Minutes 1999-03-09
CITY COUNCIL MINUTES
TUESDAY, MARCH 9, 1999
COUNCIL CHAMBERS,
215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The Honorable City Council of the City of Arroyo Grande met in regular session at 7 :35
p,m,
2, ROLL CALL
Council: X Lady -X-Ferrara Absent Runels X Dickens -X..... Tolley
STAFF PRESENT
-1LCity Manager
-1LCity Attorney
_City Clerk/Director of Administrative Services
_Chief of Police
_Director of Building and Fire
-1LDirector of Community Development
-1LDirector of Public Works
_Director of Parks and Recreation
_Director of Financial Services
3, FLAG SALUTE
Kathy Cohon, (epresenting the American Association of University Women, led the
Pledge of Allegiance.
4, INVOCATION
Pastor Robert Banker, Open Door Church, Oceano, delivered the invocation.
5, SPECIAL PRESENTATIONS
Proclamation - II Absolutely Incredible Kid Day"
6, AGENDA REVIEW
None.
6A, RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY
On motion by Council Member Tolley, seconded by Mayor Pro Tem Ferrara, and carried
unanimously, all resolutions and ordinances presented at the meeting shall be read in
title only and all further reading be waived,
7,PUBLlC HEARING
None.
CITY COUNCIL MINUTES
MARCH 9, 1999
8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
John Clark, 224 McKinley, spoke to the Council concerning an editorial on the Village
of Arroyo Grande that had appeared recently in the Telearam Tribune. The article
outlined what the Village Association was trying to do to save the rural character of
the Village, He hoped that the Council would read the article and would agree with
the efforts of the Village Association.
9. CONSENT AGENDA
Council Member Tolley moved and Mayor Pro Tern Ferrara seconded the motion to
approve Consent Agenda Items 9.a, through 9,j. with the recommended courses of
action.
9.a, Statement of Investments Deposits, Approved
9,b, Cash Disbursement Ratification, Approved
9,c, Cash Flow Analysis/ Approval of Interfund Advance from the Sewer Facility
Fund, Approved
9.d, Cost Allocation Plan Update, Approved
9,e, Minutes of Special Meeting of February 9 and City Council Meeting ,of February
23, 1999, Approved
9,f. Temporary Use Permits for Easter. in the Village/Strawberry Festival/Fourth of
July. Resolutions Adopted. -
9,g. Approval of Parcel Map AG 95-060, Approved
9.h. Authorization to Solicit Bids - Bikeway Project One - Paulding Middle School,
Project No, 90-98-1, Approved
9,i. Grand Avenue, Elm Street to Halcyon Road - Program Supplement Agreement
for No. M003. Approved
9,j, Appointment to Planning Commission, Approved
V oice Vote
-X..RolI'Call Vote
Ave Lady
Ave Ferrara
Absent Runels
Ave Tolley
Ave Dickens
There being 4 A YES and 0 NOES, the motion is hereby declared to be passed.
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CITY COUNCIL MINUTES
MARCH 9, 1999
10.a, AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR CURBSIDE
RECYCLING SERVICE
Jim Hamilton, Community Development Director, stated that the current contract for
curbside recycling with RALCCO was due to expirt;! on March 31, 1999. He
recommended that Council authorize RFPs be solicited for curbside recycling services.
RALCCO would be eligible to compete for the contract. He explained, due to ongoing
contract compliance problems, it is in the best interest of the City to explore all options
for curbside recycling,
Greg Shipley, representing RALCCO, spoke to the Council. He reminded the Council
that weeks ago they had reviewed the Green Waste collection service. There had been
some correspondence between the City and RALCCO concerning the following three
(3) complaints:
1. Compliance
2. Twenty bundles that had not been picked up.
3, JJ's Market needed to work out a solution with RALCCO that included an
exemption for its trash pick up.
Each of these problems had been work on and resolved.
Mr. Shipley went on to say that when servicing 4,200 homes and businesses there are
bound to be some problems, He would disagree that RALCCO is giving poor service
to Arroyo Grande. He stated that RALCCO would be willing to get together with staff
to solve any problems, RALCCO wanted to do a good job and needed information
concerning problems to facilitate that.
Mayor Pro T em Ferrara asked Mr. Hamilton if RALCCO was willing to continue on a
month to month basis.
Mr. Hamilton directed the question to Mr. Shipley. Mr. Shipley answered that
RALCCO was willing to work on a month to month basis, RALCCO was interested in
working hard to continue the service and they will do what is necessary to achieve
that goal,
City Manager Hunt informed the Council that he had spoken to the City Manager of
Pismo Beach. If the Council proceeds with the Request For Proposal he has asked Mr.
Hunt to contact him. He will then go to the Pismo Beach City Council and ask if they
would be interested in a joint venture with the City of Arroyo Grande.
Council Member Tolley stated that he wanted to proceed with the Request For
Proposal.
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CITY COUNCIL MINUTES
MARCH 9, 1999
Mayor Lady was in agreement with Council Member Tolley and stated that RALCCO
was entitled to present a proposal.
Council Member Tolley moved and Council Member Dickens seconded a motion to
prepare a Request for Proposal for Curbside Recycling Service and. continue the current
contract with RALCCO ona month to month basis,
Voice Vote
.lLRolI Call Vote
Aye Lady
Aye Ferrara
Absent Runels
Aye Tolley
Aye Dickens
There being 4 A YES and 0 NOES, the motion is hereby declared to be passed,
10,b. FINAL MAP APPROVAL PROCESS - FIRST READING OF ORDINANCE
Don Spagnolo, Public Works Director, stated that upon direction from the Council staff
prepared an ordinance designating the City Engineer as the official with the authority -
to approve final subdivision maps, accept offers of dedication, and enter into
agreements to construct subdivision improvements.
Mayor Pro Tem Ferrara asked if this would be saving time in the administrative process
to proceed in this way and if, as this becomes routine, will the process be easier?
Mr. Spagnolo replied that the Final Map approval process will become routine after the
process is established and .it should save time.
He explained that the process the City uses noW is:
1, Approval by the City Council of a tentative or vesting tentative map. During the
tentative map process conceptual review is performed and conditions of ,
approval are set,
2. Approval of the Final Map. At this point if there are any substantial changes to
the Final Map they are brought back to the Planning Commission for
consideration.
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CITY COUNCIL MINUTES
MARCH 9, 1999
Mayor Pro Tem Ferrara asked who makes the judgement whether the changes are
substantial or not.
Mr. Spagnolo replied that the City Engineer and Public Works Director make the
decision together.
Council Member Tolley asked how often the Final Map is different from the Tentative
Tract Map.
Mr, Spagnolo answered that it is the same 97% of the time. He explained that
developers do not want to have changes and have to go through another approval
process.
Mayor Lady thanked Mayor Pro Tern Ferrara for raising the preceding issues with
regards to the Final Map process.
Mayor Lady read the, Ordinance for the Final Map Approval Process and moved to
recommend approval. Council Member Tolley seconded the motion.
Voice Vote
-
.lL-RolI Call Vote
-
Aye Lady
Aye Ferrara
Absent Runels
Aye Tolley
Aye Dickens
There being 4 AYES and 0 NOES, the motion is hereby declared to be passed.
11 , ,NEW BUSINESS
None.
12. COUNCIL COMMUNICATIONS
The Council discussed the date for the Joint City Council Meeting. Mayor Pro Tem
Ferrara stated that he had a conflict on March 22nd and requested the Council
consider another date.
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CITY COUNCIL MINUTES
MARCH 9,1999
Mayor Lady discussed the following issues that had been brought to this attention:
1. The owner of the Fair Oaks Theater was concerned about the future closing of
Grand Avenue for repairs during the summer. Mayor Lady will c.liscuss this with
staff and see if any compromise can be made,
2. He has received calls recently about vandalism in the cemetery. This has never
happened before. He will ask Chief TerBorch for help in this matter.
3. Jim McGillis has asked the Council to consider hearing a General Plan
Amendment for two (2) properties on Farroll Road instead of having this matter
decided as part of the General Plan Update. Mayor Lady asked staff to put the
General Plan Amendment item on a future City Council Agenda
Mayor Pro Tern Ferrara had received a follow up call from Chris. Ivy about the
documents from Santa Maria regarding the issue of retaining non-taxable sales
percentages in "big box" stores. Mr, Ivy had been in contact with Mr. Hamifton and
told him that his staff was working on the documents he wanted to present to Arroyo
Grande.
13. STAFF COMMUNICATIONS
None.
-
14. ADJOURNMENT -
Council Member Tolley moved, Council Member Dickens seconded, and the motion
passed unanimously to adjourn the meeting,
Time: 8:15 p,m,
M'CHAA{~
ATTEST:
Vt.JL- ,
,
RE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
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