CC 2018-05-08_09e Declare Surplus Property
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, DIRECTOR OF PUBLIC WORKS
BY: RAUL JUAREZ, FLEET MAINTENANCE COORDINATOR
GLENDA BONER, ADMINISTRATIVE SECRETARY
SUBJECT: CONSIDERATION TO DECLARE SURPLUS PROPERTY
DATE: MAY 8, 2018
SUMMARY OF ACTION:
Authorizing the disposal or sale of a 2005 Ford F-250 truck (PW-2) which has been
replaced with an existing vehicle from the Public Works fleet.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Upon sale of the surplus vehicle, the City could realize a small amount of revenue up to
$1,000. Additionally, a minor amount of staff time will be necessary to assist with
processing the necessary documentation to sell the vehicle through a surplus auction
house.
RECOMMENDATION:
It is recommended the City Council adopt a Resolution declaring a 2005 F-250 truck
(PW-2) as surplus and authorize its sale or disposal.
BACKGROUND:
The City owns a 2005 Ford F-250 truck (PW-2) which was used by the Utilities Division
of the Public Works Department. The vehicle was beginning to need extensive
maintenance. The vehicle was replaced with a 2013 Ford F-150 pickup truck (PW-14)
which became available upon the purchase of a 2017 C-Max to be used by Public
Works Administrative staff. The newer pickup was previously used by a former Public
Works Director and had very low mileage. The 2005 Ford F-250 truck (PW-2) is being
proposed for surplus and will be sold through authorized disposition procedures.
ANALYSIS OF ISSUES:
The Public Works Department vehicle fleet is slowly being replaced. As the fleet ages,
the cost of maintaining the vehicles increases. In this case, the vehicle being proposed
for surplus has 104,609 miles and is eligible to be replaced per the City’s Purchasing
Policies which state that a vehicle of this type is eligible to be replaced after 5 years or
80,000 miles.
Item 9.e. - Page 1
CITY COUNCIL
CONSIDERATION TO DECLARE SURPLUS PROPERTY
MAY 8, 2018
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the resolution declaring the vehicle as surplus and authorize its sale or
disposal;
2. Do not approve the resolution; or
3. Provide direction to staff.
ADVANTAGES:
The City could realize some minor revenue of up to $1,000 and remove the vehicle from
the Corporation Yard. By replacing the vehicle with an existing vehicle in the fleet, the
City will not have to purchase a replacement vehicle.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this administrative action.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 9.e. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING A 2005 FORD F-250
TRUCK AS SURPLUS AND AUTHORIZING ITS SALE OR
DISPOSAL
WHEREAS, the City of Arroyo Grande (“City”) owns a 2005 Ford F-250 truck and the
cost of maintenance of this vehicle exceeds its value; and
WHEREAS, this item can be classified as surplus property and made available for sale
to private parties or disposed of.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does declare as surplus the vehicle described in Exhibit A attached hereto and
incorporated herein by this reference, and authorizes staff to sell/dispose of said vehicle
in compliance with authorized disposition procedures.
On motion of Council Member _________, seconded by Council Member _________,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _____ day of May, 2018.
Item 9.e. - Page 3
RESOLUTION NO.
PAGE 2
___________________________________
JIM HILL, MAYOR
ATTEST:
___________________________________
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
JAMES BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
HEATHER WHITHAM, CITY ATTORNEY
Item 9.e. - Page 4
EXHIBIT A
SURPLUS VEHICLE AVAILABLE FOR DISPOSITION
PUBLIC WORKS DEPARTMENT SURPLUS EQUIPMENT:
1. PW-2: 2005 Ford F-250 Pickup Truck
Vin # 1FTNF20505EA69647
License #: 1177409
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