CC 2018-04-10_09f Time Extension_Plumbing Retrofit Program
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: SHANE TAYLOR, UTILITIES MANAGER
SUBJECT: CONSIDERATION OF A FIRST TIME EXTENSIONTO THE CONTRACT
WITH WATERBOYS PLUMBING, INC. FOR THE PLUMBING
RETROFIT PROGRAM
DATE: APRIL 10, 2018
BACKGROUND:
The City Council adopted a Water Conservation Program on May 13, 2003. Phase I of
the program began in April of 2004 and was focused on retrofitting existing residential
plumbing with low flow fixtures. Over the last 14 years, a total of 2,150 single family
homes, 547 apartment units, 246 mobile homes, 260 motel units, 10 church facilities,
165 commercial establishments, and 7 public facilities have been retrofitted. A total of
5,367 toilets, 4,197 faucet aerators, 1,942 showerheads, and 432 pressure regulators
were installed. The total cost to date for Phase I is $1,408,471.33.
In 2005, the City adopted a program requiring mandatory retrofit upon change of
ownership of real property (reference Arroyo Grande Municipal Code Chapter 13.06). A
total of 1463 properties have been issued Water Conservation Certificates pursuant to
AGMC Section 13.06.040 indicating that these residences comply with these
requirements. An estimated 205 acre feet of water per year has been conserved due to
the retrofit program.
BACKGROUND:
The City Council adopted a Water Conservation Program on May 13, 2003. Phase I of
the program began in April of 2004 and was focused on retrofitting existing residential
plumbing with low flow fixtures. Over the last 14 years a total of 2,150 single family
homes, 547 apartment units, 246 mobile homes, 260 motel units, 10 church facilities,
165 commercial establishments, and 7 public facilities have been retrofitted. A total of
SUMMARY OF ACTION:
Approving the time extension request will ensure the continuance of the Plumbing
Retrofit Program.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A contract in the amount of $90,695.00 was awarded to Waterboys Plumbing, Inc. on
March 28, 2017. The funds were allocated in the Water Neutralization Fund for the
Plumbing Retrofit Program in the FY 2017/18 budget. Of that amount, $41,015.00
remains on the current Purchase Order. The balance of funds for the contract
extension being requested will be proposed in the FY 2018/19 Budget in Water
Neutralization Contractual Services (account 226-4306-5303) in the amount of $71,000.
Of that amount, the expense proposed to be used is approximately $36,000. This fund
historically includes funds for the Plumbing Retrofit Program. The program will continue
to be administered by the Public Works Department. Approximately 200 hours per year
are required to continue the program.
RECOMMENDATION:
It is recommended the City Council:
1. Approve the first time extension for the Plumbing Retrofit contract to
Waterboys Plumbing, Inc. in the amount of $76,895.00;
2. Authorize the Mayor to execute the time extension;
Item 9.f. - Page 1
CITY COUNCIL
CONSIDERATION OF A FIRST TIME EXTENSION TO THE CONTRACT WITH
WATERBOYS PLUMBING, INC. FOR THE PLUMBING RETROFIT PROGRAM
APRIL 10, 2018
PAGE 2
5,367 toilets, 4,197 faucet aerators, 1,942 showerheads, and 432 pressure regulators
were installed. The total cost to date for Phase I is $1,408,471.33.
In 2005, the City adopted a program requiring mandatory retrofit upon change of
ownership of real property (reference Arroyo Grande Municipal Code Chapter 13.06). A
total of 1,463 properties have been issued Water Conservation Certificates pursuant to
AGMC Section 13.06.040 indicating that these residences comply with these
requirements. An estimated 68 million gallons of water per year has been conserved
due to the Plumbing Retrofit Program.
On March 28, 2017, Waterboys Plumbing, Inc. was awarded a one year contract, which
included an option for two, one year extensions. This is the first time extension request.
During the period of their contract, extending over nine years, Waterboys Plumbing, Inc.
has performed to a satisfactory level and the City has received many favorable
comments regarding the quality of workmanship and product.
ANALYSIS OF ISSUES:
In 2004, the program targeted 4,357 single family homes and 44 apartment complexes.
After 14 years, 49% of the homes and 92% of the apartment complexes have been
retrofitted by the City. In addition, 246 mobile homes, 165 commercial properties, 10
churches and 2 school restroom facilities have now been retrofitted. Indoor water
conservation using retrofitting has proven to be very reliable and consistent. The per
capita consumption for 2017 was 111 gallons per day per person compared to 194
gallons per day per person in 2007. Phase II programs have also helped conserve
water with washing machine rebates, cash for grass, and large landscape audits.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the time extension request from Waterboys Plumbing, Inc;
2. Modify as appropriate and approve the time extension request;
3. Do not approve the time extension request; or
4. Provide direction to staff.
ADVANTAGES:
Every single family residential property retrofitted conserves approximately 12,000
gallons of water per year. Qualified property owners may still take advantage of the
program and receive free retrofitting to comply with the Arroyo Grande Municipal Code
requirements for mandatory retrofit upon change of ownership.
DISADVANTAGES:
Approving the extension to the contract will deplete funds available for Phase II of the
Water Conservation Program by up to $76,895.
Item 9.f. - Page 2
CITY COUNCIL
CONSIDERATION OF A FIRST TIME EXTENSION TO THE CONTRACT WITH
WATERBOYS PLUMBING, INC. FOR THE PLUMBING RETROFIT PROGRAM
APRIL 10, 2018
PAGE 3
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Letter from Waterboys Plumbing, Inc.
Item 9.f. - Page 3
FIRST AMENDMENT TO CONTRACT FOR
CITY OF ARROYO GRANDE PLUMBING RETROFIT PROGRAM
This FIRST AMENDMENT TO CONTRACT (“First Amendment”) is made and entered
into this 10th day of April, 2018, by and between the CITY OF ARROYO GRANDE, a
California Municipal Corporation (“City”) and WATERBOYS PLUMBING INC., a
California Corporation (“Contractor”). The City and Contractor are sometimes referred
to herein as the “Parties”.
WHEREAS, on March 28, 2017, the City and Contractor entered into a Contract for the
City of Arroyo Grande’s Plumbing Retrofit Program (“Contract”) wherein Contractor
agreed to provide City with plumbing services subject to the terms and conditions set
forth in the Contract. A true and correct copy of the Contract is on file with the Public
Works Department; and
WHEREAS, the Contract includes two (2) one (1) year options to extend; and
WHEREAS, the City Council desires to extend the Contract for the first of two (2) one
(1) year options.
NOW THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, the Parties agree as follows:
1. The above recitals are true and correct and are incorporated herein by this
reference.
2. The contract entered into as of March 28, 2017 is extended for an
additional one year pursuant to Special Provisions, Section II.D and shall expire
on March 29, 2019.
3. The Contract Schedule of Costs contained in Article 1 shall be amended as set
forth in “Exhibit A”.
4. Except as modified herein, all other terms and conditions of the Contract shall
remain in full force and effect.
IN WITNESS WHEREOF, this First Amendment has been duly executed as of the date
first set forth above.
Item 9.f. - Page 4
CITY OF ARROYO GRANDE WATERBOYS PLUMBING, INC.
_______________________ ___________________________
Jim Hill, Mayor Thomas Potter, Owner
ATTEST:
___________________________________
Kelly Wetmore, City Clerk
APPROVED AS TO FORM:
_____________________________________
Heather Whitham, City Attorney
Item 9.f. - Page 5
EXHIBIT A
CONTRACT SCHEDULE OF COSTS
ITEM
NO.
QTY
UNIT
DESCRIPTION
UNIT
PRICE
AMOUNT
1 200 EA 1.28 gpm Flush Toilet – 12” Rough $240.00 $48,000.00
2 50 EA 1.28 gpm Flush Toilet – 10” Rough $290.00 $14,500.00
3 250 EA Toilet Seat and Cover $16.00 $4,000.00
4 100 EA 1.5 gpm Faucet Aerator $5.00 $500.00
5 50 EA 1.5 gpm Shower Head $18.00 $900.00
6 175 EA Water Pressure Determination $10.00 $1,750.00
7 10 EA Adjust Existing Water Pressure
Regulating Valve $5.00 $50.00
8 15 EA Replace Existing 3/4" Water Pressure
Regulating Valve $1.00 $15.00
9 10 EA Replace Existing 1” Water Pressure
Regulating Valve $2.00 $20.00
10 20 EA Install New 3/4" Water Pressure
Regulating Valve
$169.00 $3,380.00
11 20 EA Install New 1” Water Pressure
Regulating Valve
$189.00 $3,780.00
TOTAL CONTRACT PRICE
$76,895.00
Item 9.f. - Page 6
ATTACHMENT 1Item 9.f. - Page 7
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Item 9.f. - Page 8