CC 2018-02-13_09f Accept 2017 Concrete Repairs Project
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE 2017 CONCRETE
REPAIRS PROJECT, PW 2017-06
DATE: FEBRUARY 13, 2018
SUMMARY OF ACTION:
Take action to accept the 2017 Concrete Repairs Project and begin the one-year
warranty period for any defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
An allocation of $172,600 of Local Sales Tax funds is included in the FY 207/18 Capital
Improvement Program (CIP) budget for concrete repairs and driveway repairs at Fire
Station 1. Approximately $45,260 was carried over from FY 2016/17 for concrete
repairs, and an allocation of $36,880 of Water Neutralization is included in the CIP
budget for a decomposed granite pathway at Parque Pequeno for a total available
budget of $254,740 for design, construction, administration, inspection, etc. It is
proposed that any unused funds be carried over to the concrete repairs account for FY
2018/19. The recommended action will not impact staff resources.
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by R. Burke Corporation in
accordance with the plans and specifications for the 2017 Concrete Repairs
Project, PW 2017-06;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
Item 9.f. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE 2017 CONCRETE REPAIRS
PROJECT, PW 2017-06
FEBRUARY 13, 2018
PAGE 2
BACKGROUND:
On September 12, 2017, the Council awarded a construction contract to perform the
2017 Concrete Repairs Project to R. Burke Corporation in the amount of $165,777 and
authorized the City Manager to approve change orders in the amount of $16,577. The
contractor’s final construction cost for this project is estimated at $174,782.19.
The project consisted of the replacement of damaged/uplifted sidewalk and uplifted curb
and gutter adjacent to mature trees along segments of East Grand Avenue, Halcyon
Road, West Branch Street, and at a location on El Camino Real. The project also
included removing and replacing a portion of the driveway at Fire Station 1, and
decomposed granite path improvements at Parque Peqeuno on Woodland Drive.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications within the contract timelines and under the available budget. However,
the contractor has filed a claim requesting $4,393.25 in additional compensation for the
improvements at the Fire Station 1 driveway which the City’s construction manager has
reviewed and rejected. Public Contract Code Section 9204 provides a claims procedure
which the contractor can follow should it wish to pursue the matter further. In the
meantime, Public Contract Code Section 7107 requires the City release the retention
within 60 days after the date of completion of the work of improvement for the
undisputed amount. Therefore, staff is recommending that the Council accept the
project and release the retention for the undisputed amount following the lien period.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the 2017 Concrete Repairs project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The project reduces the potential trip and fall hazards along selected streets,
addresses complaints from the public, improves access for individuals with disabilities,
and functions as a sound asset management strategy for the City.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
Item 9.f. - Page 2
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE 2017 CONCRETE REPAIRS
PROJECT, PW 2017-06
FEBRUARY 13, 2018
PAGE 3
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Completion
Item 9.f. - Page 3
RECORDING REQUESTED BY ATTACHMENT 1
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED January 10, 2018
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
R. Burke Corporation
9. The street address of said property is: Various Locations within the City of Arroyo Grande, CA
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: 2017 Concrete Repairs, PW 2017-06
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of
California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I
have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Public Works Director
February 13, 2018, Arroyo Grande, California
-- END OF DOCUMENT --
Item 9.f. - Page 4