2009 betw+een PLANNING
COMPANY ASSO�lATES {"Cor�sultant"), and the CITY QF ARROYA GRANDE, a
Municipal Carporatio� {"City��. fn cansidera#ion of the mutual cor�enants and ca�ditions
set farth �erein, the parties agree as fallows:
1. TERM
This Agreement sha91 commence on Atagust 15, 2009 and s�a[I remain artd
corttinue in effect until February 15, 20'10, unfess soor►er terminated purs�€ant to the
pro�isior�s of this Agreemen#.
2. SERVICES
Cons�ltant shafl �erForm #he tasks described and camply w�h all terms and
provisions set forth �n Exhibit "A�, attached hereto and incorporated herein �y #his
reference.
3. PERFORMANCE
Ca�ts�ftant sha�l at all t�mes faithfulfy, com�eterttly and �o the best o� his/t�er
abifity, experience and talent, pertorm all tasks descrit�ed herein. Cor�su�tan# st�a11
employ, at a minimum gene�a[ly accepted standards and practices utilized by persons
engaged ir� pro�iding similar services as are required of Consu(tant her�under in
meeting its obligations under this Agreement.
4. AGREEMENT A�MINISTRATI�N
City's City Manager shafl represent City in a[I matters pertaining to the
. administration of ti�is Agreement. David Grar��is, President and CEQ, shall represent
Consultar�t �n ail matters pertaining to t�e adminis#rativn of this Agreement.
5. PAYNlENT
The Ci#y agrees to pay the Const�ltan# in accordance with the payment rates and
terms set forth in Exhibit "B", atta�hed hereto and incarporated herein by this re#erence.
6_ SUSPEN510N QR TERMiNATI�N OF AGREEMENT WITHOUT CAUSE
(a) The Ci#y may at any time, for any reasan, wit� o� withvut cause, suspend
or terminate this Agreemen#, o� any portion hereof, by serving �pon the Cor�sultant at
feast ten (10) days priar writter� notice. Upon receipt of said notice, the Cons�alfiant shali
immediately cease al� wark under this Agreement, unless the no#ice prov�des otherwise.
lf t�e Ci#y suspends or terminates a portion nf this Agreemen# such suspension ar
terminafiion shall no�F inake �o�d c�r invalidate the rema�nder of this Agreemen#.
Page 1
Agenda Item 8.e.
Page 6
(b) ln tt�e event t�is Agreement is terminated pursuant�a t�is Sectio�, tt�e City
shall pay #o Consultant the act�al Walue of #he work pertormed up to the time of
terminatior�, provided that the work per�armed is of val�e to the City. Upon termination
of the Agreement pursuant #o t�is Section, the Consultar�# wii( submit an in�ace to the
City pursuartt to Section 5.
7. TERMINATI4N C?N OCCURRENCE �F STATED E1lENTS
This Agreeme�t shall terminate automatically on the occurrence of any af the
fallowing e�ents:
(a) Bankru�tcy or insolvency of any par�y;
(b} Sale of Cons�itant's busi�ess; ar
(c) Assignment af t�is Agreement by Consultar�t without the consent a#City.
(d) E�d of the Agreement term specified in Sec#ior� '�.
8. �EFAULT OF CQNSULTANT
(a} T�e Consultan#`s failure to comply with #he provisrons of this Agreement
shall cvnstitute a default. Jn the event #ha'� Consul#ant is in default for cause �artder the
terms of this Agreement, Ci#y shall have na obligatian or d�ty to cnr�tinue compensating
Cans�ltant fo�- ar�y worlc performed after the date of default a�d can terminat� this
Agreement immediately by written notice to t�e Consu�tant. Ifi suc� faiture by the
Consultartf to mak� progress in the perFormar�ce of work hereunder arises ot�t of causes
beyo�nd the Consul#ant's control, and without fault or r�egligence o� the Cansuttant, it
shall not be considered a defaul#.
(b} If#he City M�nager or hisfher delega#e determines tha�the Consultant is in
defau[t in the performance af any of the t�rms or conditians of #his Agreement, he/s�e
shall cause to be served upon the Cons�ltant a written notice af t�e de�aul#. The
Co�sultant shall ha�e ten (10) days after service upon it of said notice in which to cure
tF�e defiault by rendering a sa�isfac�ory performance. ln the evenf that the Consultan#
fails to cu�e its de�ault wi�t�in such period of tim�, the City shall have the right,
notwi#hstanding �r�y other provision of this Agreement to terminate t�is Agreement
without �urther not�ce and without prej�dice to ar�y nther remedy to w�ich it may �e
er�titled at law, in equi#y or und�r this Agreement.
9. LAWS TO BE QBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay afl charges and fees, and giv� afl
notices whic� may be necessary and �ncidental to the due and Eawful prosecution of the
services to be per#onnea by Consultant �nder this Agreement;
(b) Keep itself fuEly ir�formed of ail existing and proposed federal, state and
local laws, ordinances, regulatior�s, orders, and decrees which may afifect t�ose
e�gaged or empfoyed under this Agreement, any materials used in Cansultar�t`s
Page 2
Agenda Item 8.e.
Page 7
. ,
perFornnance under this Agreement, or the conduct of #he senrices �ander this
Agreement;
(c) At all times observe and comply with, a�d cause all of its employees to
obsen►e and comply with a!I of said laws, ordina�ces, regulations, vrders, and decrees
me�tioned above;
(d) lmmediately repar� to the City's Ct�ntract Manager in wri#ing any
discrepancy or inconsis#ency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation tv any plans, draw�r�gs, specifications, or
provisions of this Agreem�r�t_
(e) The C�#y, and its officers, agents and employees, shall nat be iiable a� law
or in equiiy occasioned by failure of t�e Con�ulfant to comply with t�i5 Section.
'I0. OWNERSH�P OF D4CUMENTS
{a) Consultant sha11 maintain complete and accurate records with respect to
sales, cos#s, expenses, rec�ipts, and att�er such infoRrta#ior� requ�red by G�ty #hat relate
to the performance of services under this Agreement. Consultant shall mainta�n
adeq�ate records of services provided in sufficient detail to permit an e�aluation of
services. A!I such records sha11 be maintaine� in accordance with generalfy accepted
accoun�ing principles and shal� be clearly identified and readily aceessible. Consuftant
shail pro�ide free access to the representatives of City or its designe�s at reasonabie
times to such books ansi records; shall give City t�e �igh# to examine and audit said
books and records; sE�all permit City to ma#te transcripts therefram as necessary; and
shail alfow inspection of a!I work, data, documents, proceedings, and activi�ies related to
this Agreement. Such records, together with suppo�ti�tg documents, shail be maintained
for a period of th�ee (3) years after receipt of�inaf payment.
(b) Upon campletion of, or in the event of #ermination or suspens�on of th�s
Agreement, alf original documents, designs, drawings, maps, models, camputer fles,
surveys, nv#es, and otF�er documen#s prepared in #he cqurse of providit�g t�e services to
be performed pursuant to this Agreemer�# shall became the sole prQperty of the City and
may be used, ret�sed, or atherwise rlisposed v# by t[�e City without the permission of t�e
Consultant. With resp�ct to compu#er files, Cons�altant shalE make a�ailab�e tv t�te City,
at the Consui�ant's office artd upon reasona�le written request by the City, the
necessary compute� sof#ware and hardware for purposes of accessing, cpm�ai�ing,
#ransferrir�g, a�d printir�g computer files.
11. INDEMNlF�CATI�N
indemnifcation #or Other Thar� Pro�essiona! Liabifit�. Other than in �he
performance of professional servic�s and to #t�e ful� ex�ent of co�erage included in
Cons�ltant insurance policy. Consultant s�alt indemnify, d�fend ar�d hold harmless
City, and any anc� al! of its empfoyees, oificiats and agents from and against any liabikity
Page 3
Agenda Item 8.e.
Page 8
{i�tcluding liability for claims, s�aits, actions, ar�itration proceedings, administrati�►e
proceedings, regulatory proceedings, �osses, expenses or costs of any kind, whether
actual, a�leged or threaten�d, includir�g attomeys fees and costs, court costs, interes#,
�efense costs, and expe�# witness fees), where the same arise out of, are a
consequence of, or are in any way attribu#ab�e #o, in whole or in part, the pe�Formance of
tliis Agreement by Cor�sultant or by any individua! vr entity for wf�ich Consultant is
legally liable, inc�u�ir�g bu# not limited to officers, ager�#s, employees or sub�ontractors
of Consultant.
12. INSURANCE
Consultant shal� maintain prior to the beginning of and for the d�ration of this
Agreement insurance coverage as speci#i�d i€t Exhib� "C" attached hereto ar�d
i�corporated herein as though set fo�#h in fu1l.
13. INDEPENDENT CONSULTANT
(a) Consui�ant is and shall at ali tsmes remair� as to the City a wholly
independent Consuktanf. The personnel perForming the services under #his Agreement
on behalf of Consultant shall at a�! times be u�tder Consultant's exclusive directidn and
cantrol. Neither Ci#y nor any of i�s officers, empinyees, or ag�r�#s shall have control over
th� conduct of Consuitant or any of Consultant's officers, employees, or agents, except
as set for#h in this Agreement. Consultant sh�ll �ot at �ny time or in any manner
represent that it or any v� its officers, empfoyees, or agents are in any manner officers,
employees, or agents of the City. Cons�ltant sha1� not incur or have the power to incur
any debt, obligat�on, or liability whate�er against City, or bind Ci#y �n any manner.
(b) No employee beneft�s shall be a�ailable to Gattsultant i� con�ectic�n with
pertarmance of #his Agreement. Except for the fees paid ta Gonsuitant as pro�ided in
the Agreement, City shafl not pay salaries, wages, or other compensation to Consul#ant
for performing services hereunder #or City. City shal� not be liable for compensatio� or
�ndemn�cation to Cor�s�altant for injury or sickn�ss arisi�g �ut ofi performing services
hereunder.
'�4. UNDUE 1NFLUENCE
Co�sultan# deciares and warrants t�at no undue influence or pressure was or �s
�sed against or in concert with any officer or employee of tF�e City of Arroyo Granc�e in
connection wi�h the award, terms or implemerttatior� of this Agreement, including any
methad of coercion, confid�ntial financial arrar�gement, or financ�ai inducement. No
o�cer or employee of the Ci#y of Arroyo Grande wi�l rec�iue compensation, direc#ly or
indirectly, from Consul�ant, ar from any officer, employee or agent of Consultant, in
connec#ion wit� the award of this Agreement or any woric #o be conducted as a resu�t of
this Agreeme�t. Violation o# this Section s�al! be a ma#erial breach of this Agreemen�
ent�tlir�g the City to any and all remedies at iaw or ir� eq�ity.
Page 4
Agenda Item 8.e.
Page 9
�5. NO BENEFiT TO ARISE TO LOCAL EMPLUYEES
No member, offcer, or employee of City; or their designees or ager��s, and no
pubtic offic�af who exercises aut�o�i#y over or respor�sibilities with respect to the project
during hislher tenure or for one year thereaft�r, shall ha�e ar�y in#erest, direct or indirect,
in any agreement or sub-agreemenfi, or the proceeds #hereof, for worlc to be perFormed
in connection with the projec# �erformed under this Agreemenfi.
1fi. RELEASE OF �NFORMATIQNICONFLiCTS OF INTEREST
(a) All ir�formation gained by Consul#ant in perFormance of th�s Agreement s�ali
be considered confider�tial and sha[I r�ot be released by Consuftant withou# Gity's prior
written autharization_ Consu�tant, its officers, employees, agents, ar subContractors,
shafl not withotat written authori�atian from #he City Manager or unless requested by t�e
City Attomey, voluntarily provide declarafiiorts, letters of suppart, testimany at
depositions, response to interrogatories, ar other information concerning the worfc
perfocmed under this Agreement or relating to any praject or property located wi#hir� t�re
City. Response to a subpoer�a ar courk order shall nvt be considered �volun#a�y"
provided Consultant gives C'sty notice of suct� court order or s�bpo�na.
(b) Cons�altan� shall promptly notify C�fy should Cansultant, its offic�rs,
employees, ager�ts, or subCon#ractors be senred wi#h any s�ammons, complaint,
subpoena, r�oticc� of depositio�, request for c�vcuments, interrogatories, request far
admissio�s, or other discovery request, court order, or st�bpoena from any person or
party regarding this Agreemer�t ar�d the wor�c perform�d thereunder or with respect tc�
a�y project ar property loca#ed within the City. Ciiy retair�s #he right, but has no
obligatian, to represent Consu�tant ar�dlor be pr�sent at any depvsi�ion, hearing, or
s�milar proceecling. Gonsultant agrees to cooperate fu�ty with City and to pro�ide the
opportunity to re�iew any respanse to disco�ery requests proaided by Cons�ltant.
Howe�er, Ci�y's righ� to rev�ew any such �esponse does nvt imply or mear� the rig�t by
City#o cor�#rol, direc�, or rewrite said response.
17. NOTlCES
Any notice whic� either party may des�re to give ta the other party under #his
Agreement mus# be in writing and may be gir�en e�#he�' by {i) personal service, {ii)
de�ivery by a re�,utabl� document deti�ery service, such as but not �imi#ed ta, Federal
Express, which pravides a receipt showing date and time of delivery, or (iii} mailing 'rn
the United States Mail, certi�ed mail, postage prepaid, retum receipt requested,
addressed to #he address of�he party as set forth below or at any vther address as that
party may later designate by no#ice:
To City: Stever� Adams
City af Arroyo Grande
214 E. Branch Street
Arroyo Grande, CA 9342Q
Page 5
Agenda Item 8.e.
Page 10
To Consultant: David Gran�is
Planning Company Associates
35 North �ake Avenue
S�aite 640
Pasadena, CA91�[Q1
18. ASSIGNMENT
The Cansultant shall not assign the pertormar�ce of this Agr�emertt, nor any part
tl�ereof, withaut#he p�ior wr�ter� cortsent of the City.
'19. GOVERNING LAW
TF�e City and Consultant understand and agree that the laws of t�te State vf
California sha11 govem the rights, obligations, duties, and liabiii�ies of the parties to t#�is
Agreement and aisa govern tF�e in#er�retation of �his Agreement_ Any litigation
conceming t�is Agre�ment shal� take �lace in the superior or federal dis#rict court with
jurisdiction over the City of Arroyo Grande.
20. ENTIRE AGREEMENT
This Agreement can#ains the entire �nderstanding be#ween the parfiies relating to
t�e obligations o##he parties described in this Agreement. A�I pr�or c�r cor��emporaneous
agreements, understandings, representa#ians, and statements, or written, ar� merged
into this Ag�eement and shall be o# no further forc.� or effect. Each party is entering ir�to
t�is Agreement based solely upon the repr�sen#a#ions set forth F�ereir� and upan each
party's own independent inr�estiga#ion of any a�d all facts such party deems material.
21. TlME
City and Cansultant agre� tha#time is of the essence in this Agreemen#.
22. CDNTENTS flF PROPOSAL
Consuitant is bound by the cantents of the proposal submitted by the Consultant,
Exhibit "D", attached heretv and incorporated herein by this reference.
23. CONSTRUCTION
The parties agree that each has had an o�por�unity to ha�e their counsel review
this Agreement ar�d #hat any rule of constructior� to fhe effect that ambiguities are to be
resolved agains�the draf�ing party shall not apply in #he interpretat�an of#his Agreement
or any am�ndmen#s or exhibits thereta. The captior�s of the sectians are far
ca�venience and reference only, and are r�ot intended to be cor�stnaed to defi�e or limit
the pro�isions to whi�h they relate.
Page 6
Agenda Item 8.e.
Page 11
24. AMENDMENTS
Amendments to this Agreement shatl be in writin� and shafl be made only with
the mutua! written consen#of all of the parties to this Agreement.
25. AUTHORITY T4 EXECUTE TH1S AGREEMENT
The person or persons executing this Agreement on hehatf o# Consul�nt
wamants and �epresents that he/she has the authority to execute this Agreemer�t or�
behal� of tl�e Consuft�nt and has the au#hoMy to bind Consuttant to the performance of
its obligations hereunder.
IN WITNESS WHEREOF, the parties her�eto have caused this Agreemerrt to be
executed the day and year�itst aba�e written.
CITY OF ARR�YO GRANDE CONSULTANT
By: ��.-._ - sy: t
Sterre Adams, City Manager
f#s: ��51 d��
Attest: (Ti�le)
Ke�ly W ore, rt�r Cierk
Appro�ed As To Form:
Timo J. C , City omey
Page 7
Agenda Item 8.e.
Page 12
EXHIBIT A
SCOPE OF WURK
I. Backaround Dat�
Consultant w�li gather al! relevant data, reports, correspondence and aRatytics
regarding the City's and Caltrans' goals ar�d objectives for impro�ements in ti�e
portio� of the US 1�4 corridor.
Il. EValuate & DeVe�op OptiOnS
Consultant will:
A. E�aluate traffic operatior�s and physical ct�nstraints resuttant from
existing conditians; and
B. Develop a �roposed set of options that address th� C�.y's access &
circu�ation goais and objectives and meet Caltr�ns' operational needs
for fhis pvrtion af the US 10� corridor.
Efl. Fatal Flaw Ar�al sis
In conj�nction with Wood Rodgers, Consultant wiE[ conduct a preliminary "�a#at
flaw" assessment o�'#he �Iternative cancsp#s and options. T�is analysis is
focused on phys�caf and operatio�ral feasib�liijr and Cor�sulta�t will re�iew with t�e
C�'y upon cor�clusion of the analy�ic �roc,ess.
IV. Problem Resolution Process
Consulta�t will conduct preliminary discussions with Caltrans and the City
regarding any a!#ernative options and wil� work to forge a ca�sens�s for approval
of the appraacM that meets botF� the Cit�r's objectives and Caltrans` opera�ional
needs. Once a consensus is e�ide�#, Consu�#a�t wilf conv�ne the Ci� and
Caltrans toget�er to verify consensus af agreem�nt.
Page 8
Agenda Item 8.e.
Page 13
ExH�a�T B
PAYMENT SCHEDULE
City shall pay Ca�sultan# a rr�onthly fiee of$5,�OQ for a!I prvfessional services a�d
reimbursement of incidental and reimbursable exper�ses for a to#al amaur�t not to
exceed #hirty-two tl�ousand dollars {$32,oao.00). Consultan#shal� submit month�y
ir�voices detailing work performed and fees ow�d t� Consultant. City s�all pay
Consul#a�t within thirty (30) days of receipf of the in�oice.
Page 9
Agenda Item 8.e.
Page 14
EXH�BIT C
�NSURANCE REQUIREMENTS
Prior to fhe beginning of and throughout fhe duratiorr of fhe Work, Consulfant will
mainfain insurance in confotmance with the requirerrlents set �orfh ,below. Consulfant
will use existing cov�rage to comply with the�e requirements. If tha� exis#ing coverage
does nat meet the requirements set farth here, Consultant agrees to amend,
supptemenf or endarse the existing coverage fo dv so. Corrsulfan� acknowledges that
the insurance coverage and policy limi#s se#forfh in this section constifufe the minimum
amounf of coverag� r�quired. Any insurance pr�Ceeds available to City in excess of xhe
limifs and coverage required in this agreement and which is applicable to a giveR Ioss,
wil!be availa,ble to City.
Consultant�I�a!!provide the following types and amounfs of insurance:
Commerciat Gens�al Liabili�y Insurance using Insurance S�nrices Office uCommercial
Ger�eral Liabil�ty" policy from Form SS QO 0$ 04 Q5. De#ense costs must be paid i�
addition to iimits. �.im�ts are subject to re�iew but in no eaent less than $'l,OOO,QOD per
occurrenc�.
Business Auto Coverage on ISO Business Auto Coverage from CA 0� 01 inclt�ding
symbol 1 (Any Auto} or the exac# equivalent. Limits are subject to re�iew, but in no
event to be less than $1,(}Q0,0�0 per accident.
Workers Compensation an a state-approved policy form providing staiutory benefifs as
required by law witF� employer's liability limi#s no less fhan $9,000,0�4 per accider�# or
disease.
lnsurance procured pursuant �o these ►e�quiremen#s shal! be wriften by insurer that ar�
admifte�carriers in #he s#ate Califom�a and with an A.M. Besfs rating of A- or bet�er and
a minimum tinancia!size Vll.
Gen�ral conditia�s pe�aining to provision of insurance co�erage by Co�tsultant.
Consuitant and City agree to the foltowir�g wi#h respect tv ir�surance pro�ided by
Consuftant:
1. Consultant agrees to �ave its irtsurer er�dorse the fhird party general
liability coverage required herein �o inciude as additiona� ins�reds C'rky, i�s afficiais
employees ar�d agents.
Page 1 Q
Agenda Item 8.e.
Page 15
2. No liability insurance coverage prorrided to compiy with this Agreement
shall prohibit Cansu�ant, or Gonst�ltar�#'s employees, or agents, from waiviRg the righ# of
subrogation prior to a loss. Consultant agrees #o waive subrogation rights agair�st City
regard�ess of the applicabifity of any ir�surance proceeds, and to require a(1 Consu�ants
and subContracto�s to do lik�wise.
3. All ir�surance coverage and fimits pror�ided by Co�sul�ar�� and available or
applicable to this agreement are i�tended #o app[y to the full exter�# of the policies.
Nothing contained in this Agreement ar any other agreement relating to the City or its
operations limits t�e app�ication of such insurance eoverage.
4. No liability poticy s�all contain any pro�ision or def�nitior� that would serve
to elirninate sv-ca#led "third pariy action o�e�' claims, i�cluding any exclusion for bodily
injury#o an employee of the insured or of any Gons€�I#a�t ar subcontractor.
�. AI! caverage types and limits required are s�bjec# to approval, modi#ication
and additional requirements by the City, as the need arises. Gonsultant shail not make
any reductions ir� scope af coverage (e.g. elimination o# contrackua! liability ar reduction
of disco�ery period) t�at may affect City's prvtectian wi�Mout Ci#y's pr�o�written consent.
fi. Certificate(s} are to reffect that #he insurer w�H provide 34 days notice to
City of any cancellation of co�erage. Consu�tarrt agrees to require its insurer to modify
such certificates #o delete any exculpatory �nrording s#a#ing that failure of t�e insurer to
mail writte� nofice of cancellation imposes no obligation, or that any pa�ty wil!
"endeavor" (as opposed to being required} to compfy with the requirements of the
cer#�cate.
7. T�e City reserves tf�e rig�t at any time dun�g the term of the contract to
change the amounts a�d types of insurar�ce required by giving the Consu#tant ninety
(9fl) days advance written notice of such change. If such chang� resui#s in substantial
additional cos� #o the Cvnsultan#, the City will negotiate additional compensatio�
proportional ta the increas� benefit to City.
8. Far purpases of applying insurance ca�erage only, this Agreement rti�il be
deemed to have been ex�cu#ed immedia#e!y upon any party here#o taking ar�y s#eps
that can be deemed to be in furtherar�ce of or towards perFormance ofithis Ag�eement.
9. Consultant ac�Cnowledges and agrees #hat any actual or alleged #ail�re on
the part of City#o in�orm Cvnsultant Qf non-compliance with any insurance requirements
in r�o way imposes any additi�nal obligations on City nor do�s it waive any rights
hereunder in this or any other regard.
10, Consul#ant shall pro�ide p�oof that palicies of ins�arance required herein
expirir�g during th� term vf #his Agr.eement have been renewed or replaced with oth�r
policies providing at ieast #he sam� coverage_ Prot3f tha# such coverage has been
ordered shal! be submitted prior to expiration. A coverage bin�der or letter from
Page 11
Agenda Item 8.e.
Page 16
Consultant's insuranGe agent to this effe�t is acceptabie. A certifcate of insurance
andlor additior�a� insured endorseme�t as required in t�ese specifica#ions applicable to
the renewing or new cc�verage mus� be prov�c�ed to City wit�in fi�e days of the expira#ion
of#he coverages.
11. The provis�ons of any workers' compensation or simiiar ac# will not limit
the o�ligations of Consultant �nd�r this agreemen#. Cons�ltant expressly agrees not to
use any statutory immunity d�fenses under such laws with respec# #o C�y, i#s
employees; officials and agents..
12. These insurance requirements� are intended �o be separate and distinct
from any other prvv�sion in this agreement and are intended by the parties here to be
interpreted as such.
13. The requirements ir� #his Section supers�de all other sections and
provisions of this Agreement to the ex�ent tha# any other section or provision conflicts
with or impairs the provisiv�s of this Se�t�on.
14. Consultan# agrees to be responsib�e for ensuring that no contraci used by
any party involved in any way w�h t�e project reserves the rigl�t to charge City or
Gonsultant for the cos# of additio�al insurance co�erage required by t�is agreeme�t.
Any such pro�isians are ta b� delet�d with re#erence to Cityr. I# is not#he intent of C�fy to
reimburse any third party for#he cost of complying with these requirements. There shal�
be no recourse agai�s# City for paymer�# of premiums ar o#her amoun#s with respect
theretv.
15. Consu�tant agrees to pro�ide immediate notice to City caf any claim or loss
against Consultant arising out af the work per#ormed under this agreement. City
assumes no obligatian or I�ability by such no#ice, b�at has #he righ# {but not the duty) to
monitor the handling of any such c�aim or ciaims i�they ar� likely#o involve Ci#y.
Page 12
Agenda Item 8.e.
Page 17
EXH(BIT D
CONSULTANT'S PROPOSAL
Page 13
Agenda Item 8.e.
Page 18
�
Planning Campstny Associates
Augusf�4, 2009
Mr. 5teve Adams, City Manager
City of Arroyn Grende
2i4 East Branch Street
Arroya Grande, CA 8342'[
Dear Mr. Adams,
Based on our meeting an Juty 13, 2009, as well as our fopov�-up conversations wfth
Mark Rayback and Caltrar�s staff, Planning Company Associates, Inc("PCA") believes
that we can piay a constnactive role in assisting the Cfty af Amoyo G�ande{•Cit�'} achieve
its state highway system access and improvement program needs and, as such, is
pleased to provide you with this proposal for our servfces.
I. SCOPE OF WORK
Back�round Data
PCA will gather afl relevan#data, reports, correspandence and analy�cs reg�rding the
Cfty's and Caitr�ans' goals and ab�ectives for improvements in this portion of the US �0'�
cor�idor.
Evafu�te &Develap Ovtions
PCA will:
• Evaluate traffic operations and physical constraints resuttant from existing
conditions; ar�d
• Devalop a proposed sst of op#ions that address the City'5 L�CC@9S 8c C!I'CUIa�[1
gaals and ob�ctives and meet Ca�trans' operationaf needs for tltis portion of the
US 101 corridor.
"Fatal Flaw"Analvsis
ln conjunc#ion w#th Waat Radgers, PCA wi�! conduct a preliminary"fatal flaw"
assessmer�t of the altemative concepts and options. This analysis is foc�sed an
physical ar�d operationai feasibility a�rd PCA w�l# revisw wi#h the City upon condusion of
#he analytic process.
Pr�bl_e�n_Resoltrtfon Pnocess
PCA will condttct preliminary d�scusslnns with CalErans and the City regardirig any
altemativs options and wiil wark to forge a consensus for approval of the approach that
meets both the City's abjec#ives and Caltrans'opeca#ional needs. Qnce a consensus is
erri8en#, PCA will convene the City and Caltrans together to veri#y consensus c�f
agreement.
35 Norkh Lake Avenae,5uite 640,P�sadena,CA 9l I01 {62�44a9377
Agenda Item 8.e.
Page 19
Mr_ Steve Adarr�s
August 4, 2009
Page 2 of 2
N, DURATION
Given the amaunt flf time and effort that#he City has expended on this �rocess, PCA
�elieves that we must attempE to reach a conclusion in na more than six months. As
such, the abo�e wark wifl be for fhe period A�rgust 1, 2009#hrough January 31, 2010.
111. COMPENSATION
Compe�sation for a!I uvork described above shall be based on a monthly fee of$5,�00
for all prnfessionel serr�ic�s for the duration af this Sco�e of Work. A budget o#$Z,000
for incider�tal �r�d reirnbursable expenses shail afso be required, for a tatal bu�gei nf
$32,OOU.
PCA v+rill submit manthly in�oiCes detailing work perF4rmed and fees ovfred to PGA.
�xpenses will be bifled at cost, no ma�cup. it is understood and a reed that an invn€ce
subrr�itted wi�f be z�aid wit�ir�thirty-daYs af receip#.
Ple�se indicate your acc�ptance of t�e terms of this Agreement 6y signing v+ihsre noted
E�eiow, faxing a evpy to me and rna��ing the original. I will retum a copy of#h�fully
executed dooument ta you bath by fax and mail.
I appreciate and loak forrNard ta fhe oppnrtunity to work with you and your calEeagues at
the City of Arroyo Grande. Thank yau.
Sincerefy,
�avid Grannis
Pres�de�t& CEO
Cc: Tony Harris
Acceptance of Agreement
Planning Company Associates, Inc. is hereby authorized to furr�ish atl materiaEs arrd
labor as pro�ided abo�e ta campiete t�e speciffed scape of services, for which the City
of Arrayo Grande agrees to pay fhe amount mentioned irt#his Agreement and according
to the terrns fhereof. !t is further acknowledged that this wark involves pubiic prncesses
of a discretionary nature and, as such, Planning Company Assaciates, Inc. makes no
guarantees or warranties regarding the outcome o#�ny such pracesses.
Accepted by: , Date; , 20p9
City�f Arroyo Grande
Accepted by: , Da#e: , 2009
Planning Campany Assoc€ates, fnc.
Agenda Item 8.e.
Page 20
o� p,�ROy�c
� INCORPOAATE�
C,1 �
m
� .K,�Y ,o, tY11 * MEMORANDUM
c4��FORN�P
TO: CITY COUNCILIREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: STEVEN ADAMS, CITY MANAGERIEXECUTIVE DIRECTOR .�4
SUBJECT: CONSIDERATION OF AMEN�MENT TO FINANCING AGREEMENT
BETWEEN THE CiTY AND REDEVELOPMENT AGENCY FOR COSTS
TO ACQUIRE PROPERTY AT FAEH STREET AND EL CAMINO REAL
DATE: FEBRUARY 23, 2010
RECOMMENDATI4N:
kt is recommended the City Council and Rede�elopment Agency Board of Directors
appro�e an Amendment to the Financing Agreement befirveen the City and the
Rede�elopment Agency in order to eliminate future interest payments for costs
associated with acquisition of the property at Faeh Street and El Camino Real.
FINANCIAL IMPACT:
The total cost of the original property acquisition was $83�,OD0. The Rede�elopment
Agency paid for the property by borrowing funds from the Housing !n-Lieu Fee Fund. A
Financing Agreement was approved, whic� es#ablis�ed interest payments equaE to Ci#y
in�estment rates from the Local Agency Investment Fund (LAIF). Thus far, the
Rede�elopment Agency has paid approximateiy $1'�6,04Q to the Housing In-Lieu Fee
Fund in in#erest. Therefore, this action would sa�e approximately $30,OD0 to $40,OOQ in
costs to the Rede�elopment Agency Fund annually, but reduce re�enues to the Housing
In-�ieu Fee Fund by an equal amount.
BACKGROUND:
At the Ju1y 25, 2006 mesting, the Redevelopment Agency acquired a �acar�t �arcel at
Faeh Street and EI Camino Real to facilitate development of a mixed-use project or
hotel. A hotel project was identified as the preferred use and the site was previously
identified in t�e City's �otellmotel att�actior� strategy. The praperty was purchased in
order to ensure de�elopment is consistent with th� Ci#y's economic de�elopment
program gi�en its optimal freeway exposure.
At the June 26, 2007 meeting, the Red��elopment Agency Board of Directors approved
an exclusive negotiation agreement for a hotel on the site. Howe�er, due to the impact
of the economic recession on ho#el development, the project proposal was never
finalized.
Agenda Item 8.f.
Page 1
C1TY COUNClL
CONSIDERATION OF AMENDMENT TO PR�FESSIONAL SERVICES AGREEMENT
WlTH THE PLANNING COMPANY ASSOCIATES
�EBRUARY 23, 2a10
PAGE 2
ANALYSIS OF ISSUES:
The loan from the Housing In-Lieu Fee Fund was originally established because: 1)
affordable housing was identified as a potentia! use of the site; and 2) de�elopment and
sale of the site were anticipated within the ne�ct year. While staff still belie�es
acquisition of the p�operty was in the best interest of the City in order to maintain control
over its deveEopment, the delay in developing a feasible project has resulted in i�terest
costs well abo�e what was originally projected.
Due to the State's raid on Rede�elopment funding this past year, which transferred
approximately $400,040 of Agency funding, the Redevelopment Agency r�ow has a
nega#i�e fund balance. Meanwhile, the City has Affordable Housing funding well abave
what is required to meet current commitments and plannec� projects. Rede�elopment
Agency special counseE has indicated the City can legally set interest payments or
wai�e interest payments at the sole discre#ion of the City Council and Redevelopment
Agency Board of Directors. Therefore, it is recommended to wai�e any acfditianal
accrual of interest to the Rede�elopment Agency.
ALTERNATIVES:
The following alternatives are provided for the Council's consideratian:
- Appro�e the Amendment to the Finar�cing Agreeme�t;
- Modify the interest rate in some other manner;
- Da not approve the Amendment to the Financing Agreement';
- Pra�ide staff other direction.
ADVANTAGES:
Future costs to the Redevelopment Ager�cy will be �educed, which will help address the
nega#i�e fund balance and free up more funding for projects and other impro�ements. �t
wiil also ir�crease flexibility for the City Cour�cil #o better fund priority projects because
the Rede�elopment Agency can fund affordable housing p�'ojects, but the Housir�g In
Lieu Fee re�enues cannot fund other economic develapment and public impra�ement
projects.
DISADVANTAGES:
The recommendation will reduce revenue to the Housing in Lieu Fee Fund.
ENVIRONMENTAL REVIEW:
No en�ironmental re�iew is required fo�this item.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted in front of City Hall on Thursday, February 18, 2010 and on the
City's website on Friday, February 19, 2010. No public comments were recei�ed.
Agenda Item 8.f.
Page 2
CITY COUNCIL
CONSIDERATION OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
WITH THE PLANNlNG COMPANY ASSOCIATES
FEBRUARY 23, 2010
PAGE 3
Attachments:
1. Amendment No. 1 #o Financing Agreement
Agenda Item 8.f.
Page 3
ATTACHMENT 1
AMENDMENT NO. 1 TO FINANCYNG AGREEMENT
THIS AMENDMENT NO. 1 TO FINANCING AGREEMENT {"A�endment Na. 1") is
znade and entered into as of , 2010,by and between the AItROYO GR_ANDE
REDEVELOPMENT AGENCY, a public body corporate and politic ("Agency"), and the CITY
OF ARROYO GRANDE, a municipal corporation("City"}.
RECITALS
A. Agency is a public body, corporate and politic, organized under the California
Community Redevelopment Law (Health & Safety Code § 33000 et seq.}.
B. City is a municipal corporation and a general law city of the State of California.
C. City and Agency are authorized by Health & Safety Code Sectian 33501 to enter
in an agreement providing for a loan by the City of the Agency.
D. City and Agency entered into that certain Financing Agreement dated on or about
June 13, 2006 {"Financing Agreement"), which set forth the terms of a loan appropriation by
City, from its affordable housing in-lieu fund, to Agency, in an amvunt not to exceed of Eight
Hundred Thirty Thousand Dollars {$834,000) for the purpose of assisting Agency to fund the
cost far Agency's acquisition of certain real property�onsisting of a vacant lot of approximately
0.84 acres on the north side of Faeh Street adjacent to El Camino Real (101 Freeway}, and
identified as Assessor Parcel No. Q06-151-027 (the"Property").
E. City and Agency desire to modify the terms of the Financing Agreement ta
elirninate the requirement for Agency ta pay interest on the outstanding principal balance from
and after the date of this Amendment No. 1.
F. AIl def ned terms used in this Amendment No. 1 that are not defined herein shall
have the meanings set forth in the Financing Agreement.
AMENDMENT
NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter
contained, Agency and City agree as follows:
Section 1. Recitals Incorporated. The foregoing Recitals are true and correct and are
incorporated herein and made a part hereof.
5ection 2. Amendment to Financing Agreement. Section 2 of the Financing
Agreement, titled "Interest," is herehy amended in its entirety to read as follows: "No interest
shall accrue on the outstanding Loan Principal."
Section 3. No Other Amendment. Except for the amer�dment to the Financing
Agreement set forth in Section 2 of this Amendment No. 1, the Financing Agreement shail
rernain in ful� force and effect.
1065411.03 a02116110
Agenda Item 8.f.
Page 4
IN WTTNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed
by their authorized representatives, as of the date first above written.
"AGENCY"
ARROYO GRANDE REDEVELOPMENT
AGENCY
By:
Tony Ferrara, Chair
ATTEST:
Kelly Wetmore, Secretary
APPROVED AS TO FORM:
Agency Counsel
"CITY„
CITY OF ARROYO GR.ANDE
By:
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
10G541].03 a02/16/10 -2-
Agenda Item 8.f.
Page 5
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.f.
Page 6
p,gR 0 NO
�� c,�
� IHCORPORATE 9
� - m MEMORANDUM
1c du�v io, +c�i ,�
c���FORN�P
TO: CITY COUNCIL �L
i
FROM: TERESA McCLISH, COMMUNITY DEVEL4PMENT DIRECTOR
BY: MIKE I.INN, ASSfSTANT C�TY ENGINEER �`
SUBJECT: CONSIDERATION OF FIVE-YEAR RADAR SPEE� SURVEY FOR
SELECTED C1TY STREETS
DATE: FEBRUARY 23, 2Q1 Q
RECOMMENDATI�N:
The Traffic Commission recommends the Council adopt a resolution certifying the five-
year radar spe�d survey and establishing s�eed limits on Fair Oaks Avenue, North EEm
Street, Traffic Way and West Branci� Street.
FUNDING:
Any costs associated with speed limit signs or traffic I�gends will be accommodated
within the FY 20101'!1 Operating Budget.
BACKGR�UND:
California Vehicle Code Section 627 requires an engineering and traffic speed survey to
enable the radar enforcement of any speecE limit set by a local jurisdiction (Attachmertt
No. 1). Due to the constraints of the pursuit method of enforcement on City streets, this
requirement effectively dictates all enforcement of IocaCly ado�ted speed limits.
Consequently, traffic speed enforcement within the City is currently restricted to those
limits expressly established by #he Vehicl� Code, such as the 25 mph school zone iimit
wher� children are present. A�sen# such express limits, the 55 mpF� maximum limit
prevails.
The basic presumption of the er�gineering and traffic speed sc�rvey requirement is that
the majority of #he public drives at a reasonable speed and that limits shouid be
established which reflect this. The 85th percentile is generally accepted as the statistical
break between reasonable and unreasonable dri�ers. By the requirements of the
California Vehicle Code, a limit must be set at tF�e #i�e-mile-per-hour increment reflecting
the observed 85th percentile (or critical) speed, unless the City Engineer determines that
there are mitigating factors not readify observable to the driver. The accident history is
also considered, and the City Engineer is permitted to lower the critical speed by fi�e-
miles-per-hour.
Agenda Item 8.g.
Page 1
TRAFFlC COMMISSlON
REVlEW OF RADAR SPEED SURVEY F'OR SELECTED CITY STREETS
FEBRUARY '1, 201D
PAGE 2 OF 4
As a rule, arbitrary fi�e-mile-per-hoUr reduction of a properly determined speed �imit
makes lawbreakers of approximately 35 percent of otherwise responsibEe drivers.
Estabfishing a speed limit at the recommended level where the existing posted speed
limit is lower shouici not be �iewed as raising the speed limit. I# is an establishment of
the speed fhat legally defined reasonable drivers are already driving, and it allows
enforcement af citations against those who are exhibiting unreasonable behavior. A
comparison of the recommended limits to the existing posted limits should be
minimized.
ANALYSIS OF ISSUES:
The City Council adopted Resolution No. 3936 on July 11, 20D6 certifying the five-year
radar speed survey to establish the speed limits for various City streets (Attachment Na.
1). To address specific concems withi� the community following the five-year radar
speed survey, the City Council subsequently adopted Resolution No. 4001 on March
27, 2007 (Attachment No. 3} and Resolution No. 4024 on July 10, 2007 (Attachmen# No.
4).
The Police Departm�nt reported in September 2009 that they were concerned with
enforcement on a number of City S#ree#s tha# either did not have current certifications or
that had been challenged in court proceeciings. Folfowing se�eral meetings with the
Engineering Department, the Po�ice Department performed vehicle speed surveys with
volunteer personnel in Octaber and November 2009 in accordance with the
requirements of the Municipal Uniform Traffc Control Devices Traffic Manual Section 8-
03.3.B.2. The results are summarized as follows:
Street Direction Posted 85ih% Recommended Discussion
MPH MPN MPN
Traffic Way{200 Block) No�th 35 35 35 Verifies current speed limit
South 35 34
Tra�Fic Way(300 Block) North 35 3� 35 Varifies current speed limit
5outh 35 36
Traffic Way{400 Block) North 35 32 35 VariTies current speed limit
South 35 40
TrafFic Way(5d0 Block) No�'th 35 38 35 5ouihbound segment is skewed by U5
South 35 45 10i on-ramp.
Fair Oaks (900 Block) East 25 27 25 Verifies current speed limit
West 25 28
Fal�Oaks (1000 BloCk} East 25 33 25 Justified as a residential zone. Fair
West 25 3� Oaks terminaEes at Elm St Park to t3�e
west, Margaret Harloe Elementary
Fair Oaks (�100 Block} East 25 32 25 School is located to the east at Halcyon
WeSt 25 30 Rd, intersection.
West Branch (Regional Center) East 40 39 40 Verifies current speed limit
Wast 40 41
West Branch (Old Ranch Rd) E2st 40 40 40 Verifies current speed limit
West 40 40
Agenda Item 8.g.
Page 2
TRAFFIC COMMISSfON
REVIEW OF RADAR SPEED SURVEY FOR SELECTED CITY STREETS
FEBRIJARY 1, 2010
PAGE 3 OF 4
.larr�es Way(3fl0 Block) East 35 40 35 Justified in 2006 survey at 35 MPH due
West 35 3g to residential segment between Colina
and 7ally Ho Road.
Niorth Elm (100 Block} North 25 30 30 Neighborhoods are mix of commercial
SOUth 25 3Q and residential. Due to the roadway
width and survey results,staff
NOrth Elm (200 BIOCk) NO�th 25 2$ 30 recommends increasing speed limit to 30
South 25 29 MPH.
The results of the survey verified #he currertt posted speed limits on Traffic W�y, Fair
Oaks Bou[e�ard and West Branch Street. Staff compiled the results of the survey and
included them within the staff report for the February 9, 2010 Traffic Commission
meeting. The only recommended adjustment was to raise the speed limit on North Elm
Street from 25 mph to 30 mph. North Elm Street was not previously surveyed as it is
classified as a �esidential street. Howe�er, there are commercial busi�esses located in
the 100 biock. The Police Department believes that a proactive approac� is required to
enable enforcement and respond to potential court challenges.
Following the completion of the staff report but prior to the Traffic Commission meeting,
representatives from Engineering and the Police Department continued discussions
about the recommended increase of the speed limi# for North Elm Street. The
departments re�iewed the s�ecific components of the roadway, including the number of
residential structures and the proximity of Ocean View Elementary #o the north, and
mutually agreed that North Elm Street should be classified as a residential district in
accordance with California Vehicle Code Section 515 {Attachment 6). Staff
subsequently revised the recommendation for North Elm Street from 30 mph to 25 mph,
the prima facie speed for a residential street for presentation to the Traffic Commission.
The Traffic Commission re�iewed t�e survey resul#s at its meeting on February 1, 2010
and agreed with the staff recommendatior�s, including the revised recommendation for
North Elm Street from 30 mph to 25 mph. The Traffic Commission formally
recommencled City Council approval of the speed survey for the selected streets.
The Police Department 1�as also noted that the County Traffic Commissioner has
declared Tally Ho Road as a "speed tra�" in accordance with California Vehicle Code
Section 40802. S#aff had preser�ted traffic calming optior�s to the Traffic Commission on
September '[4, 2009 and December 14, 2009. Upon review of recommendations from
the Traffic Commission, the City Council on January 26, 2�1 Q appro�ec! the
incorporation of a number of traffic ca�ming el�rr�ents into the Tally Ho Road Sic�ewalk
Improvement Project. The completion of the construction of #hose improvements is
anticipated in May, 2010. The Police De�artment will perform a follow-�p vehicle speed
survey upon campletion of the project and present the resufts for certification to the
Traffic Cammissian.
Agenda Item 8.g.
Page 3
TRAFFIC COMMISSION
REVIEW OF RADAR SPEED SURVEY FOR SELECTED CITY STREETS
FEBRUARY 1, 2010
PAGE 4 QF 4
ADVANTAGES:
The Traffic Commission's recommendation for the City Cauncil to certify the survey will
enable the Police Department to enforce the problematic areas and provide the
appropriate documentatian in the e�ent that the sur�eys are questiar�ed in a court of
law.
DISADVANTAGES:
The ne� five-year radar speed survey is scheduled for 2011 . Defays to the
performance of a survey for Tally Ho Road will prevent the ability of the Poiice
Department to perform enforcement.
PUBLIC NOTIFICATION AND COMMENTS:
Staff notified the public about the Traffic Commission meeting through a dispiay ad in
the San L�ais Obispo Tribune on Thursday, January 28, 2010 {A#tachment No. 5).
ALTERNATIVES:
The following alternatives are pro�ided for the Commission's consideration:
- Adopt a resolution to certify the listed rada� speed sur�eys as presented,
- Do not adopt the resolution; or
- Pro�ide direction to staff.
Attachments:
1. California Vehicle Code 627
2. City Council Resvlution 3936
3. City Council Resolution 4001
4. City Council Resolutior� 4024
5. 112$11 Q SLO Tribune Display Ad
6. Califarnia Veh�cle Code 515
Agenda Item 8.g.
Page 4
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY 4F'
ARROYO GRANDE CERTIFYING .THE FIVE-YEAR RADAR SPEED
SURVEY AND ESTABLiSHlNG SPEED LIMlTS ON FAIR OAKS
AVENUE, NORTH ELM STREET, TRAFFIC WAY AND WEST
BRANCH STREET
WHEREAS, the City Council of Arroyo Grande has conducted engineering and traffic speed
surveys {coElecti�ely referred to herein as the "surveys°} on vario�s City streets in accor�ance
with the requirements of the California Vehicle Code; and
WHEREAS, the Assistar�t City Engineer and t�e Community Development Director has
analyzed the surveys, made appropriate adjustments, and made recommendation #or the
establishment of speed limits on said streets in accordance with the requiremen#s of the
California Vehicle Code; and
WHEREAS, radar enforcement of any speed limit other than those expressly established by
State law requires that such speed limits be based upon an engineering and traffic speed
survey as has been conducted; and
WHEREAS, the Palic� Chief supports the recammendatians of the Assistant City Engineer
and the Commu�ity De�Elopmen� Director; anci
NOW, THEREF4RE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby certif�s the surveys and establishes speed limits on various City streets as provided
beloW:
Fair Oaks Avenue (South Elm Street to Halcyon Road} 25 mph
North Elm Street (East Grande Avenue to Brighton A�enue) 25 mph
Traffic Way (Fair Oaks Avenue to Traffic Way Extension) 35 mph
West Branch Street (Brisco Road to Vernon Street) 40 mph
On motion by Council Member , seconded by Co�ancil M�mber , and by
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing resolution was passed and adopted this day of , 20'E0.
Agenda Item 8.g.
Page 5
RES�LUTION N�.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 8.g.
Page 6
Attachment No. 1
ENGINEERING AND TRAFFIC SURVEY
627. {a)"�ngineering and traffic survey," as used in this code,
means a survey o#highway and traffic conditions in accordance with
methods determir�ed by the Departm�nt o#Transportation for use by
state and local authorities.
(b) An engineeri�g and traffic survey shall inclu.de, among other
requirements cleem�d n�cessary by the department, consideration nf a!I
of the fol�owing: �
(1) Pre�afling speeds as cEetermined by traffic engineering
measurements.
(2} Accident records.
(3) Highway, traffic, and roadside conditior►s nok readiiy apparent
to the driver.
{c} When conducting an engfneering and traffic survey, locaf
authorities, in addition to the factors set forth ir� paragraphs (1)
to (3), inclusive, of subdivision (b} may consider all pf the
foilawing:
(1} Residen#ial density, if any of the foliowing concEitions exist
on the partic�lar portion of highway and the property contiguous
#hereto, ot#�er than a business district:
(A) Upon or�e side af the highway, wi#hin a distance af a quarter
of a m�le, the contiguous property�ronting thereon is occ�pied by 13
or more separate dweliing houses or business struc#ures.
(B) Upon �oth sides of the highway, coliectively, within a
distance of a quarter of a mile, the cantig�ous property franting
thereon is occupied by 16 or more separate dwelling houses or
business structures.
(C) The portion of highway is fonger than one-quar�er of a mile
but has the ratio of separate dwelEing houses or business structures
to the I�ngth of the highway described in either subparagraph (A) or
(B}.
(2) Pedestrian and bicyclist safety.
Agenda Item 8.g.
Page 7
RESOLUTiON NO. 393� Attachment No. z .
A RESOLUTIQN OF THE CITY COUNCIL OF THE
ClTY OF ARROYa GRANDE ESTABLISHfNG
SPEED LIMlTS ON VARlOUS CITY STREETS
WHEREAS, the City Council o�Arroyo Grande has conducted #ra�c speed surveys on various
City streets in accorclance with the requirernents of the California Vehicle; and
WHEREAS. the Director Public Works has analyced said surveys, made a�propriate
adjustmen#s, and made recommendation for the establis�ment of speed limits on said streets
ir� accordance with #he requirements of the Caiifamia Vehicle Code, and
WHEREAS, radar enforcement of any speed limit other than those expressly established by
State taw requires that such be based �pon an engineering and traffic speed survey as has
beer� conducted; and
WHEREAS, #he Police Chief supports the recommendations of the Director of Pubfic Works;
and
WHEREAS, on October 17,20�5 the Tra�fic Cornmission supported the recornmendation of
the Director of Public Works for the speed limits on the �ar�oc�s streets �der�tified hereir�.
NOW� THEREFORE, BE iT RESOLVED that the City Council of the City of Arroyo Grande
hereby establisi�es speed limits on various City streets as provided belaw:
Ash 5treet (west of Elm) 35 mph
Brisco Road 35 mph
Corbett Canyon 45 mph
East Cherry Avenue 35 mph
E! Camino Rea� (Oak Park— Brisco) 45 mph
EIm Street 35 mph
Fair Oaks A�enue (Halcyon — Vaqey) 40 mph
Fair Qaks A�enue.(Va�ley—Tra�c Way) 35 mph
Farro11 Avenue 35 mph
East Grand Avenue{Bamett - Halcyon) 35 mph
Halcyon Road {north of Grand) 35 m�h
Halcyon Road {south o�Grand) 40 mph
James IIVay {Oak Park— Mesquite) 40 mph
James Way (Mesqu�te—Tally Ho) 35 mph
Pike (west of Elm) 35 mph
Pike {east of Elm) 40 mph
Rancha Parkway (West Branch - Camino Mercado} 35 mph
Tally Ho Road 25 mph
Tra�c Way 35 mph �
Valley Road 4� mph
West Branch Street (Rancho Parkway to Oak Park) 40 mph
. Agenda Item 8.g.
Page 8
RESOLUTION NO.
PAGE 2
4n rno#ion by CounciE Member Dickens, seconded by Mayor Fer�ara� and by the fallowing rolE
cal� vote, to wit:
AYES: Council Member Dickens, Mayor Ferrara, Council Members Arnald and Guthrie
NOES: None
ABSENT: Cauncil Member Costelio
The foregoing resolution was passed and adopted this 11�' day of July 2006.
Agenda Item 8.g.
Page 9
RES4LUTION NO.
PAGE 3 .
TONY FER YOR
ATTEST:
,
KELLY WET OR , DIRECTOR OF ADMINISTRATlVE SERVICESI
CiTY CLERK
APPR4VED AS TO CONTENT.
- `�
STEVEN A�AMS, C1TY MANAGER
APPROVED AS TO FORM:
TIM HY J. EL, CITY ATTORNEY
� ' Agenda Item 8.g.
Page 10
OFFICiAL CERTIFICAT�ON
I, KEL�.Y WETMORE, City C1erk af the City of Arroyo Grande, County of San Luis
4bispo, State of Cafifornia, do hereby c�r�ify under penalty of perjury, that the attached
Resol�tion No. 3936 is a true, #ul�, and correct copy of said Resolution passed and
adopted at a regufar meeting of the City CounciE of the City of Arroyo Grande on the 11�'
day of July 2006.
W[TNESS my hand and �h� Seal of the City of Arroyo Grande a�xed this 24�" day of
August 2006.
KELLY ET ORE, CfTY CLERK
Agenda Item 8.g.
Page 11
RES4LUTfON NO. 4001 Attachment No. 3
A RESOLUTION OF THE C1TY CDUNCIL OF THE CITY OF
ARROYO GRANDE CERTIFYING THE FIVE-YEAR RADAR SPEED
SURVEY AND ESTABLISHING SPEED LiMlTS ON EAST GRAND
AVENUE AND WEST BRANCH STREET �
WHEREAS, the Gity Council of Arroyo Grande has cond�cted engir�eering ancf tra�c speed
surveys (collectively refeT�ed to herein as t�e "surveys") on various City streets ir� accardance
with the requirements of the Califor�ia Vehicle; and
WHEREAS, t�e Director Pubiic Vl,f�rlcs has analyzed the surveys, made appropriate
adjustments, and made recommendation for the establishment of speed limits on saic! streets
in accordance with the requirements of the California Vehicle Code; and
WHEREAS, radar enforcement af any speed fimit otF�er than those expressly established by
State law requires that such speed limi�s be based upon an er�gineer�ng a�d traffc s�eed
survey as has been conducted; and
WHEREAS, the Police C�ief supports the recommer�dations ot the Director o� Public Works;
and
WHEREAS, or� Octobe� 17, 2005 the Traffic Comrnission s�pported ti�e recarnmendation of
the Director of Public Works for the speed limits on the �arious streets ide�t}fied herein.
NOW, THEREFORE, BE IT RESOLVED tt�at the City Councii of the City of A�rayo Grande
hereby certifies tt�e svrveys and establishes speed limits on variaus Ci�y streets as provided
befow: '
East Grand Avenue {Halcyon to Oak Pa�k) 35 m�h
West Branch Street {Brisco Roa� ta Rancho Parkway) 40 rnph
On motion by Council Member Fellows, secanded by Council M�mber G�thrie, and by #he
foilowi�g roll call vote, ta wit:
AYES: CounciE Members Fe�ivws, Guthrie, Costelfo, Arnold, ar�d Mayor �errara
NOES: None
ABSENT: None
The foregoing Resolut�on was passed and adopted this 27`�' day of March, 2007.
Agenda Item 8.g.
Page 12
� RES4LUTION NO. �°01
PAGE 2 -
�.��� �..�/���-C../
T�NYFERR AYOR
�
ATTEST:
��
KELLY ETM RE, CITY CLERK .
APPROVED AS TO CDNTENT:
�
ST VE ADAMS, CITY MANAGER
APPROVED AS T4 FORM:
�l'�.r-.
TIM THY J. E�, CITY ATTORNEY
Agenda Item 8.g.
Page 13
OFFICIAL CERTiF1CATION
I, KELLY WETMORE, City Clerk of tt�e City of Arroyo Grande, County af San Luis
Obispo, State of CalFfornia, do hereby certify under penalty of perjury, that the attached
Resalutior� No. 4001 is a true, full, and correct copy o� said Resolut�on passed and
adopted at a regular meeting of the City CouncillRedevekopment Agency of the City of
Arroya Gra�de on the 27th day of March 2007.
WITNESS my hand and #he Seal of the City of Arroyo Grande affixed this 29�` day af
March 2407.
(JtsCk R�
KELLY WET RE, CITY CLERK
Agenda Item 8.g.
Page 14
RESOLUTfON NO. 4024 Attachment No. 4
A RESOLUTION OF THE CiTY COUNC�L OF THE CITY �F
ARROYO GRANDE CERTi�YING THE F�VE-YEAR RADAR SPEED
SURVEY AND ESTABLISHING SPEED L�M�TS ON RANCHO
PARKWAY� VALLEY ROAD AND N4RTH HALCY4N ROAD
WHEREAS, the City Council o# Arrayo Grande has conducted engi�eering and traffic speed
surveys (co�lectively referred to herein as the "surveys"} or� various City stree#s in accordance
with the requirernents o�the California Vehicle; a�d
WHEREAS, the Director Public Works has analyzed #he sunreys, made appropriate
adjustments, and made recommendation for the establishment of speed limits on said streets
in accordance with the requirements of the California Vehicle Code; aRd
WHEREAS, radar en#o�cement of any speed limit other #har� those express�y established by
State law requires thax such speed limits be based upon an engineering a�d tra�c speed
survey as has been conducted; and
WHEREAS, the Police Chief supports the recommendatians of the Director of Public Works;
and
NOW, THEREFORE, BE IT RESOLVE� that the City Cour�cil o# t�e City of Arroyo Grand$
hereby certifies the surveys and establishes speed limits on various City streets as provided
below: �
Rancho Parlcway (West Branch Street to Camir�o Mercado} 35 mph
Rancho Parkway {Camino Mercado to James Way) 40 mph
VaS1ey Road (Sunrise Terrace to Fair Oaks Boulevard) 40 mph
North Ha�cyon Road (Easi Grand Avenue to E� Carnino Real) 35 mph
�n motion by Counci! Member Amold, seconded by Co�ncil Mernber Feltows, and by the
following coEl call vote, to wit:
AYES: Council Members Arnold, Fe�lows, Costello, G�thrie, and Mayor Ferrara
NOES: None
ABSENT: None
The foregoing resolution was passed and adapted this 10�' day of July 2407. ,
� Agenda Item 8.g.
Page 15 �
RESOLUTION N0, t-I�a�l
PAGE 2
I 4� •
TONY FER MAYOR -
ATTEST:
KELLY WE MOR � CITY CLERK
APPROVED AS 70 CONTENT:
STEV ADAMS, CiTY MANAGER
APPROVED AS �O FORM:
�.---,
� T�M HY J. EL, Y ATTORNEY
Agenda Item 8.g.
Page 16
OF�iC1AL CERTIFICATION
!, KELLY WETM4RE, City C�erk of the City of Arrayo Grande, County af San Luis
Obispo. State of Califomia, do hereby certify under penal#y of perjury, that the attached
Resolution No. 4024 is a true, fuH, ar�d correct copy of said ResoEution passed and
adopted at a regular meeting of the Ci#y Council of the City of Arroyo Grande on the �0"'
day of J�,ly 2447.
WiTNESS my hand and the Seal of #hs City of Arroyo Grande a�xed this 42�' day of
July 2007. � �
/L�2..�
KELLY WET RE. C�TY CLERK
Agenda Item 8.g.
Page 17
T H U R 5 D A Y, �A N U A ki Y 2$, 2 0 I O B US1NE S S � SANLLTISO$ISPO.COM THE TRIBUNE B7
. ,,:.�,•. : .-_�,_,� :. ,�.�'�°�_� ..
Fmm Page Bb ■�������_������..,_.� .�_...._.._. _ �
ter a demo.
Ttie de�ice is half anin � ARROYQ GRANDE
c�ee� anc� 1.5 pounds � ��� ��i
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an any netbook."�li , N4TICE QF M EETING
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to that have beCO so NQTICE is hereby given that the'fraffic Cammission of the
po 1�'P�Cent�y . City ot Arroyo Grande will be receiving input fram restdents
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. de�ic "Jobs said re in- ���� � ��
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dock tu s the ad into a �
SOPt O 3 t0 d a case � H&R BLO�K' Arty person may submit writlen commeAts to the En ineerin
p P� � for new H& ���k C�� t5 . � Depertment before the Traffic Commisslon hearing or a pear end
th8t S flS a S [�—t0 be heard at the 11me of the hearing. Fo�iurther ioformatlon,please
WatC �ae0 W1�10 }101(�1Llg contact the Er�gineering Department at 214 East Branch Strset,
Brin in this c on and et a disco t an our tax re aration
the eV1C2---Wlf lso be � g y p � � Arroyo Grande,CA,during normal business hours ot 8;00 am to
a � ble. ' service whe OU VISIt H$l���OC�C. 5:Dppm,ieiephone(805f 473-5420,
bs says the iPa s bet � . _
t than laptops and p ones Vaiid at part' ating U.S.offices.Void if soEd,purchased or sferred,and where prohib- Date end 7ime of Meet�nQ: Monday,Fabruary 1,2oio,7:OD PM
nd yeah, netbook for � ited.Mus presented prior to co�tpletion of initial tax office rview and may not be � �ecs ot Maeting: Arro}ro Grande City Councll ChamDers
onsuming video, m ic, �ombi ith an ather of#er or discount.Valid anl for tax re for an ori inal income 215 Esst Branch Straet
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eb browsing and rea � tax r rn.New clie�t only.A new client is a person who did not use 81ack offite set- �
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so iYs not as easy on de:49525
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Attachment Na. 6
Califo�nia Vehicle Code Section 515
A "residence di.strict" is that portion of a highway and the
property contiguous ther�to, other than a business district, (a? upon
one side of which highway, within a distance of a quarter of a miZe,
the contiguous property fxon�ing thereon is occupied by 3.3 or more
separate dwelling houses or business structures, or (b) upon both
sides of which highway, collec�ively, witl-sin a distance of a c�uarter
of a mile, the contiguous property �ronting thereon is occupied by 16
or more sepa�ate dwelling houses or business structures. A residence
district may be Ionger than one-quarter of a mile if the above ratio
of separate dwell.ing houses or business structures to the length of
the 3:ighway exists.
Agenda Item 8.g.
Page 19
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.g.
Page 20
S� .
pRROy�
O� c,P
�' INCORPORATED yZ
�
" '" MEMORANDUM
� JULY 10. 1811 *
C4��FORN�P
TO: CITY COUNCIL
�
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ITEM 8G — SUPPLEMENTAL INFORMATION
FEBRUARY 23, 2010 COUNCIL CONSENT AGENDA
DATE: FEBRUARY 23, 2010
The staff report recommends the establishment of a posted speed limit of 25 mph on
North Elm Street between East Grand Avenue and Brighton Street. Upon further review,
staff is revising its recommendation to extend the 25 mph speed limit northward an
additional two blocks, from Brighton Street to the end of the North Elm Street cul-de-sac.
Staff has revised the resolution accordingly to incorporate this change (please see
attached).
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CERTIFYING THE FIVE-YEAR RADAR SPEED
SURVEY AND ESTABLISHING SPEED LIMITS ON FAIR OAKS
AVENUE, NORTH ELM STREET, TRAFFIC WAY AND WEST
BRANCH STREET
WHEREAS, the City Council of Arroyo Grande has conducted engineering and traffic speed
surveys (collectively referred to herein as the "surveys") on various City streets in accordance
with the requirements of the California Vehicle Code; and
WHEREAS, the Assistant City Engineer and the Community Development Director has
analyzed the surveys, made appropriate adjustments, and made recommendation for the
establishment of speed limits on said streets in accordance with the requirements of the
California Vehicle Code; and
WHEREAS, radar enforcement of any speed limit other than those expressly established by
State law requires that such speed limits be based upon an engineering and traffic speed
survey as has been conducted; and
WHEREAS, the Police Chief supports the recommendations of the Assistant City Engineer
and the Community Development Director; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby certifies the surveys and establishes speed limits on various City streets as provided
below:
Fair Oaks Avenue (South Elm Street to Halcyon Road) 25 mph
North Elm Street (north of East Grand Avenue) 25 mph
Traffic Way (Fair Oaks Avenue to Traffic Way Extension) 35 mph
West Branch Street (Brisco Road to Vernon Street) 40 mph
On motion by Council Member , seconded by Council Member , and by
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing resolution was passed and adopted this day of , 2010.
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
� p,4tROY�
° ��
� lNCORPORA7Ed 9�
� ° MEMORANDUM
i� ,�u�Y ,o. ,s„ ,�
c4<rFORN�P
TO: CITY COUNCIL „
VIA: TERESA MCCLISH�;C_�MMUNITY DEVELOPMENT DIRECTOR
FROM: JILL MCPEEK, SENIOR CONSULTANT ENGlNEER
SUBJECT: CONSIDERATION OF PROGRAM SUPPLEMENT AGREEMENT FOR THE
WEST BRANCH STREET OVERLAY PROJECT PW 2008-48
DATE: FEBRUARY 23, 2010
RECOMMENDATIQN:
It is recommended the Council:
1. adopt a Resolutior� approving and authorizing the Mayor to execute Program
Supplement Agreement No. 008-N; and,
2. direct the City Clerk to submit Program Supplement Agreement No. 008-N and
authorizing Resolution to Caftrans. �
FUNDING:
The City was successful in securing $525,000 of Federal American Recovery and
Reinvestment Act of 2Q09 {ARRA) construction funds for the West Branch Street Overlay
project.
BACKGRQUND:
The project consists of the resur#acing of West Branch Street from East Grand Avenue to
Oak Park Boule�ard as follows:
East Grand A�enue to Brisco Road Asphalt O�erlay
Brisco Road to Camino Mercado Microsurfacing
Camino Mercado to Oak Park Boule�ard Asphalt O�erlay
In the event that fa�orable bids are recei�ed, a bid alternate is included ta perform an
asphait o�erlay between Brisco Road and Camino Mercado; in lieu of th�e microsurfacing
application.
ANALYSIS OF �SSUES:
A Program Sup�lement Agreement is a supplemental, project-specific agreement that is
incor�orated into the Master Agreement entered into by the City and State on Na�ember
13, 2008. it formalizes the financial responsibilities and pro�isior�s for a specific Federal-
Agenda Item 8.h.
Page 1
CITY COUNCIL
CONSIDERATION OF PROGRAM SUPP�EMENT AGREEMENT FOR THE WEST
BRANCH STREET OVERLAY PROJECT
FEBRUARY 23, 2010 �
PAGE 2
aid funded project. It identifies the reimbutsable phase(s)of work in addition to the types
and amounts of Federal, State and local funds used to finance the locally spansored
project. It is the contractual basis for the State to pay the locaf agency for work done.
Special co�enants or clauses in the agreement define t�e agencies'specific responsibilities
in implementing and maintaining t�e project. Qthers define State or local responsibilities
for providing project funds.
No reimbursement payme�ts can be made until the Program SupplementAgreemer�t has
been fully executed. In�oices shall not be submitted prior to this exec�tion. A Resolution
that clearly identifies the afficial authorized to execute the Program Supplemer�t Agreement
must be attached to eac� Program Supplement Agreement in order to be ful[y executed.
ALTERNATIVES.
The following alternatives are pro�ided for the Council's consideration:
• Adopt the at#ached resolution authorizing the Mayor to execute Program Supplement
Agreement No. 008-N;
• Do not adopt the atkached resolution authorizing the Mayor to execute Program
Supplement Agreement No. 008-N;
• Modify t�e attached resolution as appropriate and approve staff's recommendations;or
• Provide direction to staff.
ADVANTAGES:
Adopting the attached Resolution will allow the City to recei�e grant Fund reimbursement
from Caltrans.
DISADVANTAGES:
No disadvantages have been identi�ied by staff.
ENVIRONMENTAL REVIEW:
Environmental determinations are presented to Counci� at the time of consideration to
approve plans and specifications for the projects and authorize solicitation of construction
bids.
PUBLIC NOTiF1CAT14N AND COMMENTS:
The Agenda was pos#ed in front of City Hall on Thursday, February 1$, 2010. The Agenda
and staff report were pos#ed on the City's website on February 19, 2010. No public
comments were recei�ed. Public no#ifcation wil� be gi�en for each project separately.
Agenda Item 8.h.
Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY 4F
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. 00$-N TO ADMINISTERING AGENCY-
STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO.
05-5199R FOR THE WEST BRANCH OVERLAY PRO,lECT
WHEREAS,the City a�d the State entered into Master Agreement,Admir�ister�ng Agency-
State Agreement for Federal-Aid Projects, Agreement No. 05-5199R on November 18,
2�08; and
WHEREAS, Program Supplement No. 008-N to Administering A�ency-State Agreement for
Federal-Aid Projects No. 05-5199R designates the Federal fu�ds requested and any
matching funds to be �ro�ided by the City of Arroyo Grande for the construction phase of
the West Branch St�'eet Qverlay projec�; and
WHEREAS, the Ci#y of Arroyo Grande is eligible ta recei�e Federal American Recovery
and Rein�estment Act of 2009 (ARRA) funds for this project.
NOW,THEREFORE, BE lT RESOLVED,that the City Council of the City of Arroyo Grande
� hereby:
9. Appro�es Exhibit "A" attached hereto, entitled `Program Supplement No. NQ08 to
Administering Agency-State Agreement for Federal-Aid Projects No. 05-5199R".
2. Appoints the Mayor as the official representative authorized to execute Program
Supplement Agreement No. N008.
On motion of Council Member , seconded by Counci! Member
, and on the following roll call �ote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
2010.
Agenda Item 8.h.
Page 3
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST;
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS CITY MANAGER
APPROVED AS T4 FORM:
TfMOTHY J. CARMEL, ClTY ATTORNEY
Agenda Item 8.h.
Page 4
. - ,.� ,� EXHIBIT A
PROGRAM S4PPL�1�]'P Nid. N008 Dato:December 17,2049
to Locatioa:OS-SLO-O-ARGD
AD�SIHISTBRIlQi3 AC�BNCY-STATS AQRB8M8NT Pra�ect Number:ESPL-5199{021)
FOR FB�BRAL-AID PROJSCTS IdQ. 05-5199R S.A. Number:05-930206
This Program Supplerneat hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 11/13/08 and is suhject to ali the terms and�onditions thereof.'I'his Program
Supplemeat is executed rn accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
,approved by the Administering Agency on (See copy attached).
The Administering Agency ftuther stipulates that as a condition to the payment by State of any fun�s derived from sources noted
below obligated to this projeci,the Administaring Agency accepts and will co�nply with the Special covenants or Remarks setforth
on the following pages.
PROJgCT LOCATION:
West Branch st.Rehab
TYPS OF 9�OR1C: West Branch Asphalt Concrete Overlay LSNGTH: 0(MILES�
Bstimat�d Cosk Fedsral Funds �atahing Funds
C200 $525,OOU.00 Loc�w O�s�
S 1,345,700.OQ �820,700.Of} 50.00 50.00
CITY OF ARRQYO GRANDS STATfi OF CALIFORNIA
Department of Tranaporte►tion
8y aY
Chief, Office of Projact Implementation
D�ti� Diviei.an of Loca2 A�sigtance
Atta�t
Date
Title
I h�r�by e�rtify upoa my p�raonal ko l�dg� tdat budg�iad lunda ar� availabl• !or this �ac�braac�:
Accouating Offiaer Dats � I7 � $525,000.00
Chapt�r Stwtut�• it� Y�ar Progr�sn BC Cat�gory luad $ourc• J�1[60NT �
268 2008 26G0-503-890 2008-2009 2U.30.010.810 F 2b2040 898-F 525,D00.00
Program Supplament 05-5199R-N008- IST�A Page 1 of 5
� Agenda Item 8.h.
Page 5
,
• r1 r1
OS-SLO-O-A�GD l2/17l2009
ESPL-5199(021)
SPECIAL COVSNANTS OR RE�ARKS
�., ADMINISTERIN(� AGBNCY agrees that it w�.11 on�y praaeed with work
suthorized for specific phasa(s) with aa "Authorizatioa to
PrQCeed" and wi�Z not proceed with future phase(s} of this
praject priar to receiving an "Authorizatioa to Proceed" from the
STATE for that phase(a) uxiless no further State or Federal funds
are aeeded for those future phase(s) .
2. Any 5tate axid Federal funds that may ha�re been enct�n)aered for
thie project are avallable for disbursement for limited periods
of time. For each fund encumbrance the Iimited period ia from
the staz�t of the fieaal year thati the specific fund was
appropriated within the State Budget Act to the applfcable fund
Reversiori Data ahown on the State approved project finance
letter. Per Government Code Section 16304, all praject funda not
liquidated within the�te pe�riode will revert unleas an executed
Cooperative �ork Agreemant exteading tihese dates is requeetad by
the ADadINISTBRING AagNCY aad approved by the Califoraia
Department of Finance.
ADMINISTBRING AC�SNCY ahould easure that invoices� are gubmitted to
the Dfstrict Loca1 Asei�tance Esigineer at least 75•days prior �o
the applicable fu3nd Reversion Date to avoid the lapse of
applicable funds. �ursuant to a directive from the State
Controller'e O€fiae arid the Department of Firiaace; . in order for
paymeat to be made, the last date the DiatrictLocal Eagineer caa
forward an iavoice far paymeat to the Department's Local Programs
Accountiag Offiae for reimbursable work for funde that are gaing
to rever� at the end ot a part�cular ffscal year is M�y 15th of
the particular fiscal year. Notwith�standiag the ualiquidated
aums of project specific State aad Federal funding remaining and
ava�lable ta fund project work, aay invoice for rea.mbureeanent
involving appllcable funds that is aot received by Ghe
Department's Local Programs Acaountixig �ffice at �.east 45 days
prior Go the appl�.cable fixed fund Reversioa Date wil�. not be
paid. These unexpended funds wi�.1. be irrevocably reverted by the
Departmeat's Division of Accouatiag on the applicable fund
Reversiar� Date.
3 , The ADMINISTERINt3 AGBNCY will advertiae, award and admiaister
this project in accordance with the current publ�shed Local
Asaistancs Procedures Manual.
Proqram Suppls�aaat05-5199R-N008- ISTSA ' Page 2 of 5
Agenda Item 8.h.
Page 6
- ' � r�
OS-SL�1-0-ARE'sD �2/i��2009
ESPL-5199(02l)
SPSCIAL COV$NANTS OR REMARRS �
4. Award informatioa ehall be submitted by the ADMINISTBRING AGENCY
to the District Loca7. Aasistance �rigineer with�n 60 days of
praject contract award or with submittal of the ADMINISTERINC3
AGBNCY'a firat invoice for the conatruction contract, whichever
is earlier.
Failure to do ao will cauae a delay in the State proceasing
irivoices for the Construction phase.
Please refer to Saction 15.7 "Award Package" af the Loca1
Asaistance Procedures Manual.
5. ADMINI3T8RING AGENCY agreee, as a m3nimum, tq suUmit invoices at
least once every six months commencing af�.er the funds are
encumbered for each phase by the execution af thi� Project
Program Supplemeat Agreemeat, or by STATE'a� approval of an
applicab�e Fiaaace Letter. 3TAT� reserves �he right to auspend
future authorizatfoas/obligatioas, and ir�vaice pay�nex�ta �or any
on-goiag or future federaZ-aid project by ADMINIST�R�NC3 AQENCY �E
PROJSCT coats have not beea invoiced by ADMINISTERINQ A�$NCY for
a six-manth periad.
If no casts have been invo3ced for a six-month periad,
ADMINIST�RING A(�SNCY agrees ta aubmit for each phaae a writ�en
explanatioa of the abaeuce of PROJ�CT activ�ty a�ang with targeti
billing date aad target b�lling amouat.
ADMINISTERINC� A�BNCY agrees to svbmit the final report documenta
that collectively con��itiuta a "Report of Sxpenditurea" within
ane huadred eighty (180) days of PROJgCT completfoa. Failure of
ADMZDTIST$RINa AC3ENCY to aubmit a "Final Report of g�enditures"
within 160 days of PR�J�CT co�apletion will reault in 8TAT13
imposiug sanctioas upoa ADMINI3TERING AGENCY ia accordance with
the current Local ABaistance Procedurea Manual.
6. The Administeriag Agency sha11 not discriminate o�a the baais of
race, religioa, age, di�aibi.].ixy, color, aatioaal origin, ar eex
in the award and performance oF any Federal-asaisted coatra►c� or
ia tha admiaiatration of ita DBg Pragram Implemeatatioa
Agreement. The Adminiateriag AgenGy shall take aZl necessary and
rea�onable steps under 49 CFR Parti 26 to ensure nondiscrimix�atian
ia the award azid adm3niatratioa af gederal-asaisted coxitraats.
The Ada�ini�terixag Age�cy�� DBE Implementat�.on Agreemeat is
Program Bupplament05-5199R-NQ08- ISTSA Page 3 of 5
Agenda Item 8.h.
Page 7
. � �"`
os-sz.o-aa►itcn t zi��noog
ESPL-5199(021)
SPBCIAL COVENANT3 OR REMARKS
�ncorporated by reference i.n this Agreement. Implementation of
the DBS Implemes�tatioa Agreemeat, including but not �ixnited to
timely reporting of DB8 comm�tments and utiZization, �s a legal
obligation and faiZure tp carry out ita terms aha�l be treated as
a vialation af this Agreemen�. IIpon noti.ficati.on ta the
Administering Agency of its failure to carry out its DB�
Implexaeatatioa Agreemeat, the State may impose sanctions as
prov3ded for under 49 CFR Part 26 and may, in appropriate cases,
refer the matte� for entorce�ner�t under 18 II.S.C. �OUl arid/or the
Program Fraud Civi1 Remedi.e� Act of Z986 (3I II.S.C. 3601 et
aeq.) . .
7. As a condition for receiving federal-aid highway tunds far the
PROJBCT, the Admixxistering Agency certifies that NO membera of
the ele�ted baard, couricil, or other key decis�.oa makers are on
the Federal Gove�nment Bxcluded Parties List System (EPLS) .
8. This project ia fisianced, in whale ar �n part, with federal funds
from the American Recovery aad Reinveatment Act af 20D9 {Recovery
Act) . ADMINISTSRING AaSNCY agrees:
7.) Statutory pravisioaa contaiaed ia Chapter 1 0� Title 23
IIaited Sta�es Code (U.S.C. ? are app�.icable to all Recovery Aot
funded projecta,
2) Casts incurred prior to the date of authorization are NOT
eligible for reimburaemeat with federa]. Recavery Act funda,
3) Federa2 Prevailiag i�age Rate requirements apply to all
Recovery Act �urided coastruction projeat� regardlesa of locatioa
(including projects oa local roads and rura.l minor aollectora,
aad Transportation sahancemeat projects outs�de the highway right
of way) . ADMINI3TERINO AOENCY agrees ta irtclude the appropriate
wage rate iaformation in the contr�ct and also iaclude a coatr�ct
provisioa thst overridea the geaeral applicability provisions in
farsn FSWA-1273, Sectiona IV aad V,
4) To eacpand aad invoice for all Recovery Act fuada prior to
using other funda, and
5) To comply with the reporting requirements, terms aad
conditians set forth in Sectfona 1201 and 1512 of the Recovery
Program Supplemox�t OS-5199R-IZ008- I3TSA P�ge 4 of 5
Agenda Item 8.h.
Page 8
• � , r1 rti
OS-5L0-0-ARGD 12/17/2009
ESPL-5199(021)
SPLCIAL COVENANTS OR RBMARKS
Act and aa dasiguated by the STATB. Failure to comply will
result �n ratentions fraxa progress payments due ADMINTSTERING
AGBNCY and/or other sanctions,
6) Recovery Act funds are available for liquidati.on only until
September 3Q, 20i5 when the remainirig balance of Recovery Act
furlds will eacpire. A�]MINISTERING AGENCY agrees to submit aa
invoice for the balance a� project Recovery Aat funds {if any? to
the STATE prior to July �, 2015.
Program 3uppi�m�ntd5-5199R-N006- ISTBA Page 5 of 5
Agenda Item 8.h.
Page 9
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.h.
Page 10
E P�ROyo
° c�
� INCORPORATEU 9x
� m MEMORANDUM
* JULY 10, 1911 *
c4�fFO�N�p
TO: CITY COUNCIL �
VIA: TERESA MCCLISH OMMUNlTY DEVELOPMENT DIRECTOR
BY: JILL MCPEEK, SENIOR C�NSULTANT ENGINEER
SUBJECT: CONSIDERATION OF RESOLUTION AUTHORIZING THE COMMUNITY
DEVELOPMENT DiRECT�R TO EXECUTE RIGHT 4F WAY
CERTIFICATfONS FOR FEDERAL-AID PROJECTS
DATE: FEBRUARY 23, 2010
RECOMMENDATION: '
It is recommended the Council adopt a Resolution authorizing _ the Communi#y
Deve�opment Director to execute right of way certifications for Federal-aid projects.
FINANCIAL IMPACT:
There is no fiscal impact. This action allows staff to submit #he necessary applications
to Caltra�s for authorizatior� for construction funds.
BACKGROUND:
On No�ember 10, 1998, by Resolution No. 3339, the City Council �rovided the Director
of Public Works blanket authoriza#ion to execute right of way certificatians for Federak-
aid projects. On July 1, 2009, there was a City reorganization in which the Public Works
Director position was eliminated and tF�e City's public works and engineering functions
were moved to #he Community Development Departmen#, which is overseen by the
Community Development Director.
ANALYSIS OF ISSUES:
In order to request authorization to proceed with construction an Federal-aid �rojec#s, a
right of way certification is required by Caitrans (the administrator of Federal funding).
This ce�tification indicates that a!I right of way has been acquired in accordance with
applicable Federal and State policies, the local agency has legal and physical
possession of all property needed for the project and that arrangements have been
made for �tility relocations.
Sec#ion 13.10 of the Caltrans Lacal Assistance Procedures Manual (L.APM) states a
separate Right of Way Certification must be comple#ed by local agencies for each local
assistance project even if no right of way is required for the project. All locaf agencies
may certify their own projects but must adhere ta State and Federal standards, so that
the Federal funds for the project will not be jeoparclized. Sec#ion 17.08.14.11 of the
Agenda Item 8.i.
Page 1
C1TY COUNCIL
CONSIDERATION OF PROVIDING THE CQMMUNITY DEVELOPMENT DIRECTOR
AUTHORIZATiON TO EXECUTE RIGHT OF WAY CERTIFICATlONS FOR FEDERAL-
AID PROJECTS
FEBRUARY 23, 2010
PAGE 2
Caltrans Right of Way Manual requires that the go�erning body of the �ocaf agency
designate, by Resolu#ion, #he authorized representative to execute ROW Certifications.
ALTERNATIVES:
The following alterr�atives are provfded for the Council's consideration:
• Adopt the attached resolution authorizing the Community De�eiopment Director ta
execute r�ght of way certifications on federally funded projects;
• Do not adopt the attached resolution authorizing the Community Development
Director to execute right of way certifications on federally funded projects;
• Modify the attached resolution as appropriate and appro�e staff's recommendations;
or
• Pro�ide direction to staff.
ADVANTAGES:
Adapting the attached Resolution will allow the City to receive grant fund reimbursement
from Caltrans.
DISADVANTAGES: �
No disad�antages f�ave been identified by staff.
ENVIRONMENTAI. REVIEW:
Environmental determinations are p�esented to Council at the time of consideration #o
approve plans and specifications for tf�e projects and authorize solicitation of
construction bids.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was pos#ed in front of City Hall on Thursday, Febnaary 18, 2014. The
Agenda and staff report were posted on the City's website o� Friday, February 19,
2010. No public comments were received. Public notification will be gi�en for each
project separately.
Agenda Item 8.i.
Page 2
RESOwT�oN No.
A RESOLUTlON OF THE C1TY COUNCIL OF THE CITY
OF ARROYO GRANDE PR�VIDING THE DIRECTOR OF
COMMUNITY DEVELOPMENT WITH BLANKET
AUTHORfZATION TO EXECUTE RtGHT OF WAY
CERTIFICATIONS
WHEREAS, the City is eligible to recei�e Fe�eral-aid funds for capital improvement
projects; and
WHEREAS, capital improvement projects which are funded with Federa!-aid or which
encroach within the State right of way require right of way certificatian prior to releasir�g
funds for the project; and
WHEREAS, the State of California Department of Transportation (Galtrans) requires a
right of way certification for a specific project be submitted each time with a Resolu#ion
by the governing body of the public agency submitting the certifcation, or alternativefy
perm�ts the public ager�cy to submit a single bfanke# Resolution authorizing a
designated individual authority to execute right of way certifications for any and all
Federal-aid funded projects; and
WHEREAS, a blanket authorization far right of way certification will allow the Director o#
Community De�eEopment to execute a certifcation without ha�ing to obtain
authorization from the City Council for each and e�ery project; and
WHEREAS, the City of Arroyo Grande desires to submit a single Resoiution designating
authority to execu#e right of way certifications for any and a!I Federai-aid funded pro�ects
fo the Director of Commur�ity Development.
N�W THEREFORE BE IT RESOLVED tha# the City Council of the City of Arroyo
Grande does hereby designate the Director of Community Development as the officia!
representati�e authorized to execute all Federally funded right of way certification forms.
On motion of Council Member seconded by Council Member
and on the following roll�call �ote, to wit:
AYES: �
NOES:
ABSENT: �
the �oregoing Resolution was passed and adopted this day of
2010.
Agenda Item 8.i.
Page 3
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, ClTY ATT�RNEY
Agenda Item 8.i.
Page 4
� pRROy�
° ��
� INCOfiPORATEO 9�
" � MEMQRANDUM
� �,�� �o, ,s„ ,�
P
Rt�FORN�
TO: CITY C�UNCIL
FROM: TERESA McCLlSH,�OMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CONSIDERATION O� A RESOLUTION OF APPLfCATI�N TQ THE
LOCAL AREA FORMATION COMMISSION AND PLAN FOR SERVICES
FOR THE PEARWQOD PROPERTY
DATE: FEBRUARY 23, 2Q10
RECOMMENDATI�N:
It is recommended the City Council adopt a resolution of applicatian to the Local Agency
Formation Commission {LAFCO) to annex the City property in the vicinity of Pearwood
Avenue and approve the City's Plan for Services.
FINANCIAL IMPACT:
An application fee of $fi,209 has been submitted to LAFCO for application for
annexation, CEQA analysis review and map review fees by the County surveyor that
were transferred from the City Hall Remodel Capital Improvement Project budget
funded from projected re�enue from the sale of#he Pearwood property.
BACKGROUND:
At the October 13 and 27, 2009 meetings, the City Cour�cil ap�roved a resolution and
adopte� an ordinance to change the land use designation and pre-zone a 7.16 acre
proper�y in the vicinity of Pearwood Avenue. The property is owned by the City and
includes approximately 2.6 acres of ponding basin and remaining vacan# adjoining
hillside for a proposed four lot residential hillside tentative subdivisian. This is the next
step in the process for annexation.
ANALYSIS OF ISSUES:
The proposed resolution lays out the requirements for amending the City's Sphere of
Influence and annexing property according to the Cortese-Knox-Hertzberg Local
Government Reorganization Act of 200�. The conditions include that the City comply
with the California Environmental Quality Act (CEQA): the Council has adopted a
Mitigated Negative Declaration; and that the City adopt and appro�e a Plan for Services
which �s attached as Exhibit "C" to the Resolution.
Aciditionally, the City is amending #he application to include Huasna Road from the
eastern limit of Strother Park to the driveway stem o�the Pearwood property. Currently,
Agenda Item 8.j.
Page 1
ClTY COUNCIL
CONSIDERATION �F A RESOLUTION OF APPLICATI�N TO THE LOCAL AREA
FORMATI4N C4MMISSION AND PLAN FOR SERVICES FOR THE PEARWOOD
PROPERTY
FEBRUARY 23, 2010
PAGE 2
the City limit lines lies on the north side of Huasna Road. This action would place the
City limit line on t�e south side of Huasna Road for the approximate 20� linear feet of
roadway.
ALTERNATIVES:
The following af�ernatives are provided for the Council's consideration:
• Adopt the proposed resolution;
• Do not adopt the proposed resolution;
• Provide direction to staff.
ADVANTAGES:
The City wil! be able #o complete the annexation process application that is projected to
be heard by the LAFCO board in March or April. This would allow the City to sell the
property or trade the property for other property in the City for eventual sale and
revenue to the City.
DISADVANTAGES:
Th� City will expend funds and staff time with r�o guarantee that LAFCO will a�prove the
annexation.
ENVIRONMENTAL REVIEW:
The pro�ect is categorically exempt from CEQA pursuant to Section 150fi1(b).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted on Thursday, February �$, 2010. The agenda and staff
reports were posted on the City's website on Friday, February 19, 2010. No public
comments were received as of the time of preparation of this report.
Agenda Item 8.j.
Page 2
RESOLUTiON NO.
A RESOLUTION OF APPLICATION FROM THE CITY
COUNCIL OF THE CITY OF ARROY� GRANDE
APPROVING INIT�ATiON OF PROCEEDINGS FOR THE
AMENDMENT OF THE SPHERE OF INFLUENCE AND
ANNEXATION OF TERRIT4RY
WHEREAS, the City Cour�cil of the City of Arroyo Grande desires ta ir�itiate proceeding
pursuant to the Cortese-Knox-Hertzberg Local Government Reorganizatian Act of 2000,
comm�ncing with Sec#ion 56000 of the Califarnia Government Code, for amending the
Sphere of Influence and Ar�nexation of territory to the City of Arroyo Grande;
WHEREAS, tF�is resolution is submitted to comply with Go�ernment Cocfe Section
56700;
WHEREAS, the Notice of Intent to adopt this Resolution of Application has been gi�en
according ta Government Code Section 5fi654(b); and
WHEREAS, the nature of this proposal is to amend the SOI and anr�ex the praperty into
#he City of Arroyo Grande;
WHEREAS, the territory is uninhabited. A map and description of the bounc�ar�es of
the territory are attached hereto as Exhibits A and B, and are incorpora#ed herein by this
reference; and
WHEREAS, the principal. reasons for the proposed amendment to the Sphere of
Influence and annexation are as follows: 1} annexation of City owned property removes
the req�irement that the City pay property taxes on said property, ar�d 2) enables mor�
orderly planning for development of the property pursuant to City policy and consistent
with the Plan for Ser�ices attached hereto as Exhibit "C" and incorporated by this
reference; and
WHEREAS, the following agency or agencies would be affected by the proposed
jurisdic#ional changes: Agency: City of Arroyo Grande; and
WHEREAS, the proposed annexation is subject to the folfowing terms and conditions:
Compliance witfi� the California Environmental Quality Act
WHEREAS, the proposal requires that the adopted Sphere of Influence for the agency
be amended to include this property; and
WHEREAS, the City has assumed Lead Agency status, responsible fo�- compliance with
t�e California En�ironmental Quality Act (CEQA) and the City shall pay for any studies
needed to comply with CEQA; and
Agenda Item 8.j.
Page 3
RESOLUTION NQ.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby adopt and approve this Resolution of Application and Plan for
� Services, and hereby requests that LAFCO proceed with the processing of this sphere
of influence amer�dment and the annexation of territory, as authorized and in the
manner provided by the Co�tese-Knox-Hertzberg Local Government Reorganization Act
of 2000.
This resolution shall become effecti�e immediately upon adoption.
On motion of Council Member , secanded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day af 2D1 Q.
Agenda Item 8.j.
Page 4
RESOLUTION NO.
PAGE 3
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 8.j.
Page 5
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EXHIBiT B
LEGAL DESCRIPTION
Real property in the unincorporated area of the County of San Luis Obispo, State of Califarnia,
described as follows:
PARCEL 1:
ALL THAT PORTION OF LOT 8 OF THE RESUBDIVISION OF A PART OF THE RANCHO5 CORFtAL
DE PTE�RA, PISMO ANQ BOLSA DE CHEMISAL,. SURVEYED BY R.R. HARRIS, NQVEMBER 1885,
IN THE COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNTA. ACCORDING TO MAP
RECORDED NOVEMBER 24, 1886 IN BOOK A PAGE 63 OF MAPS, IN THE OFFICE OF THE
COUNTY R�CORDER OF SAID COUMY, DESCRIBED AS FOLLOWS:
ALL THAT PORTION OF THE LAND �ESCRIBED IN DEED RECORDED MAY 14, 1977 IN BOOK
1980 PAGE 293 OF QFFTCIAL RECORDS, WHICH IS SHOWN QN A MAP RECORDED IN 800K 17
PAGE 54 OF LICENSED SURVEYS OF SAN LUIS �BISPO COUNTY, WHICH LFES WESTERLY OF
THE FOLLOWING DESCRIBED LINE:
BEGINNING AT A POINT ON THE SOUTHWESTERLY LINE OF SAID LOT 8, WHICH FS NORTH
53°30'00"WEST, bOD.40 FEEf F1t�M POST 5.29 AT THE MOST SOUTi-IERLY CORNER OF SAID
LOT 8; THENCE NORTM 36°30'40"EAST, 310,38 FEET, MORE OR LESS,TO THE INTERSECTION
WITH THE NORTHEASTERLY LINE OF 7HE LAND DESCRIBED IN DEED ABOVE MENTIONED.
PARCEL 2:
ALL THAT PORTION OF LOT 8 OF THE RESUBDNISION OF A PART OF THE RANCHOS CORRAL
DE PIEDRA, PISMO AND BOLSA DE CHEMISAL, Sl7RVEYED BY R.R. HARRIS, NOVEMBER 1$85, IN
THE COUNTY OF SAN LUIS OBISPO, STATE OF CAI.IFORNIA. ACCORDING TO MAP RECOR�ED
NOVEMBEA 24, 1886 IN $OOK A PAGE 63 �F MAPS, I!�THE OFFICE OF THE C�UNTY
RECORdER OF SAID COUNTY, DESCRIBED AS FOLLOWS:
ALL TNAT PQRTION OF TFiE LAND DESCRIBED iI� DEED RECORDED MAY 19, 1977 IN BODK
1980 PAGE 293 OF OFFICIAL RECORDS, DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON THE SOUTHWESTERLY LINE OF SATD LOT 8, WHICH IS NORTH
53°3D'�0"WEST, 60QA0 �EET FROM POST 5.29 AT THE MOST SOUTHER�Y CORf�ER OF SAID
LOT 8; THENCE NORTH 36°3D'00"EAST, 45.00 FEET TO A POINT; THENCE SOUTH 53°30'00"
EAST, 104.00 FEEf TO A POIN7; �'HENCE SOl1TH 36°30'00"WEST, 30.00 FEET, MORE OR LESS,
TO A POINT WHICH IS 15.00 FEET FROM THE SOUTHWESTERLY BOUNDARY OF THE PROPER7Y
DESCRIBED IN DEED ABOVE MENTfONED; THENCE PARALLEL TO SAIb BOUNDARY, S011TH
53°30'00"EAST, 484.37 FEET, MORE QR LESS,TO THE INTERSECTION WITH THE
SOlJTHEAS�EitLY BOUNDARY OF SAID PROPERTY; THENCE ALONG SAID BOUNDARY, SOUTH
44°QO'00"WEST, 1,5.13 FEET TO THE SOUTHERLY CORNER OF SAI� PROPERIY; THENCE
ALONG THE SOLITHWESTERLY BOUNDARY OF SAID PRDPERTY, NORTH 53°30'QO°WEST, ,
580.Q0 FEET TO THE TRUE POIlVT OF BEGINNING.
APN: 047-125-002 �
First American Title
Agenda Item 8.j.
Page 7
EXHIBIT "C"
Pearwood Hill and Ponding Basin S41 Amendment and Annexation
PLAN FOR SERVICES
Contents:
Introduc#ion
Water Supply and Distribution
Sanitary Sewer Collection and Treatment
Storm Drainage
Fire Protection Services (including paramedic and ambulance}
Pofice Services (including law enforcement)
Parlcs Facilities
Recreation Services
Community Development Services (Pfanning, Building and Engine�ring)
Public Works Maintenance Services
General Municipal Administration (management, personnel, finance and records)
Other Services and Concerns
Circulation
Public Transit
Solid Waste and Recycling
Affordable Housing
HospitallHealth Care
Schools
Summary of Conclusions
Agenda Item 8.j.
Page 8
4ntroduction: The City of Arroyo Grande owns 7.16 acres northeast of and adjoining
City limits near Pearwood Avenue and Huasna Road, which includes the City
maintained 2.5 acre +- Pearwood Ponding Basin and an unde�eloped hiliside zoned
Caunty "Residential Suburban". In October 2009 the City adopted GPAIDCA 09-0016,
which designated the pTOperty for community facili#y and low density residential land
use upon annexation and included the prop�rty in tl�e City's Sphere of Influence (SOI)
and au�horized City application to LAFCO for SOI amendment and annexation. LAFCO
requires the applicant submit a Plan for Services as part of the S41 and annexation
proposal.
The City of Arroyo Grande provides municipal services, including water, sewer, storm
drainage, fire, police, parks, recreation, community development (planning, buildi�g,
engineering}, public works maintenar�ce and general administration (management,
personnel, finance, records) to approximately �7,000 population withir� the 5.5 square
mile City jurisdiction. The City's SOI provides approximately 385 acres (O.S sq. mi.}
composed of Arroyo Linda Crossroads and Williams properties southeast of the City on
the north side of U.S. 101 freeway for potential urban expansion, subject to prerequisite
Specifc Plan, annexation and environmerttal impact report. GPA/DCA 09-001 also
amended the 2001 General Plan and LAFCO approved a separate SOI amendment to
_ excl�de tf�ree (3) existing mobile home parks located on the east side of South Halcyon
Road near its intersection with The Pike from the City's S�I to enable their inclusion
and annexation into the Oceano Community Services Dis#rict {OCS�}. This related SOI
amendment relieved the City from temporary Outside Senrice Agreement to pravide
interim water supply to approximately 64 dwelling units, which utilized 9.Q acre feet per
year based on average annual use fram 2003 through 200$.
This Plan for Senrices discusses #he City of Arroyo Grande's ability to pro�ide municipal
services to the proposed Pearwood Hill and Ponding Basin S�I and Annexation,
exclusive of {�otentiai expansion in�ol�ing the ALC and Wilfiams properties or other
discretionary development proposals within the existing City limits.
Water Suppfv and Distribution: The City is currently in a "severely restricted water
supply condition", utilizing mor� than 95% of its entitlement and allocations to both
Lopez Lake and groundwater resources. GEnerally, the City's 2005 Urban Water
Master Plan indicates approximately 95% utilization of 2290 afly from the Lopez
Reservoir Project (�ia San Luis Obispo County Flaod Control and Water Conservation
District Zone 3), 1202 afly from eight existing groundwater wells, pumping from the
Arroyo Grande Plain: Tri Cities Mesa groundwater basir� and one established well
providing 1Q0 afly from the Pismo Formation.
Agenda Item 8.j.
Page 9
A temporary mo�atorium has been impos�d by the City Council to enable urgent studies
of possible salt water intrusion problems contributed to by continuing drought and
excessive groundwater pumping by all users, incfuding the City. Additionally, the City
has recently required alf new subdivisions and discretionary de�efopmen# projects to
demonstrate water suppfy off-sets prior to new permits for construction that would
conserve more water than estimated new project utilization requires.
As part of GPAIDCA 09-001 B, the City prepared initial en�ironmental studies and
determined that a Mitigated NegatEVe Declaration (MND) was sufficient for consideration
of SOI Amendm�ntlLand Annexation, General P�an Amendment, Development Code
Amendment "prezoning" and potential subdivision as proposed by Tentati�e Tract Map
No. 3017, which would be subseque�tly considered following annexation. Specifically,
the MND anticipates that TTM 3Q17 would req�aire 2.0 acre feetlyear or less to serve the
four (4) Residential Hillside single family custom homes and the one (1) Pubfic Facility
open space lot containing Pearwood Ponding Basin. Subdivision impro�ements would
include an $" main extended from Gularte Roacf and/or Pearwood A�er�ue,
aPproximately 600 iinear feet to the end of Pearwood Hill Court, a new hillside standard
cul-de-sac within the tract, including two or three new fire hydrants. Each lot would
ha�e a one inch or smaller wate� meter enabling domestic water senrice, landscape
irrigation and required fire sprinkler system. The City also anticipates conditions of
approval that would include best management practices and water conservation such a
drought tolerant native plant landscape design within designated building and gradi�g
envelopes on each lot, low fCow fixtures, and rain water harvesting an�flor gray water
storage features.
Sanitarv Sewer Collection and Treatment: The City has an existing fi inch sewer main
in Pearwood Avenue right of way, which has adequate collection capacity to service the
proposed TTM 3017 Restdential Hillside four hom� de�elopment.
TF�e subdi�ision de�eloper would be required to extend an 8" sewer main approximately
600 linear feet from an existing manhole at tF�e northwest end of Pearwood A�enue to
four new manholes in the proposed right of way of the curved hillside cul-de-sac called
Pearwood Hills Court, ir�cluding laterals to eac� of the four uphill residential lo#s. The
developer would also pay standard connection and sewer impact #ees to both the City
and South San Luis Obispo County Sanitation District (SSLQCSD) for offsite collection
and transmission systems and #reatmen# plant improvements required to serve the
potentiai for new homes. The SSLOCSD treatment plant has approximately 40°/a of
design capacity a�ailable for plat�ned developments within Arroyo Grande, Grover
Beach and Oceano. Annexation to SSLOCSD as well as to the Cjty of Arroyo Granc#e is
reques#ed as part of this application. It shoulc� be noted that the Canyon Cres#
subdivision, Tract No. 1819, appro�ed and de�eloped in the County unincorporated
area to the narth and east of the proposed annexation is dependent on a Homeowners
Agenda Item 8.j.
Page 10
Association operated sewage collec#ion and septic treatment anti leach fiefd system
senring approximately 53 homes. There are approximately 17 acres of undeveloped,
unincorporated property northeast of the proposed annexation, which are designated
Coun#y Residential Suburban with a maximum potential of 17 additional units, which
may be �ursued 1} as a separate private or HOA community septic system; 2) by future
expansion of the Canyon Crest HOA system, or 3} by future separate SOI and
annexation application to the City. Considering the City's current water resource
constraints and the separate circuiation and infrastructure proposed by TTM 3017, the
City does not propose inclusion of the Klempke properties as part of this SOI
Amendment and Annexation app�ication.
Storm Draina e FacilitEes: As part of the GPAIDCA 09-001 B and TTM 3017 initial
en�ironmental studies and Mitigated Negative Declaration, it was determined that the
Pearwood Ponding Basin provides for 100 year storm drainage detention including the
discharge from two Canyon Crest HOA maintained detention ponds and the existing
and potential develo�ments in the City, including the proposed annexation prior to the
installation of a 36 inch outlet pipeline from the detention basin to Arroyo Grande Cr�ek
and related overflow ditch improvements made in the late 1990's as part of Canyon
C�est, Tract 1819 development, the Pearwood Ponding Basin had inadequate 15" outlet
pipe and o�erflow ditch developed with Tract No. 9 76 in the early 196a's. These
deficie�cies caused the detention basin to overflow and shal�ow flaod severa� existing
houses near the original outlet pipeline, which were lower than the original overflow
ditch flow line during a large storm in mid 19H0's. Subsequent to the new outlet pipeline
and o�erflow ditch reconstructEOn ir� 1999, the area subject to inundation is entirely
contained within the Pearwood Ponding Basin property generally below the 160 foot
elevation contour. WF�ile the existing Pearwood Ponding Basin and outlet pipeline
impro�ements pro�ide for required 100 year storm des€gn capacity to prevent future aff-
site flooding, assuming adequate maintenance #�y the City, the basin`s detention
capacity and/or the overtlow ditch flow line could be further improved as a condition of
approval for the proposed Tentative Tract Map No. 3017 or independently if approved
by the City. Additionally, if Kfempke property developmen� is pursued in the fu#ure,
either the City or Cou�ty would consider requirements for retention or detention of any
increase to drainage runoff ancflor prede�elopmen# discharge rate.
Fire Protection Services (Including Parame�fic and Ambulance}
The City of Arroyo Grande cooperates with the City of Grover Beach and the Oceano
Community Services District to pro�ide emergency and non-emergency fire protection
senrices within their j�risdictions pursuant to Joint Powers Agreements. The City of
Arrayo Grande opera#es from its headquarters fire station located at the corner of
S#a#ion Way and Traffic Way (addressed 140 Tra�c Way) near Freeway 101 and
Branch Street in the Village, approximately 1.5 miles west of the propased annexation
Agenda Item 8.j.
Page 11
�ia East Branch Street and Huasna Road. Estimated emergency response time to
Pearwood Avenue at the northeast City limit is three to five minutes, depending or�
traffic conditions. The City also provides mutual aid emergency responses outside City
limits to incorporated Arroyo Grande �ringe areas, such as Canyon Crest subdivision
and other County Residential Suburban and Rural Residential de�elopments, otherwise
more than #en to fifteen (10-15 minutes} response time from the nearest County Fire
Department {CDF) stations located at the San Luis Obispo Airport on Highway 227 or
the Ni�omo CSD Fire Station. The Arroyo Grande Fire Departmen# currently has nine
(9) paid employees and twenty-two {22) paid on-call firefighters, one volunteer di�ision
chief, one part-time adminis#rator, two (2} trair�ees, two (2) chaplai�s, and six (6)
reser�e volunteers. The City's fire fleet includes three type-1 engines, one type-3
engine, one #ype-4 ladder truck, one brush truck, one utility pickup, one kighting unit, one
mass casualty trailer, four (4) command vehicl�s, one rescue sq�adlbreat�ing support
unit and one HazMat support trailer. The Insurance Service Office {ISO} classifies the
City's fire protection rating at five on a scale of 1 to 14, compared to the unincorpora#ed
Arroyo Grand� fringe, which ranks 9.
Police Services (Including Law Enforcement)
The City's Police Department operates from the existing station, an adjoining modular
office and accessory storage unit at 200 North Halcyon Road. Services include patrol,
traffic, investigations, communications and records and part-time parking enforcemenf.
The department consists of 35 full-time employees, of which 26 are swom offices, 5 of 8
reserve office� positions, one part-time parking enforcement officer, and more than 12
community volunteers. The departmen# leases 9 patrof cars, 2 motorcycles, 2 trucks, 6
other cars, and owns 3 special units, which enable a�erage respanse time less #han
four minutes for most of the City including the proposed annexation area. The proposed
annexation and subdivision would facilitate the potential development of four {4} future
custom Residential Hillside character homes construction, subject to conditions of
appro�al for TTM 3�17. Police patrols would add the fi00 linear feet of Pearwood Hill
Court from the end of Pearwood A�enue to their co�erage and provide an emergency
response time af less than four minutes to calls from the proposed annexation area
when d�veloped.
Parks Facilities:
The proposed SOI Amendment and Annexation of Lot 5 of TTM 3017 contain
approximate�y 3.fi acres of passive open space, including the Pearwood Pondir�g Basin,
prezoned Public Facility (PF). While preserving 50% of the annexation area as
permanent open space and providing #or flood control and storm drainage detention, the
City does not int�nd or propose to utilize any portion of this acreage for park facilities or
recreation purposes. These functions are adequately pro�ided to the existing and
Agenda Item 8.j.
Page 12
proposed residen#ial de�elopments in t�e vicinity by the City's Strother Park, located
between Arroyo Grande Creek and Huasna Road across from Pea�wood Avenue at the
City limits. Strother Park contains $.14 acres less #han one q�arter miie walking
distance to the four proposed homesites, including public restrooms, picnic and
playground facilities as well as active and passive landscaped areas, parking lot and
large multi-p�rpose turf.
Recreation Services
Other community parks and recreation faciiities and programs a# more distant locations,
including Rancho Grande Park, Elm Street Park and Soto Sports Complex are also
available #o South County residents regardless of whether they live withirt the City limits.
The City utilizes the G2uimby Act and a general standard of 4.4 acres per 1,000
population for new residential de�elopments, which in #he case of proposed TTM 3017
. would involve a condition of approval requiring the developer to pay park, recreation
and community faciEities in-lieu and impact fees for the four proposed Residentiaf
HilEside custom home lats. Some recreation programs also require user fees which
cover a portion of the actual costs, and a!!ow City residents a reduced rate compared to
nor�-City residen#s.
Communitv De�elopmen# Services {Planning, Buifding and Engineering}
The Community De�elopment Department of the City of Arroyo Grande pro�ides
planning, building, and engin�ering services, including environmental impact, design
and development review for public and pri�ate projects within the City's jurisdiction. As
pre�iously noted, GPAIDCA 09-001 B and TTM 3017 were initiated by the City to resol�e
appropriate General Plan amendments, prezoning and potential subdivision proposals
for the Pearwaod Hill and Ponding Basin Annexation area. The preliminary tentative
trac� map would be subject to City Planning Commission and City Council public
hearings afte� annexation to determine appropriate detailed mitigation measures, and
conditio�s of approval for proposed de�elopment of TTM 3017. However, the City
intends to pursue a sale or exchange agreement for the proposed TTM 3017
Residential Hillside lots rather than complete final map and engineering plans for
potential subdi�ision construction. The City's objective is to obtain financial
comper�sa#ion for the four potential Residential Hillside custom �omesites andlor to
acquire a more suitable Mixed Use or Multiple Family zoned infill property within the City
limits for potential assisted affordable housing devefopment. Foliowing annexation, and
assuming successfu! Development Agreement for sale or exchange of TTM 3017, the
Community Development Department wouid complete final map re�iew and recordation
process, pro�ide subdivision impro�ement inspection services and subsequent building
permit plan checic and inspections for the four proposed residential lat developments.
These may include architectural and landscape plan re�iew and approval depending on
Agenda Item 8.j.
Page 13
tract map conditions of approval. It is anticipated that the City would remain the owner
of the Public Facility prezoned portion (Lot 5 of TTM 3017) containing the Pearwood
Ponding Basin.
Public Works Maintenance Services
As noted above, the annexation area would be developed pursuant to TTM 3017 with
new publ�c works constructed by the private developer subject to subsequent conditions
of approval and subdivision agreement. Required water distribution, sewer collection,
curbs, gutters, sidewalk and street improvements will be inspected during construction
and accepted by the City for future public works maintenance. New infrastructure would
not require s�bstantial maintenance during the initial decade of de�elopment, but the
existing Pearwood Ponding Basin storm drainage faciEities are approxima�ely ten years
old and in need of maintenance and some modifications. SpecificaEly, the perimeter
chain link fence and the overFlow ditch require improvements or modifications
concurrer�t with the proposed subdi�ision. The City will contract for new security fence
around the ponding basin on Lot 5 following subdi�ision grading. City maintenance staff
will impro�� the o�erflow ditch spillway and channel and provide regular removal of
debris r�ear the pipe inlets and overFlow channel to assure proper storm d�ainage
discharge from the detention basin and pre�ent ofFsite flooding.
Ge�eral Munici al Administration {management, personnel, finance and records): the
proposed annexation and potential de�elopment of four new Resid�nt�al Hillside
homesites does not significan#ly alter the City of Arroyo Grande's general municipal
administrati�e service needs. No new persannel will be required to pro�ide municipal
services to the future new Residential Hillside development due to its limited size,
Iocation adjo�ning existfng Single Family and Residential Suburban subdi�isions, and
proposed efficient pri�ate extension of present public infras#ructure. In fact, or�e of the
primary reasons for the City's praposal to annex tt�e City owned acreage is to enhance
its poten#ial for low density residential development of underutilized property and to
convert this apparent asset into an opportunity to help fund needed public facilities
andlor affordable #�ousing de�elopment off-site. Based on appraisal estimates the
unde�eloped hillside portions of the proposed annexa#ion may enable safe or exchange
contributing approx�mately one million dollars toward these purposes.
Other Services and Concerns: {No� municipal services)
Circulation — Two advantages of the proposed annexa#ion and preliminary Tentative
Tract Map 3�17 is that the short cul-de-sac extension from the end of Pearwoocf
Avenue pre�ents new intersection with Huasna Road and precludes further extension of
the Ci#y's street system into adjoining unincorporated County Residential Suburban
area. It also enables impro�ed access to the City's Pearwood Ponding Basin and
Agenda Item 8.j.
Page 14
conforms to the City's hillside de�elopment standards. The potential subdi�ision
extension of approximately 600 lineal feet of locaf street to serve the four �roposed
Residential Hillside homesites is an effici�nt circulation system avoiding growth inducing
impacts.
Public Transit: Although low density Residentiai Hillside development is not conduci�e
to public transportation services, the praximity of this annexation and potential
subdivision is convenient to existing South County bus route and stop at Strother Park
on Huasna Road near Pearwood Avenue. Thes� transit services are provided by The
Regional Transit Authority (RTA) of San Luis Obispo Counci! of Ga�er'nments,
S�OC4G.
Solid Waste and RecYclina: Garbage, greenwaste and recycling services are provided
to both City of Arroyo Grande and unincorporated area residential customers by the
South County Sanitary Service. Integrated Waste Management and municipal franchise
agreements monitor and regulate service requirements and rates. The potential
impacts of four Residential Hillside homes are less than sign�ficant to Cold Canyon
landfill dFSposal and recyc�ing capaci#ies.
Affordabfe Housinq: The City's GeneraE Plan Housing EEement and its Redevelopment
Agency p�ans and programs provide for affordable housing developments, including
inclusionary housing policies for new residential subdivisions within the City. Proposed
Tentative Tract Map 3017, with only four Residential Hillside low density single famiiy
hamesites, would contribute in-lieu fees for off-site development of very low and low
income rental housing on an appropr�ate Multi Family or Mixed Use zoned infill property
within #he City to be determined after annexation and subdi�ision approvals.
HosqitallHealth_Care: Catholic Healthcare Wes# owns and operates the Arroyo Gra�de
Community Hospita! located at Halcyon Road and Fair Oaks Avenue in t�e City. Other
pri�a#e health care services are also available regardless of City or unincorporated
County residence. The City Fire Department emergency response includes paramedic
services and pri�ate ambulance company services are also avai�able. The impacts of
four proposec� Residential Hillside homesites is less than significant wF�ether within t�e
City or unincorporated Arroyo Grande fringe area of the County.
Schools: Lucia Mar Unified School District and Cuesta Community Coilege District
provide public education facil�ties and services to the South Sa� Luis Obispo County
area regardless of City or Cour�ty residence. The nearest elementary school is Branch
School, northeast of Huasna Road and Branch Mill Road, while Paulding Middle School
on Crown Hil� and Arroyo Grande High School on Fair Oaks Avenue and Valley Road
Agenda Item 8.j.
Page 15
within the City pro�ide for public K-12 education. Cuesta College currently provides
evening classes and other student services from Arroyo Grande High School as well as
the San Lu�s Obispo main campus. The impacts of four proposed Residential Hillside
homesites within the annexation are less than significant with standard mitigation of
development impact fees associated with new subdivisions in both City and County
jurisdictions.
Summarv of Conclusions: Despite water resource constra'tnts currentiy affecting
development applications within the City, the proposed annexation and potential
subdivision of Tentative Tract 3017 are feasible with mitigation measures considered as
part of GPAIDCA 09-001 B. City water distrib�tion and sanitary sew�r collection mains
would be extended to serve the four Residential Hillside homesites and the Pearwood
Ponding Basin would remain owned and maintained by the City within the Public Facility
portion of the �rezoned annexation area. City fire and police services, parks and
recreation facilities and services are also adequate to serve the proposed annexation
and subdi�ision. Community De�elopment, Public Works Maintenance and General
Municipaf Ac�ministration are also capable of serving tt�e proposed annexation with less
than significant impact to existing personnel and facilities. In summary, the proposed
Sp�ere of lnfluence Amendment and Pearwood Hill and Pondin Basin Ar�nexation
prov�de for more appropriate d�velopment than County Residentia! Suburban
alternati�e.
End Plan for Services
Agenda Item 8.j.
Page 16
o� PRRnroc
� 1NCORPOAATED� MEMORANDUM
V D
M
� JVLY 10, 1011 *
cR<<FORN�P
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
SUBJECT: CONSIDERATION OF CHANGES TO APPOINTMENT OF COUNCIL
MEMBERS TO THE SAN LUIS OBISPO COUNTY tNTEGRATED
WASTE MANAGEMENT AUTH�RITY BOARD AND THE SAN LUIS
OB[SPO COUNTY ECONOMIC VITALITY CORPORATION BOARD
DATE: FEBRUARY 23, 2010
RECOMMENDATION:
Ct is recommended the City Council approve: 1) appoir�ting Council Member Fe�lows as the
City's primary representative on the San Luis Obispo Co�nty In#egrated Waste
Management Authority (IWMA) Board of Directors and Council Member Arnold as the
Alternate; and 2} appointing Mayor Pro Tem Guthrie as the City`s primary representati�e
on the San Luis 4bispo County Economic Vitality Corporation (EVC) Board and Counci!
Member Arnald as the Alternate.
FINANCIAL [MPACT:
There is no fiscal impact from this action.
BACKGROUND:
After each election year, the City Council makes appointments to the regional and local
boards, commissions, and committees that have Council representation. A list of a11
existing appointme�ts is attached. Currently, Council Member Arnold serves as the City's
representatives on the Board of Directors for both #he iWMA and EVC. Council Member
Fellows is the Alternate or� the IWMA Board and Mayor Pro Tem Guthrie is the Alternate
for the EVC.
ANALYSIS OF ISSUES:
Council Member Arnold recently requested he trade positio�s with the alternates for those
boards he is currently serving on. Council Member Fellows and Mayar Pro Tem Guthrie
both agreed.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Appro�e the appointrnent changes;
- Appoint o#her representatives;
- Do not change appointments at this time;
- Provide direction to staff.
Agenda Item 8.k.
Page 1
�r
ClTY COUNCIL
CONSIDERATION OF CHANGES TO APPOINTMENT QF COUNCIL MEMBERS TO
THE SAN LUIS OBISPO COUNTY INTEGRATED WASTE MANAGEMENT AUTHORITY
BOARD AND THE SAN LUIS OBISPO COUNTY ECONOMtC VITALITY BOARD
FEBRUARY 23, 2010
PAGE 2
ADVANTAGES:
The proposed changes will help ensure regular City representation on these boards.
D�SADVANTAGES:
No disad�ar�tages ha�e been identified.
ENVIRONMENTAL REViEW:
No environmental re�iew is required for this item.
PUBLIC NOTIFICATION AN� COMMENTS:
The agenda was pasted in front of City Hall on Thursday, F�bruary 18, 2010 and on the
City's website on Friday, February 19, 2010. No pubiic comments were received.
Attachmen#:
1. Appointments List
Agenda Item 8.k.
Page 2
_ . pftROyO ATTACHMENT 1
o� c�
� M�COHPORATE � CiTY 4F ARROY� GRANDE
� � CITY COUNCtL APPOINTMENTS
� �� �a• �o�� � TO VARIOUS BOARDS 1 COMMISSI�NS 1 COMMITTEES
c4<<FOR�'`P December 9, 2�a8
CITY COUNCIL
REPRESENTATIQN TO: PRIMARY ALTERNATE
Sou#h County Area Transit (SCAT) Jim Gutf�rie Chuck Fellows
{Meetings hefd quarterly on #he third
Wednesday; 3:30 PM; Arroyo
Grande Council Chamb�rs)
Staff Representative: City Ma�ager
Council of Governmentsl Ton� Ferrara Joe Costello
Regional Transit Authority �
(SL4COGIRTA)
(Meetings norrr�ally held first Wednesday
of each month; 8:30 AM; Board
of 5upervisors Chambers, County
Gavernment Center)
Staff Representative: Public Works
DirectarlCommunity Development
Director
City 5election Committee (Mayors') Tor�v Ferrara Joe Costello
{Enabling iegistation requires the Mayor
to be the prirnary representative)
(Meets as needed; time varies; Board of
Supervisors Cham�ers, County Govern-
ment Center)
Staff RepreseRtative: Not Applicable
South San Luis Obispo County Tonv Ferrara Jim Guthrie
Sanitation District (SSL�CSD)
(Enabling legislation requires the Mayor
to be the primary represenfa#ive) �
(Meetings held first and third Wednesday
o#each rr�onth; 6:00 PM; Oceano
Community Services District Board Room}
Staff Representati�e: Not Applicable
Integrated Waste Management Ed Arnold Chuck Fellows
Authority Board (IWMA)
(Meetings held the second Wednesday
of odd-numbered months; 1:30 PM;
Board of Supervisors Chambers, County
Govemment Center)
Staff Representative: Community
Development Director
Agenda Item 8.k.
Page 3
CiTY �F ARROY� GRANDE
CITY C�UNCI� APPOINTMENTS — BOARDS ! COMMISSlONS I COMMlTTEES
DECEMBER 9, 2Q08
PAGE 2
CITY CDUNCIL
REPRESENTATION TO: PRIMARY ALTERNATE
Zone 3 Water Ad�isory Board Joe Costello Ed Arnold
(Meetings held third Thursday of
odd-numbe�ed months, ratating
between the South County agencies;
6:30 PM)
Staff Representative: Public Works
Directar
County Water Resources Chuck FeElows Jim Guthrie
Advisory Committee (WRAC)
(Meeti�gs held first Wednesday of
each month; 1:301'M; City/County
Library Cammunity Raom, San Luis Obispo)
Staff Representative: Public Works
Oirector
Economic Vitality Corporation Ed Arnold Jim Guthrie
{EVC)
(Meetings heid fourkh Wednesday of
each montf�; 4:00 PM, Creekside Career
Center, 41�t 1 Braad Street, San Luis
Obispo)
Staff Representative: City Managerl
Associate Planner
Air Pollution Control District Joe Costello No Afternate
Board (APCDj
(Meetings held fourth Wednesday of
odd-numbered months;9:Od AM;
Board of 5upervisors Chambers,
County Government Center)
Staff Representative: Not Applicable
Economic Opportunity Commission Jim Guthrie Chuck Fetlows
(EOC)
(Meetings held third Thursday of each rrEOnth;
5:00 PM; EOC Boacd Room,
1030 Southwood DrNe, 5an L�is Obispo
Staff Representati�e: Parks� Recreation
and Facilities Director -
California Joint Powers Insurance
Authority {C.lPIA) Jim Guthrie Staff Re resentati�e
(Meets once a year in July for Annual Board
Meeting i� La Palma,CA}
Staff Representat[ves: City Managerl
Human Resources Manager .
Agenda Item 8.k.
Page 4
CITY QF ARROYO GRANDE
CITY COUNCIL APPOtNTMENTS — BQARDS 1 COMMISSIONS I COMMITTEES
DECEMBER 9, 2�08 �
PAGE 3
CITY COUNCIL.
REPRESENTATION TO: PRIMARY ALTERNATE
Fire Oversight Committee Joe Costello Ton Ferrara
(Meetings held second Fr9day of every
ather month; meeting time and �
location vary}
Staff Representative: City Manager
Audit Committee Jim Guthrie Joe Costello
{Meets twice a y�ar before ar�d after
Audit; Council Chambers
Conference Room;meeting time
varies)
Staff Representati►►e: Financial
Services Director
San Luis Obispo County 10 Year Jim Guthrie CF�uck Fel[ows
Plan to End Homelessness
Leadership Council {Two nnem�ers)
{Meets monthly as scheduled; time and
location varies)
Staff Representatir+e: City Manager
BriscolHalcyon Ir�#erchange Tony Ferrara Ed Arnold
Subcommittee (Two Members}
(Meets as needeci; time varies; CounciE
Chambers Conference Room)
Staff Representative: Public Works
Director
Tourism Committee (Two Members) Jim Guthrie Ed Arnold
(Chamber of Comrnerce will schedule
Meeting dates, times and meeting
focation)
Staff Representatives: Assaciate Plannerl
Parks, Recreation and Facilities Directar
Recreation Center Subcommittee Tonv Ferrara Ed Arnold
(Meets as necessary; fime varies; Council
Charnbers Canference Raom}
Staff Representatirres: City Managerl
Parks, Recreation and facElities Director
Agenda Item 8.k.
Page 5
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.k.
Page 6
E pRROy�
° ��
� XVCOqPOhAtE �x
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* �Y ,o, ,•+, * MEMORANDIJM
c4���oRN�P
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
SUBJECT: CQNSIDERATiON OF RECOMMENDATION TO CALTRANS FOR
TEST CLOSURE OF L�S BERROS ROAD TO TRAFFIC WAY MEDIAN
BARRIER PROJECT
DATE: FEBRUARY 23, 2�10
RECOMMENDATION:
It is recommended the City Council authorize the City Manager to submit a letter to
Caltrans requesting a test clasure of the proposed Los Berros Raad to Traffic Way
median barrier project.
FINANCIAL IMPACT:
The �est closure would be implemented by Caltrans so there would f�e no direct fiscal
impac# on the City.
BACKGROUND:
Caltrans has proposec� a project providing gap closures between existing segments of
median barrier, resulting in the median closure of existi�g at-grade ir�tersECtion and
crosso�er locations, including EI Campo Road and Laetitia Winery. With #he
construction of this project, median barrier will be present from the Santa Maria Way
under crossing to the Cuesta Forest crosso�er. The purpose is to mir�imize �he
potential for cross-median collisions. A public workshop was held by Caltrans on
�ebruary 16, 2010. Mayor Ferrara a�d staff were present.
ANALYSIS OF ISSUES:
In 2004, staff submitted to the County concerns identified by the City regarding
increased safety and circulation issues at EI Campo Road that would have been created
by the original Busick Tract project proposal. Howe�er, this was addressed with the
Castillo Del Mar agreement, wh�ch would provide road impro�ements and access to the
Busick Tract �roject through the City.
Aciditional concerns exist regarding the current proposed median barrier project
regarding the potential impact on #he Traffic Way and BriscolHalcyon interchanges in
#he City of Arroyo Grande. As a result, Mayor Ferrara suggested Caltrans implement a
test closure to accurately assess those Empacts prior to installing #he permanent
barriers. Staff concurs that a tESt would pro�ide valuable information prior to making a
Agenda Item 8.1.
Page 1
ci�r couNCi�
CONSIDERATION OF RECOMMENDAT[ON TO CALTRANS FOR TEST CLOSURE
OF LOS BERROS ROAD TO TRAFFIC WAY MEDIAN BARRIER PROJECT
FEBRUARY 23, 2010
PAGE 2
final decision. Therefore, it is recommended #hat a formal request be submitted to
Caltrans from the City.
ALTERNATIVES:
The following alternati�es are pro�ided for the Council's consideration:
- Authorize the City Manager to submit a letter to Caltrans requesting a test closure
of the proposed Los Berros Road to Tra�c Way median barrier project;
- Request s#aff to send a letter in opposition to the project;
- R�quest staff to send a letter in support of the project;
- Direct staff to take no action regarding the project; or
- Provide staff other cfirection.
ADVANTAGES:
This is a c�allenging issue because #he projec# may increase safety, but also may
create o#her negative circulation impacts. Therefore, a test closure would provide much
better and reliable data and i�formation prior to making a final ciecision on the project.
DISADVANTAGES:
No disacf�antages of the recommendatiort have been iden#ified.
ENVIRONMENTAL REVIEW:
Caltrans will serve as the lead agency for en�ironmental re�iew. No en�ironmental
re�iew is required for this action by the City.
PUBLIC NOTIFICATI�N AND COMMENTS:
The agenda was posted in front of City Hall on Tht�rsday, February 18, 2010 and on the
City's website on Friday, Febr�ary '!9, 2010. No public comments were recei�ed.
Agenda Item 8.1.
Page 2
� p,RROy�
d c�
� INCORPORATED �x
V rn
� JULY 10, IG11 *
c4<<FORN�P MEM4RANDUM
TO: CITY COUNCIL �
FROM: TERESA McCLISH,COMMUNITY DEVELOPMENT DIRECTOR
BY: �,�, KELLY HEFFERNON, ASSOCIATE PLANNER
SUBJECT: CONSIDERATION OF APPROPRIATION 4F FUNDS TO
IMPLEMENT IRRIGATION AU��T RECOMMENDATIONS FOR
WILDWOOD RANCH RESIDENTIAL DEVELOPMENT
DATE: FEBRUARY 23, 2010
RECOMMENDATION:
lt is recommended the City Council appropriate $7,650 from the Water Neutralization
Fund to help implement irrigation audit recommendations for the Wildwood Ranch
residential development.
FINANCIAL IMPACT:
Based on th� lar�dscape irrigation survey conducted in October 2009 by the City's
consultant (S�rinkler King, Inc.), the #o#al cost of renovating the existing irrigation
system for Wildwood Ranch is approximately $�7,650 (see Attachment � for iandscape
irrigation survey and cost estimate}. The W�Idwoocf Ranc#� Homeawners Association
(HOA) allocated $10,000 in its 2010 budget to upgrade tF�e irrigation system. It is
recommended that �he City app�opriate $7,650 from the Water Neutralization Fund ta
assist with #he remainder. The Wa#er Neutralization Fund has a balance of$695,42�.
BACKGROUND:
Due to the Se�erely Restricted Water Supply Condition, the City has been actively
expanding its water conservation efforts, including impfementa#ion of three (3} water
conservation rebate programs for installation of water savings equipment, appliances
and landscaping, and a program for commercial and institutional irrigation audits. Below
is a summary of the City's residential wa#er conservation programs and irrigatian audits:
Agenda Item 8.m.
Page 1
CITY COUNCII.
APPROPRIATION OF Fl1NDS TQ lMPLEMENT IRRIGATION AUDIT RECOMMENDATlONS FOR
WILDWOOD RANCH
FEBRUARY 23, 2010
PAGE 2
RESIDENTIAL WATER CONSERVATION PROGRAMS
March 2009 to Number of Number of Total Totak Number of
Present Applications Rebates Amaunt of Square Water
Submitted Issued Rebates Footage Audits
Issued to of Turf Completeci
Da#e Removed
Cash For 98 46 $22,970 57,606 nla
Grass
Washing 38 38 $5,450 nla nla
Machines
Smart Irriga#ion 45 nla nla nla 39
Controllers
COMMERCIALIINSTITUTiONAL WAT�R AUDITS
Water Audit Re ort Status Notes
Strother Park Complete (313Q109} City implementing
recommendatians as a test
site
Rancho Grande Park Com lete 41�31Q9
Cemete District Com lete 41301Q9
Five Ci#ies Center In Progress GLM Landscape
Management worki�g on
im rovements
St. Patrick's School Com lete 5151d9
Sunrise Terrace Mobil Complete (6113109)
Home Park
Lucia Mar School District Complete HOA Board considering
• Paulding • (9128109) recommendations
• Ocean View • 10/16/09
Vista Del Mar HQA Com lete 9128109
Wildwood Ranch HOA Complete (1112109) HOA Board consid�ring
recommendations
Kmart Center Com lete 1115110
I# is estimated that 60% of the City's water is used for irrigation. Wildwood Ranch is a
sixty-fi�e {65) unit residential planned de�elopment constructed in 1985 on thirty-four
(34) acres. The residential units, clubhouse and landscaping occupy approximately
twenty (20) acres, and the remai�ing fourteen (14} acres is maintained in i�s natural
condi#ion. Because the devefopment is the fifth largest consumer of water in the City, it
was p�aced on the top priority list of properties to receive a landscape irrigatian audit.
Agenda Item 8.m.
Page 2
CITY COUNCIL
APPROPRiAT[QN OF FUNDS TO IMPLEMENT IRRIGATION AUD1T RECOMMEN�ATIONS FOR
WILDWOOD RANCH
FEBRUARY 23, 201D
PAGE 3
On November 2, 2009 the City's consultant, Sprinkier King, Inc., prepared a report with
recommendations and cost estimate {Attachment �). The sUmmary of recommer�dations
are as follows:
• Replace all r�ozzles with correc# size.
• Replace all pop up heads in disrepair.
• Service, repair, and replace a!i nonfunctioning emitters to micro spray nozzles.
• Install Weather Sensor Capable irrigation controllers.
• Remo�e turF i� certain areas.
• Remave Red F�scue plantings (approximately 60,000 s.f.)
• Adjust irrigation scheduEe.
ANALYSIS OF ISSUES:
The projected wa#er savings for implementing the recommendations is 14.36 acre feet
per year, or a 54% - 75% water savings depending on the particular landscaped area.
The total cost of upgrading the twenty-five (25) y�ar old irrigation systern is estimated to
be $'f7,650. As mentioned above, the Wildwood Ranch HOA has budgeted $10,000
this year for irrigation impro�ements. The Wildwood Ranch Landscape Task Force
(LTF) also circulated a request for proposal (RFP) in November 2009 seeking proposals
from landscape professionals to prepare a comprehensi�e, long range irrigation and
landscape design plan (see Attachment 2). Implementation of the plan wou�d be o�er a
ten (10} year period.
T�ese improvements and funding assistance are proposed as a pikot project. If
successful, other recommended actions in the audit may be funded as mitigation
measures by private development projects
ALTERNATIVES:
The following alternati�es are ofFered for Council's consideration:
- Appro�e the appropriation of $7,65a from the Water Neu#ralization Fund to help
implement irriga#ion audit recommendations for the Wildwovd Ranch residentia!
development;
- Appro�e a Iower appropriation;
- Do not approve the ap{�ropriation at this time; or
- Provide direction to stafF.
ADVANTAGES:
The following are positive water conservation aspects of approving the appropriation:
• Assisting Wildwood Ranch with the implementation of irrigatior�
improvem�nts has the pote�tial to save 1�.36 acre feet of water per
year, which equals the annual water use of about 29 single family
homes.
Agenda Item 8.m.
Page 3
CITY COUNCIL
APPROPRfATION OF FUNDS TQ IMPLEMEI�T IRRIGATION AUDIT RECOMMENDATIONS FOR
WILDWOOD RANCH
FEBRUARY 23, 2010
PAGE 4
• The irrigation improvements can be implemented quickly since the
irrigation audit report with detailed recommendations has already been
preparecf, and the Wildwood Ranch HOA has already budgeted funds
for this purpose.
DISADVANTAGES:
• Funding the rebate programs would appropriate $7,650 from the Water
Neutralization Fund that could otherwise be spent on other water
conservation programs.
ENVfRONMENTAL REVIEW:
No environmental re�iew is required for this item.
PUBLIC NOTlFICATION AND COMMENTS:
The Agenda was posted in #ront of City Hall on Thursday, February 18, 2010. The
Agenda and re�ort were posted on the City's website on �riday, February �9, 2010. No
public comments were recei�ed.
Attachmer�ts:
1. Wildwood Ranch Landscape Irrigation Survey prepared by Sprinkler King, 1nc.
clated November 2, 2009
2. Wildwood Ranch Request for Proposal (preparation of a camprehensive irrigation
and landscape design plan)
Agenda Item 8.m.
Page 4
ATTACHMENT 1
Landscape Irrigation Survey
Wildwood Ranch Homeowners Association (HOA)
November 2, 2009
City of Arroyo Grande
Community Development Department
214 East Branch St.
Arroyo Grande, Ca. 93420
Dear Kelly Heffernon:
On 9/29/09 and 10/2/09 Sprinkler King Inc. conducted a landscape irrigation survey at
Wildwood HOA located at 3563 Empleo Street in the City of Arroyo Grande. The following
information was gathered during�his inspection and is broken dawn into five parts:
A- Visual Inspection
B- Technical Inspection
C- Site Recammendations
D- Water Savings Data {with estimates)
E- Water Schedule (all controllers)
A - Visual �nspection:
1. {Controller A—Main Entry) Systems #1 thru #9 and systems #12 thru #15 are generally in
fair condition with 41 large area rotors and 9 small area pop ups covering an estimated 55,500
sq. ft. of Red Fescue. We found several rotors that were being blocked by trees and several rotors
with severely oversized nozzles. Systems #11, #17 and #18 consist of drip which is overa}1 in
good condition. We found this area to be soggy and over watered.
2. (Controller B—Behind C�ubhouse, Left) Systems #1 thru #10 are in fair operating condition
with 71 large area rotors and 29 small area pop ups covering an estimated 19,800 sq. ft. of turf.
We found many service related issues with heads �eaking at the wiper seals ar not popping up at
all. System#12 consists of drip systems which are in good condition.
3. (Contral�er C —Behind Clubhouse, Rigbt} Systems #1 thru #7 and systems #10 and #ll are
in fair condition with 12 large area rotors and 194 small area po}� ups covering an estimated
4,240 sq. ft. of turf and planters. Mast of the pop up heads had leaking wiper seals and the rotors
are using oversized nozzles. Systems #S and #9 consist of drip, which is in good condition.
Note: soggy conditions in turf areas.
Agenda Item 8.m.
Page 5
A. Visual ins�ectiou {Cont.)
4. (Contraller D—832 Tempus Circle) Systems #1 thru #12 are in fair condition with 47 large
area rotors and 108 small area pop ups covering an estimated 6,900 sq. f�. of turf mixed with
planters. We found that most of the rotor and spray nozzles are oversized for the areas of
coverage resulting in runoff and standing water.
5. (Controiler E - 266 TeinpUS Circle} Systems #1 thru #6 are in fair condition with 9 large
area rotors and 138 small area pog ups covering an estimated 7,200 sq. ft. af turf. Lar�e area
rotors and spray heads are mixed on the same systems causing inconsistent precipitation rates
and standing water at the smali area heads. Systems #7, #S and#10 consist of Iow volume drip
and rnicro sprays, all of which are in good condition.
6. (Cantraller F- 25Q Oakwaod) Systems#i thru #4, #b thru #11 and#16 are in poor/fair
condition with 11 large area rotors and 113 small area pop ups covering an estimated 5,600 sq.
ft. of turf. Most of the heads are leaking due to bad wiper s�als and two systems have major
laterai issues with water running down the curb. Some of the nozzles on the ]arge area rotors are
oversized and consequently over spraying into the street. Systems #5 and#13 thru #15 cansist of
low volume drip and micro spray nozzles which look to be in goad shape.
7. (Controller G- 227 Oakwood) Systems #1 thru #3, #5,#7 and#S are in fair condition with
90 small area pop ups covering an estimated 925 sq. ft. of turf. Most of the heads are worn with
cracks in the shafts as well as leaking wiper seals. Several heads need to be raised and
straightened for more efficient coverage. Systems #4, #6, #9 and #10 consist of low volume drip
which is in good warking order with the exception of same missing emitters.
B - Technica� Inspec�ion:
1. Head pressure {AIl Systems) is adequate throughout the site with an average reading of 42
psi. Severai systems appear to have low pressure issues which are actually the result of improper
tuning, oversized nozz�es and vvarn equipment.
2. Small area pop ups (All Systems) 7Q percent of the smali area pop ups are not watering
efficientiy due to leaking at the wiper seals, crooked heads or heads that are too �ow and nat
spraying above the grass. Additionally many heads have inconsistent nozzle sizes, causing
overspray and standing water.
3. Large area rotors (All Systems) far the most part, are in fair condition despite the wrong
size nozzles as well as running them with small area pap ups. The precipitation rate between the
two types of heads is so great that it is crucial they be separated. The head spacing and
piacements thraughout the site are inconsistent to the shapes of the areas being watered. The use
of the correct size nozzles will ensure proper coverage as well as pressure.
4. Drip (All Systems) is in good condition. Some areas need minar repairs such as replacing
bad emitters and micro spray nozzles and replacing parts of the drip line. Areas that run spray
heads with drip should�e converted to a more matched precipitation rated nozzle.
Agenda Item 8.m.
Page 6
B—Technical Inspection (Cont.)
5. Irrigation Cantrallers (All Controllers) are somewhat out-dated in that they do not contain
any of the madern day conservation features IE: Percentage adjust, Nanvolatile memory, Remote
controls, ET sensor ready or Central control capable.
G Site Recommendations:
Based on the heavy soil conditioas and the varied elevation changes on this site, our �
recommendations will reflect lowering the precipitation rates to the minimum for a1l
systems.
l. Large area rotors -Replace all nozzles with the correct size nozzle for more efficient
distribution and coverage. Replace and raise all leaking heads. Wire c�rtain valves togeth�r to
lower head pressure and reduce atomized water aloft. This will also alIor�v more time during the
day to run other stations. Any large area rators mixed with small area spray heads should all be
converted to small area pop ups using low precipitation MP Rotator nozzles.
(approx. 106 heads)
Z. Small area pop ups- Rep�ace all heads that are leaking or not working prop�riy. Raise and
straighten any heads in need for more efficient coverage. Replace alI spray nozzles with low
precipitation MP Rotator nozzles.
(approx. 136 heads raise/straighten & 839 nozzles)
3. Drip - Service, repair, replace all nonfunctioning emitters and micra spray nozzles. Repair
sections of drip as needed. Any spray syste;ns running with the drip need to be converted to a
nozzle with a very low precipitation rate to ensure a more cohesive run time. (Note: It is not
common practice to mix low volume drip with high autput spray systems due to the big
difference in precipitation rates. The HOA Board might consider the redesign of plantings
far these areas to ase one form of irrigation).
4. Irrigation Controllers - All cantrollers could be updated to be compatibie with Remate
controls and Weather Sensor Cap�ble. The use of weather sensors pravide the most efficient
watering schedule by using ET �ata, as well as real time water schedule adjusting. With the
extent of imgatian on this praperty, a remote control is vatal to the proper maintenance of the
irrigation systems.
5. Removal of Turf- The removal of approximately 3,000 sq. ft. of turf at station #1 on
controller D, approximately 500 sq. ft. of turf at sta�ion#8, and approximately 1,750 sq. ft. of
turf near unit Sb2 would save appraxirnately 95 gallons per minute.
6. Red Fescue plantings (Festuca rubra) - We have calcuiated that this site has over 60,000 sq.
ft. of Red fescue covering hill sides and miscellaneous areas. This plant is water intensive with a
Reference Evapotrarispiration(ETo) of 70 to 90 percent. This simply means tl�at in or�er to laok
healthy, lush and green, these plantings will use a significant amount of water. This is where the
HOA Board might consider replacing the plantings far something with an (ETo) of 10 to 30
percent or less. (Note: The California Departrt�ent of Water Resources has published an extensiva
Agenda Item 8.m.
Page 7
C. Site Recommendations {Cont.)
guide called Estimating Irrigation Water needs of Landscape Plantings in Califarnia. You may
find this guide highly technical; however, it contains a wonderful breakdown of mast all plants
and the (ETo} requirement based on region).
D - Water Savings Data:
Water savings data is generated using SIMIS Monthly Average Reference
Evapotranspiration data {ETo) for the City af Arroyo Grande. Savings are calculated
based on system conversions to low volumel low precipitation products, modern control
systems, proper tuning and systems maintenance.
Controller A
The total combined output of all rotor systerns is approximately 203.59 gallans per minute with
a precipitation rate of an estimated 0.44 iuches per hour. By using the correct size nozzles and
proper tuning far the large area rotors, the output will be cut to 89.69 gallons per minute and
drap the precipitation rate to an average of 013 inches per hour. This will allow for better
distribution that should result in lower water times. The conversion of 9 small area spray nozzles
to low precipitation MP Rotator nozzles will reduce the output from 26.89 gallans per minn�e to
3.b9 galions per minute.
Estimated Savings—71%
Cantroller B
The total combined output af all systems on controller B is approximately 236.03 gallons per
minute with a precipitation rate of 2 inches per haur. By converting all of the spray nozzles to
low precipitation MP Rotators, we will cut the output to an estimated 143.35 gallans per �ninute
and drap the precipitation rate to 0.33 inches per hour.
Estimated Savings - 56%
Contro�ler C
The total combined autput of all systems on cantroller C is approxirnately 3Q3.83 gallons per
miuute with a precipitation rate of 2 inches per hour. By converting all of the spray nozzles to
low precipitation MP Rotators, we will cut the output to an estimated 92.79 gallons per minute
and drop the precipitation rate down t� 4.33 inches per hour.
Estimated Savings - 70%
Controller D
The total cambined output of all systems on controller D is approximately 456.61 gallons per
minute with a precipitation rate of 2 incbes per hoar. By converting all of the spray nozzles to
low precipitation MP Rotators and using the correct size nozzles in the large area rotors, we will
cut the output to an estimated 214.49 gallons per minute and drop the precipitation rate down to
0.33 inches per hour.
Estimated Savings—54%
Agenda Item 8.m.
Page 8
D- Savings (Cont.)
Contraller E
The total combined output of all systems on cantroller E is approximately 248.67 gallons per
minute with a precipitation rate of 2 inches per hour. By converting all of the spray nozzles to
low precipitation MP Rotators, we will cut the output ta an estimated 1U8.b3 gallons per minute
and drop the precipitation rate down ta 0.33 inches per hour.
Esti�►ated Savings - 57%
Cantroller F
The total combined output of all systems on controller F is approximately 267.73 gallons per
minute with a precipitation rate of 2 inches per hour. By converting all of the spray nozzles to
low precipitation MP Rotatars and using the carrect size nozzles in the large area rotors, we will
cut the output to an estimated 88.33 gallo�s per minute and drop the precipitation rate down to
0.33 inches per hour.
Estimated Savings - 68%
Controller G
The total combined ou#put of all systems on controller G is approxirnately 126.61 gallons per
minute with a precipitation rate af 2 inches per hour. By converting all af the spray nozzles to
low precipitation MP Rotators,we will cut the output to an estimated 31.98 gallons per minute
and drop the precipitation rate down to 0.33 inches per hour.
Estimated Savings - 75%
E- Water schedule:
The following pages include the data used to generate the necessary water schedule to achieve
the required precipitation for the month of November (Assuming no rainfall). This schedule was
generated via data collection on site of head press�r�s, estimated gallons per minute at head, and
head spacing. This information is then calculated using CIMIS evaparation data for the local
area. This schec�ule should be veri�ed mont�ly by site manager aud adjusted as needed.
{See at#ached schedule)
Agenda Item 8.m.
Page 9
In closing, vve have found many areas that water may be conserved at this site. With system
updates, service, repair and comprehensive scheduling this site should save over 50% per year.
I would also like to suggest having the current landscape maintenance crew be trained on the
proper operatian of irrigation systems of this scale. www.irrigatortech.com is one source of
training that is available for bringing crews up to speed. Another option would be to sub-contract
the irrigation maintenance to a certified irrigation manager who is aware of the responsibiiities.
With plant conversions an additiona120-30% is achievable. For budget purposes we ha�e
included a summary of water/dallar savings when converting to low volume rotators and an
estimate far the irrigation related upgrades mentioned in our recommendations. We do hope that
Wildwood Ranch HOA will find this information helpful in achieving their water conservation
goals. Please contact us with any questions you may have at (805) 473-8204.
Sincerely,
Chris Killelea
CLCA Certified Water Manager, Sprinkler King Inc.
PO Box 10Q0 Atascadero Ca. 93423
Lic# 645593
Cc Dave Wesolowski
Agenda Item 8.m.
Page 10
Conventional Spray MP Flotator
Nozzles Nou�es
#of S ra Heads �ot 5 ra Heads
834 834
Nozzle distance in Ft. Nozzle Distance irt Ft.
12 �2
A� .Flow Per Head Ar+ . Fkaw Per Hesd
�.� 0.32
Preci�.Rate in/hr Precip.Rate in/Fir
2.27 0.�
GPM GPM Decresse of GPM
per Site per Site per Site
1�417.eQ 26fi.88 1�151
GPM 1748=CCF _ GPM/748=CCF
1.gp 0.36
Cost er CCF Cost sr CCF
$2.18 $2.18
Total Cost ot WaE@r Per Total Cos#of Water�er '
Irrigation Cycle Irrigation Cycle
$4.13 $0.78
Nozzle Patter in Nozzle Patter in
Oe rees De rees
180 180
Total Irrigation Cycles Total Irrigation Cycles
Per Week Per Week
3 3
ET Inches er Waek ET Inchea er Week
0.25 0.25
Mintes per Each Cycle Mintes per Each Cycle
of Irrigation of Irrigation
6.60 35.06
Minutes x Cycles�er Minutes x Cyclea per
Day o#Peration Day of Peration
19.80 105.1 S
Irri atfo� �ftioienc Irri ation Eiilcisnc
0.45 Q.75
Adjusted Minutes per Adjus#ed Minutes per
Daiiy Irrigation Dai1y irrigation
aa.00 �ao.2s
Avg.Weeks of ' Avg.Weeks of
O eratian er Year D eration er Year
40 35
Gallorss per Week of Gallans pac Week of
Operation Operation
62,388 37,433
Total Irrigation CCF per 7otal Irrigation CCF per
Week(GPM/748=CCF Week(GPM 1748=CCF
g3 50
Estimated CCF per Year Esiimated CCF per Year
3,336.23 1,751.52
Cost per Year per CCF Cost per Yesr per CCF
$7,273 $3,818
Net Savings
$3,455 �
Spinkler King lna.11-04-09 Wildwood savings based o�water rates for 2010
Agenda Item 8.m,
Page 11
Conventionai Spray MP Ratator
Ncules . �°��eS
#vf S ra Heads #of S ra Heads
�4 834
Nazzle Distance in Fk. Noule Distance in Ft
l2 12
Av .Flovr Per�iead Av .Flow Per Head '
i.7 0.32
Precip.flate Inlhr Precip.Rata inlF�r
2 Z� 0.43
GPM GPM Decresse oi GPM
per Site per Site per Site
1,447.80 268.B$ f,151
GPM 1748=CCF GPM 1748=CCF
1.90 0.36
Cost er CCF Cost er CCF
$4.11 $4.1 t
Total Gost of Watar Per Tota!Coat of Water Per
Irrigation Cycle Irrigation Cycle
$7.79 $1.47
t�ozzle Patter in Nozzle Patter in
De raes Ds rees
180 ��
Total lrrigation Cyclos Tokal frrigatlon Cycles
Per Week Per Week
3 3
ET lnches er Week ET Inches er Week
0.25 0.25
Mintes per Each Cycle Mintea per Eath Cycle
of lrrigation of Irrigation
6.60 35.06
Minutes x Cycles per Minutes x Cycles per .
�ay of Peration Day of Peration
t 9.80 105.19
Irri ation�tiicienc lrri atfan Efflcienc
0.45 0•7�
Adjusted Minutes per Adjusted Minutes per
Daily Irrigation Daily lrrigation
44.UD 140.26
Avg.Wesks of A�g.Weeks o!
O eration er Year O eration er Year
- 40 35
Gallons per Week oi Gallans per Week of �
Operation Opsratlon
, 62,388 37,433
�otal Irrigation CCF per Tatal Irrigation CCF per
Week(GPM 1745�CCF Week(GPM/748�CCF
B3 5d
Estimated CCF per Year Estimated CC�per Year
3.336.23 1,751.52
Cost per Ye�r per CCF Cast per Ye�r per CCF
$13,712 $7,199
Net Savings
$6,513
Spinkler King �nc.11-04-09 W ildwood savings basad on water rates for 20]3
Agenda Item 8.m.
Page 12
http:llwww.�eenleaf.co�r�serviceslprograrnviewall.asp?Site_1D=13,_.
PROG 1 I I PROG 2 PROG 3 PROG 4 s'�`:
_._..._._..._.,..,..,_.._.�...._.,. __...-- --..�_.._ �,.,__��....._.----.. ,_,_ ,
W ildwood HOA
a �..._..._.,.._.,__.._.�.._.,.�. , ,
; Days i Days ! Days E Days
r—----- �— r— --- — C bck:
' � G
�Monday-.—.._....._ 4 � --- _�—,
�_�___._.___ f__:._�_�_.-- --.� Scheduk 5howe:
_. �
r-------._..�._� �. + ,. November
-----.___,..__._ , _.,......_
_._._ ....,- -----_._..., .
�Thursday.... '._._._� — ,.^_�W.� Cpent:
�.._ -- � --i� �
� �--
� j
' -- �- ._.� , ... , : _,._. .....�.,.:..__
� Cycle Start i Cycle Start , Cycle Start � Cycle Start Print Date:
. _..,___...._.�..— _..__ ,._.__ _.__.. i,.....�------- ......_---.....__ 11/4/2009
� ..B:DO AM r_---- �
'I�---�--
---
� B:30 AM PrintTime:
�--.._._ __ ----
; 10:00 PM.. . . ��� ... ... .__ ._,.: ' __.. .._ � � ....—._ .�.....�,__ 3:29 PM EST
I 10:3U AM � ; �,....._. ---�
"�""T�' ' VaMe Notes:
atve{Minutea , alve inutes '� alre�linutes: � alve inutes�5/D
��2� 1 r-^ ';��^i I �' 1• �RUB 224-230,LAW N 224
- ' 2. LAW N 227-219
�� ._?__ _.._...�?.__.:.,_. __...?..---�— �--�-�} Z (�- 3.u►wN zz�
� 3 � 2 3 I. - '�-- 3 �Y_._., ��3µ .I. - � 4. DRIF 222-220 REAR
� 4 � 4 4 � �r—�: �---�� 5.SHRUB 227-2i9
� " � � ~ 6, DR1P BEHINp 215, 211 &210
�5 �1 �5�.-- �5^��i ��� REAR
���"4 � 6 �"` �6 �', !�� ;� 7. LAWN 220-210
� � �,"�'�" 8.SFiRUB 219-2�D, 22D
} ' �__� � � 1;�' -�'� �{ ��— 9. DRIP 210�211,220 FRONT, 214
i----8 i 2 �---$--��._— 1 8 � ; il_ a �..�� REAR
�—� �9� ����� ���� 10.DRIP 215, 211&210 REAR
� 10� 10 � '. 10 �—� ; iD �^i
�2001-2009 Green Leaf Mappinq B�Gontrol Sy5[e�m.AM rghts reserved.
. Agenda Item 8.m.
Page 13
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_ . s��:
� PROG 1 PROG 2 ; PROG 3 ; PR�G 4 w,iaWOOd r�oa
_......__._��............... __ _.._.--
. ...__
__..�._.__...�
� Days � Days Days ���Y� clock:
r—"'" _ ` _ � --D
�londay �IOnday ._ I ___— .
------ r---- ^- 'r �—. � Schedule Shown:
� '
� ; Novemher
� ... _ --...., _....,.._�_
....__y_ :.— .,_.��.,_....,_._r
;f'huisday _._ � �Thursda �. � �--- -----Cient:.
r� i'_. - �
�
�. _.. ISdturday
,_ .....
.. _.... .._
� �yc�e start � cyc�e start Cyc�e start_ I__ cytle Start ?i�009�
0:Otl AM T� � �- �—
�.__._°0:45 AM - ;� ��- Prirrt Tkne:
_._
---�--� � I
� I.30 AM __ �_____..,__....._, ;_.,�__.„ __..,._.� �._..__�.,....__�:.�._.. 3:24 PM E57
j 2:IS AM �.�'__ -
�Nalve�Mir nutes ; alve ieutes alve {nutes� � alve. inutes�/D Ya�°Note*'
�' -- 1. LAWN HERE
�^�4 1 ����i ; i �—? - 2. tnwx 8a6
�--� �-- � 2 ; 3. FESC11@ BEHIND 28fi
c � 2 �ll:l ' �i .
f _ � �.__.._..._ _ ..._�,� ..__..r ._..,_.�_....,,.:,_—�__._ 4. FESCUE 5UMP
��3—= �^ �, .._.3_�. ...__. ' ,�--3�� = a' S. FESCUE SUMP
�._.2._— 3 �----.-�.--...�_ ; — �-- �---��-
� 4 r 4 — ' 4 � 'I `� �' 't " I - 6. FESCUE SUMP
�5 � 4 I 5 � - I�'S 1 � 5 �� � 7. FESCUE SUMP
�--r-- : s ����i ��-�^ g. tAWN 848, 5HRUB B46,652
I ° � w 9. €ESCUE BEHIND 85U,852,858
i � �� 5 _7 �T—';��; ����--�r 10.LAWN 834 832 +CORN�R
�.._e_..__�2 8--.,�. _ �'��....�'�`": � ° I " '� 11.SHRU9 878-862
���9��� 9 �-�i� g r"-�� r g—��; 12.SHAUB 830-832
�
�0 I i 1� ��; I0. �I ' 14 �_�...
� _ 1 ._.,.I �'_4___ � il �I�,, S1 �.__� ' _ll ...�I........
3
.__.. ._.. ...._ .
r �Z � � �z �_ - _-�;�-1z C.__ ��- �� - � ._�
Agenda Item 8.m.
Page 14
http:llwww.geenfeaf.comiserviceslprogramviewall.asp?Site_f D=!3..
.w__
{ PROG � i PROG 2 � PROG 3 F „PROG 4 __ w�dwood HOA
..._ ...,.___. --..._.,._� _..,..,.., ..�__ _�.__.,___
f. . pay$ .... I Days Days % �ays �bck:
--- ---- �
�- � � .-�:_��
___....._._._..__�.. . ,-�--�--- _-�- .
�londay �.,._. .r — ; —
--.,.._r—
r- �-- -- � _ Scheduk Shown:
�-------__- � Novertther
I---- � ._.,.__ _..... _. ,.--
__..v._._._ ..-----� __,.., --
�rn��saay I�-- �.�—._.__ cre�t•
_._ �� .
r_ _ � �
�-_..._. _ �-- --- _._. _.
_ .._. ..
� Cycfe.Start . � Cycic Start Ti� cycre st�rt k Cycie start arint vate:
....
�,.._ �_ __ �.. 11/4/2D09
I�____ 1 r'�� '
�
� 4:30 ANI �Y� _ � � ��-- Print Ti�»e:
-------- ;�-^- -
r, 5 90 AM I ---.... :_.,�._..__....,. � _._..,_.__.___ 3:29 PM EST
__ ..�_. �.�...._
� 5 30 AM - �___._.—_.__�.._.....
jValver inutes h/alve inutes � alve�linutes; i afre�linutes5/D �►aNe Notes:
_ � �---; 1. LA W N 889
Z _ � � ' �� " !i 2. SHRUB 8B9
�—r z - � 1 �^ �`�,�"�`��� ,�
�..,_...Z___,._._�-�— —......� " , � " ---�-��,:'..�.,.. 3. LAW N/SHRU9 241-279.283
f_�3 �- 2 3 .I,_�. �_3 r,._._ ,' '['_..3 �_ 1 4. IAWN 2$0-266
�--t- j�-- � 5. SHRUB 28D-266
��4 � 2 �4 �I',1�-��9—Ir—'—` 'I��" �{ � 6. LAWN 266 CORNER
� 5 �2 5 �-�—�;I = I " � ;I ' �—O 7. DRlP 266
r�—�� — 6 �I!��f � �;_� 8. DRIP 877-$89
� ' —�—�i�-- _ � ;,�8 r...— io.oaiPx�s-z9i
o i
�----r-4-- , �- � � �- '��-�--�;---
i..B�._... a $ ��� �.�.._..__.�.. �
�9 � - � ' 9 �' � ' �i. !I ' �
10 � 1� �� + l0 ��; i 14 � _
Agenda Item 8.m.
Page 1{rannn4 t 7_��3 PI
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;--
PROG 1 PROG 2 ; PROG 3 PROG 4 wkawooa Hoa
� -__. ..__ �__.___ �:—..�_�_._._ ... ._�.. ... __.__._�___. .... .._..
� Days ��___. Days _�! Days ! Days
' - Cbck:
I_�_ �- -- �, � __....,._.,..M....._ �
.....----..__�_,�..__ .
IMonday (���-- ~ ���'
�----- - �--- ------� - i�" Schedule Shawn:
� r� November
�.�..----- ��---
;, _
� __.___.. _._ �',__.., ______ _ � --__��� ..::,�--�--
�'�ursdaY ___�__ �..�T._._ s _ .._ cient:
� . . . �-...__ �� . ��___ � _ __
� CydE SWrt f Cyc�e Start , Cycle 5tart Cyc1E Start Print Date:
_ �._�...�__,.........- �--.,..._.._..�.--- ----_,._.,_.. ._.._._,_.�.�.__ 11/4J2009
�__.--.4:00 PM � _ .
�W 4:45 PM � Print Time:
5:15 PM.. ,, i J ..__,_ _ # , „, ---.,_._>..._ ' --•—__�_,._. , .,.._.... 3:29 PM ES7
�'! �
�,�Val�eiMin�utes a1�e inutes;�� aive. €nutesF ; alveii�AinutesS/D yalve Notes:
�- ��- 1.LAWN 272-267 TEMPUS
[I 1 �� : � �' ^�;1 ' ��-�^ � �,�'-�� 2. SHRUB 267, 271.275 TEMPUS
3 �2- 3 {---�I,f�2�-�----�"�i 7 < ��. 3.LAW k 247,259 OAKW OOD
;__._.__ __ _ ' 4 - i _ � 4.SHRUB 247, 251,259 tAWN 259..
Z . _.. _. _...---
I--.
I3 r--._.-._...��.,.__
� 4�� 2 4 � ��..��-: '�^�—`.- 255 OAKWOOQ
j 5 �a 4 5 �^�;�5 ��:' ;{ � �� 6. LAW N 2310-243 �Op
6�2 5 ����; j�{,�'�; 7.lJ1WN NORTH WE57 CORNER
� .�-- OAKW OOD
� � ��� ��� . " �� ' ..�w: :� '—� 8.LAWN 23fi, 240,25D. 252
i__8.__�i .�_ � s �-- �" :�—a i—�—� , if—e � � onKw000
� g � y �", �'�' �' ��E 9. SHRUB 23b,2a0.250, 252
SO � 4 R 18 ���' iU � 10 { �— OAKWOOD
- 10. LOWER itEp FESCLfE
� lt _� 4...__. !. 11 �-� 11 � - ii _�—� -- 11. UPPER RED FESCUE
f 22 { - 1 2 I.�-W � ��3 Z..�� _J�-�- ,f�1 2 � - - 1 3. D R I P 2 5 9 O A K W O O D .
�-i3 I_._4 .-._ 13 ��!;�13 � - ' ���13 ��----�-- 14. DRIP 271 TEMPUS
15. DR]P 250 QAK WOOD .
I 14 � 4 14 �I 14 �-' ' 14 �—:�� 16. SHRUB 231-239 OAKWOOD
,.��4 15 ���� 15 ��` � 15 ;
� 16 I 2 i i6 �� I� 16 � - ; ; 16 �i
Agenda Item 8.m.
• Page 16
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PROG 1 � PROG 2 — , PROG 3 '; PROG 4 s�te:
� -_ . �...,_....,.-�---. __Wildwood NOA
____.._..._..__._.,..____._ _. .� .�_...._....,. ,....._.�,......_____.... , ..,._._,_.
I... pay; �_ _ Days pays � �ays
C iock:
�-------- �-�-'� - --- t . -�.._........�-C
�---��._:.- - �� Stheduk Shown:
uesday �— - , Novernber
�_—�� �.__�— ; i
_._._...._� _.._.._. __.,,:,.
i,._.__ ,,, _. ....,,.__. �_,. ..,.. ._...,.__ � r-- n
--- ._ • ' - Cfie t:
�riday '
��
,
j� _ �
......�._ ...._..._.__.__..__. : ...._._ ----...... .�.._.... �..._... .__�.._._
� Gycle.Start_ � Cycle Start . ?,_ Cycle 5tart_ Cycle Start Print Dats:
� .__- - „_.,. _.,_..._ 11/4/2009
� 6:DO AM f_._._..,___.. ; --
6:30 AM --- ;�^ - Pr'u�tTime:
� _.7:00 aM �w ' � - ---_... 3:29 PM EST
�- --.... .__. .:.Y-- r .,.�.._ ......._.�
.. .__.-._.__
7:15 AM ��_ _..__...__.....—
� �'�M � 11 � In�tes� _alvt�linutesS%D vaHeNOtes:
��e (nules ;Va1ve mutes � alve
, 4 1 :� ; 1. LAWN 823-635
�1 2 ' 1 = - ' ��I -�+--� ' �— 2. SF-IRUB 823-835
I 4 .r.,_Z_ 2 � �_3 ���, fl _'�__�' ,..,._.... 3. LAW N 811
f_ .3.. I._.,......1._.____ 3.._._�,_+_.__. � r � ��3 r _ � 4. SiiRUB 841-853
��—� � � 5. IAWN 841-853
� 4 ���� 4 � - �u `' �' f��-�^I 6. SHRUB 859-877
��2 � 5 � I�S i �I , �'� y. LAW N 859-877
�-�- ��—�: �� y �—? 8. �RIP 847
�6--� � 6 � `I o �� ' 9. DRiP$59-865
� _� ?_� '... �- ��� `f ' ��!
i - e (�� i — i s -1- - �;�`e�'-" �� ;��'—s�-'--��'—_-���-.. t�.HUNTERS BE 1ND B23 •
�—_9�I � � i 9 � 7 7 �i �f � I � �
�i 2O ��i � 10 ��I� 10 �' '�10 �'I
'� 11 � , 2 ..,_11 r�4:,_i,l...� tl,,,`,':�,. l. '__.. �_,_....,
Agenda Item 8.m.
Page 17
http:l/www.greenleaf.comJserviceslprogramview all.asp?5i te_i D=13...
�� PROG 1 �PR G 2 �� PROG 3 � PROG 4 S'�'
.._..._..._..----------- I O W ildwood HOA
---...__..__......_...,..,_. ...------._....._ `:.._..._-�.__._...._.__�._._...�_._...._
� �ays �W-� Days i _ Days i Days [tock:
_..._ -- - �
unday unday _ !_..__� _-.._� .�.g
.. :.
f.�___�__ _ �_:....._— � _ �:
�Fuesday uesda .
�� ': Scheduk 5hown:
�.�______ r— --- ; ---- Nuvember
-- ---_ .,...�,� ___ ; ..._....__,:, , ,.__._,.
�--_.__ _,,,, � ---,CieM: ,
�riday riday __-I` _
�—� �--
......._..�,., � ,,__.,�.,---......�.___.._ :..,.,. .._:_�.. .,_:_..._ .
_ --..._,_, ..., .
Cycfe Start � C Cle Start ; C cle Start C cle Start Print qste:
_.�._.___.._. .._._y___....._..----- --_?!._...._...----...__, �.....----r.__.._..__...__........_.�._..
( iQ:00 PM � 4;00 ANI i i 1!/4/2009
�10.45 PM � 4:30 AM �~ i
P rint T qnl:
�.� --.__._....._ S:UO Rt+l ' _. 3:29 PM EST
, �--- ._.., , .___._ � ..,_____�... �.........., ,_. ...:...:_...:..._.�. _.
�Va1ve�Minutes `Valve inutes ; alve inutes' a1veK+linutes�/D�VaNeNates:
��— � � �j � i,GAZE60?LANT�R
�_ -�-� ��-�-�--•�-!�:�-�- � E�1 -�� 2.CLU�HOUSE LAW N
�.. ..2. . � •._____ ?_...� i �1 ' �f �I__�__��` 3.SHRVB 823&BBQ AREA
f 3 I.. i 3 �..___1___.__.� ��3._r__.___ F kr 3 � -_....-j 9.SHRUSSCLUBHOUSE ENTRY &
�"q�---- 4 `� i�-�'_f"�--e `��"� BEHIND DECK
�--� s �;��� � � �� 6.LAWN CLUBHQUSE ENTRY &
� 5 ��-�� $ ��:I � �� !�_�-^ � BEFi1ND DECK
�b I c � 6 ��I�� _ � ���:�-4 7. HUNTER TENNIS COURT
�� �--�--�•�� � ��- $.HILLSIDE RBOVE TENNFS COURT
I !I j ! 7 I + .�._I; 7 �' ' 7 �
�-...8 r.i-- � 8 �-�,....- i��-_—� '��.�— 9:HUNFERS•BACK LAWN
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Agenda Item 8.m.
Page 18
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Agenda Item 8.m.
Page 19
r
Sprinkler King, �nc Estimate
P.O. Box l000, Atascadero, CA 43423
(805) 4b6-4994 oa,�� ESTIMATE NO.
State LiC. #d45593, l 1/3/2009 7063
NAME 1 A�DRESS Ship To.
WILDWOOD HOA WILDWOOD HOA
WILDWOOD DR. WILDWQ�D DR.
ARROYO GRANDE,CA 93420 ARROYO GRANDE,CA 93420
PROJ ECT
17EM . DESCRIPTlON QTY COS7 TOTAL
CONTROLLER A
MP ROTATO... MP ROTATOR 1000 R.B. 4 5.�7 22.58T
MP RO�Al"0... MP RO�I'ATOR 2000 R.B. 5 6.25 31.25T
HUNTER 1CC HL7NTER ICC i 359.99 359.99T
HUNT£R 8 S... Hi11VTER B STATION MODULE i 129.99 129.94T
iiE1NTEit SO... HUNTER SOLAR SYNC Ei"SHNSdR t 78.48 78.48T
M15C O1 MISC MOUNTING HARDWARE FOR CLIMATE SENSOR. I 100.00 100•00
HUNTER 1CR HLJNTER ICR RfiMOTE 1/48 STATIONS 1 371.25 371.25T
SERVICE TE... SERViCETECH CF-�RIS 4 69.00 276.00
fNSTALL N�W NOZZL�S FOR ALL LbWER FESCU6 ANt�W1RE
VALVE5 TOGETHER 1N CpNTRpLLER.I�15TALL LOW
PRECIPITAT74N WAT�R CONSERViNG MP ROTATORNO7_Zl.ES
ON ALL SPRAY HEADS.�1STALL NBW CONTROLLER AND
50LAR SYNC WEATHER SENSOR.ORDER REMOTE WITH
RECEIVER TO USE A7 E.4CH CONTROLLER LOCATION,
CONTROLLfiR B �
HCJI�[T�R 4"... H[.lNTER 4"POPUP 43 4.35 !87.457
MP ROTATO... MP ROTATOR 1000 R.B. 53 5.67 306.5 IT
MP ROTATQ... MP ROTATOR 2000 R.B. 43 6.25 2b8.7ST
HUNTER PC... HUNT�R PCC 1201}UUTDOOR CUNTRULLER l 176.72 f 76.72T
HUNTER SO... I-IUNT�R SOLAR SYNC ET SENSOR ! 78.48 78.48T
MISC O1 MISC MOUNTMG HARDWAR�FOR CLIMAT6 5ENSOR l 100.{!0 100.U0
SERVICE TE... SERVICE 7ECH CHR1S 16 69.00 1.184•00
SERVICE LA._. LABORER/PER HOUR 16 28.00 448.00
TOta!
Page 1
Agenda Item 8.m.
Page 20
Sprinkler King, Inc Estimate
P.O. Bax IOQO, Atascadero, CA 93423
(805) 466-4990 pAr� ESTIMATE IVO.
State Lic. #645593, i 1/3/2049 7063
NAME 1 ADDRESS S�ip To
W[LDWOOD HOA WILDWOOD HOA
WILQWOOD DR. WILDWQOD DR.
ARROYO GRANUE,CA 93420 ARROYD GRAT�lDE,CA 93420
PRQJECT
ITEM DESCRIPTION Q7Y COST YOTAt
INSTALL ALL NEW POP UP�iEADS AND IAfSTALL LOW '
PRECIPITATION WAT�.R CONSERVING MP R07A?'OR
NOZZLES.REPAIR BREAK IN LATERAL ON STATION 2 AND
RENOZZLE 10 LARGE AREA ROTORS.MSTALL NEW RENIOTE
READY CON7ROLLER AND SOLAIt SYNC CL]MATE SEN50R.
CONTROLLER C
HLJNTER 4"... HLJNTER 4"POPL7P 35 4,35 t 52.25T
MP ROTATO... MP ROi'ATOR FOf36 R.B. 165 5.67 935.557
1�iP ROTATO... MP RQT'AFOR 200(}R.B. 31 6.25 I93.75T
HUNTER PC... HUNTER PCC 1260�UTDQOR CONTROLLER 1 176.72 176.72T
HLTNTER SO... FiUNTER SOLAR SYNC ET SENSOR � 78,4g �g,qgT
MlSC 6f MISC MOUNTING HARDWAR�FOR CLIMATE SENSOR 1 100.00 i00.00
SERVICE LA... LABORER/PER HOUR 24 28.00 672.Od
SERVICE"fE... SERVICE T'ECH CHRZS 24 69.OQ 1,656.00
MSTALL NEW NOZZLES IN LARGE AREA ROTORS.REPi.ACE
ROTOR ANb SMALL AREA SPRAY HEADS WITH NEW PdP LJPS
AND LOW PRECIPITATION WATER CONSERVING MP
ROTATOR NOZZLES.MSTALI,NEW REMOTE It�ADY
CONTROLLER AND SOLAR SYNC CLIMATE S�N50R.
CONTROLLER D
i-lUNTER 4".,. HUNTER 4"POPUP l8 4.35 78.30T
MP ROTATO... MP ROTATOR 1000 R.B. 139 5.67 788.13T
MP ROTATO... MP ROTATOR 2000 R.B. 18 6.25 I 12.SUT
HUNTEEt PC... HUNTER PCC 1200 OUTDOOR CONTROLl.ER ! 176.72 �7�,�2T
F-IUNTER SO... HUN�"ER S�LAR SYNC ET SENSOR I 78.48 78.48T
M15C 01 14f[SC MOUNTINC HARDWARE FOR CLIMATE SENSOR I 100.06 IDO.UO
SERVICE LA... LABORER/PER HOUR �g �g.pp spq,pp
SERVICE TE... SERVIC�TECH CHRIS 20 69.{)0 1.380.00
Tota I
Page 2
Agenda Item 8.m.
Page 21
Sprinkler King, �nc Estima#e
P.O. Bax 1000, Atascadero, CA 93423
t805) 466-4940 DArE ESTIMATE NO.
State Lic. #645593, �v3i2oav ��3
NAME/AD�RESS . Ship To
WILDWOOd HOA WILDW04D HOA
WILDWOOD DIi. WlLDWOOD DR.
ARROYO GRANDE,CA 93420 ARROYO GRANDE,CA 93420
� PROJECT
lTEM DESCRIPTION QN COST 70TAL
RENOZZLE 29 LARGE AREA RQTORS.RE.PLRCE 1$ItOTORS
WITN SMALL AREA POP[}PS AND REPLACE ALf.SPRAY
NOZZLES W1TH WA�'ER CONSERVMG MP ROTATOR NOZZLE.
INSTALL NEW ItEMOTE READY COMROI.LER AND SOLAR
SYNC CLIMATE SENSOR.
COTITROLLER E
HUNTER 4"... HIJNTER 4"POPLIP 9 4.35 39.I ST
MP ROTATO... MP ROTATOR 1004 R.B. 137 5.67 776.79T
MP ROTATO... MP ROTATOR 2000 lt.B. 10 6.25 62.SOT
HUIVTER PC... HUI�fTER PCC 1206 OUTDOOR CONTROLLER I 17b.']2 176.72T
Hl]NTER SO... HUNTER SOLAR SYNC E7 5ENSOR I 78.48 78.48T
M1SC Ot M15C MOlJAITING HARDWARE FQR CLIIVIATE SENSOR I E00.00 ID(1.00
SERVICE LA... LA$ORER/PER HOUR 7 2R.00 196•00
SEftvrCE TE... SERV[CETECH CHRIS 7 G9.oa 483•00
REPLACE A FEW POP UP HEAQS.REPLACE ALL SPRAY
NOZZLES W1T'#i WATER CONSERVING MP ROTA�'OR
NOZZI.ES.MSTALL NEW ltEMOTE READY CONTROLLER W1TH
SOLAR SYNC CLIMATE SENSOR. �
CUNTRULLER�
HUNl"ER 4"... HIJNTER 4"POPUP 20 4.35 87.00T
MP ROTATO... MP ROTATOR lOOd R.B. 14A 5.67 815.48T
HUNTER ICC HLJNTER ICC I 359.99 359.�I7'
HUNTER 8 S... F[UI�lTER 8 STATION MODULE I E 29.99 129.�T
HUNTER SO... HUN�'ER SOLAR SYNC ET 3ENSOR I 78.4$ 78.48T
MtSC Ol MISC MOi.JNTING HARDWARE FOR CLIMATE SENSOR I 100.40 100.00
SEAVICE LA... LABORER/PER HOUR 8 28.00 224.00
SERVICE TE... SERVICE T�CH CHRIS $ 69.00 552.U0
Total
Page 3
Agenda Item 8.m.
Page 22
Sprinkier King, ��� � Est�mate
P.O. Box 100Q, Atascadera, CA 93423
(SOS) 466-4990 DATE ESTIMATE NO,
State Lic. #645593, ���3�zoo� 7063
NAME/ADDRESS Ship To
WILDWOOD HOA WILDWOOD HOA �
WILDWOOD DR WILdW00D DR.
ARROYO GRANDE,CA 93420 ARROYO GRAt3f]E.,CA 93420
. PR4.lECT
ITEM DESCRIPTION QTY COS7 TOTAL
REPLAC£SOME POP UP SPRAY HEAbS ANI]AC.L NOZZLE TO
WATER CQNSERVINQ MP ROTATOR NOZZLES.INSTALL NEW
REM01`�READY CONTROLLER WITH SOLAR SYNC CLIMATE
SENSOR.
CONTRpLLER G
MP ROTATO... MP ROTATOR 1000 R.B. 90 5.67 51030T
HUNTER 4"... HUNTER 4"POPUP I I 4,3i 47.85T
HUAE76R PC... HCINTETt PCC 1206 QUTDOOR CONTROLLER l 176.72 176.72T
HUNTER 50... E-IUNTER SOLAR SYNC ET SENSOR l 78.48 78.48T
MISC 01 MISC MdUNTING HARDWARE FOR CLIMATB SENSOR l lOd.00 10(}.00
SERVICE LA.,. LAB4RER/PER HOUR 6 28.00 168.D8
SERVICE TE... SERVICE TECH CHRIS 6 64.00 414.Oa
RETFtOFlT ALL SPRAY NOZZLE$TO WATER CONSERV ING MP
ROi'A�'OR NOZZLES.INSTALL NEW REMOTE READY
CONTROLLER AND CLIMATE SENSOR.STR.AIGHTEN ANd
RAISE SEVERAL F-FEADS AND REPAIR DR�P ON STATION#10.
County of SLO Sales Tax 8.25'�s 676.0$
To#al s».�s.�
Page 4
Agenda Item 8.m.
Page 23
� ATTACHMENT 2
WILDWOOD RANCf!LANDSCAPE TASK FORCE:RE l5�'FOR PROPOSAL
il
�o►++�orH►wi
REQUEST FOR PROPQSAL
Issuance Date: 16 Novem�ber 2009
Closing Date: 16 December 2009
Wildwood Ranch Landscape Task Force:
RE UEST FOR PROPOSAL TITLE: Proposal for Preparatian ofA Comprehensive
Irrigation &Landscape Design PCan
Dear Prospective Applicant:
The Wildwood Ranch ("WWR"} Landscape Task Force ("LTF"} is seeking proposals describing
the level of effart and associated cost for th� desi�n and creatior�of a cornprehensive, long range
Irrigation and i..andscape Design Plan. Landscape Architect andlor Landscape Design
organizations ("Applicant"} desiring to submit proposals must meet the eligibility rec�uirements
as set forth in Section III of this RFP.
For the purpos�s of this project,this Request for Proposal ("RFP"} is being issued and consists of
this caver letter and the fallowing:
Section�I: Project Descriptio�; �
Section II: Ca�tract Award Information;
Section III: Eligibility Criteria;
Section IV: Application Instructions;
Apper�dix A. October 2�09 Irrigation Study;
Appendix B: Sustainable Landscape Definition;
Appendix C: Maps;
Appendix D: Past Performance Form; and
Appendix E: Response Check-List.
Requests for copies of this RFP and any future amendments, as well as any questions, can be
directed to Lia Anisgard at lia anisgard@sbcgloba�.net.
Proposals must be received by the closing date indicated at the top of this cover letter, at the
piace designated beiow. Consideration of late proposals shall be at the soie discretion of the
WWR LTF.
Proposals shall be submitted with the narne and address of the applicant and RFP TITLE
{referenced above) inscribed therean,to:
ViA REGULAR MAILI (VIA EMAIL)
Lia Anisgard
226 Oakwood Court �R lia_anisgard@sbcglobal.net
Arro a Grande,CA 93420
Agenda Item 8.m.
Page 24
IG NOVEMBER 2009
WII,PWOOP RANCH LANQtiCAPE TASx FOl[C£:REQUE$T FOR PROPOSAL
7�G.........
Applicants should retain one copy of their Proposal and any enctosures.
_ Issuance of this RFP does not commit WWR ta pay for costs incurred in the preparation and
submission of a Proposal, nor does it constitute an award cotnmitment on the part of WWR.
WWR reserves the right to fund any or none of the proposals subrr�itted in response ta this RFP.
This RFP daes not commit WWR to funding any specific n�mber of applications. �'urther,
. WWR reserves the right to reject any or alI Proposals received.
Proposals, whether awarded or not, are submitted at the risk af the applicant; should
circumstances prevent award of a contract agreement, all pr�paration and submission costs are at
the agplicant's expense.
Any inconsistency within this RFP shall be resolved by the following descending order of
precedence:
. (a) Section I: Project Description;
(b) This Cover Letter;
(c) Section IV: Application Instructions ;
(d) Section III: Eligibility Criteria;
(e) Section II: Contract Award Information; and
{fl Appcndices.
Any prospective applicant who has:questions concerning the contents of this RFP should subrnit
all such questians in writin� to L'ea Anisgard v'ra email at lia anisgard@sbcglobal.net by 5:00
P1VI PT on 04 December 2009. Any additional information regarding this RFP, including
answers to any questions, wiil be furnished to all applicants via email through an amendment to
_ this RFP.
Thank you for your interest.
- Sir�cerely,
Lia Anisgard
Chair, Wildwood Ranch Landscape Task Force
Agenda Item 8.m.
Page 25
�
�
�on+ca�wsr�L
. .�
. . �• ���
REQUEST FUR PROPOSAL FOR:
A CUMPREHENSIVE
IRRI�ATION & LANDSCAPE DESIGN
Requested By:
Lia Anisgard
Chair, W ildwoad Ra�ch Landscape Task Force
WILDW44D RANCH
LANDSCAPE TASK FORCE
REQUEST FOR PROPOSAL
16 Navember 2009
Last Modified By:John W.7arrett Page 1 of 14
20091130�1249 WWR LTF Design RFP.doc '
Agenda Item 8.m.
Page 26
16 Nov�tNeElt 20U9
WILDW(�D RANCH L�SNASGPE?�ASX FORCE
ifL.�..�.w
TABLE OF C�NTENTS
SECTIUN I—PROJECT DESCRIPTIDN....................................................................................4
�.0 INTRODUCTION....................................................................................................................4
THEDIRECTIVE ............................................................................................................................4
THETARGET GOALS.....................................................................................................................4
THEVISION..................................................................................................................................4
THEPROCESS................................................................................................................................4
2.4 BACKGROUND AND FRAMEWORK................................................................................5
�.1 A BRiEF H15TORY OF WILDWOOfl RANCH.............................................................................. S
2.2 PR4BLEM STATEMENT............................................................................................................S
2.3 AvA1�,AS�.�R�sau�cEs.........................................................................................................6
2.4 EXPECTED RESULTS................................................................................................................C
3.4 STATEMENT OF OBJECTIVES .........................................................................................6
3.1 O�JECTIVE 1 ........................................................................................................................... 6
3.2 OSJECTIVE 2............................ ...........................................................................................6
3.3 Oss�cTiv�3...........................................................................................................................6
3.4 OBIECTIVE�...........................................................................................................................6
3.5 OBJECTIVE 5........................................................................................................................... 6
SECTI4NII—C0IVTRACT AWARD INFORMATION..............................................................6
4.0 ANTICIPATED AWARD SCHEDULE................................................................................5
5.0 WWR COMMUNICATION AND MANAGEMENT OF EFFORT..................................6
SECTION III—ELIGIBILITY CRITERIA ..................................................................................7
b.0 ELIGIBILITY REQUIREMENTS........................................................................................7
SECTIQN I V—APPLICATION INSTR UCTIDNS......................................................................7
7.0 DESIGN PROPOSAL SUBMISSION REQUIREMENTS.................................................7
SA DESIGN PROPOSAL PREPARATION GUIDELINES.....................................................8
COVERPAGE ................................................................................................................................S
APPROACH....................................................................................................................................H
PASTPERFORMANCE ..................................... ............. ..........................................................I
9.0 COST ESTIMATE PROPOSAL GUIDELINES..................................................................9
9.1 COST ESTIMATE PROPOSAL StJBMISSION INSTRUCTIONS........................................................9
9.2 D�s[Grr CosT Es�rr�r�.T�.........................................................................................................9
Irrigation & Landscape Design Plan.......................................................................................9
Irrigatian & Landscape Design Implementation Plan .......................................................... 10
MaintenancePian.................................................................................................................. t 0
Last Modi�ed By:John W,Jarrett Pxge 2 of 19
2009!130�1249 W WR LTF Design RFP.doc
Agenda Item 8.m.
Page 27
tb Nov�MSSR 2009
WIIDWOOD RANCH LANASGPE TASK FORCE
Ad�.......
10.0 ADDITIONAL CONSIDERATIONS................................................................................11
10.1 UNNECESSARILY ELABORATE APPLICATiONS..................................................................... 11
14.2 AWARD OF CONTRACT AGREEMENT................................................................................... 11
10.3 CLAIMING EXCEPTIONS TO TH1S RFP.................................................................................. 11
10.4 To[.r�ts oF Tt[�Gxotrtv�s.................................................................................................... 12
APPENDIX A: 2009 IRRIGATION STUDY............................................................................13
APPENDIX B: SUSTAINABLE LANDSCAPE DEFINITION..............................................14
APPENDIXC: MAPS.................................................................................................................16
APPENDIX D: PAST PERFORMANCE FORM.....................................................................18
APPENDIX E: RESPUNSE CHECK-LIST FURM................................................................19
Last l�iodified By:John W.Jarrett Page 3 of 19
20091130�1249 WWR LTF Design RFP.doc
Agenda Item 8.m.
Page 28
LG NovEHtaER 2009
WILDWOOD RANCH LANfASCAPE TASKFORCE:RE UEST FOR PROPOSAL
iK.....w
SECTION I—PROJECT DESCRIPTION
i.Q INTRQDUCTION
THE DIRECTIVE — The Wildwood Ranch Landscape Task Force has been directed by the
Homeowner's Association Board of Directors to:
"Study the overall landscaping situatiorr at WWR, including the wild area and
comman area around the homes, consult with professional hor7iculture and
landscape consultarrts and bring recommendations to the hoard for a
comprehensive, long range landscape and irrigation plan... "
THE TARGET GOALS — In ord�r to rr�eet this directive, the La�dscape Task Force has
established the following goals:
1. Develop a plan that will reduce the use of water and the cost of landscape
watering at WWR.
2. Develap a landscape plan for WWR to deal with landscaping which has
passed its prime and is overgrown or no langer attractive.
3. Develop a plan that will reduce the cost of landscape maintenance at WWR.
THE VISION—To guide the developme�t of an appropriate Landscape Design Plan, the
Landscape Task Force created a collective vision for the look and feel of the project:
The unique setting arrd history of Wildwood Ranch compel us to retain the beauty
and country atmosphere of the original ranch concept.
Recognizing the need�or professional guidance rn landscape design, we will seek
the assrstance, advice, and direction of a landscape professional as we create a
comprehensive pdan that is aesthetically pleasing and environmentally
appropriate. Once completed, the final landscape design document tivill serve as
the primary guide for planting, replacing, and the overall layout of accent
elements (rocks, benches, etc.). The final dartdscape design document wild be
reviewed and updated on a regular basis to address changing requirements, .
regulations, and environmental conditions.
While allowing for as much openness as passible we hope to create and retain a
mixture of both native etavironment and defined landscaped areas. Together,
these areas should complemerat ane another to create a ranch feel that is relaxrng
and offers a tranquil escape, while preserving and enhancing the property.
THE PROCESS — In order to achieve the balance we seek, we plan to mix native and non-
native accent p�ants and grasses with the existing native and decorative trees. To achieve and
Last Moditied By:3ohn W.Jarrett Page 4 of 19
2009113U�1249 WWR LTF Design RFP.doc
Agenda Item 8.m.
Page 29
�6 r�o�+BER zoo9
WILDWOOD RANCH LANIJISCAPE TAS1C FORC£:REOUFSi FOR PROPQSAL
maintain the open feel we seek, it is essential to thin existing plants and create a design that uses
fewer plants overall and discourages overplanting by cansidering plants at their mature state.
Reducing foliage maintenance requirements and minirr�izing water consumption, now and into
the future, are critical elements of the Task Force effort. In so far as reasonably posszble,
selection of sustainable landscape plants will conform to basic requirements of drought
tolerance, disease resistance, low maintenance, f re resistance, and compatibility with a ranch
feel. Plants that have natural-shaped beauty and do not require regular heavy pruning or
trimming are preferred. Where practical, giving consideration to the overall appearance of the
affected areas, lawn grasses will be replaced with more drought-tolerant, low mainte�ance
graund cover.
P�antings wi�l be done in a manner that encourages freedom of growth and movement.
Overgrown or diseased plants, and those that have out-lived their useful life, will be replaced or
pruned to promote healthy growth.
Visibility of trees will be enhanced, and continued healt4�y growth encouraged, by clearing plants
and brush from around them. Common area decarative trees will be professionally pruned on a
consistent schedule. Plantings wiil maintain a suffcient separation from walls and structures to
allow free growth a�d facilitate cleaning,painting, and other rnaintenance.
Use of non-native and decorative plants will be selective, concentrating on FOCAL POINTS (as
illustrated by Wildwood Drive and the Clubhouse), SPLASHES OF COL4R(seasonal flowers or
special arrangements as illustrated by the entry gate), and/or CENTERS OF INTER�ST{benChes,
statuary, or unique plantings).
2.0 BACKGROUND AND FRAMEWORK
2.1. A Brief History of Wildwood Ranch
Wildwood Ranch is a thirty-four (34) acre Planned Unit Development located within the
city lirr�its of Arroyo Grande on California's Central Coast. Founded in 1985, sixty-five
(65) residentia� homes and the Homeowner's Association Clubhause occupy
approximately twenty (24)acres. The surrounding acreage is to remain undeveiaped.
2.2. Problem Statement
As the fifth �argest consumer of water in the City of Arroyo Grande, it is essential that
WWR urger�tly investigate means and methods that will reduce consumption to more
reasonable levels. Given the age of th� developm�nt, it is also prudent that we now
develop a plan to deal with landscaping which has passed its prime and is overgrown or
no longer attractive. These two elements — irrigation and landscaping — form the
�oundation of this project.
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2.3. Available Resources
The LTF has developed, in collaboration with the City of Arroyo Grande, an Irrigation
Study (see Appendix A) that e�camines the curcent irrigation systerr�, overall water usage
and provides recommendations for irrigatian system upgrades that will improve water
conservation, increase system efficiency and simplify operation and maintenance.
2.4. Expected Results
It is the desire of the LTF to present the WWR Board of Directors with a long-range,
COMPREH�NSIVE IRRIGATION & LANDSCAPE DESIGN Pi.AN that will adequately
address these issues.
T'he final pian must provide a solution that bler�ds irrigation requirements and landscape
design with maintenance requirements while taking into consideration the priority of
water conservation and recagnizing ti�at budgetary litnitations wili reyuire that the plan
be implemented across a number of years. The final plan must also include a detailed
maintenance plan {i.e. seasonal watering requireme�ts, fertilization schedules, pruning
and general maintenance needs, etc.) to guide the proper care of the final landscape
elements.
3.0 STATEMENT OF OBJECTIVES
The Applicant's final COMPREHEI�SiVE IRRIGATION & LANDSCAPE DESIGN PLAIY shall meet
the following objectives:
3.1. Objective 1: Reduce water usa.ge through repair and upgrade of the existing irrigation
system, incorporating the recorrimendations found in the Navember 2009 Irrigation
Study (see Appe�dix A}.
3.2. Objective 2: Make use af an appropriate sustainable landscape plan (see Appendix B)
for developed areas (see Appendix C) that incorporates the look and feel as described
by the Vision Statemer�t.
3.3. Objective 3: Allow for a natural landscape in undeveloped areas(see Appendix C).
3.4. ObjeCtive 4: InCOrporate a�l IRR[GAT10N & LANDSCAPE DES�GN IMPLEMENTATION
P�,Arr that details the order and scope of each stage necessary to imp�ement the final
design within the timeline determined by the available budget.
3.5. Objective 5: Incorporate a detail�d MA[NTENANC�PLAN.
SECTIONII— CONTRACTAWARD INFORMATI�N
4.0 ANTICIPATED AWARD SCHEDULE
It is anticipated that a single Contract Agreement will be awarded on or about February 2010.
5.0 WWR COMMUNICATION AND MANAGEMENT OF EFFORT
The WWR LTF will serve as the prir�ary cantact between WWR and the Award Recipient.
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SECTI4NIII-ELIGIBILITY CRITERIA
5A ELIGIBILITY REQUIREMENTS
To be eligible for Contract Award under this RFP, an Applicant must:
a. Be tt�oroughly familiar with the concept of sustainable landscapes(see Append�x B);
b. Be a licensed landscape architect and/or licensed landscape designer;
c. Have graduated from an accredited institute, college, or university with a degree
apprapriate to landscape arcl�itecture and/or landscape design, or have commensurate
experience;
d. Provide evidence of recent (within the last five years) successful past performance (see
Appendix D}of a project of similar size and scope;anci
e. Have the capacities necessary to achieve the objectives and resuits outlined in this RFP.
SECTIDN IY-APPLICATIONINSTRUCTIONS
7.0 DESIGN PROPOSAL SUBNIISSION REQUIREMENTS
Applicants are required to submit a Proposal which includes a description of the design plan
creation process and a cost estimats for preparatio� of the final COMPREHENSIVE IRRIGAT�O�v&
LANDSCAPE D�EStG�v PLAN as described in the Applicant's Propasa�. The Applicant's
description of the COMPREHENSIVE IRRiGATIOIY&LANDSCAPE DESIGN P�,AIV to be created and
a cost estimate for preparation of the design plan, if selected, will become the project description
incorporated into the f nal contract agreement.
1. Emailed eiectronic documents are preferred; however, hard copies may be submitted
as an original copy and on a CD-ROM as specified in the Cover Letter.
2. Applicants must provide a capy af appropriate business license(s).
3. Applicants must provide a copy or other proof of their related degree from an
accredited institute, college, or university, or commensurate exp�rience.
4. Proposals must be written in English, and should nat exceed twenty-five (25} pages,
excluding attachments {e.g. resumes, cover page, appendices, etc.). Supplementary
materials such as full resumes of personnel, documentation of past work, and relevant
�etters of support may be provided in appendices accompanying the Proposal. There
is na page limit for the appendices, although brevity is encouraged. Proposals
exceeding the stated page limit will enter the review process at the sole discretion of
the WWR LTF.
5. Applicants should avoid excessively elaborate presentations. Proposals must be
submitted in Microsoft Word 2003 (or later) format. Text should be �eft justified,
Times New Roman, 12 point f�nt, on standarc3 8 1/2" x 11" paper, single spaced, with
each page numb�red consecutively, and no less than I" margins on all sides.
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6. The Cover Page of each Proposal must include the name and address of the Applicant
and the RFP TITLE (as referenced in the Cover Letter) inscribed thereon.
7. Proposals shall be submitted on or before close of business PT, �.6 December 2009
ta:
------
VIA REGULAR MAIL (ViA EMAIL)
Lia Anisgard
226 Oakwood Court �R lia anisgard@sbcglobaLnet
Arro o Grande, CA 93420
Applicar�ts should retain one copy of their Proposal and any enclosures.
8.0 DESIGN PROPQSAL PREPARATION GUIDELINES
Proposals rriust be specific, complete, presented concisely, and demonstrate the Applicant's
capabilities and expertise with respect to ac�ieving the COMPItEHENSN� IRRIGAT[ON &
LANnscnPE DEStcN PLA�v description, results and abjectives as specified in Section I of this
document.
The fol�owing guidelines should be used to prepare a Proposa) in response to t1�is RFP:
1. Cover Page (not to exceed one {1} page) — Title, name of the organization(s)
submit�ing the Proposal, contact person, telephone and fa�c numbers, and email
address.
2. A�prQach
I1uz�GATiON& LANDSCAPE DES�GN APPROACH (not to exceed twelve (12) pages) —
The Design Plan shauld briefly describe the applicant's overall understanding and
vision for the project, including the incorporation of sustainable landscape materials,
points of interest, focal points and how the applicant's overall design style will meet
the vision of the WWR LTF.
The Proposal should also include information substantiating that the Applicant:
a. Has the ability to comply with the contract agreement (if awarded), taking
into account all existing and current prospective commitments of the
Applicant.
b. Has a satisfactoty record of performance. Past relevant unsatisfactory
performance is ordinarily su#�icien� to justify a refusal to award, unless
there is clear e�idence of subsequent satisfactory correction of said
performance.
c. Has a satisfactory record of integrity and business ethics.
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d. Is otherwise qua�ified and etigible to enter into a contract agreement under
applicable laws and regulations (e.g., Equal Employment Op�ortunity
laws).
3. Past Performance (not to exceed six {6) pages)—As an attachmer�t, please provide
three (3) past performance references {see A�pendix D) that describe projects the
Applicant has completed (or is in the process of completing) irivolving efforts of
sirnilar size and scope over the past five (S) years. Err�phasis will be given to the
quality and completeness of the design and correlation between design and final
execution of the work.
Please provide references and include the following ir�formation: name and address of
the indivi�val or organization for which the work was performed; current telephone
number and email address of responsible representati�e from the organization or
individual for which the work was performed; beginning and end c�ates; a brief
description af the praject; and key project accomplis�ments/results achieved to date.
Also inc�ude a brief description o€any problems encountered during the effort and
how each was addressed.
It is recommended that the Applicant alert the contacts that their names �ave been
submitted and that they are authorized to provide verification of past performance
information when requested.
9.0 COST ESTIMATE PROPOSAL GUIDELINES
9.1. Cost Estimate Submission Iastructions
The information must be formatted in Microsoft Word version 2003 (or lat�r). Financia!
tables, if any, may be formatted in Microsoft Word version 2003 (or later} or in
Microsoft Excei versian 2003 (or later).
9.2. Design Cast Estimate(not to exceed six (G) pages)
The propased total project cost is not to exceed three hundred thousand dollars
(5300,440.00), inclusive of ail design artid implementation elements. Prices quoted
must be valid for no less than one (1) year from December 2009.
Ta support the proposed Design Cost Estimate, lease rovide detailed noteslnarrative for
all costs that ex lain how the casts were derived.
The follawing information is provided as a guide to assist the Applicant in the estimation
of costs. The Applicant, if awarded the Contract Agreement, wiU be required to include
the following in the final design:
a. IRR[GAT10N&LAN�5CAPE DESIGN PLAN: The final design must list al! flora
individually by name (common and bQtanical) indicating both cost per unit
and total units anticipated. Impiementation costs must list labor hours
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anticipated as well as costs associated with removal of unwanted landscaping
and proper planting of new flora. Equipment costs must also be detailed.
The IwticATiO�v �t LANDSCAP� DESIGN PLAN 5hal� include, bUt nQt be
�imited ta,the folIowing items:
(1) A description of the specified work reyuired;
(2) The process for ongoing inspection and adjustrnents to the design;
(3) Other direct costs requirements, if any; and
{4) Any other pertinent ir�formatian deertaed necessary by the
Appiicant.
�. IRRIGATION& LANDSCAPE DESIGN IMPLEMENTATION PLAN: The Applicant
must present an Irnplementation Plan (IP) that will be used to assist in
determiRing the optimai batance between available funding and full
implementation of the final design. The IP must offer at Zeast two (2)tracks:
{1} Full implementation of the prospective design within seven (7)
years; and
(2) Full implementation ofthe prospective design within ten (10)
years;
The Ap�licant's IP shall cleariy delineate, in griority order, the steps
necessary to prepare for and, ultimately, execute the design. The IP must
include all as�ects of implementir�g the prospective design including, but n�t
limited to, removal of undesirable materials, restoration of existing materials,
and planting af new materials. Any necessary grading, foundatianal
requirements, construction, or placement of statuary, ornamental rocks,
benches, or other simitar design elements must also be addressed. The
Applicant shall include a list and brief description of the types of tools and
equipmeni that are required for pregaring and executing the design.
The IP shall include, but not be limited to,the following items:
(1) The two (2}desired installatian schedule{s) with anticipated
campletion date(s)as applicable;
(2) The�etailed impiementa�ion process;
(3) The pracess for final inspection and acceptance;and
(4) Any other per�inent information deemed necessary by the
Applicant.
c. MAIlYT�NANCE PLAN: The final design must include presentation of a
detailed yearly Maintenance Plan describing the praper overail care and
treatment necessary ta ensure optimal growth for all pla�tings included in the
aesign. The MAINTENAtYCE PLAN shall include, but not be limited to, the
following items and inforrnation:
(1) Required fertilizers and o�her materials;
(2) Necessary care and pruning requirements;
(3) Far each plant variety:
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WILDWOOD RANCH LANASCAYE TAS1C FORCB:RE UFST FOR PROPOSAL
a. Name (common and botanical};
b. Anticipated height and width at maturity;
c. Watering Requirements;
d: Sun Exposure Requirements;
e. Sozl Requirements;
f. Location on the Design Plan; and
g. Place of purchase(to include contact information).
(4j Any special needs;
(5) A detaiied yearly maintenarice calendar; and
{6) Any oti�er pertinent information deemed necessary by the
Ap�licant.
10.0 ADDITIONAL CONSIDERATIONS
10.1. Unnecessarily E�aborate Applications
Unnecessarily elaborate brochures or other presentations beyond those sufficient to
present a complete and effective a�plicatian in response to ihis RFP, such as elaborate
artwork, expensive paper and bindings, and expensive visual and/or other presentation
aids are neither necessary nor desired.
10.2. Award of Contract Agreement
The WWR LTF inay,without ciiscussions or negotiations, award an agreement resulting
from this RFP to the responsible Applicant whose Proposal conforming to this RFP
offers the best value. Therefore, the initial Proposal should contain the Applicant's best
terms from a cost and execution standpoint. The WWR LTF inay reject any or all
Proposals or accept other than the lowest cost Proposal, and/or waive infarmalities and
rr�inor irregularities in Proposals received.
Although design evaluation factors are significantly more important than cost factors,
the closer the design evaluations of the various Proposals are to one another, the more
important cost considerations become.
App�icants should respond directly to the terms, conditions, specifications and clauses
of this RFP (including all portions of the Project Description}. Proposals not
conforming to this RFP may be categorized as non-responsive, thereby eiiminating
them from further consideration.
10.3. Claiming Exc�ptiona to this RFP
Any exceptions ta this RFP must be detailed in the Applicant's Proposal cover letter.
An Applicant choosing to claim any exception to the specifications in this RFP,
including exclusions for goods or services requested, must list all such exceptions,
along with page number and section number related to each exception. Each exception
rnust include a detailed explanation of the Applicant's reasan for claiming the
exception. The Applicant should be aware that any exceptian could result in rejection
of the Applicant's Proposal.
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10.4. Tours of the Grounds
Applicants may schedule a tour o�the grounds by contacting Lia Anisgard:
VIA REGULAR MAIL� • (VIA EMAIL)
Lia Anisgard
226 Oakwood Court oR ��a �isgard@sbcglobal.net
Arroyo Grande, CA 93420 —
805 481-1651
-END OF SOLICITATION-
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APPENDIX A
2009�RRIGATION STUDY
This study will be provided upon request:
(VIA REGULAR MAIL) �VTA EMAI�,�
Lia Anisgard
225 Oakwood Caurt �R Iia anisgard@sbcglobal.net
Arro o Grande,CA 93420
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APPENDIX B
SUSTAINABLE LANDSCAPE DEFINITION
Sustainable landscape architecture is a categary of sustainable design concerned with the
planning and design of outdoor space. This inc�udes ecological, social and economic aspects of
sustainability. Sustainable landscaping includes an attractive environment that is in balance with
the tocal climate and requires minimal care, such as fertilizer, pesticides and water.
Sustainable landscaping begins with an appropriate design including areas that are functiona�,
cost efficient, visually pleasing, enviranmentally friendly and maintainable. A landscape
developed with sustainable practices wiIl improve th� environment by conserving resources'and
reducing chemical applications. A sustainable landscape will also reduce labor inputs making it
less expensive to irnplement and maintain.
The design pracess I5 the key to creating a sustainable landscape. Plant selection,
impleraentation, and maintenance, build on the desigr� process, eaci� having sustainability as a
major consideration. There are three basic principles of sustainability which guide our landscape
prajects:
1. RESOURCE CONSERVATION: To ensure the supply of natural resources for present and
future generations through the efficient use of land, careful use of non-renewabte
resources and substitution with renewable resources whenever possible, and the
rnaintenar�ce of biolagica� diversity.
2. D�v��.oPE� ENV[�totvM�N`r: To ensure that the implementation and use of the developed
enviranment respects and is in harmony with the natural environment and that the
relationship between the twa is designed to be ane of balance and mutual enhancement.
3. ENVIRONMENTAL UALITY: To prevent or reduce processes that degrade or pollute the
environment, to protect the regenerative capacity of ecosystems, and to avoid developed
environments that are detrimental to human health or that might diminish the quaiity of
life.
Elements of Sustainable Landscape architecture and design that the LTF desires to see
incorparated may include, but are not limited to, the following:
✓ Use native or drought-tolerant material.
✓ Use effective irrigation systems and technologies that reduce water loss.
✓ Adjust or realign sprinkler heads to prevent overspray anto sidewaIks or streets.
✓ Use eco-mulch around shrubs, plant beds and trees to retain moiste�re.
✓ Group ptants together that have similar water r�quirements.
✓ Use technology to coliect rainwater for irrigation of plants.
✓ Fertilize only when necessary, based on soil and specific plant needs.
✓ Use hardscape or paver materials that are eco-friendly and permeable.
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r�L - -
APPENDIX B
SUSTAINABLE LANDSCAPE DEFINITION
✓ Absorb water and reduce stormwater run-off by using crushed shell, gravel, andlor mulch
for sidewalks, access roads, and footpaths.
✓ Remove invasive plant species.
✓ Select plants that require minimat pruning.
✓ Create compost areas from organic yard wastes and use as soil amendments.
✓ Select shade trees to help cool homes and buildings, particularly on the souttt side, to
reduce energy consumption.
✓ Shade air conditioning units to help thern run cool�r and increase energy efficiency.
✓ Use shade trees around parking and other hardsurface areas.
✓ Start with pest-free plant materials and products. Diversity of plants can help control pest
problems. �
✓ Use trees, shrubs,and plarzts that offer nesting areas and food for birds.
✓ Incarporate in the landscape design 6'rrd houses, fountains, and ponds as drinking areas
for wildlife.
✓ Use plants, where appropriate,that attract butterflies,bees, or other beneficial insects.
✓ Utilize landscape contractors, lawr� maintenance companies or laborers who are
lcnowiedgeable about sustainable landscape methods.
✓ Manage weeds and pest problems with organic, en.vironrnentally-friendly pest
management solutions. � �
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,..�._ Wll,AWO(JDRANCHLANASCAPETA.SICFORC£:RE UESTFORPROPOSAL
r6...r...
APPENDIX C
MAPS
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WWR SATELLITE MAP
The area from the walking path to the property line is to remain as a natural ranch atmosphere
where existing trees will be the main focus. Th�re are areas from the walking path up to t�e
development/houses that will not be landscaped and will also be considered a nat�ral rar�ch
atmosphere, which can b� painted out during a tour af tf�e grounds. We are requesting advice
and direction to determine haw to maintain these areas so they offer an attractive background to
o�r 34 acre deveIopment and can be enjoyed by the residents who use the walking path on a
regular basis. Erosion in �hese areas must be considered in the overall plan as well as minimal
maintenance and no irrigation.
There are areas between the path and the rear of some homes that could be considered
landscaped areas. These areas are sti�l considered common area and are under the control of the
Homeowner's Association, including responsibility for maintenance. Most af these areas can be
found off the east side of Oakwood Court and off Tempus Circle from the north end of the cul-
de-sac to Piatino Lane {#he narth-east emergency exit).
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W11_OW¢pD RANCN LANQSCAPE TASK Ff}RC,E:REQl1E$T FOR PROP65AL
'�""'"` APPENDIX C: MAPS
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Ye4.....�.�...
APPENDIX D
PAST PERFORMANCE FORM
PAST PERFORMANCE REPORT
{ATTAGH ADDITIOIYAL SHEETS AS NECESSARY)
i
NAME�ADDRESS,AND TELEPHQNE NUMBER AND EMAIL ADpRESS FOR A REPRESENTATIVE O�THE INDIV�DUAL OR
ORGANIZATION FOR WHICH THE WOIiK WA5 PERFORMED:
PRpJECT BEGINNING AND END DATES:
BR[EF DESCRIPTIDN OF THE PROJECT:
KEY PRQIECT ACCOMPLISHMENTS/RE3ULT5 ACHIEVED TO DATE:
BR�EF pESCRIPTION OF ANY PRQBLEMS EIYCOUNTERED DURING THE EFFORT AIYU BOW EACH WAS ADDRESSED:
QUALITY OF PRODUCT OR SE1tVYCE, INCLUDING C0�ISISTENCY 1N MEETING GOAIS AND TARCETS, ANU
COOPERATION AND EFFEC'C[VEllESS IN ADDR�S5ING PROBLEMS.
COST CONTROL,INCLUDINC FORECASTING COSTS AS W�LL AS ACCURACY IN FINANCIAL REPbRTING.
TIMELINESS OF PERFORMANCE�INCLUD[NG ADHERENCE TO CONTRACI'SCHEDULES AND OTHER TIME-SENSIT[VE
PROJECT CONDITiONS�AND EFFECTIVENESS OF OFFICE A1�D FIELD MAI�iACEMENT IN 1NAKIIYG PROMPT DECISIONS
TO ENSURE EFFICIEIYT EXEC[lTION OF TASKS.
CUSTOMER SATISFACTIONy INCLUDING SATISFACTORY BUSCNESS RELATIQNSHIP TOWARD CLIENTS, IIYITIATIOIV
AND iNANAGEMENT OF SIMULTANEOUS COMPLEX ACTIVITIES� COORDINAT[ON AMONG SUBCONTRACfORS {iF
ANY}, PROMPT AND SATISFACTORY CQRRECTION OF ISSUES, AND COOPERATIVE ATT�TUDE IN ADDRESSINC
PRQBLEMS.
EFFECTIVENESS OE KEY PERSOIYNEL INCLUDING: EFFECTIVENESS AND APPRQ�R[ATE1�iESS OF PERSONNEL FdR
THE dOB; AND PROMPT AND SATISFACTORY CHANGES IN PERSOIYNEL WFIEN ISSUES WITH CLIENrS WERE
IDENTIF[ED.
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_____ WILDWOOARANCN LAND.SCAPE,TASK F012CLr:REUUEST FOR PROPO5AL
�K.�..�...
APPENDIX E
RESPONSE CHECK-LIST
Eac� Applicant's response to this R�QuEST FoR PROPoSA�, must include, at a minimum, the
following information:
1. Cover Paga(see Section 8.0.1: Proposal Preparation Guidelines, Cover Page)
2. Proof that Applicant meets the Eligibility Requirements {see Section 6.d Eligi�ility
Requirements)
3. Three (3) Past Performance References (see Appendix D) �
4. Brief ovecview of eact�of the proposed pians: -
a. IRRIGATION STATEMENT indicatir�g how the pioposed plan will save.water;
b. LANDSCAPE DESIGN STATEMENT indicating how the propos�d plan meets th�
"sustainability" definition; and
c. MA�t�rTEtvANC� STAT��NT inciicating how the proposed plan will reduce ong�ing
tnaintenance requirements and costs.
5. Estimate addressing the c�st to create each of the prgpased plans:
a. Irrigation
b. Landscape Design
c. Mainte�ance �
6. Brief overview indicating how each of the proposed plans will stay within VVWR total
budget requirements:
a. Irrigation
b. Landscape Design �
c. Landscape Design Implementation
i. Over a span of seven (7)years
ii. Over a span of ten (1 d) years
d. Mair�tenance
7. List of Exceptions{if any) �
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� pRROYO
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��;fFORN�p MEMORANDUM
TO: CiTY COUNC�L
BY: JIM BERGMAN, PLANNING MANAGER
. �
FROM: TERESA MCCLISH; COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CONSIDERATION OF COMMUNiTY DEVELOPM�NT BLOCK GRANT
(CDBGI PROJECTS FOR YEAR 2070
DATE: FEBRUARY 23, 2010
RECOMMENDATION:
Due to a cielay in the noticing of Draft Recommendations for the Urban County
program and the 30 day public noticing procedure required for CDBG action, staff
rec�uests that the Council continue the public hearing until the March 9, 2010 City
Council meeting.
PUBLlC NUTIFICATION AND COMMENTS:
A public hearing notice for t�is meeting was published in The Tribune on Friday,
Felar�ary 12, 2010. Due to the requested continuance to March 9, 2010, the notice
will be republished on Friday February 26, 2010 and mailed to CDBG applicants.
Agenda Item 9.a.
Page 1
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 9.a.
Page 2
o� P��ayo�
�
� INCORPORATEO 9�
v m MEMORANDUM
* JULY 70. 1g11 *
c��►FOtsN�P
TO: CITY COUNCIL
FROM: TERESA MCCLISH, C�MMUNITY DEVELQPMENT DIRECTOR
BY: RYAN FOSTER, ASSOCIATE PLANNER ,�
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT 09-012 TO
CONSTRUCT A NEW 14,468 SQUARE-FOOT POLICE STATION AT
THE NORTHWEST CORNER OF WEST BRANCH STREET AND
RODEO DRIVE (CONTINUED FROM FEBRUARY 9, 2010)
DATE: FEBRUARY 23, 2010
RECOMMENDATION:
It is recommended that the City Council: 1} appro�e tl�e Planning Commission's
recommendation to adopt a Resolution appro�ing Conditional Use Permit 09-012; 2)
authorize the City Manager to submit a final application to the United States Department
of Agriculture (USDA} for Iow-interest finances of up to $6 million for the �roject; and 3)
appropriate $25,000 far the purpose of a design cost efficiency peer re�iew.
FINANCIAL IMPACT: •
T�e estimated total cost for the proposed project is $6.2 millior�, which would be funded
from a bond measure on #he June 8, 2010 baliot. Debt service wauld be paid from a
combination of special property tax assessment and local sales tax funds. Under the
USDA program, the Federal goverr�ment would be the purchaser of the bonds. By also
refinancing the 2003 Fire Station bonds, the annual tax rate for property owners wili not
be increased as a result of the bond measure under the proposal.
Questions were raised at the Planning Commission meeting regarding cost efficiency of
the design features of the project and the need for a costlbenefit analysis. Given the
size of the projec� and the fact the City wilE be requ�sting �oter approval of fundir�g, staff
belie�es it is of utmost importance the City can demo�strate the projec� wilf be �esigned
and construc#ed in the most cost effective manner. As a result, while staff is confiden#
in the current design recommendations, staff also bel�eves a peer re�iew would be
beneficial to ensure cost efficiency. Therefore, it is recommended the City Cou�cil
appropriate $25,000 from Local Sales Tax funds for the purpose of conducting a peer
re�iew, which would focus specifically on assessment of tF�e cost efficiency of the
design.
Agenda Item 9.b.
Page 1
CITY COUNCIL
FEBRUARY 23, 2010
CONDITIONAL USE PERMIT 09-0'[2
PAGE 2
BACKGROUND:
ln 2007, #he City Council approved initial funding for the preparation of a needs
assessment and feasibility study for a new or expanded police statian. In February of
2009, the City Council re�iewed the �nal results of the study and directed staff to pursue
acquisition of the property a# the northwest corner of West Branch Street and Rodeo
Dri�e to accommodate a new police station. In October of 2009, #he CEty Council
authorized contracts for design and financial advisory services and directed staff to
proceed with a public education process and return with final recommendations
regarding the construction of a new police station. On January 2fi, 2010, the City
Council adopted a Resolution determining the need for a new police statian and
introduced an 4rdinance giving notice of a special election for a �ond measure to
partially fund the new police station.
A� the direction of the City Council, the architect has de�eloped twa design options for
the building — Option `A', which features a flat roof design, and Option `B', which
features a residential roof design.
On January 11, 2010, the Architect�ral Review Committee (ARC) reviewed the project,
recommending approval of Option `A' (flat roof), with some minor changes {darker base
colar, segmented retaining wafls). The ARC did nate in their recommendation that
should Option `B' {resicfential roof) be selected, that the height of the tower element be
reduced.
On February 2, 2010, the Pfanning Commission re�iewed the project, recommending
approvai of Option 'B' with several conditions, which have been included in the
proposed Resolution. The Planning Commission requested that one more architectural
style be explored for the exterior of the proposed building. Additionally, as stated
above, the Commission discussed the potential for a cost bene�t analysis.
ANALYSlS OF lSSUES:
The 1.47-acre property is in the Public Facility (PF) zoning district, whicF� allows for
police facilities with approval of a conditional use permit. The proposec€ s#nacture meets
all applicable development standards for the PF zone, including setbacks, co�erage and
height.
The proposed structure is oriented so that the public entrance faces West Branch
Street, wi#h twelve (12) parking spaces in a lot accessed from West Branch Street
(there is emergency-only access to Rodeo Dri�e). A separate, secured'parking area
with thirty-five (35) parking spaces is provided for department employees, accessed
from Rodeo Drive. The project provides ten (10) more parking spaces than is required
by the MunicEpal Code, based upon anticipated needs specific to the size and projected
use of ti�e facility.
Agenda Item 9.b.
Page 2
CITY COUNCIL
FEBRUARY 23, 2010
CONDITI4NAL USE PERMIT 09-012
PAGE 3
The structure itself is split-le�el, with two floors at the front (West Branch Street} and
one level towards the rear. The necessary retaining walls have been segmented to
pro�ide an `offset' space between �ertical planes for �egetati�e materials. In order to
address concerns from the adjacent school, the struc#ure has been designed with a
`sally port' on the eastern side, ensuring #hat the detainees will not be �isible from the
school (a sally port is essentially an enclosed, secured space — police cars would pul{
into the saily port and secure the exterior door bEfor� loadinglunloading detainees).
Staff has received one letter from the �ublic regarding the proposed project (Attachment
1} from Mr. Mark Vasquez. In this letter, Mr. Vasquez iists se�eral concerns he has with
the project, including the archi#ectural design, walls and fences, sfte planning and
circulation. There was extensi�e discussion regarding these concerns at the Planning
Commission:
• Architectural Design: The Commission recommended Option 'B' {residentia!
roof}, which addresse� concems identified with this issue; however, the
Commission also requested tF�at a third architectural styEe be explored for the
exterior of the proposed building. The Commission ir�cluded a condition of
appro�al in its recommendation that final design plans are to be reviewed by both
the ARC and Commission prior to building permits being issued.
• Walls and Fences: The Commission expressed concerns regarding the amourtt
of grading and necessary he�ght of retaining walls required for the project as
presented. Staff has already begun exploring options that would lower fhe
necessary height of retaining wall along the western property line, including
meeting with representati�es from St. Pat's sc#�ool to discuss the possibility of
raising the grade of the secondary access road that runs parallel to the project
site. Although no agreemen� has been formalized, this appears to be a viable
option that would accomplish the following: impro�e secondary access to the
school, reduce retaining wall heights and provide an alternative emergency exit
from the secureci parking lot. Final grading and retaining wali details will be
reviewed by both the ARC and P�anning Commission priar to issuance of building
permits. Perimeter fencing is an integral part of the project; to obstruct views into
the facility from both public righ#s-of way and the adjacent elementary school.
Staff wiil work with the architect to explore articulation of the required perimeter
fencing, including colors, materials and incorporation of 'pop-auts'. These cietails
will be reviewed by bath the ARC and Planning Commission prior to issuance of
building permits. Therefore, i# approved, additional c�anges will be proposed to
resolve remaining issues.
• Site Planning: The architect explained the site planning process, and how it led
to the building being located as currently proposed. The current location
maximizes both `dayligh#ing' {use of natural light �s. artificial light} in the building
and the number of parking spaces in the secured parking lot. Additionally, as
Agenda Item 9.b.
Page 3
C�TY COUNCiL
FEBRUARY 23, 2d10
C�NDITIONAL USE PERMIT 09-012
PAGE 4
c�rrently proposed, the bui�ding presents a narrow building farade and
segmented retaining walls that can be visuaEly broken up with �egetative material
on either side of the building to West Branch Stre�t. An alternati�e building
orientation more parallel with the ex�sting gra�e would present the longer side of
t�e bui�ding to West Branch Street, with limited option to soften its visuat impact
with vegetation. Site drainage wi[I meet City standards, including any off-site
impro�ements that may be required to accommodate increased discharge from
the site. The Planning Commission discussed the r�eed for a 3' berm along West
Branch Street to screen the public parking lot and concluded En its
recommendation that the berm was unnecessary gi�en that the parking stalls do
not face the street, and that the bio-swale shown on the plans should be
retained.
• Circulation: The Commission expressed concern regarding the distance
between the dri�eways to the secured parking lot and St. Patrick's Elementary
Schoof. C�ief Annibali explained that the police facility, a[though a 24-hour
operation, would ha�e different peak uses than the school and that these peak
uses wouidn't conflict with the day-to-day traffic to and from the school. He went
on to state the importance of having an off-street area available for cars to queue
while waiting for the gate to the secured parking area to openlclose, which the
current police facility is lacking. The proposed design places the trash receptacls
in the queuing area, outside the securi#y gate. The Commission did express
concern wit� the placement of the trash receptacle, as i# woufd require garbage
trucks to back out onto Rodeo Drive, possibly conflicting with pedestrian traffic
along the s�dewalk. In regards to the slope at the emergency fire access from
the p�blic parking lot, the architect has confirmed a slope of 16% and is revising
t�e plan to create an acceptable grade fof �'ire Department access.
Staff also received a modified plan drawn by Mr. Mark Vasquez (Attachment 2). Staff
has me# with the project architect to discuss #he pros and cons of the modified plan. It
appears that some of the ideas expressed in Mr. Vasquez's modified plan may provide
design ad�a�tages, while o#hers appear to conflict with established project design
parameters. The project architect will be avai�able to describe these issues in-depth at
the meeting.
In stafF's opinion, the project meets se�eral goals and objectives of the Ci�y's General
Plan, including:
LU 9 Provide for appro�riate maintenance, development and placement
of Community Facilities (CF) relati�e to existing and planned land
uses.
LU 9-1 The Community Faciiities (CF) designation includes pubiic or
institutional uses that provide a community facility or service. The
uses allowed in this designation include but are not limited to the
Agenda Item 9.b.
Page 4
CITY COUNCIL
FEBRUARY 23, 2010
CONDITIONAL USE PERMIT 09-012
PAGE 5
following: cemeteries, churches, lodges, City Hall, city yard, fire
and police stations, places of genera! pub�ic assembly, senior
ce�ters, women's centers, museums, other facilities that are
primarily contained within a structure, and pu�lic or private schools,
parks, playgrounds and sports complexes, South County regional
center and other public agency facilities.
LU 9-3 Balance the suppfy and size of Community Facilities with the
existing and planned demand �or the services t�ey provide based
on the General Plar� Land Use Elemen#.
LU 12 Components of "rural setting" and "small town character" shall be
protected.
LU 12-2 Except for narrow, two and three-story structures within the Village
Core and other desig�ated Mixed-Use areas, limit the scale of
buildings within both the urban and ruraf portions of Arroyo Grande
to fow profile, horizontaf forms; design buildings to be compatible
with Arroyo Grande's historic small tawn character.
LU '�2-2.1 in general, limit the height of buildings to no more than 35 feet.
LU 92-2.3 Pro�ide building elevations that are well-articulated in order to
break up building bulk. Incorporate one-story elements in two-story
s#ructures.
LlJ 12-2.7 Use appropriate and simple roof forms, including shed, gable, and
hip roofs, aione or in combination, #o achieve a variety of roof lines
alang the streetscape; avoid unarticulated fiat roofs.
LU 12-2.1D Incorporate architectu�al treatments that enhance the appearance
of exterior wall elevations of buildings and screen walls. Inc�ude:
. • Uniform materials and consistent style in exterior elevations.
• Use secondary accen# materials and co�ors to highlight
building f�atures and pro�ide visual interest.
LU 12-2.11 Detail muiti-story buildings to reduce their �erticai appearance as
much as possible, except for histaric buildings in the Viilage Core
and new buildings in other Mixed-Use areas. In all such areas,
include:
• A greater level of architectural details a# the ground le�el
than at upper levels.
Agenda Item 9.b.
Page 5
CITY COUNCIL
FEBRUARY 23, 2010
CONDITIONAL USE PERMIT 09-012
PAGE fi
• Articulate separate floor levels with horizontal banc�s or by
stepping them back from public viewing areas.
LU 12-2.12 Incorporate �ariations in the setback and massing of the buiiding
bulk of large structures along major streets ta provide �ariety and
visual interest to the streetscape.
LU 92-3.3 Where construction of a solid wall that wilk be �isible along a public
street is necessary, pro�ide landscaping such as trees, shrubs, or
�ines to soften the appearance of the walf, and ta reduce undue
glare, F�eat, and reflection.
LU 12-$ Emphasize the incorporation of lartdscape themes anci extensive
landscaped areas into new de�elopment; provide landscaping and
open spaces as an integral part of projec# design to enhance
building design, public �iews, and in#erior spaces; provide buffers
and transitions as needed; and facilitate en�rgy conservation.
LU 12-8.1 Require that landscaping integrate with, compfement, and improve
� the visual character of #he natural en�ironment of the area; require
that landscaping also relate to and complement the architecture of
adjacent structures.
LU 12-8.2 Emphasize urban planting schemes which minimize the use of
water and whic� inco�porate natural looking clusters of plants rather
than hig#�ly structured, geometric schemes wit�t trees and shrubs
planted at regular intervals.
LU 'i2-8.3 Inc�ude in landscaped areas a combination of trees, shrubs, �ines,
ground cover, flowers, and t�rf as appropriate and compatible with
the surrounding en�ironmer�t and project design theme.
• The selected combination of landscape materials shall be
arranged in a harmonious manner.
• The proportion of hardscape materials within any required
landscape area may not exceed 20 percent.
LU 12-8.4 Coordinate landscape design with drainage plans for inc�ividual
projects to maximize percolation of surface water from the site.
Employ swale designs in �andscaped anci turf areas #o slow down
r�noff and maximize percolation.
LU 12-8.5 Emphasize the use of nati�e and drought tolerant plantings in area
landscaping.
Agenda Item 9.b.
Page 6
C1TY COUNCIL
FEBRUARY 23, 20'!0
CONDITIQNAL USE PERMIT 09-012
PAGE 7
The pro�ect either conflicts with or does �ot clearly address #he following goals and
objecfi�es of the City's General Plan:
LU 12-2.2 Utilize roofs ha�ing low, long spans made of slate, concrete
shingles, clay tiles or similar materials. Avoid metai and flat
composition roofs.
LU 92-3 Preserve scenic vistas and retain a feeling of "openness" in new
developments.
LU �2-7.5 Establish a program of public art emphasizing historical, western,
and rural themes in parks, public buildings, and public open
spaces.
There was discussion at the Pianning Commission meeting regarding the use of a metal
roof (present in both options); while not formally part of its recornmendation, it was
noted that there are several examples of inetal-roofed buildings in the City, and that if
designed correctly, metal roofs do not impair the integrity or character of the
surrounding areas.
AlTERNATIVES;
The following alterna�ives are pro�ided for the Council's considera#ion:
1. Adopt the attached Resolution, appro�ing Conditiona� Use Permit 09-412;
2. Delay consideration un#il wall heights ar�c� other issues can be resolved;
3. Do not adopt the attached Resolution;
4. Pro�ide direction to staff
ADVANTAGES:
Approval of the project would help resolve critical operational neec�s af the Police
Department by de�eloping an effecti�e emergency o�erations center, 911 and
emergency communications, e�idence and equipment storage ar�d parking and by
accommodating th� ability to effecti�ely provide joint dispatch services to the Fi�e Cittes
area.
DISADVANTAGES:
Staff has not identified any disadvantages regarding the proposed land use.
ENVIR4NMENTAL REVIEW:
In compliance with the California Environmenta� Quaiity Act (CEQA}, the Community
Developmer�t Department has completed a Draft Initial Study and Mitigated Negative
Declaration.
Agenda Item 9.b.
Page 7
C1TY COUNCIL
FEBRUARY 23, 20'!0
CONDITiONAL USE PERMIT 09-012
� PAGE 8
PUBLIC NOTfFICATION AND COMMENTS:
A notice af public hearing was sent to all property owners within 300 feet of the project
site and published in The Tribune on Friday, January 29, 2010. The project was
contir�ued to a date certain of February 23, 2010 fram t�e February 9, 2010 City Council
meeting. As of February 18, staff has recei�ed a letter and a modified plan suggested
�y Mr. Mark Vasquez.
Attachments:
1. Letter from Mr. Mark Vasquez
2. Modified plan drawn by Mark Vasquez
3. DRAFT Planning Commission Minutes, February 2, 2010
4. Draft Initial Study and Mitigated Negative Declaration (MND)
Agenda Item 9.b.
Page 8
RESOLUTION NO.
A RESOLUTION OF THE CITY C�UNCIL OF THE CITY OF
ARROYD GRANDE ADOPTING A MITIGATED NEGATIVE
DECLARATION AND APPROVING C�NDITIONAL USE
PERMIT 09-012; LOCATED AT THE NORTHWEST
CORNER 4F WEST BRANCH STREET AND RODEQ
DRiVE; APPLIED FOR BY THE CITY OF ARR4Y4
GRANDE
WHEREAS, #he appiicant has applied for a Conditional Use Permit 09-012 to construct a
new 14,500 square-foot police facility on property located at the northwest corner of West
Branch Str�et and Rodeo Drive; and
WHEREAS, the Planning Commission recommended approval of Conditional Use Permit
09-012 a# a public hearing on Febr�ary 2, 2010; and
WHEREAS, the City Council has found that this project is consistent with the City's
General Plar� and Development Code; a�d
WHEREAS, the City Council has considered appro�al of Concfitio�al Use Permit 09-012
at a public hearing on February 9, 201 Q irt accordance with the Municipal Code af the City
of Arroyo Grande; and
WHEREAS, the City Councif has re�iewed this project in complia�ce with th� California
Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande
Rules and Procedures for Implementation of CEQA and has re�iewed the Draft Mitigated
Negative Decfaration for the project; and
WHEREAS, the City Council finds, after due study, deliberation and pubiic hearing, that
the following circumstances exist:
1. The proposed use is permitted within the subject district �ursuant to the
pro�isions of this sectian and complies with all the applicable provisions of
this title, the goals, and objecti�es of the Arroyo Grande general plan, and
the development palicies and standards of the city.
The property is located in fhe Public Facilify (PF) zoning districf, which
explicifly a!lows for police facilities with approval of a conditional use
permit; the proposed use meets all applicable development standards for
� fhe PF zoning district.
2. The proposed use would not impair the integrity and character o# the
district in which it is to be established or located.
The proposed use is consistent with the character of the PF zoning
Agenda Item 9.b.
Page 9
RESOLUTION N0.
PAGE 2
district, which exists to provide for public-serving uses; the proposed use
would not impair the infegrity of fhe PF zoning disfrict.
3. The site is s�i#able for the type and intensity of use or de�elopment that is
proposed.
7he sife provides a highly visi,ble, easily accessible location for a new
police facility. The site is more than adequafe fo support fhe proposed
facility, including landscaping and parking.
4. There are adequate provisions for water, sanitation, and public utili#ies
and services to ensure public health and safety.
Al!necessary ufilities and services will he provided fo fhe proposed use.
5. The proposed use wilE not be detrimental to the public health, safety or
welfare or materially injurious to properties and improvements in the
vicinity.
7he proposed police facility will nof be defrimental fo the public heal�h,
safefy or welfare, nor will it be maferially injurious fo properties or
improvemenfs in fhe vicinity.
NOW, THEREFORE, BE tT RESOLVED that t�e City Council of the City of Arroyo
Grande hereby adopts a Mitigate� Negative Declaration and appro�es Conditional Use
Permit 09-012 with conditions of approval as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference.
On motion by Co�ncil Member , seconded by Council Member , and by the
following rofl call vote, to wit:
AYES:
NOES:
ABSENT: �
the foregoing Resalution was adopted this 23`d day of February, 2010
Agenda Item 9.b.
Page 10
RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR � '
ATTEST: �
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY,!. CARMEL, CITY ATTORNEY
Agenda Item 9.b.
Page 11
RES4LUTION NO.
PAGE 4
EXHIBlT "A"
CONDITIONS OF APPROVAL
CONDITIONAL USE PERMIT U9-012
NORTHWEST CORNER OF WEST BRANCH STREET
AND RODEO DRIVE
This approval authorizes the construc#ion of a new police facility at the property located at
the northwest corner of West BrancF� Street and Rodeo Drive:
PLANNING DIVISION
GENERAL CONDITIONS:
1. The applicant shall ascertain and comply with all Federal, State, County a�d CEty
requirements as are applicable to this �roject.
2. The applicant shall comp[y with all conditions of approval fot Conditional Use
Permit 09-012.
3. Development shall occur in substantial conformance with the plans_presented #o
#he Citv Council at its meeting of February 9,_2010 and marked Exhibit "B"
unless otherwise modified bv the Planninp Commission.
4. Development shall conform to all applicable development standards for the
Public Facility (PF} zoning district except as otherwise appro�ed.
5. All conditions of approval for the project shal! be included in construction
drawings.
SPECfAL CONDITIONS:
6. Prior to issuance of a building permik, a fina� landscape pEan shall be submitted,
subject to re�iew and appro�al by the Architectura� Re�iew Committee (ARC),
Recreation and Maintenance Services Director and Community Development
Director.
7. The applicant shall implement a mitigation monitoring program based on the
mitigation measures prescribed in the ME#iga#ed Negati�e Declaration for the
project.
ENGINEERiNG DIVISION
GENERAL CONDITIONS
8. Clean all streets, curbs, gutters and sidewalks at the end of the day's operations or
as directed by the Director of Community De�elopment or the Director of Parks,
recreation and Maintenance.
9. Perform construction activities durin normal business hours Monda throu h
. Agenda Item 9.b.
, Page 12
RESOLUTION NO.
PAGE 5
Friday, 7 AM to 5 PM, Saturdays 8 AM to 5_PM)for noise and insqection purposes.
The develoqer or contractor shal! refrain from performinq_anv work otF�er than site
maintenance outside of these hours, unless an emergency arises or aaproved bv
the Communitv Development Direc#or. The City may hold th_e_ develope� or
contractor responsib�e for anv �xpenses incurred by the CitY_due to work outside of
these hours.
IMPROVEMENT PLANS
10. All project impro�ements shall be designed and constructed in accordance with the
City of Arroyo Grande Standard Drawings anc! Specificatior�s.
11. Submit three {3) full-size paper copies and one {1) tull-size mylar copy of appro�ed
impro�ement plans for inspection purposes during construction.
12. Submit as-built plans at the completion of the project or improvements as directed
by th� Community De�elopment Director. One (1) se# of mylar prints and an
electronic versior� on CD in AutoCAD format shali be required.
13. The following Improvement plans shal[ be prepared by a registered Ci�il Engineer
and appro�ed by the Community De�elopment Department:
a. Grading, drainage and erosion contro�,
b. Street paving, curb, gutter and sidewalk,
c. Public utilities,
d. Water and sewer,
e. Landscaping and irrigation,
f. Any otf�er improvements as required by the Commur�ity Development
Director
14. The site plan shall include the following:
a. The location and size of a41 existing and proposed water, sewer, and storm
drainage facilities within the project site and abutting streets or alleys.
b. The location, quantity and size of all existing and proposed sewer laterals.
c. The location, size and orientation of all trash enclosures.
d. A!I existing and proposed parcel lines and easements crossing the p�operty.
e. The location and dimension of all existing and proposed paved areas.
f. The loca#ion of all existing and proposed �ublic or private utilities.
15. Improvement plans sha11 include plan and profile of existing anci proposed streets,
utikities and retaining walls.
16. Landscape and irrigation plans are required within the public right of way, and shall
be a�pro�ed by the Community De�elopment and Parks, Recreation and
Maintenance Departments. Utilize the City's "Sustainable Plant" list for a palette of
Agenda Item 9.b.
Page 13
RESOLUTION NO.
PAGE 6
street trees and other requirecf landscape.
WATER
17. The fire sprinkler system shall ha�e individ�al service connections. A fire sprinkler
engineer shall determine the size of the water meters.
18. Water connections shall be made to the Rodeo Drive water�ine.
19. The irrigation system shall be served by a separate wate� meter.
SEWER �
20. The new sewer lateral shall connect to an existing lateral stub-out on West Branch
Street.
PUBLIC UTILITIES
21. Underground all new public u#ilities �n accordance with Section '[6.68.05Q of the
Development Code.
22. Submit ail impro�ement plans to #he public utility companies for appro�al ar�d
comment. Utility commer�ts shall be forwarded to the Director of Public Works for
approval.
23. Prior to appro�ing any building permit within the project for occupancy, all public
utilities shall be operational.
24. Install a street light at the intersection of West Branch Street and Rodeo Drive.
STREETS
25. All trenching in City streets shafl utilize saw cutting. Any o�er c�ats shall be cleaned
and filled with epoxy.
26. All street repairs sha11 be canstructed to City star�dards.
27. Street structural sections shall be determined by an R-Value sail test, but shall nat
be less than 3" of asphalt and 6" of Class II AB.
CURB, GUTTER. AND SIDEWALK
28. Install new concrete curb, gutter, and sidewalk on the project frontages in
accardance with City Standards. �
- Agenda Item 9.b.
Page 14
RESOLUTION NO.
PAGE 7
29. Install ADA compliant facilities where necessary, but a# a minimum at the
intersec#ion of West Branch Street and Rodeo Drive. •
30. Instal! tree wells for all trees planted adjacent to curb, gutter and sidewalk to
prevent damage due to root growth.
GRADING
3'f. PerForm all grading in conformance with the City Grading Ordinar�ce.
32. Submit a preliminary soils report prepared by a registered Civil Er�gineer and
supported by adequate test borings. All eart�work design and grading shall be
perFormed in accordance with the approved soils report.
33. Submit all retaining wall calctalations for review and approval by the Comm�anity
Developmen# �irector.
DRAINAGE
34. AI! drainage facilities shall be designed to accommodate a 100-year storm flow.
35. The ap�ficant shall pro�ide detail�d drainage calc�lations (prepared by a ci�il
engineer} indicating #hat increased run-off can be accommodated by existing off-
site and proposed on-site facilities, to the satisfaction of the Community
Development Director.
3fi. The applicant shall also provide detaifed drainage calculations {prepared by a civil
eng�neer) comparing the pre-development and the post-development run-off
hydrograpY� for a range of events fram 1 year to 10 years. Any increased run-off
must be retained on site.
37. The use of the bioswale a�td "storm water harvesting sys#em' is encou�aged.
However, detailed design plans and calculations for sizing will be required and
must be approved by the Community Development Director.
38. The use of �ervious pavement shall be accompanied by design calculations
showing infiltration rates tha# clea�ly demonstra#e that percolation will occur rather
than e�entual seepage of water onto City right of way. �
39. The proposed connection to the existing 30" RCP wil� require a City Standard
storm drain manhole prior to the connection point and an !n'serfa Tee connection to
the concrete pipe; or a connection approved by the Community Development
Director. Details of the connection shall be provided.
DEDICATIONS AND EASEMENTS
Agenda Item 9.b.
Page 15
RESOLUTlON NO.
PAGE 8 .
40. Street tree planting and maintenance easements shal! be dedicated adjacent to all
street right of ways. Street tree easements shal! be a minimum of 10 fee# beyond
the right of way, except tha# street tree easements shall exclude the area co�ered
by public utility easements.
41. A Public U#ility Easement (PUE) shall be reserved a minimum 6 feet wide adjacent
to all street right of ways. The PUE shall be wider where necessary for the
installation or maintenance of the public utility vaul#s, pads, or similar facilities.
PERMITS
42. 4btain an encroachment permit prior to performing any of the following:
a. Performing wark in the City right of way,
. b. Staging work in the City right of way,
c. Stockpiling material in the City right of way,
d. Storing equipment in the City right of way.
43. Obtain a grading permit priar to commencement of any grading operations on site.
FEES
44. Pay all required City fees at the tfine they are due.
45. Fees to be paid prior to plan appro�al:
a. Plan check for grading plans based on an approved earthwork es#imate.
b. Plan check for impro�emen# plans based on an appro�ed construction cost
estimate. �
c. Permit Fee for grading plans based on an appro�ed earthwork estimate.
d. lnspection fee of subdivision or public works construction plans basecf on
an approved cons#ruction cost estimate.
PRtOR TO 1SSUING A CERTIFICATE OF OCCUPANCY
46. All utilities shall be operational.
47. All essen#ial project impro�ements shall be constructed prior to occupancy.
BUILDING DIVISION
48. Provide fire ffow and hydrants per California Fire Code, and locate one hydrant
on Branch Street frontage and ane hydrant on Rodeo dri�e #rontage so as to be
within 50 feet of the fire department connection.
�genda Item 9.b.
Page 16
RESOLUTION NQ.
PAGE 9
� 49. Provide �re sprinklers per NFPA 13 and the California Fire Code, include an
appropriate coverage for the dispatch area.
50. Pro�ide a remote Fire Department connection so as to be within 50 feet of a
hydrant.
ARCHITECTURAL REVIEW COMMITTEE
5�. The plans shal! be re�ised to utilize a darker base color on the exterior of first-
floor of the buildinp.
52. AI! retaininq walls that face West Branch Street shall be seamented and utilize
qlant materiai in the offset space to soften their�isual impact.
53. F�nal pians,�including ali elevations and landscaping} shall be re�iewed by the
ARC t�rior to review bv the Plannina Commissio�.
PLANNING COMMISSION
54. Final lans includin ali ele�ations and landsca in shall include alternative
exterior building materials and colors artd shall be re�iewed and subiect to
approval bv the PlanninA Commission prior to issuance of a buildinq permit.
55. Tt�e lans shall be re�ised to lower the averall hei ht of the tower element
(Option `B'�
56. T�e final lans shall be re�ised to reduce the re uired hei ht of the retainin
walls alonq the western property line.
57. T�e fina! plans shall be re�ised to replace #he roll-up doors to the sally_port and
automoti�e evidence rooms with a more architecturall suitable o tion.
58. The final lans shall be re�ESed to modif the re uired walls and fences utilizin
different colors and materials and desiqn to soften their�isual impact.
59. The final lans shall incor orate a bio-swale at the fronf of the site West Branch
Street fronta e even if doin so recludes t�e inclusion of a 3' berm to screen
the parking lot.
Agenda Item 9.b.
Page 17
ATTACHMENT 1
�o: Arroyo Grande Planning Commi55ion Members
iZegardir�g: Use f ermit 1Zec�ue5�09-0`12 Concern5&SuggeStionS(AG i'olice Station)
Good Day,
f have recentEy reviewed the plan5 before you far the new Police Facility and subsequently me�with City 5taff
. to di5c�s5 my concern5 and offer addltional euggestions for the proje�t. The purPoSe of thf� letter i5 to
provide these comment5 in written form for the conSicEeratlon pf 5taff,Cammi55ioner5 and Council members.
On January 29�'I senC an emal!to the Gouncil Members and City StafF outlining my extreme di5appointment
with the pro}�o5al for thi5 5ite.'fho5e comment5 were ba5ed upan review of the proposal A plans that were
dated October of 2009.I stand by tho5e comments related to I'roposal A.(copy attached)
At the meeting with staff on Feb 1,2010,I briefly reviewed the current plan5 propoSecE.!fee[that PropoSal B
15 cleariy 5uperior,and goe5 a long way in meeting the goals of�he CiCy Land Use policies. I�owever,I still have
5ome concerns,which were aired during my meeting with Gity 5taff.Tliey are a5 foilows:
Architectural Design
The 5loping raof5 will definite�y help to reduce the 5cale of the structure visuafly and work toward meeting the
Land Uae goaly, however the standing seam metal roofing is not consi5tent with LU 12-Z.2,which direct5
clearly�Co "Avoid +netal' roofs. The CiLy ha5 generally direc'ted commerciaE development toward Tile roofing
materials, wh+ch could be flat 5hake look for thi5 application. Additionally, the standing seam roofing i5
expen5ive and nota good choice for long term maintenance in this salt rich environment.
I assume that a certain amount of flat roaf well wl[I contaln the mechanical ec�uipment for the upper floor near
the center of the structure.This i5 not addressed and should be clarif�ed for visual concerns and equipment
, maintenance.The lower f[opr,however wil�probably rec�uire some ec�uipment located at grade and there 5eem
Y.o be no locations for interiorduct chase5 or ec�uipment locatfon5.
The exterlor materials seem appropriate in pla5ter wal[�and Stone veneer5 at the buifding,however the lower
portion5 of the 5tructure(po55ibly the stone)5hould be darker in color to create a"heavy"ba5e to weight the
height of the SLructure.Also,to that end,wafl height5 5hould be ke}rt to a minimum to i;ee�the[ow profile,
horizontal forms discussed in LU 12-2.
AdditionaUy,the entry area 5truc�ure should be surfaced to 5ugge5t 5mall town character u5ing material5
more consi5tent with the history of the area,rather than metal siding panels shown on the previou5 plans.
This structure appear5 to provide 5ome sorG of roof protection at the entry door (by shading at the
eievation5).The extent and type of cover 5hould be reviewed,as this expo5ure will be 5everely impacted during
inclement weather,e5pecially with�Che transiucent glazed wall above 5heeting water down to the door.
WallS&FenceS
7he numerous retaining wall5 and ma5onry fences al5o need texturing, articulatfon ar�d co(or accent5 to
reduce the ma55 a55ociated with their Eength anc!height.Split face mixed with fluted block and color changes
could help,along with staggered articulation along�he wall lengths.The retaining wall5 along the we5t 5ide of
the project are mas5ive to 5ay the leasC and an effort 5hould be made to reduce the overali height and
arGicu[ate the wall5.Terracing of the employee patio and off5etting�he walls should be explored to help reduce
the bulk and height of these walls.Addit+pnally moving the walls off of the prpperty line slightiy to provide a
hee[ of 12 to 24 incF�eS would Save construcLion co5t5 plu5 horizonta! arGiculation could po55ib[y provide
pianting 5pace for climbing vine5 or vertical pfant ma Cerlal to help mitigate waEl height.
Additionally, while 5everal terraced wall5 have been u5ed on the 5o�th 5ide af the project, it appear5 that
5lopes with maybe 1 terrace wall might be po55ible and wouEd help�o minimize the bulk and massive wall look on
the West Branch frontage.No dimen5ional information i5 provided on the slGe to verifythi5 option.
5ome i5sues need resolution as to the height of and placement of wall5 within se�back areaa ay 5pecified in
DevGode 16.48.07�both along Rodeo drive and the WeSterly property line.
I
Agenda Item 9.b.
' Page 18
5ite Development P�anS
The plan5 have 5ome incon�i5tencie5 in de5ign fea�ures related to the site development and exi5ting
condiLions. The site plan showe a 3 foot tali berm along WeSt Branch, the grading plan show5 a slope
difference of 3 fL between 5idewalk and drive grades making a berm impossible,and Che utility plan 5hpw�a
bioswale In Che same[oca�ion.7he LU policies reu�uire the berm;therefore a bioswale i5 not po55ibie in this area.
Additionalfy,the 3 ft 51ope from the drive to the sidewalk does not work with tF�e berm noted. (3 ft 51ope plu5
3 ft berm=6 ft top of berm relative ta 5idewalk).
The paved areas have besn shown as permeab[e pavers, however tF�e upper parking will 5urcharge the tall
retaining wa115 anc!the back of the lower floor building if the permeable pavers drain behsnd these walls.ThiS
should be looked at closelyto avoid future issues.
Additionally,all storm water i5 being dirscted to a 5torage vault which appear5 have insufficient volume to
handle the volume that wilf be generated from the over�F�,000 sf of structure and flatwork 5hown on the
5ite.The permeabfe pavers might work in a�ight storm event,however in a 5evere 5torm event they will not be
able to keep up with flows. Additionally,the outflow of the 5�orage ve55el i5 proposed to be directed snto
exi5ting drain pipe5 that are already in u5e,which drain to an open ditch across the roadway.Better practice
would seem Y.o be to directly connect to the apen ditch�o a5 to not impact the existing drainage flows from
the area5 above,5ince the connection wouEd require several change5 iro flow direction of the 5torm water.
Clearly,none of the etorm wa'ter from this Site can be allowed to cEraln to the 6risco underpa5e area,a5 that
woulcE cause flooding in that area.
5ince thi5 5ite i5 50}�romenent from the freeway and the 5outh SicEe fo the freeway,care i5 needed to scale
the fa�ade so as not to dominate the envirpnment Surrounding. Grade cahndes and shorter bu+lding wall
heights and lower level v5 upper level articulation 5hould bs implemented to ach�eve a better balance.
Circulation
The proposed circu[ation ha5 5everal i55ue5 of concern.
The f�r5t i5 the drive{ocation to the secure area at the rear of the project. ft appears to be located within
approximately 30 ft of the main drive entry ta the 5aint Patrick's 5chool. In addition to being the highest
point on the 5ite,it i5 close enough Y.o cause some potential traffic confiicts between the two uses.It�eem5
that a more central acce55 point would better serve�Ghe facility with[ocation at approximately the point of
the Secondary emergency access propo�ed. The wall could a{so be indenY.ed to provicle vi5ual relief and
5tacking for vehicle�entering or exiting the facility.It wouid al5o provide po55ible grading change5 to generate
Some of the fil[ volume ansite, while reducing required fil!and retaining wall height5 by lawering the station
5tructure and upper parking area slightly. All of the5e could decrea5e bulk and potentially cut 5ite
development co5ts.
The proposed emergency fire acce55 for the project seems to have same 155ue� regarding s[ope at I�odeo
drive and I have aue5tlon a5 to the reason for the dead end drive for the pubiic use.The emergency acce55 i5
over 7p ft from the intersection and would 5eem more contro[led for the pubiic than the entrance off Wee�
Branch 5�reeC and the BriSCO inter�ection.
Overa I I
ThiS project is one that wouid be an a55et ta the community if the need ha5 been deCermined.The pro�ect i5 on
a fa5t track,a5 related hy Gity staff,to be placed on the ballot for financing approvaE.If tha�ie the ca5e fpr
expedience,then thi5 5hould be a conceptual approval proce55 only,5uch as a develo}�ment agreement.
Ay ha5 besn previously staY.ed by many City official5 on numerous previou5 development projecCs,expedience
i5 not a va[id reason to bypa�� good design review. The application package has many i55ue5 need �GO be
addressed in addition to those mentioned F�erein and the document5 provlded for approval do not even
repre5ent the minimum req,uirement5 de5cribed on the City application farm5 and checklist5.
If you intend to move forward on an approval, thi5 5hould be for development agreemen�G only with forma�
de5ign review completion after time to review�he project a5 thoroughly as is outline by the Developmen�Code
rec�uirements and app�ication5.As previou5ly�tated,the City should lead by example and follow the all of the
Development Code rec�ulrements,thu5 providing all of the informaCion for review by not only stafP.but al5o the
general p�blic.
2
Agenda Item 9.b.
Page 19
Finally, while not having been involved with all of the requirements of the design develapment package, it
appears that eome cost benefit analysi5 shouEd be performed on the project prior to proceeding with formal
ctesign or production plan development. While the 5ite i� difficult due to exi5ting 5lopes, the building
orientation and grading appear not to best adapt�Co the existing contour5. This ha5 created enormous
amounts of grading and massive retaining wal[5. Both of the5e wi�l drive co5t5 for the proJec� higher than
necs5�ary,in addition to the previou5ly mentioned visual iesues.In my meeting with City 5taf�,5ome que5tions
5eemed to be unanswered regarding costs and option5 for the5e i55ue5.The pro,Ject mus�be designed to fi[I
the need,but to 5ee the projectto completion;value for the design constraint5 need5�o be ay5e55ed.
Thank You�aryour con5ideration of my corr�ment5 on the important City project.
Mark VaSq,uez
307�outh Masar�9treet
Arroyo Grande,CA
Copyof Email CommentsJan 29,201 D
Good Day,
I have taken a look atthe propo5ed City Police station and I have many concern5 with the cument de5ign.
FirSt,thi5 5tructure does nat reflec�the image of Arroyo Grande.It look5 fike a fortre55 with the tall facade
fr-om West Branch 9treet and the Freeway.Additionally the massive reGafning walls and ma5onry fence5
create a prison[ook on both of�Ghe street frontages.If a priva te developer were to propose this stark,mas5ive
wa�led look fora projectthey would be crucified in the Planning process.
The general plan 4and U5e requirement5 are noC met {LlJ 12,12-2,12-2.3,12-2.7,�2-2.10.12-2.11, 12-
2.12)as the projec�in SCark contrast wit1�the obJective5 of the rec�ulrements,which are to create a rural
5etting of weli articulated low profile�tructure5 uying a variety of roof line5 and avoiding unarticulated fiat
roof5.
The rendering from the corner of Sranch�treet&f2adeo Drive shown�juet how the proJect doe5 r�ot meet
these gaals.Note the human�calev5thetalf verticai walls and additional towering roof element.
7he City has a re5pon5ibility to lead by example in conforming to the goaly of the General Pian.7hi5 project
doe5 not 5end the signal to the re5ident5 of the City that�hose goals are important or being impiemented.
I have not chosen t�comment on other design or 5ite utilization is5ue5 herein.
I would like to discuss the5e i55ue5 further with you or City staff if reque5ted.
Thank you for listening ta my concern5.
Mark VasQuez
�
Agenda Item 9.b.
Page 20
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�,p� ATTACHMENT 3
.,�/� `
II. PUBLIC HEARING ITEMS:
A. CONDITIONAL USE PERMIT 09-fl12; APPLICANT — CITY OF ARROYO GRANDE;
WEST BRANCH STREET AND R�DEO DRIVE.
Associate Planner Foster presented the staff report and described the proposal to construct
a new poiice facility at the northwest corner of West Branch Street and Rodeo Dri�e.
Associate Planner Foster stated that there are two design options; stated that the
Architecture Review Committee (ARC) re�iewed the proposed project in January 2010 and
preferred Option A with a couple of changes; ARC indicated that if Option B is pursued, they
would �ike to see the tower element reduced in height and requested to have the
opportunity to review final design plans and landscape plans before any building permts are
issued.
Associate Planner Foster indicated that staff and Architect Craig Atkinson had a meeting
with Mark Vasquez to discuss his letter received on February 2, 2010 and pro�ided
comments on said letter.
The Planning Commissionners �nsued commentslquestions regarding tE�e use af a rnetal
roof referring to grading; has there be�n a cost benefit anaiysis; and how much of buiEding is
green.
Craig Atkinson, BFGC Architects, project representati��, presented the project to t�re
Commission and provided corr�ments on cfesign of faciEities, including landscape plans;
grading; driveways; emergency access into the site; berm area and bioswale; secured yard
for police vehicles; parking spaces; �isual of prisaners adjacent to school; green building;
solar power/solar carports; enclosed generator, trar�sformer and garbage container
locations.
The Commissioners comments included the bioswale; that the 6' wall along
Rodeo Drive is too prevalent and the 16' foot wall on the west side is tao high; garbage
truck turn arouncf and backing out is dangerous with pedestrians and traffic; steps to St.
. Patrick's School are not acceptable for wheel chair access; support parking; the school and
police driveways are too clos� together.
Police C�ief Annabali addressed the traffic going inlout of lo#, stating the police officers are
driving around in t#�e community and not staged at the facility; employees shifts are
staggered; majority o# emp{oyees work 12 hour shifts; {6:00 am - 6:00 pm or 6:00 pm — 6:00
am}., which will not conflict with St. Pa#rick's Sc�ool; with exception of e�ents; queuing area
is important for traffic; the height of the walls are to block the view of police activity from the
children that were agreed to by the adjacent schooi and parents.
Vice Chair Brown asked for comment on Mark Vasquez's letter regarding fire access with
slope at Rodeo Drive. Architect Atkinson said there is an error on the plan that did not
correctly reflect the grade.
Architect Atkinson then presented the Grading Pian, along with tF�e floor plan i.e. offices,
floors, windows, doors, cells, mechanical rooms, in the building; site ele�ations; slopes of
roof; and passed around the color boards of materials on building;
Agenda Item 9.b.
Page 24
Chief AnnabaEi said the cells are for short term holdings; the farger sign is preferred so
people can find the Police facility;
Commissioner Keen indicated he would like to see the detail of the Rodeo side emergency
access door when this project comes back before the Cammission.
Vice Chair Brown opened the meeting for public comments and hearing none, ciosed the public
comment �eriod.
The Commission made final comments.
Cammissioner Barneich commentslquestians ensued regarding the Mitigatian Negative
Declaration extra water usage; clarified the typo on page 4 of 7 of the Resolution should read
"This appro�al revises and authorizes"...;
In answer to Commissioner Barneich's question, Chief Annabali said that a USDA loan would
pay off the bond for the fire station, the new band would be extencled and the tax rate would not
be raised.
Commissioner Keen supports the lighted sign and size of sign on the building; metaf roa#
design; A42 eEe�ation; tower element (lower tower if possible); opposes glue on stone shown on
elevation 5.2 and clock on tower; and antennas �eed to be addressed.
Community De�efopment Director McClish clarified that in the Conditions af Approval No. 36. of
the R�solution is a standard condition and suggested madifying to read "efe�ations and
landscaping shall be reviewed by ARC" and said this issue could come back to the Commission
as well.
Commissioner Ruth stated her support for Option B {ag building); but need to work au# some
d�tails, which need to come back to ARC and Planning Commissian; and Condition No. 9
construction �ours in Mitigated Negati�e Declaration shouEd incl�de Saturday 8:00 am to 5:00
pm.
Commissianer Barneich supports Option B; land use is appropriate; appreciate working with St
Patrick's School; in favor of plant pallet and trees; does not like tower efement; signage does not
fit, prefer spanish or mission style for the buildi�g.
In response to Cammissioner Keen, Community De�elopment Director said hours of wark will
be Monday through Friday 7:00 am to 5:00 pm and Saturday 8:a0 am to 5:Q0 pm.
Commissioner Keen stated he does not like stick on rock; roll up doors do nat go with
architecture of wall and in fa�or of A4.2.
Vice Chair Brown �refers Option B but iike to see reductior� in the tawer e�ement by loweri�g the
profile of the buifding; please re�iew comments received from Mark Vasquez includes wall
height; imperative that City do a cost benefit analysis; wauld like to see any ultimate design
before being built; and come back to the Planning Commission for design review.
Commissioner Barneich referring to Finding No. 2, to supports concept bu# not the style of the
facikity; spanish style is more appropriate; supports bioswale �ersus berm; final design needs to
Agenda Item 9.b.
Page 25
come back to Planning Commission as well as ARC; retaining wall issue need ta be reflected in
motion; correct typographicaf error on page 4.
It was the consensus of the Commission that one more architectural style be explored for the
exteriar of the proposed building. Architecture Atkinson indicated tt�at a lot of options have been
explored.
Commissioner Keen congratulated the Architect Atkinson on the design of Option B, which fits
in more with the City.
Commissioner Bameich made a mation, seconded by Commissioner Ruth to recommend to the
City Council adoption of Mitigated Negati�e Declaratior� and approv� Conditional Use Permit
09-012; appjied for by the City af Arrayo Grande; located at the northwest corner of West
Branch Street and Rodeo Dri�e, with the following modifiications:
• Preference of Option B,
• The tower height be reduced;
• Condition of Appro�al No. 36 be amended to include Planning Cammission re�iew of
fi�al design plans;
• Condition of Appro�al No. 9 be modified to indicate the correct constructior� hours;
• The biaswale is preferred a�er a berm an the West Branch Street elevation;
• Reduce retaining wall height an the Saint Patric[c's side and break up or use difFerent
material for walls an Rodeo;
• Garage daor material be explored;
Further, the Commission requ�sted the Council get a third architectural design that is more
residential in nature, possibly spanish sryle.
RESOLUTION NO.
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE RECOMMENDING THE C1TY COUNCIL ADOPT A
MITIGATED NEGATIVE DECLARATION AND APPROVE CONDITIONAL
USE PERMIT 09-0'12; LOCATED AT THE NORTHWEST CORNER OF
WEST BRANCH STREET AND RODEO DRIVE; APPLIED FOR BY THE
CITY OF ARROYO GRANDE
The motion was approved by the fallowing rall call �ote:
AYES: Commissioners Barneich, Ruth, Keen and Vice Chair Brown
NOES: None
ABSENT: Chair Ray
Vice Chair Brown thanked Police Annabali and Architect Atkinson for their time.
Agenda Item 9.b.
Page 26
ATTACHMENT 4
INTRODUCTION
LEGAI.AUTHORITY
7his Initial Study / Mitigated Negative �eclaration has been prepared in accordance with the
CEQA Guidelines and relevant provisions of the California Environmental Quality Act (CEQA) of
'E970,as amended.
Initial Study. Section 15063{c) of the CEQA Guidelines defines an Initia( Study as the praper
prefiminary method of analyzing the pot�ntial en�ironmental consequences of a project. 7he
purposes of an Initial Study are:
(9) To pro�ide the Lead Agency with the necessary information to decide whether to
prepare an En�ironmental Impact Report (EIR) or a Mitigated Negati�e
Declaration;
(2) To enable the Lead Agency to modify a project, m+tigating ad�erse impacts, thus
avoiding the need to prepare an EIR; and
(3) Ta provide sufficient technical analysis of the en�ironmental effects of a project to
permit a judgment based on the record as a whole, that the environmental effects
of a project have been adequately mitigated.
IMPACT ANALYSIS AND SIGNlFECANCE CLASSIFICATION
The FolEowing sections of this fnitia� Study discuss the possible en�ironmental ef�ects of the
pro{�ased praject for specific issue areas that have bean identified in the CEQA Initial 5tudy
Checklist. For each is5ue area, potential etfects are isolated.
A "significant effect" is defined by Section 15382 of the CEQA Guidelines as "a substantial, or
potentiafly substantial, adverse change in any of the physical conditions within the area af�ected
by a praject, including land, air, water, minerals, flora, fauna, ambient noise, and objects of
historic or aesthetic significance." According to the CEQA Guidelrnes, "an economic or social
change by itselF shall not be considered a significant effect on the enviranrnent, but may be
considered in determining whether the physical change is significant." .
Clty ofArroyo Grande Aecember 23,2009
i
Agenda Item 9.b.
Page 27
INITIAL STUDYIDRAFT MITIGATED NEGATIVE DECLARATION
PR�JECT TITLE
City of Arroyo Grande Police Station
West Branch Street at Rodeo Dri�e
APN 007-787-005
Conditional Use Permit 09-012 and Administrati�e Sign Permit 09-028
LEAD AGENCY and CONTACT PERSON
City of Arroyo Grande
Corr�munity De�elopment Department
214 East Branch Street
Arroyo Grande, CA 93420
Confact: Jim Bergman, Planning Manager
($05)473-542Q
PROJECT APPLICANT
City of Arrayo Grande
2'f 4 East Branch Street
Arroyo Grande, CA 9342U
PROJECT SITE CHARACTERiSTICS
The project site is a vacant 1.3 acre parcel on ti�e corner of West Branch Street and Rodeo
Drive in the City of Arroyo Grande, CA. The property is �acant and is used occasionally for
a�erflow parking for the adjacent St. Patrick's School. The parcel is generally flat but does
rise in ele�ation to the narth. The site contains nati�e and non-native grasses and is mowed
annually.
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City ofArroyo Grande December 23, 2009
2
Agenda Item 9.b.
Page 28
Location anc[ Surrounding Land Uses:
The project is located at the comer of West Branch Streek and Rodeo Drive. Surrounding land
uses include:
. North—Private school.
• West—Private school.
• South —Freeway and frontage road (West Branch Street}.
• �ast—County regianal center
Existing General Plan Designation and 2oning: The property is designated on the General
Plan as Community Facilities (CF)and is zoned Public Facilities (PF).
PROJECT DESCRIPTION
The project seeks to construct a two story, 14,468 square foot poEice station. The project includes
site grading, building construction, de�elopment of secured and non secured parking, a
monument sign and landscaping which includes permeable and nan-permeable surFaces and
native and non-native plants.
Access and Parking
Pedestrians will access the site �ia ADA campliant paths which connect to the public sidewalks
on West Branch Street and Rod�o Drive. The public traveling by bicycles and aufomobil� will
access the site by a dri�eway on West Branch Street which I�ads to a 12 space parking lot.
�olice Department personnel will access the secured, 34-spac�, parking area from Rodeo Dri�e.
Existing Conditions verses Proposed Project
The }�roject site is 5fi,8�6 square feet in area and is located at the corner of West Branch Street
and Radeo Drive. The property is �acant and is used occasiar�ally for o�erflow parking for the
adjacent St. Pakrick's School. The parce! is generally flat but does rise in elevation to the norkh.
The site contains r�ative and non-native grasses and is mowed annually.
PUBLIC AGENCIES WHOSE APPROVAL MRY.BE REQUIRED FOR SUBSEQVENT
ACTIONS {e.g. permits,�nancing approval, or participation agreement):
+ None
REFERENCES
This Initial Study was prepared using the following informatjon sources:
1. City of Arroyo Grande Genera! Plan
2. City of Arroyo Grande Land Use Map
3. City of Arroyo Grande Development Code
4. City of Arroyo Grande Zoning Map
5. City of Arroyo Grande Existing 5etting and Community lssues Report
6. City of Arroyo Grande General Plan EIR
7. City of Arrayo Grande Urban Water Management F'lan
8. City of Arroyo Grande Sewer Master Plan
9. CEty af Arroyo Grande Drainage Plan
10. SLOAPCD CEQA Air Quality Handbook
11. SANDAG Trip Generation Rates
12. FEMA—Flood Insurance Rate Map
13. Project Rlans
14. Site Inspection (July, 2009)
15. San Luis Obispo County Important Farmland 20fl6 map produced by the Califomia
� Department of Canservation.
1fi. City of Arroyo Grande Report on the Conservation of Agricultural Resources, 2004
17. Water, Sewer anc! Drainage Atlases, City of Arroyo Grande Public Works Department
18. Mitigated Negative Declaration Tract 301
Ci[y ofArroyo Grande December 23, 2009
3
Agenda Item 9.b.
Page 29
En�ironmental Determina#ion
The environmental factors checked below wouid be potentially affected by this project, involving
at least ane impact that is a "Poten#ially Significant ImpacY' as indicated by the checklisk on the
following pages.
Aesthetics A riculture Resources � Air Qualit
Biolo ical Resources Cultural Resources Geolo 1 Soils
Hazards 8� Hazardous Materials H drolo 1 Water Qualit Land Use 1 Plannin
Mineral Resources Noise ❑ Po ulation 1 Housin
Public Services Recreation 7rans ortatianlTraffic
Utilikies 1 Service S stems
On the basis of this initial evaluation:
❑ E find that the proposed project COULD NOT have a significant effect on the environment,
and a NEGATIVE DECLARATION wi�l be prepared.
� I find that although the proposed project could have a significant effect on the
er�vironment, there will not be a significant e�#ect in this case because revisions in the
pro}ect ha�e been made by or agreecf to by the app[icant. A MITIGATED NEGATIVE
DECLARATION will be prepared.
❑ I find that the propased project MAY ha�e a significant efFect on the en�ironment, and an
ENVIRONMENTAL IMPACT REPORT is required.
❑ I find that the proposed project MAY ha�e a "potentially significant impacY' ar "potentially
significant unless mitigated" on the �n�iro[�ment, 6ut at least one effect 1} has been
adequately analyzed in an earlier document pursuant to applicable legal standards, and
2) has been addr�ssed by mitigatia�s measures based on the earlier analysis as
described on attached sheeks. An ENVIRQNMENTAL IMPACT REPORT is required, but
it mvs#analyze only the effects thak remain to be addressed.
❑ I finc� that although the proposed project could have a significant effect on the
environm�nt, because all potentially significank effects (a) ha�e been anaEyzed
adequately in an earlier EIR pursuant to applicable standards, and {b) have been avoided
or mitigated pursuant to that earlier EIR, including re�isions or mitigatian measures that
are imposeci upan the proposed project, nokhir�g further is required.
� . �� � ys
Teresa Mc ' h, AICP a e
Director of Community Development
City af Arroyo Grar�de
Cfty of Arroya Grande December 23, 2009
4
Agenda Item 9.b.
Page 30
Evaluation of Environmental Impacts
1) A brief explanation is required for all answers except "No Impact" answers that are
adequately supported by the information sources a lead agency cites in the �arentheses
folkowing each question. A "No lmpact" answer is adequately supporteri if the referenced
information sources show that the impact simply does not apply to projects like the one
involved (e.g., the project falls outside a fault rupture zone). A "No ImpacY' answer should
be explained where it is based on project-specific factors as well as general standards (e.g.,
the project will not expose sensiti�e receptors to pollutants, based on a project-specific
screening analysis}.
2) All answers must take account of the whole action inval�ed, incfuding off-site as well as on-
site, cumulati�e as well as project-1e�el, indirect as well as direct, and construction as well as
operational impacts.
3) "Potentially Significant Impact" is appropriate if there is sabstantial e�idence that an effect
may be significant. If there are one or more "Patentially Significant Impact" entries when the
de#ermination is made, an EIR is required.
4) "Negati�e Declaration: Potentially Significant Unless Mitigation Incarporated" applies where
the incorporation of mitigation measures has reduced an effect from "Potentiaily Signi�icant
ImpacY' to a "�ess Significant Impact." The lead ageney musk describe the mitigakion
measures, and briefly explain how they reduce the effect to a less thar� significant le�el.
5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA
process, an effect has been adequately-anafyzed in an earlier EIR or negative declaration.
Section 15063(c)(3)(D). Earlier analyses and references are discussed at the end of the
checklist.
6} Lead agencies are encouraged to �ncarporate into the cheeklist references to information
sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a
pre�iously prepared or outside document should, where appropriate, include a reference tv
the page ar pages where the statement is substantiated.
7) Supporting Information Saucces: A source list should be attached, a�d other sources used or
individuals cantacted should be cited in the discussion.
8) The anaEysis of each issue should identify:
a} the significance criteria or threshold used to e�aluate each question; and
b} the mitigation measure identified, if any, to reduce the impact to less than significance
City af Arroyo Grande December 23,2009
5
� Agenda Item 9.b.
Page 31
Less Than
ISSLiES: Potentially Significant Less Than
Significant With Mitigation Significant No
Im act Incor oration !m act Im act
1. AESTHETICS-Would the project:
a Have a svbstantial adverse effect on a scenic vista? X
b)Damage scenic resources, including, but not limited to,
trees,rocic outcroppings, and historic buildings withir�a state X
scenic hi hwa ? 1 5, 6, 14
c)Substantially degrade the existing visual character or x
uali of the site and its surroundin s? 1, 3, 13, 14
d)Create a new source of substantial light or glare which
woukd adversely affect day ar nighttime views in the area? X
13, 14
a. Scen9c Vistas: No designated scenic �istas are located on khe site nr within the City of Arroyo
Grande. No impacts would result.
b. Scenic Resources/Hiahways: None of the roadways in the project�icinity are designated as state
or local scenic highways or routes. The project site is a vacant parcel and does not contain sensiti�e
scenic resources. No impacts would result.
c. Visual Qualitv: The size, massing, use and architecture of the propased building are similar to the
existing regia�af center located ka khe east. Appro�al of this �roject requires re�iew by the
Architectural Re�iew Committee to ensure and implement General Plan design palicies. A staff level
review of the project plans e�idences' general compliance with applicable Public Facilities
� development sta�dards. Less than signi�icant impacts wilf result.
d.�iaht and Glare: The project proposes interior and exterior lighting consistent with a police
s#ationloffice building. Less than significant impacts will result.
Less Than
15SUES: Potentially 5ignificant Less Than
Significant With Mitigation Significant No
Im act Incor aration Im act Im act
II. AGRlCULTURE RESOURCFS-WouEdthe
ro�ect:
a}Con�ert Prime Farmland, Unique Farmland, or Farmland
of Statewide Importance(Farmland)to nonagricultural use? X
, '�`�
b)Conflict with existing zpning for agricultural use, or a X
wlliamson Act cantract? 2, 14, 15, 16
c) Irnolve ather changes in the.existing en�ironment which,
due to their�ocation or nature,could individually or X
cumulatively result in loss of Farmland,to non-agricuitural
� use? 1,2, 14, 15
a, b and c —The prpject site is 1) does not contain agricultural saifs, 2) is not zoned for agriculture, 3) is
not in a Williamson Act contract and �F) is more than 0.40 miles from the nearest agricultural operation. No
impacts will result.
City af Arroyo Grande December 23,2009
s
Agenda Item 9.b.
Page 32
Less Than
1SSUES: Potentially Significant Less'fhan
Significant With Mifigation Signi�cant No
1m act Incor oration Im act Im act
lN. AIR QUALITY-Where available,the significance
criter�a established by the applicable air quality management
or air pollution control district may be relied upon to make
the followin determinatipns. Would the ro'ect:
a)Conflict with or obstruct implementation af the applicable X
Clean Air Plan? 10
b)Violate any stationary source air quality standard or
contribute to an existing or projected air quality�iolation? X
10
c}Result in a net increase of any criteria pollutant for which
the project region is non-attainment under an applicable
federal or state ambient air quafity standard (including X
releasing emissions which exceed quantitative threshoids for
ozone recursors ? 10
d)Create or contribute to a non-stationary saurce"hot spot" X
rimaril carbon monoxide? 90
e)Expose sensitive receptors to substantial pollutant X
concentrations? 10
f}Create objectionab�e odors affecting a substantial number X
of eo le? 10
a, b, c, e and f— Review of the cited rnateriak and the project plans inciicate less than significant impacts will
result.
e. The project is adjacent to private school. Construction activities could resu[t in significan# impacts ta
sensiti�e receptors during the construction phase if mttiga#ion measures are nat implemented.
MM Ill-1: Prior to any grading acti�ities at the site, the project proponent shall ensure that a geologic
e�aluation is conducted to determine if Naturally Occurring Asbestfls {NOA} is present within the area that
will be disturbed. If NOA is not present, an exemption request must be filed with khe District. If NOA is
found at the site, the applicant must comply with all requirements outlined in the Asbestos ATCM.
MM !II-2 Comply with APCD requirements related ta utility pipelines and or builcfing(s) to be re►noved or
� reno�ated during this project including the requirements stipulated in the National Emission Standard far
Hazard4us Air Pollutants {4aGFR61, Subpart M -asbestos NESHAP}.
MM IIf-3 Comply with APCD requiremertts related to portable equipment used during canstruction
activities. To minimize potential delays, priar to the start of the projec#, please contact the APCD
Engineering Division at(805) 781-5912 for specific information regardir�g permitting requirements.
MM III-4 Comply with all APCD regulations pertaining to the cantrol of fugitive dust (PM10} as contained
in section 6.5 of the Air Quality Handbook. All site grading and demolition plans noted shall list the
fallowing regulations:
a. Reduce t#�e amaunt of the disturbed area where possible,
b. Use of water trucks or sprinkler systems in sufficient quantities to prevent airborne dust from
leaving the site. Increased watering frequency would be required whenever wind speeds exceed
15 mph. Reclaimed {nan-potable}water should be used whenever possible,
c. All dirt stock pile aress should be sprayed daiiy as needed,
d. Perrnanent dust control measures identified in the appro�ed project revegetation and landscape
plans should be implemented as soon as possible following campletion of any soif disturbing
activities,
e. Exposed ground areas that are planned to be reworked at dates greater than one month after
initial grading should be sawn with a fast germinating nati�e grass seed and watered until
�egetation is established,
f. All disturbed soil areas not subject to revegetation should be stabilized using approved chemical
soil binders,jute netting, or other mekhods approved in advance by the APCD,
Clty of Arroyo Grande December 23, 2009
7
Agenda Item 9.b.
Page 33
g. All raadways, driveways, sidewafks, etc. to be paved should be completed as soon as possible.
In addition, building pads shoufd be laid as soon as possible after grading unless seeding or soil
binders are used,
h. Vehicle speed for a11 constructian vehicles shall not exceed 15 mph on any unpaved surface at
the construction site,
i. All trucks hauling dift, sand, soil, or other loose materials are to be covered or should maintain at
least two feet of freeboard (minimurr� vertical distance between top of load and top of trailer} in
accordance with CVC Section 23114,
j. lnstail wheel washers where vehicles enter and exit unpaved roacis onto streets, ar wash off
trucks and equipment ieaving the site, and
k. 5weep streets at the er�d of each day if�isible soil material is carried onto adjacent paved roads.
Water sweepers with reclaimed water should be used where feasible.
A1i PM,a mitigatEOn measures required shouEd be shown on grading and building plans. In a�dition, the
contractor or builder should designate a person or persons to monitor the dust control program and to
order increased watering, as necessary, to prevent transport af dust offsite. Their duties shall include
ho[idays and weekend periods when work may not be in progress. The name and kelephone �umber of
such persons shall be provided to the APCD prior to land use clsarance for map recordation and finished
grading of the area.
Less Than
ISSUES: Potentially Signiflcant Less Than
Significant With Mitigation Significant �to
Im act Incor oration Im act Im act
IV. BIO[.DGlCAL RE50URCES-Would the project:
a)Adversely impact, either directly or through habitat
modifications, any andangered, rare, or threatene�species,
as listed in Title 14 of the California Code of Regulations X
(§670.2 or 870.5}ar in Title 5D, Code af Federal Regulations
17.i1 or 17.12 ? 1, 2,5,6, 14,
b) Have a suhstantial adverse impact,eit�er directly or
through habitat modificatipns,on any species identified as a
candidate, sensitive,or special status species in local or. X
regional plans, policies,or regulations, pr by the Califomia
Department of Fish and Game or U:S. Fish and Wildlife
Sen►ice? '13, 14 1,2, 5,fi '�4
c)Have a substantial adverse impact on any riparian habitat
or other sensitive natural community identified in lacal or
regional plans, policies, regulations or by the California X
�epartment of Fish and Game or US Fish and Wildlife
Service? �, 2, 5,B, 14,
d)Ad�ersely impact federally protected wetlands(including,
but not limited to, marsh,vemal pool,coastal,etc.)either
. indi�idually or in combination with the known or probable X
impacts of other activities through direct removal,filling,
h drolo ical interru tion,ar other means? 1,2,5,6, 14,
e} Interfere substantially with the mo�ement of any resident
or migratory fish or wild]ife species or with established X
resident or migratory wildlife corridors,or impede the use of
wildlife nurse sites? 1,2, 5,6, 14,
fl Conflict with any local policies pr ordinances protecting
biological resaurces,such as a tree preser�ation policy or X
ordinance? 1,2,5, 6, 14,
g)Conflict with the provisions of an adopted Fiabitat
Conservation Plan, Naturai Conservation Community Plan, X
or other approved local, regional,or state habitat
conservation lan? 1,2,5,6, 14,
a, b, c, d, e, f, g- Rincon Consultants, Inc. conducted a biological assessment of the praject site and
concluded the location:
City oi Arroyo Grande December 23, 2009
8
Agenda Item 9.b.
Page 34
is a disturbed site that is weedy in nakure and was likely affecked by past grading and
development activities. Pockets of oEd road base and rocky 1 gravelly soils were observed
throughout the site. Two small patches of the native purple neediegrass �Nassella
pulchra) were observed onsite and a subsequent visit was made on May 27` to rnap
them using a GI'S units. The two smaEE patches totaled approximately 0.02 acre and O.dS
acre ir� size, and therefore, do not warrant inclusion as a special status biological
resources. At present, the California Department of Fish and Game have recommended
that stands of native perennial bunchgrasses, typically covering 0.25 acre or larger, are
identified as a specila status biokogical resource because native grasslands have become
increasingly rare in the Calffornia landscape. The sum of the two patc�es total
approximately 0.07 acre, and their loss from development should be considered less than
significant pursuant to CEQA. Moreo�er, incorporating nati�e landscaping into the project
description would further support the CEQA finding of less than significant for the loss of
the tow small patches of native purple needlegrass. Landscaping should use native
plants form the region, including but not limiked to species such as purple needlegrass.
Landscape plans developed in support af any future project should be re�iewed by a
qualified biologist to confirm the plant�aEette is appropriate.
The project site is not a riparian habitat, a wetEand, nat a habitat for migratory birds, is de�oid of trees and
not included in any adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other
approved locai, regionai, or state habitat conservatian plan. Less than significant impact will result with
implementation of canditions of appro�al related ta utilizing native pEants in the landscape pEan.
MM IV-1: Prior to issuance of a building permit, the applicant shall submit a fandscaping plan that
. utilizes native plants form the region; including but not limited to species such as purple
needlegrass. Approval of the la�dscape plans will be to the sakisfaction of the Director of
Community De�elopment after being re�iewed by a qualifi�d biologist ta canfirm the plant palette
is appropriate.
Less Than
ISSUES: Potentially Significant Less Than
Significant With Mitfgation Significant No
Im act Incor oration Im act lm act
V. CULTURAL RESOURCES-Would the pra'ect:
� a)Cause a substantial adverse change in the significance of
a historicai resource which is eikher listed or eligible for
listing on the I�ational Register af Historic Places,the X
Califomia Register of Historic Resources,or a local register
of historic resources? 1,2, 5,fi, '[4, .
b)Cause a substantiai adverse change in the significance of
a unique archaeological resources(i.e.,an artifact, object, or
site about which it can be clearly demonstrated that,without
merely adding to the current body of knowledge,there is a
high probability t�at it contains information needed to X
answer important scientific research questions, has a
special and particular quality 5uch as being the oldest or
best available example of its type, or is directly associated
with a scientifically recogrsized important prehistoric or
historic e�ent or erson ? 1,2, 5,fi, 14,
c)Disturb or destroy a vnique paleontological resource or X
site? 1,2,5,6, 14,
d)Distur�any human remains, inc�uding those interred X
outside of farmal cemeteries? 1,2,5 6, 14,
a, b, c, and d — A Phase I survey was completed by Central Coast Archaeology in June of 2009 for the
subject parcel (and other nearby unrelated project locations}. The repart concludes
The project locations were found to be negative for the presence of prehistoric and
historic cultural resaurces. Site preparations and earkh disturbances assnciated with the
proposed alteration to portions of the subject parcels will have no impact to cultural
City of Arroyo Grande December 23, 2009
9
Agenda Item 9.b.
Page 35
resources, thus further archaeological investigation will nat be require for completion of
#hese projects. No impacts to cuftural resources would occur.
Less Than
lSSU�S: Potentially Significant Less Than
Significant With Mitigation Signi�icant No
Im act Incor aration lm act Im act
VI. GEOLOGYAND SOlLS-Would the roject:
a)Expose people or skructures ta potential substar�tial
ad�erse effects, including the risk of loss, injury,or death
invol�ing:
i) Rupture of a known earthquake fault,as delineated on X
the most recent Alquist-Priolo Eartt�quake Fault Zo�ing
Map issued by the 5tate Geolagist for the area or based
on other substantial e�idence of a known fault? [1, 5,6,
13, 14
ii 5tron seismic round shakin ? 1,5,6, 13, 14 X
iii)Seismic-related ground failure,including X
li uefaction? 1, 5,6, 13, 14
i�) Inundation by seiche,tsunami,or mudflow?['i,5,S, X
13, 14
v Landslides? 1,5,6, 13, 14 X
vi) Flooding, including flooding as a result of khe failure X
of a le�ee or dam? i, 5,6, 13, 14
b)Would the project resuit in substantial soil erosion or the X
loss of to soil? f 3, 14
c)Would the project result in the lass of a unique X
eal ic feature? 1,5, 6, 13, 14
d) Is the project located on strata or soil that is unstable,or
that wauld become unstable as a result of the prqject,and
potentially result in on-or off-site tandslide, lateral X
spreading, subsidence, liquefaction or collapse?[1,6,6, 13,
14
e) Is the project located on expansive soil creating X
substantial risk5 to life or property?[1;5;6, 13, 14]
fl Where sewers are not available for the disposal of waste
water, is the soil capable of supporting the use:of septic X
tanks or altemative waste water disposal systems?['1, 5,6,
13, 14
a, b, c, d, e, f - After re�iew of the cited documents, the project site is 1} not on a known active
earthquake fauit althaugh it is adjacent to the Wilmar A�enue Fault which is classified as a potentially
active fault(a fault that has experienced surtace rupture within the last 1.6 million years), 2)will be built to
the standards of the Uniform Building Code, 3} not [acated on land susceptible ta landslide, lateral
spreading, subsidence, liquefaction or collapse, 4) not located on ex�ansive soils and 5) does not reguire
a septic tank or alternative waste water disposal system. Potentially significant impacts could result
unless mitigated.
MM VI-1: Prior to issuance of a building permit, the applicank shall submit a geotechnical investigation
and report detailing potential impacts and recommendations to be adopted due to the proximity of the
Wilmar Avenue Fault.
Ctty of Arroyo Grande December 23,2009
10
Agenda Item 9.b.
Page 36
Less Than
ISSUES: Patentially Significant Less Than
Significant With Mitigation Significant No
Im act Incar oradon Im act Impact
Vll. HAZARDS AND HAZARDOUS MATERlALS
-Would the m'ect:
a)Create a significant hazard to the public or the
en�ironment through the routine transport, use,or disposal X
� of hazardous materials? 1,5,6, 13, 14
b)Create a signiFcant hazard to the public or the
en�ironment through reasonably foreseeable upset and X
accident conditions invol�ing the likely release of hazardous
materials into the en�ironment? 1, 5,6, 13, 14
c) Reasonably be anticipated to emit hazardous emissions
or handle hazardous or acutely hazardous materials, X
substances,or waste within one-quarter rnile of an existing
or ro sed school? 1,5,6, 13, 14
d)Is the project located on a site which is included on a list
of hazardous materials sites campiled pursuant to
Govemment Code Section 85962.5 and,as a result,would it X
create a significant hazard to the public or the environment?
1,5,6, 13, 14
e) For a project located within an airport land use plan or,
where such a p[an has not been adopted,within two miles of
a pubfic airport or pubfic use airport,would the project resu[t X
in a safety hazard for people residing or working in the
ro'ect area? 1,5,6, 13, 14
fl For a project within the�icinity of a pri�ate airstrip,would
the project result in a safety hazard for people residing or X
workin in the ro'ect area? 1, 5,6, 13, 14
g} Impair implementation of or physicaUy interfere with an
adopted emergency response plan or emergency X
e�acuation lan? 1, 5,6, 13,14
h) Expose people or structures to the risk of loss, injury or
death involving wildland fires, inctuc�ing where wildlands are X
adjacent to urbanized areas or where residences are
intermixed with wildlands? 1,5,B, 13, 14
a, b, c, d, e, f, g - After review of the cited documents, the project location and the fact that the project
in�olves construction and operation of a police station, there will be no impacts from hazardous materials,
airport inter€erence ar wildland fires. No impacts will result.
Less Than
ISSUES: Potentially Signifcant Less Than
Significant With Mitigation Signif�cant No
Im act Inco aration Im act Im act
VIl1. HYDROLOGYAND WATER QUALITY-
Would the ro'ect:
a)Violate Regional Water Quality Control Board water X
uali standards or waste dischar e re uirements? 9, 13
b)Substantially deplete groundwater supplies or interfere
substantially with groundwater recharge sach that there
would be a net deficit in aquifer�o�ume or a lowering of the
loca!groundwater table level (i.e.,the production rate of pre- X
existing nearby wells would drop ta a le�el which would not
support existing tand uses or planned uses for which permits
have been ranted ? 1,7
c)Substantially alter the existing drainage pattem o�the site
or area, including through the alteration of the course of a X
stream or river, in a manner which would result in substantial
erosion or siltation on-or aff-site? 9,'{3
City of Arroyo Grande December 23, 2p09
11
Agenda Item 9.b.
Page 37
d)Substantially alter the exiskfng drainage pattem of the site
ar area, i�cluding through the alteration of khe course of a
strearn or river,or substantially increase the rate or amount X
af surface runofF in a manner that would result in floocfing
on-or off-site? 9, 13
e)Create or con#ribute runoff water which would exceed the
capacity of existing or planned stormwater drainage systems X
to cantrol? 9, 13
f}P1ace housing within a 100-year floodplain, as mapped on
a federal Flood Hazard Boundary or Flood Insurance Rate X
Ma or other flood hazard delineatian ma ? 12, 13
g)Place within a 100-year floodplain structures which would X
im ede or redirect flood flows? 12, 13
a, b, c, d, e, f, g: The Ce�tral Coast Water 8oard requires municipalities, via the Municipal General Storm
Water Permit, to minimize negative impacts on aquatic ecosystemS and degradation of water quality to
the maximum extent practicable. Permittees must implement Best 1Nanagement Practices (BMPs) that
reduce pollutants �n storm water runoff to the kechnology-based s#andard of Maximum Extent Practicable
{MEP} to protect water quality. The goals of post-construction best managerr�ent practices (BMPs}are to
prevent and control erosion and sedimentation, pro�ide source control of potential pallutants, control and
treat runoff, and protect wetlands and water quality resources. Post-constructian BMPs are required to
achie�e stormwater quality standards through site-planni�g measures. Vegetati�e swales or ather
biofilters are recommended as the preferred choice �or post-canstruction BMPs for all projects with
suitable landscape areas, because these measures are relatively economical and require limited
maintenance. For projects where landscape based treatment is irnpracticable, or insufficient to meet
required design criteria, ather post-construction BMPs sho�rld be incorporated. All post-construction
BMPs must be maintained to operate effectively. The BMPs listed belaw can be routinely designed into a
project to controE specific sources of pollutants once a project is completed.
POST CONSTRUCTION BMPS
MM VII-1: The fallawing BMPs shall be incorporated into the project:
• Root Downspout_Svstem. Direct roof drains to pervious areas to allow
infiltration pribr to discharging to water bodies or the municipal storm
drain systerrt.
■ Run-off Control. Mai�tain post-development peak runoff rate and
a�erage volume of runoff at levels that are similar to post-developrrient
levels.
■ Labelin anc[ Maintenance of Storm Drain Facilities. Labek new storm
drain inlets with "No Dumping — Drains to Ocean" to alert the public to
the deskination of stormwa#er and to prevent direct discharge of
pollutants into the starm drain.
■ VehiclelEquipm�nt Cieaninq. Commerciallindustrial facilities or multi-
famiEy residential develapment� of 50 units or greater should either
pro�ide a covered, bermed area for washing acti�ikies or discourage
�ehiclelequipment washing by remo�ing hose bibs and installing signs
prohibi#ing such uses. Vehic�elequipment washing areas shall be pa�ed
designeci to prevent run-on or run off from the area, and plumbed to
drai� ta the sanitary sewer.
Commercial car wash facilities shaf! be designed and operated such that
no runoff from the facility is discharged ta the storm drain system.
Wastewater from the facility shall discharge to the sanitary sewer or
wastewater reclamation system.
Clty af Arroyo Grande Decem6er 23, 2009
12
Agenda Item 9.b.
Page 38
■ Common Area Litter Control. Implement trash management and litter
con#rol for commercial and industrial projects or large-scale residential
developments ta pre�ent litter and debris from being carried ta water
bodies or the storm drain system.
■ Food 5erriice Facilities. Design food service facilities (including
restaurants and gracery stores) to ha�e a sink or other area far cleaning
floor mats, containers, and equipments that is connected to a grease
interceptor priar to discharging to the sanitary sewer system. The
cleaning area should be large enough to clean the largest mat or piece of
equipment to be cleaned.
■ Refuse Areas. Trash compactors, enclosures and dumpster areas
should be covered and protected from roof and surface drainage. Install
a self-contained drainage system that discharges to the sanitary sewer if
water cannot be di�erted from the areas.
■ Outdoor Stora�e Controls. Oils, fuels, solvents, coofants, and other
chemicals skored outdoars must be in containers and protected from
drai�age by secondary containment structures such as berms, liners,
vaults or roof covers andlar drain to the sanitary sewer system. Su1k
. materials stored outdoors must also be protected from drainage with
berms and ca�ers. Proeess equipment stored ou#doors must be
inspected far proper function and leaks, stored on impermeable surFaces
and co�ered. �mplement a regular program of sweeping and litter control
and develop a spill cleanup plan far storage areas.
■ Cleaninp, Maintenance and Processinq _Controls. Areas used for
washing, steam cleaning, maintenance, repair.or processing must have
impermeable surfaces and cantainment berms, roof covers, recycled
water wash facilityr, and discharge to the sanitary sewer. Disc�arges to
tF�e sanitary sewer may cequire pretreatment systems andlor approval of
an incfustriaf waste discharge permit.
■ Loadin Dock Conkrols. Design loading docks to be co�ered, s�rrounded
by berms ar curbs, or constructed to pre�ent drainage onto or from the
area. Pasition roof downspfluts to direct stormwater away from the
loading area. Water from loading dock areas shall be drained to the
sanitary sewer, or di�erted and coEiected for ultimate discharge to the
sanitary sewer, Door skirts between the trailers and th� building should
be installed to �revent exposure of loading activities to rain.
Streetlparking {ot Sweepinq; Implemer�t a program to regularly sweep streets, sidewalks and parking lots
to prevent the accurnulation of litter and debris. Debris resulting from pressure washing should be
trapped and collected to pre�ent entry into the starm drain system. Washwater containing any cleaning
agent or degreaser should be collected and discharged to the sanitary sewer.
Clty of Arroyo Grande December 23,�009
13
Agenda Item 9.b.
Page 39
Less Than
ISSUES: Patentially Signfficant Less Than
Significant With Significant No Impact
Impact Mitigation Impact
Encar oratian
IX. L.4ND USE AND PL.ANNING-would the
ro'ect:
a)Physically divide an established community?[1,2,4,5,6, X
13, 14
b)Conflict with any applicable land use plan, policy,or
regulation of an agency wit�jurisdiction o�er the project
(including, but not limited to the general plan,specific pian, X
local coas#af program,or zoning ordinance)adopted for the
purpose of a�oiding or mikigating an enviranmental effect?
1 2,4,5,6, 13, 14
c)Conflict with any appficable habitat conser�ation plan or X
natural communities conservation lan? 1,2 4,5,6, 13, 14
a, b, c - After re�iew of the cited documents, the project location and description, no impacts will occur
related to 1) di�iding and established community, 2) conflicts with land use policies or 3) habitat
conservakion plans.
Less Than
ISSUES: Potentially Significant Less Than
Significant With Mitigation Significant No
lm act Incor aration !m act Im act
X. MlNERAL RES�URCES-would the ro�ect:
a) Resuki in the loss of availability of a k�own mineral
resource classified MRZ-2 by the 5tate Geqlagist that would x
be of value to the region and the residents of the state?[1,
5,8 14
b) Result in the los5 af a�ailability of a locally-important
minerat resource reoovery site delineated on a local general X
lan, s ecific lan or other land use lan? 1,5, 6, 14
a and b - After re�iew of the cited cfocumenfs and project description, the project will not impact known
mineral resources.
Less Than
fSSUES: Potentially � Significant Less Than
Significant With Mitigation Significant No
Im act Incor oration Im act Impact
Xl. NDISE-Would the pro'ect result in:
a) Exposure of persons to or generatian of noise le�els in
excess of standards established in the local general plan or X
noise ordinance,or applicable standards of other agencies?
1,3, 13, 14
b) Exposure o#persons ta or generakion of excessive
groundbome�ibration or groundbarne noise le�els?[1, 3, X
13, 14
c)A substantial permanent increase in ambient noise levels
in the project vicinity abo�e le�els existing without the X
ro'ect? 1, 3, 13, 14
d)A substantial temparary or periodic increase in ambient
noise I��els in the project vicinity above fevels existing X
without the ro'ect? 1,3, 13, 14
e)For a project located within an airport land use p�an or,
where such a plan has not been adopted,within twa miies of
a public airport or public�se airpoft,would khe project X
expose peopls residing or warking in the project area ta
excessi�e noise levels? 1,3, 13, 14
Cfty of Arroyo Grande December 73,2009
14
Agenda Item 9.b.
Page 40
Less Than
ISSUES: Potentially Significant Less Than
Significant With Mitigation Significant No
Im act Encor oration Im act Im ac#
f�For a project within the�icinity of a private airstrip would
the project expose penpte residing or working in the project X
area to excessive�oise le�eks? 1, 3, 'E 3, 14
a, b, c, d, e, f— Based upon the cited documenks and the project description, no longterm impacts related
to noise, �ibration or airport conflicts will result. However, existing noise le�els would be increased
. temporarily during the conskruction phase of this project. Noise resulting from canstruciion activi#ies wili be
short-term, and is subject to the City's Noise Ordinance.
The project is expected to generate loud noise during construction that wil� �mpact a�jacent developrnent.
This is considered a potentially significant impact that can be mitigated to a less-thar�-significant le�el wfth
implementation of khe below mitigation measures. Long-term increases in traffic and ather operational
nase levels are considered less-than-significant impacts and no mitigation measures are necessary.
MM XI-1: Construction activities sha[I be restricted to the haurs of 8 a.m. and 7 p.m. Monday through
Friday, and between 8 a.rri. and 5 p.m. on Saturday. No construction shali occur on Sunday. Equipment
maintenance and ser�icing shall be confined to the same hours. To the greatest extent possible, grading
and construction acti�ities should occur during the rrtiddle of the day to minimize the potential for
disturbance of neighboring noise sensitive uses.
MM XI-2: All consiruction equipment utilizing internal corr�bustion engines shall be required to have
mufflers that are in good condikion.
Less Than
ISSUES: Poter�tially Signlflcant Less Than
Signifcant With Mitigation Significant No
Im act Incor oration Im act Im act
Xll. POPULATlON AND HbUSING-Would the
ro'ect:
a) Induce substantial population growth in an area,�ither
directly{far exampie, by propasing new homes and x
businesses)or incEirectly(for example,through extension of
roads or other infrastructure ? 1, 13
b)Displace substantial numbers of existing housing,
necessitating the construction of replacement fi�ousing X
elsewhere? 1, 13
c} pisplace substantial numbers of people, nEcessitating the X
constructipn of re lacement housin elsewhere? 1, 13
a, b, and c — Based upon the cited documents and the project descriptian, no impacts related to
population and housing will result.
City of Arroyo Grande December?3,2009
15
Agenda Item 9.b.
Page 41
Less Than
ISSUES: Potentially Sign'tficant Less Than
Significant With Mitigation Significant No
Im act lncor oratian Im act Im act
X!!1. PUBLlC SERVICES-would the project result in
substantial ad�erse physical impacts associated with the
pro�ision of new or physically altered go�ernmental facilities,
need for new ar�hysically altered go�ernmental facilities,
the construction of which could cause significant
en�ironmental impacts, in order to maintain acceptable
service ratios,response times or other performance
ob'ectives for an of the ublic services:
a Fire rotection? 1, '13 x
b Police rotection? 1, 13 X
c Schools? 1, 13 X
d Parlcs? 1, 13 X
e Other ublic facilities? 1, 13 X
a. The project is within the protection capabiliti�s af the Fire Departrnent and wilE not compromise
currently acceptable service ratios, response times, equipment or staffing le�els. No impacts will result.
b. The project is a police station and will serve to increase police department ef#ecti�eness and will not
decrease service ratios, response times, eq�ipment or staffing le�els. No impacts will result.
c. Based upon the project description, the project does no# impact schools.
d. Based upon the project description, the project daes not impac# parks.
e. The proposed project would slightly increase demancf for maintenance of public Ciky roadways, but
these effects wouEd be minor. Less than significant impacts wauld result.
Less Than
ISSUES: Potentially Significant Less Than
Significant With Mitigatio� Significant No
Im act Incor oration Im act Im act
X1V. RECRFATION-
a)Would the project increase the use of existing
neighborhood and regional parks or other recreational X
facilities such that substantia!phy5ical deterioration of the
facili would occur or be accelera#ed? 1, 13
b}Does the project include recreational facilities or require
the construction or expansion of recreational facilities that X
mighf have an ad�erse physical effect on the environment?
1, 13
a. Based upon the project description, there will be no impacts on neighborhood recreation.
b. Based upon the project description no new recreational facilities need to be constructed or
- expanded.
Clty of Arrayo Grande December 23, 2009
16
Agenda Item 9.b.
Page 42
Less Than
ISSUES: Potentially Significant Less Than
Signiflcant With Mitigation S'tgnificant No
Im act Incor oratian Im act Im act
XV. TRANSPORTATlON/TRAFFIC-wouid th�
ro'ect:
a}Cause an increase in traffic which is substantial in relation
to the existing traffic load and capacity of the street system
{i.e., result in a substantial increase in either#he number of X
�ehicle trips,ti7e�olume to capacity ratio on roads,or
con estion at intersections ?
b)Exceed, either indi�idually or cumulati�ely, a level af
service standard established by the county congestion X
mana ement a enc �or desi nated roads or hi hwa s?
c)Result in a change in air traffic pattems,including either
an increase in traffic levels or a change in location that X
results in substantial safe risks?
d)Substantially increase hazards to a design feature(e.g.,
sharp curves or dangerous intersections)or incampatible X
uses e. .,farm e ui ment?
e Resuit in inade uate emer enc access? X
Result in inade uate arkin ca aci ? X
g)Co�flict with adopted policies supporting alternative X
trans rtation e. ., bus tumouts, bic cle racks ?
a and b - Traffic related to palice station uses is generally less than comparable sized affice
develop�'nents. The police department utilizes two shifts during each 24 hour period (6 am - 6 pm and 6
pm - 6 am). The day shift utilizes approximately 20 employess while 6 employees are assigned to the
night shift. SANDAG trip generation rates indicate 14 trips per 1000 square feet far single tenant offices
which is estimated to generate 292 trips per day. The addition of these #rips onto Rodeo Dri�e, West
Branch Street and surrounding interseckions would ha�e a less than significant impact. .
c, d, e, f, and g - Based upon the cited documents, the project description and review of the project plan,
no impacts related to safety risks will result due to design, emergency access, inadequate parking or
alternati�e transportation.
MM XV-1: The applicant st�all install sidewalks on the West Branch Street and Rodeo Drive frontage prior
to occupancy.
Less Yhan
lSSUES: Potentially 5ignificant Less Than
Signi�cant With Mitigation Significant No
Im act Incar oration Im act Im act
XVI. UTILITIE5 AND SERVICE SYSTEMS-
Would the ro'ect:
a}�xceed was#ewater treatmer�t requirements of the X
a licable Re ional Wafer Quali Control Board? 1, 8
b) Require ar result in the construction of new water or
wastewater treatment facilities or expansion of existing X
facilities,the construction of which could cause significant
en�ironmental effects? 1,8
c) Require or result in the canstruction of new storm water
drainage facilities or expansion of existing facilities,the X
construction of which could cause signi�cant en�ironmental
effects? 1,9
d)Are sufficient water supplies a�ailable to serve the project
from existing entit{ements and resources,or are new or X
ex anded entitlements needed? 1,6
e)Has the wastewater trea#ment provider which serves or
� may ser�e the project determined that it has adequate X
capacity to serve the project's prajected demand in addition
to the ravider's existin commitments? 1,6
City af Arroyo Grande December 23, 2009
17
Agenda Item 9.b.
Page 43
�Is the project served by a landfill with suificient permitted
capacity to accommodate the projecYs solid waske disposal X
needs,and,does the project comply with federal,state,and
locai statutes and re ulations related to solid waste? 1,6,8
a, b, c, e, f. The proposed project will tie into existing infrastructure far power, gas,
communicatians systems, water treatment and solid waste disposal. The proposed project is
within the expected demand for these services based on the City's General Plan; therefare any
impacts to utilities and service systems is considered ta be less than significant.
d. The City is currentfy in a"severely restricted water supply condition", as defined in Municipal Cade Section
13.05.040. Any new development co�ld place a further burden on the Cit�s already limiked water supply.
There are a number of strategies that the applicant can employ in the design and construction of the project
(ultra low-flow fixtures, graywater systems, etc)that could potentially reduce khe estimated an�ual water use.
Implernentatian of the following mitigation rr�easure will reduce the impact to the City's water supply to a less
than significant le�el:
MM XVI -1: �he appEicant shall offset the estimated water demand of the project by either:
1. Implementing an off-site water neutralization program #or any facility or prQperty
served by the City that reduces water use by an equivalent (or greatert number of acre-
feet per year as estimated project demand; or
2. Payment of a water neutralization fee (currently $5,995/acre-#oot} to offset estimated
pro�ect demand through funding of various water canservation prograrrzs administerad by
the City {cash for grass, appliance rebates, etc}.
MM XVI-2: Prior to canstruction, the app{icant shall submit detailed calculations showing the
total estirriated water demand of the project based on implementatian of specific on-site water-
saving strategies (ultra low-flow fixtures, con�ersion of turf areas to drought tolerant landscaping,
graywater systems, etc}.
Potentially Less Than Less Than
XVII. MANDATORY FINDINGS OF Significant Significant gignificant No
SlGNIFICANCE im act W�th Mitigation im act �mpact
p Incor oration �
a)Dqes the project har+e the potenkial ta degrade the quality
af the en�ironment,substantially reduce the habitat of a fish
or wifdlife species,cause a fish or wildlife population to drop
below seff-sustaining fevels,threaten to eliminate a plant or X
animai community, reduce the numher or restrict the range
of a rare or endangered plant or anima!or eliminate
important examples of the major period5 of Califomia history
or rehisto ?
b) Does khe project ha�e the pokential to achieve s�ort-
term,to the disadvantage of long-term,environmentat X
oals?
c)�oes khe project have impacts that are individually limited,
but cumulatively considerable? {"Cumulatively
cor�siderable"means thak the incremental effecks of a project
are considerable when viewed in cannection with the effects
of past projects,khe effects of other current projects,ar�d the
effects of robable future ro'ects ?
d)Does the project have en�ironmental effects that will
cause substantial adverse effects on human beings,either X
directl or indirecU ?
Clty of Arroyo Grande �ecember 23, 2Q09
1$
Agenda Item 9.b.
Page 44
a. Based upon the anaiysis throughout this Initial Study, the proposed project does have the
poter�tia{ to degrade the quality of the environment related to Air Quality and lJtilities and Service
Systems, hawever mitigatEor� measures will reduce these impacts to be�ow significant Eevels. The
project, based upon the project description and its infill location, will not reduce the habitat of a
fish or wildlife species, cause a fish or wildlife population to drap beiow self-sustaining levels,
threaten to eliminate a plant or animal community, reduce the nurr�ber or restrict the range of a
rare or endangered piant or animal or elimir�ate important examples of the major periods of
California history or prehistory.
b. The project would redevelop property consistent with General Plan land use and Municipal
Code zoning designations and does not have the potential to achie�e short-term, to the
disadvantage of long-term, en�ironmental goals.
c. As described in this Initial Study, the incrementai related to Air Quality and Utilities and Service
Systems, when considered in combination with the effects of past prajects, current projects, and
probable future projects in khe planning area, would result in iess khan significant impacts upan
incorporation af mitigation measures and conditions of praj�ct approval.
d. Conditions of appro�al related to identified issues in this document would ensure consiste�cy
with refevant Genera! Plan policies and developmen#standards and would ensure that the project
wi11 not cause substantial acf�erse effects on hurnan beings, either directly or indirectly.
City of A�royo Grande December 23, 2U09
19
Agenda Item 9.b.
Page 45
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 9.b.
Page 46
� pRROYO
° �p
� IfICOqPO�IAT �
. D
� .�� ,o, ,+„ * MEMORANDUM
� c��►FOR��*
TO: CITY COUNCIL
FROIIA: STEVEN ADAMS, CiTY MANAGER
SUBJECT: CONSIDERATION OF REDESiGN (3F SHORT STREET TO BE ONE-
WAY AND A PURCHASE AND SALE AND IMPROVEMENT
AGREEMENT WiTH NKT COMMERC�AL F�R ACQUISITION OF
PROPERTY AT 300 EAST BRANCH STREET AND SALE AND
�EVEL�PMENT OF CtTY PROPERTY AT 2�0 ANQ 2�8 EAST
BRANCH STREET AND THE ADJACENT PARKING AREA
DATE: FEBRUARY 23, 2a10
RECOMMENDATION:
It is recommended the City Council: 1) adop# a Resalution adopting a Negative
Declara#ion with Mitigation Measures 2) appro�e Short Street and Centennia! Park
prelimir�ary design conce�ts and direct staff to prepare conceptual design drawings;
�- 3} approve a Purchase and Sa�e and impro�ement Agreement with NKT Commercial
for acquisition of property at 300 East Branch 5freet, sale of City property at 200 East
Branch Street, 208 East Branch Street and the parking area in between,
de�elopment of a 5,7Q0 sq�are foat commerciaE building at Short Street and East
Branch Street, and adapfive reuse of the 208 East Branch Street building; 4)
authorize the City Manager to execute documents to obtain debt fnancing of up to
$1.2 million for costs associated with acquisition of the 300 East Branch Street
property thraugh the United States Department of Agricul#ure (USDA) Rural
De�elopment Community Faci�it�es Iow-interest loa� program; and �) award a bid in
the amou�t of $39,991 for construction of. a fire sprinkler system in the 300 East
Branch Street building.
FINANCIAL IMPACT:
� A total budget of $25�,fl00 is current�y included in the Capital �mprovement Program
(CIP), which consists of a combination of grant, donation and park de�elopment
impact fee re�enues. Staff reported at t�e February 9, 2010 meeting that $100�OD0
in donatio�s has already been committed. It is I�kely that this will be reduced to
$50,000 under #he alter�ative proposal, b�t the cost of Centenr�ial Park
impro�ements wil! also be significar�tiy decreased.
The C�P includes a total b�dget of approximately $2.1 million for the City Ha�l
Complex upgrade project. It will likely be proposed ir� the fu#ure to reduce tf�is budget
�
Agenda !#em 9.c.
Page 1
CfTY COUNCIL
REDESIGN OF SNORT STREET TO BE ONE-WAY AND A PURCHASE AND
SALE AND tMPROVEMENT AGREEM�NT WITH NKT COMMERCIAL
FEBRUARY 23, 2010
PACE 2 �
by approximatefy $750,000 in arder to address the projected Ger�eral F�nd bvdget
shortfall in FY 2010-91 and de[ay improvements to the exis#ing Cify Hall �uilding.
Cost to acquire the property at 300 East Branch Street is $2,Q20,000. This is
reduced by the sa�e of three properties as follows:
• 200 E. Branch S#reet $350,�U0
• Parking Lot $260,0�0
• 208 E. Branch Street $239,000
AIE costs are based on recently e�pda#ed appraisals.
Therefore, the #otaf cost of the property acquisition is $1,17'1,000. When adding the
cost for installing fre s{�rinklers ($40.044) and budgeting miscellaneous costs
associated wi#h occupying the building {$20,000), 'the total cost to the City is
estimated to be $1,226,QQ0.
The devefoper has also agreed to pay apprafsed va��e for t�e �acant land in the
Centennial Square for use for autdoor dining for the p�oposed restaurant. T�is
results in an additional $25,000 in revenue. Therefore, this wo�ild reduce the tota!
cost to approximately $'�.2 mil�ion. Howeve�, the Council expressed some interest i�
leasing an easement instead of selling the land. This woulc� decrease the payment by
$5,000. �
It is proposed to fund $1.2 million through a USDA Rurai De�elopment Community
Facilities !ow-interest loa�. The loan has been approved and the current interest rate
is 4%, which may increase an April 1, 2Q10 if the City is not able to commit to the
program by that time. Annual cost to the Gity is estimated to be approximatsly
$78,000 for a 30-year term. Approximately $58,000 would be funded from Local
Sales Tax revenues and $20,000 would be funded from the Wa#�r and Sewer Funds.
When compared to the costs of maintaining the existing facilities and reconsideration
o# the reorganization plan, it was determined there is no initial cost increase and
substantial cost savings in future yea�s.
Under the new proposed altemati�e, �here is a new cost to modify Short Street, which
is estimated to be approximately $3U,000 to $50,000. Staff recommends #his be
funded from Local Sales Tax funds currentiy budgeted for the City Ha�l
improvements.
The City will also recei�e $80l�DO in Parlcing [n-Lieu funds. Other building permit and
deve�opme�t fees from th� projec# are projected to be over $150,000. Annual sales
tax projected from the projec# is approximately $19,400. Ar� increase in
Rede�e�opment Agency tax increment funding is also expected, but not calculated.
�
Age�da Item 9.c.
Page 2
CITY COUNGIL
REDESIGN OF SHORT STREET TO BE ONE-WAY AND A PURCHASE AND
SALE AND IMPROYEMENT AGREEMENT WiTH NKT CQMMERGIAL
FEBRUARY 23, 2Q70
� PAGE 3
BACKGROUND:
The existing City Hall Comp�ex is composed of the City Ha[I, Eng'sneering Di�ision,
Building & Life Safety Division and Co�ncil Chambers buildings. These facilities
currently ha�e a number of deficiencies in meeting Federa! America�s with
Disabilities Act (ADA} regulations, space, s#ructural and repair needs.
A number of efforts and citizen committees ha�e attempted to address #he Ci�ic
Center needs dating back to 1975. In 2004, in response to a needs assessment and
feasibility study prepared by Fred Sweeney of Phillips Metsch Sweeney Moore
Architects, the Gity Counci! approved a preferred site and pfoposed funding strategy
that would have renovated C�ty► Hall and constructed a new two-story building at the
current Engineering Division building and B�ilding and Life Safety building sites.
When the former Farm Credit building became a�ai[able in 2U08, it provided an
opportunity to address these needs in a more cost effecti�e way. Staff proposed and
negotiated with tE�e new building owner, NKT Commercial, an agreeme�# to acquire
the building and to combine it with a property #rade and de�elopment in order to
minimize the cash required by the City ar�d simultaneously accomplish other City
goals in #he Village.
Tt�e proposal included sale of the properties at 200 East Branch Street, 208 East ,
� Branch Street and the p�rking lot in befween, renovation and reuse of the Conrad
House, remo�al of the Building & L�fe Safety Building, de�eEopment o# a new 5,700
square foot retail ar�d restaurant bu'tlding, and closure of Short Street by the City to
construct a pedestria� plaza with outdoor dining on both sides. The pedestrian plaza
was proposed to be named Centennial Plaza or Square in recognition of the City's
upcoming Centennial Celebration.
Results and recommendations were presen#ed ar�d discussed at the foltowing Ci#y
Cour�cil meetings:
• February 10, 2009
• June 23, 2009
• December 8, 2009
• February 9, 2U10
The Centennial Sqe�are was pre�iously discussed at two meetings ir� association with
the East Branch Streetscape project and had been identi�ed as Phase fl of that plan.
A public workshop was also coo�dinated by RRM Design Group in order to soCici#
community feedback regarding the project, particuiar�y from Village businesses.
At the April 24, 2009 mee#ing, t�e City Half and Engir�eering Di�ision buildings were
designated as historical resources by the City Council. Historical status of the
Building and Life Safety Di�ision buitding was cansidered by the City CouncEl at the
�
Agenda Item 9.c.
Page 3
cinr couNCi�
REDESIGN OF SHORT STREET TO BE ONE-WAY AN� A PURCHASE AND
SALE AN� IMPROVEMENT AGREEMENT WITH NKT COMMERClAL
FEBRUARY 23, 2010
PAG E 4 �
May 2fi and June 9, 2049 meetings. Based on the findings of the Histor"scal
Assessmer�t aeport, the Cauncil voted not to designate it as historic. Hawe�er, the
Council did direct staff to incl�de an option in any proposed project that maintained
the building and/or fa�ade.
A# the February 9, 201Q meeting, there were a sign�cant number of public comments
regardi�g the project_ Input was afmosf e�er�ly divided. The primary concem of
those opposed was the proposed closure of Short Street. An alternative concept was
prese�ted by Gary Scherquist, which wauld straighten Short Street and main#ain it as
a two way street, maintain fhe Building & l.ife Safe#y Di�ision buildfng and relocate
Centsnnial impra�ements to #he open space area adjacent to the Gazebo. City
Co�ncil directed staff to meet rn�th #he developer to determine the feasibility of
deueloping a� aiternati�e that would incfude the proposed commerciai project,
maintain Short Street open as a one-way entrance ta Olof�an Alfey, and relocate
Centennial related improvements to the open space�area adjacer�t to the Gazebo.
ANALYSIS OF ISSUES:
NKT Commercial has agreed to a proposed modifica#ion to the agreement that would
maintatr� 5hort Street as a orte-way street wi#h no o#her changes to the fina�cial
aITangement. Staff met with representati�es of NKT Commecciaf, RRM Design
Group and Gary Scherquist to disc�ss proposed improvements. A preliminary �
conceptuai design is attached prepared by RRM Desigr�, which incorporates many of
the features s�ggested in the plan propased by Mr. Scherquist.
Under the proposed alternative, Short Street wou�d become a one-way street with
ingress #o Olohan Afley and a s#reet width of 14.5' to 16'_ The alignmer�t is
recommended to be straightenecf in arder to pro�ide nec:essary space for outcloor
dining, landscaping, and to save existing trees.
Improvements in recognition of t�e City's Cen#e�nial would p�imarily be relocated to
the grass area adjacent #o the Gazebo, along with proposed upgrades to the Gazebo
structure. This area is recommended to be designated as °Centennial ParkA. By
reducing the street width to one-way, it also pro�ides an increased open space area
adjacent to the sidewa[ks tha# would allow addE#ional fandscape and ather pedestrian
amenities alor�g Short Street. Alternati�e paving surfaces are proposed in order to
maintain #he feel of a pedestrian sq�are when the street is temporarily closed for
community acti�ities. A ro�led curb is recommended in order to further integrate the
street with the pedestrian areas. Lastly, it was determined the Gazebo area
(Centennial Park) could be expanded toward Short Street, given current travel lanes.
NKT Commercial has indicated the project lik��y becomes economically infeasible �f
two-way access on Short Street is maintained, Given the already low rate of retum
on tne project, which was verifed by the City's rede�elapment consultant at the last
�
Agenda [tem 9.c.
Page 4
cinr couNCr�
REDESIGN QF SHORT STREET TO BE ONE-WAY AND A P[�RCHASE AND
SALE AND IMPROVEMENT AGREEMENT WITH NKT CQMMERCIAL
FEBRUARY 23, 2010
� PAG E 5
meeting, any additiona� reduct+o� in leasin� capabilities threatens the economic
�iability o# the project. Therefore, reduced area and two-way traffic ad�acent ta fhe
outdoor dining area has been deemed ecanomicaf[y i�feasib�e for the de�eloper. It
was also deemed economically infeasEble to mai�tain the exist�ng fa�ade of #he
Building � E.ife Safety Di�ision b�ilding under the alternative proposal.
The results of a structural and cost analysis of #he Engineering Division building
prepa�ed by Cannon Associates and Phillips Metsch Sweeney Moore Architects
concluded that immediate impro�ements to this building would be necessary if
maintained for City oifices_ While it has been determined that impro�emeRts to the
City Hall and Council C�ambers could 6e more easily delayed, they should be
addressed within the neaf future i� order to address potential liabi�ity and additional
structura� problems. Therefore, if the project is not approved, funding wilE need to be
appro�ed for impro�ements to the Enginee�ing �i�ision buildtng and additional
staffing. A[ternati�ely, the Councii can consider a reduction of office hou�s fo� the
Buifding & Life Safety Division.
. Maintaining one-way ingress on Short Street addresses the primary concern
identified by adj�cent property owr�ers, which was to pro�ide ease of �ehicle access
to potential customers. Et also addresses current and f�ture increased pfojected
� safety concerns regarding left turns out of Short Street. It does not address concerns
regarding limited options for left tum mo��ments onto East Branct� Street, but the
traffic study indicated no traffic impacts or mitigatian measures from the original
proposed closure. Therefore, impacts on Bridge 5treet and Mason Street shouid be
only fiurther minimized by the mainte�ance of one-way ingress.
The proposed plan a�so does not add�ess concerns that have been identified by
business owners regard'rng the need ta maintain two-way access on Short Street fof
farge truck deEiveries. Based on feedback from business owners, large trucks
c�rrently enter on Sho�t Street and then back up and also exit on Short Street. This
is apparent�y due to the inability to turn left from Br�dge Stree# to East Branch Stree#
and difficufty and difficulty of tuming right onto East Branc� Street. Engineering staff
and consultants both assessed the �ehicle turning radius of Short St�eet, Bridge
Street, Mason Street and East Branch St�eet turns. A copy of fhe results is attached.
It concludes that the proposed one-way s#reet wi�l not pror►ide adequate access for
trucks. Howe�er, it atso indicates that Mason Street and B�idge Street provide a
larger turning radius than Short Street. Therefore, staff has concluded that
convenience of truck deli�eries will be negati�e�y impacted, but the analys�s does not
support that they wo�ld be elimir�ated.
The impact on parking remains unchanged witF� the alterr�ati�e proposal. T�e
proposed sale of the pa�lcing lot area between the B�ilding and Life Safety Division
buildi�g 2�nd the Engineering Di�ision building wiN eliminate 15 existing spaces. The
�
Age�da Item 9.c.
Page 5
CITY COUNCIL
REDESIGN OF SHORT STREET TO BE ONE-WAY AND A PURCHASE AND
SALE AND IMPROVEMENT AGREEMENT WfTH NKT COMMERCIAL
FEBRUARY 23, 2010
PAG E 6 �
commercial project par�Cing req�irement wil� be 16 spaces. The develo{�er proposes
to construct 7 spaces, pay in lieu #ees for o�er 3 spaces and i# is proposed to provide
credit for 6 spaces due to the irocrease af public parking f�om acquisifion of the 300
East Br�ncF� Street propeity. That !ot has a total of 24 spaces. The p�rking in-lieu
fees paid will be instnamentai in fundir�g t�e expansio� of the Le Point street parking
lot, which is proposed to add rvughly fi5 spaces. Expansion of t�e Le Poin# Street
parking lot is budgeted and e#forts are under way ta acquire add�tionai property.
Therefore, constructior� of the expanded lot is �rojecfed in FY 2U10-71, concurrent or
short�y follovr�ng the proposed project. Therefore, whe� C�ty effarts are viewed in
their entirety, the resu�t will be a substantial net increase in available pub�ic parlcing.
The Downtown Parking Ad�isory Board �oted 2-1 in support of the project.
There was Councii discussion at the February 9, 2010 meeting regarding a pote�tia�
pre#erence to lease the right-of-way for outdoor dining rather than sell it_ While it wifl
dec�ease tF�e short-term cost of the project, the intent is increase futUre flexibility.
However, tF�e developer has indicated that a 64-year lease would be necessary since
the p�oject has been designed around the ability for outdoor dining. Therefore, staff
does not believe there is any benefit to the City from a iease, but the agreement has
been mod�ed to include either a sale or lease at the discretion of the City Counctl.
Th�re were also comments made at the Febru2�ry 9, 2�10 meeting regarding an �
alternati�e of selli�g the City Hal! property to hel� reduce the initial costs to the Cit�►
and upgrade needs of the Ci#y Hail building. Staff reviewed this aption extensi�ely
when the origi�al proposal was developed and determined it would not adequately
address the City's short or long term operational needs. Staff strongly recommends
against any such di�ec#ion without fi�s# completing a comprehensive space needs
analysis. NKT Commercial has i�dicated they will not purchase the property as is.
Therefore, since any sale would need to be considered separately, the agreement
could be approved and this option could stifl be e�alua#ed in the future. However,
additional consuftant costs would be required.
Please keep in mind that t�e value of the fo�mer Farm Credit buifding is largely due to
its proximity to the City's other buildings. Staff's recommendations are designed to
nat only accomplish multiple goals, bu# to also balance these goals, and were based
on the community input from the 20�4 needs assessment and feasibility study. !f a
decision is made to sell all existing City Hail property base�i solely on costs, staff
would ther� recommend the results of the 2004 study be re-evaluated and other
altemati�e huildings autside the core of the Village be co�sidered.
The primary upgrade expense required to occupy the 300 East Branch Street
building is the installation af fire sprinkters. This requirement is triggered due to the
distance between entrar�ces in the buifding. The installat�on of fire sprinklers was
originafly de#ermined to be more cost effecti�e thar� installing an addi#ional entrance.
�
Agenda Item 9.c.
Page 6
CITY COUNCIL
REDESIGN OF SHORT STREET TO BE ONE-WAY AND A PURCHASE AND
SALE AND IMPROVEMENT AGREEIVIENT WITH NKT COMMERCIAL
FEBRUARY �3, 20�0
� PAGE 7
it will also help �rotect important City records. The system has been designed and
bids ha�e been ob#ained. The bid Iist is attached. The low bid is $39,9�1 submittecf
by Alpha Fire Spr�r�kler Corp. Additional costs of approximately $10,D00 will be
necessary for upgrades to the water system to accommodate the fire spr��kiers. This
warlc will be performed by ir�-house staff. Staff recommends the City proceed with
this work so the building can be occupied as quickly as possible.
The Condi�ional Use PermiE application was accepted for processing and deemed
complete in October 2009. Therefore, the project is not subject to t�e moratorium
adopted at the Novem�er 10, 2009 meeting.
ALTERNATIVES:
The following altematives are presen#ed for cor�sideration:
• Approve staffs recommendation that would include the purchase and sale of
properties, de�elopment of #he proposed commercia� project, modifications to
Short Street to maintain it as a one-way street, and impro�ements to the
Gazebo area in order to establish it as Centennia� Park.
• A�pro�e the original proposal, which would ciose Sho�t Street and create the
Cer�tennial Square pedestrian area.
�"' . Maintain the existing facilities, authorize design of improveme�ts to t�'�e
Engineering Di�ision building, approve an extension of the lease at 300 East
Branch Street to temporarily �ouse staff during cons#ruction, approve replacing
a part-time 4ffic;e Assistant II position with a full-time Be�i�dir�g Technician
position, and appropr�ate funding far the position. Under this proposal, the City
Council may a�so want to direct staff to update the space needs analysis and
conduct future workshops to e�aluate other locations, ideas or al#ernati�es for
City Hall operations.
A�VANTAGES:
The project wvuld address significant and costly streictural, ADA, repair and space
deficiencies in City office facilities at a much fower cost than other altematives
e�aluated. This includes a significant reductio� in long-term costs since the former
Farm Credit building provides necessary space to meet long-terrri needs without
future construction. It woufd increase City operational efficiency and servioe le�els.
It pro�ides an important eeonomic devefopment opportunity to increase businesses,
jobs, customers, visitors a�d Ciry re�enues. Lastly, it would also expand Village
e�hancements and beaut�cation consistent with the character o# the Village, while
maintaining convenience of veh�cle access to Olohan Alley.
�
Agenda Item 9.c.
Page 7
CITY COUNCIL
REDESlGN OF SHQRT STREET TO BE ONE-WAY AND A PURCHASE AND
SALE AND IMPROVEMENT AGFtEEMENT WITH NKT COMMERCIAL
FEBRUARY 23, 2q10
PAGE S �
DISADVANTAGES:
The pro�ect altemative wiif not provide the same bene#its of impro�ing pedestrian
orientation and a#tracting new p�ople #a #he Village when compared to the original
proposal. While o�erall parking in the Viilage wilf be increased, parking immediately
adjacent to this area wilf be decr�ased. Lastly, convenience for tructc deliveries on
Olohan Alley wi�t be decreased.
ENVIRONMENTAL REVIEW:
Staff has re�iewed this project in compliance with the Califomia Er��ironmental Quatify
Act (CE{�A), the CEQA Guidelines and the City of Arroya Grande Rufes and
Proced�ares for Implementation of CEQA. An ir�itial study was prepared and based on
#his analysis and a Draft Negati�e Declaratior� was prepared with mitigatioR measures
and noticed #or p�tblic review on October 6, 2d09. Additionally, no new impacts or
more significant impacts, and no new mitigation measures were identifed for the Short
StreetlCentennia� Park altemative.
PUBLIC NOTfFICATION AND C�MMENTS:
A pu�lic hearing notice regarding the Febrt�ary 9, 2414 p�blic hearing was published
in The Tr�bune on Friday, January 29, 20'E0. The cuRent agenda was posted in front
of City Ha[I on The�rsday, February 18, 2Q10 and on the City's websi#e on Friday,
February 19, 2010. Comments recei�ed since the las# meetEng are attached.
�
At�achments:
9. I�itial Study and Draft Mitigated Nega#ive Declaration
2. Purchase and Sale and lmpro�ement Agreemer�t
3. Preliminary Conceptuai Sho�t Street and Centennial Park Improvemer�# Plans
4. Turning Radius Study Results (oversize, cofor aerial p�oto on �le at City Hall
for public re�iew)
5. 4rigina� Centennial Square Co�ceptual Plans
6. Proposed NKT Cammercial Project Rendering
7. Bid Summary for Fire Spri�kler Projecf
8. Correspondence
�
Agenda Iterr� 9.c.
Page 8
RESOLUTI�N NO.
� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROY�
GRANDE ADOPTING A MITIGATED NEGATNE �DECLARAT[ON,
INSTRIlCT1NG THE CiTY CLERK T� FILE A NOTiCE OF
DETERM�NAT�ON, AND APPR�VING CONCEPT DESIGNS FOR SH4RT
STREETICENTENNIAL PARK AND DEVELOPMENT AND
REDEVELOPMENT OF 200 AND 208 E. BRANCH STREET PRI)JECT
,APPLIED FQR NKT GOMMERCIAL
WHEREAS, the City Counc�l of the City of Arroyo Grande has considered preliminary
design far the Short StreetlCentennial Park project and the cor�cept designs for
de�elopment of the.200 East Branc� Street property; and
WHEREAS, the City has been in negotiations with NKT Commercial and F�ave prepared a
Purchas� of Sa1e and Improvement Agreement with NKT Commercia! for acquisition of
property at 300 East Branch Street, sa�e of City property at 200 East Branch Street, 2Q8
East Branch Street and the parking area in between, deve�opment of a 5,7�0 square foot
commercial building at Short Street and East Branch St�et, and adap��e reuse of the 208
East Branch Street building; and
WHEREAS, NKT CommEr�ial has �repared altematives design concepts and are
�roposir�g Altemative No. 1; and
`, WHEREAS, the City Council has held a public hearing on this apptECation in acvordance
with the Municipal Code; and
WHEREAS, the City Counci! finds that this project is consistent with the Cit�s General
Plan, Development Code and the en�ironmental documerrts associated therewith, and has
reviewed the draft Negative Declaration with mitigafbn measures under the provisior�s of
the Califomia Environmental Quality Act (CEQA}; and
1NHEREAS, the City Council finds, after due study, deliberat�on and p�blic hearing, the
following circumstances exist:
Required CEQA Findings:
1. The City of Arroyo Grande has prepared an initial study pursuant to Sect�on i5U63
vf the Guidelines of the Califomia En�ironmental Quality Act (CEQA}, for the design
concept for Centennial Sq�are, Short Street/Centennial Park altematives and for
design concepts for the de�elopment and rede�elopment of 204 and 208 Short
Street.
2. Based on the initial study� a Mitigated Nega#Ne Declaration was prepa�red for public
review. A �copy of the Mitigated Negative Declarat�on and related materials is
located at City Hall in the Community De�elopment Department.
�
Agenda Item 9.c.
Page 9
RESOLUTION NO.
PAGE 2
�
3. After holding a pubfic heanng pursuan� to State and City Codes, and considering
the record as a whole, the Ciiy Council actopts a Mitigated Negatnre DecEaration
and finds that t�ere is no substantial e�idence of any signiflcant ad�erse effect,
either indi�idually or cumt�latively on wifdlife resources as defined by Section 7'!'!.2
of the Fish and Game Code or on #he habitat �po� which the wilcilife depends as a
rese�lt of development of this project. Further, the City Counci! finds tha� said
Mitigated Negative Declaratior� reflects the City's independent judgment and
analys'rs.
NOW, THEREFQRE, BE IT RESOLVE�that the Ciiy Cvuncil of the Cily of Arroyo Grande
hereby adopts a M�igated Negative Decfaration, instructs the City Clerk to fle a notice of
determinatior�, and approves the concept design for the Short Streefi/Centennial Park
project, development and rede�elopment of 200 and 2�8 E. Branch Street.
�n a motion by Council Member , secor�ded by Courtcil Member
and by the�ollowing roll cali r+ote to wi#:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of February 2010.
�
�
Agenda Item 9.c.
Page 10
RESOLUTfON NO.
PAGE 3
�
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CfTY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAM5 f CITY MANAGER
APPROVED AS TO FORM:
�
TtMOTHY J. CARMEL, CITY ATTORNEY
�
Agenda Item 9.c.
Page 1'E
�� p,RROyac ATTACHMENT 9
p
� MiCORPOAATED � CITY�F ARR4Y0 GRANDE
# ,�,�„�* iNITEAL STUDY
� P and -�
4tjfoR�� f)RAFT MiTIGATED NEGATIVE DECLARAT�aN
Pro'ect Tit�e: De�eto ment A reement 09-0�1
L�ad Agency Name and Address: C4ty of Arroyo Grande
214 East Branch S#ree#
Ar�o o Grande CA 9342D
Contact Person and Phone Number: Teresa McClish, Direc#or of Cornmunity
. Development
$05 473-6420
Project Location: The Comer of East Branch Street and Short
SUeet{Portions of APN 007-+492-004;
, • Inc[udin �200 and 208 East Branch Street
Project Sponsor's Name and Address: NTK Commerciai CIO Nick Tompkins
C' af Ar�o o Grande �
General Pian Desi nation: Villa e Co�e C
�escription of Project: Commemial deveiopment and public pfaza
� on 0.38 acres
SurcoundEng Land Uses and Settings: Commercial to the north and west, City Hall
� to the east� public parking. p�bt'�c gaxebo,
f �� . p�blk space and pedesfrian bridge,Arroyo �
�� Grande Creek to the south
Other Public A enc Re uired A roval: Nane
ENVIRONMENTAL FACTORS PQTENTIALLY A��ECTED:
� Aesthepcs � : . ❑ Agriculturaf Resources ❑ Air Quafiry
❑ Biologfcal Resources � Cultura!Resources ❑ G���$01�s
- -€.:�. . . .. -
`" Land Use and Planning
❑ , Ha�ards and Hazardous ❑ Hydrobgy and Wafer ❑
,.-�.� Materiats - QuaCily
� � _;�,,, .
� ❑ ' Mir�eral Ftesoun:es ❑ Norse ❑ Populali�on and Housing
. .,�:.'� . �
� Public 5en►�s ❑ Recreation ❑ TransportatioN�Traffic
❑ Utiti�es and Service ❑ Mandatory Findir�gs of
Systems 5igritficance �
�
Agenda Item 9.c.
Page 12
� DETERMINATION:
❑ � fnd that the p�opossd project COULD N4T have a significant effect on the
enr►ironmentr and a NEGATIVE DECLARATION will be prepared.
� ! find tha# al#ho�gh the pro�sed �raject could have a significant effect on the
environment, there wi�� not be a significant effe�t in t�is case ber.ause re�isions in the
project have been made or agt�eed to by the project proponent. A MiTIGATED
NEGATIVE DECLARAT�ON wilf be prepared.
❑ 1 find that the proposed project MAY have a signifcar�t effect on the environment, and s
an ENVIRONMENTAL iMPACT REPORT is required. �
❑ I find that the proposed project MAY have a "potentially significant impact" or"potentially
signficant ur�less mitigated" impac# on t�e env�ronment, but at le�st one effect 1) has :
. been adequateiy ar�alyzed in an ear�ier dvcument pufsuant to applicabfe legal .
standards� and 2) has been addressed by mitigation measures based on #!�e earlie�
analysis as described on attached sheets. An ENViROIdMENTAL fMPACT REP�RT is �
required, but it me�st analyze only the effects that remain to be addressed. �
❑ I find that although #he proposed pro�ect could have a significant effect an the. :;
emironment. because aU po#ent�ally significant effects (a) ha�e been analyzed •:
adequately in an earlier El�t or NEGATIVE DECLARATION pursuant to applicable �.
� standards, and (b) ha�e been avoided or mitigated pursuant to tt�a# ea�fier EIR or
. � NEGATNE D�CWRATtON, including revisions or mitigation measures that are �
imposed upon the proposed project, notfiing further is required. �
;
.�
�'�-•,,� �� ;, �, �;,`• ; �� � � 6 �ctober 2009 "'
Signaturea ' Date �
_.
Teresa McClish� AICP
Printed Name � �
r
. . 7�
�
Agenda Item 9.c.
Page 13
EVALUATION OF ENYIRONMENTAL iMPACTS:
1. A brief explanation is required fvr all answers exce�t"No Impact" answers that are �
" adequatety supparted by the information sou�ces a lead agency cites in the
parer�theses following each guestion. A pNo Smpact" answer is adequately
supported if#he referenced in#ormation sources show tha# the impact simpty does
not apply ta projects like the one invalved (e.g., the project falls outside a fault
rupture zone). A "No fmpact" answer should de explained where it is baseci on
project-specifc factors as weN as general standards �e.g., the projec# wilt not
expose sens�tive recepto�s to pollutants, 6ased on a project-speci#ic screening
analysis).
2. All answers m�st fake aocoun# of #he whole aciion invol►red, including off-site as
wel) as or�-site, cumula#i�e as we11 as project-Ee�el, indirect as well as direct, and
constructian as weH as operatior�al.impacts.
3. ance the lead agency has determir�ed that a partic�Iar physical impact may occur,
then the checklist answers� must indicate whether �the 'impact is poi�ntially
significant, less than signi�cant with mitigation, or less than sigr�ifcant. "Pote�tially
Significant lmpad" is appropriate if it�ere is subsfantia! e�idence that an effect may
be sig[�ficant If tFtiere are one or more"Potentiat�y Significant �mpact"entries when
the determination is made, an EiR is required.
4. "Negative Declaration: Less Than Significant With Mitigation Inoorpora#ed� applies
where the incarporation af- mitigation measur�s �as reduced an effect frorn �
"Potent�ally Signi�icant lmpact" to a ,"Less Than 5igr�i�cant impact." The �ead .
agency must describe #fie mi#igation measures, and b�ietly explain how they
reduce #he effect to a less than sign�cant te�el (mitigation measures from Section
XVIt, "Earlier Anaiyses", may be cross-referenced).
5. Earl�er ana�yses may be used where, pursuant to tne tiering� program EtR, or other
CEQA process, an effect has been adequately analyzed in an eart�er EIR oE
negative deciaration..�Section 'i 5063{c}(3)(D). In this case� a brief �iscussion
should identify the following:
a} Earlier Anafysis Used. Identify and state where ihey are available far rev�ew.
b} �rnpa�ts Adequa#ely Addressed. Identiiy which effects from the abo�e checklist
were wi#hin the scope af and adequately analyzed in an earlier docUment
pursuant to applicable legal standards� and state whether such effects w�re
addressed by mitigation measures based on the earEier analysis.
c) Mii�i�gation Measures. For effects tf�at are "Less than Significant with MitigatEOn
Measures Incorporated," describe the mifigation measures which were
i�corporated or refined frorn the earlier document a�d the extent to which they
acidress site-specific conditions far the project.
7. Lead agencies are encouraged to incorporate into the checiclist references to
inforrnation sources for poter�tial impacts (e.g.. g��eral pMans, zoning ordinances).
Reference to a pre�iously prepared or outside dacument should, where �
appropr�ate, inctude a reference to the page or pages where the statement is
Agenda Item 9.c.
Page 14
substantiated,
� 8. Supporting Information Sources: A source list should be atfached, and other
sources used or individuals contacted should be cite� in the discussion.
9. This is o�iy a suggested fomn, and �ead agencies are free to use different farmats;
howe�er. lead agencies should normally address the questions from t�is checkiist
that are reie�ant #o a project's en�ironmental effects in whatever iormat is selected.
10. The expla�ativn of each issue shouid identify:
a) the signifi�ca�ce crrte�ia or threshold, i# any, used to evaluate each question;
� and
b) the mitigation measure identified, i# any, to reduce the impact to less than
significance
�
L
Agenda Item 9.c.
Page 15
Palenttapy PoteMialEy tess?han �o
Signific�nt Sign�cant Irnpact Sig�ifica�l �mP�� �
. Impact Unless Mitigation Impad
I�aor ratian
!. AESTHETICS—Wa�ld the ro'ect:
Have a substa�ntia� adverse effect on a scenic
vista? 1, 13, 14
SubsEantially dam�ge scenic resources,
including, but nat limited to, trees, rock
outcroppings, ar�d histaric buikiings within a
state scen�c hi hwa ? '�3, 16 �
Substantially degrade tfi�e existing visual
character o� quality of the site and ifs
surroundi� s? 33, '�4
Create a new source of substantial. light or �
glare which would ad�ersely affect day or
ni �ttime �iews in the area? 13 14 �
fl. AGR�CULTURAL- RES4URCES — Would
the ro"ec#:
Convert Prime Fannland, Unique Farmland,
or Farmland- of Statewide tmpo�tance
(Farmfand), as shown on tt�e maps prepare�
pursuant to the Farmtand Mapping and
Monitoring Prograrn of the Califomia
�
Resources Ag�ncy� to non-agricultural Use?
1 2
Conflict with exisring zoning for agricuttural
use, or a Williamsan Act contract? 4
Involve other changes in the existing
environment which, due to their location or
nature� could result in con�ersian of
Farrnland, to non-a ricultural use? 1, �
III. A1R QUALITY--Would the ro'ect:
Conflic# with or obstruc# implemen#ation of the
a licable air ual' la�? 10
�olate any air quality standard or contribute
substantially to an existing or projected air
ual' violation? 10 13
Result in a cumulatively considerable net
fncrease of any criteria poAutant for which the
project region is non-attainment under an
applica6le federal or state ambient air quality
standard (including releasing emissions which
exceed quan#itativve thresholds for ozane
recursors ? 10 13
E�cpose sensitive receptors to st�bstantia�
ollutant r.oncentrations? 13
Agenda Item 9.c.
Page 16
Potentisily Poientialiy Less Than No
Significan! Signficant Impact SigniTicant Smpact
� Impad Unfess Mitigatian impad
Inco ration
Create oblectionable odors affecting a
substantial number of eo le? 13
�V. B(OLOGICAL RESOURCES — Would the
ro'ect:
Have a suhs#antial adverse effect, eithe�
directly or through habitat modificatior�s, on
any species identified as a candidate,
ser�sitive. or special sfatus specEes in local or _.
regional plans, policies, or regufatsons, or by
the Cal�fornia Departmen# of Fish and Game
or U.S. Fsh and Wildli#e Seroice7 �7
Have a substantial ad�erse effect on any
riparian habitat or other sensitive natura! .
community identified in local or r�gional plans, .
policies, reguiations or by the California
Department of FisF� and Game or US Fish and
Witdlife Service? 13 14
� Have a substantial ad�erse effect on federally
protected wetlands as d�fined by Section 404
of #he Clea� Water Act (mcluding, but not
� limited to� marsh, �ernal �ool, coastai, etc.)
through direct remo�al, filling, hydrofogical
interru tion, or other means? 13 14
ln#erfere substantially with the movement of
ar�y native resideRt or migratory fish or wi�dlife
species or with established natirre resident or
migra#ory wildlife corridors, or irnpede the use
of native wildlife n�rse sites? �3 14
Conflict with any local poiicies or ordinar�ces
protecting biologica! resources, such as a t�ee
reservation � li- or ordinance? 3, 13
Conflict with the� pro�isions of an adop#ed
Hab�tat Conservation P1an, Natural
Community Conservation Plan. or other
approved ;, local, regional, or state habitat
corrservatiori� la�? 6
V. CULTURAL RE50URCES — Woutd #�e
ro'ect: �
Cause a substantial adve�se change in the
significance of a historical resource as defined
in 15064.5? 6� 18
Cause a substan#ial ad�erse change in the
� significance of an archaeological resource
ursuant to 15064.5? 6 19
Agenda Item 9.c.
Page 17
Potenlial[y Polentially Less Than No
Significant S[gr�ificant Impad Significant tmpact
lmpact Unless Miiigatb� �mp� �
lnco tion
Directly or indirectly destroy a u�ique
paleontological resource or sits or unique
eol ic feature? fi, 19
DESturb a�y human remains, including those
interred outside of formal cemete�ies7 6, 19
V[. GEOLOGY AND SOILS — Would the
ro'ect:
Expose peopte or structures ta potential
substantial ad�erse effecfs, inc�udsng the risk
of�oss in"� . or death in�oivin :
R�pture of a known earthqua[ce fault, as
deUneated on the most recent A�quist-Priolo _ .
Earthquake Fault Zoning Map issued by tl�e
S#ate Geologist for the area or based on other
substantial e�idence of a known fault? Refer .
� to Di�ision of Mines and Geofogy Speciai
Publication 42. 5 8 15
Stron seismic round shakin ? 5 6, 15
Seismio-related ground failure, Encluding
li uefaction? 5, B, 15
Landslides? 5� 6, �5
�
Resuit in substantiat soil ervsion or the toss of
to soil? 5 6 15
Be located on a geologic unit or soil that is
unstable. or that would become unstable as a
result of the p�oject, and potentially result in
on- or off-site landslide, lateral spreading, �
subsidence, liquefaction or co[lapse� [5, 6,
15 �
Be located on expansive sail� as defined in
Tab1e '[8-'��-B of the Uniform Buifding Code
(1994), creating su6stant�al risks to life or
roe ? 5fi15 �: `�
� Ha�e soils incapable of adequately supporting
the use� of septic tanks or altemati�e �
wastewater disposal systems where sewers
are not a�ailable for the disposal of
wastewater? 5,6. i 5 �
Vli. HAZARDS AND HAZARDOUS
MATERIALS—Would the ro'ect:
Create a significant hazard fo the pub�ic or the
environment through the routine trar►sport,
use, or dis osal o�hazardo�s materials? 13
�
Agenda Item 9.c.
Page 7 8
Potenliatfy Potentially Less Than No
5ign�r,ant Significant Isnpad 5igniTicant Impad
� impad . Ur�less Mitig�iiors Impad
Inco rafion
Create a significant hazarci to the public or the
en�iror►m�nt through reasonably fo�eseeable
upset a�d accident canditions inrrolving the
release o# hazardous materials into the
en�ironme�t? 13
Emit hazardous emissions or handle
hazardous or acutely hazardous materials.
substances, o� waste within one-quarter mile
- of an exis#in or ro osed schooi? 13 � �
Be focated on a site which is included on a tist �
of hazardous maferiats sifes compi�ed
pursuant to Go�emment Code Section �
fi5962.5 and� as a �esult, would it create a :
sigr��cant hazard ta the public or the -
environment? 6. 13 .
For a project located within a� ai�port land
use plan or. where such a plan has not been
adopted� within two miies of a public airport or
p�blic use airport, would the project result in a �
safety ha�ard for people residing or worlcing �n
the �o'ect a�ea? 13
�-' For a pfoject within the �icinity of a private
airstrip, would the project result in a safety �
hazard for people residing or working in the
ro'ect area? 'i 3 � �
lmpair implementation of or physically
ir�terFere with an adopted emergency
response plan or emergency e�acuation
lan? 1 43 �
Expose people or stEUCtures to a significan#
risk of loss. injury or death in�ofving wildland
fires' incEuding whete wikiiands are adjacent
to urbanized areas or where residences are
intermixed with wildlands? 6 13
VIII. HYDROLOGY AND WATER QUALITY —
Would the ro'ect: �
1/�olate any water quality standards or waste
dischar e re uirements? 9, 13, 16
�- -
Agenda ttem 9.c.
Page '�9
PatentiaNy Potentially Less Than No
Signi�scant Significant lmpact Sigt�ificant lmpact
Impact EJnless Mitigalion Impact 1
En ation
Se�bstantialty dep�ete groundwatEr supplies or
interfere substantial[y with groundwater
recharge such that there would be a net
deficit in aquifer volume or a lowering of the
Ior,al groundwater table �ev�l (e.g., t[�e
production rate of pre-existir�g �earby wells
would drop tv a level which would not suppor�
existir�g land uses or pl��ned uses for which �
errni#s have been ranted ? 1, 7 -
Subsfantially alter the � �xistir�g drainage
pattecn of the site or area� including th�ough
the alteration of the course of a stream or
river� in a manner which would result in
substantial erosiort or siltation on- or aff-site?
9 13 t6
Substantially after the existi�g drainage
pattern of the site or area, including through �
the afteration of the course of a stream or �
river, or substantially increase t�e rate or
amour�t of surface runoff in a manner which
would result in flooding on- or off-site? [9� 'f 3,
�
1fi �
Create or contribute rur�off water which would
exceed the capacity of existing or planned
stormwater drainage sys#ems or p�ovide
substantial add�tional sources of pol�uted
ru noff? 9, 13, 1 fi
Otherwise substantially degrade water
uali ? '1'f
Place housing within a 100-year flood hazard
area as mapped on a federaf Flood Hazard
Boundary or F1ood; tnsurance Rate Map or
other flood hazard defineation ma ? 12 13
Place within a 100-year flood hazard area
structures�� which would impede or redirect
flood flows7 12 13
Expose people or strt�ctures to a signifrcant
risk vf loss� injury or deat� invol�ir�g flooding,
including flooding as a resu�t of the failure of a
levee or dam? 12, 13 �
tnundation by SEICIIB. tsur�ami, or mu8flow?
12 13
�X. LAND USE AND PLANNING — Woe��d the
�
ro'ect:
Agenda Item 9.c.
' Page 20
Pateniially Pofenlially Less Than No
Significant 5ignitica�tlmpad Significarsl Impact
Impad Unfess Midgation Irnpad
I ratiart
Physically divide an established commc�nity?
1, 2 �
Conflict with any applicable land use plan,
policy, or reguEation of an agency with
jurisdiction o�er tF�e project (including, but not
limi#ed to the general pfan, specifc plan, locai
coastal program, or zoning ordir�ance)
adopted for the purpose of a�oiding or _
mitigating an en�ironmental effect? j1, 2. 3, 4,
13
Conflict with any applicable habifat
consetvation p[an or natural community
conservation �an? fi
X. M[NERAL RESOURCES -- Wo�ld the
ro'ect: �
Result in the loss of a�ailability af a known
mine�al resource that woUfd be af�a1ue to#he
r ion and the residents of the state? fi
Resuft in the loss of a�aifability of a locally-
important mineral resou�ce reco�ery site
� delineated on a local ger�era! pla�. specific
lan or other land �se lan? 6
XI, N01SE— Would the ro'ect resuf# in:
Exposure of persons to o� generation of noise
le�e[s in excess o� star�dards established in
the iocal general plan or noise ordinance, ar
applicable standards of other agencies7 (1,
13 �
Exposure of pe�sons to or generation af
excessrve groundbome �ibration or
rou�dbome noise le�els? i, 13
A substantial permanent increase in ambient
noise fevels in the project vicinity abo�e levels
existin ��without the ro ect7 13 �
A substantlal temporary or �e�iodic increase
in ambien# noise levels in the proJect �icinity
above levels. existing without the project? [1,
13 �
For a project located within an airport land
use plan or. where such a plan has no# been
adopted, within two miles of a public airport or
public use airport, would the project ex�ose
� people residing or working in the project area
to excessive noise le�els? 1, Z
Agenda Etem 9.c.
Page 21
Potentially Potentially Less Than No
Signjficant 5ignifcant lrnpack SigniTicant Impact
fmpad Uniess Mil'+gation Impac:t �
Incor ation
For a praject within t�e vici�ity of a privake ❑
airstrip, woufd tt�e project expose peaple �
residing or worici�g in the project area to
excessi�e noise levels? 1, 2
Xli. P�PULATION AND H�USING — Would
the ro'ect:
induce substantial population growth in an
area, either dizectly (for example, by
p�oposing new homes and businesses) or �
indirectly .{for example, through extension of
roads or other infrastruc#ure ? 1 11
Displace substaMia! numbers of existing
housing, necessitatEng the construction of .
re lacement housin elsewhere? 11, 12 �
DispEace substantia! numbers of people,
necessitating tfi�e �ortstruction of replacement
housin elsewhere? 'i 1, 12
� XI11. PUBLIC SERVICES
Would the project resu�t in substantial
ad�erse physica! impacts assaciated with the �
provision of rtew or physicalfy al#ered �
govemmental fa�i�ities, need fo� new or
physical�y al#ered governmenfal facilities, the
construction o� which cvuld cause signiticant �
en�ironmental impacts, in order to maintain �
acceptable service ratios, response times ar
other perfomnance objecti�+es for any of the
ublic services:
Fire rotection? i 5. 13 �
Police rotection? 1 5 13
Schools? 1 5- 13
Parks? 1 5 13
Other ublic facilities? 1 5. 13
XIV. RECREA7'�ON'
Would #he project increase the use o� existing
neighbofiood� and regior�at parks or other
recreationa) , facil�ties such that substantial
physica! de#erioratior� of t�e facility would
occur or be acoelerated? 1, 5 13
Does the projec:t include recreational facilities
or require the oons#ruction ar expansion af
recreational facilities which might ha�e an
ad�erse physical effect on the environment?
1 5, 13
� Agenda Item 9.c.
� Page 22
Potentially Potenlialiy Less Than �Vo
Significant Signifcant tmpact 5igni5cant Impact
impact Unless Mi;igalfan Impad
1 ation
XY. TRANSPORTATtONITRAF�IC — Wauld
the ro'ect:
Cause an increase in traffic whic� is
substantial in �elation to the existing t�affic
load and capacity of the street system {i.e.,
result in a substant+al increase in either the
number of vehicle trips. fhe �olum� fo � �
capacity ratio on roads. or conges#ion at
intersections ? 1 11, 13 �
Euceed, either individua�ly or cumulatively, a
[e�el of service sfandard es#ablished by the
county congestior� management agency for
desi nated roads or hi hwa ? 1 i 1 13
Result in a ct�a�ge in air traffic pattems,
including either an increase in tra�c fevels or � ,
a change in Iocation that resu�ts in substantial �
safe risks? 1
Substantiafty increase hazards due to a
design feature (e.g.. sharp curves or
dangerous in#ersections} or incompatible uses
e. . farm ui ment ? 1 '�3
�' Result in inad uate eme en access? 13
Resul� in inad uate arkin ca aci ? 3, 13 �
Con�tict with adop#ed policies, plans. or
programs supporting afternative transportation
e. ., bus tumouts, bi cfe racks ? 1 13
XVI. UTILITIES AND SERVICE SYSTEMS —
Woufd the ro'ect: �
Exceed wastewater treatrnent requirements of
the applicable Regiona{ Water Quatity Control
Board? 1 8 � . �-� .
Require or result in�#he construction of new
water=or wastewater treatmer�t facilities or
expansion.. of ezisting facilities� . the �
construction of which could cause significar�t
environmental effects7 1. 8
Require or resuft in #he construction of new
stoRn water drainage facilifies or expansion of
existing facilifies, the construction of which �
could cause signif'�cant environmental effects7
1 9 • -
�
Agenda Item 9.c.
Page 23
Potentially k'otentially Less Than No
59gn�caM Significant Impact Signi�rrant Impad
Impact Uniess Mitigation Impad �
ln �atlon
Have sufficient water suppl�es available to
serve the project from existing en#it�ements
and resources, or are new or expand�d .
entit[ements needed? 1, 6
Resutt in a dete�rninatio� by #he wastewater
t�eatmen# prowider which serves or may se�ve
the project that �t has adequate capacity to
serve the project's projected demand in
addition to the pro�ider's existing
commitments? 1 $
Be served by a [andfill with su�cieni
pefmitted capacity to accommodate #he
ro'ect's solid wasfe dis osal needs? 1, fi
Comp[y with federal, state, and loca{ s#atutes
a�d regufat�ons related to solid waste? [1, 6,
8
XVI�. MAN�ATORY FiNDINGS OF �
SIGNIFICANCE � �
Does the praject ha�e the potential to _
degrade the qual�ty of the e��ironment,
substantial[y reduce the ha�ita# of a fish or
wildtife species, cause a #ish or wildlife �
population to drop beEow self-sustasning .
Ie�eEs, threaten to eliminate a plant or anima!
community. reduce the number or restrict the
range of a rare ar endangered pEar�t or animal
or elimina#e important examp[es of the major
eriods oF Califomia his#o or rehisto ?
Does the project ha�e impacts that are
indiv'tdually limited, ., but cutn�fatively
considerable? ('Cumulati�ety considerable'
means that the incremental effects of a
project are considerable when �iewed in
connection with the effects of past projects,
the effects'.of o�her current projects� and the
effects of robable futvre ro'ects ?
Does t�e project have environmer�tal effects _
which will cause substar�tial adverse effects
on human bein s,either directl or indirectl ?
�
Agenda Item 9.c.
Page 24
SDURCE LIST:
� �. City of Arroyo Grande Genera3 Plan
2. City of Arcoyo Grande Land Use Map
3. Ci#y of Arrayo Grande De�eiopment Code ,
4. City of Arrvyo Grande Zoning Map
5. City of Arroyo Grande Existing Setfing and Community Issues Report
6. Ci#y of AROyo Grande Generaf P�an EIR
7. City of Arroyo Grande Urban Water Management Plan
8. City of Arroyo Grande Sewer Master Plar�
9. . City of Arroyo Grande Orainage Plan
10. Air Po�tution Control District Clean Air Plan
11. SANDAG Trip Generation Rafes
12. FEMA—Flood insurance Rate Map
13. Project Plans. Octa6er 6, 20U9
'!4. Site Inspection
ENVIRONMENTAL SETTIkG:
The project site is located in the �Ilage of Arroyo Grande and totals approximately 0.38
acres in size. Existing at the site is the.City of AROyo Grande's Buitding �epartment office
(825 square feet} and parking !ot(15 spaces}. .
PROJECT DESCRfPTION: .
�- Short Street Redevelopment and Centennial Plaza (Devefopment Agreement 09-0�i} -
The proposed pro�ect seeks to 1} construct a multi-tenant sing�e story commercial buildinq�
within the Vitlage Core which is designed to be compatible with existing tum of the 19
Century commercial storefror�t and residentiai architecture of the�Ilage Cvre and 2) convert
an approximatefy 1�3 foot sec#ian of Short Stceet into Centennial Plaza. Prgect de#ails
incfude: � -
• The creatiQn a �o#with approximate dimensions of 92 feet wide by 79 feet deep;
• De�elopment of Centennial Plaza which wil! provide passi�e open space, floral
displays and oLtdoor dining opportunities;
• AdaptNe reuse�of.the current Publ�c Works Division building (Conrad House, 208 East
Branch 5treet}which is designated as a foca! historic resource;
• Demolition of the BuiFding DNis�on btailding {200 East Branch Street} which is not
designated as a local historic resource;
• Constniction a single story commercial building with four tenant spaces totaling 5.7D0
square#eet and with a maximurn height of 28 feet.
• The proposed commercial building wil� be placed on an existing '!5 spaoe parking lot
but the��roject will provide six spaces equating to a net loss of 9 parking spaces;
• De�efopment of an AdministratNe or Planned Sign Prograrri fov signs associated with
new commercial uses.
1. AESTHETlCS
The proposed project would involve the construction of a commercial stn�cture. The
`.. project site and adjacent sites are not considered scenic areas. The project would
result in a graded, landscaped surface and the moderate-sized commerciat structure
Agenda Item 9.c.
Page 25
would be visible �rom Easf Bra�cl� Sfree# as we4l as nearby aff-site viewpoir�ts and
commercial buildings, however t�e de�elopment would be similar in scale arid
architecture to existing commerciat bcaildings in the Village. The project site �s Iocate� �
within an area cove�ed by the City's adopfed D-2.4 Historic Cha�acter Guideli�es
go�erning site desigt►, architecture, parking and driveways, landscaping, lighting, signs
and utilities. A review of the PreNm�nary Developmen# P�an evidences general
compliance with applicable commercial dsvelopment standards. Fina1 design of
buiEding architecture ir►cluding etevation appearance, materia�s, scale and massing wiil
be considered during fe�ture discretionary review hearings.
I11. AIR QUAI.lTY
Oemolition activities can have poten#ial negative air quality impacts, including issues
surrounding proper handling, demolition. and disposa! of asbestos containing material
(ACM). � Asbesfos cantaining materials could be encoun#ererl during demolitia� or
remodeling of existi�g huildings. Asbestos can also be found in utility pipeslpipelines
(transit pipes or insutafiQn an pipes). 1mplementatian of the foltowing mitigation
measure wil� redu�these potential impacts to a less-than-sign�cant level:
MM lil-1: lf �tility pipelines are scheduled for removal ar relocation; or building(s)
are remo�ed or renovated this project �may be subjecf to �arious
regulatary jurisdictians, incl�ding . the:: reguirements stipulated in the
National Emission Standard for Hazardous Air Pollutants (40CFRfi1,
. Subpart M - asbestas NESHAP). Pr'sor ta remo�inglrelocating any �tility
pipelines or removinglrenovating any buildings, the applicant sha�1
complete the following steps: 1} notify the Sa� Luis Obispo County Air .�
. Po�lution Control Distcict {APCD}, 2} complefe an asbestos survey
conducted by a Certfied Asbestos Inspector� and, 3) fulfll ail applicabfe
removal and disposal requirements of any ident�ed ACM.
Construction activities can generate fugitive dust, whic� could be a rtuisa�ce to local
residents and businesses in close proximi#y to the proposed constructian site. Dust
complaints coufd result irt a violation o#the APCD's 402 "Nuisar�oe" Rule. Any project
w�th a grading area gteater than 4.0 acres exceeds the APCD's Partculate Matter
(PM1D) quarterly threshold. T�e proposed prvject is �ear sensiti�e receptors and shaA
implement_ali, applicable Air Po�lut�on Confro! District reg�lations pertaining to the
control of fugitive dust (PM10) as contained in secfion 6.5 of the Air Quality Handbook.
-'� lmplementation of tF�e following mit�gation measures wil[ reduoe these potential
impacts to a less-than-significar�t fevel:
;,h
MM 111-2:� All site grading a�d demo[ition plans shall list the foNow�ng regulations:
�. .
� a. Reduce the amount of the disturbed area where possible,
� b�. Use of water tr�cks or sprinkler systems in suffcient quantities to
pre�ent airbome dus# fram lea�ing the s�te. Increased watering
ftequency wo�ld. be required whene�er wind speeds exceed 15
mph. Reclaimed (non-potable} water should be used whene�er
possible� .�
- c. Alt dirt stock pile areas should be sprayed daily as needed,
Agenda Item 9.c.
Page 26
d. Permar�ent d�st control measures identi�ed in the appro�ed
project revegefatior� and landscape plans shouEd be irnplemented
`' . , as soon as possib�e following comp�etion of any soil disturbing
actrvit�es,
e. � Exposed ground areas that are ptanned to be reworked at dates
greater than ane monlh after initial grading shouid be sown with a
. fast germinating native grass seed and watered until vegeiation is
established,
f. All disturbed soil areas not subject to re�egetatian should be
- stabilized using approved chemicai soil binalers. jute netti�g, or
other methods appro�ed in advance by the APCD,
g. AI� roatiways, dri�eways, sidewalks, etc. to be paved shauld be
completed as sovn as possible. In addi�ion, building pads shou[d
be �aid as soo� as possibfe after grading �nless seed+ng or soil
binders are used. � �
h. Vehicie speed for all .constn�ction vehicfes shall not exceed 15
mph an any unpa�ed s��Face at#he constnactior� s�te,
i. All tn+cks hauling dirt, sand� sail, or other�oose matecials are to be
covered or shou[d maintam at �east fwo �feet of fteeboard
(minimum �ertical distance between top of laad and top of trai3erj
in accordance with CVC Section 23114,
j. lnsfall wheel washers where veh�cles enter and exit �npaved
roads onto�streets, or wash off trucks ar�d equipment leaving the
� �site� and
� k. Sweep streets a# the end of each day if visible soil mateRal is
� carried onto adjacent pa�ed roads. Water sweepers with .
reclaimed water shouid be used w�ere feasible. �
MM Ilt-3: All portable equipment, 50 horsepower (hp) or greater, used during
construction_�_ acti�ities wil! reqttire Califomia statewide portable
eq�ipment registration (issued by the Califomia Atr Resources Board) or
an APCD perm�t: �
While this project's estimated construction impacts are not expected to exceed the
significarioe.thres�olds for ozone precursors, PM ftom diesel exhaust wi# result frorn
the diesel const�uction equipment operatir�g during tl�e cor�struction phase of the
� � � project, and tfie project sife is less than 1,Q�0 feet away from residences and is an
elementary schoot. Implementat�on of the fa!{awing mit�gation measures will reduce
these potential impacts to a less-than-significant Ie�eL•
MM III-4: 1. AI� on-road t�auling trucks should be 2003 or newer to reduce
- diesel PM arid NOx emfssions;
2. All onsite of�road cor�struction equipment shaufd be 2003 or
newer or be retrofitted with .diesel particulate filters (CDPF} or
� diesel oxidation catafysts;
3. Staging and queuing areas shall not be located with�n 1,D00 feet
`, of sens�tive Eeceptors;
4. Diese! idling witt�in 1.0�0 feet of ser�sitNe receptors is not
Agenda Item 9.c.
Page 27
permi�ted;
5. Use af alternative f�eied equipment is �eoammended w�enever �
possible; and
6. Signs that specify the no idling req�irerr�enls must be pasied and
enforced at the construction site.
Operativnal impacts of this de�elopment Implementat�on of fhe #ollawing mitigation
. measures wil� reduce these patential irnpacts#o a tess-than-significant �e�El:
MM III-5: 1. Provide on-site bicycle parking or participate in the Racks with
P�aques program withi� the Village Core. One bicycle parking
space for every 10 car parking spaces is cansidered appropriate;
2. Provide preferential carpool and�anpool p�r�cing spaces;
' 3. Provide shower and locke� facilities to encourage employees to
bike andlor wa�k to work, typicalty one shower and three lackers
fo�every 25 emptoyees; and, °
4. tncrease the building energy efficsency ratir�g by 10% above what
is required by Titie 24 requirements. This�can be accornpiished in
.a number of ways (increasing attic, wall�, or floof insutation,
installing double pane windows, �s�ng efficient interior lighting,
. etc.j. �
5. Use high efficiency gas or solar water hea�rs.
6. Use built-in energy effcient appliances.
7. Use doubfe-paned windortvs.
„ � �
�perational phase impacts af the greenhouse gas 4cnown as carbon diaxide (CO2)
implerner�tation of the fo�lawing m�figation measures to minimize project refated GHG
impacts:
MM Ill-6: Incorporate'green building' techniques into the project, such as:
. Building positioning and engineering that etiminate or mtnim+ze
� the de�elopment's acti�e heating and cooling needs;
• 1mpl�menting solar systems to reduce energy needs;
• � Planting of natrve, drought resistant landscaping;
• � Use of locally or nearby produced b�ilding materials, and;
. • � Use of renewable or reclaimed building materials.
�V. BIOLOGICAL RESOURCES
The si#e is cuRently devetoped with struc#ures and has been graded and paved for
parking uses. Biological resources are limited to 10 mature omamental trees including
Bottle Brush, Chinese Twisted Juniper and an Acacia Tree. Conceptuaf designs
incl�ds recessed front facadES to a�low t�e Acacia tree to remain. New omamental
�andscaping will be required for the project.
Implementafion of the proposed project would not result in an increase in impen+ious
surfaces generating additiona� urban runoff to AROyo Grande Cree�c from the new �
de�elopment. The proposed project as described abo�e will capture stomn water in
Agenda Item 9.c.
Page 28
� drain inleis with fossil filter inserts that ace conveyed ta the City's bioswale prior fo
release to Arroyo Grande Creek.
``,
V. CULTURAL RESOURCES
The project a�ea is in c[ose proximity to a iocal historic streactuie �Conrad Eiouse) and
has the pote�tial to impact that resource. lmptementation of the #oAowing mitigation
measure will reduce potential impacts to cultura� resources to a Iess-thasrsignifca�t
le�el:
MM V-i: Prior to pro�ect co�struction, tt�e applica�t shafl develop a project that is
re�iewed by Histonc Resources Committee and the Archi�ect�ral
Commit#ee and determined #hro�gh the Canditionat Use Permit p�ocess
to be c:onsistent with the�Secretary of the fnferior's Standards for the
Treatment of Hrstoric Properties and the City's Design Guidelines and
Standards for Historie Distrrcls.
VI. GEOLOGY AN� SOILS '
The project site is located within the long developed Village Core. The project site has
been the subject of previous gradirx,� �nd paving activities. Other than standard
construction gradi�rg a�rd necessary design-specified soil compaction, the proposed
project wouid not in�otrre any substantial topagraphical changes. [ss�es related to
ljque#action, groundwater seepage. expansive materia� and the potential fordsfferential
set#lemen# is minima[ and will be addressed wi#h standard t�ui�ding permit
requirements including the submitta! of geotechnical s#udies that include appropriate
�, structural design sofutions.
Based on tf�e General Plar��.and review of the Alquist Prioto Zone Fault maps, the
proposed project is no# located on a kr�own earthquake #ault subject to rupture. The
proposed project will be subject to the effects af periodic seismic events in the region,
including ground shak�ng. However, exposure o� people to these e�ents can be
mitigated to an accepta6le level of risk by #ollowing Uniform Building Code development
standards. �
. �
V11. HAT�RDS AND HAZARDOUS MATERIALS .
The project site is not known to contain any hazards or hazardous materials, nor
would operation of #he project �n�alve the ger�eration ar emission of hazardous
� ma#erials. �
Vill. HYDR�LOGY AND VYATER QUALITY
The Ciiy is ct�rrently in a "severely restricted water suppfy condition", as defined in
Municipal Code Section 13.05.040. Any new developme�t will place a further burden on
the City's already I�mited water suppiy. .
The estimated baseline wa#er demand for the proposed project is i.824 acre-feet per
year based on 0.38 acre-feetlyear per 1000 square feet gross �loor area less the water
use for the existing building. There are a number of stra#egies that the appl'tcant can
�, employ ir� the design and oonstruction o� the project {uEtra low-#low fix#ures, graywater
systems, etc}#hat could potentially reduce the estimated annuat water use. In any case.
Agenda Item 9.c.
Page 29
the project will increase demand or� the City's restricted water supply, and the or�ly way
to completely mitigate tf�is increased demarid is to offset the incieased demand off-site.
1mRfementat�on af the foltowing mitigatio� measu�e will �educe the impact to�the City's -'
water supply to a Eess tha�significant 4e�el:
MM VIII-'1: The applicant shall submi� detaileci calcusations showing the totai
es#imated water demand of the project based or� implemen#akion of
specific on-site water-saving strategies (u�fra low-flow fixtures, graywater
systems, etc).
MM Vfll-2: The appiicanf shall offset the estimated water demand of the p�oject by
either:
1. [mp4ementing an off-site water neutr�lization program for any
facilify or properfy served by t�e City t�at reduces water use by an
equi�aient (or greater) number of acre-feet per yeac as estimated
project demand; or
2. Payment of a water neutralizatian fee (currently $5,9951acre-foot)
#o offse# es#imated: p,roject demand through funding of various
.water conservatinn� programs administerer! by the City (cash for
grass, appliance rebates, etc):� �.`
IX. LAND USE AND PLANNING,
The� City's Land Use Elemen# identif:es tF�e property as Mixed-Use (MU), and the �
property is zoned Vi�lage Core Downtown (VCD) which allows a maximum density of
fifteen (�5} dwelfing units per acre. The Mixed Use zone aitows for a �ariety of us�s
including � retail� office and residential. The proposed build9ng design a{lows for
flexibility and rrariety of retail and office uses. Th� project_cloes ha�e a potentia! to
temporalty decrease space a�aiiable for City HaEI facilities until su�fable facEtities can
be purchased or leased and impro�ed.
X. MINERAL RESOURCES
The property is not knovm to contain any mineral resources, nor are there any known
mineral �esources in the vicinity of#he property.
X!. � NOISE
TFie propertj► �is adjacent to existing residentiat uses, w�ich wil� be exposed to short-
� tenii noise impac#s, primarily from constr�.�ction acti�ities. Cor�fonnance with the City's
Development Code and standard cond�tions of approva! wi11 reduce these impacts#a a _
less than signi�cant le�el.
XII. P�PULATION AND H�USlNG
The proposed project wouEd not add housing. This density is consistent with the City`s
General Plan. and any irnpacts to population and housing are tF�erefore cor�side�ed to
be less than significant.
�
XIII. PUBLlC SERVICES .
Agenda Item 9.c.
Page 30
Adequate services exist in khe community to suppor# the propased pro;ect. A11
applicable devetapment impact fees wil[ 6e paid as required by Sta#e and loca4
� mandat�s; therefore any impacts to pubtic services are considered to be less #han
significant. -
XIV. RECREATION
Adequate parlcs and rec�eationa[ �acilities exist in the community to suppor# the
proposed project including three nearby parks {Hoosegow Park, Kiwanis PaEk and
Village Gree�) fhat adequately provide rec�eationat actrvities for the ViAage area. The
project does not incfude �ec�eational €acilities but wil! be subject to paying propor�ional
recreational facilities fees. Ap applicable parks and recreafion fees will be paid as
required; theretore a�y impacfs to recreation are cansidered to be iess than
significant.
XV. TRANSPORTATIONITRAFF[C
Transportation. traffic and circulafion impaGt from the project ha�e been siudied in a
report by Omni Means dated October 7� 2009. The study includes analysis of Short-
Term conditions with closure of St�ort Street ar�d Long-Term cumulati�e conditions
-both with the closure of 5f�o�t Street and the additior� of a 65 space publ�c off-street
parltir�g lot lvcated on the riorth side of E. Branch S#reet. T�e study guantfies existing
and f�ture mu�ti-modal transportatior� circe��ation related canditions with these
changes. Review of parking, safety.�pedestrian access� and vehicUlar mobility has
been inc�uded, based upon existing City General P1an poiicies. The study concludes
that intersections and pedestrian and bicycle ci�culation wouEd continue at acceptable
� level of service in at!scenarios. See attached Omni Means report.
XVI. UTfLITIES AND SERVICE SYSTEMS � �
The proposed project will tie into existing infrastruc#ure for pawer. gas,
communications systems, water treatment and solid waste disposal. The proposed
project is within the expected demand for these sen+ices based on the City's General
Plan; iherefore any impacts to uti�ities and service systems is considered to be less
than significa�t. �
�
Agenda {tem 9.c.
Page 31
AT7ACHMENT 2
�
PURCHASE AND SALE AND IMPROVEMENT AGREEMENT
THIS AGREEMENT OF PURCHASE AND SALE AND IMPROVEMENT
("Agreemer►t") is entered into as of (the "Effective Date")between
The City of Arroyo Grande, a municipal corporation formed under the laws of the state of
California {the "City") and NKT Cornxnercial, LLC, a Califorriia limited liability company
("NKT"}. The City and NKT are collectively referred to herein as the"Parties".
RECITALS
WHEREAS, The City is the owner af that certain real property lacated in Arroyo Grande,
California (APN: 007�492-004) more particularly described in Exhibit A attached to and
incorporated into this Agreement(collectively, "Parcel 1").
WHEREAS,NKT is th� owner of that certain real praperty lacated in Arroyo Grande California
(APN: U07-493-019} more particularly described in Exhibit B attached to and incorporated into
this Agreement (collective�y, "Farcel 2") (Parcel 1 and Parcel 2 are sometimes collectively
referred to herein as the"Property"};
WHEREAS, NKT desires to purchase Parcel 1 from City and City desires ta sell Parcel 1 to �
NKT subject to the purchase and sale and de�elopment terms and conditians contained herein;
WHEREAS, the City desires to Purchase Parcel 2 from NKT and.NKT desires to sell Parcel 2
subject to the purchase and sale terms and conditions contained herein;
NOW,THEREFORE, in consideration of the mutual co�enants of tne Parties and other good and
valuable considera#ion, #he receipt and sufficiency of which are hereby acknowledged, the Parties hereto
agree as follows:
SECTION 1.
Purchase and Sale.
Subject to the terrrts and conditions in this Agreement, The City agrees to sell and NKT agrees
to purchase Parcel 1; and NKT agrees to sell and the City agrees to purchase Parcel2.
SECTION 2.
Parchase Price.
Except as otherwise provided in Section 2(c}below, the purchase price to be paid by the City to
NKT far Parcel 2 shall be TWO MILLION TW�NTY THOUSAND DOLLARS ($2,4�0,000.00} (the
"Parcel 2 Purchase Price") and the purchase price to be paid by NKT to the City for Farcel 1 shall be
EIGHT HiJNDRED FORTY NINE THOUSAND DOLLARS ($849,004.00) (the "Parcel 1 Purchase
Price"). �
Agenda {tem 9.c.
Page 32
� (a) Parcel l:
{i) Within five {5} days follawing the execution of this Agreement by a!1 parties, NKT
sha11 deposit with First American TiNe Company ("Escrow Holder") the sum of
("Deposit"); and
(ii) Qn or before the Close af Escrow, NKT shall deposit the balance of the Parcel 1
Purchase Price, if any,with�scraw Holder.
{b) Parcel 2:
{i) Within five(5) days foltowing the execution of this Agreement by all parties, the Ci#y
shal� deposit with First American Title Company ("Escrow Holder") the sum of
("Deposit"}; and
(ii} On or before the Close of Escrow, the City shall deposit the batance of the Parcel 2
Purchase Price of with Escrow Holder.
(c} If the City requires the final design of the improvements (as defined in Section 11 below) to
maintain all or a substantial portion of the front fa�ade of the existing structure at 200 East Branch Street,
given increased construction costs, the loss of developable space and corresponding estimated loss in
future revent�e directly attributable to the retention af a portion of or ali of said front fa�ade, the Parcel 1
Purchase Price shall be decreased by an amount not less than SEVENTY SEVEN THOUSAND FOUR
IIUNDRED NINETY EIGHT DOLLARS ($77,498.00) nor more than EIGHTY TWO THOUSAND
EIGHT HUNDRED AND ONE DOLLARS ($82,801 AO), with tl�e exact amount ta be determined by the
Parties.
�
(d) As further consideration under ihis Agreement, City shall modify Short Street between East
Branch Street and Olohan Alley (hereinafter "Short Property")to provide for one-way ingress on1y. City
shall, in City's discretion, prior to the Closing, provide NKT with either (1) the right to purchase an
exclusive easement for outdoor restaurant seating use in a portion of khe Short Property with a term of
sixty {60) years for a purchase price of TWENTY-TWO THOUSAND FOUA HUNDRED DOLLARS
($22,400.00}; or, (2) the right to purchase a fee simple interest in a portion of the Short Property for a
purchase price of TWENTY-EIGHT THOUSAND DOLLARS {$28,000.00}. Upon selection, the
carresponding purchase price shali be placed in Escrow described in Section 4 be�ow, and distributed in
accordance therewith. Any easement or fee simple interest shall grant to NKT sufficient property, as
determined by City,to allow for outside restaurant seating.
SECTION 3
Conditions Precedent.
(a) Conditions Precedent to Closing. Each Party's obligation to purchase the Property from the other
Party is subject to the folIowing conditions precedent("Conditions Precedent"}:
(i} Title Policv. Title to the Property shall be canveyed by a good and sufficien� Grant
Deed subject to no exceptions other than (1) the lien of local real property taxes and
assessments not yet due or payable, and (2) ali exceptions to title set forth in a
preliminaiy title report (the "Preliminary Title Report"), as issved by the First
� American Title Cornpany (the "Title Company"}, hereinafter, {1) and (2)_shall be
Agenda Item 9.a
Page 33
collectively referred to as the "Conditions of Titie". Title Company shall provide the
Parties with the Are2iminary TiTte Report within three(3) days af the Effective Date. If �
either buyer Party objects to any exceptions to titfe stated in the Preliminary Title
Report by writter�notice specifically listing the exception(s)(the "Objection Notice") ,
and delivered to the other seller Party within fifteen (15) days after receipt of the
Pre�iminary Title Report, the seller Party shall use reasonable effarts to clear title to
the property of such exceptions. If the exceptians ob}ected to cannot be removed
and/or otherwise elimina�ed as title exceptions within ten (10) days after the seller
Party's receipt of the Objection Notice, this Agreement shall be terminated and any
money deposited by any party hereunder shalI be re�rned. Delivery of title ir�
accordance with the foregoing shall be evidenced by the issuance by the Title
Company, of its standard ALTA owner's policy of title insurance, together with such
endorsements reasonably required, in the amount of the Purchase Price, showing title
to the Real Property vested in the buyer party and subject only to the Conditions of
Title;and,
{ii) Obligations. The performance by each Party of every covenant, condition, agreement,
and promise to be performea by that Party pursuant to this Agreement and the related
dacuments executed or to be executed by the Aarties.
{iii) Representations. That all representations and warranties in this Agreement and the
related documents executed or to be executed are truthful and accurate.
(iv) Parcel 1 Division: Prior to the conveyance of Parcel 1 to NKT,the City shall legally
divide the same so that there are two legal and marketable parcels, consisting of: (1}
a parcel of land improved solely by the existing Public Works building and related
improvements, said lot being confgured in a fashion acceptable to NKT, such �
acceptance not to be unreasonably withheld; and, (2) a parcel of land improved by
the existing Building Department building, parking lot and related improvements
said lot also be configured in a fashion acceptable to NKT, such acceptance not to
be unreasonably withheld, and further being first appro�ed by t�e City, and all other
necessary governmental agencies having jurisdiction over the same, for use and
development as contemplated herein and as further described in Section ll below.
City shall take all necessary steps, as determined by City, to adjust t�e lat line of
said Building Department building parcel to incIude an additional 500 square feet
specifically intended to be used for restaurant outdoor seating and reiated
improvements.
(v) Entitlement Process: NKT shall provide full architectural, site, floor, and
landscaping plans for the improvement of Parcel 1 by January l, 2014. Once a
Canditional Use Permit {"CUP") is issued by City, NKT shall submit
comprehensive plans and specifications for the Irnprovements to the City within two
{2) months. NKT shall pay ta the City EIGHTY THOUSAND DOLLARS
{$50,000.00) in parking in-lieu fees with respect to the division and development of
Farcel 1 as herein contemplated. NKT shall be respansible for all building and
development fees in the normal course of business. However all such building and
development fees, exclusive of parking in-Iieu, school district, and South County
Sanitary District fees, shall not exceed a total of ONE HUNDRED AND SIXTY-
EIGHT THOUSAND DOLLARS ($168,000). Payment of said fees shall be rnade
prior to issuance of building permits. City sha11 issue approval of building permits
prior to closing.
(vi) Lease of Parcel 2: NKT shall lease Parcel 2 to City at no cost to City commencing -�
on March 1,2010 and terminating upon closing as defrned in Section 4 below.
Agenda Item 9.c�
Page 34
� (b) Failure af Conditions Precedent. If any of the Conditions �recedent have not been fulfiIled within
the appiicable time p�riods the Party for wham said condition protects or provides a benefit may:
(i} Waive and Close. Waive the condition or disapproval ar�d transfer the Property and
ctose Escrow in accordance with this Agreement, without adje�stment or abatement of
the Purchase Price; or
{ii) Cure and Close: Cure the failure of condition or representation an� reduce the
Purchase Price by an amount egual to the cost of cure; or
(iii) Terminate. Terminate this Agreement by written notice to Escraw Agent.
SECTION 4
Escrow& Closing.
{a) Escrow: An escrow ("Escraw") for each transaction contemplated herein, (the sale of
Parcel 1 and the sale of Parcel 2 are separate and distinct transactions for purposes of this section), shall
be opened with First American Title Company ("Escrow AgenY') within five (5) days frotr� the Effective
Date of this Agreement. The Parties shall deliver signed instructions to escrow within ten{10)days of the
Effective Date of this Agreement. Except for a final determination regarding what amount of funds will
ultimately be transferred between the Parties upon Closing, the instructions shall not modify or amend
this Agreement; provided, however, that the Parties shall execute any additional instructions requested by
� Escrow in a manner consistent with the Agreement. All amounts deposited with the Title Company are to
be held in Escrow in an interest-bearing account with interest credited to the depositing Party. Unless the
Parties otherwise mutually agree in writing to an extension, the Escrow shall c�ose and the Property shall
be transferred, and the Purchase Price paid within O days of the date that all
conditions precedent are fulIy satisfied or otherwise waived ("Closing").
(b) 1031 Exchan�e. NKT shal� have the right to structure either and/or both transfers
contemplated under this agreeznent as part of a forward or reverse exchange (including, if necessary, the
use of an intermediary) with the result that such transfers or exchange shall conform to the requirements
of Section 1031 of the Internal Revenue Code of 1986, as amended {the "IRC"). City hereby agrees to
reasonably coaperate with the NKT to complete such exchange{s) as requested {including the assignment
of this Agreement to a Qua�ified Intermediary as that term is defined in the IRC}, provided that: (a)any
additional costs incurred by City soleIy as a result af structuring the transaction as an exchange shall be
borne by the NKT; {b) such exchange shall not result in any substantial delay in closing the transaction;
and (c) City shall be required to take title to any property other than the Parcel 2. This Agreement is not
subject to ar conditioned upon either party's ability to consummate an exc�ange. The responsibility of
City far reviewing exchange documents proposed by the NKT shall be limited to deter�nining whether the
terms and conditions of such exchange documents are such that they are in compliance with the foregoing
provisions. NKT shall be responsible for making all determinations as to the legal sufficiency or other
consideration, including but not limited to tax considerations, relating to such exchange dacuments. In
cooperating in any exchange transaction arranged by NKT, City shall not in any event be responsibte for,
or in any way warrant,the tau consequences of the exchange transaction.
�
Agenda Item 9.�
Page 35
�
SECTION 5
Closing Deposits.
(a) Before the Closing,the Parties shall deposit with Escrow Agent the following documents and funds:
(i)Nonforeign Affidavit. The original Nonforeign Affidavits;
(ii) Escrow Instructions. The Escrow [nstructions for each escrow required hereunder;
(iii) Additional Documents. Any other documents or funds reyuired to close Escrow in
accordance with this Agreement.
(iv)The balance af the Purchase Price due and owing.
SECTION 6.
Closing Costs.
Each Party shall pay an equat {50%) share of the Escrow Closing costs. Each Party shall
otherwise be liable for complying with their respective obligations hereunder.
�
SECTION 7
Pro-rations.
Liability for real property taxes, assessrnents, insurance premiums shall be prorated between the
parties as of the date of the Ciosing of eac�Escrow.
SECTION S
Warranties.
Notwithstanding anything to the contrary contained herein, far purpases of this Section 8,
"Property" shall be utilized to refer to Parcel 1 when applying this Section to the City and Parcel 2 when
applying this Section to NKT. The Parties warrant and represent that, to the best of their knowledge
without legal inquiry, as of the Effective Date of this Agreement and as of the Closing:
(a) There are no ather physical, structaraI, or mechanical defects or violations of any laws or
regulations applicable to the Property. To the extent that such defects or violations exist, the Property
owner shall repair and/or cure the same prior to the Closing, at that respective owner's expense.
(b) That the documents delivered pursuant to this Agreement wilI be all of the relevant documents that
each Party is aware of pertaining to the condition and operation of the Property, will be true copies, and
will be in ful� force, without default by any party and without any right of offset, except as disclosed in
writing at the time of delivery. �
Agenda Item 9.cr.2
Page 36
(c) That there are not pending any special assessments or condemnation actions with respect to the
� Property or any part of the Property, nor t�as either Party any knowledge of any special assessments or
condemnation actians being conternplated.
{d) That all water, sewer, gas, electric, telephone, and drainage facilities and all other utilities required
by 1aw and for the normal operation of the Property are installed across public property or valid
easements to the property lines of the Property, are all connected with valid permits, and are adequate to
service the property and to permit full compliance with ail requirements of law.
(e) The Parties are not a "foreign person" within the meaning of section �445(fl(3) of the Internal
Revenue Code of 1954, as amer�ded, and that the Parties fumish, if necessary, prior to Closing, an
affidavit confirming the same.
(fl That there are no Hazardous Substances knawn to exist on the Property, and that:
(i) No Property owner has knowledge of buried or partially buried underground storage
tanks on the Praperty.
(ii) No Property owner is aware of and has not received any notice, warning, notice of
violation, administrative complaint, judicial complaint, or any other formal or
informal notice alleging that conditiofls on the Property are or have been in violation
of any Environmental Law, or informing the Party that the Property is subject to
investigation or inquiry regarding Hazardous Substances on the Properly or the
� potential violation of any Environmental Law.
{iii) There is no monitoring program required by the Environmental Protection Agency
{"EPA")or any similar State agency concerning the Property.
�
(iv) To the best of each Property owner's knowledge, no toxic or hazardous che�nicals,
waste, or substances of any kind have ever been spilled, disposed of, or stored on,
under, ar at the Property, whether by accident, burying, drainage, or storage in
containers,tanks,holding areas, or by other means.
(v)No Praperty owner isaware of the Property ever being used as a dump or a landfill.
(vi} The Parties have disclosed all inforrnation, records, and studies in connection with
the Property concerning Hazardous Substances. Hazardous Substance as used herein
shall mean any toxic or hazardovs materials or any other substance which constitutes,
or is regulated as, a hazardous, extremely hazardous, toxic, extremely toxic or
similarly dangerous material, substance or waste under the Comprehensive
Environmental Response, Compensation and Liability Act of 1980, as amended, 42
U.S.C.A. §§96�1 et seq., the Resource Conservation and Recavery Act of 1476, 42
U.S.C.A. §§6901 et seq., or the California Health and Safety Code, Division 20.
The continued accuracy in all respects of the Parties' representations and warranties shall be a
condition precedent to any obligation to close Escrow. All representations and warranties contained in
this Agreement shall be deemed remade as af the date of Closing and shall survive the Closing. If any of
the representations and warranties are not correct at the time made or as of the Closing, this Agreement
may be terminated by the non-breaching Party.
�
Agenda Iter� 9.�
Page 37
SECTION 9
�
[ndernnificatian.
(a) NKT agrees to indemnify and hold the City free and harmless from any lasses, damages, costs,
or expenses (including attorney fees) resulting from any inaccuracy in or the breach of any representation
or warranty of NKT and any breach or default by NKT under any of NKTs covenants or agree�nents
under this Agreement.
(b) The City agrees to indemnify and hold NKT free and harmless from any losses, darr►ages, costs,
or expenses (including attorney fees) resulting from any inaccuracy in or the breach of any representation �
or warranty of the City and any breach or default by the City under any of the City's covenants or
agreements under this Agreement.
SECTION 10
Covenants.
T}�e Parties agree as foilows:
(a) Payment of All Obligations. The owner of each Property sha11 have discharged all liens �nctuding,
but not limited to, mechanics' and materialmen's liens arising frorn labor and materials furnished to their
Property prior to the Close of Escrow.
(b) Litigation. A Party shall immediately notify the other Party of any lawsuits, condemnation �
proceedings, rezoning, or other governmental order or action, or any threat thereof, known which might
affect their Property or any interest therein.
SECTION 11
Parcel 1 Maintenance and Development Requirements
As a condition precedent to the purchase of Parcel 2, the City requires that NKT agree to khe
foIlowing maintenance and development req�irements{the"Requirert�ents")for Parcel 1:
(a) Fallowing the Closing, the structure curren#ly located at 208 East Branch 5treet (the "Public
Works building"), having been designated as a Locat Historic Resource, shall be mair�tained and
upgraded consistent with City Village Design Guidelines and Municipal Code Pravisions regarding
Locally Desigr�ated Historic Resources.
{b) Following the C�osing, on that portion of Parcel 1 currently consisting of a parking lot, between
200 East Branch Street and 208 East Branch Street and the structure at 200 East Branch Street,NKT shall
construct a one-story retai3 commercial structure up to a m�imum of 5,800 square feet with store fronts
on both East Branch and Short Street (the "Improvements"). Additionally, at the corner of East Branch
and Short Street, NKT shall include the necessary specifications for restaurant use. The Requirements
shall include the following:
i. NKT shall provide full architectural, site, floor, and landscaping plans and apply
for a CUP for the improvement of Parcel 1 by lanuary 1,2�10. �
Agenda Item 9.c7
Page 38
ii. City agrees that NKT's CUP has been accepted as complete for processing and
� will be expeditiously processed by City.
iii. Once a CllP is issued by City, NKT shall submit comprehensive plans and
speci�cations for the Improvetnents to the City within two(2}months.
iv. Upon approval and issuanee of necessary permits by the City and all other
governmenta� authorities having jurisdiction aver the same and within 60 days
following the Closing,NKT shal� begin construction of the Improvements.
v. Upon commencement of construction, NKT shall submit any additional plans,
specifications and other necessary documents, if any, allowing t�e City to process
the Condominium Permit application. City agrees to use due diligence and to
reasonably cooperate in expeditiously processing and assisting NKT with its
Candominium Permit application. Final processing and approval of the
Condotninium Permit applicatior� is not a prerequisite to commencement of
construction of the Iinpravements.
vi. Upon commencement of the construction, NKT shall use reasonable diiigence so
as to complete all Improvements no Iater than nine (9) months following the
commencement of construction under Section 11 (a)(iv).
vii. NKT shall pay to the City EIGHTY THOUSAND DOLLARS {$80,aoo.ao} in
parking in-lieu fees with respec� to the division and develop�nent of Parcel 1 as
herein contemplated. Said payment sha11 be due within sixty (60) days following
the Closing.
\.. viii. Any and all parking spaces constructed as part of the Improvements shall be
designated as "Public Parking".
ix. NKT shall be responsible for all building and development fees in the normai
course af business following the Closing. However all such buiiding and
development fees, exciusive of parking in-lieu, school district, arid South County
Sanitary District fees, shall not exceed a total of ONE IIUNDRED AND SIXTY-
EIGHT THOUSAND DQLLARS ($168,000).
(c) Hold Harmtess. To the fullest extent pro�ided by law, NKT wi11 indemnify, defena and hold
harmiess(without limit as to amount)City and its elected officials, officers, employees and agents in their
official capacity (hereinafter collecti�ely referred to as "Indemnities"), and any of them, from and against
all loss, all risk of loss and all damage (including expense) sustained ar incurred because of or by reason
of any and all claims, demands, suits, actions,judgments and executions far damages of any and every
kind and by whomever and whenever made or obtained, allegedly caused by, arising out of or relating in
any manner to NKT's construction of Improvements to Farcel 1 following the Closing.
{d) Insurance. NKT shall obtain, at its expense, comprehensive general liability insurance for the
Tmprovements of Parcel 1 naming lndemnities as additional named insureds with aggregate limits of not
less than Two Million Dollars ($2,000,000) for bodily injury and death and property darnage, including
coverage for contractual liability and products and completed operations purchased by NKT from an
insurance company duly licensed to engage in the business of issuing such insurance in ttie State, with a
current Best's Key Rating of not less than A-VII, such insurance to be evidenced by an endorsement
which so provides and delivered to the City Clerk prior #o the issuance of any building permit for #he
development of the Parcel l.
'�
Agenda Item 9.�
Pag� 39
SECTION 12
�
Due Process.
Nothing in this Agreement shall be in conflict with the respansibitities of the City to adhere to
general due process requirements and other res�onsibilities as defined in Federal, State, or local law,
statute, regutation, or participating parties' policies and procedures.
SECTION 13
Assignment.
Prior to the Closing, neither Party may assign i#s rights hereunder without the express written
consent of the other Party.
SECTION I4
Successors and Assigns.
Without waiver of the provisians of Section 13, all of the rights, benefits, duties, liabilities, and
obligations of the Parties sha11 inure to the benefit of, and be binding upon,their respective successors and
assigns.
SECTION 15
�
Notices.
All natices to be given under this Agreement shall be in writing and mailed postage prepaid by
certified or registered mail, return receipt requested, or by personai delivery to the address indicated
below or at other places designated by NKT and the City in a written notice given to the other. Notices
shall be deemed served four(4) days after the date of mailing or upon personal delivery.
If to NKT: NKT Corr�mercial, LLC
Attn:
6$4 Higuera Street, Suite B
San L�is Obispo, CA 93401
If to the City: City of Arroyo Grande
Attn: Ketly Wetmore, City Clerk
P. O. Box 550 Arroyo Grande, CA 93421
With copy to: Timothy J. Carmel
CARMEL&NACCASHA LLP
PO Box 15729
San Luis Obispo, CA 9340G
�
SECTIQN 16
Agenda Item 9.�
Page 40
Construction.
~ The title and headings af the Sections in this Agreement are intended solely for reference and do
not modify, explain, or construe any provisian of this Agreement. All references ta sections, recitals, and
the preamble shall, unless otherwise stated, refer to the Sections, Recitals, and Preamble of this
Agreement. In construing this Agreement, the singular form shall include the plural and vice versa. This
Agree�nent shall not be construed as if it had been prepared by one of the Parties, but rather as if both
Parties have prepared the agreement.
SECTION 17
Integration.
This Agreement, all attached exhibits, and alI related documents referred to in this Agreement,
constitute the entire agreement between the Parties. There are no oral or parol agreements which are not.
expressly set forth in this Agreement and the related documents being executed in connection with this
Agreement. This Agreement may not be modified, amen�ed, or otherwise changed except by a writing
executed by the party to be charged.
� SECTI�N 18
Thsrd-Party Rights.
�. Nothing in this Agreement, express or implied, is intended to confer upon any person, other than
the Parties and their respective successors and assigns,any rights or remedies.
SECTION 19
Severability.
If any term or provision of this Agreement is held invalid or unenforceable, the rernainder af this
Agreement shall not be affected.
SECTION 20
Waivers.
No waiver or breach of any provision shall be deemed a waiver of any other provision, and no
waiver shall be valid unless it is in writing and executed by the waiving party. No extension of time for
performance of any obligation or act shall be deemed an extension of time for any other obligation ar ac�.
�
Agenda Item 9�
Page 41
SECTION 21
�
Counterparts.
This Agreement rnay be exec�ted in one or more counterparts, each of which shali be deemed an
origtnal and all of which taken together shall constitute ane and the same instrument. The execution of
this Agreement shall be deemed to lzave occurred, and this Agreement shall be enforceable and effective,
only upon the co�nplete execution of this Agreement by both Parties.
SECTION 22
Survi�al.
All representations and warranties contained herein, and all indemnities, shal� survive the
Closing.
SECTION 23
. Incorporation of Exhibits.
Ali attached exhibits are incorporated in this Agreement by reference.
�
SECTiON 24
Authority of Parties.
All persons executing this Agreement on behalf of a party warrant that they have the author�ty to
execuke this Agreement on behalf of that party.
SECTION 25.
Governing Law.
This Agreement shall be governed by and construed in accordance with California law.
SECTION 2fi.
Reoitals.
The recitals set forth above are true and correct and are incorporated herein by this reference.
�
Agenda Item 9kl
Page 42
SECTION 27.
� Further Assurances.
Each party agrees to do any other acts and to execute, acknawledge, and deliver ar�y documents
requested to carry out the i�tent and purpose of this Agreement.
Whereas the Parties have executed this Agreement effective as of the date first written above.
CITY: NKT Commercial:
STEVEN ADAMS, Czty Mariager NICK TOMPKINS
ATTEST: Its:
Kelly Wetmore, City Clerk �
,� APPR4VED AS TO FORM AND LEGAL
EFFECT:
TIMOTHY J. CARMEL, City Attorney
�
Agenda Item 9�
Page 43
�
TH1S PAGE [NTENTIONALLY LEFT BLANK
�
_.
Agenda �tem 9.c.
Page 44
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ATTACHMENT 7
04 �,RitOYp c+
P
� 1MCOaPO�IATE Y�
� „ B!D OPENIf�tG LOG SHEET
i� xar �o, »�e
�-' ���fF�R��� CITY OF ARROYO GRANDE
DEADLINE: January 21, 201p, 2:00 p.m.
City Hal! F�re Sprinkler Prvject
SUBMITTED BY; TOTAL
Whittle Fire Protection $4'!,840.00
Alpha Fire Sprinkler Corp. $39,991.fl0
Kelly W tm , City Clerk �
c: Buifding Officiai
`, Community Deve�opment DErector
Fire Chief
City Manager
�
Agenda Item 9.c.
Page 53
ATTACHMENT 8
from: T�-udy Jarrait�
Sent: Wednesday, february 10, 2010 10:48 AM
To: Chuck Fellows; Ed Amo1d;Joe Costello;Jim Guthrie; Tony Ferrara -�
Cc: Steve Adams
Subject: Centenr�ial Project
Dear Mayor, Councxk members and City Manager,
My husband and I watched the debate on the Centennial Project until 1:20 acn this�norning with great interest.
We strongly support the project as lvng as the proposed buildings are architecturally compatible with the rest o�'
the Viliage. We feel that Shart Street can he cIosed and the ugly"Mai#Building" ba demolisheci.
Respectfully,we were dismayed by Counciiman Fellows lack o£support and�ision�expressed in his Viewpoint
of February 4. Uver the past week or so we engaged in numerous discussions wi,th friends who are also
supportive of the project. We were a�ciaus to hear what the Mayor and the rest aFtke council had#o say la.st
night to be comfortable that we were fully informed.We found the coznments to be thoughtful.
After reflecting on last nights' discussion in concert with other infozmation we respectfully s►�bmit our
coznments helow. We hope you wi�l consider them in your decision malcing in two weeks.
Short Street
We are both in favor of closing the se�tion af Short Street between Branch and the parking area. While we
recagnize that the political decisian expressed by m�y couneil rnembers 1as#night ta reduce the strset to one
Iane is a compromise to appease thase who do not want it closed or changed at all, Council member Arnald sai��
it correctly when he expressed his opinian that if it is closed, after awhile no one will notice or care it no longer
exists. What wiil be in its place will be a showcase for the Village. Nonetheless we understand the need for
compromise if that is the only way the praject can proceed but we are concerrned that the compromise could cost
the city money in the future wl�en emotions subside and a logical decisian is made to eiase the street completely
to accommodate a fuliy enclosed pedestrian zone.
The Plannin Buildin aka"Malt Buildin
We have walked and driven through the Village since 1987. I still remember the first tirne we drove thraugh the
Village enj oying the azchitecture of the various buildings until we looked upon a#ru�e eye-sore—the building on
t�e corner of Short and Branch that now hauses the AG Planning/Building function.It is simply not compatible
with the rest of the Village. We have hvped for many years that the city would demolish it and replace it with
something that is more compatible and pleasing to the eye.
�ac�and Safetv issues #'or citv workers
Of all the comments Iast night the anes made by a few council members regarding city hall were most
disiurbing. A conncil member stated that maintenance has been deferred for years. �Apparently employees are
using elec�ric heaters brought from home to keep warnr�:? Do you realize how dange�ous that can be in such an
old building? �f a visitor or employee is hurt while in the building and decides to sue the city, the staternent
regarding deferred maintenan�ce cc�upled with the cornment on emplayees need for rmore adequate space that
"they can wait"will be used in a court of law to show city officials had knowledge of the conditions, �id not
�
i
Agenda Item 9.c.
Page 54
care, and chose not to correct them. It will not matter that most council members had a different apinion. It is
action that counts. The cost af such a lawsuit c�u�d dwarf$1.2 million.
r�nancial Consideratians
�
We listened intently to Councilman Guthrie discuss his concerns regarding the costs associated with the pm�ect
for the city. We are bath fiscal conservatives and appreciate his attention to costs and how they will impact the
city. Financial impacts aze an im�ortant part af a�ny proposed project.However a$er carefiil consideration we
have conc[uded#hat an investment of funds today will provide the city with a more stable financial future.
We feel the project will bring increased re��nues to the city which will only grow ov�er time. Newer, safer and
more efficient work space for emptoyees will result in it�creased production,help to avoid costly accidents , sick
leave costs will be reduced, and productivity will increase. And,the risk of a law suit for non-compliance with
the ADA will disappear, potential�y saving the city thousands of dollars. And of course there is the pvssibility
that Inswrairzce costs will decrease. The city will benefit financially in the lo�€g terrn.
Other Considerations
It is clear that over the iang terru parking spaces in the Vil�age will increa"se so this item is not an issue.
We attend Fazmer's Market twice a month and are not concemed if they are moved from the current location as
long as they remain in the Village azea.
Anroyo Grande is a family. orier�ted city- a bedroom community. T'he Centennial Project will provide a
p�easant and safe pedestrian zone where families with children and seniors can safely gather fqr a hundred years
into the future.
�
We respectfully ask that you approve the project. Be visionaries. Be bold.
Frank arrd Trudy Jarratt
�
2
Agenda Item 9.c.
Page 55
Page 1 oi 2
Feb. 15.2090 -�
Re: Centennial Sq�are Plaza
I�ear Mayor Ferrara&CounciEmen,
I have been very interested in the recen#der►eloprnents o#the proposed Centennial Square
Shops 8 Plaza. I have been infarmed that a single design keam has forrt►ed,and�hat tt�ey alone
are re�isiting the propased fayout of the sq�are in response ta last weeks public opposition
regarding the potential closing of Short Street for the plaza under cansideration_
I belie�e the best ideas for a successful plaza wil}oorne forvvarcf anly after the City�and ii's
residents'are involved ire an excha�ge of design ideas and solufions. Ir�response, I ha�e
attached a very quidc study of the subject space. See page t2}of this letter.
If Sho�t Sfreet ls to be redesigned to serve as one-way�ehicular access to aloF�an Wiey, and
decorative paving materials are in�rated into the tra�el lane of Shott Street and Oiahan Alley, it
presents the opportunity to create a contig�aus feeling plaza. In addibon,the uss of flush-curbs,
permanent decorabve boll�rcls,ample seating, planters,lawn area and continuous pa�ing
materials will prov�de a plaza that will appear largsr anc!provide far a variery of uses and
maximize flexibility. In addi�ion,the a�xis of the swinging bridge can be enhanced and celebraked
thraugh select use of paving materiais or other axial treafrnents.The usa of the space could be
expanded further by the in�'oduction of temporary event bo1lards,therek�y allowing Short Street to
be Gosed and used as a pedestrian plaza for such events as the Harvest Festiva�&Strawberry
Festtval.
My 20 years of practice as a landscape architect teE�s me that the ulfimata success of Centennial
Plaza will rely heavily on community involvement,thoughtf�l divisian of space, built-in flexibility of
uses,and very dose atten�on to appropriate m�ter�al5 sel�ctions and details. !n this process, I
wauld like to urge the Council to consider opening the design of this important space up to other -�
qualified design firms and involve the community in the process.
Sincerefy,
Chris Mannirsg
PMC � Urban Re�ritalizaSon+Design�eam
860 Walnu[Street,Suite B � San luls Obispo,Ca 93404
TeE:{605)234-3173
Cc:Ste�e Adarrss,�feresa McClish
Attachment:Centennlal Square Plaza Study
�
Agenda Item 9.c.
Page 56
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61LL COCKSHOTT, Reattor F���y��f�p�p
5B;Via l.a Barranca,Arroyo Grande,CA 9342Q
Off:805•�81»79�i Cell:8i1�44I-5902 �
�ealtpb�l@C�arter.Het
Mayvr Tmy Ferrara&Members.City Ca�
City d ArreYyo Grar�de
20Q E.Br-ar�St,
Ar*vyo Grande.G4 9342D
DE�ar AA1'.JNayDC Ft COEnci.
1 am in support oF u,e prnpa�a�to d�gs 7T,e viage with fhe�o�p or s►wrt Sl�ae�fand sw�s w�h u,e de+relopa wfw owns n�e
F�CredR Bu7ding dtier faar�s d itK prqjec#.
�sl�ended 7uesdeYs caind meearg ar�d ws�pi�ssntl�►at�rpro�d��ee the�eapor�e d our ie�idents.!�d not stsy m d�e end
nor take an opport��niqr b air my views.E did walch the Bst an the pubit aoaess d�annel and ittinit lhere is �oom For cortipnomee-
The�e a�e a oaiple d poir�s lhal I wald�ce bo address.
The�rst i�tt�at atie l.i�.sahty Bu7dmg isks Srsalt anop�. It is me�ey anatl�o�a sos era sh,00�b�,rdny nia�t has sav�ad�s
purpose. FlorreMer.as a boy who speM considerable�rr�e in and arouE�the V�e in the 1950s.t do not r�any 1ts�R shop..
My c��eratfan fAC3HS c�ss af's��xmg out ot il,e aoda tourta�,;n Mv�,o aup sto�e ard a c3ro++er city(as t was ca�rea�l�en)
driv�in dawn Grerids Avenue.C�ate.IoFw�y Silva,wfw apOke tkrin9 the heAri'�9. a�reed w��n�,�n i n,enba�+ea,�a �
nim ou�ing a t�r.alc in tne oa,rx�il me�ting_ •
/4n��ss�ie�a Yw�ws�hat sane residerM$had about a�erxg"O�r Ypaga"f�or the sake d"bauri�." 1Nany d G'a�.�e"bul�ts�
wt,o onme��t ar,d snop r,ene are us!That is«,a d u�e mair�re�ons+M+nr�y!ak wife.l+�,ar,d�war�Eee ro buid our new nor:,e
i�ma w�ge.�cant bcgin to oounc t�e rnany lines s+ie would exc�edry fsic about hehg aWe to wak w the wMage for Wnd,,ainr�er
or Go shop tr�om t�ne.As Popo from!he CCrNC sbrip used 6o s�y"V1Fa haMe mat ttN�ne�ny and k is us."
F'r,a�y, lhere ts tne ksua d abati�yr short street.Vi r,a�ed usGig�because of tne ero�fe gdtlng ac�o�s era�d,stre�vv�t
1►�3C�r�g�U56�kiri�18l 15�15i�M p�##idjiii Eiai�Di�igiiiriE[8 4e[liee ii�dorie.V1/�5 Oid+�tldri��ia[vi�fii�ii if�Hbf l5Sii8.6i�
wouid adviee me!o enler ria�Aaean ar+d a�dt pt Bridga SbeeE wMen dtv�ltrg her df av pickiig her'up 1r�p7t an appoir�risrik'It's so
much epsie►,'she w�ould advies.She's sti rightt
!n ,k�t's Rq�re ahead�sltho�igh!F�maY ar�eas tor oomprorrrse.But Ihe buidirlg on thc aomer needs to yc+r
�r� r.��z� � �.
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116i1 Price Streat
Pismo Beach,CA 93449 Age�da Item 9.c.
Page 58
Steve Adams
From: Greg(c�DocBumsteins.com
�t: Tuesday, February 16,2010 8:48 AM
�,,; Tany Ferrara; Ed Arnold;Jim Guthrie; Joe Costello; Chuck Fefbws
Cc: Ste�e Adams; Carol Florence; Nick Torr�pkins
Subject: Thoughts on Short 5t�eet
Arroyo Grande City Council,
I was unable to attend the Feb. 9 Caancil meeting, but watched it on cable with great interest after my
return. First, I co�unend you all for taking on such a potentially di�ssive issue on behalf of our city's future. I
would Iike you to consider my comments to be thos� of a eitizen of Arroyo Grande and current business owner
in the Village. These thoughts would be put forward regard�ess af any possible future business venture
described in a previous letter.
I understand the need for compromise in government, which often results in a watered down approach to issues
that can be a stepping-stone to the desired and/or final outcome. I also understand the potential loss of vision
that watering dawn can create. While some government programs allow for gradt�al change over time to reach
the goal (think of incremental and "#emporary" tax increases), others do not. Construction projects seldom
allow for graduaI, incrementai change over time-- once they are built they stay that way for a iang time.
When I was undertalcing the remodel of the ice crearn business, I received sage advice from the ovvner af
Mother's Tavern. He advised me not to hald back on my vision of how the business should look, regardless of
the input of others who said I should cut back to save money. He faced the same dilemma as he pre�ared to
^y+en his business nine years earlier, and said that if he had compromised on his vision he would hav� dee�ly
�retted it within a few years, yet not been willing to anderge changes again so soon. He also befieved that
making a bold statement in his remodel was part of what made his b�siness a s�ccess, and not just another
business. I followed that advice, over-extended myself a bit, and created what Enany cail a c3estination business
in the Village.
You are facing a similar dilemma. Wili the Short Street Centennial Square prc�}ect beeome a unique,
identifiable heart of the Village, that will attract peaple who say, "What vision someone had to ereate this
place." Or will it be an improvement in the sidewalks ar�d landscaping of Short Street that no one wil� see as
more than slight changes in the window dressing. If cl�anges to the street a�re moving forwazd,consider whether
you would be building something more Iike tlie gazebo on the narth end of the SwQnging Bridge, or something
like the Bandstand that has ereated a whole new focal point and�estination for the city.
Last year this Council wisely realized that having a couple of trees �n pots did little to enhance the appeal of the
Vil[age, and you dramatically re-vamped o�r Village ap�eas'ance with a streetscape imgrovement. Kudos to
you a11 for being willing to break out of the"don't change a thing"thinking.
1 also encourage you to remember that the Eiffel Tower, Statue of Liberty, Gateway Arch, and nucnerous other
landmarks were resisted by local residents before they were built. Yet these radical changes are now part of the
identity of the cities where they are Iocated.
Thank you for taking tirne to read my public comment.
�g Steinberger
Doc Burnstcin's Ice Cream Lab
1
Agenda Item 9.c.
Page 59
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Agenda Item 9.c.
Page 60
� pRROy�
� c9
a NICORPORATED �Z
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c4��FORa�P
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER �
SUBJECT: SUPPLEMENTAL INFORMATION
FEBRUARY 23, 2010 CITY COUNCIL AGENDA, ITEM 9.c.
REDESIGN OF SHORT STREET TO BE ONE-WAY AND A PURCHASE
AND SALE AND IMPROVEMENT AGREEMENT WITH NKT
COMMERCIAL
DATE: FEBRUARY 23, 2010
Attached are two letters of correspondence received since distribution of the Agenda
packet regarding the above referenced project, from the following individuals:
• Donna Shook
. Babak Naficy, representing Concerned Citizens for the Preservation of
Arroyo Grande
c: City Attorney
City Clerk
� •G .
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� �February� 23, zoio 10 FE�3 23 Pii 3� 02
j fiand Delivered anc�Sent yia lsinail
i
1Arro��o Gratide City Cuuncil
` !2t4 1?.ast I3ranch Strcet
Is�rroyo Gra�ide, t;nlifornia 934'�0
I l:�cetmuie ��;arro�q�>rand��,uiy�
� FiE: CL:N"CF'sN�1IAL.SQl1ARF. YROJF.CT
� Honorable Citi'Cotincilmembeis:
jAs I explaiiled in my February 8, 2oto letter regarciing the Centennial Syuare
i }���ject, Coneerned Citizens for the Freser�'<ition c�f Arro)'o Grande("CCYAG")
i remain� concerned tihat the proposed Centci�nial Square Projec�t has not l�een
; adequatel}' revie�+•ed and is poorl� thoug6t out. We are disappointed thrrt dic
i Git}� did not attempt to cw•e the C13Q.1 violations we brought to the Cit�'s �ttention
� at the February 9, 'aoro hearin�;.
I i. Yroposed demolition of die"Dialt Shop"aka 'aoo East I3ranch Strcet
� I3uilding has not been adequatcly analyzed as required byr CBQA.
� In mp prc�:ious Ictter 1 explained that th�. Git�' ha<failed i�ac(ec�uately anal�rre
� 1 whether the "M.ilt Shc�p" alsci kno4cn a� (aka) the �oo I?ast t�ranch Street Building
is a significant historic il resoui�c. r1s the Cit} .lttorncy agrced .�t the Febna in' 9,
j ��oio hearing, thc Cit�'s pretiou5 conclutiion not to list the building on the rt�,istry
i of historical resources does nc�t relie�e Yhe Cih�froin the responsibility undcr CE(2A
i to consider whether dEmolition of the 20o i;ast Branch Street Building ti�'oiild
� result in a significant ad��ersc impact to a significant historical resnurce.
� As I esl�lained in my pre�ti'ious cc�rresp���dence anci pul>lic testimom, based au t6e
: e��idence in the record, it can be f.iirly argued that the Malt Shap is a signiticant
i historical resource. Be£ora �rdering its demolitioii,therefore,Yhc City must
{ anal�Le and��et tliis issue U�� prep.aring an Fnvironmental lmpa�'t Report.
!
! a±+IIP _r.e�,•�l�3rv oth hcaring, the Cit� Ariorncti�suggest�d that the C.ity Council
� coulcl disp�.ise of this 1s�ue by holding an im��rcnnptu discussion during the E�ublic
; hearing. �'itl� all duc nspect to tfie Cit�•Attorn�.�, tve do not belie��e th.it CH Q�i's
� public� disclosurc and informatioual mquirements are satisfied�-ith this app�oac;h.
; 'Co satisfi'GEQ�'1,the Initial Stut3�/Nc,�;ati�e Declaration ("IS/ND") �nusY document
� and explain the rea�ons for the agencry's fiaaings prior to�ny public hearing.
� CtiQA Guidelines §t�oi t. Morec>ver, the City is required to provide the public��ith
; adequate notice and o�portunih to comment on the ND's �Znalysis ancl
) conclusions. Pub. Res. Code §^_io9t(b).
i
Arroyo Grande City Co��ncil
Februtu•��'a3, zoto
Pagc 2 of 3
The Nll in this case docs riot so much ��s mentiou the 200 li�st Brancll Street Building or
hint tl�at tlle building n�ay be liistoi•it<ill��signiticant. f;ef��re publicly cousidering this
issue,the Council must instruet the Staff to revise .�ncl re-circ�ilate the ]S/ND tc� adeyuately
im�estigate and anahze the signiticance of Yhe 20o East l�ranch SYreet Buildin�as �
hisYorical resource. [f, as �ve ha��e argi�ed, the CiCy c�ncludes that Yhe demolitiart c�f the
structure may result in a si�;nificant.ad�-erse impact on a historicai resource, the City�vould
be reqi:iired to �areprn•e an FiR. C;uidelines §15o7'�(g) and 1�o'?3(a).
2. 'fl�e Citp has not xdequ:�tely re�-ie�ved patential traffic and circulation
impacts that may result from curning Short Street into a one-way strcM.
Tn n»� prt:�'ious correspondc nce, I argueti that Yhe C',ity's analysis af traffic impacts
associated Fvith thc. closurc of Short titreei:cioes not appear to be credible. In particular. I
pointe d out the traffic sh�cly's conclusion that thc clasure�vould result in vir[ually uo dela�•
��t the key iutersectians o£C)llohan Alle.�-, and Mason and Bridge Streets appe�irs
counterintttiti��e itt light of the sul�stantia] additi<�nal traffic that ���ould result at these
interser.tions.
At the public hcaring, the Cit�'s consult<�nC de1'ended the Stud�'s conclusions b�-claimiiig
that the results were not counteri�rtuiti�•e bccause there is so little tra$ic on Mason and
Bridge Streets tliat vehir,les tizrning iu and out of Oloh<an Alley�experience zero delay. t3t�t
if there was so little traffic on Mason and I3ridge�irec•ts as suggested bti•thc iraffic
constdtaut,�+•ht•does tlie study identifi� almost .+ teu :;ccond delat�at eacli intersection for
both �-�ith and withotit 5ha-t Street? ��'e coiitinue to maintain tliat the traffir stuci�•is
unreliable and should not be relied upon b� the City.
In an}�e��E:nt, ii appettrs that no���the City is no(onger considering closure of Sfiott Street
and instead, is contemplating turning Short Strect into 1 one w�ay street 4Ve notc that the
Citp has uot completed a traffic study to anul}�ze the poYential results of restrictiug traftic
on Short Street. hs such, �ve c�uestion thc Cit�'s ability to make an informed decision or to
conclude that c�nfining traftic to one direction cm Short Stmet 4sould not si�nificanth'
affect traffic patterns ii� tF�e viIlage.
To the rontra�y, tl�e Staff Ke}�ort essentiall�� cc�ncedes th:tt restricting traffie on Shc>rt Strcet
could signific<lntly aftect traffic by pre�•cnting larke deliveiy tr�icks froin accessing Olohan
Alle��, thereUy forcing trucks to Ulack Yraflic ailong F.ast Branch. 'I`he Git}�shotild seriousl��
contiider this issue Uefore making 1 final decision.
;;. 'I'he City has yct to consider the Project's impacts on the Parmer's Market.
� As I argued in my previous rorrespoudence,the City has yet to consider the Yroject's
i�upact on the Sahirday Farmer's Ma�ke.t. I n autici�ation of th� Yrojert, the l�ariTier's
hlarket has alrea<iy beeu shifted to the Parking lot bet«�een Short Street and Bridgc Strect
along Olohnn Alley. Se��er11 flrmers are conrerned that the ne�v space is too sruall and will
effect'rvely result in overcro�vdi�g of the markex and redt�ced sales. Moreover, the ncti+�
location���ould se�•erely limit the numUer of additional f:ii•iners that w�ould be at�le to sell
tlleir fnaits and produce during the much bt�sier summer se�ison.
Arroti�o Grande City Coi:mcil
February �a3, 2010
Page 3 of 3
Prom my discussion �r�tl� the f<trmers, I learncr.d that mam° ai•e cancerned tl�at ihe City�
�vil! e��entual]y mo��e them out of the parl<ing area to �inother location, such �s the "Csr
Corral." Please see the, enclosed le?tter froit� Nanc�' Cra�vfcxd, �vho sells bread at tlie
Pamers Market, addressing this issu�..
l�au•mers arc�fiirtl�er concerned that b}� not adequateh� considering the po�t�ential im}�acts
on Yhe l�armers D9arket �nd by del���ing�ny° tin�l resolutiot� of the issiie, tl�e City�,ill be
at�1e to imposc its tivill on the farmei•s later fviTliout am�pul�lic in}n�t aud scrutiny, after
the ��uUlic cancern about the issue has���aued. 14'e urgc the City to acldress these urgevt
conc�rns by not putting off a dec.isicin regardin�,the fuhn•c location of the I�armer
htarket. Please deal �+ith this issue NOG�`.
As I explained in FeUruan� 8, '�o io corresponde�nce, tl�e City must adequate,l��analyze
the potential impact on the i�ariner's D4arket as a "phti•sical change in the emironment"
tl�at could result in urban delii}•, closure of businesses, and overcrowdiiig of a pi�blic
facilily. CEQA Guideline §igo46(e) s�ecifically I�ro��ides that "if a projecY �i�ould <atise
Nie n�ercrowding of a public facilit�• and the o��ercro�l�ding causes an ad��erse effect on
peopie, the overcro��•ding�vould be regai•ded as a signiticant impact." �h'e tlierefore urge
the Cit� not to make any final decisions regarding the Centennial SRuare Project until
the impact on the Farmer's Marl:et i5 sufficientlti�anal}�zed and adequate mitigation
measures are imposed.
Co�iclusion
The Cit�'s eriaironmental re�°iciv of this }�rc'�jert remain�seriousla tla�4�c�d We urge the.
('ity not to approve the proja:c# until these seriaus deficiencies are addressed.
Sir�cerely,
/
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` F3abal:Naficy, ti>r CCP.�G j
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F;i1i��pct,�rP
cc: Jim Gutlirie, Mayor Pro"['em, i�uthrie(�i'<u•ro��ogr�u�de.c�r�'�
Counci1tnao Totiv Feriara, lfcri.ir<i��'.irro�ogrande.or�;
Councilman ,Joe Costello,icosteil��j.arro�ogrande.�i�;
Councilman Ed Arnold, earnoldG�-arroco•�de•c�r�
Councilman Chuck Fcllo�..s, cfc Ilo"c,a��i c,��vo ra,udc..o�
'I'imothy J. Cannel, Cit�•Attorne�, tcarmel.���carnaclay,_.com
February 22, 2010
Honorable City Council Members,
My name is Nancy and I sell bread and pastries at the Arroyo Grande Farmers' Mazket and have
done so for the last nine yeazs. The move to the pazking lot in the alley is not in the best interest
of the customer or vendor. We aze so tight there is not enough space for the customers to
comfortably shop or walk aspec.',ally if they have small children or aze in a wheelchair.
Customers used to stay around t� visit, have lunch, sit and listen to the music, meet friends or out
of town guests, these things havc changed. Week before last when the market moved out and
occupied the pazking spaces directly in line with the market allowing for vendors to off load and
have space down the center of the market gave us hope that there may be room for the farmers
that sell mellons and fruit during the spring and suminer months, only to have those spaces taken
away this week. This is just not lazge enough to accommodate the Farmers' Market. Rumor of
moving us to the Car Corral would be worse as it is even smaller than where we aze currently. I
ask that you seriously consider the Fanners' Mazket when making your decision not just as an
afterthought but as an asset to the downtown of Anoyo Grande.
Thank you
/Siened/
Nancy
RECENED C/, .C.
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hINCORPORPTED yZ
" '^ MEMORANDUM
� JULY 10. IB11 *
P
9<<F O RN�
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER�
SUBJECT: SUPPLEMENTAL INFORMATION
FEBRUARY 23, 2010 CITY COUNCIL AGENDA, ITEM 9.c.
REDESIGN OF SHORT STREET TO BE ONE-WAY AND A PURCHASE
AND SALE AND IMPROVEMENT AGREEMENT WITH NKT
COMMERCIAL
DATE: FEBRUARY 23, 2010
Attached are two letters of correspondence received since distribution of the Agenda
packet regarding the above referenced project, from the following individuals:
. Anthony Cochiolo
. Shirley Gibson
c. City Attorney
City Clerk
Steve Adams
From: Nick Tompkins,
Sent: Tuesday, February 23, 2010 2:09 PM
Ta Steve Adams
Subject: Fwd: Access to AG Village Project
Attachments: AG Village map.pdf; ATT157028.htm
Begin forwarded message:
From: "Kim Casazez"
To: "nick(c�nktcommercial.com"
Subject: Access to AG Village Project
Nick,
I would enter this location from Arroyo Grande St. (now soon to be one way) with no threat of
oncoming traffic and close to a two lane sized street. Go the short distance and go left at the
alley then reverse to the unload location. Then to exit by way of Mason St. and left on Branch
St. back to freeway.
I feel that this location could me accessed by.Cochiolo Trucking with out a problem. We have 3
axel trucks with both 48' and 53'trailers.
Cochiolo Trucking, Inc. currently delivers to places similaz to this on a daily basis in the LA
azea.
If I can be of any other help, please feel free to contact me.
Thank you,
Anthony Cochiolo
805-310-3435
i
Steve Adams
From: ROD GIBSON
Sent: Monday, February 22, 2010 935 PM
To: Steve Adams
Hello Steve,
Thank you for reading my concerns regarding local history and preservation. Shirley
Gibson
AN ARGUMENT FOR PRESERVING
200 E.BRANCH STREET
The narrative of the village of Arroyo can be seen in our old buildings and landmarks. They tell our story,the
story of the everyday resident and businessman. We honor the swinging bridge erected by the Short family to
connect their home to t6eir orchard. We treasure my great-grandfather's building,circa 1899,built with immense
windows to display groceries and staple goods. Also important is the organic and eclectic arc6itecture of the Brisco
building,constructed with local limestone.Not to be forgotten is the Cumberland Presbyterian Church
(Amauda's),when churches and saloons were both numerous in the village (early 1900's).
No less important to Arroyo's history is 200 E.Branch. It is a"work horse"of a building. Utilitarian,without
pretension,a perfect example of the 1950's; forward-thinking and modern. Instead of the ornamentation of earlier
architectural styles,it focuses on simple detail. It is of a time and p�ace in the village; the fitties,just as Bills'Place
and the Meat Market represent a much earlier era.
There is documentation that Raes Beauty Salon operated there from 1955 until 1962. From 1962 to 1965,it was
occupied by the Pink Elephant(malt shop).Ricks Barbershop operated there from 1965 to the mid 1970's.
200 E. Branch Street telis our story. It speaks to the ordinary and the mundane. Haircuts and slurped sodas-
everyday life in the village of Arroyo.
As a member of the HRC and as a native of the village,I urge the council to preserve 200 E. Branch Street. Keep
our history REAL.
1
pRRO��
O� �'P
F1NCOFVOFATED 9z
V T
} JULY 10. lGlt * .
c4��FORN�P
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER�
SUBJECT: SUPPLEMENTAL INFORMATION
FEBRUARY 23, 2010 CITY COUNCIL AGENDA, ITEM 9.c.
REDESIGN OF SHORT STREET TO BE ONE-WAY AND A PURCHASE
AND SALE AND IMPROVEMENT AGREEMENT WITH NKT
COMMERCIAL
DATE: FEBRUARY 22, 2010
Attached is a copy of correspondence received today from Gary Scherquist regarding
the above referenced project.
c: City Attorney
City Clerk
RECE�D
F�B 2 2 2010
ARCO�C��E GARY L. SCHERQUIST ARCHITECT
134 CorraiROS Rd,Arroyo Grande, (:alQomia, 93420
EMAIL gis99�maacom TEL(805)a81 2721
February 20,2010
Ciry Council, City of Anoyo Grande
214 East Branch StreeC
Arroyo Grande, CA 93420
RE: Historic Significance of 200 East Branch Street
Mr. Mayor,Members of the City Council
I last wrote to you concerning the local historic importance of the "Malt Shop" building
at 200 E. Branch Street on June 4, 2009. I am writing again to request that you reconsider
your decision and allow this pure little mid century modern building to be protected
under the City's Historic Resources Ordinance.
The Tribune, in their Opinion article of February 11,201Q referred to this bui(ding as
"unremarkable"and therefore could be sacrificed. Well,the Village is made up of
humble buildings many of which are good small town buildings reftecting the era in
which they were built.Are there architecturally remarkable buildings in the Vil(age?
..........maybe.
The 200 F,. Branch St. building is also a humble building built in our small town and
reflecting the era in which it was built. 2W E. Branch remains relatively untouched since
it was built, unlike many of the buildings that we may consider historically important.
T6is building is important because it reflects a new era in Arroyo Grande and America.
Its architecture is an expression of a new optimism and a rejecqon of the pain of World
War Two and the Great Depression. No longer does it look to the past fot its expression
but looks forward to a better future.The use of its large sloping glass show window, its
fin walis, its unique use of masonry and its long low proportions all reflect the new
architectural ezpression of optimism in our town and in our country.With 200 E. Branch
and with the new Fire Station downtown entered Che modem era.
This Mid Century Modern period is as much a part of our history as that reflected by the
Olohan and Bank of America buildings a block away. Can we really select parts of our
history and reject others?
City Council, City of Anoyo Grande
February 20, 2010
Re: 2W Fast Branch St.
Page 2 of 2
At your meeting of Feb. 9'",it was argued that the City has an Ordinance establishing
criteria for determining historic importance of buildings, etc,. The City had employed a
consultant to evaluate the 200 E. Branch St. building and that the consultant had
determined that the building was not of historic importance. Because the City Council
voted to support the consultants recommendation the Mayor concluded that the "system
worked".
Where this argument fails is that it dces not mention that the Ordinance requires the
appoint�nent of a Historic Resources Committee made up of local residences to evaluate
buildings for their local importance. While I respect this consultant and she has been of
great help to the HRC she is not local.The HRC, in its evaluafion recommended that the
building does qualify for the Local Historic Register.The Planning Commission
concurred with the HRC's findings. When the Council ignored tLe HRC's and PC's
recommendations and voted 4 to 1 to allow the building to be demolished, I Uelieve the
system BROKE.
As the City Attomey said at your last meeting you can revisit your decision and I urge
you to do so. It is the fabric and texture provided by its authentically historic buildings
that make the Village the delightful and desirable place that it is.As an Architect, 1 do not
understand why the Malt Shop cannot be adaptively reused,why it cannot continue to tell
the story of our downtown's history and its place in the evolution and culture of our state
and nation.
Attached are my arguments in rebuttal to those of the consultanYs.
.,� ,_�
Respec ully�, J'
� ' l
./
.
Gary L. erquist
Attac ment: Rebuttal to Consultant's December 2008 "Evatuation of Historic
Significance" of 200 East Branch Street.
Copies: Steve Adams, City Manager
Teresa McLish,Community Development Director
Tim Cazmel, City At[omey
Cynthia l,ambert,The Tribune
Attachment to letter to City Council
RE: Historic Significance of 200 East Branch Street
February 20, 2010
Page 1 of 2
liebnttal to Consaltant's Decemher 2008"�valuation of Historic SiqnifScance"of
?�uJ F�t Branch Street
Our Ordinances lists 8 criteria, which are consistent with State and Na6onal standazds for
determinine historic significance. Meeting any QNE of these criteria can establish the
historic significance of a property. I take issue with the consultant on the following
criteda;
Criteria 3) - /t is a pctrticularly�o��d e.rumple o�period o historv. or urchitectural
stvle and a structure of sirniftcant character. interest of value as part of the
development heritu_ge or cukural characterdstics of the ciry. state or nation.
The consultant says the building"is not a pa�ticularly good example of a period in
history, or an azchitectural style, or carries significant character, interest or value as part
of the development,heritage, or cvltural chatacteristics of Che city."This is one of two
mid century modem buildings in our downtown potential historic district that reflects the
cultural attitudes of the time. It was a time of the national optimism with emphasis on the
future and a rejection of the past. 200 E. Branch is a pure architectural statement of that
optimism. Do we reject our history because it is humble and dces not live up to that of
more nrban communities?
Criteria 4) - It is one�the best or�w remuinin�e:eamples in the area possessing
�iistinguishufile chnracteristics�,fi an architectural sNle�r snecimen
The consultant says there are better examples elsewhere in the city,but again, within the
downtown's potential historic district there are only two buildings built from the ground
up that express this Mid Century Modern style,200 East Branch and the Fire station
(Council Chambers).
Criteria 6)- It ernboclies elements of architeciural desib�n, rietail, materiuls, or
cretftsmunship that represenl a siYnifcaret architectural innovation.
The consultant say the building"..does not represent a significant architectural
innovation:'The architectural features of this building are part of the innovations of it
time. Its long, low proportions, the sloping glass show window,the fin wall at the entry
the stacked bond masonry, the eyebrow above and the stone work below are all
innovations of post war architecture.The building breaks with [he past by not employing
historic references.This is very much a characteristic of the of post war architecture.
Attachment to letter to City Councii
RE: Historic Significance of 200 East Branch Street
February 20, 2010
Page 2 of 2
Criteria 8) - The structure or location is located in u geographicalLv definable area
possessin�a conceniration of historic resources that visuail�contrifiute to each other
und ure unified aestheticall�
The Consultant did not address this Criteria but the structure lies in the block between
Short and Mason 3treets with the Fire 3tation, the remodeled City Hall,Mt.
Zimmerman's office building on the comer of Mason, and JJ's building across the street.
All of these designs form a concentration of post war azchitecture which demonstrates the
growth and architectural innovation in the ]950's in the downtown core.
Integrity) -The consultant quesrions the integrity of the building because she could not
establish its date of construction. Shirley Gibson,a member of the HRC, has present
photographic evidence that the b�ilding existed in 1958 and has fuRher determined that
the building existed in 1955.
In addi6on) -The consultant does not address Criteria 7(/d hus a unigue location. or
sineular�,l vsiccfl characteristic, representing an established and familiar visuul feciture
f a district. communitv, countv. state, or ruttion.)however, when justifying the historic
importance of the City Hall she sites criteria'7 and states"The City Hall Administration
Building has maintained its unique location and physical characteristics for 58 years and
is a familiar, visual feature of the community." .......Does this same argument not hold
true for the 200 E. Branch St. building which has been a familiar,visual feature of the
community for 55 years?
Gary L. Scherquist Arehitect
134 Corralitos Rd,
Arroyo Crrande, CA 93420
email: g1s99�mac.com teL• (805)481 2721
,._- _____