CC 2018-05-22_09e Resolutions_Surplus Property
MEMORANDUM
TO: CITY COUNCIL
FROM: BEAU D. PRYOR, CHIEF OF POLICE
BY: SHAWN COSGROVE, SUPPORT SERVICES COMMANDER
SUBJECT: CONSIDERATION OF RESOLUTION DECLARING SURPLUS
PROPERTY
DATE: MAY 22, 2018
SUMMARY OF ACTION:
Declaration of surplus property and approval to authorize the sale, transfer or disposal
of surplus property that is either inoperable or generates unsustainable maintenance
costs.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
This action will have no significant impact on finances and will have minimal impact on
personnel resources to arrange for the sale, transfer or disposal of the surplus property
through a surplus auction house. Funds generated from the sale of one (1) utility
vehicle, one (1) portable generator, and one (1) utility trailer will be routed to the general
fund.
RECOMMENDATION:
It is recommended that the City Council: 1) Adopt a Resolution declaring a 1995 Ford E-
350 utility vehicle and Honda generator mounted on utility trailer as surplus and
authorizing its sale or disposal; and 2) Adopt a Resolution declaring an existing military
generator as surplus property and authorizing its transfer to the City of Grover Beach.
BACKGROUND:
In 2011, the Police Department acquired a used 1995 ambulance in order to
accommodate equipment assigned to members of the San Luis Obispo Regional
S.W.A.T. Team. The vehicle was cosmetically modified to support the function of the
tactical team and was designated for rapid tactical deployment. In addition, the utility
vehicle was commonly used for public events such as Strawberry and Harvest Festivals
as a command post and display vehicle. In this time period, the Police Department also
acquired several flatbed trailers to accommodate portable generators to be used in the
event of a critical incident, which may require a mobile command post. One generator is
inoperable and does not serve a practical purpose to the Police Department. The
second generator is military surplus and can only be transferred to another law
enforcement agency and cannot be sold for profit.
Item 9.e. - Page 1
CITY COUNCIL
CONSIDERATION OF RESOLUTION DECLARING SURPLUS PROPERTY
MAY 22, 2018
PAGE 2
ANALYSIS OF ISSUES:
Pursuant to City Administrative Policy C-006, the City periodically replaces standard
equipment based on certain criteria. The Police Department has assessed the current
fleet and identified one (1) utility vehicle and two (2) generators mounted on utility
trailers that are either inoperable or generate continued maintenance costs that are
fiscally unsustainable. The 1995 converted ambulance was originally purchased to
serve the members of the regional tactical team. This particular vehicle because of age
and mileage has created increased maintenance costs to the Police Department. In
anticipation of selling this utility vehicle, the Police Department has identified an existing
utility fleet vehicle to supplement the tactical team’s needs. The newer utility vehicle
accommodates the team member’s equipment and the mileage is substantially lower
than the 1995 converted ambulance.
Storage of the two (2) trailer/generator combinations are taking up valuable space in
the secured parking lot and do not serve a purpose, as the department possesses
additional generators that are functional. One (1) inoperable generator will be sold at
auction and the other functional generator will be transferred to the City of Grover
Beach Police Department for their specified use.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolutions declaring one (1) utility vehicle and two (2)
trailer/generator combinations as surplus and authorize their sale, transfer or
disposal;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
Approving the recommended action will mitigate continued maintenance costs of older
fleet vehicles and equipment, will provide support to the Grover Beach Police
Department, and will sustain the needs of the tactical team with no additional costs to
the City.
DISADVANTAGES:
No disadvantaged have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this administrative action.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 9.e. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING A 1995 FORD E-350
UTILITY VEHICLE AND HONDA GENERATOR MOUNTED
ON UTILITY TRAILER AS SURPLUS AND AUTHORIZING
ITS SALE OR DISPOSAL
WHEREAS, the City of Arroyo Grande (“City”) owns a 1995 Ford E-350 utility vehicle
and one (1) portable generator mounted on a utility trailer and the cost of maintenance
of this vehicle / property exceeds its value; and
WHEREAS, these items can be classified as surplus property and made available for
sale to private parties or disposed of.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does declare as surplus the vehicle / property described in Exhibit A attached
hereto and incorporated herein by this reference, and authorizes staff to sell/dispose of
said vehicle / property in compliance with authorized disposition procedures.
On motion of Council Member _________, seconded by Council Member _________,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of May, 2018.
Item 9.e. - Page 3
RESOLUTION NO.
PAGE 2
___________________________________
JIM HILL, MAYOR
ATTEST:
___________________________________
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
JAMES BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
HEATHER WHITHAM, CITY ATTORNEY
Item 9.e. - Page 4
SURPLUS PROPERTY EXHIBIT A ARROYO GRANDE POLICE DEPARTMENT
YEAR MAKE MODEL VIN #
1995 FORD E-350 MERV 1FDKE30F0SHB55048
2015 PJ TRAILER HOND GEN 3CVU6081XF2531474
Item 9.e. - Page 5
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING AN EXISTING
MILITARY GENERATOR AS SURPLUS PROPERTY AND
AUTHORIZING ITS TRANSFER TO THE CITY OF
GROVER BEACH
WHEREAS, the City of Arroyo Grande (“City”) has a military surplus generator which is
no longer used; and
WHEREAS, the item can be classified as surplus property and made available for
transfer to another law enforcement agency only.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does declare as surplus the military generator described in Exhibit A1 attached
hereto and incorporated herein by this reference, and authorizes staff to transfer said
property to the City of Grover Beach in compliance with authorized disposition
procedures.
On motion of Council Member _________, seconded by Council Member _________,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of May, 2018.
Item 9.e. - Page 6
RESOLUTION NO.
PAGE 2
___________________________________
JIM HILL, MAYOR
ATTEST:
___________________________________
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
JAMES BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
_________________________________ __
HEATHER WHITHAM, CITY ATTORNEY
Item 9.e. - Page 7
SURPLUS PROPERTY EXHIBIT A1 ARROYO GRANDE POLICE DEPARTMENT
YEAR MAKE MODEL VIN #
2010 IPTHR GENERATOR TRAILER 5XABU0713AF001347
Item 9.e. - Page 8