Minutes 1983-11-22
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, . CITY COUNCIL NOVEMBER 22, 1983
ARROYO GRANDE, CALIFORNIA 7: 30 P. tI-
The City Council met in regular session with Mayor Smith presiding. Upon
roll call Council Members Lawrence Vandeveer, Matt Gallagher, Mark Millis and
Karl A. Hogan were present.
PLEDGE OF ALLEGIANCE AND INVOCATION
Mayor Pro Tem Gallagher led the Pledge of AI !egiance to our Flag.
Council Member Millis delivered the invocation.
APPROVAL OF MINUTES
A motion was made by Councilman Vandeveer, seconded by Councilman Gallagher,
and unanimously carried, approving the minutes of November 8, 1983, as presented.
APPROVAL OF CHECKS
On motion of Councilman Vandeveer, seconded by Councilman Gallagher, and
unanimously carried, Demand Checks Nos. P581 through P602 and Nos. 21182 through
21280, in the total amount of $364,979.51; and Payroll Checks Nos. 26283 through
26387, in the total amount of $60,331.56, were approved for payment as presented
by Finance Director David Bacon.
ORAL COMMUNICATIONS
Mr. Katchik H. "Katcho" Achadjian told the Council that for a $3,000.00
I contribution one kilometer can be purchased on the Olympic Torchbearers route from
New York to Los Angeles in July, 1984. Katcho said he would like to plan other
events to coincide with the torch run. The City Council agreed to draft a
I resolution supporting the effort for consideration at the December 13th meeting.
CONSENT AGENDA
A motion was made by Councilman Vandeveer, seconded by Councilman Hogan,
and unanimously carried, approving Consent Agenda Items #7 through #18 as
recommended.
7. Proclamation by Mayor - "Marathon Week in Arroyo Grande" - December 11-18,
1983. RECOMMEND MAYOR 50 PROCLAIM.
8. Proclamation by Mayor - "National Home Care Week" - Week of November 27,
1983. RECOMMEND MAYOR SO PROCLAIM.
9. Invitation to Participate in Grover City's Christmas Parade on 12/3/83.
RECOMMEND REVIEW AND ADVISEMENT RE. PARTICIPATION.
10. Answered Agenda of Planning Commission Meeting of November 15, 1983.
RECOMMEND REVIEW AND FILE.
11. Minutes - South San Luis Obispo County Sanitation District - October 19, 1983.
RECOMMEND REVIEW AND FILE.
12. Report - Emergency Shelter Program. INFORMATIONAL ITEM.
13. Municipal Finance Officers Association Newsletter of November 11, 1983.
INFORMATIONAL ITEM.
14. Offer of Oedication - Oak Park Boulevard, Oak Park Acres. RECOMMEND
ACCEPTANCE.
15. Progress Payment No.2 to Spiess Construction Co., Painting of Steel Tank
Reservoir and Steel Bridge and Replace Existing Wooden Sidewalk Deck,
Project No. 60-90-83-1. RECOMMEND APPROVAL.
16. Acceptance of Tract Improvements for Tract 1014, Lindsey. RECOMMEND
ACCEPTANCE.
17. Authorization to Purchase: Boring and Valve Exercising Tools. RECOMMEND
APPROVAL.
18. Minutes - Zone Three Advisory Committee - October 20, 1983. RECOMMEND
REVIEW AND FILE.
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. C /TY COUNC I L NOVEMBER 22, 1983
ARROYO GRANDE, CALIFORNIA PAGE TWO.
SCHOOL DISTRICT PROPOSED MORATORIUM ON DISCRETIONARY RESIDENTIAL DEVELOPMENT
City Manager Mack said a letter from Mr. Frank Fekete, General Counsel of
Lucia Mar Unified School District, had been received requesting the City Council
to declare a moratorium on all discretionary approvals of residential development,
until the City establishes a school facilities fee. Council will consider an
Ordinance to establish such a fee at a public hearing on December 13, 1983.
After Council discussion, a motion was made by Councilman Vandeveer, seconded
by Councilman Hogan, and unanimously carried, denying the request for a moratorium
by the school district.
HISTORICAL SOCIETY REQUEST TO OCCUpy CORNWALL AVENUE PROPERTY
City Manager Mack said representatives from the Historical Society were
present to state their needs for storage of Museum artifacts and space for viewing
a display once a month.
BARBARA CARLSON, representing the Society, said the problem with staying
where presently located (on Whiteley property) is Vandalism. She said she viewed
the house on Cornwall and felt it could be satisfactorily used for their needs.
Council discussed moving the house on Cornwall to a corner of the property;
checking the use of storage vans; and redesigning the parking area. A motion was
made by Councilman Vandeveer, seconded by Councilman Hogan, allowing the Historical
Society to use the Cornwall property, with a one year lease agreement. After
further discussion, the motion and second were withdrawn.
Council decided to continue the item until the next meeting, and to schedule
a study session to consider properties located on Cornwall, Whiteley, and the
former Fire Station.
ORDINANCE ADOPTION RE. RANCHO GRANDE
Planning Director Stan Eisner read the title of the Ordinance. A motion was
made by Councilman Vandeveer, seconded by Councilman Hogan, and unanimously carried,
to dispense with further reading of the Ordinance.
ORD I NANCE NO. 302 C.S.
AN ORDINANCE OF THE CITY OF ARROYO GRANDE APPROVING
A DEVELOPMENT AGREEMENT BETWEEN THE CITY AND OTTSE,
INC., FOR THAT CERTAIN 464 ACRE DEVELOPMENT KNOWN AS
"RANCHO GRANOE"
A motion was made by Council Vandeveer, seconded by Councilman Hogan, and
on the following roll call vote, to wit:
AYES: Councilmen Vandeveer, Gallagher, Millis, Hogan and Mayor Smith
NOES: None
ABSENT: None
the foregoing Ordinance was passed and adopted on the 22nd day of November 1983.
RESOLUTION ADOPTION RE. CONDITIONAL USE PERMIT, E-Z 8 MOTEL
Planning Director Eisner said the developer had offered an amount of $15,000.00
for road improvement on West Branch Street between Brisco Road and Festival Cinema.
He said Item 6 of the proposed resolution needed to be changed. Council discussion
followed regarding the approximate 1,000 ft. of roadway to complete the improvement
of the road. City Attorney Shaw read the title of the Resolution, indicating the
wording for Condition #6, as indicated on a memo dated 11/22/83 from the Public
Works Director Paul J. Karp. A motion was made by Councilman Vandeveer, seconded
by Councilman Hogan and unanimously carried, to dispense with further reading of
the Resolution.
RESOLUTION NO. 1729
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPROVING A USE PERMIT, CASE NO. 83-352 APPLIED
FOR BY E-Z 8 MOTEL, INC., FOR A 99 ROOM MOTEL WITH
LIVING QUARTERS FOR MANAGEMENT, AND A SIGN RELATING TO
THE MOTEL, IN A "P-D" ZONE, SUBJECT TO CERTAIN CONDITIONS.
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. CITY COUNCIL NOVEMBER 22, 1983
ARROYO GRANDE, CALIFORNIA PAGE THREE.
On motion of Councilman Vandeveer, seconded by Councilman Hogan, and on the
following roll call vote, to wit:
AYES: Councilmen Vandeveer, Millis, Hogan and Mayor Smith
NOES: Councilman Gallagher
ABSENT: None
the foregoing Resolution was passed and adopted this 22nd day of November 1983.
OAK PARK SAFETY
City Manager Mack said the City striped the ramps and bridge,to Cal Trans
desi,gn, at the intersection with white and yellow paint and that he had heard
favorable comments about the work.
Mayor Smith said two meeti1gs are scheduled: The Interim Safety Committee
on Tuesday, November 29, 1983 at 7:30 P.M.; and the Long Range Safety Committee
on Wednesday, December 7, 1983 at 3:00 P.M.. Anyone who wants to participate
or offer suggestions/comments are welcome to do so.
Finance Director David Bacon explained the broad categories of funding
sources and remarked it was rather a bleak picture. He said his memo was an
overview of the categories such as: purchasing from current operating revenues;
intergovernmental grants; a tax override; sale of bonds; and lease purchasing.
He explained some of the complications involved with each method of borrowing.
Mr. Bacon further said the current credit balance of the City now stands at
$462,000+ of Federal Aid Urban Funds, which could be used towards the project.
City Manager Mack said no decision had been made by any of the cities
involved as to whether the interchange should be relocated. Cal Trans Engineering
Staff had been asked to respond to some plans submitted to them regarding what
effect a relocation of northbound ramps on the street design that fronts on the
theatre property. Staff expected it to be approximately two weeks before a
response from Cal Trans could be expected.
Councilman Millis suggested that the City add to the funds provided by the
developers of the E-Z 8 Motel and temporarily pave the frontage road from the
end of the Festival Cinema property south to the Brisco Road interchange.
Following discussion, other Council Members unanimously supported Councilman
Mill is' suggestion.
A motion wa.s made by Councilman Vandeveer, seconded by Councilman Millis,
and unanimously carried, authorizing Staff to hold up the approval of the street
plans and building permits for Festival Cinema, for three weeks to allow time
for Cal Trans to respond to the design of the frontage road.
MAYOR SMITH RECESSED THE MEETING AT 9:20 P.M. THE MEETING RECONVENED AT 9:27 P.M.
A motion was made by Councilman Millis, seconded by Councilman Vandeveer,
and unanimously carried, for the City to be responsible for temporarily paving
that portion of West Branch Street from the movie theatre property to Brisco Road,
and that grading and paving be completed at approximately the same time that the
movie opens.
JOINT MEETING - PARKS & RECREATION COMMISSION AND THE CITY COUNCIL
Mr. Mack said the Parks and Recreation Commission had requested a joint
meeting with the Council on December 13, 1983, to consider the Soto Sports Complex
Master Plan. Following discussion, Council decided to meet with the Commission on
Oecember 13, 1983, at 6:30 P.M.
APPEAL OF UTILITY RATES AT VILLAGE EMPOR I UM (Mr. and Mrs. Ph ill i p Johnson)
Mr. Mack said a request had been received from the owners of the Village
Emporium, for consideration of relief from City utility rate structures.
Following discussion, Council agreed the Ordinance applying should be
corrected and adjustments made, and Staff should research this and bring their
recommendations back to the next Council meeting.
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CITY COUNCIL NOVEMBER 22, 1983
ARROYO GRANDE, CALIFORNIA PAGE FOUR.
DEEP MUNICIPAL WELL & BLENDING SYSTEM, PHASE IV, PROJECT NO. 60-80-3
Public Works Director Pau1 Karp recommended Council proceed with the next
step of bidding on the Safe Drinking Water Bond Law, which is the construction of
the blending system.
A motion was made by Councilman Vandeveer, seconded by Councilman Gallagher,
and unanimously carried, for approval of Staff recommendation of going to bids
for Phase IV.
NEW COUNCIL CHAMBERS AND CITY HALL DEVELOPMENT~-APPOINTMENTS TO BLUE RIBBON COMMITTEE
Council agreed to al10w the Mayor to make the appointments to the Blue Ribbon
Committee, but since the list was not completed, Mayor Smith asked Council to wait
until the next Council meeting.
WATER METER READING SERVICES
City Manager Mack said Council had directed Staff to study various alternatives
to using City forces for the water meter reading services. Bids have been received
ranging from 33~ to 37~ per meter. He said the method now used by the City proved
to be the least expensive but the system results in public complaints.
On motion by Councilman Gallagher, seconded by Councilman Millis, approving
the contract to allow the recommended bidder to be accepted. Before a vote was
taken, Councilman Vandeveer moved to amend the motion, and approve 80 field man-
hours be dropped from the City's payroll and 8 hours office manhours added; but
the latter motion died for lack of second.
After further discussion, the motion On the floor was voted on and denied
with a 3-2 vote. Councilmen Vandeveer, Hogan and Mayor Smith voted against the
motion, therefore, City forces will continue water meter reading services.
MINUTES OF DOWNTOWN PARKING AOVISORY COMMITTEE FOR NOVEMBER 17, 1983
Planning Director Eisner said there was nothing significant to be discussed,
except the item regarding parking requirements for the Rusty Spur, which would be
discussed later by Council.
REQUEST FOR REDUCED PARKING REQUIREMENTS-(Guylean Smith)
Mr. Eisner said Guylean Smith, Owner, Rusty Spur Western Wear, requested a
reduction to 3/5 of the required parking in the CBD Zone. He said the Parking and
Business Improvement Area Advisory Board recommended approval.
A motion was made by Councilman Hogan, seconded by Councilman Millis, and
unanimously carried, to approve the request to allow 3/5 of the stated requirements
to the CBD parking.
PROPOSED ASSESSMENT DISTRICT NO. 81-1
Public Works Director Karp presented the first step of the formation of
Assessment District to construct roads and water systems within the City. He
introduced Mr. George McFarlin, Attorney with Brown & Nazarek, the law firm acting
as special counsel to the City for the formation of the Assessment District.
Mr. McFarlin described the necessary steps involved in completing the process of
format i on. He asked Council to consider setting a Public Hearing for January 10,
1984, at 8:00 P.M. The Attorney recommended the following actions by the Council:
(a) APPROVE THE SPECIAL COUNSEL AGREEMENT
Mr. Karp explained the proposed agreement.
On motion of Councilman Gallagher, seconded by Councilman Vandeveer, it
was unanimously voted to allow the Mayor to execute the Special Counsel Agreement.
(b) RESOLUTION ADOPTING A MAP
Mr. Karp read the title of the Resolution. On motion of Councilman
Vandeveer, seconded by Councilman Gallagher, it was unanimously voted to dispense
with further reading of the Resolution.
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CITY COUNCIL NOVEMBER 22, 1983
ARROYO GRANDE, CALIFORNIA PAGE FIVE.
RESOLUTI ON NO. 1730
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, AOOPTING A MAP SHOWING THE GENERAL
NATURE AND LOCATION OF CERTAIN PUBLIC WORKS OF IMPROVE-
MENT AND SHOWING THE PROPOSED BOUNDARIES OF THE
ASSESSMENT DISTRICT TO BE ASSESSED FOR SAID IMPROVEMENTS.
On motion of Councilman Vandeveer, seconded by Councilman Gallagher, and on
the following roll call vote, to wit:
AYES: Councilmen Vandeveer, Gallagher, Millis, Hogan and Mayor Smith
NOES: None
ABSENT: None
the foregoIng Resolution was passed and adopted the 22nd day of November 1983.
(c) RESOLUTION DESIGNATING PERSONS TO PERFORM VARIOUS DUTIES
Mr. Karp read the title of the Resolution. On motion of Councilman
Vandeveer, seconded by Councilman Gallagher, it was unanimously voted to dispense
with further reading of the Resolution.
RE50LUTI ON NO. 1731
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, DESIGNATING PERSONS TO PERFORM
VARIOUS OUTIES FOR SPECIAL ASSESSMENT PROCEEDINGS
On motion of Councilman Vandeveer, seconded by Councilman Gallagher, and
on the following roll call vote, to wi t:
AYES: Councilmen Vandeveer, Gallagher, Millis, Hogan and Mayor Smith
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted on the 22nd day of November 1983.
Mr. McFarlin introduced Mr. R. Dennis Delzeit of Willdan Associates,
Engineers and Planners of Ventura, who described the improvements proposed.
Mr. Delzeit presented a breakdown of costs, explained the proposed boundaries
of the Assessment District to be assessed for said improvements outlined on a
posted map, and asked Council to consider adoption of prepared Resolutions.
(d) RESOLUTION REGARDING REPORT
Mr. Karp read the title of the resolution. On motion of Councilman
Vandeveer, seconded by Councilman Gallagher, it was unanimously voted to dispense
with further read i ng of the Reso I u t ion.
RESOLUTION NO. 1732
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, COVERING PRELIMINARY DETERMINATION
AND ORDERING THE PREPARATION OF A REPORT ON SAID
IMPROVEMENT.
On motion of Councilman Gallagher, seconded by Councilman Vandeveer, and on
the following roll call vote, to wit:
AYES: Councilmen Vandeveer, Gallagher, Millis, Hogan and Mayor Smith
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted on the 22nd day of November 1983.
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CITY COUNCIL NOVEMBER 22, 1983
ARROYO GRANDE, CALIFORNIA PAGE SIX.
(e) RESOLUTION APPROVING A REPORT AND FIXING DATE OF PUBLIC HEARING
Mr. Karp read the title of the Resolution. On motion of Councilman
Vandeveer, seconded by Councilman Gallagher, it was unanimously voted to dispense
with further reading of the Resolution.
RESOLUTI ON NO. 1733
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, APPROVING A REPORT UNDER THE
"SPEC tAL ASSESSMENTINVE5TI GATI ON, LI M I TAT! ON AND
MAJORITY PROTEST ACT OF 1931" AND FIXING A DATE OF
HEARING THEREON
On motion of Councilman Vandev~er, seconded by Councilman Gallagher, and
on the following roll call vote, to wit:
AYES: Councilmen Vandeveer, Gallagher, Millis, Hogan and Mayor Smith
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted on the 22nd day of November 1983.
COUNCILMAN GALLAGHER EXITED THE MEETING AT 10:30 P.M. AND 15 NOW ABSENT.
WRITTEN COMMUNICATIONS
(a) Proclamation - Mayor Smith proclaimed Family Week, November 20-26, 1983.
(b) Resolution Supporting Pre-Application for a California Traffic Safety
Grant.
Mr. Mack asked Council approval for a no cost to the City traffic
safety grant to update the circulation element of the City's General Plan. Mr.
Mack read the tit I e of the Reso I u t ion.' On mot i on of Counc i I man Mill is, seconded
by Councilman Hogan, it was unanimously voted to dispense with further reading
of the Resolution.
RE50LUTI ON NO. 1734
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE SUPPORTING THE PRE-APPLICATION FOR
A CALIFORNIA TRAFFIC SAFETY GRANT
On motion by Councilman Millis, seconded by Councilman Vandeveer, and on
the fOllowing roll call vote, towit:
AYES: Councilmen Vandeveer, Millis, Hogan and Mayor Smith
NOES: None
ABSENT: Councilman Gallagher
the foregoing Resolution was passed and adopted the 22nd day of November 1983.
(c) League of California Cities Information
Mr. Mack said all Council Members should be advised of the League's
position on Local Government Financing, as presented in their bulletin.
ORAL,.(:OI:1t1YN I CAHONS'
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None
ADJOURNMENT TO CLOSED SESSION
The Council adjourned to Closed Session at 10:40 P.M.
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CITY COUNCIL NOVEMBER 22, 1983
ARROYO GRANDE, CALIFORNIA PAGE SEVEN.
RECONVENEMENT AND ADJOURNMENT OF REGULAR SESSION
The Council reconvened at 10:50 P.M., and adjourned to Joint Session with
Parks and Recreation Commission at 6:30 P.M., on December 13, 1983.
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MAYOR
ATTEST: