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CC 2018-01-09_09c Approval of Minutes_12-12-17ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, DECEMBER 12, 2017 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the City Council Meeting to order at 6:02 p.m. 2. ROLL CALL City Council: Council Members Caren Ray, Barbara Harmon, Kristen Barneich, Mayor Pro Tem Tim Brown, and Mayor Jim Hill were present. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Executive Assistant/Deputy City Clerk Kitty Norton, Director of Community Development Teresa McClish, Chief of Police Beau Pryor, and Director of Public Works Bill Robeson. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Art Dagladillo, representing the Arroyo Grande Lions Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Pro Tem Brown moved, Council Member Barneich seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Status Update on the Halcyon/Brisco Road/Highway 101 Interchange Project. Community Development Director McClish provided a status update on the Halcyon/Brisco Road/Highway 101 Interchange Project. Mayor Hill invited public comment. Speaking from the public was: Alicia Lara, representative of the Royal Oaks stakeholders group, thanked staff and requested that the website be updated now to notify the community and to issue a press release. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were: Linda Osty, offered an Invocation; Jim Guthrie, requested an update on the Facilities Management Plan and Budget as it relates to the completion of sidewalks and ADA issues and the Economic Development Plan; and Brad Snook, Surfrider Foundation, spoke about the Ocean Friendly Gardens Training Item 9.c. - Page 1 Minutes: City Council Regular Meeting Page 2 Tuesday, December 12, 2017 Program and Certification. No further comments were received. 8. CITY MANAGER REPORT: City Manager Bergman introduced Public Works Director Bill Robeson who provided an update on the completion of the water mains flushing program and water sampling from the well heads; and Police Chief Beau Pryor spoke regarding the 31st Annual Santa Cop Program. 9. CONSENT AGENDA Council Member Ray requested Items 9.g. and 9.h. be pulled. Mayor Hill invited public comment on the consent agenda. Speaking from the public were Frank Schiro, Arroyo Grande, regarding the great job that staff has done to maintain the ball fields and expressed concern regarding safety issues and wear and tear due to certain sports; and Coleen Kubel, expressed concern regarding conditions of the ball fields and lack of places to play sports and the need to keep the fields in good condition for all involved. No further public comments were received. Action: Mayor Pro Tem Brown moved, and Council Member Barneich seconded the motion to approve Consent Agenda Items 9.a. through 9.f., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Barneich, Harmon, Ray, Hill NOES: None ABSENT: None 9.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period November 16, 2017 through November 30, 2017. 9.b. Consideration of Compensation Adjustments for Part-Time Employees. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING COMPENSATION ADJUSTMENTS FOR PART-TIME EMPLOYEES”. 9.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Special City Council/Successor Agency meeting and the Regular City Council Meeting of November 28, 2017, as submitted. 9.d. Consideration of Time Extension 17-006; One Year Time Extension in Accordance with the Subdivision Map Act and Arroyo Grande Municipal Code; Location – La Canada/Blossom Valley Road (Tract 1998); Applicant – Castlerock Development; Representative – Jason Tyra. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR VESTING TENTATIVE TRACT MAP NO. 01-001 AND PLANNED UNIT DEVELOPMENT 01-001 (TIME EXTENSION 17-006); APPLIED FOR BY CASTLEROCK DEVELOPMENT CO.; LOCATED AT JAMES WAY AND LA CANADA”. 9.e. Consideration to Adopt a Resolution Approving an Application by Darren Shetler/AGC Holding Corporation to Drill and Install a Temporary Well for Interim Agricultural Use on Property Zoned Planned Development; APN 007-781-055; Noyes Road. Item 9.c. - Page 2 Minutes: City Council Regular Meeting Page 3 Tuesday, December 12, 2017 Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING AN APPLICATION BY DARREN SHETLER TO INSTALL A TEMPORARY IRRIGATION WELL FOR AGRICULTURAL PURPOSES ON A PROPERTY ZONED PLANNED DEVELOPMENT; APN 007-781- 055; NOYES ROAD, ARROYO GRANDE”. 9.f. Consideration of a Safety and Security Measures Plan - Recreation Services Building. Action: Approved the use of funds intended for the Elm Street Community Center Upgrade project, in an amount not to exceed $38,600, for the implementation of a critical Safety and Security Measures Plan for the currently existing and operating Recreation Services and childcare facility. ITEMS PULLED FROM THE CONSENT AGENDA 9.h. Consideration of an Appropriation of Funds for the Annual Ball Field Renovation at Soto Sports Complex. Recommended Action: Approve an appropriation of $25,000 from the Park Improvement Fund balance for annual ball field renovation at the Soto Sports Complex. In response to questions from Council, City Manager Bergman explained that the renovation is an annual expense to repair the fields and that staff will include community concerns during the next budget process. Action: Council Member Ray moved to approve an appropriation of $25,000 from the Park Improvement Fund balance for annual ball field renovation at the Soto Sports Complex. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Ray, Barneich, Harmon, Brown, Hill NOES: None ABSENT: None 9.g. Consideration to Approve the Reclassification of a Public Works Supervisor to Public Works Manager. Recommended Action: 1) Adopt a Resolution reclassifying the Public Works Supervisor to a Public Works Manager position and establishing a job description and salary range for the position and updating the management salary schedule; and 2) Appropriate $9,100 from the General Fund for the balance of FY 2017-18. In response to questions from Council, Public Works Director Robeson explained the additional duties and responsibilities pertaining to the Manager position. Action: Mayor Hill moved to: 1) Adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RECLASSIFYING THE PUBLIC WORKS SUPERVISOR TO A PUBLIC WORKS MANAGER POSITION AND ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE POSITION AND UPDATING THE MANAGEMENT SALARY SCHEDULE; and 2) Appropriate $9,100 from the General Fund for the balance of FY 2017-18. Council Member Brown seconded, and the motion passed on the following roll-call vote: Item 9.c. - Page 3 Minutes: City Council Regular Meeting Page 4 Tuesday, December 12, 2017 AYES: Hill, Brown, Ray, Harmon, Barneich NOES: None ABSENT: None 10. PUBLIC HEARINGS None. 11. OLD BUSINESS None. 12. NEW BUSINESS 12.a. Consideration of a Request to Allocate $10,000 from the City’s In-Lieu Affordable Housing Fund to the HomeShareSLO Housing Program. Community Development Director McClish presented the staff report and recommended that the Council not appropriate $10,000 from the City’s In-Lieu Affordable Housing Fund for the HomeShareSLO program. Anne Wyatt, Program Coordinator, HomeShareSLO, provided background information on the program and requested inclusionary housing funding. Council comments ensued regarding the timing of the request, the Jim Guthrie Community Service Grant program, and performing public outreach in Arroyo Grande prior to any future presentations to the Council. Mayor Hill invited public comment. Speaking from the public was: Patty Welsh, regarding animal regulations, in-lieu fees, and stability of the program. No further public comments were received. Action: Mayor Hill moved to not appropriate $10,000 from the City’s In-Lieu Affordable Housing Fund for the HomeShareSLO program. Council Member Harmon seconded, and the motion passed on the following roll-call vote: AYES: Hill, Harmon, Barneich, Ray, Brown NOES: None ABSENT: None 12.b. Consideration of Selection of Council Member Ray as Mayor Pro Tem. City Manager Bergman presented the staff report and recommended that the Council appoint Council Member Ray as the Mayor Pro Tem for the next one-year period, pursuant to Council policy. Mayor Hill invited public comment. No public comments were received. Item 9.c. - Page 4 Minutes: City Council Regular Meeting Page 5 Tuesday, December 12, 2017 Action: Mayor Hill moved to appoint Council Member Ray as the Mayor Pro Tem for the next one-year period, pursuant to Council policy. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Hill, Barneich, Harmon, Ray, Brown NOES: None ABSENT: None 13. COUNCIL COMMUNICATIONS Mayor Hill thanked Mayor Pro Tem Brown for his service over the past year as Mayor Pro Tem and acknowledged the retirement of Executive Assistant/Deputy City Clerk Kitty Norton and thanked her for her years of service. Council Member Harmon provided an update regarding Five Cities Fire Authority personnel who are fighting the Santa Paula, Cedar, and Thomas fires. Council Member Barneich discussed her participation in a ride-along with the Arroyo Grande Police Department and encouraged anyone who is interested to participate. Mayor Pro Tem Brown thanked Kitty Norton for her service to the City. 14. COMMUNITY COMMENTS AND SUGGESTIONS John Keen, Arroyo Grande, provided a photograph to Council of a neighbor’s roof deck and asked the Council to consider what their response would be if they saw this type of deck from their back door. Mr. Keen explained that it is a legal deck under the new guidelines, with a minor exception or adjustment of moving the stairs, and that there would be no appeal allowed; and he stated that he believes any action by staff should be appealable and asked why this is an exception; and Patty Welsh, Arroyo Grande, thanked Kitty Norton for her service to the City. 15. CLOSED SESSION None. 16. ADJOURNMENT Mayor Hill adjourned the meeting at 8:48 p.m. Prepared by: Kitty Norton, Deputy City Clerk ___________________________ Jim Hill, Mayor ATTEST: ___________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg __________) Item 9.c. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.c. - Page 6