Agenda Packet 2010-07-13Z
C ity Coiuicil
Tony Ferrara, Mayor
Jim Guthrie, Mayor Pro Tem
Joe Costello, Council Member
Chuck Fellows, Council Member
Caren Ray, Council Member
1. CALL TO ORDER
2. ROLL CALL
3. FLAG SALUTE
4. INVOCATION
5. SPECIAL PRESENTATIONS
None.
6.
6a.
7:00 P.M.
KNIGHTS OF COLUMBUS
PASTOR ROBERT BANKER
OPEN DOOR CHURCH
Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived.
d.
Steven Adams, City Manager
Timothy J. Carmel , City Attorney
Kelly Wetmore, City Clerk
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, JULY 13, 2010
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA SUMMARY —JULY 13 2010
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursements for the period June
16 2010 through June 30, 2010.
8.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
June 8, 2010, and the Regular City Council /Redevelopment Agency Meeting of June
22 2010, as submitted.
8.c. Consideration of a Resolution Acceatina the Results of the Special Municiaal
Election Held Tuesday, June 8, 2010 (WETMORE)
Recommended Action: Adopt a Resolution accepting the Certificate of the County
Clerk — results of canvass of all votes cast at the Consolidated Special Election held
June 8, 2010 in the City of Arroyo Grande.
8.d. Consideration of Council Appointment to Planning Commission (WETMORE)
Recommended Action: Approve the recommendation of Council Member Caren
Ray to appoint Jennifer Martin to the Planning Commission.
AGENDA SUMMARY —JULY 13 2010
PAGE 3
8. CONSENT AGENDA (cont'd)
8.e. Consideration of a Sewer System Management Plan (SSMP) and Fats, Oils and
Grease (FOG) Program Member Agency (MA) Agreement with South San Luis
Obispo County Sanitation District (SSLOCSD) (PERRIN)
Recommended Action: Approve the Member Agency Agreement for South San Luis
Obispo County Sanitation District to continue to manage the Sewer System
Management Plan (SSMP) and the Fats, Oils and Grease (FOG) Control Program for
the City.
8.f. Consideration of Adoation of an Ordinance Addina Chaster 5.90 to Title 5 of the
Arroyo Grande Municipal Code Regarding Bingo and Remote Caller Bingo
Games (PERRIN)
Recommended Action: Adopt an Ordinance adding Chapter 5.90 to Title 5 of the
Arroyo Grande Municipal Code related to bingo and remote caller bingo games.
8.g. Consideration of Acceptance of the Elm Street Community Center ADA Retrofit
Project, PW 2009 -10 (PERRIN)
Recommended Action: 1) Accept the project improvements as constructed by
Spiess Construction Co. Inc. in accordance with the plans and specifications for the
Elm Street Community Center ADA Retrofit Project; 2) Approve an appropriation of
$6,082 from the Community Recreation Center Impact Fund; 3) Direct staff to file a
Notice of Completion; and 4) Authorize release of the retention, thirty -five (35) days
after the Notice of Completion has been recorded, if no liens have been filed.
8.h. Consideration of Acceptance of the Pearwood Avenue Rehabilitation Proiect
PW 2010 -03 (McCLISH)
Recommended Action: 1) Accept the project improvements as constructed by
Ferravanti Grading and Paving in accordance with the plans and specifications for the
Pearwood Avenue Rehabilitation Project; 2) Direct staff to file a Notice of Completion;
and 3) Authorize release of the retention, thirty -five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
8.i. Consideration of Aareements to Provide Personnel and Administrative Services
to the Five Cities Fire Joint Powers Authority (ADAMS)
Recommended Action: 1) Approve an Agreement with the Five Cities Fire Joint
Powers Authority ( "Authority ") to provide fire personnel; and 2) Approve an
Agreement with the Authority to provide administration services.
8.j. Consideration of Fund Transfer for the East Branch Streetscape Project, PW
2009 -01 (McCLISH)
Recommended Action: Approve a transfer of $41,000 from the Pavement
Management Program CIP project for the East Branch Streetscape Project to address
recently discovered revenue shortfalls.
9. PUBLIC HEARINGS:
None.
AGENDA SUMMARY —JULY 13 2010
PAGE 4
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS:
11.a. Consideration of Maintenance Oations and Status Resort of the Elm Street Off
Leash Dog Park (PERRIN)
Recommended Action: 1) Approve use of wood chips as the renovation option for
the Elm Street Off Leash Dog Park; and 2) Review and comment on the Elm Street
Off Leash Dog Park Status Report.
11.b. Consideration of Approval of the Children In Motion Subcommittee's
Recommendations to Eliminate the City's Subsidy of the Children In Motion
Program (PERRIN)
Recommended Action: 1) Pursue various fundraising events and seek straight
donations through a Friends of Children In Motion group; 2) Expand specialized after -
school enrichment and sports programming; 3) Expand marketing efforts to increase
enrollment; 3) Reduce future costs by eliminating vacation and sick leave benefits for
future part -time teachers and aides; 5) Restructure department staffing and the
program sites; and 6) Delay City Council decision regarding the Child Care
Coordinator position until August in order to consider a reorganization opportunity that
may arise due to a possible retirement within the Recreation Division.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR FERRARA:
(1) San Luis Obispo Council of Governments /San Luis Obispo Regional
Transit Authority (SLOCOG /SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Brisco /Halcyon /Hwy 101 Interchange Project Subcommittee
(4) Other
(b) MAYOR PRO TEM GUTHRIE:
(1) South County Area Transit (SCAT)
(2) Community Action Partnership
(3) Homeless Services Coordinating Council (HSOC)
(4) Tourism Committee
(5) Other
(c) COUNCIL MEMBER COSTELLO:
(1) Zone 3 Water Advisory Board
(2) Air Pollution Control District (APCD)
(3) Fire Oversight Committee
(4) Other
AGENDA SUMMARY —JULY 13 2010
PAGE 5
12. CITY COUNCIL REPORTS: (cont'd)
(d) COUNCIL MEMBER FELLOWS:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(e) COUNCIL MEMBER RAY:
(1) Economic Vitality Corporation (EVC)
(2) California Joint Powers Insurance Authority (CJPIA)
(3) Other
13. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and /or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
can be taken.
None.
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and /or request direction from the Council. No formal action can be
taken.
None.
15. COUNCIL COMMUNICATIONS:
Correspondence /Comments as presented by the City Council.
16. STAFF COMMUNICATIONS:
Correspondence /Comments as presented by the City Manager.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council from
taking formal action on matters not published on the agenda.
18. ADJOURNMENT
AGENDA SUMMARY -JULY 13 2010
PAGE 6
* * * * * * * * * * * * * * * * * * * * * * * **
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk's office, 214 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability - related modification or accommodation, contact the Legislative and Information Services
Department at 805 - 473 -5414 as soon as possible and at least 48 hours prior to the meeting date.
* * * * * * * * * * * * * * * * * * * * * * * **
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City's website at www.arroyogrande.org
* * * * * * * * * * * * * * * * * * * * * * * * **
City Council /Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo
Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo- span.orgg
A. INCORPORATED
JULY 10, 1911
If;
MEMORANDUM
DLJM
To: CITY COUNCIL
FROM: ANGELA K AETSCH, DIRECTOR of ADMINISTRATIVE ISTF ATIVE SEF 10E
BY: FRANCES R. HEAD, ACCOUNTING SUPERVISORf
SUBJECT: CONSIDERATION ATION of CASH DISBURSEMENT RATIFICATION
DATE: JULY 13, 2010
RECOMMENDATION:
It is ee ommended the City Council ratify the attached listing of cash disbursements for
the period June 16 through June 30, 2010.
FINANCIAL IMPACT:
There is a $4,110,655.84 fiscal impact that includes the following items;
Accounts Payable Checks 145699-145944 $ 31700,781.91
Payroll Checks & Benefit Checks $ 409,873.93
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff` reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2099.
ANALYSIS of ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the Fly 2909 -1
budget.
ALTERNATIVES:
IES:
The following alternatives are provided for the Council's consideration:
0 Approve staff's recommendation;
Do not approve staff's recommendation;
mendation;
0 Provide direction to staff.
Agenda Item 8.a.
Page 1
CITY COUNCIL
CONSIDERATION EF ATION of CASH DISBURSEMENT RATIFICATION
JUDY 13, 2010
PAGE
ADVANTAGES:
• The Administrative Services Department monitors payment of invoices for
accountability, accuracy and c ompleteness using standards approved by the
Council.
• Invoices are paid in a timely manner to establish goodwill with merchants.
• Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL L F EVIE W:
No environmental review is required for this item.
PUBLIC NOTIFICATION I AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, July 8, 2010. The Agenda and
report were posted on the City's w ebsite on Friday, July 9, 2010. No public comments
were received.
Attachments:
1. June 16 -June 30, 2010 — Accounts Payable Check Register
2. June 18, 2010 •- Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
i3
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07/0112010 : 8AM
Check History Listi
CITY OF ARROYO GRANDE
ATTACHMENT 1
P age: 1
Bank code: boa
Check # Date Vendor Status Clear/Vold Date Invoice
145599 06/1812010 000946 A D STARR
145700 0811 812010 005829 AK & COMPANY
145701 06/18/2010 007881 MIK RIME fTA
145702 08118/2010 005709 AMERICAN MESSAGIN
145703 06/18/201 003817 AMERIPRIIE U NIF O RM SVGS V
145704 06118/2010 003817 AMERIPRIDE UNIFORM SVGS
77785A
AG
060910
081510
06/18/2010
1500071100
1500082885
1500071096
1500082877
1500077130
1500088210
1 500071093
1500082866
1 500071095
1500077142
1500082872
1500088217
1500077138
1500088215
1500077143
150../ 088218
1 500071089
1500082851
1 500071097
1500077145
1500082880
15
1500077133
1500088213
1500082883
1500071099
150007 149
Inv, Date
Amount Paid
Check Total
06/0412010
1
N 1. 466.1
06/04/2010
3,500.00
3,500.00
06/091201
30.00
30.00
06/1612010
22.86
22.86
0.00
0.00
05104/2010
29.00
05/18/2010
29.00
05/04/2010
26.
05118/2010
23.
051111201
20.25
05125/201
20.25
05/04/2010
19.5
051181201
19.
05104/201
19.20
0511112010
1 9.20
0511812010
19.20
05/2512010
1 9.20
05/11/2010
1 8.00
05/25/2010
18.00
0511112010
1
05/25/201
17.0
05104/2010
17.00
0511812010
17.
05/0412010
15.00
05111/2010
15.00
05/18/2010
15-00
05125/2010
15.00
05/11/2010
10.50
0512512010
1 0.50
06/18/2010
7.75
0510412010
7. 26
05/1112010
6.00
P 1
Check H i t pry Listing
CITY OF ARROYO GRANDE
Page:
apCkHi t
0710112010 9 :38AM
Bank code: boa
Check # Date Vendor
1 45705 06/1812010 007882 MARIA ANDERSON
145706 06/18/2010 005180 APEX OUTDOOR POWER
145707 06/181201 006607 AT&T
145708 06/18/2010 000053 B & B STEEL & SUPPLY, INC
Status Clear oid Date Invoice
1500088222
1500077131
1500088211
1500077140
1500082869
1500088216
1500077148
1500088221
1500077132
1500088212
1500071094
1500071098
1500077146
1500082881
1600088220
0610
30658
000001387730
1382938
349880
342237
342609
342418
C REDIT
"r 1111)
06/24/2010
060910
515740122
410001118
0870
053110
Inv. Date
145709
06/1812010 000055 B & T S C STN
05/25/2010
145710
0811812010 000085 BRENDA BARROW
D
145711
0811812010 001944 BASIC CHEMI
c�
8.00
05111/2010
145712
06118/2010 006188 BFGC ARCHITECTS
CL
6.00
0
145713
06/1812010 000078 BLUEPRINT EXPRES
05/11/2010
3.00
05/25/2010
145714
06/18/2010 001917 BOB'S EXPRESS S WASH
05/11/2010
3.00
M 00
8.00
406i
8.00
Status Clear oid Date Invoice
1500088222
1500077131
1500088211
1500077140
1500082869
1500088216
1500077148
1500088221
1500077132
1500088212
1500071094
1500071098
1500077146
1500082881
1600088220
0610
30658
000001387730
1382938
349880
342237
342609
342418
C REDIT
"r 1111)
06/24/2010
060910
515740122
410001118
0870
053110
Inv. Date
Amount Paid
Check Total
05/25/2010
8.00
05/11/2010
6.00
05/25/2010
8.00
05111/2010
8.00
05/18/2010
6.00
05/25/2010
6.00
05/11/2010
3.00
05/25/2010
8.00
05/11/2010
3.00
05125/2010
8.00
05/04/2010
8.00
05/04/2010
8.00
05/1112010
3.00
05/18/2010
3.00
05/2512010
3.00
532.38
06/1 012010
305.00
300.00
05/05/2010
81.51
81.51
05125/2010
851.33
0512212010
28.88
880.21
06106/2010
190.86
05/18/2010
97.60
05/24/2010
17.13
05120/2010
13.05
02/08/2010
-26.92
291.72
0512812010
145.00
145.00
06/09/2010
329.60
329.60
06/07/2010
820.43
820.43
05/13/2010
18,500.00
18,500.00
0611412010
137.03
137.08
05/31/2010
122.00
122.00
Page: 2
apCkHit
Check History Listing
70931
0610212010
Page:
0710112010
9:38AM
CITY OF ARROYO GRANDE
085186810876375
0513112019
Bank code: boa
Check #
Date Vendor
Statue ClearlVoid Date Invoice
Inv. Date
Amount Paid
Check Total
145715
06/18/2010 007884 JOCELYN BRENNAN
060910
06/09/2010
30.00
30.00
145716
06/18/2010 000087 BRE DEN PEST CONTROL,
121154
05/25/2010
80.00
80.00
145717
06/1812010 000090 BRISCO //MILL & LUMBER
144935
06/04/2010
45.63
45.63
145718
0611812010 007304 BURS E, WILLIAMS &
138463
06/0712010
111.50
111.50
14571
06/1612010 007896 MILDRED CABALBAG
062410
06/2412010
1 50.00
1 50.00
145720
0611 812010 006852 CAL COAST CARPET
29549
0610412010
1
1,003.52
145721
06/1812010 000603 CARQUEST AUTO PARTS
7314- 395661
0311912010
2.14
2.14
145722
06/1812010 004391 CASEY PRINTING, INC
15652
05/1912010
2
2,790.63
145723
06118/2010 000160 CHAPARRAL
318580
06/0112010
197.49
197.49
145724
0611812010 000163 CHERRY LANE
28205
06!2612010
16.31
16.31
145725
0611812010 006039 CHEVRON & TEXACO CARD
25172887
06106120'10
845.62
646.62
145726
06/1812010 007006 COASTLINE
00036915
0610312010
282.20
282.20
145727
0611812010 007880 CESAR CORTINEZ
061010
06110/2010
295.00
296.00
145728
96118/2010 000195 CRYSTAL SPRINGS WATER
14273
05131/2010
33.80
Page:
70931
0610212010
11.90
085186810876375
0513112019
10.95
63949
06/0212010
3.50
60.15
145729
06118/2010 005091 JOHN DEERE LANDSCAPES
54648440
0612812010
20.19
54646725
0512812010
2.56
22.75
145730
0611812010 000208 J B DEW AR, INC
731505
05/31/2010
56.68
56.58
145731
06118/2010 002608 DLT SOLUTIONS, INC
3405463
06!0812010
847.82
847.82
c>
'14 5732
0611812010 000215 D U G LASS TRUCK BODIES,
1-0229274
05126120'10
211.67
211.07
CL
0
145733
06/18/2010 007 885 KATE DUNGAN
060910
0610912010
36.66
30.60
145734
06/18/2010 007679 JESUS ESPINO A
061010
0611012010
200.00
200.00
M 00
CA iD
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pD H 1st
0710112010 9:38ANM
Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check Total
493.89
Check #
Date Vendor
Status ClearNoid Date Invoice
Inv. Date
1 45735
0611812010 000240 FARM SUPPLY CO
340200
05127/2010
115.66
313750
0510312010
1,10$.92
30.00
311 804
0510112019
8.70
326755
0511412010
145736
0611812010 001525 FERGUSON ENTERPRISES,
6162673
0610212010
46.89
6202715
0611 012010
3'1 .84
6191811
0610712010
145737
0611812010 004672 SAMANTHA FLEMING
060910
0610912010
145738
0611812010 000262 FRANK'S 'S L D1 KEY
30519
0511812010
30.00
29.15
3057
05/2712010
28.00
30575
06/0112010
145739
0611812010 007886 J GARCIA
060910
06109/2010
145740
0611812010 000605 THE GAS COMPANY
613 -140
0610312010
6/7 - 200
061071201
6l -
0610312010
617 -208
06/0712010
617 -
0610712010
/9 - 1 500
0610912010
617 -
0610712010
145741
0611812010 003170 GOLDEN BAY MECHANICAL,
21625
0512712010
145742
0611812010 006177 GOSPEL LIGHTHOUSE
060910
0610912010
148743
0611812010 000499 GRAND AWARDS, INC
2803
0512612010
145744
0611812010 002358 GREAT WESTERN ALARM
1 00500713101
06/01/2010
1 00500013101
0610112010
145745
0611812010 007887 UTIDIA GUERRA
060910
0610912010
145746
0611812010 000291 HAA E R EQUIPMENT, I N C
074347
0611012010
145747
0611812010 001237 HANS N A GREG. MID
1085883
05/26/2010
1087666
0610312010
Amount Paid
Check Total
493.89
188.36
61.11
30.23
773.59
942.82
115.66
48.94
1,10$.92
30.00
30.00
22.84
8.70
6.53
38.07
38.09
30.00
125.34
46.89
48.98
3'1 .84
15.78
15.78
18.95
292.61
112.90
1 12.90
30.09
30.00
29.15
29.15
28.00
28.00
56.00
30.00
30.00
214.61
214.81
460.01
297.98
757.99
Page: 4
Page:
p kHi t
07/01/2010
9:3 AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check #
Date Vendor
Statue C lear/Vold Date Invoice
Inv. Date
Amount Paid
Check Total
145743
06/16/2010 007338 HAPPY TIME PRESCHOOL
060910
06/09/2010
30.00
30.00
1 45749
06/18/2010 097357 NTALIE HAFT
061 41
06/14/2010
18.00
18.00
145750
0611612910 000923 HI -TECH EMERGENCY INC
1 32724
05119/2010
199.61
199.61
145751
06/18/2010 001386 H Pk INS TECHNICAL
201012604
06/0712010
132.45
132.45
145752
06116/2910 004288 ICC - INTL CODE COUNCIL,
P #2928
06/15/2019
2
2
1 45753
06/18/2910 002829 IN FF, INC
1666459
06/04/2010
143.79
1669126
06/0912010
1
266.35
145754
06/18/2910 907889 NORA JAROBO
060910
96/99/2010
30.00
30.00
145755
06/18/2910 005201 JAS PACIFIC
BI 10447
06/0412910
4,800.09
4,800.00
145756
06/18/2010 007009 KAESER & B LAIR INC
00507303
9610412010
529.82
00504140
06/03/2010
120.27
650.09
145757
96118/2010 003949 KERN'S PAPER
28708
0511912010
280.25
28849
0512712010
280.25
28750
05/19/2010
273.92
834.42
11 45758
06/1 8/2010 004969 JOHN ZING
060110
06/01 /2010
50.09
50.00
145759
06/18/2010 997890 E RLAYN E K ASNER
069910
06/09/2010
39.90
30.00
145760
96/18/2010 000376 LAWS ON PRODUCTS, I NC
92531
05/25/2010
168.46
168.46
145751
06/18/2010 000393 LUCIA MAR UNIFIED SCHOOL
199076
05/07/2010
692.25
100964
06/03/2010
301.80
004.05
145762
06/1812010 007878 LYNN PEAVEY COMPANY
221672
05/1712010
167.00
167.00
145763
06/18/2010 003121 ALFREDO MENDEZ
060910
06/09/2010
30.09
30.00
D
c�
145764
9611 8/2010 000426 MIER BROS LANDSCAPE
165586
05/03/2010
114.1
CL
166550
95/2612010
82.65
A'
i�
_
166170
05118/2010
82.65
166163
05/1812010
82.65
362.14
i�
M 00
145755
06/18/2010 007897 KAREN EN MILLER
961610
06/16/2010
199.00
100.90
iD
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07/01/2010 9 :38AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check # Date Vendor
148788 06/1812010 007760 OLIVIA MILLER
145767 06/1812010 000429 DINER'S ACE HARDWARE,
145768 08/18/201.0 007164 GRICELDA NAVARR
145769 06/18/2010 000486 NOBLE SAW, INC
145770 06/1812010 007202 N S A 1AN LLP
148771 0611812010 000468 OFFICE DEPOT
148772 06/18/2010 007891 NICOLE OMOHUNDRO
145773 06118/2010 007892 ORCUTT UNION SCHOOL
145774 0611812010 000481 PACIFIC GAS & ELECTRIC
145775 0611812010 007108 PARAMOUNT CLEANERS
145776 08/1812010 007273 TINA PATLAN
145777 06/18/2010 000492 PETTY CASH
145778 06/18/2010 007453 PLANNING COMPANY ASS
145779 06/1812010 000503 POOR RICHARD'S PRESS,
Status Clear/Void Date Invoice
080310
0610312010
256.50
256.50
K27988
0311912010
70.94
K27816
0311812010
66.30
36
0610412010
63.48
173631
0611 012010
36.37
136303
0610512010
30.43
K26436
03/06/2010
26.07
135700
05/30/2010
25.00
K35497
06/2812010
13.04
K32351
05/01/2010
9.78
K37054
06/11/2010
8.09
K37055
06/1112010
4.34
K31294
04/2012010
1.96
136040
0610212010
0.96
X33322
0510812010
- 41.31.
315.47
060910
06/09/2010
30.00
30.00
85202
05/2512010
136.63
1 36.83
371100
05/13/2010
1,533-65
1533.65
521471624001
0610412010
88.26
88.26
060910
06/09/2010
30.00
30.00
060910
06109/2010
75.00
75.00
5128 - 853299
06128/2010
20,634.88
20
3178
05/31/2010
545.00
848.00
060910
0610912010
30.00
30.00
061610
0611612010
280.00
250.00
769
05/31/2010
5,000-00
5
211857
05/19/2010
717.02
211735
05/1412010
337.87
Inv na#m Amniint Pahl f'har-lr Tn #
Page: 6
Page: 7
apCkH!at
07101/2010
9 :3 AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank ode: boa
Check #
Date Vendor
Status Clear/Vold Date Invoice
Inv. Date
Amount Paid
Check Total
21 1737
0511412010
337.67
211878
0511912010
11 3.10
11505.46
145760
0611 812010 005513 BRITTANY QUARESMA
060910
06/0912010
30.00
30.00
145781
0611812010 002751 RANGE MASTER
4141
0610312010
40.24
4145
0610312010
40.24
4143
0610312010
40.24
4144
0610312010
40.24
160.96
145782
0611612010 006666 REPRO GRAPHICS
668
0511012010
438.00
436.00
145783
0611812010 000531 RI HETTI COMPLETE WATER
82439
0610112010
15.00
15.00
145784
06/1812010 002670 R I 0 H LEASING
6086008
0512212010
157.45
157.45
145785
06113!2010 006566 .JOHN R G E RS
061510
0611512010
108.73
108.73
145786
0611812010 000538 S. & L SAFETY PRODUCTS
073761
0611012010
.543.42
543.42
145787
0611812010 007746 PALL SALITORE
061410
0611412010
78.00
73.00
145788
0611812010 007893MELINDA SOKOLOWSKI
060910
0610912010
30.00
30.00
145789
0611812010 003641 SOUTH COUNTY SANITARY
49913
0610112010
4
4,974.31
145790
0611812010 003288 JEFFREY SO U A
2309082
0310312010
378.49
878.49
145791
0611812010 004393 SP MAINTENANCE
31245
06101/2010
6
6,994.40
145792
0611612010 0071 SPRINKLER KING INC
17097
0611712010
7
17100
0611 712010
371.57
8
145793
06/18/2010 000612 STAPLES
1809835001
05/0512010
488.89
488.89
145794
0611812010 000613 STATEWIDE SAFETY &
79025
0610412010
438.41
D
79026
0610412010
438.41
376.62
ca
145795
0611812010 002260 STEVEN ENTERPRISES, INC
0255044 -IN
0610612010
321.24
321.24
C
0
145796
0611 8/2010 000620 STREATOR PIPE & SUPPLY
1155788
0512612010
33.99
38.99
145797
0611812010 000624 SUPERIOR QUALITY
36814
0510612010
84.66
84.66
M 00
w iD
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07101/2010 :38A !
Check History Listing
CITY OF ARROYO GRANDE
Page:
Bank code: boas
Check # Date Vendor
145798 08118/2010 007699 TIER RA WEST ADVISORS IN
145799 0811812010 002370 TITAN INDUSTRIAL
145800 0811812010 007894 MARIA T STE
145801 06/1812010 006552 TRA 3 ASSOCIATES
145802 0811812010 006551 UNITED STAFFING ASSOC.
Status ClearNoid Date Invoice
145803 0611812010 000822 US POSTMASTER V 0512112019
145804 06/18/2010 000677 PEG Y VALKO
145805 0611812010 000678 VALLEY ALTO SERVICE
145806 06118/2010 007869 VCA ANIMAL HOSPITALS
145807 0611812010 002137 VERIN WIRELESS
145808 0611812010 007895 ROBIN WALT ON
145809 0811812010 002609 WATERS YS PLUMBING
145810 0611812010 005545 KASEY WATSON
N
145811 08!1812010 00786 WE-DO EQUIPMENT ENT REPAIR
145812 141010 007915 CITY OF ARROYO GRANDE
1 06/24/2010 000010 AFSS
145814 0812412010 000038 AG CHAMBER OF
145815 06124/2010 004815 AIRAS ZEST IN
145816 0612412010 007898 JOSHUA ALT ON
145817 0812412010 007883 RYAN ANGLE
Inv. Date Amount P aid C heck Total
05 -AG
1041159
104115
1041160
060910
1049.0
069538
060579
0614'10
061610
18734
061110
060810
0876168401
060910
15959
060910
W048352
062310
07011
245
103106502
061910
061510
0610512010
06117/2010
06/02/2010
0610212010
0810912010
0413012010
0810212010
0010912010
05114/2010
0811612010
05/11/2010
/2010
0611112010
06/08/2010
0610412010
06109/2010
05120/2010
06/0912010
0512612010
0612312010
07/0112010
0611012010
0513112010
0611912010
0611512010
7,008.75
358.17
156.17
79.39
80.00
691.80
1,000.54
750.4'1
1,150.09
293.50
40.00
11, 552.00
124.00
569.04
30.00
85.09
70.00
27.68
1, 000, 000.00
50.00
2,750,00
83.81
30.00
278.34
7,008.75
593.73
80.00
691.60
1,750-95
1,150.09
293.50
40.00
11 ? 676.00
569.04
80.00
85.00
70.00
27.68
1,000,000-00
80.00
2,750.00
33.81
30.00
278.84
Page: 8
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pkHist
07/011201 9:38AM
Check History Listing
CITY OF ARROYO GRANDE
P
Bank code: boa
Check # Cate Vendor
1145818 0612412010 003175 AQUA -METRIC SALES
145819 06/2412010 000043 ARROYO GRANDE GLASS
145820 06/2412010 005507 AT & T
145821 0612412010 002 180 AVAYA, I
145822 0612412010 007522 AW DIRECT
145823 0612412010 007518 Z AK AYALA
145824 0612412010 000053 B & B STEEL & SUPPLY, INC
145825 06124/2010 000058 BANK OF AMERICA
145826 06124/2010 007492 BATTERY SYSTEMS
145827 06/24/2010 000090 BRISCO MILL & LUMBER
148828 06/2412010 005498 BROADWAY JEWELERS
145829 0612412010 000004 BRUMIT DIESEL, INC
145830 0612412010 001577 BURDINE PRINTING DBA
145831 06/2412010 004077 DA ST DEFT OF HEALTH
Status ClearNoid Date Invoice
0033096-IN
0033097 -IN
0033'1 5 -I
1124
6/7 -0183
617 - 7480
617 -3950
617 -3956
617 -3953
2730078004
101 5626046
062310
343728
618 -9444
618 -x'762
618 -6736
618 -2083
618 -258'1
618 -2080
6189436
23-024371
23- 024407
144886
97326
24071
14237
982210
Inv, Date
Amount Paid
06/1412010
968.08
06/14/2010
200.89
06/1 512010
130.66
06/10/2010
1 54.88
06107/2010
188.76
06/0712010
65.64
06/07/2010
32.33
06/07/2010
32.33
0610712010
32.33
06101 12010
74.70
0611012010
519.19
06/23/2010
1 P 458.00
06/10/2010
71.78
0610812010
4,351.07
0610812010
1
06/08/2010
544.00
06/08/2010
233.70
06/08/2010
107.66
06/05/2010
102.21
0610812010
101.27
06/0412010
220.74
06/11/2010
78.77
06/01/2010
22.26
05/11/2010
1
06/11/2010
13.00
0512512010
1
06122/2010
295.00
Check To tal
1,290.63
154.88
361.38
74.70
510.10
1,458.00
71.78
6,833.74
299.51
22.28
1,4'13.75
13.09
1,324.35
295.00
Page: 9
akHist
Check Hi Listing
P age: 1
07/01/2010
9:3 AM
CITY OF ARROYO GRANDE
Bank code:
boa
Check #
Date Vendor
Status Clear/Void Date Invoice
Inv. Date
Amount Paid
Check Total
145832
06/2412010 000107 CALIFORNIA FIRE CHIEFS
051110
05/11/2010
250.00
250.00
145833
06/24/2010 003775 CALIFORNIA J PIA
051010
05/10/2010
003,917.00
663
145834
06/24/2010 007900 ME CALVERT
061910
00119/2010
30.00
30.00
1 45335
06/24/2010 000603 CAR QUEST EST AUTO PANTS
731 - 41 3869
06/08/2010
48.99
D
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N 0
145836 06/2412010 001314 DDFISTATE FIRE TRAINING
145837 06124/201 007901 CENTRAL COAST SALMON
145838 06124/201 001990 CHARTER
148839 06/24/2010 000195 CRYSTAL SPRINGS W ATER
145840 06/2412010 697993 CU LTURAL RESOURCE
145841 06/24/2010 005091 ,JOHN DEERE LANDSCAPES
145842 06/2512010 007924 RYAN ADLESH
145843 06/25/2010 000065 BRENDA BARROW
145844 06/25/2010 007899 GINNY BROWN
145345 06/25/2010 000603 CARUEST AUTO PARTS
731 4 - 414293
7314. 413558
7314 - 417154
7314 -41 4264
7314-416944
052810
011708 -1
052810
48517
967'67
96774
54763004
56781513
54688405
54766765
54762979
54725573
54692935
542
062310
060910
061510
7314 - 402968
06/09/2010
06/07/2010
06/22/2010
06/09/2010
06/21/201
05/2812010
10/06/2009
0610212010
0512812010
05/3112010
04/12/2010
05127/2010
06/08/2010
06/01/2010
06/02/2010
06/08/2010
0610812010
06/04/2010
06/02/2010
06/0612010
06/2312010
0610912010
06/1612010
04/20/2010
24.53
23.02
17.90
1 7.07
1'1.79
40.00
4,780.00
1,020.00
221.98
17.85
1,560.00
831.50
113.41
1 01.99
64.46
41.00
35.'18
20.'19
1215
6.66
50.00
329.60
150.00
25.56
143.30
40.00
5,600.00
221.96
17.85
2,41'1.50
400.04
50.00
329.60
150.00
25.58
Page: 10
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07/01/2010 : 8AM
Check History Listing
CITY OF ARROYO GRANDE
Page; '11
Bank code: boa
Check # Date Vendor
145846 06/2512910 000028 CENTRAL CAL METRO
145847 06/25/2910 007902 IVN CHAVE
145848 06/25/2010 007728 SCOTT CRAIE
145849 06125/2910 007925 PETER CURT
145850 06/25/2010 002673 DOCTORS 1IEDPLS i1ED
145851 06/25/2010 007129 TERRY EN E R
145852 06125/2010 004645 FIRE CHIEFS ASSOC. F SL
145853 06/2512010 007904 FIVE CITIES SINGLES
145854 06125/2010 004790 DEAN NA F L Y D
145855 06125/2010 000282 FRANK'S LOCK KEY
145856 0612512010 004372 DARING TAYLOR
145857 06/2512010 000605 THE GAS COMPANY
145858 0612512010 002813 GRAIN INC
145859 06125/2919 007905 PATRICIA GRANT
145860 0612612019 000330 GSA-INFORMATION TECH
145861 06125/2010 001237 HANS N A GREG. MI
145362 06/25/2010 002405 CHUCK HARE
Status Clear/Void Date Invoice
0622
061510
062410
062 310
189361
1893577
1899283
062310
06222010
061910
062310
30579
30599
30601
WELL NO 10
10860
104
10502
6111 - 1375
6/11-350
6/10 -200
9233211940
061710
252
1088`19
062310
Inv. Date
Amount Paid
Check Total
06/2212010
1
1,296.00
06/1 512010
40.00
40.00
0612412010
20.00
20.90
06/23/2010
20.00
20.00
06/08/2010
65.99
0610812010
65.99
06/08/2016
65.60
195.66
06/2312010
246.00
246.00
0612412010
1
1
06/1 912010
39.09
30.06
06123/2010
48.00
48.00
0610812010
70.00
061041201
57.85
06/0812010
19.58
1 47.43
06/1612010
4
02126/2010
4
0818112018
48.75
04/3012010
36.25
9,868.09
06/11/2010
135.04
06/11/2010
80
0611012010
31.82
247.78
04/2012010
914.37
91 4.37
06117/2910
18.09
18.90
0618712010
116.26
116.26
06/0612010
437.18
437.18
06/23/2010
44.00
44.00
Page: 11
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0710112010 :3 AM
Check History Listing
CITY OF ARROYO GRANDE
Page:
Bank cote. boa
C he c k #
Da Vendor
145863
0612512010 004188 EDDIE HARRIS
145864
0612512010 007906 TAMMI HION
145865
06/25/2010 001386 HOPKINS TECHNICAL
1 45866
0612512010 001 068 PATRICK J I REY
145867
06/2512010 006644 IRON MOUNTAIN
145868
0612512010 006729 VI NCENT R JOHNSON
145869
06/2512010 000413 LAW OFFICES OF JONES
145870
06/2512010 006783 PAM KAAR
1 4587 1
06/2512010 001743 PAUL KARP
1 45872
06/2512010 001793 J J KELLER & ASSOCIATES,
145873
06/25/2010 007299 G ASTON KETTING OLIVIER
145874
06/25/2010 604845 JOHN LARSON
145875
06/25/2010 005511 CHRISTOPHER LINTNER
145876
0612512010 001136 DOUG L I NTN E R
1 45877
06/2512010 007907 LEE LORANE
145878
06/2512010 000393 LUCIA MAR UNIFI SCHOOL
145879
06/25/2010 000405 CATHY MALLORY
145880
06125/2010 005151 MICHAEL MARTINE
145881
0612512010 007908 DAI ETTE MIKLAS
145882
06/25/2010 000429 MINER'S ACE HARDWARE,
Status Cl erl old Da Invoke
062310
061910
201005298
060310
BWU 2 94
061110
51485
061110
061910
008302534
062310
062310
062319
062310
96'1010
101026
061110
061910
961019
37 100
38312
18352
78185
K3585
Inv. Date
Amount Paid
06/23/2010
260.00
06/19/2010
30.00
0311012010
75.31
06/03/2010
482.80
05/31/2010
1 50.12
06/1112010
155-00
0513112010
472.50
06/11/2010
80.85
06119/2010
30.00
04109/2010
289.64
06/2312010
80.00
06/23/2010
160.00
0 6/23/2010
96.00
0612312010
120.00
06/1912010
3.0O
06/1412010
700.00
06/11/2010
41.94
06/24/2010
65.00
06/1912010
30.00
06/11/2010
17.38
06/22/2010
11.94
06/21/2010
8.68
11712010
8.08
06/01/2010
7.60
Check Total
2O.0
30.00
75.31
482.80
150.12
155.00
472.
80.85
30.00
289.64
80.00
160.00
96.00
120.00
30.00
700.00
41.94
65.00
3 0-00
Page: 12
apCkHist Check History Listing P 13
07101/2010 9:3 AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor status Clear/Void Date Invoice Inv. Date Amount Paid Check Tot al
D
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145883 06/2512010 000466 NOBLE SAW, I N C
145884 0612812010 000468 OFFICE DEPOT
145885 06/2512010 000472 ORCHARD SUPPLY
145885 0612512010 000481 PACIFIC GAS & ELECTRIC
145887 0012512010 003980 PITNEY BOWES, IN
145888 0512512010 003423 CYNTH PLAZA
1 45889 06125/2010 000503 POOR RICHARD'S PRESS,
145890 0612512010 002363 PRIMARY CARE DOG & DT
145891 0612512010 002751 RANGE //MASTER
145892 0612512010 007909 DEANNE RED
145893 0612512010 007910 NELLY RI ERA
148894 06125/2010 004833 STEVE R 11
37276
37364
36936
38330
84398
84397
82781
521668349001
821656018001
8210$8233001
AUTH #165001
6110 - 620838
6/11-781296
0112 - 100318
7147128 -JN 10
001910
211659
76967
4151
4196
4192
4152
4161
4147
4197
4109
061910
06'1910
062310
0611312010
06/14/2010
0611 012010
06/22/2010
05/16!2010
05/1612010
05104/2010
06109/2010
0610712010
0611 012010
0611412010
0611012010
06/11/2010
06/12/2010
0611312010
0611 912010
0511212010
0611412010
0610412010
0611712010
06/17/2010
0610412010
0610512010
06/04/2010
06117/2010
0611712010
06/19/2010
4611912010
06/2312010
7.59
6.48
4.34
4. 32
56.69
47.78
6.42
109.72
56.07
49.34
23.02
275.67
8.87
8.87
56.00
30.90
673.36
303.42
216.25
199.47
180.47
1 67.45
166.30
108.75
108.74
39.00
30.00
257.50
66.00
76.41
111.09
215.13
23.02
203.41
56.00
30.00
673.36
303.42
1 ,186.43
30.00
257.50
88.00
Page: 13
ap Hit
145906
C heck History Listing
145907
Page: 1
0710112010
9 :38AM
CITY OF ARROYO GRANDE
D
Bank code: boa
145909
06/25/2019 007229 DONALD SNYDER
Check #
Date Vendor
Statue Clear/Vold Date Invoice
Inv. Date
Amount Paid
Check Total
145895
0612512019 000536 GREG ROSE
062310
0612312910
224.00
224.00
145896
0612512019 006021 BLADE ROSKELLEY
062310
06123/2010
220.09
229.00
145897
0612512010 006594 LAWRENCE RUC ER
062310
06123/2010
132.09
132.00
145898
0612512010 004558 RUFFONI'S SERVICES INC
123100
05124/2010
38.01
38.01
145899
0612512910 003649 CHARLES D (DON) RUIZ
062310
06/23/2010
162.00
162.00
145900
0612512010 002142 SAN LUIS PAPER CO
601960
06/03/2010
894 36
145901 0612512010 066080 MARTINA SARMIENT
145902 06/2512610 663024 MARK SCHAFFER
145903 06/25/2010 000555 SLO COUNTY DEPT O F
145904 96/2512010 005248 SLO COUNTY FIRE 6110
145905 0612512010 000564 SLO COUNTY NEWSPAPERS
601 184
601193
597046
601 059 -00
594886
062310
062310
506
061510
6887153
6887409
6886661
6888381
MAY 2010
061710
062310
662316
062310
062310
0624'10
05/2512010
05124/2019
03124/2010
0610212019
02119/2019
06123/2610
96123/2010
0511412010
06/1 512010
05/2112010
05/2212010
05/1 812010
05128/2010
05/31/2010
06117/201
06/23/2010
06/2812910
0612312010
06123/2010
66/241201
898.22
822.04
625.86
547.34
68.83
236.06
220.00
1
50.00
145.0'1
141.27
* 14'1.27
115.99
40.00
500.00
210.09
300.00
90.99
252.00
540.80
3,836.65
230.00
220.66
1
50.00
542.64
40.00
500.00
219.96
300-00
90.99
252.00
540.99
Page; 14
145906
06/25/2010 006096 SLO COUNTY
145907
96/25/2010 003831 RANDY D SMART, OD
145908
0812512010 004860 TAMMY SMITH
D
145909
06/25/2019 007229 DONALD SNYDER
1 45910
06/25/2010 007926 AMANDA SOUCHEK
145911
06125/2010 000609 BOB SPEAR
F
145912
0612512010 007176 SPRINKLER KING INC
a� 0
601 184
601193
597046
601 059 -00
594886
062310
062310
506
061510
6887153
6887409
6886661
6888381
MAY 2010
061710
062310
662316
062310
062310
0624'10
05/2512010
05124/2019
03124/2010
0610212019
02119/2019
06123/2610
96123/2010
0511412010
06/1 512010
05/2112010
05/2212010
05/1 812010
05128/2010
05/31/2010
06117/201
06/23/2010
06/2812910
0612312010
06123/2010
66/241201
898.22
822.04
625.86
547.34
68.83
236.06
220.00
1
50.00
145.0'1
141.27
* 14'1.27
115.99
40.00
500.00
210.09
300.00
90.99
252.00
540.80
3,836.65
230.00
220.66
1
50.00
542.64
40.00
500.00
219.96
300-00
90.99
252.00
540.99
Page; 14
D
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07101/2010 9: 6AM
'age: 1
Check History Listing
CITY OF ARROYO GRANDE
Bank code:
boa
Check #
Date Vendor
145913
0612512010 002452 ANNA STEWA T
145914
66125/2010 000620 STREATOR PIPE & SUPPLY
145915
66/2512010 000623 SUNSET NORTH CAIN WASH
145916
0612512010 007911 JACQUELINE THOMPSON
145917
0612512010 002370 TITAN INDUSTRIAL
145918 0612512010 006062 TRANSITIONS
145919 0612512010 002468 THE TRIBUNE
145920 0612512010 000653 DOROTHY TRUL
145921 0612512010 006551 UNITED STAFFING A
145922 0612512010 000822 US POSTMASTER
145923 06/25/2010 000660 USA BLUE BOOK
145924 06/25/2010 007912 JAVIER VALENTE
145925 0612512010 002137 VERIZON WIRELESS
145926 0612512010 007913 MELISSA WALDI AM
145927 0612512010 0006851 WALLACE GROUP A CALIF
Status ClearNoid Date Invoice
06191
1156565.001
2234
061910
1641393
1041207
0617'10
2635190
061610
069826
06 1410
170299
06'1910
0874278855
0619'10
29797
29795
29950
20829
29949
29953
29792
29794
20789
29955
29957
29798
Inv. Date
Amount Paid
Check Total
06/19/2010
357.50
357.50
06/04/2010
2.
22. 30
0513112010
95.39
95.39
0611912010
30.00
36.00
0611 712010
1 60.03
0610412010
147.90
307.93
06/1712010
52278.18
52,276.
0611412010
180.00
180.00
06118/2010
76.80
76.80
06/16/2010
1,053.20
1,053.20
06/14/2010
88.00
88.00
06/14/2010 010
64.9 #
64.91
06/1912010
225.00
225.00
05/26/2010
11.33
11.33
0611 912010
30.00
30-00
5/05/2010
9
05/0512010
6
0610612010
6,381-56
0511012010
2,119.50
0610812010
1,455.92
0610812010
1
0510512010
913.00
05/0512010
687.75
0510512010
376.00
0610812010
345.00
0610812010
345.00
0510512010
237.75
Page: 1
ap kHist Che History Listing P 16
07!0112010 : 8AM CITY OF ARROYO GRANDE
Bank code: boa
Ch # Date Vendor Status ClearNoid [date Invoice Inv. [date Amount Paid Check Tota
D
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145928 06/25/2010 007599 SYSTEMS
145929 0612512010 992319 SHERRY 1EESTER
145930 0812512010 007914 LORI 1ERT
1 45931 0612512010 000689 VILEST PAYMENT CENTER
145932 0612512010 007927 SHIRLEY 1 ILLM TT
145933 0612512010 000704 WITMER-TYSON IMPORTS
145937 0612912010 007919 CHARLES & CATHERINE
145938 0612912010 007917 PHILIP DEIHLER
145939 0612912010 007916 A.J. DERAAD
145940 0612912010 007921 EUGENE GALPERIN
145941 06129/2010 007920 DANIEL GALE
145942 0612912010 007922 CAROL HN
145943 0612912010 007918 C NNIE MARTIN
29951
29952
29956
29963
29787
29959
29954
29909
29988
29796
29948
29790
29791
0129
0'11410128
0'11210126
rf, T lf,
061910
820723553
002310
T7982
Re f 000103821
R e f0001038'19
fO 00 103 1
Ref000103823
Ref000103822
Ref000103824
Re000103820
06/08/2010
06108/2010
06/08/2010
06/25/2010
0510512010
0610812010
0610812010
06108/2010
06/0812010
0510512010
0610812010
0510512010
051051201
0513112010
0612212010
0612212010
0611 912010
0611912010
06/01 12010
0612312010
0610412010
0612312010
0612312010
0612312010
0612312010
0612312010
06/2312010
0612312010
172.
172.50
172.50
158.13
1 35.00
1 35.00
103.50
103.50
69.00
67.50
55.20
33.75
33.75
3,620.05
2,442.62
1, 530.38
30.00
30.00
157.00
90.00
400.00
50.85
45.25
1'12.65
65.28
129.43
181.8'1
32.58
32 # 336.59
7 1 593-05
80.00
80.00
157.50
90.00
400.00
80.85
45.28
112.60
65.23
129.43
13'1.81
32.88
Page: 16
apCkHist Check History Listing P 17
0710112010 9:38AM CITY OF ARROYO GRANDE
Bark code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Taal
145944 06/2912010 007923 BROOKE SC H N E I D E R R f 9010 3825 06/23/2010 1 26.09 1 26.09
b Tota 11: 1 00, 1. 1
D
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243 checks in this report
Total Checks: 3, 00J81.91
Page: 1
ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
/28/2010 - /1 0/2010
06118/10
FUND 010
362
5101
Salaries Full time
191
FUND 220
16
5192
salaries Part- Tirane - PPT
17
FUND 226
1,885.91
5103
Salaries Part -Tire - TPT
15,339.97
FUND 234
2,237.43
5105
Salaries OverTlme
13,497.93
FUND 235
1
5107
Salaries Standby
353.50
FIND 512
0,479.19
5105
Holiday Pay
15,400.63
FUND 040
19,740.80
5109
Sick Pay
3,851.63
409
5110
Annual Leave Buyback
-
51 11
Vacation Buyback
-
5112
Sick Leave Buyback
-
5113
Vacation Pay
7 -95
5114
Comp Pay
840.83
5115
Annual Leave Pay
51207.83
5121
PERS Retirement
71 r 121.72
5122
Social Security
19,132.62
5123
PARS Retirement
457.81
5128
State Disability Ins.
1,240.79
5127
Deferred Compensation
735.59
5131
Health Insurance
38
5132
Dental Insurance
4,204.95
5133
Vision Insurance
1
5134
Life Insurance
545.51
5135
Long Terra Disability
933.53
5143
Uniform Allowance
-
5144
Carr Allowance
575.00
5145
Council Expense
-
5147
Employee Assistance
202.54
5143
Boot Allowance
-
5149
Motor Pay
150.00
5150
Bi- Lingual Pay
125.00
5151
Cell Phone Allowance
327.50
400, 873.93
Agenda Item 8.a.
Page 20
MINUTES
REGULAR MEETING of THE CITY COUNCIL
TUESDAY, .TIE 8 201
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL To ORDER
Mayor Ferrara called the Regular City Council meeting to order at :01 p.m.
2 . ROLL CALL
City Council: Council Member .doe Costello, Council Member Chuck Fellows, Council
Member Caren Ray, Mayor Pro Tern Jim Guthrie and Mayor Tony Ferrara
were present.
City Staff~ Present: City Manager Steven Adams, City Attorney Tina Carmel, Director of
Legislative and Information Services /city clerk belly Wetmore, Fire Chief
Mike Hubert, Building official John Hurst, Assistant City Engineer (like Linn,
and Director of Community Development Teresa McClish.
3 . FLAG SALUTE
Members of Arroyo Grande Police Department Explorer Post 542 led the Flag Salute.
4 . INVOCATION
Father Ken Brown, St. Patrick's Catholic Church, delivered the invocation.
5 . SPECIAL PRESENTATIONS
None.
8. AGENDA REVIEW
6.a. ordinances Read in Title Only.
Council Member Costello moved, Mayor Pro Term Guthrie seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read in title only and all further
readings be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Kevin Rice expressed concerns about the Council's selection of its new Council Member.
8. CONSENT AGEND
Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item
to do so at this time. There were no public comments received .
Council Member Fellows requested that Item 8.d. (Award of Contract to Central Coast Fence, Inc.
for Construction of the Soto Pond No. 1 Fence Replacement Project) be pulled.
Action: Council Member Fellows moved, and Mayor Pro Tenn Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8.e., with the exception of Item 8.d., with the
recommended courses of action. The motion parsed on the following roll -call vote:
AIDES; Fellow, Guthrie, Costello, Ray, Ferrara
NOES: None
ABSENT: None
Agenda Item 8.b.
Page 1
M m t e : C ity Count 1 Meeting
Tuesday, June 8. 2070
Page 2
8.a. Cash Disbursement Ratification.
Recommended Action: Ratified the listing of cash disbursements for the period May 16,
2010 through May 31, 2010.
8.b. Consideration f Approval of Minutes.
Recommended Acton. Approved the minutes of the Special and Regular City Council
Meetings of May 28, 2010, as submitted.
8.c. Consideration f Resolutions for the 2010 General Municipal Election.
Recommended mmended Action: Adopted Resolution NO. 4282 as follows: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CALLING AND GIVING
NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE MELD ON
T[ ESDA , NOVEMBER EMBER 2, 2010, FOR THE ELECTION OF CERTAIN OFFICERS OF
THE CITY'; 2 Adopted Resolution N . 4283 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE REQUESTING THE BOARD OF
SUPERVISORS ISORS OF THE COUNTY OF SAN LUIS OBISPO TO CONSOLIDATE A
GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 2, 2010, WITH THE
S TA TE WIDE GENERAL ELECTION TO BE MELD ON THE SAME DA TE PURSUANT TO
SECTION 10403 OF THE ELECTIONS CODE'; and 3 Adopted Resolution No. 4284 as
follows: "A RESOLUTION TION OF THE CITY COUNCIL. OF THE CITY OF ARROYO GRANDE
ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING
TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO
BE HELD ON T# ESDA , NOVEMBER 2. 201 "
8.e. Consideration of Adoption Of an Ordinance Adding Chapter 9.2 Entitled "Proximit
Restrictions t Children's Facilities for Registered sec Offenders" to the Arroyo
Grande Municipal Code.
Recommended mmended Action: Adopted an Ordinance as follows: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING CHAPTER 9.29
ENTITLED "PROXIMITY RESTRICTIONS TO CHILDREN'S FACILITIES FOR
REGISTERED SEX OFFENDERS" TO THE ARROYO GRANDE MUNICIPAL COLE "'.
ITEMS PULLED FROM THE CONSENT AGENDA
8.d. Consideration of an Award of Contract to Central Coast Fence, Inc. for Construction
of the Soto Pond No. 1 Fence Replacement ement Project, PW 2010-06.
Recommended Action. 1 Award a contract for the Soto Pond No. 1 Fence Replacement
ement
Project to Central Coast Fence, Inc. in the amount of $33,181.40; 2 Authorize the City
Ma to a pp rove change Orders for 10% of the contract amount, $8,81 5.00, for
unanticipated costs during the construction phase of the project; 3 Find that the subject
project is categorically exempt from CE QA pursuant to Section 15303(d); Approve
transfer of $30,873.00 remaining from the Soto Sports Complex Draining Pumps and Piping
project; Approve transfer of $9,327.00 of unused Park Improvement Funds that were
carried over from the V illage Green Improvement Project; and 8 Direct the City Clerk to file
a Notice of Exemption.
Council Member Fello ws stated he had visited the site and noted the fence is in good condition and
functional, the posts are in good shape, the fabric of the chain link i not the most attractive;
however, it has very little rust; acknowledged that some of the barbed wire is failing and needs to
be replaced; and stated he did not see a need for spending $40,000 to move and replace the
fence. He stated the barbed wire could be removed and staff could repair the remaining areas.
Agenda Item 8.b.
Page 2
Minutes: City Council Meeting Page
Tuesday, June 8, 2090
Mayor Pro Tern Guthrie inquired about the status of temporary banners in the city, and also
expressed concern that unused funds for projects are sitting in accounts after projects are
complete. He inquired whether unused funds could be transferred or moved bank to the enterprise
funds and would like to see a policy created to address this. He also expressed concern about
spending money to replace the fence; however, he recognized it is unattractive.
city !Manager Adams explained that the issue regarding placement and display of temporary
banners would be corning back to the council for consideration in August, and further responded to
concerns expressed about the existing painted chain link fence as it relates to the proposed
project, and how the project is budgeted.
Council Member Ray also inquired about the funds that would be left in the Park Improvement
Fund and requested clarification.
Assistant city Engineer Linn clarified that the city received $150,000 from the Parkside
development project which was specifically earmarked for improvement of the three major drainage
facilities in that area. He explained than this was the fourth and last in a series of projects that were
identified for use of the funds; that city staff had done most of the wort ire -house on the other
projects which resulted in major cost savings; and that this was the last project to beautify the area
and make it look more like a park.
Further council discussion and comments concerning the fence replacement ensued; that it would
be consistent with the look around other drainage basins in the city; that this fence had been
identified by the America In Bloom judges as needing repair; that the fence would be moved back
and a landscape border added; and that the replacement project would address existing liability
and safety issues.
In response to a question regarding barbed wire on top of the fence city Manager Adams
explained that there would not be barbed wire on top of the fence; however, the area would be
appropriately signed to discourage access into the basin as recommended by the city's insurance
administrator.
In response to additional budget questions, Assistant city Engineer further clarified that the funds
for this project cannot be used on any other project and that it was specifically for this drainage
area.
Council Member Fellows suggested that instead of spending the money on this project that staff
bring back cost estimates to repair the fence
council Member Fellows moved that instead of spending the $40,000 projected cost on removing a
serviceable fence that needs some repair, that staff~ bring back the costs to repair the very small
areas of chain link fence that have been pushed down, which is about 12 feet out of approximately
1,600 feet. council Member Costello asked if that would include the costs involved in moving the
fence back three feet and grading. council Member Fellows said that he would not mind that
because it would allow the grading if the fence is taken out. The motion failed due to lack of a
second.
Agenda Item 8.b.
Page 3
Minutes: City Council Meeting Page
Tuesday, June 8, 2070
Action: Mayor Pro Tern Guthrie moved to approve staff's recommendations with the additional
provision that the remaining unexpended funds from the village Green project be transferred back
to the Park Improvement Fund. Council Member Costello seconded, and the motion passed on the
following roll call vote:
AYES: Guthrie, Costello, Flay, Ferrara
NOES: Fellows
ABSENT. None
g. PUBLIC HEARINGS
g.a. Consideration f Five Cities Fire .Joint Powers Authority.
City 'Manager Adams and Fire Chief Hubert presented the staff report and recommended the
Council: 1 Approve a Joint Exercise of Powers Agreement "Agreement" with the City of Grover
Beach and Oceano Community Services District OCSD to form a Five Cities Fire Joint Powers
Authority JPA; 2 Adopt a Resolution approving the FY 2010-11 Annual Budget for the JPA; 3
Adopt a Resolution olution approving the Memorandum of Understanding MOU with the International
Association of Fire Fighters Local 4403; 4 Appoint a Board Member to the JPA Board of Directors
and an alternate; Direct staff to request a proposal from the City of San Luis Obispo for contract
police and fire dispatch services and continue to work on recommendations for a joint dispatch
operation for Arroyo Grande, Grover Beach and OCSD.
Council questions ensued regarding the Agreement's termination clause; the cost percentage
between the cities and clarification that the costs will be reviewed annually; status of discussion
with the City of San Luis Obispo regarding joint dispatch operations; c oncern that the proposed
budget for gas and oil may be too low; clarification that each agency's operational budget was
reviewed in order to provide estimates for the Fire JPA budget and that they may need
adjustments; the Board meeting schedule which would be established at the fiat meeting following
the July 9 1h start date; the Board Secretary position which would be the Chief's current Executive
Secretary; c onfirmation that a quorum would constitute all three Board Members in order to
conduct meetings and do business; clarification concerning legal services to the Fire JPA; and
whether there would be any attempt to standardize ordinances for various issues such as weed
abatement and fireworks.
Mayor Ferrara opened the public hearing.
Jinn Hill, OCSD President, spoke in support of the formation of the Five Cities Fire Joint Powers
Authority.
F affaele Monternurro, OCSD General Manager, spoke in support of the formation of the Five Cities
Fire Joint Powers Authority.
Terry Fibich Arroyo Grande resident and former Arroyo Grande and Grover Beach Fire Chief,
spoke in support of the formation of the Five Cities Fire ,Joint Powers Authority.
PJ Fer-guson President of the Local 4403, spoke in support of the formation of the Five Cities Fire
Joint Powers Authority.
John Keen, N. Elm Street, spoke In support of the formation of the Five Cities Fire Joint Powers
Authority. He requested the Council keep 'item #5 separate and stated that the 'issue regarding joint
dispatch services needs to come back for further evaluation.
Agenda Item 8.b.
Page 4
M m es: City Council Meeting Pepe
Tuesday, June 8, 2010
Hearing no further comments, Mayor Ferrara closed the public hearing.
Council comments ensued in support of the ,Joint Powers Agreement with the City of Grover Beach
and OCSD to form a Five Cities Fire Joint Powers Authority; and support to continue reviewing
options for joint dispatch services.
Action: Council Member Costello moved to approve a Joint Exercise of Powers Agreement with
the City of Grover Beach and oceano Community services District OCSD to form a Five Cities
Fire .point Powers Authority (JPA). Council Member Fellows seconded, and the motion passed on
the following roll call vote:
AYES: Costello, Fellows, Flay, Guthrie, Ferrara
NOES: None
ABSENT: T: None
Action: Council Member Costello moved to adopt a Resolution as follows: "A RESOLUTION DF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE FISCAL YEAR
2010-11 [ DGET FOR THE FIVE CITIES FIRE JOINT POWERS ER AUTHORITY". Mayor Pro Tenn
Guthrie seconded, and the motion passed on the following roll call vote:
AYES: Costello, Guthrie, Fellows, Flay, Ferrara
NOES: None
ABSENT: None
Action: council Member Costello moved to adopt a Resolution as follows: ` "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A SALARY AND
BENEFIT PROGRAM FOR EMPLOYEES REPRESENTED TED JAY THE INT"ERNA TIONA L
ASSOCIATION OF FIRE FIGHTERS LOCAL 4403 FOR THE FIVE CITIES FIRE JOINT
T
POWERS AUTHORITY ADD REPEALING THOSE SECTIONS OF RESOLUTION TIO NO. 4263
ADOPTED ON MARCH , 2070 IMPACTING SAID EMPLOYEES"'. Council Member Ray
seconded, and the motion passed on the following roll call vote:
AYES: Costello, Flay, Fellows, Guthrie, Ferrara
NOES: None
ABSENT: None
Action: Mayor Pro Term Guthrie moved to appoint Council Member Costello to the JPA Board of
Directors and Mayor Ferrara as the alternate. Council Member Ray seconded, and the motion
passed on the following roll call vote:
AYES: Guthrie, Flay, Fellows, Costello, Ferrara
NOES: None
ABSENT: None
Action: Council Member Costello moved to direct staff to request a proposal from the City of San
Luis Obispo for contract police and fire dispatch services and continue to work on
recommendations for a joint dispatch operation for Arroyo Grande, Grover Beach and 0CSD.
Agenda Item 8.b.
Page 5
M inutes: C ity Co uncH Meeting Page
Tuesday, June 8. 2070
Council Member Fellows seconded, and the motion passed on the following roll call vote:
AYES: Costello, Fellows, Flay, Guthrie, Ferrara
NOES: None
ABSENT: None
Mayor Ferrara called for a break at 8:28 p.m. The Council reconvened at 8. p.m.
10. CONTINUED BUSINESS ITEMS
10.a. consideration of Updated Analysis of later supply and usage.
City Manager Adams presented the staff report and recommended the Council: 1 Continue efforts
to purchase temporary Lopez water from the .City of Pismo Beach and/or the oceano Community
Services District OCSD if a temporary emergency purchase of State water can be obtained from
those jurisdictions; 2 Direct staff to prepare modifications to the Municipal Code to permanently
establish existing mandatory conservation measures; 3 Direct staff to begin funding the half-time
Water Conservation coordinator position in the Water Fund rather than Water Neutralization Fund
when the next rate structure is prepared; Authorize staff to offer financial incentives to pay %
of the costs of water efficiency measures identified in the water audits of major users; 6 Direct staff
to continue to work with neighboring Jurisdictions on recycled water alternatives, determine cost of
obtaining use of the Conoco Phillips pipeline for recycled water, and establish communications with
agricultural property owners regarding use o f recycled water; 6 Direct staff to prepare a Resolution
increasing Neater Neutralization fees so that development impact fees will cover the full estimated
capital costs of acquiring State water; Appropriate $26,000 from the Water Fund to develop a
public education program regarding the status of the City's water supply and proposed measures
to provide adequate long -terra supply; and 8 Direct staff to plan for preparation of a ballot measure
at the June 2012 election to enable purchase of up to 450 acre feet of State water if a conditional
purchase can be negotiated successfully with the County and Central coast water Authority.
Steve Tanaka, Wallace Group, gage a presentation entitled `Secondary Recycled water Options to
Augment Water Supply'
Council questions ensued regarding the proposed funding to develop a public education program,
how the amount of $25,000 was determined, and what the program would include; what a
proposed ballot measure would look like; why ConocoPhillips wound not provide an estimated pace
for obtaining use of its pipeline for recycled water; what quantity of water is required to be pumped
to keep s eawater intrusion at bay; clarification regarding State water drought insurance and/or
drought buffer costs; and comparison of seawater desalination to indirect potable reuse /recycled
water as it relates to energy consumption.
Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter.
John Keen, N. Elan Street, spoke about residential and landscape water conservation efforts and
suggested that the water rates be reviewed again.
Agenda Item 8.b.
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Minutes: City Council Meeting Page 7
Tuesday, June 8, 2070
Steve Ross, Garden street, also spoke about grater conservation efforts and his reduction of water
use; however, he expressed concern that the tiered rate system is causing him to pay more. He
further spoke about the use of recycled water.
Upon hearing no further comments, Mayor Ferrara closed the public comment period.
Council comments ensued in support of staff's recommendations; that there are no easy solutions
to getting more water; acknowledgement that water conservation efforts must continue; concern
that there may be a perception that the proposal might cause more growth; concern about how the
$25,000 for a proposed educational program would be spent; acknowledgement that the City has
been working on both long and short term water supply strategies and is not looking to lock into
any one option now; support for public education efforts; support for updating the Municipal Code
to permanently establish existing mandatory conservation measures; that the tiered rate structure
is in its first year of implementation and each year thereafter should result in savings; some
concern about offering financial incentives to pay 75% of the costs of water efficiency measures
identified in the water audits of major users; than the use of the ConocoPhillips pipeline may be the
best solution; use of tertiary treated water on agricultural lands; a request to staff to provide an
outline of what would be included in the public education effort for $25,000; than the City will need
to continue to seek funding sources, including grants; and that there is a need for a raid to long
terra strategy to focus on public education not only on the state water issue, but all w ater issues.
Action: Mayor Pro Tern Guthrie moved to: 1 Continue efforts to purchase temporary Lopez water
from the City of Pismo Beach and/or the O ceano Community services District CSD) if a
temporary emergency purchase of state grater can be obtained from those jurisdictions; 2 Direct
staff to prepare modifications to the Municipal Code to permanently establish existing mandatory
conservation measures; 8 Direct staff to begin funding the half -time Water Conservation
Coordinator position in the Water Fund rather than Water Neutralization Fund when the net rate
structure is prepared; Authorize staff to offer financial incentives to pay 75% of the costs of
water efficiency measures identified in the water aud its of major users; Direct staff to continue to
work with neighboring jurisdictions on recycled grater alternatives, determine cost of obtaining use
of the Conoco Phillips pipeline for recycled water, and establish communications with agricultural
property owners regarding use of recycled water; 8 Direct staff to prepare a Resolution increasing
Water Neutralization fees so that development impact fees will cover the full estimated capital
costs of acquiring state water; 7 Appropriate $25,000 from the Water Fund to develop a public
education program regarding the status of the City's water supply and proposed measures to
provide adequate long- terra supply; and bring back the proposed program /plan and contract
proposal on a future Agenda for con and final approval; and 8 Direct staff to plan for
preparation of a ballot measure at the June 2012 election to enable purchase of up to 450 acre feet
of state water if a conditional purchase can be negotiated successfully with the County and Central
Coast eater Authority. Council Member Costello seconded, and the motion passed on the
following roll call vote:
AIDES: Guthrie, Costello, Fellows, Flay, Ferrara
NOES: None
ABSENT: None
Agenda Item 8.b.
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finutes: City Council Meeting
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Page 8
11. NEW BUSINESS ITEMS
I I.a. Consideration f Ballot Measures for Appointive city clerk and city Treasurer.
City Manager Adams presented the staff report and recommended the council: 1 Direct staff to
present a resolution on the June 22, 2010 agenda for consideration to place two measures on the
November 2nd ballot asking voters to make the city clerk and city Treasurer appointive positions;
2 Provide comments on the draft ballot measures and ballot arguments; and If approved by a
majority of voters direct staff to place on a future agenda an ordinance for consideration to
delegate appointment authority to the City Manager.
In response to concerns expressed by Council Member Fellows about the appointment process a s
it relates to lack of public or council input, City Manager Adams explained the current hiring
process for department directors, that the process is flexible, and council has been involved and
provided input about the process in the past. city Manager Adams noted that for the Police Chief
position, he makes the final hiring decision; however, the appointment is required to be confirmed
by the Council.
Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter,
and upon hearing no comments, he closed the public comment period.
Council comments ensued in support of the proposed ballot measures; acknowledgment that the
positions have evolved beyond what the electoral process originally intended; that these are very
technical positions now; that future recruitments should have some council input; clarification
regarding current hiring practices; that ultimately, the council is ultimately the approving body of
any budget and expenditures that the Treasurer would be overseeing; support for the city Manager
to have the hiring authority; recognition that the city clerk is a department director position;
clarification that having a city Treasurer position is a statutory requirement pursuant to state law;
that the current structure and process is good now and this action to make the positions appointive
is long overdue; support for the proposed ballot measures with a suggestion to balance the
qualifications as well as the financial impacts; that future recruitments for the positions should have
some council input; that the proposed arguments in favor should focus equally on necessary
qualifications as well as the financial aspect.
Action: council Member Costello moved to direct staff to present a Resolution on the June 22,
2010 agenda for consideration to plane two measures on the November 2, 2010 ballot asking
voters to make the City cleric and city Treasurer appointive positions. Mayor Pro Tern Guthrie
seconded, and the motion passed on the following roll call vote:
AYES: Costello, Guthrie, Fellows, Flay, Ferrara
NOES: None
ABSENT: None
Action* Council Member Costello moved that the draft ballot measures and arguments as
presented are acceptable; however, staff was directed to continue to work on the arguments to
incorporate council comments into the ballot arguments; and further, if approved by a majority of
voters, direct staff to plane on a future agenda an ordinance for consideration to delegate
Agenda Item 8.b.
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M inutes: : city Council Meeting Page
Tuesday, June 8, 2010
appointment authority to the city Manager. council Member Fellows seconded, and the motion
passed on the following roll call vote:
AYES: Costello, Fellows, Guthrie, Ray, Ferrara
NOES; None
ABSENT: None
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER EF ITEMS
None.
14. COUNCIL COMMUNICATIONS
Council Member Ray thanked all the department directors for meeting with her last week and
recognized the outstanding job everyone is doing running their departments.
15. STAFF COMMUNICATIONS
City Manager Adams thanked council Member flay for her flexibility in scheduling all the various
meetings with himself and the department directors.
16. COMMUNITY COMMENTS TS AND SUGGESTIONS
Colleen Martin, olive Street, invited the council to attend the Lucia Mar Unified School District
Board Meting on June 15 th at :00 p.m. at which time the Board would recognize the individuals
who recently came to the rescue of a local girl during an violent attack; and then expressed
concern about the city's political sign ordinance and the fact that it is not being enforced.
Steve loss, Garden Street, commented on Item 11.a. (Consideration of Ballot Measures for
Appointive city clerk and city Treasurer) and stated the City should have a Plan B in place if the
ballot measures do not pass; and suggested an ordinance be drafted that requires certain
qualifications of a City clerk and city Treasurer. He also referred to Item 8.d. (Soto Pond No. 1
Fence Replacement Project) and commented that the problems appear to be caused by people
climbing over the fence.
17. ADJOURNMENT
MENT
Mayor Ferrara ad journed the meeting at 10:20 p.m.
Tony Ferrara, Mayor
ATTEST,
Kelly Wetmore, ore, city Clem
(Approved at CC Mtg )
Agenda Item 8.b.
Page 9
MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, .JUNE 22,
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor /Chair Ferrara called the Regular City Council meeting to order at 7:04 p.m.
2. ROLL CALL
City Council /RDA: Council /Board Member Caren Ray, Council /Board Member Chuck
Fellows, Council /Board Member Joe Costello, Mayor Pro TemNlce Chair
Jim Guthrie, and Mayor /Chair Tony Ferrara were present.
City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of
Legislative and Information services /City Clerk Kelly Wetmore, Chief of
Police Steve Annibali, and Community Development Director Teresa
I1cClih.
3 . FLAG SALUTE
Bob Lund, representing the Arroyo Grande Village Improvement Association, led the Flag
Salute.
4 . INVOCATION
Dr. Mayer Harnish., Bahai Faith, delivered the invocation.
5 . SPECIAL PRESENTATIONS
5.a. Presentation of Mayor's Commendations Recognizing Several Individuals for
Bravery and Unselfish Community Involvement
Mayor Ferrara presented Mayor's Commendations recognizing James Brown, Salvadore
Mendoza, Janes ding, Steven Mis amore, and Kevin Tobon for bravery and unselfish
community involvement by corning to the aid of a 1 -gear old female who had been violently
attacked and by preventing the possible escape of a dangerous and violent suspect. James
Broom, salvadore Mendoza, and .dames Ding accepted their Commendations; Alysa
Mi samore accepted on behalf of her father, Steven 1i sarnore; and Kevin Tobon was not
present; however, Mayor Ferrara stated his Commendation would be forwarded.
0. AGENDA REVIEW
8.ar. Ordinances Read in Title Only.
Council /Board Member Costello moved, Mayor Pro TemNlce Chair Guthrie seconded, and the
motion passed unanimously that all ordinances presented at the meeting shall be read by title
only and all further readings be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Patter Welsh Pradera Ct, expressed frustration about unsuccessful attempts to contact the City
Manager to make an appointment with him regarding the status of the Neighborhood Services
(cede enforcement ) position and the lack of a parking enforcement position. she also expressed
concerns that the City spent over $20,000 to re-do the cros in the Village because it was
the wrong color; that the city is not currently utilizing the space at 910 West Branch that was
donated to the Police Department and does not cost the City any money.
Agenda Item 8.b.
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8. CONSENT AGENDA
Page
Mayor /Chair Ferrara invited members of the public who wished to comment on any Consent
Agenda Item to do so at this time.
Mike McConville, E. Branch Street, referred to Item 8.f. (Acceptance of the City Hall Parking Lot
and Eio wale Improvements) and commented that he did not think that it is a true bio wale;
however, he better understands the project and its intended use. He also referred to Item 8.11.
(Response to the San Luis Obispo County Grand Jury Report on Leaf Blower Hazards) stating
that 20 cities have banned leaf blowers, and provided the City Clerk with information for the
Council showing that leaf blowers are hazardous to health and requested further research be
done on the matter and to not wait until December to see what the County is doing.
Susan Flores, E. Branch Street, also referred to Item 8.h. and commented on other issues
concerning leaf blower hazards including other landscape maintenance methods; enforceability
through citizen complaints; that gardeners are not forced out of business; that noise concerns
should also be consid that leaf blowers can damage gardens and plants; that many cities
throughout California have banned leaf blowers; and complained that homes on all sides of her
house are using leaf blowers.
Patty Welsh Pradera Court, stated she previously lived in a City than banned gas blowers and
supported the use of electric leaf blowers.
Upon hearing no further comments, Mayor /Chair Ferrara closed the public comment period.
Council Member Costello requested Item 8.h. be pulled.
Mayor Pro TemNiee Chair Guthrie requested Item 8.f. be pulled.
Action: Council /Board Member Costello moved, and Council /Board Member Fellows seconded
the motion to approve the Consent Agenda Items, with the exception of Items 8.f. and 8.h., with
the recommended courses o f action. The motion passed on the following roll -call vote:
AYES: Costello, Fellows, Ray, Guthrie, Ferrara
NOES: None
ABSENT: Nome
8.a. Cash Disbursement Ratification.
Action. Approved the listing of cash disbursements to vendors for the period 06/01/10
through 06/15/10.
8.b. Statement of Investment Deposits.
Action: received and filed the report of current investment deposits as of May 81,
2010.
8.0. Consideration of Confirmation of Assessments for Tracts 1158, 1789, 2310, and
2238.
A ction: 1 Adopted Resolution olution No. 4287 as follows. "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING LANDSCAPING
A sEssm T FGR TRACT 158; 2 Adopted Resolution olution o. 4288 as follows: "
RESOLUTION OF THE CITY COUNCIL GF THE CITY OF ARROYO GRANDE
CONFIRMING LANDSCAPING AND LIGHTING ASSESSMENT FOR TRACT 1769;
8 Adopted Resolution olution No. 4289 as follows: "A RESOLUTION F THE CITY COUNCIL
Agenda Item 8.b.
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Minutes. City CouncillRedevelopment Agency Meeting Page
Tuesday, .June 22, 201
OF THE CITY OF ARROYO GRANDE CONFIRMING THE ASSESSMENTS FOR THE
PARK SIDE DE 1 A GE ASSESSMENT DISTRICT (TRACT 2310); and 4 Adopted
Resolution olution No. 4290 as follows: " "A RESOLUTION OF THE CITY COUNCIL C L GF THE
CITY OF A RRO YG GRANDE CONFIRMING THE A SSESSME TS FOR THE GRACE
LANE A SSESSMEN T DIS TRIC T (TRA C T 2236).
8.d. Consideration of a Resolution Authorizing the Deposit of City Funds in Various
Financial I nstituti n.
Action: Adopted Resolution olution No. 4291 as follows: "'A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE DEPOSIT OF
CITY FUNDS IN VARIOUS FINANCIAL INSTITUTI NS'F
8.e. Consideration of Approval of Final Parcel Map A 09-0101; Subdividing an
Existing 7.25 Acre Parcel into a 0.88 Acre Parcel and a 6.37 Acre Parcel Located at
1170 West Branch Street.
Action: Approved Final Parcel Map AG 09-0101 , subdividing an existing 7.25 acre
parcel into a 0.88 acre parcel and a 6.37 acre parcel located at 1170 vet Branch
Street.
8.g. Consideration of Resolutions Approving a Property Conveyance Agreement for
Acquisition of the Pearrwood Hills Property from the City to the Redevelopment
pment
Agency.
[CCIRDA]
Action: 1 [Council]: Adopted Resolution olution Ne. 4292 as follows- "" RESOLUTION OF
THE CITY COUNCIL NCIL F THE CITY OF ARROYO GRANDE APPROVING A
PROPERTY CONVEYANCE AGREEMENT BET EEC THE CITY AND THE ARROYO
GRANDE REDEVELOPMENT AGENCY TO EFFECT THE SALE TO., AND
PURCHASE BY , THE AGENCY OF APPROXIMATELY 7.1 ACRES OF CIT -
GDINED PROPERTY COMMONLY KNOWN AS THE PEARMIDGD HILLS
PROPERTY; 2 [RDA Board): Adopted Resolution olution No. RDA 10 -02 as follows: ` "A
RESOLUTION OF THE ARROYO GRANDE REDEVELOPMENT AGENCY
APPROVING A PROPERTY CONVEYANCE ANCE AGREEMENT BETWEEN EEN THE AGENCY
AND THE CITY OF ARROYO GRANDE TO EFFECT THE SALE TG, AND
PURCHASE BY, THE AGENCY OF APPROXIMATELY .1 ACRES OF CITY-
OWNED PROPERTY COMMONLY KNOWN AS THE PEAR WOOD DOD MILLS
PROPERTY; and 3 Adopted Resolution olution No. RDA 10-03 as fellows: "A RESOLUTION
OF THE ARROYO GRANDE REDEVELOPMENT AGENCY A UTHORIZING THE
AGENCY CHAIR TO ACCEPT AND CONSENT TO RECORDATION OF DEEDS AND
GRANTS TO TIME ARROYO RA ODE REDEVELOPMENT AGENCY PURSUANT T
GOVERNMENT ENT CODE SECTION 27281.
ITEMS PULLED FROM THE CONSE NT AGENDA
8.f. Consideration of Acceptance of the City Hall Parking Lot & Bi s vale
Improvements and the Crown Hill and Corbett Canyon Road Sidewalk
Improvements Project, PW 2008 -A.
Recommended Action: 1 Accept the project improvements as constructed by D -Kal
Engineering, Inc., in accordance With the plans and specifications for the City Hall
Parking Lot & Bloswale Improvements and the Crown Hill & Corbett Canyon Road
Sidewalk Improvements, Pl11 2008 -07A; 2 Direct staff to file a Notice of Completion; and
Agenda Item 8.b.
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Tuesday, June 22, 2010
Page
3 Authorize release of the retention, thirty -five 3 days after the Notice of Completion
has been recorded, if no liens have been filed.
Council Member Fellows commented on the bioswale and expressed concern that the
landscaping is still lacking; and suggested that a collar be put on the drain so that water could
sit a foot deep and then if there were more water, it could flow down into the creek. He said if
these concerns were addressed, then it would be a much better bioswale.
In response to a question by Council Member Costello regarding the landscape contractor
versus the general contractor as it relates to construction of the bioswale, Director Mcclish
provided clarification that the general contractor had completed the project; however, staff had
followed up with the landscaper /designer of the bioswale regarding the plant material and height
of the drain. she stated it was verified that the plant material in the bioswale was comparable
the material in the plan; however staff noticed some area of the bioswale is lacking of plant
materials and it is proposed to add more plant material. She also stated that with regard to the
raised drain, a collar was not recommended by the landscaper /designer due to the fact that
water corning into the bioswale is surface drainage from the parking lot and comes into a filtered
pipe into the drain.
In response to farther concerns expressed by Council Member Fellows that the water is not fully
contained and also about what goes into the creek, Director Mcelih indicated staff would seek
another opinion on the drain.
Mayor Ferrara acknowledged and understood the concerns; commented on the drainage
bioswale at the Ikeda property on Branch Mill Road; that emphasis is placed on the filtering
process; and suggested that the function of the bioswale be observed through the winter and
then re-evaluated.
Action Council Member Costello moved to approve item 8.f. as recommended.
Council Member Fellows noted he could vote to approve as well, as long as it is noted that staff
would do further research on raising the holding capacity.
Mayor Pro Tern Guthrie seconded, and the motion passed on the following roll -call vote:
AYES: Costello, Guthrie, Fellows, Flay Ferrara
NOES. None
ABSENT: None
8.h. consideration of Response to the Baru Luis Obispo county Grand Jury Deport on
Leaf Blower Hazards.
Recommended Action: 1 Direct staff not to prepare an Ordinance at this time
prohibiting two -cycle gasoline powered leaf blowers and restricting days and hours of
operation allowed for leaf blower use; and 2 Approve the response to the San Luis
Obispo County Jury Report on leaf blower hazards.
Agenda Item 8.b.
Page 13
minutes: City CouncillRedevelopment Agency Meeting
Tuesday, .June ,, 2070
Page
Council Member Costello acknowledged public comment on this issue; noted that apparent
health issues are significant; noted he has been on the Air Pollution Control Board APCD
which has dealt with gas powered lawn mowers and the program to replace them with electric
mowers; referred to staffs recommendation that further action be postponed until December
when the APCD takes action on the issue, and asked if there was any benefit to the City starting
to move forward to study the issue now.
City Manager Adams stated the biggest concern was the ability to enforce this, particularly on
weekends. He stated since the APCD is the lead agency, he bel ieved it made sense to wait for
their recommendations. He suggested than the proposed letter could be softened.
Council Member Fellows agreed with public comment; agreed that the proposed language in the
letter could be softened; that he would also like to see something started before December;
suggested an article in the city newsletter; and referred to the Grand Jury's report which could
be found on the San Luis Obispo Superior Court website.
In response to a question by council Member Flay whether all the cities in the County had been
contacted, City Manager Adams responded that all cities had been contacted and their
respective Managers recommended waiting until December.
Mayor Pro Tern Guthrie commented that there was an advantage in matching up with the APCD
and it could be worth waiting to take action to adopt similar regulations; suggested that staff
research other cities' ordinances and bring drafts forward for revie w.
Mayor Ferrara agreed there was a need for additional information; potential outreach efforts;
acknowledged concerns expressed about enforcement; that there is an issue of uniformity; and
supported the interim use of time to conduct research.
Council Member Fellows noted that according to the Grand Jury report, the city of San Luis
Obispo currently has some restrictions on the use of gasoline po wered leaf blo wers.
Action council Member Costello moved to approve staff's recommendations with the
provisions that staff research the issue further and bring back information, and to soften the
language in the letter to the Grand Jury. Council Member Fellows seconded the motion.
Council Member Flay suggested that the council also direct staff to track what other jurisdictions
are doing. The motion passed on the following roll -call vote:
AYES: Costello, Fellows, flay, Guthrie, Ferrara
NOBS: None
ABSENT: None
9 . PUBLIC HEARINGS:
None.
Agenda Item 8.b.
Page 14
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Tuesday, June 2Z 209
10. CONTINUED BUSINESS:
Page
10.a. consideration of Ballot Measures sure for Appointive city clerk and city Treasurer.
City Manager Adams presented the staff report and recommended the council: 1 Adopt a
Resolution ordering the submission to the qualified voters of the City measures relating to the
City clerk and city Treasurer positions at the General Municipal Election to be held on
Tuesday, November ber 2, 2010, as called by Resolution 4282; 2 Adopt a Resolution setting
priorities for filing written arguments for city measures and directing the city Attorney to prepare
an impartial analysis; 3 Adopt a resolution providing for the filing of rebuttal arguments for City
measures submitted at municipal elections; Approve ballot arguments; 5 Approve the
response to the San Luis Obispo county Grand Jury Report: `Electing city Treasurers and
Clerks: Wise or Otherwise? if ; and 8 Appropriate $3,000 from the city's General Fund Balance
for membership of the City Treasurer and Director of Administrative services in the California
Municipal Treasurers Association and to attend a 3 -day training class in September in res ponse
to recommendations of the Grand Jury.
Mayor Ferran invited comments from those in the audience who wished to be heard on the
matter.
Patter Welsh Pradera court, spoke in support of the proposed ballot measures.
Upon hearing no further comments, Mayor Ferrara closed the public comment period.
Council comments ensued in support of the proposed actions to place two measures on the
November ballot regarding the city Clerk and City Treasurer positions.
Action: Council Member Costello moved to adopt a resolution as follows: "A RESOLUTION
TIO
OF THE CITY COUNCIL. OF THE CITY OF ARROYO GRANDE ORDERING THE
SUBMISSION TO THE QUALIFIED VOTERS OF THE CITY MEASURES RELATING TO THE
CITY CLERIC AND LAITY TREASURER POSITIONS AT THE GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, Y, NO EMBER Z 201 AS CALLED BY
RESOLUTION 4282. Council Member Fellow seconded, and the motion passed on the
following roll -call vote:
AYES: Costello, Fellows, Ray, Guthrie, Ferran
NOES: None
ABSENT: None
Action. Council Member Costello moved to adopt a Resolution ion a follows: "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE SETTING PRIORITIES FOR
FILING WRITTEN ARGUMENTS ENTS REGA DID G A CITY MEASURE ADD DIRECTING THE
CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. Council Member Ray
seconded, and the motion passed on the following roll -call vote:
AYES: Costello, Fury, Fellows, Guthrie, Ferrara
NOES: None
ABSENT: None
Agenda Item 8.b.
Page 15
Minutes: City CouncillRedevelopment Agency Meeting
Tuesday, ,June 22, 2010
Page
Action: council Member Costello moved to adopt a Resolution as follows: "`A RESOLUTION
F THE CITY CD i N CIL OF THE CITY of ARROYO GRANDE PROVIDING FOR THE
FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL
ELECTIONS. s. council Member Flay seconded and the motion passed on the following roll -:all
vote
AYES: Costello, Ray, Fellows, Guthrie, Ferrara
NOES: Bone
ABSENT: None
Action: Council Member Costello moved to approve the ballot arguments as presented.
Council Member Fellows seconded, and the motion passed on the following roll -call vote:
AYES: Costello, Fellows, Flay, Guthrie, Ferrara
NOES: None
ABSENT: Bone
Action. Council Member Costello moved to approve the response to the San Luis Obispo
County Grand Jury Report: "Electing City Treasurers and Clerks. Wise or otherwise?"; and to
appropriate $3,000 from the City's General Fund Balance for membership of the City Treasurer
and Director of Administrative Services in the California Municipal ipal Treasurers Association and to
attend a 3 -day training class in September in response to recommendations of the Grand Juror.
Council Member Fellows seconded, and the motion passed on the following roll -call vote:
AYES. Costello, Fellows, flay, Guthrie, Ferrara
NOES. None
ABSENT. None
11. NEW BUSINESS.
1 1.a. Introduction of an ordinance Adding chapter 5.90 to Title 5 of the Arroyo Grande
Municipal code Regarding Bingo and Remote to caller Bingo Games.
Recreation and Maintenance Services Director Perrin presented the staff report and
recommended that Council introduce an ordinance adding Chapter 5.90 to Title 5 of the Arroyo
Grande Municipal Code related to bingo and remote caller bingo games.
Council questions ensued regarding frequency of bingo games per organization; examples of
non- profit organizations authorized to conduct bingo games; whether there is wisdom in limiting
the number of bingo licenses in the city; and a bingo program in the City of Ontario from which
the City may receive revenue.
Mayor Ferrara invited comments from those in the audience who wished to be heard on the
matter.
Agenda Item 8.b.
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Page
Mike McConville, E. Branch street, stated he had previous experience with bingo games in the
80's, that it can produce significant revenue, and spoke in support of the proposed Ordinance
regarding bingo and remote caller bingo games.
Upon hearing no further comments Mayor Ferrara closed the public comment period.
Council comments ensued including support for the proposed ordinance to make bingo a legal
activity in the city; acknowledgement that there would not be a lot of revenue from the permit
fee; that the city could not necessarily rely on indirect funding from a non - profit organization;
that any gains from bingo games should stay in the city but that the city cannot control that;
and a suggestion to contact representatives from Ontario to see hove their program is run.
Action: council Member Fellows moved to introduce an ordinance as follows: "`A1
ORDINANCE of THE CITY COUNCIL of THE CITY of ARROYO GRANDE ADDING
CHAPTER 5.90 TO TITLE 5 of THE ARROYO GRANDE MUNICIPAL CODE REGARDING
BINGO AND REMOTE CALLER BINGO GAMES 7. council Member R ay seconded, and the
motion passed on the following roll call vote:
AYES: Fellows, Flay, Costello, Guthrie, Ferrara
NOES: None
ABSENT: None
Mayor Ferrara called for a break at 8: 15 p.m. The council reconvened at 8:22 p.m.
11.b. consideration of Approval of Fiscal Year 2009-10 Third Quarter/Budget Update
Report.
rt.
[COUNCIL/RDA]
Administrative services Director Kraetsch presented the staff report and recommended the
Council/RDA Board: 1 Approve detailed budget adjustments listed in the 3 rd Quarter budget
report; 2 .Approve schedule A and budget shortfall recommendations; and Approve requests
for additional appropriations in the General Fund.
Mayor /Chair Ferran invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, he closed the public comment period.
Council /Board Member Fellows thanked Director Kraetsch for the report; however, he stated he
would be voting no because he does not support the proposed increase of $7,500 for the
Centennial celebration (Plaza) or the transfer of $100,000 from the West Branch Street project
to the Short street project. He noted that he supported all other budget recommendations.
Further council /Board comments ensued in support of staff's recommendations; thanks to staff
for efforts in controlling expenses; credit to the County for review and revision of the Animal
Services contract; that the State is refusing to go through the same process that cities have
been doing for gears to pare down costs; that the city has not been put in a position to dip into
its reserves; optimism that business development in the city looks favorable; that the In - -oat
Agenda Item 8.b.
Page 17
Minutes: City CouncillRedevelo meat Agency Meeting
Tuesday, June 2Z 2010
Page
restaurant and Hampton Inn projects are moving forward; and belief that the centennial
Celebration will be good for the community.
Action: Council /Board Member Costello moved to: 1 Approve detailed budget adjustments
listed in the 3 Quarter budget report; 2 Approve Schedule A and budget shortfall
recommendations; and Approve requests for additional appropriations in the General Fund.
Mayor Pro TemNi e chair Guthrie seconded, and the motion passed on the following roll call
Grote:
AYES. Costello, Guthrie, Flay, Ferrara
NOES: Fellows
ABSENT: None
11.o. consideration of Appointment of Noting Delegate and Alternate for the League of
California Cities Annual Conference.
City Manager Adams presented the staff report and recommended the council appoint one
Council Member as the voting delegate and up to two council Members as the alternate voting
delegates for the League of California cities Annual conference.
Brief discussion ensued regarding upcoming attendance at the Annual conference and who had
previously served as a voting Delegate and/or Alternate.
Action: Mayor Ferrara moved to appoint council Member Fellows as the voting Delegate and
Council Member Ray as the Alternate. council Member Costello seconded, and the motion
passed on the following roll call vote:
AYES: Ferrara, Costello, Ray, Fellows, Guthrie
NOES: None
ABSENT: None
1 I.d. Review of council Appointments to Regional nal and Local Boards Commissions,
Committees and Subcommittees.
City clerk Wetmore presented the staff report and recommended the council review the current
list of appointments to those regional and local boards, commissions, and committees with
Council representation, make appointments to vacant positions, and approve reassignments as
desired.
The following appointments to regional boards, commissions, and committees were discussed,
assigned, and /or reaffirmed:
AGENCY
South county Area Transit (SCAT)
Staff Representative: city Manager
PRIMARY Y LTEF NATE
Jim Guthrie Chuck Fellows
Agenda Item 8.b.
Page 18
Minutes: City CouncillRedevelopment Agency Meeting
Tuesday, June 22, 201
AGENCY PRIMARY ALTERNATE
Council of Governments/ Tony Ferrara ,ice Costello
Regional Transit Authority SL C G /IOTA)
Staff Representative: entative: Public Works Director/
Community Development Director
City selection Committee (Mayors) Tony Ferrara Joe Costello
Staff Representative: entative: I t Applicable
South San Luis Obispo County Tony Ferrara Jim Guthrie
Sanitation District SSL CSD
Staff Representative: I ct Applicable
Integrated Waste Management Chuck Fellows .lira Guthrie
Authority Board IWMA
Staff R epresentative: community
Development Director
Zone 8 Water A dvisory Board Joe Costello Caren Flay
Staff Representative: entative: Public Works Director
County Water Resources chuck Fellows Jim Guthrie
Advisory Committee VVI AC
Staff Representative: Public Works Director
Economic Vitality Corporation Caren Ray Jiro Guthrie
(EVC)
Staff Representative: entative: city Manager/
Economic Development Director
Air Pollution Control District Joe Costello IA
Board APDD
Staff Representative: Not Applicable
Community Action Partnership ,Jinn Guthrie chuck Fellow
Staff Representative entative: Parks, Recreation and
Facilities Director
Page 1
California Tint Powers Insurance Caren Ray Staff Representative
Authority CdPIA
Staff Representative: entative: City tanager
Human Resources Manager
Fire Oversight Committee Joe Costello Tony Ferrara
Staff Representative entative city Manager /Fire chief
Agenda Item 8.b.
Page 19
Minutes: city CounclllRedevelopment Agency Meeting
Tuesday, June 22,, 2010
AGENCY PRIMARY MAF Y ALTERNATE
Audit Committee Jim Guthrie Joe Costello
Staff Representative: Financial Services
Director
Homeless services Coordinating Council Jim Guthrie Chuck Fellows
Staff Representative: entative: City Manager
Bris o /Halcyon Interchange subcommittee Tony Ferrara Joe Costello
Staff Representative: Public Works Director
Tourism Committee Jim Guthrie Caren Ray
Staff Representative: Associate Planner;
Pant, Recreation & Facilities Director
Recreation reaction Center Subcommittee Tony Ferrara N/A
Staff representative: City Manager/
Parks, Recreation and Facilities Director
Page 11
Action: Council Member Costello moved to approve the appointments to the regional boards,
commissions, and committees. Council Member Fellows seconded, and the motion passed
unanimously by voice vote.
12. CITY COUNCIL REPORTS:
(a) MAYOR TONY F E R Al A:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority SLOCOO SLOT TA . SLOCOG Board discussed
transit funding for major projects; reported that the Santa Maria Bridge
project is now 00% funded and will move forward; reported that the LO
Osos Valley interchange project has been delayed for about 2 years;
reported that the strategy for the Bri o /Harl yon Interchange project looks
favorable.
(2) south San Luis Obispo County sanitation District SSLOCS . The
Board is currently going through the budget process and discussing
strategies for water issues, specifically the recycled water issue,
infrastructure changes at the Plant, and Other large projects.
(3) B ris /Halcyon /Hwy 101 1 nterc harnge Project Subc mmittee.
(4) Other. Shared letter received from City of Grover Beach regarding the
Lopez Lake costs and Other water related issues and req uested copies be
distributed to Council and the City Manager for review.
(b) MAYOR PRO TEM JIM GUTHF IE:
(1) South County Area Transit (SCAT). Has not met since the last report.
(2) Community Action Partnership. No report.
(3) Californian ,Joint Powers Insurance Authority C JPIA . No report.
Agenda Item 8.b.
Page 20
Minutes: city CouncillRedevelopment Agency fee ingr
Tuesday, June 2Z 2040
Page
( 4 ) Homeless Services coordinating council HSoc. Considering three
separate campuses to be located in North County, South County, and
San Luis Obispo; discussed future funding efforts for ongoing operations
of the three centers.
(5) Economic Vitality corporation (EVC). Meets next Wednesday to roll
out economic strategies based on clusters of existing businesses that
have done well in the county and are trying to grog.
(6) Tourism Committee. Did not attend meeting; however, the city and
Chamber of Commerce are going to be participating in a Sunset
Magazine event called "savor San Luis Obispo County" in October.
(7) Other. None.
(c) COUNCIL MEMBER ,ODE COSTELLO
(1) Zone 3 Water Advisory Board. Has not met since the last report.
(2) Air Pollution Control District (APCD). Has not met since the last report.
(3) dire Oversight Committee. Has not met since the last report.
(4) Children In Motion Subcommittee. Has not met since the last report.
(5) Other. None.
(d) COUNCIL MEMBER FELLOWS:
(1) Integrated Haste Management Authority Board lWMA . Has not met
since the last report.
(2) county later Resources Advisory Committee (WRAC). . F eported
Lopez Lake activity for the month of April regarding invasive Quagga
mussel inspections and reported that no Quagga mussels have been
detected to date; and reported that the Lake is at 63% capacity.
(3) Other. None.
(e) COUNCIL MEMBER RAY:
{1} Other. None
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER CER ITEMS:
Done.
15. COUNCIL COMMUNICATIONS:
None.
1. STAFF COMMUNICATIONS:
City Manager Adams announced the upcoming Tri- Cities Chamber of Commerce sho wcase
mixer that the City would be participating in on Thursday, June 24 th ; gage an update on the
City's Annual Pavement Management program; announced that a Request for Proposals ( R FP)
was prepared and issued for lease of the city Hall building; and stated a "For Lease sign would
be placed in front of city Hall.
Agenda Item 8.b.
Page 21
Minutes: City Councilll edevelopment Agency Meeting
Tuesday, June 22,,
17. COMMUNITY UNITY COMME TS AND SUGGESTIONS:
None.
18. ADJOURNMENT
T
Mayor/Chair Ferrara adjourned the meeting at 9:00 p.m.
Tony Ferrara, Mayor/Chair
ATTEST.
Deily Wetmore, City Clerk/Agency Secretary
(Approved at CC Mtg }
Page
Agenda Item 8.b.
Page 22
0 '
INCORPORATE
V 10, l
q \40 R N �� MEMORANDUM
To. CITY COUNCIL
FROM: KELLY WET MORE �'4V
DIRECT F LEGISLATIVE AND INF SERVICES /CITY
CLERK
SUBJECT: CONSIDERATION ATION F RESOLUTION ACCEPTING THE RESULTS OF
THE SPECIAL MUNICIPAL ELECTION HELD TUESDAY, JUNE 8 2010
DATE: JULY 13, 201
RECOMMENDATION:
It is recommended the city council adopt the attached Resolution accepting the
Certificate of the county clerk — results of canvass of all votes cast at the consolidated
Special Election held J une 8, 2010 in the city of Arroyo Grande.
FINANCIAL L IMPACT:
There is no fiscal impact associated with the adoption of this Resolution. The City has
not yet received an invoice from the county of San Luis Obispo for the costs to conduct
the election; however, the county provided an estimate of $25,000 for the June 2010
Special Municipal Election. The funds will be transferred from the Police Department to
the Legislative and Information Services budget.
B ACKGROUND:
O n January 26, 2010, the city council adopted Resolution No. 4243 determining the
need for a new Police Station Facility and a Refinancing of the Fire Station Bonds. On
February 9, 2010, the city council adopted Ordinance No. 620 calling and giving notice
of a Special Municipal Election on dune 8, 2010 on the proposition of whether bonds
shall be issued and sold to finance a new Police station and refinance the city's Fire
Station bonds.
ANALYSIS OF ISSUES:
O n June 8, 2010 a special Election was held in the county of San Luis Obispo.
Consolidated into that election was the Arroyo Grande special Municipal Election, for
the purpose of a Bond Measure for a new Police Station facility.
Voter registration for the city of Arroyo Grande at the time of the election was 11 7 01 3.
The number of total ballots cast was 5 ,790 which resulted in a 5 2.6% voter turnout. The
Agenda Item 8.c.
Page 1
CITY COUNCIL
RESOLUTION ACCEPTING THE RESULTS OF THE SPECIAL MUNICIPAL
ELECTION HELD TUESDAY, JUNE 8, 2010
JULY 13 201
PAGE 2
bond measure required two-thirds (66 .67%) voter approval to pass. Official results for
Measure A-10 are as f IlDugs
Yes No
Measure A - 1 0 3 1 627 (65.07%) 1 (34.93%
These results are just bel ow the required two-thirds voter ap proval needed to pass the
measure.
The county Clerk has conducted the official canvass of the returns of the votes cast in
the election and has certified the results. Adoption of the attached Resolution will
accept the county Clerk's Certificate of the official election results.
ALTE
The following alternatives are provided for the Councils consideration:
Approve staffs recommendations;
�- Do not approve staff's recommendations; o
�- Provide direction to staff.
ADVANTAGES:
Adoption of the Resolution will ensure the city complies with State laver as it relates to
the declaration and acceptance of election results.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental revie w is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of city Hall on Thursday, July 8, 2010 and on the City's
v eb ite on Friday, duly 0, 20104
Agenda Item 8.c.
Page 2
RESOLUTION No,
A RESOLUTION of THE CITY COUNCIL of THE CITY OF ARROYO
GRANDE ACCEPTING THE CERTIFICATE of THE COUNTY CLERK -
RESULTS of CANVASS of ALL VOTES CAST AT THE JUNE 8� 2010
CONSOLIDATED SPECIAL MUNICIPAL ELECTION
WHEREAS, a Consolidated Special Municipal Election was held in the City of Arroyo
Grande, California,, on Tuesday, June 8, 2010 as required by law; and
WHEREAS, included on the ballot for the City of Arroyo Grande Special Municipal
Electron was a bond measure on the proposition of whether bonds shall be issued and
sold to finance a new Police Station and refinance the city's Fire Station bonds; and
WHEREAS, the results of the canvass of all votes cast at the Consolidated Special
Municipal Election held on June 8, 2010, has been certified by the Counter Clerk-
Recorder and is attached by this reference as Exhibit A and incorporated herein.
Not, THEREFORE, BE IT RESOL by the City Council of the City of Arroyo
Grande as follows:
I . That the whole number of ballots cast in the city was ,,790.
2. That the Measure voted upon at the election was as follows:
Measure A -10: Shall the City of Arroyo Grande fund construction of a new
Police Station and refinance the 2008 Fire Station bonds by issuing 30-year
bonds not to exceed $6,000,000 provided that the tax rate is maintained at or
below the existing tax rate for the Fire Station Bonds and a portion of the bond
payments will be paid by revenues from the 2006 Local Banes Tax Measure'
3. That the City Council does declare and determine that as ar result of the election:
o Two-thirds of the voters did net rove Measure Aft1 ;
4 . That the City Council of the City of Arroyo Grande does hereby accept the
Certificate of the County Clerk— Results of Canvass of All Motes Cast at the June
8 201 consolidated Special Municipal Election attached hereto as Exhibit A
and incorporated herein by this reference.
5 . The City Clerk shall certify to the p and adoption of this Resolution and
enter It into the Book of Original Resolutions.
Agenda Item 8.c.
Page 3
RESOLUTION N .
PAGE 2
On motion by Council Member
and on the following roll call Grote, to rrit:
AYES:
NOES,
SENT:
, seconded by Council Member
The foregoing resolution was passed and adopted this 13 day of ,duly, 2010.
Agenda Item 8.c.
Page 4
RESOLUTION NO.
PAGE 3
TONY F E IAIA, MAYO
ATTEST:
KELLY WETMOl E, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CA MEL, CITY ATTORNEY
Agenda Item 8.c.
Page 5
EXHIBIT A
CERTIFICATE of THE COUNTY CLERK
RESULTS of CANVASS OF ALL VOTES CAST
CITY OF ARROYO GRANDE
MEASURE A -1
CONSOLIDATED PRIMARY ELECTION
J UNE % 2010
I, JULIE L. RODEWALD, County Clerk-Recorder ecorder f the County of Sari
Luis Obispo, do hereby certify that pursuant to later I did canvass the returns of
the votes cast at the above referenced election in the City of Arroyo Grande on
June 8, 2010, and that the Statement of Votes Cast, to which this certificate i
attached, shows the number of rotes cast in said city for and against said
measure, and that the totals shown for and against said measure in said city, and
in each of the respective precincts therein are full, true and correct.
MEASURE A -10:
Shall the City of Arroyo Grande fund construction of a new Police Station and
refinance the 2003 Fire Station beads by Issuing -gear bonds not to exceed
$6,000,000 provided that the tax rate is maintained at or below the existing to c
rate for the Fire Station bonds and a portion of the bond payments will be paid b
revenues from the 2006 Local Sales Tax Measure
WITNESS, ray hand and Official Seal, this 21st day of June, 20
n
JU L IE � DEILDnt cer- Recorder
.
Agenda Item 8.c.
Page 6
Statem of Votes Cast Date:o /1911
CONSOLIDATED PRIMARY ELECTION Time: 13:10:5 1
Page: I of
SVC For CITY O ARROYO GRANDE, All Counters, CITY OF ARROYO GRANDE
FINAL OFFICIAL RESULTS
tD
� t�D
M co
�l 0
TURD OUT
Reg. Voters Cards Cast
%
Turnout
Jurisdiction Wide
CON 403 -4
Polling
601
93
15.47
Absentee
601
254
42.26°
Total
601
347
57,74
CON 404-50
Palling
1276
248
19.44
Absentee
1276
547
42.87
Total
1276
795
62.30
CON 405 -50
Polling
1415
238
16.82
Absentee
1415
555
39.22°
Total
1415
793
56.04
CON 406-52
Polling
1203
191
15.88%
Absentee
1203
444
36,91%
Total
1203
635
52.78
CON 407 -51
Polling
1095
213
19.45
Absentee
1 095
465
42,47
Total
1095
678
61.92
CON 408 -2
Polling
871
159
1 8.25 °
Absentee
871
293
33.64°
Total
871
452
51.89%
CON 409 -49
Polling
1099
116
10,56°
Absentee
1099
325
29,57%
Total
1 099
441
40.13°
CON 410 -53
Polling
1112
197
17.72
Absentee
1112
375
33.72
Total
1112
572
51.44%
N 411 -53
Polling
1178
172
14.60%
Absentee
1178
349
29.63
Total
1178
521
44.23
CON 412 -49
Polling
1163
178
15-31
Absentee
1163
378
32,50
Total
1163
556
47-81
Total
Statement of Notes Cast Dat ; /1 /1
CONSOLIDATED PRIMARY ELECTION Time: 13: 10: 5 1
Pager of
SOVC For CITY OF ARROYO GRANDE, All Counters, CITY OF ARROYO GRANDE
FINAL OFFICIAL RESULTS
tD
CL
0)
M0 rMIL
M
M 00
000
TURN OUT
Reg. Voters
Cards Cast
%
11013
1805
Turnout
1639
Polling
Absentee
11013
3985
36.1 810
Total
11013
5790
52.57%
CONGRESSIONAL
22ND CONGRESSIONAL DISTRICT
Polling
1 1013
1805
16.39%
Absentee
1 1013
3985
36,18%
Total
11013
5790
52.57%
Total
Polling
11013
1805
16.39%
Absentee
11013
3985
36J8%
Total
11013
5790
52.57%
SENATE
15TH SENATORIAL DISTRICT"
Polling
11013
1805
16.39%
Absentee
11013
3985
36.18%
Total
11013
5790
52-57%
Total
Polling
11 013
1 805
16,39%
Absentee
11013
3985
36.18%
Total
11013
5790
52.57%
ASSEMBLY
33RD ASSEMBLY DISTRICT
Polling
11013
1 805
1639%
Absentee
11013
3985
36.18%
Total
11013
5790
52.57%
Total
Palling
11013
1805
16.39%
Absentee
11013
3985
36.18%
Total
11013
5790
5157
BOARD OF EQUALIZATION
STATE BOARD OF EQUALIZATION DIST 1
Polling
11013
1 805
1639
Absentee
11013
3985
36j8%
Total
11013
5790
52.57%
Total
Palling
11013
1 805
16.39%
Absentee
11013
3985
36.18%
Statement of Votes Cast D t : /19/10
CONSOLIDATED PRIMARY ELECTION Time: :10:51
Pag of
SVC For CITY OF ARROYO GRANDE, All Counters, CITY OF ARROYO GRANDE
FINAL OFFICIAL RESULTS
tD
� t�D
M 00
z`Jlk
TURN OUT
Reg. Voters
Cards Cast
%
Turnout
Total
11013
5790
52.57°/
SUPERVISOR/COMMISSIONE
4TH SUPLRVISRIAL DISTRICT
Polling
11013
1805
16,39%
Absentee
11013
3985
36.1
Total
11013
5790
52.57
Total
Polling
11013
1805
16,39%
Absentee
11013
3955
36,18
Total
11013
5790
52
CITIES
CITY OF ARROYO GRANDE
Polling
11013
1 805
16,39
Absentee
11013
3985
3618%
Total
11013
5790
52.57°
Total
Polling
11013
1805
16,39°
Absentee
11013
3985
36,18%
Total
11013
5790
52.57
z`Jlk
Statement of Votes Cast Date :06/19/10
CONSOLIDATED PRIMARY ELECTION Time 13:10:51
Pa of
S VC For CITY O ARROYO GRANDE, All Counters, CITY OF ARROYO GRAND
FINAL OFFICIAL RESULTS
tD
� tD
tD
�co
O 0
-10- ARROYO GRANDE BOND TO FUND N T � T TI I F NEW POLICE STATION- 2/3 VOTE
Rog. Voters Times
Total Votes
Times Blank Times
Dumber
YES
NO
Counted
Voted Over
Of
Voted
Under
Votes
Jurisdiction Vide
CON 403-49
Polling
601
93
92
1
0
0
59
64.13%
33
35.87°
Absentee
601
254
247
7
0
0
181
73.28%
66
26.72°
Totak
601
347
339
8
0
0
240
70.801¢
99
29.20°
CON 404 -50
Polling
1276
248
240
8
0
0
163
67.92 ° l0
77
32.09
Absentee
1276
547
337
10
0
0
391
72.81
146
27.19°
Total
1276
795
777
18
0
0
554
71.30%
223
2830%
CON 405 -0
Polling
1415
238
221
17
0
0
135
61,0910
86
38.91%
Absentee
1415
555
536
19
0
0
344
64,18%
192
35.82 °1
Total
1415
793
757
36
0
0
479
63.2810
278
36.72°
CON 406 -5
Polling
1203
191
185
6
0
0
115
62.16
70
37,84°
Absentee
1203
444
422
22
0
0
280
66.35%
142
33. °1
Total
1203
635
607
28
0
0
395
65.07
212
34.93°
CON 407 -1
Polling
1095
213
203
10
0
0
121
59-61%
82
40.39°
Absentee
1095
465
454
10
1
0
317
69.82%
137
30.18°
Total
1095
678
657
20
1
0
438
66.67
219
33.33 °1
CON 408 -52
Polling
871
159
150
9
0
0
92
61.33%
58
38.67 °1
Absentee
871
293
276
17
0
0
168
60.87
1 08
39,13%
Total
871
452
426
26
0
0
260
61.03
166
38.97 °1
C 409-49
Polling
1099
116
113
3
0
0
79
69-91
34
30.09
Absentee
1099
325
314
11
0
0
200
63.69
114
36,31%
Total
1099
441
427
14
0
0
279
65.34
148
34.66°
CON 410 -3
Polling
1112
197
188
9
0
0
103
54.79%
85
45.21%
Absentee
1112
375
362
13
0
0
236
65.19
126
34.81%
Total
1112
572
550
22
0
0
339
61.64%
211
38.36°
CON 411 -53
Polling
1178
172
166
6
0
0
94
56.63%
72
43.37 °1
Absentee
1178
349
338
11
0
0
200
59.1710
138
40.831
Total
1178
521
504
17
0
0
294
58.33%
210
41.67 °1
CON 41249
Polling
1163
1 78
168
10
0
0
111
6.0710
57
33.93°
Absentee
1163
378
362
16
0
0
238
65.75%
124
34.25°
Total
1163
556
530
26
0
0
349
65.8510
181
34.15°
Total
Statement of Votes Cast Date:6 /19/1
CONSOLIDATED PRIMARY ELECTION Time: 13:1 : 1
Pager of
SOVC. For CITY OF ARROYO GRANDE, All Counters, CITY OF ARROYO GRAN
FINAL OFFICIAL. RESULT
tD
� tD
tD
�co
n
A -10- ARROYO GRANDE BOND TO FUND CONSTRUCT OF NEW POLICE STATION- 213 VOTE
Reg, Voters Times
Total Votes
Times Blank Times
Number
YES
N
Counted
Voted Over
O f
Voted
Under
Votes
_ -- 37.89°
Polling
11013
1805
1726
79
0
0
1 072
62.11% 654
A bsentee
11013
3985
3848
136
1
0
2555
66.40 1293
33,60
Total
11013
5790
5574
215
1
0
3627
65.07 1947
34,93°
CONGRESSIONAL
22ND CONGRESSIONAL DISTRICT
Polling
11013
1805
1726
79
0
0
1072
62.11% 654
37,89%
Absentee
11013
3955
3849
136
1
0
2555
66.40% 1293
33,60
Total
11013
5790
5574
215
1
0
3627
65.07 1947
34.93°
Total
Palling
11013
1805
1726
79
0
0
1072
62.11 654
37,89
Absentee
11013
3985
3848
136
1
0
2555
66.40 1293
33,60
Total
11013
5790
5574
215
1
0
3627
65.07 1947
34.93
SENATE
15TH SENATORIAL DISTRICT
Palling
11013
1805
1726
79
0
0
1 072
62.11 654
37. 89 °
Absentee
11013
3985
3848
136
1
0
2555
66.40 1293
33_CQ@
Total
11013
5790
5574
215
l
0
3627
65.07% 1947
34.93
Total
Polling
11013
1805
1 726
79
0
0
1072
62.11% 654
37.
Absentee
11013
3985
3948
136
1
0
2555
66.40 1293
33.60
'fatal
11013
5790
5574
215
1
0
3627
65.07% 1947
34.93°
ASSEMBLY
33RD ASSEMBLY DISTRICT
Polling
11013
1805
1726
79
0
0
1072
62.11% 654
37.89
Absentee
11013
3985
3848
136
1
0
2555
66.40 1293
33.60
Total
11013
5790
5574
215
1
0
3627
65.07 1947
34.93°
Total
Polling
11013
l 805
1726
79
0
0
1072
62.11 654
37.89°
Absentee
11013
3985
3848
1.36
1
0
2555
66.40% 1293
33.60
Total
11013
5790
5574
215
1
0
3627
65.07 1947
34.93°
BOARD OF EQUALIZATION
STATE BOARD OF EQUALIZATION DI T 1
Polling
11013
1805
1726
79
0
0
1072
62.11% 654
37.89°
Absentee
11013
3985
3848
136
1
0
2555
66.40 1 293
31 60°
Total
11013
5790
5574
215
1
0
3627
65.07 1947
34.93°
Total
Polling
11013
1805
1726
79
0
0
1072
62-11 654
37.89
Absentee
11013
3985
3848
136
1
0
2555
66.40 1293
33.600/
Statement of Votes Cast Date: 19/ 1
CONSOLIDATED PRIMARY ELECTION Time: 13:10: 1
P age:6 o
SOVC For CITY OF ARROYO GRANDE, All Counters, CITY OF ARROYO GRANDE
FINAL OFFICIAL RESULTS
tD
� tD
tD
co
IV 0
-10- ARROYO GRANDE BOND TO FUND CONSTRUCTION OF NEW POLICE STATION- 2 VOTE
Reg. Voters Times
Total Votes
Times Blank Times
Number YES
NO
Counted
Voted Over
Of
Voted
Under
Vote
Total
11013
5790
5574
215
1 0
3627
65.07
1947
34.
SUPERVISOR/COMMISSIONER
4TH SUPERVISORiAL DISTRICT
Pulling
11013
1805
1726
79
0 0
1072
62.11
654
37.89°
Absentee
11013
3985
3848
136
1 0
2555
66.40
1293
33.60
Total
11013
5790
5574
215
1 0
3627
65.07
1947
34.93
Total
Pulling
11013
1 805
1726
79
0 0
1072
62.11%
654
37.89
Absentee
11013
3985
3848
136
1 0
2555
66,40%
1293
33.60°
Total
11013
5790
5574
215
1 0
3627
65.07
1947
34.93°
CITIES
CITY OF ARROYO GRANDE
Polling
11013
1 805
1726
79
0 0
1072
62.1 I %
654
37.8
Absentee
11013
3985
3848
136
1 0
2555
66.40%
1293
33.60
Total
11013
5790
5574
215
1 0
3627
65.07%
1947
34.93°
Total
Poking
11013
1805
1726
79
0 0
1072
62.11%
654
37.89°
Absentee
11013
3985
3848
136
1 0
2555
66.40%
1293
33,60
Total
11013
5790
5574
215
1 0
3627
65.07%
1947
34.930/
INCORPORATED
JULY 10. 1911
`4 MEMORANDUM
UM IFORt
To: CITY COUNCIL
FROM: : BELLY WETMOF E, DIRECTOR OF LEGISLATIVE AND INFORMATION
SERVICES/CITY CLERK
SUBJECT: CONSIDERATION ATION of COUNCIL APPOINTMENT T To PLANNING
COMMISSION
DATE: JULY 13 201
RECOMMENDATION:
RATION:
It is recommended the Council approve the recommendation mendation of Council Member Caren
Ray to appoint ,Jennifer Martin to the Planning Commission.
FINANCIAL C[AL IMP CT:
There is no fiscal impact from this action.
BACKGROUND:
On January 14, 1997 the City Council adopted ordinance No. 481 amending the
composition of applicable Commissions and Boards from seven to five members and
also adopted Resolution No. 3192 establishing Council policy as it relates to the
appointment procedure to the Commissions, Boards and Committees. The Ordinance
states that the Mayor and each respective member of the Council shall recommend mend a
representative to the various Commissions, Boards and Committees subject to the
approval by a majority vote of the Council. All Commission, Board, and Committee
Berbers serge at the pleasure o f the Council.
ANALYSIS of ISSUES:
A vacancy occurred on the Planning Commission when wren Ray was appointed to
the City Council on May 25, 2910 to fill an unscheduled vacancy. Her term o n the
Planning Commission does not expire until January 31, 2013. A Notice of Vacancy on
the Planning Commission was posted on May 26, 2010 pursuant to Government Code
Section 54974 (Attachment 1). Three applications were received and are attached for
Council's information (Attachment 2). Council Member r Ray has recommended mended this
vacancy be filled by Jennifer Martin.
Agenda Item 8.d.
Page 1
CITE COUNCIL
APPOINTMENT PLANNING COMMISSION
JULY '1 , 201
PAGE 2
ALTERNATIVES:
ES:
The following alternatives are provided for the Council's consideration:
Approve the recommended mended appointment;
Do net approve the recommended appointment;
Provide direction to staff.
ADVANTAGES:
This appointment will provide for a full membership of the Planning Commission.
DISADVANTAGES:
No disadvantages are identified as long as the appointment reflects the desired
community representation on this Commission by the City Council.
ENVIRONMENTAL L F EVIEII :
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, ,July 8. 2010. The Agenda
and report were posted on the City's web site on Friday, July g, 2010. No public
comments were received .
Attachment:
1. (Notice of Vacancy
2. Applications
Agenda Item 8.d.
Page 2
ATTACHMENT 1
SATE
CITY OF ARROYO GRANDE
T ,a. 1911 „ NOTICE OF VACANCY"
S qN, a% _".a I PLANNING COMMISSION
May 26, 201
[lobe is hereby given, pursuant to Section 54974 of the California Government Code,
that one unscheduled vacancy has occurred ors the following city comet ttee:
NAME OF COMMISSION: Planning Commission
PURPOSE: The Planning Commission shall have the responsibility to:
( a) Investigate and make recommendations to the city council regarding reasonable
and practical means for implementing the general plan or any element thereof, so that it
will serve as an effective guide for orderly growth and developm nt, preservation and
conservation of open space and natural resources, and for the efficient and effective
expenditure of public funds relating to the subjects addressed in the general plan;
(b) Provide annual reports to the city council on the status of the General Plan and
progress in its implementation;
(c) Clarify ambiguities regarding Title 16 as set forth in Section 16.04-050;
( d) Review r and approve items as set forth in Section 16.08.060;
( e) Make recommendations to the city council on items as set forth in Section
16.08.060.
MEETINGS: Meetings are held on the I t and 3r Tuesdays of each month at :00 pm
in the City Council Chambers, 216 E. Branch Street, Arroyo Grande.
Special meetings may be called as needed.
TERM: Appointment will fill one unexpirLmd term through January 31, 2013.
For further information, please contact:
City Managers Office, 214 E. Branch Street, Arroyo Grande CA 93420, (805) 473 -5404
!, Kelly Wetmore, Director of Legislature and Information Service lC Cleric, hereby
ce,rtffy that the above Notice of Vacancy was posted in accordance with Section 54974
of the Califomia Govemment Code.
Agenda Item 8.d.
Page 3
RECEIVED
JUN 212010
CITY OF ARROYO GRANDE ARCOyp
Reservoir of Cans to Serve K
214 E. Branch Street
Arroyo Grande, CA 93420 ATTACHMENT 2
Application to Board, Committee, or Commission
PLEAgE PLACE A CHECK MARK NEXT TO THE B ARD C II COI MI ON FOR WHICH Y011 WOULD
LIKE To APPLY (Your may make more than one selection)
Z .Planning Commission
Parks and Recreation Commission
Traffic Commission
n Parldng Ad sort' Board
A rch u to Review C
.."IstDrl al Resou, commit e
� paaial Subcommiltaw
DaW of Application U - 2 - 10
Name
_Mav_Jb :i e a rl
Last Rmt
11 111114 �R
or Cell Phone
E -mail adde+ew (0pbonal
Cc(1 r .,,�
usiness Phone i a[Ia�
it
Do you redde Wfthi the C4 limits of Arrayo Grande? Y es NQ
Are you a registered votal Yes X N
[duration (Include pro�sional or vocational licenses or cerliii tes)
L 1 3 e IoK o� Azz,--lu �cciL�e. Po L
t,.. 10 � f r6V A ( d; A e_ 4,e Ae C Y ! -, C e n S {�
Community Invoi en ent Ust oNanizartion membetshl ps and committee assi
Please des ibe any ba koround, training, education or Into res th mlltV you as an appointee __
Agenda Item 8.d.
Page 4
t w* addibbm1psow ff r�
Ad visoty AwidlCommittftlCommIssion Appllca to
What do you see as the objectives and goals of the advisory board, mitbe or omnAssion for wMch you
area ? 04 k
ryl en,
- 4-z:7.
4:91r e--..74 -- 'T Pq e A 0! f L,11A
Please list three Grande ref mnCes, PLEASE OBTAIN PERM 0131 FROM INDIWDUALS BEFORE
US TING THEM AS A REFERENCE.
Name: A le (I% Address:
N me: H ffi '_ 6 1 �2 r ess:
Na lie. Add rem:
Current rnee ng schedules are Indicated below:
Planning Commiss ion , 1:t and 3rd T uesday of each month, :oo p.m.
Parrs and Recreation Commission, Znd 1 ednesda r of each month, 6 :30 p.m.
Traffic Commission, Monday before the 3r Tuesday of each month, :00 p.m.
D owntown Parking Advisory Board, Quarterly, 4thWednesday, 70.30 a.m.
Arch ite to ral Review Comm ittee, 1 st M on day of each m onth, 2 3 0 p. m.
Historical Resources Committee,, 2nd Friday of each month, 1 0 - .00 o a.m.
Are you willing to comimit to the t nea ary to fulfill the obligations of an appoi ntrrrent to a &mr+d,
committee or Commission? Yea No
I hereby ;declare that the f6r going lnfonnation is true and complete to the b t of nay knowledge and
belief.
Applicant Sian
&U1 .
1. Applk nts appointed by the C ity Council are required to tale an Oath of Office.
Z. State lave and the Cites Conflict of Interest Code requires that Board Members, Committee Members, and
Commissicxwrs file Statements of Economic Interests (Form o ) upon assuming o ffice, annually, and upon leaving
are appointed oite e.g. sources of income, loans, gifts, investments, interim In real property within the City).
This application is a matte of pu blic record and portions thereof are subject to disclosure pursuant W the California
Public Record Act.
• — + — • — • t . � ........ a - — + — + — t — t -----------------------
+� � +F of t # J i it J. • i t i � i +
Please retLirn completed Appiication to:
CITY Iw+lMA EWS OFFICE
214 E. B ranch Feet
Arra Grande C 93420
Agenda Item 8.d.
Page 5
CIW OF ARROYO GRANDE
"Reservoir of Citizens to Serve"
REC'ENED
214 E. Branch Street
JUN 17 2010
Arroyo Grande, CA 93420
ARROYO GRANDE
CITY CLERK
Application to Board, Committee, or Commission
PLEASE PLACE A CHECK MARK NEXT TO THE BO ARD/ C MMM E M111WHON FOR WHICH YOU L.D
LICE To APPLE (Yoe nmy make more than one aele ion ):
�Planning Commission
..Pence and Receation Commission
Trod Cornmh don
..Downbwm Panting Ad- Board
��H tural Resew Cwnmitte e
Hhftricai It Boercm Cwnm1tbw
.. Specfel Sub=, mltbe�
Date of lication
N a me W W .
Z-" Lost First (Sr Home Address
dor
H ome or Cell Phone e
E-mail adders (Optional}
Do you roside within the City limits of Arroyo Grande? Yes No
Are you a registered voter? Yee
.
Employer
E aftn (Include o�na or vocational liae � � or cerM -� �
I �
gig f 0 45. -9" A4 i?5 in
j
Co mmunity in ohrement (List organi on mn berslhlps and corm assign �
Pim se d4saibe any bmdcgr+mnd, training, education or interests that qualify you as an appolntee
V*ao m 1 9 d , -S-0� SLAM mdiww rft
�r✓�s�+a- ,.-�ovt 10 )d,,,,aM;jb
0�6�.�An& CcLk+� L�ke�� ' 't 1�Z�
I I? er
t5e—c
f
tftd� &WYm ffA
Agenda Item 8.d.
Page 6
* , .
Page 2
What do you see as the objectives and go o ion for rr
the advisory board, committee or commission h you .0
area i ro 4S`� al b p
q.
1.r Wee&V'ft &
Dgf"22e� AO'iL-O-
--- 0 " _ &721AP7A9tnY-j
or
40
Piease list th Arroyo G rande refemnces, PL USE OBTAM PFRMIS ION FROM INDMDUALS BEFORE
LISTING THEM AS A REFERENCE.
Name Address Phone,
Name: Z Address: k1hone:
Name - illi� i 1 1 'f3 Q '%*!:� JJ To-PP AAddr+ess• Pitons:
Cun nt me Ling schedules are indicated below:
Planning Commission, I s ' and 3rd Tuesday of each month, 6:00 p.m.
Parks and Recreation C ommission, 2nd Wednesday of each month, 6:30 p.m.
Traffic Commission, Monday before the 3rd Tuesday of each month, 7:00 p.m
D owntown Parking Advisory Board, Quarterly, 4 Wednesday, 7 30 a. rte.
Architectural Review Co mmittee, 1 st M onday of each month, 2 : 3 0 p. m .
Historical Resources Committee, 2nd Friday of each month, 10*00 a.m.
Are you willing to commit to the time necessary to fulfill the obligations of are appointment to a Board,
Commies or Commission lies No.
I hereby declare that the foregoing information is true and complete to the best of my knowledge and
belief.
n 6 z !Ote�Z �c z/
Applicant Signature Date
1 . Appll appointed by the City Council are required to take an Oath of office.
2 . State lave and the City 's Conflict of Interest Code requires that Board Members,, Committee Members, , and
C ommissioners file Statements of Economic Interests (Fenn 700) upon assuming offic:+ , annually, and upon ieavrng
an appointed office e .g. sourms of 1n ome, loans, gifts, in vestme nts, I nterests in real property wlthin the lty .
3 . This application is a matter of purbllc record and portions thereof are subject to disclosure pursuant to the California
Public Records Act..
Please rata amfeted Application to-,
CITY MANAGE WS OFFICE
214 E. BMnCh Street
Grande CA 93420
Agenda Item 8.d.
Page 7
Steven Ross
Arroyo Grande, Ca. 93420
Position: Planning Commission
City Involvement
Currently Serving on the 'traffic Commission:
2004 to Present Serving my second stmt as Chair(2 00 5 to 2007 - 2010).
I have regularly attended City Counsel meetings and Planning Commission meetings
since 2 00 3. 1 have taken some of those opportunities to make suggestions to the City.
I believe my comments and statements have been of a positive nature.
Additional references serving on City Commissions:
John Keen; Planning Commission
Jim Carson; Traffic Commission
Job experience (continued)
Icy second currier (1978 to 2007) was in the flooring and design industry. I started
in the held installing and finishing wood floors, custom residential, commercial,
1,
specializing in Gymnasium and sports floors. i became lead crew chief and estimator,
I later started a wood flooring wholesale company for nay employer, acquiring
product limes, managing inside and outside sales, controlling inventory and setting
pricing. I worked in a retail flooring and design center in Arroyo Grande and Pismo
Beach (2 000 - 2007), again worldng with housing and commercial building Mans.
Summery: I believe my experience as a surveyor, evaluating the existing lands
and topography, to create subdivisions within the frame work of existing codes and
guide lures and then drawing there on the ground gives me a unique perspective in
the development process. My experience in the flooring Industry gyres nee some
knowledge of working with people, with running a physical and fiscal business, a
further knowledge of how building plans work and as a retired person I do have the
time to devote to the duties of a Planning Commissioner.
1 believe my attendance of Counsel and Planning Commission meetings also gives me
a clear understanding of where the city has core from and where we might be going.
'thank your for the opportunity to serve the City of Arroyo Grande.
Steven Ross
Agenda Item 8.d.
Page 8
CJL-uy OF ARROYO GRAN
"Reserver of Citizens to S e r veff ' 2 E 4' 16
214 E. Bra nh met
Arroyo Grande, CA 93420
Application to Board, Committee, or Commission
PLEASE PLACE A CHECK MARK NEXT TO THE B ARD C MIMME M lISS101 ! FOR WHICH YOU WOUL
LIRE YD APPLY (You may make mare than one selection):
. ! �. Phmnfng Commission
Parks and Re r tion Commission
.� T fic C mmisaioa
Ptrlcin Athrisory Brd
A chitectural Review CAmmitte e
# i lcal R=ourcm Conran se
.Special Subcommittees
Die of Application &I -
Na rrm _ -
Last First
NOnn
Home or Cell Phone
Phone
E -mail addr+ pt:lonei
Do you reside within the City limits Of ro Grande's Yea & Igo
Are you a register d voter? Y+
or certln cat me) S - 'L .
Ernpioyer 4��
EduCatin Inud opal or
C ommunity invohmnmmt L.lxt or+ganl an membwshlps and cennmittse assignments
9Ar V-5 = (Ivv-% 0KISSinVIN
Please 1 1be any bo lcgr+ound, training, educatJon or Interests that qualft you as an appoin e
P'-FA I=& ?x
CID"+ _t!KSV&Jfbr\ LJ:6r.5t CAAtrV6,W J�ainnm_ %8
A r . A
(PX�s
Agenda Item 8.d.
Page 9
Adv1so BbardlCommlffeelCommlsslon A w Page
What do you see as the obJectives and goals of the advisory board, commwtta or commission for which you
N am: Adddr� 0
Phone:
Name: V, o#J� Address;
lone.
Mane: ok Add ress:
Phone.
Current ns wUng schedules are Indlceted below:
Planning Commission, 1 st and 3rd Tuesday of each month, 6:00 p.m.
P arks and Recreation Commission, 2ndWednesday of each month, 6:30 p.m.
Traffic Commission, Monday before the 3rd Tuesday of each month, 7:00 p.m.
Downtown Parking ing Advisory Board, Quarterly, 4th Wednesday, 7:30 a.m.
Architectural Review Committee, 1 sx Monday of each month, 2:30 p.m.
Historical Resources Committee, grid Friday of each month, 10:00 a.m.
Are you willing to co mmit to the time necessary to fulfill th o bligations of an appointment to a Ord,
om itUe or onenlsdon? Yes I o
hereby declare #fit the foregoing inf rnation i true and comp to to the best of my kn owkdge and
belief.
nd&4 - 2--,
Applicant Signature (78te
fl oe w Aoggicants:
1. Applicants appointed by tie City Co uncil are required to take an Oathof Office.
2 . Mate law and the City's Conflict o Interest Code requires tat Board Members,, GDmmittee Members, and
Commissioners file Statements of Economic Interests (Form 700) upon assuming office, annually, and upon lea irw
an appointed office ( sources of Income, loans, gifts, investments, interests in real property within the (It y).
3 . This application is a matter of public record and portions thereof are su bject to disclosure pursuant to the Cal ifornia
Public Records Act.
-- ------------------------ -_ _ {._. _._._._._._._._._._._............... ,.. -._...._._._. _._,_._.�._._._._.�._,_._._._._ .. .
PlIesse return cornpk*ed Application to:
CITY MA IAGE 'S O FF E
2 14 E. Branch Street
Arroyo Grande CA 93420
Agenda Item 8.d.
Page 10
Pke list three Arroyo Grande nces. PLEASE O BTAIN PE RMISSION F M INOXWIXJALS BEFORE
LIM G THEM AS A REFERENCE.
Dear Ms. Ray,
May, 26 2010
E. 1'I E 1")
io HAY 2s Pil 1:: is
Congratu►latiorm on your appointment to the City Council last night. I was very pleased
to see such a well quahfied candidate chosen. As a woman I was also glad to see some
diversity on the panel.
As I mentioned hLst night, I am very interested in serving on the Planning Con mimlion. I
ask you to pleaw consider nominating me. I realize that the experience gained on the
comrniasion would help prepare one for eventually serving on the council. Just as your years
of being a corn is i n r a nd Chair have prep ared you to continue to sere xn your new
capacity.
Feel free to c&U or email me anytime with questions or to find out more about my views
on the issues. I was honored to participate with you in the candidate forum and there you
may have learned some of my positions. In my years of observing the Planning C xnnaimion
and City Council, I noticed that your views and those of Mr. Arnold have often corded
with my own. I feel that m service the co ion would continue in the nix and
balanced manner in which you have served.
I am happy to provide any resume, education and experience for your perusal if you wish.
Again, congratulations and I thank you for your considering me for this position.
Sinoerel,
Shannon Kessler
Arroyo Grande, CA 93420
Agenda Item 8.d.
Page I I
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.d.
Page 12
`
INCORPORATECO
MEMORANDUM
µ rn
JULY 10. 1911
AE I IF ft
To: CITY COUNCIL.
FROM: DOUG PER IN, DIRECTOR of RECREATION & MAINTENANCE
SERVICES ,
BY: SHANE TAYLOR, MAINTENANCE SERVICES SUPERVISOR
SUBJECT: CONSIDERATION OF A SEWER SYSTEM MANAGEMENT PLAN
(SSMP) AND FATS, OILS AND GREASE (FOG) PROGRAM MEMBER
AGENCY (MA) AGREEMENT WITH SOUTH SAN LUIS OBISPO
COUNTY SANITATION DISTRICT (SSLOCSD)
DATE: JULY 1 39 201
RECOMMENDATION:
It is recommended that the Council approve the attached Member Agency Agreement
for South San Luis Obispo Sanitation District to continue to manage the Sewer System
Management Plan SSMP and the Fats, Oils and Grease (FOG) Control Program for
the City.
FUNDING:
$18,000 has been allocated in the FY 2010-11 budget for these contractual services
(612-4610-5303). The account is used for operation and maintenance of the sewer
collection system. Additional funds will need to be allocated for FY 2011 -12.
The cost of the program is reimbursed proportionately by the Member Agencies of the
District barred upon the number of businesses in the FOG program and the amount of
support needed to meet the 2006 and 2008 State water Board General Waste
Discharge Requirements GWDF . The agreement is for two 2 years and the FY
2010-2011 current breakdown and cost estimate is as follows: % City of Arroyo
Grande ($18,000), % City of Grover Beech ($18,000) and 20% Oceano Community
Services District ($9,000) for ar total of $45,000. The current breakdown and cost
estimate for FY 2011 -12 is approximately 0% City of Arroyo Grande ($21,000), 0%
City o Grover Beach ($21,000) and 20% Oceano Community Services District
($1 1,500) for a total of $53,500. This cost distribution will be reviewed on an annual
basis and may increase or decrease as warranted.
This funding will provide for the administration of the FOG Control Program, specifically
coordinating with the Member Agencies for permitting, inspections and program
compliance. The funding will also provide for GWDR support consisting mainly of
Agenda Item 8.e.
Page 1
CITY COUNCIL
CONSIDERATION OF A FOG CONTROL PROGRAM AND WDR SUPPORT MEMBER
AGENCY AGREEMENT WITH THE SOUTH SAN LUIS OBISPO COUNTY
SANITATION DISTRICT
JULY 13, 2010
PAGE 2
updates and biennial audits to the City's Sever System Management gement Plan (SSMP). The
SSMP is ar requirement under state Water Board GWDR order No. 2006 - 0003 -D V
which was amended by Order No. WQ 2008- 0002 -EXEC. Tables depicting approximate
program funding by Member Agencies are provided belo w.
FY 2010=1 1
FY 2011-12
Member
Agency
g
FOG
FOG
*SSMP Hours
Estimated FOG
Estimated
Member
Facilities
Program
SSMP Hours
and SSMP
Annual
Agency
g
Included
Hears
Program Hours
Program costs
City of Arroyo
4
154
48
202
$18,000
Grande
$21,000
Beach
City of Grover
4
154
48
202
$ 13,000
Beach
Community
10
49
78
ceno
$ 11,500
Services District
Community
16
49
4
9,000
Services District
Facilities and
124
357
234
Estimated
$53,500
Hours
Estimated FOG
Facilities and
124
357
144
and SSMP
$ 4 f 00
Hours
I
Program costs
FY 2011-12
Member
Agency
g
FOG
Facilities
Included
FOG
Program
Hours
*SSMP Hours
Estimated FOG
and SSMP
Program Hours
Estimated
Annual
Program costs
City of Arroyo
4
154
78
232
$219000
Grande
City of Grover
154
78
232
$21,000
Beach
ceano
Community
10
49
78
127
$ 11,500
Services District
Estimated
Estimated FOG
Facilities and
124
357
234
and SSMP
$53,500
Hours
Program costs
* SSMP Tours are greater than FY 2010-11
due to SSMP biennial audit requirement
dine this year for all Member Agencies.
BACKGROUND:
SSLOCSD provides wastewater treatment and trunk sever collection services to the
City of Arroyo Grande, the city of Grover Beach and the oce no Community Services
Agenda Item 8.e.
Page 2
CITY COUNCIL
CONSIDERATION OF A FOG CONTROL PROGRAM AND WDR SUPPORT MEMBER
AGENCY AGREEMENT WITH THE SOUTH SAN LUIS OB1SP0 COUNTY
SANITATION DISTRICT
JULY 13, 2010
PAGE 3
District CSD). This service area covers approximately 9.45 square miles and
supports an estimated population of 37,800.
The State Water Resources es Control Board SWRCE issued GWDR Order No. 2006-
0003-D V in 200 6. The order was amended by Order No. WQ 2008-0002-EXEC in
2008. Both orders required the creation and implementation of an SsIVIP by August
2009 for Arroyo Grande and Grover Beach, and by May 2010 for the Oceano CSD.
Ss1 1Ps are required to be formally audited a minimum of every two 2 years and
completely updated every five years. The first SSMP audits are due to take place in
FY 2011-12.
One of the elements of the SSIVIP is the requirement that the member agencies
evaluate their service area to determine whether a FOG Control Program is needed to
reduce, maintain a lover number, or eliminate if possible, sanitary serer Overflows
( SSOs). During the creation of each Member Agency SSMP in 2009, the need for a
FOG Program was re-evaluated. It was determined by each Member Agency that the
FOG Program enacted in ,July 2007 had resulted in a noticeable decrease in FOG in
each Member Agencies serer collection system. Each Member Agency's SSMP
documents the need to continue their FOG Program in order to maintain the lover number
(less than 6 Ssos annually is the number the State Water Board is using to measure
success) of SS Os currently experienced annually by each Member Agency.
Prior to issuance of the above G VDI , the Member Agencies were required under
Waste Discharge Requirement WDR R3-2004-0062 to implement a FOG Program
which was started by SSL CSDon July 1. 2007. vD R R3-2004-0062 has since
expired and been replaced by WDR R3-2009-0046 which now only contains discharge
requirements pertinent to monitoring and reporting at the SSL CSD Wastewater
Treatment Plant.
SSL CSD currently has enrolled 124 food service establishments FSEs , primarily
restaurants, in the FOG Control Program.
ANALYSIS of ISSUES:
The decision to have SSL CSD create, implement and manage the FOG Program and
the SSIVIP was driven by the feet that these were duplicative efforts by each of the
member agencies. The work to be accomplished was best seared if consolidated into
one entity. Additionally, the FOG and SSMP work is sporadic and does not lead itself to
a full time position.
The introduction of a FOG management program in the City has resulted in a noticeable
decrease in the levels of FOG in the server collection system by maintenance workers.
Staff recommends that a new two -year agreement with SSL DSD be approved.
Agenda Item 8.e.
Page 3
CITY COUNCIL
CONSIDERATION OF A FOG CONTROL PROGRAM AND WDR SUPPORT MEMBER
AGENCY AGREEMENT WITH THE SOUTH SAN LUIS OBISP4 COUNTY
SANITATION DISTRICT
JULY 13, 2010
PAGE 4
Approval is based on price, knowledge and experience 'in managing the FOG and
SSMP programs, and past performance in initiating the FOG program which resulted in
a number of FSErs installing hydromechanical grease control devices.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve the attached Member Agency agreement;
• Modify as appropriate and approve the Member Agency agreement;
• Do not approve the agreement and direct staff to prepare a request for
qualification for distribution to selected contractors;
• Provide direction to staff.
ADVANTAGES.
Approval of the member agency agreement will allow for continued implementation of
the city's SSMP and FOG Program.
DISADVANTAGES:
No disadvantages have been identified by staff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted- in front of City Hell on Thursday, ,July 8, 2010. The Agenda and
report were posted on the City's website on Friday, July g, 2010. No public comments
were received.
Attachments.
1. Member Agency Agreement
Agenda Item 8.e.
Page 4
ATTACHMENT 1
MEMBER AGENCY AGREEMENT IN REGARDS To
COMPLIANCE CE WITH
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
EMENTS
FOR SANITARY Y SEINER SYSTEMS
STATE WATER RESOURCES CONTROL BOARD
ORDERS 2006 - 0003 - DIN and 2008-0002-EXEC
This Agreement reached this day of , 2010 between the
SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT and the CITY of ARROYO
GRANDE, the CITY of GROVEL BEACH and the OCE NO COMMUNITY SERVICES
DISTRICT.
WHEREAS, the SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT
(DISTRICT) service area encompasses the cities of Arroyo Grande and Grover Beach and the
ceano community Services District (MEMBER AGENCIES); and,
WHEREAS, the DISTRICT provides wastewater treatment services for the residents of
these MEMBER AGENCIES; and,
WHEREAS, the STATE WATER RESOURCES CONTROL BOARD SWRCB has
adopted waste discharge requirements for the MEMBER AGENCIES; and,
WHEREAS, amongst those waste discharge requirements is the development and
implementation of a Sewer System Management Plan BSMP for each MEMBER AGENCY;
and,
WHEREAS, a Fats, Oils, and Crease (FOG) control program and SSMP program audits
are mandatory elements of the SSMP: and,
WHEREAS, SSMP program audits consist of biennial audits on the effectiveness of and
compliance with the S SMP, and the preparation of an audit report to be kept on fi l ; and,
WHEREAS, the DISTRICT has experience in the development and implementation of
FOG control programs, program audits, and report preparation; and,
WHEREAS, it is recognized there would be cost savings due to the DISTRICT'S
experience in the development and implementation of FOG control programs, and it is further
recognized there would be a cost savings achieved were the DISTRICT to perform the SBMP
program audits and prepare the reports for the MEMBER AGENCIES.
TIN, THEREFORE, it is agreed by and between the parties hereto in regards to
compliance with State Water Resources control Board Orders Zoo - ogg3 -DW and 200 8-
002 -EXEC (State Board Orders, attached as Exhi bit A ) as follows:
1. The DISTRICT will continue to develop and implement a FOG control program for
each MEMBER AGENCY.
2. The DISTRICT will inspect food service establishments as required in each Agencies
SSW.
3. The MEMBER AGENCIES will collect non - compliance fees in the amount adopted
by resolution by the District. FOG non - compliance fees will be used to offset the
costs of the FOG Program to the M EMBER AGENCIES.
Agenda Item 8.e.
Page 5
4. The DISTRICT will report inspection findings to each MEMBER AGENCY at the
beginning of each m oath if the Agreement is renewed.
5. The DISTRICT will perform SSMP program audits and prepare a report for the files
of each MEMBER AGENCY as directed by the State Board Orders. The report will
include the status of the FOG control program inspections and overall effectiveness
of and compliance with the SBMP for each M EM BE R AGENCY.
6. Each MEMBER AGENCY agrees that it is responsible for all other compliance
requirements imposed by the State Board Orders, copies of which are attached
hereto as Exhibit A and incorporated by reference.
7. Each MEMBER AGENCY is responsible for the District's actual cost in administering
the FOG control program, inspections, SSIVIP support, SSMP program audits and
report preparation described in this Agreement. It is anticipated that in FY 2010-11
and FY 201 1.12 the District will be reimbursed by each MEMBER AGENCY for it's
pro rata cost based upon the number of facilities in the program as described in this
Agreement in the amount not to exceed the costs outline below. In subsequent
years, if the Agreement is extended, the cost will continue to be prorated based on
the number of facilities 'inspected that year.
FY 20'10 -11
Fy 2nii-i2
FOG
FOG
Estimated FOG
Estimated
Member
f=acilities
Program
SSMP Hours
and SSMP
Annual
Agency
Included
fours
Program Hours
Program Costs
City of Arroyo
4
154
48
202
$18,000
Grande
City of Grover
4
154
48
202
$18,000
Beach
ceano
Community
16
49
48
97
$ 9,000
Services District
Estimated
Estimated FO
Facilities and
124
357
144
and SSMP
$ 45,000
Hours
Prog Costs
Fy 2nii-i2
Agenda Item 8.e.
Page 6
FOG
FOG
Estimated FOG
Estimated
Member
Facilities
Program
*SSMP Hours
and SSMP
Annual
Agency
Included
Hours
Program Hours
Program costs
City of Arroyo
4
154
78
232
$21,000
Grande
City of Grover
4
154
78
232
$21,000
Beach
Dceano
Community
16
49
78
127
$ 11,500
Services District
Estimated
Estimated FOG
Facilities and
124
357
234
and SSMP
$53,500
Hours
Program costs
Agenda Item 8.e.
Page 6
* SS MP Hours are greater than Fly 2010 -11 due to SSI IP biennial audit requirement due this
year for all MEMBER AGENCIES
The terms of this agreement shall be for two fiscal years, subject to biennial renewal based on
mutual written agreement of the Parties. Program fees are based upon costs incurred by the
DISTRICT. The pro rata share of program costs shall be amended every two years.
IN ITS ESS WHEREOF, DISTRICT and MEMBER AGENCIES have executed this
Agreement the date first written above.
SOUTH SAN LUIS OBISPO SANITARY DISTRICT
By: -
John L. Wallace, District Administrator
Approved as to Form:
By:
Michael Seitz, District Legal Counsel
CITY of ARROYO I AI E
B:
Tony Ferrara, Mayor Arroyo Grande
Attest:
By: - -
Kelly Wetmore, City Cleric
Approved as to Form:
By:
Timothy J. Carrel, City Attorney
Agenda Item 8.e.
Page 7
CITY OF GROVER BEACH
By:
.John P. Shoals, Mayor
Attest:
By: _
D n na L. McMahon, City Clerk
Approved as to Form:
By:
Martin D. Koczanowicz, City Attorney
OCEAN OCEANO COMMUNITY SERVICES DISTRICT
By:
Vern Dahl, President
Attest:
By: - -
Iaffaele F. Mntrnurr, General Manager
and Secretary to the Board
Approved as to Form:
B:
Alen Situ, District Legal Counsel
Agenda Item 8.e.
Page 8
EXHIBIT
Agenda Item 8.e.
Page 9
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006- 0003 - II
STATEWIDE GENERAL WASTE DISCHARGE E F E UI EMEI TS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as "State
Neater Board ", finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public
entitles that own o operate sanitary sewer systems greater than one mile in
length that collect and/or convey untreated or partially treated wastewater to a
publicly owned treatment facility In the state of Calif are required to comply
with the terms Of this Order. such entities are hereinafter referred to as
" Enrollees ".
2. Sanita s e ire r overflows (SSOs) are o from sanitary sewer syste of
domestic wastewater, as well as industrial and commercial wastewater,
depending on the pattern of land uses in the area served by the sanitary severer
system. SSOs often contain high levels of suspended solids, pathogenic
organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil
and grease and other pollutants. SSOs may cause a public nuisance,
particularly when raw untreated wastewater is discharged to areas with high
public exposure, such as streets or surface graters used for drinking, fishing, Or
body contact recreation. SSOs may pollute surface or ground waters, threaten
public health, adversely affect aquatic life, and impair the recreational use and
aesthetic enjoyment of surface graters.
3. Sanitary server systems experience periodic failures resulting in discharges that
may affect waters o f the state. There are many factors (including factors related
to geology, design, construction methods and materials,, age of the system,
population growth, and system operation and maintenance), which affect the
likelihood o an SSO. A proactive approach that requires Enrollees to ensure a
system -wide operation, maintenance, and management plan is in place will
reduce the number and frequency of SSOs within the state., This approach will in
turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, severer line
flood damage, manhole structure failures, vandalism, pump station mechanical
failures, power outages, excessive storm or ground water inflow /infiltration,
debris blockages, sanitary server system age and construction material failures,
lack of proper operation and maintenance, insufficient capacity and contractor-
caused damages. Many SSOs are preventable with adequate and appropriate
facilities, source control measures and operation and maintenance of the sanitary
sewer system.
Agenda Item 8.e.
Page 10
State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
SEWER SYSTEM MANAGEMENT PLAINS
5. To facilitate proper funding and management of sanitary serer systems, each
Enrollee must develop and implement a system-specific Sewer System
Management Plan SSMP . To be effective, SSMPs must include provisions to
provide proper and efficient management, operation, and maintenance of
sanitary severer systems, while taking into consideration risk management and
cost benefit analysis. Additionally, an SS MP must contain a spill response plan
that establishes standard procedures for immediate response to an SSO in a
manner designed to minimize water quality impacts and potential nuisance
conditions.
8. Many local public agencies in California have already developed SSMPs and
implemented measures to reduce SSs. These entities can build upon their
existing efforts to establish a comprehensive SSMP consistent with this Order.
Others, however, still require technical assistance end, in some cases, funding to
improve sanitary severer system operation and maintenance in order to reduce
SSos.
. SSI IP certification by technically qualified and experienced persons can provide
a useful and cost- effective means for ensuring that SSMPs are developed and
implemented appropriately.
8. It is the State Water Board's intent to gather additional information on the causes
and sources of SBs to augment existing information and to determine the full
extent of ssos and consequent public health and/or environmental impacts
occurring in the State.
g. Both uniform SSO reporting and a centralized statewide electronic database are
needed to collect information to allover the State Water Board and regional Hater
Quality Control Boards (regional eater Boards) to effectively analyze the extent
of SS Os statewide and their potential impacts on beneficial uses and public
health. The monitoring and reporting program required by this order and the
attached Monitoring and reporting Program No. 2006- 0008 -DW , are necessary
to assure compliance with these waste discharge requirements v Dr .
10. Information regarding SSOs must be provided to Regional eater Boards and
other regulatory agencies in a timely manner and be made available to the public
in a complete, concise, and timely fashion.
1. Some regional eater Boards have issued vDs or vDs that serve as
National Pollution Discharge Elimination System I PDES permits to sanitary
severer system own ersoperartors within their jurisdictions. This Order establishes
minimum requirements to prevent SS Os. Although it is the state Water Board's
intent that this Order be the primary regulatory mechanism for sanitary severer
systems statewide, regional eater Boards may issue more stringent or more
Agenda Item 8.e.
Page 11
Stale Water Resources Control Board Order No. 2006-0003-DWQ Page 3 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
prescriptive v DF s for sanitary sewer systems. Upon issuance or reissuance of
a Regional Water Board's WDRs for a system subject to this Order, the Regional
Water Board shall coordinate its requirements with stated requirements within
this Order, to identify requirements that are more stringent, to remove
requirements that are less stringent than this Order, and to provide consistency
in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 1 3263 provides that the State Water Board may
prescribe general WDIs for a category of discharges if the State Water Board
finds or determines that:
• The discharges are produced by the same or similar operations;
The discharges involve the sane or similar types of waste;
• The discharges require the same or similar treatment standards; and
The discharges are more appropriately regulated under general discharge
requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and
discharges that are similar throughout the state.
13. The issuance of general WDRs to the Enrollees will:
a Reduce the administrative burden of issuing individual WDRs to each
Enrollee;
b Provide for a unified statewide approach for the reporting and database
tracking of SSOs;
C) Establish consistent and uniform requirements for SSMP development
and implementation;
d Provide statewide consistency in reporting; and
e Facilitate consistent enforcement for violations.
14. The beneficial uses of surface craters that can be impaired by SSOs include, but
are not limited t, aquatic life, drinking grater supply, body contact and non -
contact recreation, and aesthetics. The beneficial uses of ground water that can
be impaired include, but are not limited to, drinking water and agricultural supply.
Surface and ground graters throughout the state support these uses to varying
degrees.
15. The implementation of requirements set forth in this Order will ensure the
reasonable protection of past, present, and probable future beneficial uses of
water and the prevention of nuisance. The requirements implement the water
quality control plans (Basin Plans) for each region and take into account the
environmental characteristics of hydrographic units within the state. Additionally,
the State Water Board has considered water quality conditions that could
reasonably be achieved through the coordinated control of all factors that affect
Agenda Item 8.e.
Page 12
State Water er esources Control Board Order Igo. 2006-0003-DWQ Page 4 of 2
Statewide General WDR For Wastewater Collection Agencies 5/2/06
water quality in the area, costs associated With compliance With these
requirements, the need for developing housing within California, and the need to
develop and use recycled water.
16. The Federal clean Water Act largely prohibits any discharge of pollutants from a
point source to waters of the United States except as authorized under an
NPDES permit. In general, any point source discharge of sewage effluent to
w aters of the United states must comply with technology - based, secondary
treatment standards, at a minimum, and any more stringent requirements
necessary to meet applicable Water quality standards and other requirements.
Hence, the unperrmitted discharge of wastewater from a sanitary sever system to
Waters of the United States is illegal under the clean Water Act. In addition,
many Basin Plans adopted by the Regional Water Boards contain discharge
prohibitions that apply to the discharge of untreated or partially treated
wastewater. Finally, the California Water code generally prohibits the discharge
of Waste to land prior to the filing of any required report of Waste discharge and
the subsequent issuance of either WD Rs or a waiver of WDF s.
17. California Water Code section 13263 requires a Water board to, after any
necessary hearing, prescribe requirements as to the nature of any proposed
discharge, existing discharge, or material change in an existing discharge. The
requirements shall, among other things, take into consideration the need to
prevent nuisance.
18. California Water Code section 13050, subdivision m), defines nuisance as
anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
19. This Order is consistent with State Water Board Resolution No. -1 (Statement
of Policy With Respect to Maintaining High Quality of Waters in California) in that
the Order imposes conditions to prevent impacts to Water quality, does not allow
the degradation of Water quality, Will not unreasonably affect beneficial uses of
grater, and will not result in water quality less than prescribed in State Water
Board or Regional Water Board plans and policies.
20. The action to adopt this General Order is exempt from the California
Environmental Quality Act (Public Resources code §21000 et seq.) because it is
an action taken by a regulatory agency to assure the protection of the
environment and the regulatory process involves procedures for protection of the
environment. (Cal. code Iegs., tit. 14, §15308). In addition, the action to adopt
Agenda Item 8.e.
Page 13
State Baer Resources Control Board Order No. 2006-0003-DWO Page 5 of 2
Statewide ide General WDR For Wastewater Collection Agencies 512106
this Order is exempt from CE QA pursuant to Cal.Code F egs., title 14, §1 5301 to
the extent that it applies to existing sanitary severer collection systems that
constitute "existing facilities" as that term is used in Section 1530 1, and §1 5302,
to the extent that it results in the repair or replacement of existing systems
involving negligible or no expansion of capacity.
1. The Fact Sheet, which is incorporated by reference in the Order, contains
supplemental information that was also considered in establishing these
requirements.
2. The State Water Board has notified all affected public agencies and all known
interested persons of the intent to prescribe general wDFs that require Enrollees
to develop SS Ps and to report all SS s.
3. The State Water Board conducted a public hearing on February 8, 2006, to
receive oral and written comments on the draft order. The state water Board
received and considered, at its May , 2006, meeting, additional public
comments on substantial changes made to the proposed general WDRs
following the February 8, 2008, public hearing. The State water Board has
considered all comments pertaining to the proposed general WDl s.
IT Is HEREBY Y DEF ED, that pursuant to California Water Code section 13268, the
Enrollees, their agents, successors, and assigns, in order- to meet the provisions
contained in Division 7 of the California Water Code and regulations adopted
hereunder, shall comply with the following:
A. DEFINITIONS
1. sanitary sever overflow sso # Any overflow, spill, release, discharge or
diversion of untreated or partially treated wastewater from a sanitary sewer
system. SSs include:
( i) Overflows or releases of untreated or partially treated wastewater that
reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do
not reach waters of the United States; and
(iii) wastewater backups into buildings and on private property that are
caused by blockages or flow conditions within the publicly owned portion
of a sanitary sewer syste
2. Sanitary sewer system — Any system of pipes, pump stations, sewer lines, or
other conveyances, upstream of a wastewater treatment plant headworks used
to collect and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults, temporary piping,
construction trenches, wet wells, impoundments, , tanks, etc.) are considered to
be part of the sanitary sewer system, and discharges into these temporary
storage facilities are not considered to be SS Os.
Agenda Item 8.e.
Page 14
State Water Resources Control Board Order loo. 2006-0003-DWQ 'age 6 of 2
Statewide General WDR For wastewater Collection Agencies 512106
For purposes of this Order, sanitary severer systems include only those systems
owned by public agencies that are comprised of more than one mile of pipes or
sewer lines.
3. Enrollee - A federal or state agency, municipality, county, district, and other
public entity that owns or operates a sanitary sever system, as defined in the
general vDFs, and that has submitted a complete and approved application for
coverage under this Order.
4. sso Reporting ing system — online spill reporting system that is hosted,
controlled, and maintained by the State Water Beard. The web address for this
site is hftp://ciwqs.waterboards.ca.gov. This online database is maintained on a
secure site and is controlled by unique usernares and passwords.
5. Untreated o partially treated wastewater — Any volume of waste discharged
from the sanitary severer system upstream of a wastewater treatment plant
headworks.
6. satellite collection system — The portion, if are, of a sanitary sewer system
owned or operated by a different public agency than the agency that owns and
operates the wastewater treatment facility to which the sanitary sewer system is
tributary.
7. Nuisance - California eater code section 13050, subdivision (m), defines
nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application All public agencies that currently own or operate
sanitary severer systems within the Mate of California must apply for coverage
under the general vDFs within sic months of the date of adoption of the
general v DF s. Additionally, public agencies that acquire or assume
responsibility for operating sanitary severer systems after the date of adoption of
this order must apply for coverage under the general WDRs at least three 3
months prior to operation of those facilities.
2. Applications under the general 11DIs -- In order to apply for coverage pursuant
to the general WDF s, a legally authorized representative for each agency must
submit a complete application package. Within sixty days of adoption of the
general v D s, State eater Board staff will send specific instructions on how to
Agenda Item 8.e.
Page 15
State Baer Resources Control Board Order No. 2006-0003-DWQ Page 7 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
apply for coverage under the general WDRs to all known public agencies that
ern sanitary severer systems. Agencies that do not receive notice may obtain
applications and instructions online on the Water Board's website.
3 Coverage under the general WDRs — Permit coverage will be in effect once a
complete application package has been submitted and approved by the State
Water Board's Division of Water Quality.
C. PROHIBITIONS
1. Any SSo that results in a discharge of untreated or partially treated wastewater
to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater
that creates a nuisance as defined in California Water code section 1300m is
prohibited .
D. PROVISIONS
1. The Enrollee must comply with all conditions of this order. Any noncompliance
with this Order constitutes a violation of the California Neater code and is
grounds for enforcement action.
2. it is the intent of the State Water Board that sanitary severer systems be regulated
in a manner consistent with the general WDRs. Nothing in the general WDRs
shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean
Neater Act, or supersede a more specific or more stringent state or
federal requirement in an existing permit, regulation, or
administrative /judicial order or consent Decree;
ii Interpreted or applied to authorize an sso that is illegal under either tine
Clean Water Act, an applicable Basin Plan prohibition or water quality
standard, or the California Water Code;
(iii) Interpreted or applied to prohibit a regional Neater Board from issuing an
individual i PDES permit or WDR, superseding this general v D1 , for a
sanitary sewer system, authorized under the clean Water Act or
California Water code; or
(iv) Interpreted or applied to supersede any more specific or more stringent
vDF s or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSos. In the event that an
BSo does occur, the Enrollee shall take all feasible steps to contain and mitigate
the impacts of an Bs.
4. In the event of an SS, the Enrollee shall take all feasible steps to prevent
untreated or partially treated wastewater from discharging from storm drains into
Agenda Item 8.e.
Page 16
State water Resources rce Control Board Order No. 2006-0003-DWQ Page 8 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
flood control channels or waters of the united states by blocking the storm
drainage system and by removing the wastewater from the storm drains.
5. All SS Os must be reported in accordance with Section G of the general WD s.
6. In any enforcement action, the State and/or Re water Boards will consider
the appropriate factors under the duly adopted State water Board Enforcement
Policy. And, consistent with the Enforcement Policy, the State and/or Regional
Water Boards -must consider the Enrollee's efforts to contain, control, and
mitigate ssos when considering the California water Code Section 13327
factors. In assessing these factors, the state and/or Regional water Boards will
also consider whether:
( i) The Enrollee has complied with the requirements of this Order, including
requirements for reporting and developing and implementing a SSMP;
(ii) The Enrollee can identify the cause or likely cause of the discharge event;
(iii) There were no feasible alternatives to the discharge, such as temporary
storage or retention of untreated wastewater, reduction of inflow and
infiltration, use of adequate backup equipment, collecting and hauling of
untreated wastewater to a treatment facility, or an increase in the
capacity of the system as necessary to contain the design storm event
identified in the SSMP. It is inappropriate to consider the lack of feasible
alternatives, if the Enrollee does not implement a periodic or continuing
process to identify and correct problems.
(iv)The discharge was exceptional, unintentional, temporary, and caused b
factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable
control described in a certified SSI IP for:
• Proper management, operation and maintenance;
Adequate treatment facilities, sanitary sewer system facilities,
and /or components with an appropriate design capacity, to
reasonably prevent SS Os e.g., adequately enlarging treatment or
collection facilities to accommodate growth, infiltration and inflow
(1/1), etc.);
Preventive maintenance (including cleaning and fats, oils, and
grease (FOG) control;
Installation of adequate backup equipment; and
• Inflow and infiltration prevention and control to the extent
practicable.
(vi)The sanitary sewer system design capacity is appropriate to reasonably
prevent SS Os.
Agenda Item 8.e.
Page 17
State Water Resources Control Board Order No. 2006-0003-DWO Page g of 2
Statewide General WDR For Wastewater Collection Agencies 512106
(vii) The Enrollee took all reasonable steps to stop and mitigate the impact of
the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps
and necessary remedial actions to 1 control or limit the volume of untreated or
partially treated wastewater discharged, 2 terminate the discharge, and 3
recover as much of the wastewater discharged as possible for proper disposal,
including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be
applicable to the discharge and not inconsistent with an emergency response
plan, including the following:
(i) Interception and rerouting of untreated or partially treated wastewater
flows around the wastewater line failure;
(ii) V truck recovery of sanitary severer overflows and wash down
grater;
(iii) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same location;
(v) Adequate sampling to determine the nature and impact of the release;
and
(vi) Adequate public notification to protect the public from exposure to the
ss.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the
sanitary server system owned or operated by the Enrollee, and shall ensure that
the system operators (including employees, contractors, or other agents) are
adequately trained and possess adequate knowledge, skills, and abilities.
g. The Enrollee shall allocate adequate resources for the operation, maintenance,
and repair of its sanitary sewer system, by establishing a proper rate structure,
accounting mechanisms, and auditing procedures to ensure an adequate
measure of revenues and expenditures. These procedures must be in
compliance with applicable lavers and regulations and comply with generally
acceptable accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flogs and peak
flo gs including flows related to wet weather events. capacity shall meet or
exceed the design criteria as defined in the Enrollee's system Evaluation and
Capacity Assurance Plan for all parts of the sanitary severer system owned or
operated by the Enrollee.
1. The Enrollee shall develop and implement a written severer system Management
Plan (SS MP) and make it available to the State and /or Regional Water Board
upon request. A copy of this document must be publicly available at the
Enrollee's office and/or available on the Internet. This SSMP must be approved
by the Enrollee's governing board at a public meeting.
Agenda Item 8.e.
Page 18
State Water a er resources Control Board Order No. 2006-0003-DWQ Page 10 of 2
Statewide General WDR For Wastewater ewater Collection Agencies 512106
2. in accordance with the California Business and Professions code sections 6735,
7835, and 7835.1, all engineering and geologic evaluations and judgments shall
be performed by or under the direction of registered professionals competent and
proficient in the fields pertinent to the required activities. specific elements o f the
SSMP that require professional evaluation and judgments shall be prepared by
or under the direction of appropriately qualified professionals, and shall beer the
professionals' signature and stamp.
13. The mandatory elements of the SSMP are specified below. Ho wever, if the
Enrollee believes that any element of this section is not appropriate or applicable
to the Enrollee's sanitary sewer system, the SSMP program does not need to
address that element. The Enrollee must justify why that element is not
applicable. The SSMP must be approved by the deadlines listed in the SSMP
Time Schedule below.
Sewer System Management Plan (SSMP)
( 1) Goal: The goal of the SSMP is to provide a plan and schedule to properly
manage, operate, and maintain all parts of the sanitary sewer system.
This will help reduce and prevent Ss s, as well as mitigate any SS Os
that do occur.
(ii) organization: The ssMP must identify:
(a) The name of the responsible or authorized representative as
described in section J of this Order.
b The names and telephone numbers for management,
administrative, and maintenance positions responsible for
implementing specific measures in the SSMP program. The
SSMP must identify lines of authority through an organization chart
or similar document with a narrative explanation; and
(c) The chain of communication for reporting SS Os, from receipt of a
complaint or other information, including the person responsible for
reporting SS Os to the State and Regional Water Board and other
agencies if applicable (such as county Health Officer, county
Environmental Health Agency, Regional Water Board, and/or State
Office of Emergency Services ES.
{iii} Legal Authority; Each Enrollee rust demonstrate, through sanitary
severer system use ordinances, service agreements, or other legally
binding procedures, that it possesses the necessary legal authority to:
( Prevent illicit discharges into its sanitary sewer system
(examples may include I /l, stormwater, chemical dumping,
unauthorized debris and cut roots, etc.;
Agenda Item 8.e.
Page 19
,Late Water resources Control Board Order No. 2006-0003-DWQ Page 91 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
( b) Require that sewers and connections be properly designed
and constructed;
(c) Ensure access for maintenance, inspection, or repairs for
portions of the lateral o wned or maintained by the Public
Agency;
(d) limit the discharge of fats, oils, and grease and other debris
that may cause blockages, and
(e) Enforce any violation of its sewer ordinances.
(1v) operation and Maintenance Program. The SSIVIP must include those
elements listed below that are appropriate and applicable to the
Enrollee's system:
(a) Maintain an up -to -date reap of the sanitary sewer system,
showing all gravity line segments and manholes, pumping
facilities, pressure pipes and valves, and applicable stormwater
conveyance facilities;
(b) Describe routine preventive operation and maintenance activities
by staff and contractors, including a system for scheduling regular
maintenance and cleaning of the sanitary sewer system with more
frequent cleaning and maintenance targeted at known problem
areas. The Preventative Maintenance P1 program should have
a system to document scheduled -and conducted activities, such
as work orders;
(c) Develop a rehabilitation and replacement plan to identify and
prioritize system deficiencies and implement short -term and long-
term rehabilitation actions to address each deficiency. The
program should include regular visual and Tv inspections of
manholes and severer pipes, and a system for ranking the
condition of severer pipes and scheduling rehabilitation.
Rehabilitation and replacement should focus on severer pipes that
are at risk of collapse or prone to more frequent blockages due to
pipe defects. Finally, the rehabilitation and replacement plan
should include a capital improvement plan that addresses proper
management and protection of the infrastructure assets. The plan
shall include a time schedule for implementing the short- and
long -term plans plus a schedule for developing the funds needed
for the capital improvement plan;
( d) Provide training on a regular basis for staff~ in sanitary severer
system operations and maintenance, and require contractors to
be appropriately trained; and
Agenda Item 8.e.
Page 20
State Water Resources Control Board Order loo. 2006 -0 3 -D ' Page 12 of 20
Statewide General I DR For Wastewater Collection Agencies 5/2/06
(e) Provide equipment and replacement part inventories, including
identification of critical replacement parts.
(v) Design and Performance Provisions:
( a ) Design and construction standards and specifications for the
installation of new sanitary sewer systems, pump stations and other
appurtenances; and for the rehabilitation and repair of existing
sanitary sewer systems; and
Procedures and standards for inspecting and testing the installation
of new sewers, pumps, and other appurtenances and for
rehabilitation and repair projects.
(vi) Overflow Emergency Response ponse Plan - Each Enrollee shall develop and
implement an overflo w emergency response plan that identifies
measures to protect public health and the environment. At a minimum,
this plan must include the following:
(a) Proper notification procedures so that the primary responders and
regulatory agencies are informed of all Sss in a timely manner;
(b) A program to ensure an appropriate response to all overflows;
( Procedures to ensure prompt notification to appropriate regulatory
agencies and other potentially affected entities e.g. health
agencies, Regional Water Boards, water suppliers, etc.) of all SS Os
that potentially affect public health or reach the waters of the State
in accordance with the I IF P. All SS Os shall be reported in
accordance with this MRP, the California Water Code, other State
Law, and other applicable Regional Water Board WDF s or NPDES
permit requirements. The SSMP should identify the officials who
will receive immediate notification ;
(d) Procedures to ensure that appropriate staff and contractor
personnel are aware of and follow the Emergency Response Plan
and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and
crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain
and prevent the discharge of untreated and partially treated
wastewater to waters of the United states and to minimize or
correct any adverse impact on the environment resulting from the
Bs s, including such accelerated or additional monitoring as may
be necessary to determine the nature and impact of the discharge.
Agenda Item 8.e.
Page 21
State Water er F es urc s Control Board Order No. 2006-0003-DWQ Page 13 of 20
Wastewater Statewide General IMF For Collection Agencies 512106
(vii) FOG control Program: Each Enrollee shall evaluate its service area to
determine whether a FOG control program is needed. If an Enrollee
determines that a FOG program is not needed, the Enrollee must provide
justification for why it is not needed. if FOG is found to be a problem, the
Enrollee must prepare and implement a FOG source control program to
reduce the amount of these substances discharged to the sanitary sever
system. This plan shall include the following as appropriate:
( a) An implementation plan and schedule for a public education
outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the
sanitary sever system service area. This may include a list of
acceptable disposal facilities and/or additional facilities needed to
adequately dispose of FOG generated within a sanitary sever
system service area;
( c) The legal authority to prohibit discharges to the system and
identify measures to prevent SSOs and blockages caused by
FOG;
(d) Requirements to install grease removal devices (such as traps or
interceptors), design standards for the removal devices,
maintenance requirements, BMP requirements, record keeping
and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement
authorities, and whether the Enrollee has sufficient staff to inspect
and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to
FOG blockages and establishment of a cleaning maintenance
schedule for each section; and
(g) Development and implementation of source control measures for
all sources of FOG discharged to the sanitary sewer system for
each section identified in f above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall
prepare and implement a capital improvement plan CIP that will
provide hydraulic capacity of key sanitary sewer system elements for
dry Breather peak flog conditions, as well as the appropriate design
storm or Bret weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the
sanitary sewer system that are experiencing or contributing to an
SSo discharge caused by hydraulic deficiency. The evaluation
must provide estimates of peak flogs (including flows from SSos
Agenda Item 8.e.
Page 22
State Water er Resources Con ro! Board order No. 2006-0003-DWQ Page 14 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
that escape from the system) associated with conditions similar to
those causing overflow events, estimates of the capacity of key
system components, hydraulic deficiencies (including components
of the system with limiting capacity) and the major sources that
contribute to the peak flogs associated with overflow events;
(b) Design criteria: Where design criteria do not exist or are
deficient, undertake the evaluation identified in a above to
establish appropriate design criteria; and
( c) capacity Enhancement Measures: The steps needed to
establish a short- and long- terra CIP to address identified
hydraulic deficiencies, including prioritization, alternatives
analysis, and schedules. The CIP may include increases in pipe
size, 1I reduction programs, increases and redundancy in
pumping capacity, and storage facilities. The CIP shall include an
implementation schedule and shell identify sources of funding.
(d) schedule: The Enrollee shell develop a schedule of completion
dates for all portions of the capital improvement program
developed in (a)-(c) above. This schedule shall be reviewed and
updated consistent with the SSMP review and update
requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee
shall:
( a) Maintain relevant information that can be used to
establish and prioritize appropriate SSIVIP activities;
(b) Monitor the implementation and, where appropriate,
measure the effectiveness of each element of the
SSMP;
(c) Assess the success of the preventative maintenance
prog
(d) Update program elements, as appropriate, based on
monitoring or performance evaluations; and
( e) Identify and illustrate SSO treads, including:
frequency, location, and volume.
(x) SSMP Program Audits - As part of the SSI IP, the Enrollee shall
conduct periodic internal audits, appropriate to the size of the system
and the ,number of SS Os. At a minimum, these audits must occur every
two years and a report must be prepared and kept on file. This audit
shall focus on evaluating the effectiveness of the SSI1 P and the
Agenda Item 8.e.
Page 23
Stale water Resources ource Control Board Order No. 2006-0003-D WQ Page 15 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
Enrollee's compliance with the SBMP requirements identified in this
subsection D.1 3 , including identification of any deficiencies in the
SSM P and steps to correct them.
(xi) Communication Program — The Enrollee shall communicate on a
regular basis with the public on the development, implementation, and
performance of its SSIVIP. The communication system shall provide the
public the opportunity to provide input to the Enrollee as the program is
developed and implemented.
The Enrollee shall also create a plan of communication with systems that
are tributary and/or satellite to the Enrollee's sanitary severer system.
14. Both the SSIVIP and the Enrollee's program to implement the SSIVIP mast be
certified by the Enrollee to be in compliance with the requirements set forth
above and must be presented to the Enrollee's governing board for approval at a
public meeting. The Enrollee shall certify that the SSIVIP, and subparts thereof,
are in compliance with the general WDRs within the time frames identified in the
time schedule provided in subsection D.1 , below.
In order to complete this certification, the Enrollee's authorized representative
must complete the certification portion in the online SSO Database
Questionnaire by checking the appropriate 'milestone box printing and signing
the automated form, and sending the form to:
State Water Resources Control Board
Division of Neater Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SBF' must be updated every fire years, and must include any
significant program changes. Re-certification by the governing board of the
Enrollee is required in accordance with D.14 when significant updates to the
SSMP are made. To complete the re- certification process, the Enrollee shall
enter the data in the Online SSO Database and mail the form to the State hater
Board, as described above.
15. The Enrollee shall comply with these requirements according to the following
schedule. This time schedule does not supersede existing requirements or time
schedules associated with other permits or regulatory requirements.
Agenda Item 8.e.
Page 24
State Wa Resources Control Board Order 1o. 2006-0003-DWQ Page 16 of 20
Statewide General WDR For Wastewater Collection Agencies 5/2!06
Sewer system Management Plan Time Schedule
Task and
Completion Date
Associated Section
Population >
Population
Population
Population
100 ,000
between 100,000
between 10,000
2, 00
and 10
and 2
Application for Permit
Coverage
6 months after IIVDs
Adoption
Section C
Deporting Program
8 months after 1 D s Adoption'
Section G
SSM P Development
months after
�� months after
15 months after
18 months after
Plan and Schedule
IIDIs Adoption
2
1�IJDls Adoption
vDF
1JIfDFs
2
No eiio #o
Adopt
Adopt
Goals and
O rganization Structure
1 months after 11DF s Adoption
18 months after vD s Adoption
Section r) &
O verflow Emergency
Response Program
Section D vi
Legal Authority
Sec D (N
24 months after
vDDs Adoption
p
30 months after
WD Rs Adoption
p
� months after
If Dls
Adoption
39 months after
1Dls
Adoption 2
O peration and
Maintenance Program
Section D 13 (i
Grease Control
Program
Section D 13 vii
Design and
Performance
Section D 13 ( y )
System Evaluation and
Capacity Assurance
36 months after
89 months after
4 8 months after
51 months after
Plan
D
vDls Adoption
p
vDls Adoption
p
vDls Adoption
p
vDs Adoption
Section (viii)
Final SSI IP,
incorporating all of the
SS MP requirements
Section D 13
Agenda Item 8.e.
Page 25
State Water Resources Control Board Order No. 2006-0003-D WO Page 17 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
1. In the event that by July 1, 2006 the Executive Director is able to execute a
memorandum of agreement (M OA) with the California Water Environment
Association C EA or discharger representatives outlining a strategy and time
schedule for CWEA or another entity to provide statewide training on the adopted
monitoring program, SSO database electronic reporting, and SSIVIP development,
consistent with this Order, then the schedule of Reporting Program Section G shall
be replaced with the following schedule:
Deporting Program
Section G
Regional Boards 4, 81 8 months after 1J D s Adoption
and g
Regional Boards 1, 21 12 months after WDRs Adoption
and p
Regional Boards 5, 61 +16 months after WDRs Adoption
and
If this MOU is not executed by July 1, 2006, the reporting program time schedule will
remain six 6 months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 b
July 1 # 2006, then the deadline for this task shall be extended by sic 6 months.
The time schedule identified in the IIOA must be consistent with the extended time
schedule provided by this mote. If the MOA is not executed by July 1, 2006, the six
(6) month time extension will not be granted.
E. ' DIds and sS lP 1 A1LABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at
appropriate locations (such as the Enrollee's offices, facilities, and /or Internet
homepage ) and shall be available to sanitary sever system operating and
maintenance personnel at all tines.
F. ENTRY Y AID INSPECTION
1. The Enrollee shall allow the state or Regional Water Boards or their authorized
representative, upon presentation of credentials and other documents as may be
required by la, to:
a. Enter upon the Enrollee's premises where a regulated facility or activity
is located or conducted, or where records are dept under the
conditions of this Order;
b. Have access to and copy, at reasonable tunes, any records that must
be dept under the conditions of this order;
Agenda Item 8.e.
Page 26
State Water Resources Control Board Order No. 2006-0003-DWQ Page 18 of 2
Statewide General WDR For Wastewater Collection Agencies 5/2106
c. Inspect at reasonable times any facilities, equipment (including
monitoring and control equipment, practices, or operations regulated
or required under this Order; and
d. Sample or monitor at reasonable tunes, for the purposes of assuring
compliance with this order or as otherwise authorized by the California
Water code, any substances or parameters at any location.
G. GENERAL MONITORING G AID REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the state or Regional Water Board, within a
reasonable time any information that the state or Regional Water Board may
request to determine whether cause exists for modifying, revoking and reissuing,
or terminating this Order. The Enrollee shall also furnish to the Executive
Director of the state Neater Board or Executive Officer of the applicable regional
Water Board, upon request, copies of records required to be kept by this order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program
Igo. 2006 -0003 and future revisions thereto, as specified by the Executive
Director. Monitoring results shall be reported at the intervals specified in
Monitoring and Reporting Program No. 2006 -0003. Unless superseded by a
specific enforcement Order for a specific Enrollee, these reporting requirements
are intended to replace other mandatory routine written reports associated with
Sss.
3. All Enrollees must obtain SSO Database accounts and receive a "Username
and "Password" by registering through the California Integrated Water Quality
System CIWQS . These accounts will allow controlled and secure entry into the
SSD Database. Additionally, within Sodas of receiving an account and prior to
recording spills into the SSO Database, all Enrollees must complete the
"Collection system Questionnaire", which collects pertinent information regarding
a Enrollee's collection system. The "collection System Questionnaire" must be
updated at least every 12 months.
4. Pursuant to Health and safety code section 5411.5, any person who, without
regard to intent or negligence, causes or permits any untreated wastewater or
other waste to be discharged in or on any waters of the state, or discharged in or
deposited where it is, or probably will be, discharged in or on any surface waters
of the state, as soon as that person has knowledge of the discharge, shall
i'm'mediately notify the local health officer of the discharge. Discharges of
untreated or partially treated wastewater to storm drains and drainage channels,
whether man -made or natural or concrete - lined, shall be reported as required
above.
Any SSO greater than 1 ,000 gallons discharged in or on any waters of the State,
or discharged in or deposited where it is, or probably will be, discharged in or on
any surface waters of the State shall also be reported to the Office of Emergency
Services pursuant to California Hater code section 13271.
Agenda Item 8.e.
Page 27
State Water er Resources control Board order loo. 2006-0003-DWQ Page 19 of 20
Statewide General WDR For Wastewater Collection Agencies 512106
H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after notice to the
Executive Director. The Enrollee shall submit this notice in writing at least 3
days in advance of any proposed transfer. The notice must include a written
agreement between the existing and new Enrollee containing a specific date for
the transfer of this Order's res ponsibility and coverage between the existing
Enrollee and the new Enrollee. This agreement shall include an
acknowledgement that the existing Enrollee is liable for violations up to the
transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
TS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any
report required under this Order, the Enrollee shall promptly submit such facts or
information by formally amending the report in the online SSO Database.
J. REPORT T DECLA ATIO
1. All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this order and other information required by the
State or Regional Water Board shall be signed and certified by a person
designated, for a municipality, state, federal or other public agency, as
either a principal executive officer or ranking elected official, or by a duly
authorized representative of that person, as described in paragraph (ii) of
this provision. (For purposes of electronic reporting, an electronic
signature and accompanying certification, which is in compliance with the
Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in
paragraph i of this provision; and
(b) The authorization specifies either an individual or a position having
responsibility for the overall operation of the regulated facility or
activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water code provides various enforcement options, including civil
monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to
furnish technical or monitoring program reports, as required under this order, or
Agenda Item 8.e.
Page 28
Slate Water Resources Control Board Order lo. 2006 -03 -DI Page 20 of 2
Statewide General WDR For Wastewater Collection Agencies 512106
falsifying any information provided in the technical or monitoring reports is
subject to civil monetary penalties.
L. SE E ABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or
the application of any provision of this Order to any circumstance, is held invalid,
the application of such provision to other circumstances, and the remainder of
this Order, shall not be aff=ected thereby.
2. This order does not convey any property rights of any sort or any exclusive
privileges. The requirements prescribed herein do not authorize the commission
ion
of any act causing injury to persons or property, nor protect the Enrollee from
liability under federal, state or local laws, nor create a vested right for the
Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing
is a full, true, and correct copy of general WDl s duly and regularly adopted at a
meeting of the State Neater resources Control Board held on May 2, 2006.
AYE: Tarn M. Doduc
Gerald D. Secundy
NO: Arthur G. Daggett
ABSENT: done
ABSTAIN: None
Song Her
Clerk to the Board
Agenda Item 8.e.
Page 29
STATE DATER RESOURCES CONTROL BOARD
MONITORING AND REPORTING PROGRAM 1 0.2006- 0003 -DII
STATEWIDE (GENERAL WASTE DISCHARGE REQUIREMENTS
UIREMEI TS
FOR
SANITARY SEWER SYSTE s
This Monitoring and Reporting rting Program ( M RP) establishes monitoring, record beeping,
reporting and public notification requirements for Order No. 2006 - 2003 -DW ,
"Statewide General Waste Discharge Requirements for sanitary sewer Systems."
Revisions to this MRP may be made at any time by the Executive Director, and may
include a reduction or increase in the monitoring and reporting.
A. SANITARY SEWER OVERFLOW REPORTING
SSO categories
1. Category 1 - All discharges of sewage resulting from a failure in the Enrollee's
sanitary sewer system that:
A. Equal or exceed 1000 gallons, or
B. Result in a discharge to a drainage channel and/or surface water; o
C. Discharge to a storm drainpipe that was not fully captured and returned to
the sanitary sewer system.
2. Category 2 — All Other discharges of sewage resulting from a failure in the
Enrollee's sanitary sewer system.
3. Private Lateral sewage Discharges — Sewage discharges that are caused by
blockages or Other problems within a privately owned lateral.
SSO Reportina Timeframe
4 Category 1 SS Os — All SS Os that meet the above criteria for Category 1 SS Os
must be reported as soon as: 1 the Enrollee has knowledge of the discharge,
(2) reporting is possible, and 3 reporting can be provided without substantially
impeding cleanup or other emergency measures. Initial reporting of category 1
SSs must be reported to the Online SSO System as soon as possible but no
later than 3 business days after the Enrollee is made aware of the SSO.
Minimum information that must be contained in the 3 -day report must include all
information Identified in section g below, except for item g.K. A final certified
report must be completed through the Online SSO System, within 15 calendar
days of the conclusion of SSO response and rernediation. Additional information
may be added to the certified report, in the form of an attachment, at any time.
The above reporting requirements do not preclude other emergency notification
requirements and tirneframes mandated by other regulatory agencies (local
Agenda Item 8.e.
Page 30
Monitoring and Reporting Program No. 2006-0003-DWQ Page 2 of
Statewide General WDRs for sanitary Sewer Systems 51212006
County Health Officers, local Director of Environmental Health, Regional Water
Boards, or office of Emergency Services s or state later.
5 category 2 SS Os — All SS Os that meet the above criteria for Category 2 Ss Os
must be reported to the Online SSO Database within 30 days after the end of the
calendar month in which the sso occurs e.g. all ssos occurring in the month of
January must be entered into the database by Larch 1st).
6. Private Lateral Sewage Discharges — All sewage discharges that meet the above
criteria for Private Lateral sewage discharges may be reported to the Online SS
Database based upon the Enrollee's discretion. If a Private Lateral s ewage
discharge is recorded in the sso Database, the Enrollee must identify the
sewage discharge as occurring and caused by a private lateral,, and a
responsible party (other than the Enrollee) should be Identified, if known.
7. If there are no Ssos during the calendar month, the Enrollee will provide, within
30 days after the end of each calendar month, a statement through the Online
Sso Database certifying that there were no SSOs for the designated month.
3. In the event that the Sso Online Database is not available, the enrollee must fax
all required information to the appropriate Regional Water Board office in
accordance with the time schedules identified above. In such event, the Enrollee
must also eater all required information into the Online SSO Database as soon
as practical.
Mandatory Information to be Included in SSo online F ep rtin
All Enrollees must obtain SSo Database accounts and receive a ` U ernarne" and
"Pass word" by registering through the California Integrated Water Quality System
(CIWQS). These accounts will allow controlled and secure entry into the SSO
Database. Additionally, within thirty 30 days of receiving an account and prior to
record sss into the Sso Database, all Enrollees must complete the "collection
System Q uestionnaire 13 , which collects pertinent 'information regarding an Enrollee's
collection system. The "Collection system Questionnaire" must be updated at least
every 12 months.
At a minimum, the following mandatory information must be included prior to finalizing
and certifying an SSO report for each category of sso:
g. Category 2 SS s:
A. Location of SSO by entering GPS coordinates;
E. Applicable Regional Water Board, i.e. identify the region in which the
Sso occurred;
C. County where sso occurred;
D. Whether or not the SSO entered a drainage channel and/or surface
grater;
E. Whether or not the SSO was discharged to a storm drain pipe that
was not fully captured and returned to the sanitary sewer system;
Agenda Item 8.e.
Page 31
Monitoring and Reporting Program No. 2005 - 0003 -D V
Statewide General WDRs for Sanitary Sewer systems
Page 3 of 5
5/212000
F. Estimated SSO volume in gallons;
G. SSO source manhole, clean out, etc.);
H. SSO cause mainline blockage, roots, etc.);
I. Time of SSO notification or discovery;
J. Estimated operator arrival time;
K. SSO destination;
�. Estimated SSO end time; and
M. SSO certification. Upon SSO Certification, the SSO Database will
issue a Final SSO Identification ID Number.
10. Private Lateral Sewage Discharges:
A. All information listed above if applicable and known), as well as;
B . Identification of sewage discharge a s a private lateral sewage
discharge; and
C. responsible party contact information if known).
11. Category 1 SS s:
A. All information listed for Category 2 SS s, as well as;
B. Estimated SSO volume that reached surface water, drainage
channel, or not recovered from a storm drain;
C. Estimated SSO amount recovered;
D. Response and corrective action taken;
E. If samples were taken, identify which regulatory agencies received
sample results if applicable). If no samples were taken, CIA must
be selected.
F. Parameters that samples were analyzed for if applicable);
G. Identification of whether o not health warnings w ere posted;
H. Beaches impacted if applicable. if no beach was impacted, NA
must be selected;
1.
Whether or not there is an ongoing investigation;
J. Steps taken or planned to reduce, eliminate, and. prevent
reoccurrence of the overflow and a schedule of major milestones for
those steps;
K. OES control number if applicable);
L. Date OES was called if applicable);
M. Time OES was called if applicable);
N. Identification of whether or not county Health Officers were called;
0 . Date County Health Officer was called if applicable); and
P. Time county Health Officer was called if applicable).
Reporting rting t Other Regulatory _Agencie
These reporting requirements do not preclude an Enrollee from reporting S8 .s to other
regulatory agencies pursuant to California state law. These reporting requirements do
not replace other Regional W Board telephone reporting requirements for BSs.
Agenda Item 8.e.
Page 32
Monitoring and Reporting Program No. 2006-0003-DWQ Page 4 of
Statewide General 1I D s for Sanitary sewer Systems 5/2/20
l . The Enrollee shall report sss to OES, in accordance with California Water
Code section 13271.
Office of Emergency Services
Phone {800} 852 -7550
2. The Enrollee shall report SS0s. to County Health officials in accordance with
California Health and safety code section 5410 et seq.
�. The SSO database will automatically generate an e-mail notification with
customized information about the SSO upon initial reporting of the SSO and final
certification for all Category 1 SSs. E -mails will b sent to the appropriate
County Health Officer and Environmental Health Department if the county
desires this information, and the appropriate Regional Water Board.
B . Rec beeping
Individual SSO records shall be maintained by the Enrollee for a minimum of five
years from the date of the ss. This period may be extended when requested
by a Regional Water Board Executive Officer.
3. All records shall be made available for review upon state or Regional Water
Board staff's request.
4 . All 'monitoring instruments and devices that are used by the Enrollee to fulfill the
prescribed 'monitoring and reporting program shall be properly maintained and
cal ibrated as necessary to ensure their continued accuracy;
5. The Enrollee shall retain records of all sss, such as, but not limited to and
when applicable:
a. Record of Certified report, as submitted to the online SSO database;
b. All original recordings for continuous monitoring instrumentation;
C. service call records and complaint logs of calls received by the Enrollee;
d. SSO calls;
e. SSO records;
f. steps that have been and will be taken to prevent the SSO from recurring
and a schedule to i'mple'ment those steps.
g. Work orders, work completed, and any other maintenance records from
the previous 5 gears which are associated with responses and
investigations of system problems related to sss;
h. A list and description of complaints from customers or others from the
previous 5 years; and,
i. Documentation of performance and implementation 'measures for the
previous 5 years.
6 . If water quality samples are required by an environmental or health regulatory
agency or State law, or if voluntary 'monitoring is conducted by the Enrollee or its
agent as a result of any ss, records of monitoring information shall include:
Agenda Item 8.e.
Page 33
Monitoring and Reporting Program No. 200 - 0003 -DWQ Page 5 of
Statewide General wDRs for Sanitary Sewer Systems /2 /200
a. The date, enact place, and time of sampling or measurements;
b. The individual(s) who performed the sampling or measurements;
C. The date(s) analyses were performed;
d. The individual(s) who performed the analyses;
e. The analytical technique or method used; and,
f. The results of such analyses.
C. Certification
All final reports must be certified by an authorized person as required b
Provision J of the Order.
2. Registration of authorized individuals, who may certify reports, will be in
accordance with the CI QS' protocols for reporting.
Monitoring and Reporting Program 1o. 2006 -0003 will become effective on the date of
adoption by the State water Board.
CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true,
and correct copy of a resolution duly and regularly adopted at a meeting of the State
Water Board held on May 2, 2006.
Song Her
Clerk to the Board
Agenda Item 8.e.
Page 34
STATE OF CALIFORNIA
STATE WATER RESOURCES CONTF L BOARD
D
ORDER NO, WQ 2008- 0002 -EXEC
ADO PTIf G AMENDED MON IT RING AND REPORT I-NG - RE UIREMENTS F OR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY Y SE III
SYSTEMS
The State of California, Water Resources Control Board (State Water Board ) finds:
I , The State Water Board is authorized to prescribe statewide general waste discharge
requirements for categories of dlscharges involve the same or s irril lar operations
and the same of similar types of waste pursuant to Water Code 13263, subdivision i .
2. The Mate Water Board on May 2, 2005, adopted Statewide General Waste Discharge
Requirements for Sanitary sewer Sy terns, Order No. 20 ]6- 0003 -DI , pursuant to that
authority.
3. The State Water Boa rd Qn May 2, 2005, adapted Monitoring -and F eporting -
F e U_ i rements to irnpieme nt. the General Waste Discharge Req u1rernents for Sanitary
Sewer Systems.
4. Mate Water Board Order No. 2006 - 0003 -D111 , paragraph C.2, and the Monitoring and
Rep r ng Requirements both provide that the Executive Director may modify the terms
of the Monitoring and Reporting Requirements uirements at any tire.
5. The time allowed in those Monitoring and Reporting Requirements uirements for the filing of the
initial report of an overflow is too long to adequately protect the public health and safety
or the beneficial uses of the waters ofthe state when there is a sewage collection
system spill, An additional notification requ irerndnt is necessary -and appropriate to
ensure the Office of Emergency Services, local public health officials, and the applicable
regional grater quality control board ate apprised of a spill that reaches a drainage
channel or surface water.
5. Further, the burden of providing a notification as soon as possible is de minimis and will
.allow response agencies to take action as soon as possible to protect public health and
safety and beneficial uses of the waters of the state.
IT IS HEREBY 1RD E E D THAT:
Pursuant to th authority delegated by Resolution No. 2002 -0104 and Order loo. 2006-0003-.
DWQ,, the Monitodng and Reporting Requirements for Statewide General Waste Discharge
Requirements for Sanitary Sewer Systems No. 2006-0003-D is hereby amended as shown
in Attachment A, with new text indicated by double- dnderiine.
Dorothy Ri
Ececutive rector
■%.v■■■ v.v■
Page 35
ATTACHMENTA
STATE WATER RESOURCES CONTROL BOARD
MONITORING AND REPORTING PROGRAM NO, 2 = 3-Dw
EVISEO BY!DRr)FR NO,
1AS R &
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
This Monitoring and _Reporting Program (MRP) establishes monitoring - , record keeping,
rep orting and public notification requirements for' Order No. 2 o - 2og3 -DW ,
"State wide General Waste Discharge. Requirements for Sanitary Sear Systems.
Revisions to this 1 1RP may be made at any time by the Executive Director, may
ay
include a reduction or increase in the monitoring and reporting.
As SANITARY ITARI SEWER OVERFLOW REPORTING
sso Categ-orles ,
■ * Category 1 - All discharges of sewage resulting from a failure in the Enrollee's
sanitary sewer system that:
A. Equal or exceed 1000 gallons, or
B. Result in a discharge to a drainage channel and/or surface water; or
C. Discharge to a storm drainpipe that was not fully captured and returned to the
sanitary sewer system.
genaa item ts.e.
Page 36
Monitoring and Reporfing P rogram rye. 200643003-DWQ Page 2 of
State Wde General WD Rs for sanitary Semr S 't Revised 0212012008
2. Category 2 -- A l other discharges of sewage. resulting from a failure in the
Enrollee's sanitary sewer system.
3. Private Lateral Sewage Discharges — Sewage discharges that are caused b y
blockages or other problems within a privately o wned lateral.
SS Fie � rti Tian rarrm
4 . Category 1 SS Os —Except as provided above, ail SS Os that meet the above
criteria for Category 1 SS Os must be reported as soon as: 1 the Enrollee has
knowledge of the discharge, 2 reporting is possible, and - (3). reporting can be
provided Without substantially impeding cleanup or other emergency - measures.
Initial reporng of category 1 SSs must be reported to the Online SSO System
as soon as - possible but no later t han 3 business days after the Enrollee is made
aware of the SSO. Minimum information that must be contained in the 3 -day
report must include all' information identified in section g below, except for item
9.K. A final certified report must be completed through the Online SSO System,
within 1. 5 calendar days of the'conclusion of SSO response and remediation.
Additional information may be Added to the certified report, in the form of a
attachment, at any time.
The above reporting requirements are in addition to do not preclude other
er ergency notification requirements and timetmmes mandated by other
regulatory agencies (local county Health Officers, local Director of Environmental
[health, Regional Water Boards, or Office of Emergency Services S or State
law.
5 . Category 2 SS — All SS Os that meet the above criteria for Category 2 SS
must be reported to the Online SSO Database within 30 days after the end of the
calendar month in which the S80 occurs e.g. all SSs occurr"ng in the month of
January must be entered into the database by Larch 1st).
6. Private Lateral Sewage Discharges — All sewage discharges that meet the above.
criteria for Private Lateral sewage discharges may be reported to the Online SSO
Database based upon the Enrollee's discretion. if a Private Lateral sewage
discharge is recorded in the SS . Database, the Enrollee must identify the
. sewage discharge as occurring and caused by a private. lateral, and a
responsible party (other than the Enrollee) shouId be idenied, if lnown.
7. If there are no SS Os during - the calendar month, the Enrollee will provide, within
30 days after the end of each calendar month, a statement through the Online
SSO Database certifying that there were no SS Os for the .designated month.
8. In the event that the SSO Online Database is not available, the enrollee must fa
all required Information to the appropriate Regional Water Board office in
■%.v■■■ v.v■
Page 37
Monitoring and Reporting Program Igo. 200643 03-DWO
starte i e General WDRs for san ary. sewer Systems
Page 3 of
Revised ed 2IM2008
accordance with the time schedules identified above-. In such evert, the Enrollee
must also enter all required information into the online SSO Database as soon
as practical.
Mandatory information to be Included Ire'sso online Repo rtin
All Enrollees must obtain SSo Database accounts and receive " em 6" and
"Password" by registering through the California Integrated Water Quality System
(CIWQS). These accounts will allow controlled and secure entry into the - SS
Database. Additionally, within thirty o days of receiving an account and prior to
recording SSs into the SSo Database, all Enrollees must complete the "Collection
System ue tionnaire% which collects pertinent information regardl g an Enrollee's
collection system. The "collection System Questionnaire" must be updated at least
every 12 months.
At a minimum, , the following mandatory information must be included prior to finalizing
and certifying an SS - report for each category of SS : -
g. Category 2 SSs:
A. - Location of SSO by entering GPS coordinates;
E. Applicable Regional Water Board, i.e. identify the region in which the
SSO occurred;
C. County where SSo occurred;
D. Whether or not the SSO entered a drainage channel and/or surface
water;
E. Whether or not the SS .elms discharged to a storm drain pipe that was
not fully captured and returned to the - sanitary seer system;
'F. Estimated Sso volume in gallons;
.G. SSO source. (manhole, cleanout, etc.;
H. SSO cause (mainline blockage, roots, 6tc.);
I. Time of SSO notification or discovery;
J. Est mated operator arri val time;
K. i SSO destination;.
L. Estimated SSO and t1ime; and
M. SSo certification. Upon' SSO Certification, the SS O. Database will
issue a Final SSO Identification ID Number.
10. Private Lateral Sewage Discharges:
A. All information listed above ' (if applicable and known), as well as;
B. Identification of sewage discharge as a private lateral sewage
discharge; and
C. Responsible party contact information if known).
■%.v■■■ v.v■
Page 38
Monitonng and Reporfing Program No. 2006 - DID
StatevAde General WDRs The Sanitary mower Syst rns
l
1 . category -1 SS s: .
Page {4 of
Revised 02/20/2008'
A. All information listed for Category 2 SS s, as well as;
B. Estimated SSO volume that reached surface water, drainage -channel,
or not recovered fr&n a storm drain;
C. Estimated SSO amount recovered;
D. Response and corrective action talent
E. if samples were taken,, identify which regulatory agencies received
sample results If applicable). if no samples werelaken, NA must be
selected.
F. Parameters that samples were analyzed for if applicable);
G. Identification- of whether or not health warnings were posted;
H. Beaches impacted if applicable ..If no beach was impacted, NA must
be selected;
1. Whether or not there is art ongoing investigation;
J. Steps taken or planned to reduce, eliminate, and - revent reoccurrence
of the overflo w and a .schedule of major milestones for those steps;
K. OES control number if ;
L. Date OES was called (if applicable);
M. Time O ES was called if applicable);
N. Identification of whether or not County He Ith dicers were called;
0. Date County Health Officer was called if applicable); and
P. Time county Health Officer was called if applicable.
Reporting-to other Reaulatory Agencies
These reporting re tuirements do not preclude an Enrollee from *reporting SS Os t o other
regulatory agencies pursuant California state law. These reporting requirements do not
replace other Regional Water Board telephone reporting requirements - for SS Os.
1. The Enrollee shall report SS Os to OES, in accordance with California Water
Code Section 13271.
Office of Emergency Services
Phone (800) 852 -7550
2. The Enrollee shall report SSs to County Hea officials in accordance with California. Health and Safety Code Section 541 et seq.
3. The SSO database will automatically generate an e-mail notification with
customized information about the SSO capon initial reporting of tyre S SO and final
certification for all Category I SS s. E -mails will be sent to the appropriate
County Health Officer and/or Environmental Health Department ff the county
desir this information, and the appropriate Re Wat6r hoard.
genaa item ts.e.
Page 39
Monhoning and ReporUng Program No. 2006 - 0003 -DWG
Statewide General WDRs for sanitary sewer Systems
Page 5 of
Revised 0212012008
B. Record Ord Keeping
1. Individual SSo records shall be maintained by the Enrollee for a minimum of five
y ears from the date of the SS O. Th is ' period may be extended when requested by
a Regional Water Board Executive Offloer.
3. All records shall be made available for review upon State or Regional- later
Board staffs request.
4. All monitoring instruments and devices that are used by the Enrollee to. futfiill .the
prescribed monitoring and reporting program shall be , properly maintained and
calibrated as necessary to ensure their continued accuracy;
5. The Enrollee shall retain records of all SS s, such as, but not,. limited t6and
when applicable:
a. Record of Certified report, as submitted to the online SSO database;
. All original recordings for continuous monitodng instrumentation;
C Service call records and com faint- logs of calls received b the Enrollee;
d. SSO calls;
e. SSO records;
f. Steps that have been and will be taken to prevent the SSO from recurring
and a schedule to implement those steps#
g. Work Orders, work d ompleted, and any other maintenance records from
the previous 5 gears which are associated with responses and
investigations of system problems related to Ss s;
h. A list and description -of complaints from' custorners or others from the.
previous 5 years; and
L Documentation of performance and implementation measures for the
previous 5 years.
6. If water quality samples are required by an environmental or health regulatory
agency or State laver, or if voluntary monitoring i conducted by the Enrollee or its.
g c
agent(s), as a result of -any SS O, records of monitoring information shall include:
a. - The date, exact place, and time -of sampling or measurements;
b. The individual(s) who performed the sampling or measurements;
C. The dates analyses were performed;
d. The individuals who performed the analyses;
e. The analytical technique or method used; and,
f. The results of such analyses.
■..v■■■ v.v■
Page 40
n t_. +ng and Reporting Program No. 2006-0003-DWQ Page 6 of
tatevAde Genera! I D s for San ftM Sewer Systems Re i ed 02/20/2008
C, certification
1. All final reports must be certified by an authorized person as required by
Provision J of the Order.
.-2. Registration of authorized individuals, who may certify reports, will be in
accordance with the CIWS' protocols for reporting.
Monitoring and Reporting Program No. 2006 -0003 will become effective on the date of
adoption by the Mate Water Board. i r
No. - WQ 2008-0002-EXEC - Wi 11 bemme effecdve U DQD issuanaelz the Execut
CERTIFICATION
The undersigned C le rk to the Board does hereby certify that'the forego! ng is a full, true,
and correct copy of an order amended by the Executive Director of the Mate Water
Board.
Jea e Townsend
clnrw #o the Board
genaa item ts.e.
Page 41
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.e.
Page 42
F�
RO
INCORPORATED
7.
IV 3 rM
JULY 10 1911
Cki I" F MEMORAN
TO: CITY COUNCIL
FROM: DOUG PERF IN, DIRECTOR OF RECREATION AND MAINTENANCE
ANCE
SERVICES 49
SUBJECT: CONSIDERATION OF ADOPTION O AN ORDINANCE ADDING
CHAPTER 5.90 TO TITLE 5 OF THE ARROYO GRANDE MUNICIPAL
CODE REGARDING BINGO AND REMOTE CALLER BINGO GAMES
GATE: JULY 1 39 201
RECOMMENDATION:
It is recommended the City Council adopt an Ordinance adding Chapter 5 .90 to Title
o f the Arroyo Grande Municipal Code related to bingo and remote caller bingo games.
FINANCIAL IMPACT:
No financial impact.
BACKGROUND:
Many charities, such as churches, senior citizens clubs, athletic boosters and social
organizations, have traditionally used bingo to generate funds. The City currently has n
provisions regulating bingo games. Staff is recommending that the City Council adopt a
new Ordinance amending the Arroyo Grande Municipal Code to authorize both
traditional and remote caller bingo
At its June 22, 2010 meeting, the City Council introduced an Ordinance to add Chapter
5 .90 to Title 5 of the City o Arroyo Grande's Municipal Code. The new Chapter will add
provisions allowing ing for traditional bingo and remote caller bingo w ithin the City's limits.
In addition, the Ordinance defines the types of tax exempt charitable organizations and
foundations that are eligible to host games and establishes Administrative Services as
the Department responsible for licensing. Included in the Ordinance are guidelines for
the application process and contents to be included in the license issued to successful
applicants.
ANALYSIS OF ISSUES:
The City of Arroyo Grande has no provisions in its Municipal Code to allow for bingo of
any sort. Because the City has no existing bingo ordinance, any games that may be
currently operating within the City's limits are in violation of the City's Municipal Code.
The attached Ordinance will legalize bingo using either traditional or remote caller
methods.
Agenda Item 8.f.
Page 1
CITY COUNCIL
ADOPTION OF AN ORDINANCE ADDING CHAPTER 5.90 TO TITLE 5 OF THE
ARROYO GRANDE MUNICIPAL CODE REGARDING BINGO AND REMOTE
CALLER BINGO GAMES
JULY 13, 2010
PAGE 2
Key provisions included in the City's Municipal Code require that the interested
nonprofits acknowledge the requirements to comply with Penal Code Section 326.3
relating to licensing requirements for remote caller bingo. That statute imposes a series
of regulations on remote caller bingo operators, including special licensing requirements
and oversight by the California Gambling Control Commission.
There is a limit on the number of remote caller bingo games. A licensee may not
conduct remote caller bingo games on more than two days during any week, except that
a licensee may held one additional game, at its election, in each calendar quarter. The
Ordinance also caps the prize limit at $500.
ALTERNATIVES:
ES:
The following alternatives are provided for the City Council's consideration
Adopt an Ordinance adding Chapter 5 .90 to Title 5 the Arroyo Grande Municipal
Code regarding bingo and remote caller bingo games;
0 Continue consideration of the Ordinance;
Do not adopt the Ordinance and retain Title 5 in its current form; or
Provide direction to staff.
ADVANTAGES:
Amending the Arroyo Grande Municipal Code to include language allowing for bingo
games both traditional and remote caller, will provide a safe, enjoyable opportunity for
local non - profit organizations to generate revenue. Additionally, the Children In Motion
Subcommittee is exploring methods through which charitable organizations conducting
bingo games can help sponsor, through donations, the Children In Motion program.
Otherwise, other community needs could be identified as potential beneficiaries of this
fundraising opportunity.
DISADVANTAGES:
Some residents may object to bingo since it is a form of gambling.
ENVIRONMENTAL TAL I E IE1I :
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, July 8, 2010 and on the City's
website on Friday, July 9, 2010. No public comments were received.
Agenda Item 8.f.
Page 2
ORDINANCE N.
AN ORDINANCE of THE CITY COUNCIL of THE CITY
OF ARROYO GRANDE ADDING CHAPTER 5.90 To
TITLE 5 of THE ARROYO GRANDE MUNICIPAL CODE
REGARDING BINGO AND REMOTE CALLER BINGO
GAMES
WHEREAS, nonprofit organizations provide important and essential educational,
philanthropic, and social services to the community; and
WHEREAS, there is a need to provide methods of fundraising for nonprofit organizations
to enable therm to provide these essential services; and
WHEREAS, historically many nonprofit organizations have used charitable bingo as one
of their key fundraising strategies to promote the mission of the charity; and
WHEREAS, lender Article IV, section 19 of the California constitution and Penal code
section 326.5, cities may enact ordinances authorizing bingo games provided they are
conducted by specified organizations in a manner consistent with Penal code section
326.5; and
WHEREAS, in addition, recently the California Legislature has enacted Penal code
Section 326.3, authorizing local agencies to allow remote caller bingo games within the
agencies jurisdiction so long as the agency adopts an ordinance under Article I,
Section 19 of the California constitution permitting remote caller bingo to be played and
conducted only in accordance with applicable provisions of the Penal code; and
WHEREAS, The city council has determined that it is appropriate to adopt an ordinance
in the City of Arroyo Grande to authorize bingo games and remote caller bingo game
pursuant to the authority in the California Constitution and the Penal Code.
NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Arroyo Grande
as follows:
SECTION 1. chapter 5 .90 is hereby added to Title 5 of the Arroyo Grande Municipal
Code as set forth in Exhibit A, which Exhibit is attached hereto and incorporated herein
by this reference.
SECTION 2. If any section, subsection, subdivision, paragraph, sentence, or clause of this
Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not
affect the validity of the remaining portion of this ordinance or any part thereof. The city
Council hereby declares that it would have passed each section, subsection, subdivision,
paragraph, sentence, or clause thereof, irrespective of the fact that any one or more
section, subsection, subdivision, paragraph, sentence, or clause be declared
unconstitutional.
Agenda Item 8.f.
Page 3
ORDINANCE NO.
PAGE 2
SECTION 3. A summary of this ordinance shall be published in a ne wspaper published
and circulated in the City of Arroyo Grande at least five days prior to the city council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
tent of the proposed ordinance shall be posted in the office of the city clerk. Within
fifteen 1 days after adoption of the ordinance, the summary with the names of those
Cit Council Members voting for and against the Ordinance shall be published again,
and the city Clerk shall post a certified copy of the fall tent of such adopted ordinance.
SECTION 4. This ordinance shall take effect thirty days after its adoption.
O motion by Council Member : seconded by council Member , and by the
following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of , 2010.
Agenda Item 8.f.
Page 4
ORDINANCE N*
PAGE 3
TONY FERRARA, MAYOR
ATTEST:
KELLY I ETM RE, CITY CLERK{
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARREL, CITY ATTORNEY
Agenda Item 8.f.
Page 5
ORDINANCE CE o*
PAGE
EXHIBIT A
CHAPTER 5.90
BINGO CAVES
Sections.
5.90.0 10
Bingo defined.
5.90.020
License- Eligible organizations.
6.90.080
Application contents.
6.90.040
License Issuance and contents.
5.96.060
License Denial.
6.90.060
License -Revocation.
5.99.676
Appeals.
5.99.680
Reapplication following license revocation.
6.99.090
Maximum amount of prize.
5.99.100
Profits to be kept in separate fund or account.
5.90.119
Financial interest in licensee only.
5.99.120
Exclusive operation by licensee.
6.90.180
open to public.
5.90.140
Attendance limited to occupancy capacity.
5.90.169
Game only on licensee's property.
6.90.160
Minors prohibited.
5.90.170
Intoxicated persons prohibited.
6.90.180
Hours of operation.
6.96.1 90
Participant must be present.
5.90.200
Receipt of profit by unauthorized person unlawful.
5.90.21 o
city may enjoin violation.
5.90.220
Remote caller Bingo games
6.90.280
Qualified organiation /Remote Caller Bingo licenses
5.99.240
Remote caller Bingo Incense application and fee
5.99.250
Remote Caller Bingo license application verification
5.99.260
Annual Remote Caller Bingo licenses
6.96.270
Remote Caller Bingo license conditions
5.90.286
Penalty
5.90.010 Bingo defined.
As used in this chapter, "bingo" means a game of chance In which prizes are a warded
on the basis of designated numbers or symbols that are marked or covered by the player
on a card in the player's possession that conforms to numbers or symbols selected at
random and announced by a live caller. The game of bingo also includes cards having
numbers or symbols that are concealed and preprinted in a manner providing for
distribution of prizes. The winning cards may not be known prior to the game by any
person participating in the playing or operation of the bingo game. only a covered or
- narked card possessed by a player and presented to an attendant may be used to claim
a prize.
Agenda Item 8.f.
Page 6
ORDINANCE No.
PAGE
5.90.020 License - Eligible organizations.
The following organizations are eligible to apply to the City of Arroyo Grande for a
license to conduct bingo games In the City under provisions of this chapter and Penal
Code section 326.5, provided that the proceeds or profits of such games, as applicable,
are used only for charitable purposes:
A. organizations exempted from the payment of the bank and corporation tax by
Sections 23701a, 23701b, 23701d, 23701e, 23701f, 23701g, 23701k, 23701w, or
237011 of the Revenue and Taxation code;
B. Mobile home park associations;
C. Senior citizen organizations; and
D. Charitable organizations affiliated with a school district.
5,90.030 Application-wContents.
A. Eligible organizations desiring to obtain a bingo license rust file an application
in writing with the Administrative services office. The application must, at minimum,
contain the following:
1. The name of the applicant organization and a statement that applicant
is an eligible organization under section 5.9.02;
2. The name and signature of at least two officers of the applicant
organization;
3. The particular property within the City including the street number,
owned or leased by the applicant, used by such applicant for a n office or for
performance of the purposes for which the applicant is organized, on which property all
bingo games will be conducted, together with the occupancy capacity of such place;
4. Proposed days of week and hours of day for the conduct of bingo
games;
5. A description of the type of bingo games to be conducted;
6. A statement that the applicant agrees to conduct bingo games in strict
accordance with the provisions of Penal Code section 326.5 and this chapter as it may
be amended from time to time, and agrees that the license to conduct bingo games may
be revoked by the City upon violation of any of such provisions.
B. The application must be signed by the applicant under penalty of perjury.
C. The following items must be submitted with the application:
1. The license fee; such fee shall be established by City Council
resolution and shall not exceed $50, as permitted by Penal code section 326.5.
2. A diagram of the room to be used to conduct bingo showing the layout
of tables and all exits.
3. if applicable, a certificate or determination of exemption or other proof
of the organization's exemption under the Revenue and Taxation code sections referred
to in section .9.02.A.
5.90.040 License - issuance and contents.
Upon being satisfied that the applicant is eligible to conduct bingo games in the City, the
City Manager or his or her designee may issue a license to the applicant that, at
minimum, contains the following information:
A. The name and nature of the organization issued the license.
Agenda Item 8.f.
Page 7
ORDINANCE No.
PAGE
B. The address where bingo games are authorized to be conducted.
C. The occupancy capacity of the room in which bingo games are to be
conducted.
D. The date of the expiration of such license, which will be:
1. For eligible organizations under subsections A and D of section
5.90.020, one year from the date of issuance.
2. For eligible organizations under subsections B and C of section
5.90.020, three years from the date of issuance.
E. such other information as may be necessary or desirable for the enforcement
of the provisions of this chapter.
5.90.050 License- Denial.
Pursuant to Penal Code section 326.5, if an application for a license is denied, one-half
of any license fee paid will be refunded to the organization.
5.90.080 License-Revocation
A. If a licensee is conducting a bingo game in violation of any of the provisions of
this chapter or Penal code section 326.5, the license may be revoked. The licensee
shall be provided a statement of the grounds for the revocation and informed that it shall
have fourteen calendar days from the date of service of such notice to request a hearing
before the city Manager or his or her designee regarding such revocation. Failure to
request in writing such a hearing within the fourteen days shall result in revocation of the
license. Upon revocation, the licensee shall be notified of such fact by depositing in the
United states mail a notice directed to the licensee at the address given in the
application.
In the event a hearing is requested, the licensee shell be given at least ten
calendar days written notice of the date of the hearing. At the hearing, the licensee or its
authorized representative shall have the right to present evidence, a written or oral
argument, or both. All such testimony, whether written or oral, shall be given under
penalty of perjury. At the conclusion of the hearing, the city Manager or his or her
designee shall make findings supporting his or her decision as to whether the license
should be revoked.
B. Any organization whose license is revoked under this section may not conduct
any bingo game in the City until such time as the determination to revoke the license is
overruled on appeal.
5.90.070 Appeals.
Any person aggrieved by a decision to deny, revoke or refuse to renew a bingo license
may appeal such decision to the city Council in the manner provided by section
1.1 .01 o of this Code.
5.90.080 Reapplication n following license revocation.
Any organization whose license is revoked may not reapply for a license to conduct
bingo games in the city for a period of one year from the date of such revocation;
provided, however, if the ground for revocation is cancellation of the exemption granted
Agenda Item 8.f.
Page 8
ORDINANCE No.
PAGE
under the appropriate Revenue and Taxation code section set forth in section
5.90.020.A, such organization may again apply for a license upon proof of reinstatement
of the exemption.
5.90.090 Maximum amount unt f prize.
The total value of prizes awarded during the conduct of any bingo games may not
exceed oo in cash or kind, or both, for each separate game which is field.
5.90.100 Profits to be dept in separate fund or account.
All profits or proceeds derived from a bingo game must be dept and used in the manner
prescribed by Penal Code section 326.5. The licensee must keep full and accurate
records of the income and expenses received and disbursed in connection with its
operation, conduct, promotion, supervision and any other phase of bingo games that are
authorized by this chapter. The city, by and through its authorized officers or agents,
has the right to examine and audit such record at any reasonable time and the licensee
must fully cooperate with the city in making such record available.
5.99.11 Financial interest in licensee only#
No individual, corporation, partnership or other legal entity except the licensee may hold
a financial interest in the conduct of any bingo game.
5.90.120 Exclusive operation by licensee.
A bingo game must be operated and staffed only by members of the licensee
organization. such members may not receive a profit, gage or salary from any bingo
game. The licensee may, however, employ security personnel to provide security
services at bingo games and pay for such personnel from game proceeds. Only the
licensee may operate a bingo game and participate in the promotion, supervision or any
other phase of such game.
5.90.130 open to public.
All bingo games must be open to the public, not just to the members of the licensee
organization.
5.90 *740 Attendance limited to occupancy capacity.
Notwithstanding that bingo games are open to the public, attendance at any bingo game
is limited to the occupancy capacity of the room in which such game is conducted as
determined by the Fire Department and Building official of the city. A licensee may not
reserve seats or space for any person.
5.90.1 Game only on licensee's property
In accordance with Penal Code section 326.5, a licensee may conduct a bingo game
only on pro perty owned or leased by it, or property whose use is donated to the
organization, and which property is used by such organization for an office or for
Agenda Item 8.f.
Page 9
ORDINANCE ISO.
PAGE 8
performance of the purposes for which the organization is organized. The license issued
under this chapter authorizes the licensee to conduct bingo games only on such
property, the address of which is stated in the application.
The license must be prominently displayed on the property where the bingo games are
conducted and must be presented immediately upon demand by a law enforcement
officer or other authorized agent of the city. In the event the described property ceases
to be used as an office and as a place for performance of the purposes for which the
licensee is organized, the license will automatically terminate and have no further force
or effect. A new license may be obtained -by an eligible Organization, upon application
under this chapter, when it again owns or leases property used by it for an office or for
performance of the purposes for which the organization is organized. Nothing in this
section will be construed to require that the property owned or leased by the
organization be used or leased exclusively by such organization.
5.90.1 60 Minors prohibited.
No person under the age of 18 years may be allowed to participate in any bingo game.
5.90.1 70 Intoxicated persons prohibited
No person who is obviously intoxicated may be allowed to participate in a bingo game.
5.90.180 Hours Of Operation.
No licensee may conduct any bingo games more than sic hours out of any twenty-four -
hour period. In addition, no bingo game may be conducted before ten a.m. nor after two
a.m. of any day.
5.30.130 Participant must be present.
No person may be allowed to participate in a bingo game unless the person is physically
present at the time and place its which the bingo game is being conducted.
5.90.200 Receipt Of profit by unauthorized person unlawful.
Except for security personnel as provided in Section 5.90.120, it is a misdemeanor under
Penal Code section 326.5(b) for any person to receive a profit, wage or salary from any
bingo game authorized under this chapter. Such a violation is punishable by a fine not to
exceed $10,000, which fine, upon payment, will be deposited in the general fund of the
city.
5.90.210 city may enjoin violation.
The City may bring an action to enjoin any violation of Penal code section 326.5 or of
this cha pter.
Agenda Item 8.f.
Page 10
ORDINANCE ICE 1 .
PAGE
5.90.220 Remote to caller Bingo games
Notwithstanding tanding any other provision of this chapter, Remote caller Bingo may be
lawfully played in the city of Arroyo Grande pursuant to the provisions of Sections 326.3
and 326.4 of the Penal Code, and sections 5.90.230 through 5.90.270 of this chapter,
and not otherwise.
5.90.230 Qualified organ izations /F errs to caller Bingo licenses
A qualified organization, as set forth in Penal Code section 326.3, shall be permitted to
obtain a Remote Caller Bingo license pursuant to this chapter if:
A. The organization has been incorporated or in existence for three years or
more; and
B. The organization possesses a valid license pursuant to section 5.90.040 of
this chapter; and
C. The receipts of Remote caller Bingo games shall be used only for charitable
purposes; and
D. The operation of bingo is not the primary purpose for which the organization
is organized.
5.90.240 Remote caller Bingo license application and fee
An application for a license to conduct Remote caller Bingo games shall be in a form
prescribed by the city Manager or his or her designee and shall be accompanied by a
nonrefundable filing fee in an amount determined by resolution of the City Council from
time to time. The following documentation shall be attached to the application, as
applicable
(a) certificate issued by the Franchise Tax Board certifying that the applicant is
exempt from the payment of the Bank and corporation Tax pursuant to Section 23701 d
of the Revenue and Taxation Code.
( b) Other evidence as the City Manager or his or her designee determines is
necessary to verify that the applicant is a duly organized mobile home park association
of a mobile hone park situated in the city.
To the extent possible the City Manager or his or her designee shall integrate the
process for obtaining a Remote Caller Bingo license with the process for obtaining the
license in Section 5.90.040.
5.30.250 Remote to caller Bingo license application verification
The Remote Caller Bingo license shall not be issued until the City Manager or his or her
designee has verified the facts stated in the application and determined that the
applicant is qualified.
5.90.260 Annual Remote to caller bingo licenses
A Remote Caller Bingo license issued pursuant to this chapter small be valid until the end
of the calendar year, at which time the license shall expire. A new Remote caller Bingo
license shall only be obtained upon filing a new application and payment of the license
fee. The fact that a license has been issued to an applicant creates no vested right on
Agenda Item 8.f.
Page 11
ORDINANCE CVO.
PAGE 1
the part of the licensee to continue to offer bingo for play. The city council expressly
reserves the right to amend or repeal this chapter at any time. If this chapter is repealed,
all Remote Caller Bingo licenses issues pursuant to this chapter shall cease to be
effective for any purpose on the effective date of the repeal.
5.90.270 Remote Caller Bingo license conditions
A. Any Demote Caller Bingo license issued pursuant to this chapter shall be
subject to the conditions contained in sections 326.3 and 326.4 of the Penal code, and
each licensee shall comply with the requirements of those provisions.
B. Each Remote caller Bingo license issued pursuant to this article shall be
subject to the following additional conditions:
(1) Bingo games shall not be conducted by any licensee on more than
two days during any creek, except that a licensee may hold one additional game, at its
election, in each calendar quarter.
(2) The licensed organization is responsible for ensuring that the
conditions of this chapter and sections 326.3 and 326.4 of the Penal code are complied
with by the organization and its officers and members. A violation of any one or more of
those conditions or provisions shall constitute cause for the revocation of the
organization's Remote Caller Bingo license. Revocations tion and their appeals shall be
governed by the same procedures contained in Section 5.90.060.
5.90.280 Penalty.
It is unlawful for any person to violate any of the provisions of this chapter. Any violation
of any provision of this chapter other than violations of Section 326.5 of the Penal code
shall constitute a misdemeanor.
Agenda Item 8.f.
Page 12
OtROY
C] Fn
JULY 10. ,Q%1
0 9%
T: CITY COUNCIL
MEMORANDUM
FROM: DOUG PERRIN, DIRECTOR OF RECREATION AND MAINTENANCE
ANCE
SERVICES 0. P.
Y: MIDGE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE ELM STREET
COMMUNITY CENTER ADA RETROFIT PROJECT, PW 2009 -1
DATE: JULY 135 2010
RECOMMENDATION:
It is recommended the City Council:
1. accept the project improvements as constructed by Spiess Construction
Company, Inc. in a with the plans and specifications for the Elm Street
Community Center ADA Retrofit fit project;
2. approve an appropriation o f $6,082 from the Community F e re tin Center
Impact Fund Fund 215);
3. direct staff to file a Notice of Completion; and
4 authorize release of the retention, thirty- 3 days after the Notice of
Completion has been recorded, if no liens have been filed.
FINANCIAL IMPACT:
The amended Capital Improvement Program budget included $118,680 in Community
Development Block Grants CDBG for ADA compliance upgrades to the Elm Street
Community Center. Council authorized $87,736 for the construction of the project
($79,760 construction contract + $7,976 for contingencies). The total cost of the project;
including all design ($23,000), construction ($95,588), contract administration ($3,889),
portable toilets {$1 and miscellaneous $1,1 is $124',762. Staff recommends
mend
the overage be funded from the Community Recreation Center Impact Fund. The
existing balance is approximately $43,450.
On February 9, 2010, the City Council awarded a construction contract to Spiess
Construction Co. Inc. to construct Phase I ADA upgrades for the Elm Street Communit
Center. The Phase I scope o f work included improvements to the existing parking lot,
exterior warlkway and building components to nform to current ADA code
Agenda Item 8.g.
Page 1
CITY COUNCIL
CONSIDERATION of ACCEPTANCE of THE ELM STREET COMMUNITY
ITY
CENTER ADA RETROFIT PROJECT, ECT, PW 2009 -1
LILY 13, 2010
PAGE 2
requirements. ADA improvements to the building interior, including re troorn and
access upgrades, will be constructed as a future project phase as grant funds become
available.
ANALYSIS of ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. During a site visit near contract completion, the architect determined that
the front entry steps to the building and a deer installed at the rear of the building had
not been constructed to current ADA standards. Staff negotiated the appropriate
changes with the contractor and directed the corrective actions necessary to ensure
compliance. However, the performance of the corrective work caused the project
contingencies to be exceeded by $7,852.83. Staff requests a transfer of $6,082 from
the recreation Community enter Impact Fund to corer the additional costs.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
Do not accept the project;
- Accept the project, but do not authorize release of retention; or
- Provide direction to staff.
ADVANTAGES:
The project is omplete. Accepting the improvements will allow staff to closeout the
project and designate the remaining funds for other projects.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work were identified. However, the contract documents include a one -year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL RE 1 E ' :
The project is categorically exempt from CE QA pursuant to Section 15301 .
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hell on Thursday, July 8, 2010. The Agenda
and report were posted on the City's website on Friday, July 9, 2010. No public
comments were received.
Attachment:
1 . Notice of Completion
Agenda Item 8.g.
Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO G RANDE
P.O. BOX 550
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN WHAT:
ATTACHMENT 'I
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2 . The FULL NAME of the OViNER is: The Ci r ofA rrgyo Gra
3 . The FULL ADDRESS of the OWNER is; 2 East Branch Street, Arroyo Gr n e, California 93420
4 . The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5 . THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
■'
6 . THE FULL NAIVES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
ore
7 . All work of improvement on the property hereinafter d s rib d was COMPLETED � 1
9 . The NAME OF THE ORIGINAL CONTRACTOR if any, for such work of improvement is:
less Construction
9. The street address of said property is: None
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
o f California, and is described as follows: E Street R ecreation Center R etro it Prpject, P W 2009 -1 _
Verification of NON -I DI IDU L owner: I, the undersigned, declare under penalty of perjury under the laws of the State o f California
that I a n the Director of Recreation and Maintenance Services of the aforesaid interest or estate in the property described in the above
notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
Doug Perrin, Director of Recreation and Maintenance Services
July 14, 20 10, Arroyo Grande, California
-- END OF DOCUMENT __
Agenda Item 8.g.
Page 3
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.g.
Page 4
RO
INCORPORAim
4t JULY 10. 1011
To: CITY COUNCIL
MEMORANDUM
FROM: TER ESA McCLISH D I i1� UNITY DEVELOPMENT DIF ECT ) �r .
BY: MIKE LIN , ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION CAF ACCEPTANCE O THE PEARWOOD AVENUE
REHABILITATION N PROJ ECT, PIS 201 0w03
DATE: JULY 13 201
RECOMMENDATION;
It is recommended the City Council:
1. accept the project improvements as constructed by Ferra anti Grading and
Paving in accordance with the plans and specifications for the Pearwood Avenue
Rehabilitation Project;
2. direct staff to file a Notice of Completion; and
3. authorize release of the retention, thirty -five 3 days after the Notice of
Completion has been recorded if no Clans have been filed.
FINANCIAL IMPACT:
The capital Improvement Budget included $123,550 for the design and construction of
the Pearwood Avenue Rehabilitation Project. The actual total construction project cost,
including authorized construction changes, is $100,445. The total cost of the project,
including all design, construction, contract administration and testing costs is
approximately $110
B ACKGROUND :
O n April 27, 2010, Council awarded a construction contract for the Pearwood Avenue
Rehabilitation Project to Ferravanti Grading and Paving for $9 and authorized the
City Manager to approve change orders in the amount of $9,890. The project scope of
the work involved isolated repairs to the roadway subgrarde (dig - outs) taper grinding
adjacent to the gutter line, and the installation of a two inch asphalt concrete overlay.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
Agenda Item 8.h.
Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE PEAR WOOD AVENUE
REHABILITATION
ILITATIOI
PROJECT PW 2010-03
JULY 13 1
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staff's recommendations;
Do not accept the project;
Accept the project, but do not authorize release of retention; or
Provide direction to staff.
ADVANTAGES:
TAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and designate the remaining funds for other projects.
DISADVANTAGES:
The disadvantage of accepting the improvements w ould be if subsequent deficiencies in
the work are identified. Ho wever, the contract documents include a one -year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project 1s categorically exempt from CEA pursuant to section 15301 .
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, July 8, 2010. The Agenda
and report were posted on the City's website on Friday, .July g, 201-0. No public
c omments were received.
Attachment:
1. Notice of Completion
Agenda Item 8.h.
Page 2
RECORDING REQUESTED B
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
P.O. BOX
ARROYO GRANDE, C A 93421
ATTACHMENT NO. 1
NOTICE OF COMPLETION
NOTICE E IS HEREBY GIVEN THAT:
I . The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The 04y oLArroyo Grande
3. The FULL ADDRESS of the OWNER is: 214 East Branch Street Arroyo Grande Califor 93420
4.. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in Lee
5 . THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
Nora
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of th nd rsigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
All work of improvement on the property hereinafter described was COMPLETED .,Tune 1 2010
4 ,
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Ferravand Grading and Davin
9. The street address of said property is: None
10. The property on which said work of improvement v as completed is in the City of Arroyo Grande, County of Sari Luis Obispo, State
of California, and is described as follows: Pear wood Avenue Rehabilitation Proj ect, F W 2010-03
Verification f NON-INDIVIDUAL owner: f, the undersigned, declare under penalty of penury under the laws of the State of California
that I a the Director f Parks, Recreation and Facilities of the aforesaid interest or estate in the property described in the above no
that
I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
Teresa McClish, Conununity Development Director
%.
July 1, 2010, Arroyo Grande, California
-- END OF DOCUMENT --
Agenda Item 8.h.
Page 3
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.h.
Page 4
ROy
INCORPORATE
V
JULY 1 ° , ' o `# MEMORANDUM
M
4LI
To: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER 5f�
SUBJECT: CONSIDERATION of AGREEMENTS EEMENTS To PROVIDE PEI SONNEL
AND ADMINISTRATION SERVICES To THE FIVE CITIES FIRE
JOINT POWERS AUTHORITY
DATE: JULY 13, 20'10
RECOMMENDATION:
It is recommended the City Council: 1 approve a n Agreement with the Five Cities
Fire Joint Powers Authority (Authority) to provide fire personnel; and 2 approve an
Agreement with the Authority to provide administration services.
FINANCIAL IMPACT:
Approval of the formation of the Authority resulted in an overall annual increase of
approximately $5,800 to the City of Arroyo Grande in FY 2010-11, which assumed
execution of these two agreements and associated revenues. Ho wever, it is
estimated to result in significant future savings. The Agreement for fire personnel
does not result in a cost impact to the City. The Agreement for administration
services is projected to result in approximately $25,000 in revenue to the City.
BACKGR
At the June 8, 201 meeting, the City Council approved a Joint Exercise of Po
Agreement with the City of Grover Beach and Oceano Community Services District
( OCSD) to form the Authority for the provision o f joint fire services. The Joint
Exercise of Powers Agreement specified the following:
The Director of Administrative Services of Arroyo Grande is designated as the
Treasurer of the Authority.
0 All personnel working for the Authority will be employed by the City of Arroyo
Grande. Personnel benefits, payroll and workers' compensation ratters shall
be administered by Arroyo Grande subject to a written agreement between the
Authority and the City of Arroyo Grande.
Agenda Item 8J.
Page 1
CITY COUNCIL
CONSIDERATION ERATION of AGREEMENTS To PROVIDE PERSONNEL AND
ADMINISTRATION SERVICES To THE FIVE CITIES FIRE JOINT POWERS
AUTHORITY
,DULY 113� 201
PAGE
The City of Arroyo Grande shall provide financial services. Financial services
shall include the provision of payroll and accounts payable and accounts
receivable services, as well as any financial reporting and auditing services that
may be required.
The Authority will become effective on July g, 2010. Staff from the three agencies
have drafted and conceptually agreed on two agreements to be between the City of
Arroyo Grande and the Authority. The first addresses fire personnel provided by the
City to the Authority. The second addresses administrative services to be provided
by the City to the Authority. The agreements will be considered by the Authority
Board of Directors at their first meeting on July 9
ANALYSIS of ISSUES:
Under the Joint Exercise of Powers Agreement, all Authority personnel will
technically become employees of the City of Arroyo Grande. This was established
primarily to address three issues regarding PERS retirement benefits and workers'
compensation costs. First, establishment of a contract with PERS for a new agency
would have significantly delayed formation of the Authority. Second, a new contract
with PERS would have required new rules, which would have increased costs and
reduced the viability of a successful reserve firefighter program. Third, the small size
of the Authority would have increased costs to obtain separate workers'
compensation insurance and related services. It was agreed that the City of Arroyo
Grande would assign all of Its responsibilities for the appointment, promotion,
management, training, supervision, evaluation, discipline, and termination of
employees, as well as labor negotiations with represented employees, to the
Authority under the Authority's chain of command and decision making process.
It was also agreed that payroll, finance, information technology IT and personnel
services related to benefits and payroll will be provided by the City of Arroyo Grande
to the Authority. Legal and personnel services related to disciplinary actions will be
provided by the City of Grover Beach under a separate agreement. It was agreed
that services will be provided at the direct cost of the employees providing the
services. No overhead costs will be charged. The cost of services provided will be
deducted from the City's share of costs for the Authority.
The Joint Exercise of Powers Agreement was intended to be a master agreement
with separate agreements to set forth the provisions regarding arrangements with
each of the agencies for staffing, services or other issues. Therefore, separate
agreements for these staffing and service arrangements have been drafted and need
to be implemented in order for the Authority to proceed to function as set forth in the
Joint E of Powers Agreement.
Agenda Item 8J.
Page 2
CITY COUNCIL
CONSIDERATION of AGREEMENTS To PROVIDE PERSONNEL AND
ADMINISTRATION SERVICES To THE FIVE CITIES FIRE JOINT POWERS
AUTHORITY
JULY '1 , 201
PAGE 3
ALTERNATIVES:
The following alternatives are presented for City Council's consideration:
Approve staff s recommendations;
Re modifications to be considered by the Authority Board of Directors;
Request other arrangements be considered by the Authority for these services,
which would in crease costs to the City; or
Provide direction to staff.
ADVANTAGES.
The proposed arrangement for personnel to be provided by the City of Arroyo Grande
will minimize e the cost of the Authority. Provision of administrative services by the
City reduces the City's costs, will result in a high quality of services, and will best
coordinate services since the employees will be on the City's payroll.
DISADVANTAGES:
The recommendations increases workload for City staff and could result in potential
increased liability to the City.
ENVIRONMENTAL REVIEW:
No environmental revie w is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
TS:
The Agenda was posted in front of City Hall on Thursday, .June 7, 2010 and on the
City's we bsite on Friday, June 8, 201g. N o com me nts were received.
Attachments:
1 . Agreement for Contract Personnel
2. Agreement for Contract Administration Service
Agenda Item 8J.
Page 3
ATTACHMENT 1
AGREEMENT FOR CONTRACT PERSONNEL
This Agreement for Contract Personnel "Agreement" is entered into by and between the
City of Arroyo Grande, a municipal corporation "Arroyo Grande"), and the Five Cities Joint
Fire Authority, a California joint powers authority ("Authority""). Arroyo Grande and JPA are
sometimes referred to herein, collectively or individually as "Parties" or "Party ".
WHEREAS,, the cities of Arroyo Grande, Grover Beach and the Oceano Community Services
District created the Authority pursuant to Government Code §§ 6500 et seq. by executing a Joint
Exercise of Powers Agreement (the "JPA Agreement" ) for the purpose of providing more
efficient and effective fire protection services within the agency's respective jurisdictions; and
WHEREAS, it was the intent of all parties to the JPA Agreement that the Authority has its own
personnel that performs the fire protection services to the respective jurisdictions; and
VMER AS, due to the issues related to providing CAMPERS retirement benefits, it became
impractical to initially make all relevant personnel the employees of the Authority; and
WHEREAS, parties to the JPA Agreement agreed to have Arroyo Grande be the actual employer
of the personnel serving for the Authority and have the Authority assume all personnel related
functions and responsibilities, including but not limited to appointment, pay rate determination,
promotion, management, training, supervision, evaluation, discipline, termination and labor
negotiations; and
WHEREAS, Arroyo Grande and the Authority desire to enter into this Agreement in order to set
forth the terms and conditions of such an arrangement.
NOW THEREFORE in consideration of the mutual promises and covenants contained herein
and for other valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the Parties agree as follows:
1. Arroyo Grande will, under the terms and conditions of this Agreement, assign on a full
time basis all fire service employees to the Authority, Arroyo Grande will continue to be
the actual employer of the personnel working for the Authority and will provide payroll
services, benefits and worker's compensation coverage for those employees on an
ongoing basis. The positions covered under this Agreement are listed on Exhibit A to
this Agreement "Personnel List "), attached hereto and incorporated by this reference.
2. The Authority will under the terms and conditions of this Agreement be the employer in
fact of the personnel working for the Authority and will assume all personnel related
functions and responsibilities, including but not limited to appointnnent, pay rate
determination, promotion, management, training, supervision, evaluation, discipline,
termination and labor negotiations with those employees
MDK1000122 7 .
Agenda Item 8J.
Page 4
3 . Subject to Section 4 hereof, the Authority shall compensate Arroyo Grande for payroll,
benefits and workers compensation related services in the amount equal to the direct
costs incurred by Arroyo Grande in payroll, benefits and workers ers compensation insurance
for those employees.
4. Arroyo Grande shall, on quarterly basis, deduct the costs set forth in Section 3 from its
proportionate share due under Section 9 of the JPA Agreement. In the event that those
costs exceed the Arroyo Grande's share due under Section 9 of the JPA Agreement,
Authority shall reimburse Arroyo Grande each quarter for any costs over that share.
5. Authority shall indemnify Arroyo Grande from any actions and liabilities alleged to have
resulted from acts or omissions of the personnel holding the positions listed on Exhibit A
to this Agreement in the course and scope of their work for the Authority, as well any
claims or liabilities arising out of the Authority's acts or omissions related to the
personnel funeti ns listed in Section 2 herein. Arroyo Grande shall indemnify the
Authority from any employee or employee beneficiaries' claims and liabilities alleged to
have resulted from Arroyo Grande's acts or omissions in performance of their obligations
under Section l of this Agreement.
6. This Agreement does not obligate the Authority to exclusively use the employees of
Arroyo Grande and should it choose to do so, it may directly hire its own employees so
long as the Authority also continues to utilize the Arroyo Grande employees subject to
this Agreement and continues to pay the cost of those employees to Arroyo Grande.
7. Arroyo Grande represents that the duality of services provided for herein will be
consistent with professional standards in the industry. Authority's recourse in the event of
breach shall be limited to actual proven damages proximately caused by such breach.
8. MISCELLANEOUS
8.1 Entire Agreement This Agreement constitutes the entire agreement between the
Parties with respect to the subject matter hereof and supersedes all prior
agreements, understandings and arrangements, both oral and written, between the
Parties hereto with respect to such subject matter. Nothing in this Agreement
shall be deemed to modify the terms and conditions set, forth in the JPA
Agreement. Except as otherwise provided herein, this Agreement may not be
modified, amended, altered or rescinded in any manner, except by written
instrument signed by both of the Parties. The waiver by either Party of a breach
or compliance with any provision of this Agreement shall not operate nor be
construed as a waiver of any subsequent breach or compliance.
8.2 Assignment A Party may not assign this Agreement without the prior written
consent of the other Party.
8.3 Notices. Unless otherwise specified herein, any notices or other communications
required or permitted hereunder shall be given in writing and be delivered
personally or seat by facsimile transmission, internationally recognized overnight
DY,/000 1 2272. 2
Agenda Item 8J.
Page 5
courier, registered or certified mail (postage prepaid with return receipt
requested) as follows:
To Arroyo Grande: City of Arroyo Grande
Attu: City Clerk
P'.. Box 550
Arroyo Grande, CA 93421
To Authority:
Michael Hubert
Fire Chief
Such notices or other communications shall be deemed received i on the date
delivered, if delivered personally, (ii) on the date that return confirnmation is
received by sender, if seat by facsimile or (iii) five clays after being seat, if
seat by first class registered mail, return receipt requested.
8. Relationship of the Parties Nothing in this Agreement, or in the course of
dealing between the Parties pursuant to this Agreement, shall be deemed to create
between the Parties (including their respective officers, employees and agents) in
connection with the subject matter herein, a partnership, joint venture,
association, employment relationship or any other relationship, other than that of
independent contractors with respect to each other. Neither Party shall have the
authority to commit or legally bind the other Party in any manner whatsoever,
including but not limited to, the acceptance or making of any agreement,
representation or warranty.
8.5 No Third Warty Beneficiaries This Agreement inures to the benefit of the Parties
only and no third party shall have any rights hereunder.
8.6 Sever bilitV If any provision of this Agreement is held invalid or unenforceable,
such provision shall be deemed deleted from this Agreement and shall be
replaced by a valid and enforceable provision which so far as possible achieves
the same objectives as the severed provision was intended to achieve, and the
remaining provisions of this ree gent shall continue in full force and effect.
8.7 Survival. Any provision of this Agreement which contemplates performance or
observance subsequent to any termination or expiration of this Agreement shall
survive any termination or expiration of this Agreement and continue in full force
and effect.
8.8 Headings The section headings used herein are for reference and convenience
only and shall not enter into the interpretation hereof.
8.9 venue: Any dispute under this Agreement shall be resolved under the laws of the
State of California and venued in San Luis Obispo County.
oK/000 1272.
Agenda Item 8J.
Page 6
IN WITNESS vH REo , the Parties hereto have caused their duly authorized
representatives to execute this Agreement effective as of the date first written above.
Five Cities Fire Authority City of Arroyo Grande:
10
Name:
Title:
Marne.
Title:
Agenda Item 8J.
Page 7
ATTACHMENT 2
AGREEMENT FOR CONTRACT ADMINISTRATION SERVICES
This Agreement for Contract Administration Services ("Agreement") is entered into by
and between the City of Arroyo Grande, a municipal corporation ( "Arroyo Grande"), and the
Five Cities Joint Fire Authority, a California Joint powers authority ("Authority"). Arroyo
Grande and JPA are sometimes referred to herein, collectively or individually as `Parties" or
« pztrty I
WHEREAS, the cities of Arroyo Grande, Grover Beach and the Oceano Community Services
District created the Authority pursuant to Government Code §§ 6500 et seq. by executing a Joint
Exercise of Powers Agreement (the "JPA Agreement") for the purpose of providing more
efficient and effective fire protection services within the agency's respective jurisdictions-, and
WHEREAS, pursuant to Government Code § 6505.5 the JPA Agreement designates Arroyo
Grande's Director of Administrative Services as the 'treasurer for the Authority; and
WHEREAS, additionally, the Authority has a need for accounting, financial, personnel and
information technology services, and the JPA Agreement provides that payroll and accounts
payable, accounts receivable services as well any financial reporting and auditing services, are to
be administered by Arroyo Grande; and
WHEREAS, Arroyo Grande has qualified personnel that can provide such services under
contract with the Authority; and
WHEREAS, Arroyo Grande and the Authority desire to enter into this Agreement in order to set
forth the terms and conditions of Arroyo Grande providing such services to the Authority.
NOW THEREFORE in consideration of the mutual promises and covenants contained herein
and for other valuable consideration, the receipt and sufficiency of which 'is hereby
acknowledged, the Parties agree as follows;
1. Arroyo Grande will, under the terms and conditions of this Agreement, provide the
Authority with, financial, accounting, personnel and information technology services (the
"Services"), as more specifically described in Exhibit "A" entitled "Scope of Services,"
attached hereto and incorporated herein by this reference.
2. The JPA Agreement designates Arroyo Grande's Director of Administrative Services to
serve in the capacity of Treasurer for the Authority. Pursuant to the JPA Agreement and
Government Code § 6505. 1, and based upon such designation, the Treasurer shall file an
official bond in an amount. of $25,000.
3. Subject to Section 4 hereof, the Authority shall compensate Arroyo Grande for such
services in the amount equal to the direct costs incurred by Arroyo Grande in providing
the Services, Direct costs shall consist of salary and benefit costs for time dedicated
MDI 1 0012168.)
Agenda Item 8J.
Page 8
exclusively by employees in performing services for the JPA. No overhead costs shall be
charged.
4. Arroyo Grande shall, on quarterly basis, deduct the costs of providing the Services from
its proportionate share due under Section 9 of the JPA Agreement.
5 . The term of this Agreement shall coincide with the term set forth in Section 3 of the JP
Agreement, but can be terminated with or without cause by either Party upon sixty o
clays prior written notice. In the event of such termination, Arroyo Grande shall be
entitled to deduct the cost of providing the services, as set forth in Section 4 hereof,
through the date of termination.
6. This Agreement sloes not obligate the Authority to exclusively use the services of Arroyo
Grande for services that are not otherwise set forth in the JPA Agreement as being
provided by Arroyo Grande. The Authority shall be entitled to retain other service
providers and consultants determined necessary by the Authority for the provision of
such services. Arroyo Grande and the Authority may also mutually agree that any service
that the JPA Agreement specifies is to be provided by Arroyo Grande may be provided
by other service providers or consultants.
7. Arroyo Grande represents that the quality of services provided for herein will be
consistent with professional standards in the industry. Authority's recourse in the event of
breach shall be limited to actual proven damages proximately caused by such breach.
8. MISCELLANEOUS
8.1 Entire A reerent This Agreement constitutes the entire agreement between the
Parties with respect to the s ubject matter hereof and supersedes all prior
agreements, understandings and arrangements, both oral and written, between the
Parties hereto with respect to such subject matter. Nothing in this Agreement
shall be deemed to mo dify the terms and conditions set forth in the JPA
Agreement. Except as otherwise provided herein, this Agreement may not be
modified, amended, altered or rescinded in any manner, except by written
instrument signed by both of the Parties. The waiver by either Party of a breach
or compliance with any provision of this Agreement shall not operate nor be
construed as a waiver of any subsequent breach or compliance.
8.2 Assignmen A Party may not assign this Agreement without the prior written
consent of the other Party.
8.3 Notices. Unless otherwise specified herein, any notices or other communications
required or permitted hereunder shall be given in writing and be delivered
personally or seat by facsimile transmission, internationally recognized overnight
courier, registered or certified mail (postage prepaid with return receipt
requested) as follows:
To Arroyo Grande: City of Arroyo Grande
Attn: City Clerk
( oK/o00121 . )
Agenda Item 8J.
Page 9
P.O. Box 550
Arroyo Grande, CA 93421
To Authority:
Michael Hubert
Fire Chief
Such notices or other communications shall be deemed received i on. the date
delivered, if delivered personally, (ii) on the date that return confirmation is
received by sender, if seat by facsimile or (iii) five days after being seat, if
sent by first class registered mail, return receipt requested.
8. Relationship of the Parties Nothing in this Agreement, or in the course of
dealing between the Parties pursuant to this Agreement, shall be deemed to create
between the Parties (including their respective Officers, employees and agents) in
connection with the subject matter herein, a partnership, joint venture,
association, employment relationship or any other relationship, other than that of
independent contractors with respect to each other. Neither Party shall have the
authority to commit or legally bind the other Party in any manner whatsoever,
including but not limited t, the acceptance or making of any agreement,
representation or warranty.
8. No Third PgIly Beneficiaries This Agreement inures to the benefit of the Parties
Only and no third party shall Have any rights hereunder.
8.6 Severabilit . If any provision of this Agreement is held invalid or unenforceable,
such provision shall be deemed deleted from this Agreement and shall be
replaced by a valid and enforceable provision which so far as possible achieves
the same objectives as the severed provision was intended to achieve, and the
remaining provisions of this Agreement shall continue in full force and effect.
8.7 Survival. Any provision of this Agreement which contemplates performance or
observance subsequent to any termination or expiration of this Agreement shall
survive any termination or expiration of this Agreement and continue in full force
and effect.
8. Readings The section headings used herein are for reference and convenience
only and shall not enter into the interpretation hereof.
8.9 venue: Any dispute under this Agreement shall be resolved under the laws of the
State of California and venued in San Luis Obispo County.
8. o Indemnification: The Authority and Arroyo Grande agree to indemnify and hold
the other Party harmless from all liability for damage to persons or property
arising Out Of or resulting from the acts or omissions of the indemnifying Party in
connection with performance under this Agreement.
DK/0o11.
Agenda Item 8J.
Page 10
IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized
representatives to execute this Agreement effective as of the date first written above.
Five Cities Fire Authority City of Arroyo Grande:
Name:
Title;
Dame:
Title:
( Dr,/oo012168.4
Agenda Item 8J.
Page 11
Exhibit
SCOPE OF SERVICES
The Scope of Services to be provided by the City of Arroyo Grande to the Five Cities Fire Joint Powers
Authority includes, but is not limited to the following tasks within these categories of services:
1. Accounts Payable Services
. Process vendor invoices for payment, including payroll benefits and taxes
b. Print and distribute weekly payments to vendors
C. Generate and reconcile invoice and payment reports
d. Distribute weekly expenditure reports for budget reconciliation
2. Payroll Services
a. Maintain and update employee payroll benefits and salary changes
b. Process bi-weekly timesheets
C. Generate and distribute bi- weekly Pay checks
d. Reconcile bi- weekly and monthly payroll benefit reports and process payment requests to
Accounts Payable
e. Produce year -end tax reports, including W-'s
3. General Accounting Services
a. Verify Accounts Payable and Payroll data entry to insure accuracy of information
b. Set up and maintain salary bud get to account for personnel changes and benefit rates
C. Verify and enter into the general ledger accounts any budget adjustments and miscellaneous
monthly journal entries to insure accuracy of account balances
d. Review and reconcile month -end account balances (revenues /expenditures) and provide
reports to department for budget reconciliation
e. Coordinate annual audit services
4 . Personnel Services
a. Administer employee benefits including open enrollments
b. Conduct new hire orientation
C. Maintain employee files
d. Respond to requests for employee information and verifications of employment
e. Respond to unemployment claims
f. Administer workers' Compensation claims
g. Coordinate employee leaves of absence
h. Verify compensation and personnel acquisitions
i. Coordinate personnel evaluations
j. Administer DMV pull program
5. Information Technolog
a. Network management, including design, installation and configuration
b. Maintain the server, including user migration, database migration (Firehouse), e-mail
migration (Outlook/Exchange), and data migration (File storage)
C. Inventory, configure and schedule replacement of workstations
d. Inventory, maintenance standardization, and replacement of printers
e. Coordinate maintenance of the phone system, including voice mail and in-house Paging
f: Desktop support
g. Server support
h. Network support
Agenda Item 8.i.
Page 12
JL
INCORPORATE
,JULY 10, 19 11
F1
MEMORANDUM
To: CITY COUNCIL
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR
MIKE LIMN, ASSISTANT CITY ENGINEER )1P
SUBJECT: CONSIDERATION of FUND TRANSFER FOR THE EAST BRANCH
STREETSCAPE PROJECT, PIN 2009=01
DATE: JULY 1 , 2 1
RECOMMENDATION:
It Is recommended the City Council approve a transfer o f $41 000 from the Pavement
Management Program CIP project for the East Branch streetscape Project to address
recently discovered revenue shortfalls.
FINANCIAL IMPACT:
Staff has determined that the project requires an additional $41 00 in revenue to
address a reduction of SAFE fund allocations and additional project expenditures that
were not known at the time of the Council May 25, 2010 acceptance of the East Branch
streetscape Project. Remaining funds are available in this account following completion
of the slurry seal program for 2009/10. Therefore, no other project will be impacted.
BACKGROUND:
On January 8, 2009, Council awarded a construction contract for the East Branch
streetscape Project to Brough Construction, Inc. in the amount of $699,250 and
authorized the city Manager to approve change orders in the amount of $1 04,888. The
project scope of the work involved the installation of decorative concrete bulbouts,
cross walk enhancements, drainage improvements, new street furniture, decorative
streetlights, street trees, decorative railings, irrigation and electrical systems.
On May 25, 2010, Council accepted the East Branch streetscape Project
improvements, ents, constructed by rough Construction, Inc., and approved a transfer of
$10A02 from the Pavement Management Program CIP.
ANALYSIS of ISSUES:
Staff has learned that the City will not obtain the entire amount of SAFE fonds from
SLOG G, primarily to reimburse expenditures relaying to the decorative crosswalks that
were believed to be available during the preparation of the May 25, 2010 Council staff
report for project closeout. The SAFE fund reimbursement has been reduced from
Agenda Item 8.j.
Page 1
cirY COUNCIL
CONSIDERATION OF A FUND TRANSFER FOR THE EAST BRANCH STREETSCAPE
PROJECT, PW 2009 -01
JULY 13, 2010
PAGE 2
$120,000 to $88,456, a difference of $31,544. staff also performed a revie w of the final
project invoicing and determined that an additional $9,500 is needed to corer
outstanding expenditures. Staff requests a fund transfer of $41,000 accordingly for
differences in the projected SAFE fund allocation and the additional project
expenditures.
The requisite 35 day waiting period elapsed on June 29, 2010 for release of the
contractors retention 10 of the final contract price), following the May 2 , 201
Council project approval.
ALTERNATIVES:
The following alternatives are provided for the council's consideration:
Approve staff s recommendation;
- o not accept the recommendation; or
Provide direction to staff.
ADVANTAGES:
Approving the fund transfer will enable staff to pair the remaining retention moneys due
to the contractor.
DISADVANTAGES:
Transferring money from the Pavement Management Fund may reduce the scope of a
future pavement maintenance project.
ENVIRONMENTAL ONMENTAL F EVIEW:
The project is categorically exempt from CE QA A pursuant to Section 15301 c and
15302.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of city Hall on Thursday, July 8, 2010. The Agenda
and report were posted on the city's website on Frida July g 2010. No public
comments were received.
Agenda Item 8.j.
Page 2
JA INCORPORATED
JULY 10. 1911 MEMORANDUM
C, 41 ,
F OR
TO: CITY COUNCIL
FROM: DOUG PERT IN, DIRECTOR of RECREATION AND MAINTENANCE
SERVICES
SUBJECT: MAINTENANCE OPTIONS AND STATUS REPORT of THE ELM
STREET OFF LEASH DOG PARK
DATE: JULY 13, 201
RECOMMENDATION:
The Parks and Recreation Commission recommends approval of good chips as the
renovation option for the Elm street Off Leash Dog Park. staff recommends the City
Council review and comment on the Elm Street Off Leash Dog Parks status Report.
FINANCIAL I M PACT:
The financial impact to the City is undetermined. However, the majority of the cost for
maintenance will be borne by the Five Cities Dog Park Association.
BACKGROUND:
On January 2 nd , Zoo the Arro Grande City Council unanimously adopted a
r y y
Resolution adopting a Mitigated Negative Declaration, designating a portion of Elm
Street Park as an off Leaser Area for Use as a Dog Park, approving an Adapt -A -Park
Agreement #`Agreement" with the Fire Cities Dog Park Association "FCDPA" and
authorizing the City Manager to approve and make minor changes and modifications
and to execute the Agreement. In addition, the City Council directed staff to produce a
dog park status report and mail it to the residents and o wner of the apartment building
at 400 S. Elm Street.
The FDDPA raised over o f 000, which was used to install concrete walkways, fencing
and mutt• -mitt dispensers. on May 23, 2009, the Elm Street Off Leash Dog Park was
officially opened. since that time the facility has provided the opportunity for hundreds of
dogs and their owners to socialize in a safe, clean location. In addition, members of the
FDDPA monitor the park daily, cleaning up after some of the less responsible dog
owners and encouraging observance of the posted rules.
More recently, as are Eagle Scout project, sign boards were installed to allow for park
rules and other information to be displayed in a dry attractive unit. In addition, the
FCDPA purchased and installed five benches at various locations in the facility. Lastly,
Agenda Item I I.a.
Page 1
CITY COUNCIL
MAINTENANCE OPTIONS s AND STATUS REPORT T of THE ELM STREET OFF
LEASH DOG PAID
JULY 1 39 2010
PAGE 2
the Tree Guild of Arroyo Grande planted seven trees in and around the dog park to
provide shade and to improve aesthetics.
ANALYSIS of ISSUES:
Damag to Grass
The dog park has been a very busy, heavily used facility. As a result, much of the grass,
particularly in the large dog area,, has been completely worn away. At its May 12, 201
meeting, the Parks and Recreation Commission considered a number of renovation
options as presented by staff. The Commission's preferred option is wood chips. staff
recommends that a grass or planter border could be maintained with either wood chips
or decom granite to improve the appearance of the park area. (see Attachment 1).
However, the Commission ranked its preferences in the following order:
1 - Wood Chips.
SLO County uses wood chips in some of its dog parks. The material is relatively
cheap and readily available. According to one of the SLO county Park
Superintendents, the chips absorb urine and do not smell. He added that
concerns about the chips hurting dog's feet have proven to be unfounded.
However, some reports have indicated that finding dog droppings can be more
difficult, that the chips eventually will smell and they can be a home for fleas and
ticks. However, as stated above, the County has indicated no problems. In
addition,, FCDPA volunteers will continue to monitor the facility. The City currently
has a Large supply of wood chips at its corporation yard and local tree trimmer
might be willing to donate chips rather than take therm to the dump.
2 - Install decomposed granite (DG).
D G is a fairly porous surface, depending on particle size and is used in some
other dog parks in the state. It is not as attractive as grass, but staff believes it is
more attractive than wood chips, and the initial cost just for the product would be
approximately $7,000. Preparation of the surface and spreading the material
would probably cost several thousand more dollars. Irrigation needs to be
retained to wet the surface and minimize dust. The city uses DG on all of its ball
fields. It is very durable, but will need to be topped off at least annually. During
the rainy season the DG could get muddy and erosion may occur.
3 — close portions of the park on a rotating basis and replant grass.
Having a grassy area for the dogs is probably the most ideal; the animals stay
clean and the grass is a nice surface to run and roll on. However, the dog park is
already relatively small and closing parts of it for a couple months at a time to
allow for grass growth would make it much less useful especially for the larger
dogs. In addition, it is very likely that the grass will again wear out quickly.
Agenda Item 11.a.
Page 2
CITY C
MAINTENANCE ANCE PTIO S AND STATUS REPORT of THE ELF STREET OFF
LEASH DOG PARS{
JULY 13 2010
PAGE 3
4 — Close the entire dog park and replant grass.
Degeneration of grass would take a minimum of two to three months. During the
renovation period, the dog park would need to be completely closed and it is
likely that the new grass would wear out very quickly.
5 -- Synthetic surface.
There are some relatively new synthetic surfaces that are s pecially designed for
dog parks. The product is fairly durable, is constructed using antimicrobial
fabrics, and has an eight year warranty for ripping or discoloration. However, it is
very expensive to install, with a basic price of $12 - $16 per square foot. The
large dog park area is roughly 25,000 square feet, which multiplies out t
$300,000 to $400,000. In addition, although the product is synthetic it still needs
to be hosed off or watered to clean the surface. The installation process would
require removal o f all grass, grading to smooth out some of the contours,
application of 3" — " of DG, compaction of the DG, then install tion of the
synthetic surface.
BUS STOP
Local residents and park users were parking in the bus loading zone used by
SCAT and the Lucia Mar School District, which prevented buses from pulling to
the curb. Staff worked with representatives from SCAT and the School District t
move the bus stop closer to the intersection of Elm and Ash. The curb has been
painted red and the bus beach and SCAT sign have been moved to the new
location. I
I- M L1 ONRI L1, rep
Staff, sports teams, tennis players, pre - school parents, community gardeners
and dog park users all use the parking lot adjacent to the Elm Street Community
Center. During peak times no parking has been available. however, the recently
completed ACA improvements for the community center included the addition of
seven new parking spots. In addition, moving the bins stop has freed up two or
three parallel parking spots on Elm street.
1 60 �I: ►
Although most of the dogs using the park are relatively quiet, a few of them are
frequent barkers. Dog park monitors FCDPA volunteers) remind owners to
control their animals. However, barking can be heard periodically throughout the
day. In an effort to minimize the impact on nearby residents,, one of the
mitigations related to approval of the dog park was restricting park hours to 8:00
a.m. to dusk.
Staff has received one e-mail from a resident living on Fair oaks Avenue
regarding the condition of the grass in the dog park, concerns about potential flea
Agenda Item I I.a.
Page 3
CITY COUNCIL
MAINTENANCE OPTIONS AND STATUS REPORT of THE ELM STREET OFF
LEASH DOG PAR
JULY 1 35 201
PAGE
and tick problems,, parking, smell, and interference with the bus stop. However,
no other complaints have been received.
ALTERNATIVES:
ES:
The following alternatives are provided for the City Council's consideration:
Approve the Parks and Recreation Commission's recommendation to use wood
Drips to renovate the Elva Street off Leash Clog Park;
- Direct staff: and the FCDPA to instead develop a proposal for a decomposed
granite surface with grass or planter border;
Approve an alternate method for renovation of the dog park;
Direct staff to return with ether alternative maintenance options; or
- Provide direction to staff.
ADVANTAGES:
The recommendations will provide a more uniform appearance for the dog park at the
least cost for both improvements and maintenance.
DISADVANTAGES:
Wood chips are less attractive and more difficult to walk on than decomposed granite or
grass. The appearance of wood chips also deteriorates over time.
ENVIRONMENTAL REVIEW:
:
Environmental review may be required depending on the final maintenance option.
PUBLIC NOTIFICATION AND COMMENTS:
Notification has been sent to neighbors including the owner, residents, and manager of
the apartments located at 400 South Elan. The Agenda was posted in front of City Hall
on Thursday, July 8,, 2010 and on the City's rrebsite on Friday,, July g 2010. No public
comments were received.
Attachments:
1. Status Report, Elm street off Leash Dog Park
2. Photos of other dog parks
Agenda Item I I.a.
Page 4
ATTACHMENT 1
STATUS REPORT
F T
ELM STREET OFF LEASH DOG PAS
JULY 13,2010
At its January 22nd, 2008 meeting the Arroyo Grande City Council unanimously
approved construction of a dog park at the southern end of Elm Street Park. In
addition, the City Council directed staff to produce a dog park status report and
mail it to the residents and owner of the apartment building at 400 S. Elm Street.
On May 23r 2009 the Elan Street Off Leash Dog Park was officially opened.
Construction
The FCDPA raised over $50,000, which was used to install concrete walkways,
fencing and mutt -mitt dispensers. On May 23 2009 the Elm Street Off Leash Do
Parr was officially opened . Since than time the facility has provided the opportunity
for hundreds of does and their owners to socialize in a safe clean location. In
addition, members of the FCDPA monitor the park daily, cleaning up after some of
the less responsible dog owners and encouraging observance of the posted rules.
More recently, as an Eagle Scout project, sign boards were installed to allow for
park rules and other information to be displayed in a dry attractive unit. In addition,
the FCDPA purchased and installed fire benches at various locations in the facility
and the Tree wild of Arroyo Grande planted seven trees in and around the dog
park to provide shade and to improve aesthetics. Lastly, Utilities Division staff wilt
a cover over the valves and pipes that protruded from one of the pump houses.
The cover has also worked out nicely as a sitting area for dog owners.
Bus stop
Local residents and park users were parking in the bus loading zone that is used
by SCAT and the Lucia Mar School District,, which prevented buses from pulling to
the curb. Staff worked with representatives from SCAT and the school district to
move the bus stop closer to the intersection o f Elm and Ash. The curb has been
painted red and the bus bench and SCAT sign have been roved to the new
location.
Parkin
Staff, sports teams, tennis players, pre - school parents, community gardeners and
dog park users all use the parking Lot adjacent to the Elm Street Community
Center. During peak times parking spaces have often been unavailable. However,
the recently completed ADA improvements for the community center included the
addition of seven new parking spots. In addition, moving the bus stop has freed up
two or three parallel parking spots on Elm Street.
Agenda Item I I.a.
Page 5
Maintenance
The dog park has been a very busy, heavily used facility. As a result, much of the
grass, particularly in the large dog area, has been com pletely worn array. At its
May 12, 2010 meeting the Parks and Recreation Commission considered a
number of renovation options as presented by staff. Theo options included good
chips, decomposed granite, synthetic turf, closing portions of the perk on a rotating
basis to regenerate turf, and completely closing the dog park for two or three
months to plant new grass. The Commission's preferred option is wood chips.
Volunteer dog park monitors patrol the park at least trice a day, picking up any
droppings that the animal's owners may have missed. Droppings are bagged by
owners and monitors and then dropped into small rolling receptacles that were
donated by South County Sanitary Service. The small receptacles are emptied
wily into a larger receptacle which is stored in one of the unused pump houses.
The larger receptacle is emptied twice a week by Parks staff, as they perform their
routine trash pickups.
Barking
Although most of the dogs using the park are relatively quiet, a few of them are
frequent barkers. Dog park monitors FCDPA volunteers remind o wners to control
their animals. However, barking can be heard periodically throughout the day. In
an effort to minimize a the impact on nearby residents, one of the mitigations related
to approval of the dog park was restricting park hours to 8.00 a.m. to dusk.
Ongoing Fundriain
Mutt -mitts for the dog park are costing the FCDPA approximately $400 per month.
In addition, benches, signs and other miscellaneous improvements have cost the
Association several thousand dollars. The FCDPA has donation stations in the
park, which bring in approximately $125 per month. in order to raise funds for
mutt -mitts and maintenance, the FCDPA has held several flea market sales and
has scheduled "Puffin On The g g
" For Aug ust 21s at Elm Street bark. The event
will include vendor booths, demonstrations, an obstacle course and BBC .
Agenda Item I I.a.
Page 6
ATTACHMENT 2
Agenda Item I I.a.
Page 7
Agenda Item I I.a.
Page 8
Agenda Item I I.a.
Page 9
Agenda Item 11.a.
Page 10
Agenda Item I I.a.
Page 11
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 11.a.
Page 12
7/13/2010
Mitchell Mundahl
MGF Enterprises
425 S. Elm St
Arroyo Grande, CA 93420
Arroyo Grande City Council
PO Box 550
Arroyo Grande, CA 93420
RE: Elm Street dog park. And 400 S. Elm
Argument against;
It came as no surprise that a short notice was given for the
council meeting. A letter was mailed on July 9 and
received on July 12 Hardly enough time for someone to
mount an argument. Of course we still oppose the
placement of the dog park at its present location.
The dog park is a nuisance. Residents and the business
have suffered. We have lost tenants directly due to the
nuisance of acknowledged barking dogs, urination and
defecation of hundreds of dogs in such a small compound.
The business has lost revenue as rents have had to be
reduced based on the nuisance factor.
Page 2
Would you want hundreds of dogs to camp out next to your
windows? Everyone knows they wouldn't like it and
probably would call the police. In fact the city would not
allow anyone to own and keep hundreds of dogs in there
back yard. Personally if someone moved hundreds of dogs
next to my residence I would move somewhere else.
But the city ignores common sense to accommodate a
special interest group. I suppose they represent a voting
block that is too good to ignore.
Arroyo Grande has always been a common sense town of
good law abiding citizens. What happened?
I would refer you back to our original lawsuit laying out all
the concerns of which appear to have come true.
The grass is gone because there are too many dogs and too
many people for such a small area. If humans were
allowed to urinate and defecate on the grass you'd have the
same result.
Keeping the dog enclosure next to a residential facility is in
my opinion a very unfair and cruel exercise in government
power. The director of parks and recreation seems to have
the ability to set aside fairness and refuses to compromise
on location. Why not on the other side of the park? Why
not the entire park? In fact, why not make all the parks in
Arroyo Grande off leash zones.
Page 3
In closing we oppose the use of wood chips or any other
substance. We feel that the air quality and the health of
nearby residents will be put at risk. Furthermore we
request an extension of 30 days to allow us time consult
with experts on air quality and health issues. We request an
EIR. This is not a dog park. It is a chicken coop. A dairy
farm all of which are a nuisance and we may seek an
appropriate remedy in the near future.
Sincerely,
Mitchell Mundahl
Project Manager
MGF Enterprises
{
RO
INCORPORATED
C7
JULY , 1 9 11 M EM ORA ND U M
TO: CITY COUNCIL
FROM: DOUG PERRIN, DIRECTOR of RECREATION AND
MAINTENANCE SERVICES 0. �.
SUBJECT: CONSIDERATION of APPROVAL AL of THE CHILDREN IN
MOTION SUBCOMMITTEE'S RECOMMENDATIONS To
ELIMINATE THE CITY'S SUBSIDY of THE CHILDREN IN
MOTION PROGRAM
D ATE* J ULY 13, 201
RECOMMENDATION:
The Children In Motion Subcommittee (Subcommittee) recommends the City
Council address the City's subsidy of the Children In Motion (CI M) program by 1
pursuing various fundraising events and seeking straight donations through
Friends of Children In Motion group; 2 expanding specialized after-school
enrichment and sports programming; 3 expanding marketing efforts to increase
enrollment; reduce future costs by eliminating vacation and sick leave benefits
for future part time teachers and aides; and restructure department staffing
and the program sites. The Subcommittee further recommends mends the City Council
delay its decision regarding the Child Care Coordinator position until August in
order to consider ar reorganization opportunity that may arise due to a possible
retirement within the Recreation reaction Divi ion.
FINANCIAL IMPACT:
The current estimated subsidy has been adjusted bawled on updated figures to be
$50,000 - $55 - if approved by the City Council, the actions recommended mended by
the Subcommittee are projected to generate $10,000 to $15,000 of revenue to
offset the City's subsidy of the Children In Motion program. In addition, s alary
expenditures could be reduced by $31,000 in FY 2010-11 and $62,000 in F
2011 -1 due to the reorganization.
BAC
For twenty-two years the Recreation Division has offered the Children in Motion
(CIM) before and after school child care program. Children five to thirteen years
of age are eligible to participate and approximately 250 are currently registered.
Four program sites are available, including Branch Elementary, Harloe
Elementary, Ocean View Elementary and the Elm Street Community Center.
Agenda Item 11. b.
Page 1
CITY COUNCIL
CONSIDERATION ATION of APPROVAL of THE CHILDREN EN II MOTION
SUBCOMMITTEE'S RECOMMENDATIONS MENDATIONS To ELIMINATE THE CITY
SUBSIDY of THE CHILDREN IN MOTION PROGRAM
JULY 13, 201
PAGE 2
During the school year, child care is available at the three elementary schools
from :oo a.m. until school starts and from the time school gets out until :00
p.m. The Elm street Community Center is strictly a kindergarten site and is open
from 11:30 a.m. until :00 p.m. one site is available for full day care during
winter, spring and summer school breaks.
In ,dune, Zoo, the City Council adopted a fee schedule for the CIM program that
instituted a monthly week) fee structure for the school year hued upon the
number of days used per week. During the school }rear, participants pay in
advance for two, three, four or five day a week plans. During the winter, spri
ir ng
and summer school breaks, full day care is available. Weekly rates are charged
with half- day rates available for s ummer school students.
The intent of the monthly fee schedule was to increase revenues and to enable
more efficient scheduling of part -time staff. Ho wever, due to the economic down
turn and reduced State support of the Equal Opportunity Commission EOC, the
program has experienced declining enrollment and reduced revenues. As of the
end of May, program expenditures were approximately 13% less than projected.
However,, revenues were down approximately 25%. The City's Administrative
Services Director projects a year end subsidy for FY 2009-10 of approximatel
$50 - $55,000.
At its March 23 2010 meeting, the City Council considered recommendations
from staff to balance the FY 2010 -11 budget. one of the measures
recommended to reduce the budget shortfall was elimination of the Children In
Motion Child Care Coordinator position. After much testimony and discussion,
the city Council elected to approve all of staff's recommended measures with the
exception of elimination of a Child Care Coordinator position. staff was directed
to form a Subcommittee mittee to investigate methods of increasing revenues and
reducing expenditures to help the Cl loll program become more self - sufficient, as
well as the option of transferring the program to the YMCA.
At its April 13, 2010 meeting, the City Council approved formation of the
Subcommittee and its membership, which included Council Members Costello
and Fellows, along with various City staff and at -large members. Also at its April
13 2010 'meeting, the City Council adopted a Resolution amending the Master
Fee schedule, increasing fees for the City's seasonal playground programs to be
more com parable to the fees charged for the Children In Motion program. In
addition, since playground staff are interchangeable with CIM staff and are all
paid out of the CII I part -time salaries account, the two programs have been
combined to more accurately reflect total costs and revenues.
Agenda Item 11. b.
Page 2
CITY COUNCIL
CONSIDERATION of APPROVAL of THE CHILDREN IN MOTION
SUBCOMMITTEE'S RECOMMENDATIONS To ELIMINATE THE CITY'S
SUBSIDY of THE CHILDREN IN MOTION PROGRAM
JULY 1 13, 201
PAGE 3
In raid -June, staff was informed by the Principal of Harloe Elementary school that
their school site intended to contract with the YMCA to o perate its Bright Futures
program. Reasons given for the change included: 1 uncertainty about the
Children In Motion program's continued operation, 2 loss of the Lucia Mar staff
person who coordinated the Bright Futures Program at Harloe, 3 assignment of
the Bright Futures Coordinator from Grover Beach Elementary school, to also
coordinate the Harloe site, the Grover Beach Elementary school's Bright
Futures Program is operated by the YMCA, and the Principal's desire to have
the Coordinator work with only one program provider. Loss of the Bright Futures
Program will result in a $4,500 reduction in Administrative fees. It should be
noted that the Principal requested that the CIM program continue to operate a
paid before and after school program at the school site.
ANALYSIS of ISSUES:
The Subcommittee met three times and formulated recommendations to the City
Council, which includes the following activities and projected annual revenues or
savings:
• Donations and fundraising - $10,000
• Supplemental programs/ increased enrollment redu ed personnel costs
$5,000
• salary savings from restructuring program - $31,000
Donations and Fundraisin
The Subcommittee has recommended pursuing donations and fundraisers to
generate $1 0,000. staff will establish a "Friends of Children In Motion" group to
organize events. Public members of the Subcommittee have agreed to head up
initiation of the effort. Initial activities identified include a BBC fundraiser (the
Lions Club has offered to cook), a golf tournament, 10k run, and raffle. In
addition, local businesses will be contacted to provide donations of supplies for
the CI1 program, which can reduce City e for materials and supplies.
S . 0 emental Programs
One of the primary problems causing the current subsidy is overhead costs. This
problem was increased by the Bright Futures program at Harloe school because
the amount of reimbursement nt for administrative costs is limited. Therefore,, it is
recommended to expand specialized after - school enrichment and sports
programs, which will help increase revenue from the program. Cuts in art, music,
language, sports and other programs by the Lucia Mar Unified School District
was identified as an opportunity to both address an unmet need in the
community, while increasing revenue to the program by offering instructional
programs in these areas on a fee for service basis. Parents on the Subcommittee
felt these services would be popular and provide a valuable service.
Agenda Item 11. b.
Page 3
CITY COUNCIL
CONSIDERATION of APPROVAL of THE CHILDREN IN MOTION
SUBCOMMITTEE'S MITTEE'S F ECOMMENDATIONS To ELIMINATE THE CITY'S
SUBSIDY Y of THE CHILDREN IN MOTION PROGRAM
JULY 13 2010
PACE 4
Staff met with the superintendent of the Lucia Mar School District to discuss the
possibility of filling unmet needs of students by offering integrated enrichment
opportunities into the CIM program, as well as potentially offering sports
programs at Paulding Middle school. The superintendent was very receptive and
tentatively agreed to allow access to classrooms for the program.
Marketin
Subcommittee members recommended more mass marketing to solicit additional
participants. As a result, the clM staff has already distributed program flyers,
attended the "Kindergarten Roundups" at each of the schools and put up banners
advertising the summer program. In addition, press releases and radio
announcement have been seat out. Arrangements are being made to address
parents at "Back to School Night." Additionally, Subcommittee members agreed
to assist with additional promotional activities through the Friends of children In
Motion group. staff believes positive results are already evident due to an
average increase in participation in the summer program of eleven 11 children
per day, when compared to the prior year.
As permanent part - time employees, teachers and aides in the Children In Motion
program receive sick leave and vacation benefits. Given State teacher ratio
requirements, when an employee uses sick or vacation leave, the city must pair
for that employee and another employee to cover the hours. Therefore, it is
recommended the position be re- classified as temporary part - time for future new
hires. Temporary part -time employees do not receive sick and vacation leave
benefits. Staff researched other similar programs, such as the city of San Luis
Obispo, and determined they typically do not provide these benefits to part - time
teachers and aides. Savings are unknown and will be dependent on staff
turnover.
It is also recommended to review special event activities offered by the
Recreation Division and eliminate those that no longer serge an unmet need. For
example, the Annual Talent Show is now redundant because each of the
elementary schools now conducts their own talent shows.
Staff has been notified of a potential retirement in the Recreation Division that
could occur in December, but won't be determined until net month. If it occurs, it
would provid an opportunity to restructure the responsibilities of the position,
reduce staffing overhead in the CIM program without elimination of a full position,
and address the budget subsidy without a layoff. Potential savings could be
$31,000 in FY 2010-11 and $62,000 in FY 201 1 -12. Therefore, additional time is
required to pursue this opportunity.
Agenda Item 11. b.
Page 4
CITY COUNCIL
CONSIDERATION of APPROVAL AL of THE CHILDREN IN MOTION
SUBCOMMITTEE'S RECOMMENDATIONS To ELIMINATE THE CITY 9S
SUBSIDY of THE CHIL IN MOTION PROGRAM
JULY 1 39 201
PAGE 5
Relationship with other Recreation - -Program r l� �
Staff was requested by City Council to outline the impacts on other programming
and positions if the CIM program were eliminated. other than providing much
needed before and after school child care, the DIM program has additional
benefits, including providing a pool of staff for seasonal playground programs,
providing substitute pre - school teachers, providing support staff for special
events and providing the opportunity to engage participating children and their
families in other City recreation activities.
The Child Care Coordinator position is funded entirely by the Children In Motion
program, with a current annual salary and benefit cost of approximately $70,000.
This position also provides assistance with special events. In addition, 60% of a
Recreation supervisor's position is applied to the Children In Motion program at
an annual cost of $58,300. This was recently reduced from 0% to more
accurately reflect the time spent by this employee involved with the CIM program,
as well as the projected subsidy of the program. Therefore, elimination of the
CIM program would eliminate the $70,000 subsidy, but most of the savings would
be eliminated by creating an increased cost of $5 to the General Fund for
the Recreation supervisor to supervise other recreation programs.
During the discussion of the proposed budget strategies staff recommended that
the Child Care Coordinator's responsibilities could be assumed by the Recreation
Supervisor. However, the City Council identified a concern that the CIM program
could not be effectively administered without the Child Care Coordinator position.
If the Subcommittee recommendations are not approved, this concern could
potentially be addressed by funding additional part - time assistance, curtailing
some of the community wide special events organized by the Recreation Division
to reduce the Recreation supervisor's workload, along with the reduction in
workload that will result from the elimination of the Bright Futures program. If this
is not sufficient, elimination of the program at Branch school has been
discussed, whi could be assumed by the YMCA.
Although the Children In Motion program is integral to the City's overall
recreation operation, there are other operators such as the SLO County YMCA or
the South County Boys and Girls Club that could take over before and after child
care services in Arroyo Grande. However, as indicated above, the Joss of the
program would impact the Recreation Division's ability to operate many of its
special events and programs. Examples of these programs include the Egg Hunt
and Family Festival with approximately 3,000 participants the Father Daughter
Date ,Might with approximately Zoo dads and daughters, the Turkey Trot Finn Run
with Zoo — 250 participants, seasonal playground programs with approximately
35 children per day and the pre - school program which has 70 — 80 children
registered. In addition, if the City Council elects to eliminate the CIM program it
Agenda Item 11. b.
Page 5
CITY COUNCIL
CONSIDERATION F APPROVAL OF THE CHILDREN IN MOTION
SUBCOMMITTEE'S RECOMMENDATIONS T ELIMINATE THE CITY'S
SUBSIDY F THE CHILDREN IN MOTION PROGRAM
JULY 13 2010
PAGE 6
would take the YMCA o the Boys and Girls Club approximately three months to
complete the state orientation and certification process.
Comparison to MCA Program
The Children In Motion and the YMCA Child Care programs are very similar.
Both programs offer licensed care before and after school and both organizations
offer full day programs during school breaks. Both programs offer a 2, 35 # or 5
day per creek monthly plan during the school year. The fee structures are similar,
but the YMCA's cost per hour is higher. The cost per hour for CII I ranges from
$3.00 to $3.75 per hour, while YMCA prices range from $3.50 - $7.00 per hour.
The fewer days per week a participant uses the programs, the higher the hourly
cost. It should be noted that according to the Executive Director of the SLO
County YMCA, County -wide the program fees for child care cover all direct costs,
such as facility rental, on site staff, materials and supplies, as well as about 95%
of the overhead. However, the YMCA's South County Regional Director spends
only 50% o f her time on child care. within the Lucia Mar Unified school District,
the YMCA currently provides programming at Shell Beach, Grover Beach and
Fairgrove elementary schools. The afternoon programs at Grover Beach and
Fairgrove are both Bright Futures.
Analysis of Costs and Revenues
The estimated revenues, expenditures and contribution to administrative costs
for each child care site, including direct costs for part -time staff, rent,, materials
and supplies is as follows;
Branch Elementary School —
Harloe Elementary School —
Ocean View Elementary School —
Elm Community Center (Kindergarten) —
Bright Futures (Harloe) —
School Breaks (Winter, Spring, Summer) —
Revenues
$35,100
$35.
$$6,300
$32,700
$66,600
$64,500
Direct Costs
20,500
19,000
34,400
35,000
62 100
559200
Enrollment at each of the program sites during Spring 2010 is as follows: Ocean
View 45, Margaret Harloe 3, Branch 39, Elm Street Center afternoon
kindergarten 22, Bright Futures (Harloe) 110. However, not all the children
participate every day.
Eliminating any of the child care sites will reduce the program's opportunity to
generate revenues to offset overall direct and administrative costs. All sites
generate revenue that exceeds direct costs for rent, supplies and part -time staff.
In addition, due to State licensing restrictions, other agencies such as the YMCA
Agenda Item 11. b.
Page 6
CITY COUNCIL
CONSIDERATION of APPROVAL of THE CHILDREN IN MOTION
SUBCOMMITTEE'S RECOMMENDATIONS DATIONS To ELIMINATE THE CITY
SUBSIDY of THE CHILDREN IN MOTION PROGRAM
JULY 13 201
PAGE 7
or the Boys and Girls Club, would not be able to provide child care at any of City
run school sites until January 2011.
Based on Fiscal Year 2009-10 revenues and expenditures the financial impact
on the subsidy by eliminating child care sites and staff is as follows:
Elimination of the Child Care Coordinator position would result in savings of
approximately $70,000.
Elimination of Ocean view school program would result in a revenue reduction of
$661,300 and a net loss after direct costs of $31 v 900.
Elimination of Branch School program would result in a revenue reduction of
$35,100 and a net loss after dire t costs of $14,600.
Elimination of the Harloe paid program would result in a revenue reduction of
$35,500 and a net loss after direct costs of $16,500
El of the El Street Kinderga program wou ld result in a reven
reduction of $32,700 and a net gain after direct costs of $2,300.
Loss of the Bright Futures program at Harloe school will result in a revenue
reduction of $66,599 and a net loss after direct costs of $4,500.
Therefore, an additional alternative would be to eliminate the program at one site
in order to reduce the workload on the Recreation Supervisor if the Council does
not approve the Subcommittee's recommendations and elects to eliminate the
Child Care Coordinator position to address the subsidy. staff believes that
Branch school would be the most appropriate site because it is located outside
the City limits and would result in the least reduction in revenue.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve the CIM Subcommittee recommendations and direct staff to
proceed with implementation of fundraising, marketing and expanding
specialized afters hool enrichment and sports programming, but delay the
decision regarding the Child Care Coordinator position until August;
- Do not approved the CIM Subcommittee recommendations, eliminate the
Child Care Coordinator position, and increase part -time staffing and
reduce special event programming to reduce the Recreation reation Supervisor's
rorkload;
Agenda Item 11. b.
Page 7
CITY COUNCIL
CONSIDERATION OF APPROVAL OF THE CHILDREN IN MOTION
SUBCOMMITTEE'S RECOMMENDATIONS TO ELIMINATE THE CITY'S
SUBSIDY F THE CHILDREN IN MOTION PROGRAM
I
JULY 1 3, 201
PACE 8
De not approve the recommendations of the CIM Subcommittee and direct
staff to eliminate the Child Care Coordinat position and the program at
Branch School;
- Do not approve the ClM Subcommittee recommendations and eliminate
the C 1M Prog
Choose to subsidize the program due to its benefits and direct staff to
seek other budget savings; or
- provide staff direction.
ADVANTAGES:
TALES:
Approval of the Sub orr mittee's recommendations mendations gill provide the opportunity for
staff and volunteers to implement measures to eliminate the City's subsidy of the
Children In Motion program while maintaining the benefits of the program for the
community and City Recreation reation ivis'ion operations.
DISADVANTAGES:
The recommendations may result in some level of reduced subsidy in FY 2010-
11 since the full savings will not be experienced until the following year.
ENVIRONMENTAL MENTAL F E IEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, July 8, 2010 and on
the City's website on Friday, July g, 2010. No public comments were received.
Agenda Item 11. b.
Page 8