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Minutes 1998-11-24 . .. . ~ CITY COUNCIL MINUTES TUESDAY, NOVEMBER 24, 1998 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:30 p.m. 2. FLAG SALUTE Representatives of Boy Scout Troops 489 and 413 3. INVOCATION Senior Pastor Joe Bubar, Grace Bible Church 4. ROLL CALL Council/Board: x.. Dougall x.. Lady x.. Fuller x.. Runels x.. Tolley , ST AFF PRESENT X. City Manager \ ,,' x.. City Attorney X. City Clerk ;}. ~ 00 x.. Chief of Police x.. Director of Building and Fire (Acting City Manager) x.. Director of Community Development X. Director of Public Works . X. Director of Parks and Recreation '\' x.. Director of Financial Services " ,. .' _ Other 5. SPECIAL PRESENTATIONS None 6. AGENDA REVIEW None 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Tolley moved, Council Member Fuller seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. . --"-.---'..-- -.-.-. - ~._-,_._...__._-~~-- ---- '-_. .._----~-- . '"""", CITY COUNCIL MINUTES NOVEMBER 24, 1998 7.A. PUBLIC HEARING- None 8. PUBLIC COMMENT. PERIOD The following members of the public spoke to the City Council: Greg Nishi of PG&E discussed Storm Preparedness, Bill Tappan of 1525 Chilton Avenue thanked Mayor Dougall and Council Member Fuller for their service to the community. 9. CONSENT AGENDA Mayor Pro Tern Lady moved and Council Member Runels seconded the motion to approve the following Consent Agenda Items 9.a. through 9.h., with the recommended courses of action, X. Voice Vote - Roll Call Vote An Dougall An Lady An Fuller An Runels An Tolley There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. a. Cash Disbursement Ratification b, Cash Flow Analysis/Approval of Interfund Advance from the Sewer Facility EumI c. Appointment of Betty K. Branch to Senior Advisory Commission d. Authorization to Solicit Bids - Don Roberts Field Backstop e. Authorization to Solicit Proposals - Grand Avenue/East Branch Street Corridor Study f. Award of Bid for Bedloe Lane Maintenance Project to Souza Construction CO.p City Project No, 60-90-98-3 g. Don Roberts Field - Soto Sports Complex. Project No. 60-98-2. Progress PaYfl1ent No. 2 2 -~ ---~---- - ----.-"--.-- . --- CITY COUNCIL MINUTES NOVEMBER 24, 1998 It was moved by Runels/Lady, and the motion passed unanimously to approve Consent Agenda Item: h. Authorization to Solicit Proposals to Customize Building Permit Software 9.i. Lease Agreement for the Santa Manuela Schoolhouse Relocation Proiect. Council Member Runels asked for clarification from the City Attorney on the terms of the lease with the South County Historical Society and the moving of the Santa Manuela Schoolhouse. Council Member Runels said the lease was supposed to be set up as a 20-year self-renewing lease and he thought the wording indicated there could be a termination date of 15 months at any point in time. City Attorney Timothy J. Carmel said the intent was to have a 20-year self- renewing lease but automatic renewal could be stopped by giving a Notice of Non-Renewal. He said the only way to stop a year from being added every January is by giving that notice. He said when that notice is given the lease runs its course for the remaining 19 years. 10. A. AWARD OF CONTRACT FOR STREET SWEEPING SERVICES TO DAYSTAR INDUSTRIES Staff recommended Council: 1. Award a one year contract, with the option of four, one-year extensions, to Daystar Industries to perform street sweeping services; and, 2. Direct staff to forward a contract to the contractor for execution, subject to the review and approval of the City Attorney. Council questions of staff: Council Member Fuller asked questions concerning the increase in the amount of charges per curb-mile, monitoring the addition or deletion of streets, and the reason for the four one-year extensions of the contract, The City Attorney said language about the home business could be put in the contract and the intent is to have a 30-day termination clause in the contract. Council Member Runels asked if the amount of sweepings could be calculated to get credit for materials not going to the landfill, and the Public Works Director said it would require research. The following members of the public spoke to the Council on this matter: John Keen of 298 North Elm Street - said the owner of Daystar Industries does business out of his home, and his trucks are parked there. Mr. Keen said the neighbors have complained about noise and unsightliness. 3 _._-, ~----_.__._--_...._.__.._-,,- . , '""'" CITY COUNCIL MINUTES NOVEMBER 24, 1998 Council Member Fuller said he was concerned about Daystar's street sweeping record with the City, the higher bid, and the apparent Code violations, and said he would favor negotiating with Sean's Sweeping Service. He said Sean's Service would obtain the necessary equipment if it got the contract. Mayor Pro Tem Lady moved and Council Member Tolley seconded the motion to approve staff recommendations and add language requiring the contracts to be in compliance with the Municipal Code. _ Voice Vote 2L Roll Call Vote AyJ:. Dougall AyJ:. Lady NQ.. Fuller AyJJ. Runels AyJ:. Tolley There being 4 A YES and 1 NO, the motion is hereby declared to be passed. 11.A. REVISION TO FLOOD PLAIN MANAGEMENT ORDINANCE Staff recommended Council: 1. Authorize the distribution of a Draft Flood Plain Management Ordinance; and, 2. Direct staff to return in approximately 45 days with a summary of public comments and to conduct the first reading of the proposed Ordinance. Council questions of staff: None Council Member Runels moved and Council Member Fuller seconded the motion to approve staff recommendations. X. Voice Vote _ Roll Call Vote ~ Dougall AyJ:. Lady AYJJ. Fuller AYJJ. Runels AyJJ. Tolley There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 4 ----- --.-.-.----".-- -.---------.-- . .' . ~ CITY COUNCIL MINUTES NOVEMBER 24, 1998 12.,CITY COUNCIL REPORTS (a) Mayor A. K. "Pete" Dougall (1) South San Luis Obispo County Sanitation District - Paving of the plant will be completed soon a"nd an open house will be held. (2) Local Agency Formation Commission - No report. (3) Mayors' Meeting - A meeting to introduce new Mayors will be held December 18th (b) Mayor Pro Tem Michael A. Lady (1) South County Area Transit - No report. (2) San Luis Obispo Council of Governments - No report. (3) San Luis Obispo Regional Transit Authority - No report. (c) Council Member Fuller (1) Integrated Waste Management Authority Board - At a recent sale, 1,200 worm bins were sold. (2) Air Pollution Control Board - No report. (3) Economic Vitality Corporation - A new president from Arizona has been hired. (d) Council Member Runels (1) Zone 3 Water Advisory Committee - New members will' be joining the committee; the State approved the stone columns to make Lopez Dam earthquake safe; the dam water level will be reduced to 9 feet 10 inches from the top spillover point, but if the level goes above that, water will be released; it will be the year 2000 before construction on the dam begins; the Finance Committee Is studying the buy-out of the Davis-Grunsky Bonds; if a strong earthquake struck the dam before the repairs are made, it would be 20 minutes before the water reached the Village area. (2) County Water Resources Advisory Committee - No report. (e) Council Member Tolley (1) Long-Range Planning Committee/Core Outreach Team -1,130 General Plan Update surveys have been returned by citizens; volunteers are needed to tabulate the results; Colleen Martin of the Core Outreach Group should be commended for her work on the publicity. 13. COUNCIL COMMUNICATIONS Mayor Pro Tem Lady, Council Member Runels, and Council Member Tolley praised those Council Members who were leaving and thanked them for their service to the City. Council Member Fuller praised Mayor Pro Tem Lady for meeting with the manager of the new Wal-Mart to discuss mutual cooperation in the future. 5 ..._--~---_._-- -.' .-. ._.._._..~..,--.",------ - ----~~-_...- . '. . - CITY COUNCIL MINUTES NOVEMBER 24, 1998 Mayor Dougall said it was a pleasure serving with this Council and it had been a great four years serving the City of Arroyo Grande. 14. STAFF COMMUNICATIONS None 15. ADJOURNMENT TO THE COUNCIL REORGANIZATION MEETING OF DECEMBER 3.1998. Mayor Pro Tem Lady moved, Council Member Runels seconded, and the motion passed unanimously to adjourn the meeting, Time: 8:16 p.m. MJCHA~~ vflll~~ a. ~ ) NANCY A. A VIS, CiTY CLERK 6 --~,_.~- "--~-------""_.