CC 2018-07-24_09m Authorization to Purchase Water MetersMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, DIRECTOR OF PUBLIC WORKS
BY: SHANE TAYLOR, UTILITIES MANAGER
SUBJECT: AUTHORIZATION TO PURCHASE WATER METERS
DATE: JULY 24, 2018
SUMMARY OF ACTION:
Annual bulk purchase of replacement water meters.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2018-19 Budget includes funding of $41,000 in the Water Fund for new water
meters and water meter replacements.
RECOMMENDATION:
It is recommended the City Council approve the purchase of water meters from Aqua
Metric in the amount of $41,000 during FY 2018/19.
BACKGROUND:
The City’s water distribution system currently has 6,433 metered connections. The
Utilities Division budgets annually to purchase water meters for new connections and for
replacement of old meters. The meter of choice for the last 40 years has been Sensus.
ANALYSIS OF ISSUES:
Per the City’s Purchasing Policies and Procedures Manual, this purchase order is allowed
as a sole source procurement because Aqua Metric is the only distributor of Sensus
meters (Attachment #2).
The authorization of one blanket purchase order in the amount of $41,000 provides an
efficient method of purchasing the meters and replacement parts. This will also allow the
City to take advantage of freight charge reduction and reduced staff time to process
multiple purchase orders throughout the fiscal year.
ADVANTAGES:
A single blanket purchase order will provide the most efficient method of purchasing water
meter/parts in Fiscal Year 2018-19.
Item 9.m. - Page 1
CITY COUNCIL
AUTHORIZATION TO PURCHASE WATER METERS
JULY 24, 2018
PAGE 2
DISADVANTAGES:
No disadvantages noted at this time.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
1. Approve a purchase order in the amount of $41,000;
2. Do not approve the purchase order;
3. Modify as appropriate and approve staff’s recommendation; or
4. Provide direction to staff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Price Quote from Aqua-Metric
2. Letter from Aqua-Metric identifying the company as sole source distributor
Item 9.m. - Page 2
ATTACHMENT 1
Item 9.m. - Page 3
Shane Taylor
City of Arroyo Gr ande
TR/PL Conversion Kit $88.40
TRPL housings (included with convers ion kits)
Accustream
5/8" X ¾"
¾"
1"
Omn i
1-1/2"
2"
3"
4"
6"
$148.72
$154.96
$216.32
R2
$499.20
$700.96
T2
$911.04
$1,080.56
$1,324.96
2018 Pricin g
C2
$1,640.08
$2,074.80
$3,608 .80
$6,232 .72
Terms are net 30 days . Free Shipping w ith o rd ers greater than$7,500.00. Quote valid unti l 12/31/2018 .
Please add you r tax rate to totals of your orde r s.
Hector Gutierrez
Account Mana ger
951-255 -5736 m obile
Item 9.m. - Page 4
A TTACHMiNT 2 --
William J Boyd
District M anager
W estern Region
4050 Fla t Rock Drive
Riverside , Ca 92505
T: 909 553-1399
F : 951 784-5317 sensus
May 15, 2012
To Whom It May Concern:
bill .boyd@sensus .co m
www .sensus .com The Measure of the Futu
Please b e advised that Aqua-Metric Sales Company of Riverside, California, is the sole factory
authorized representative for all Sensus USA products and services, including the new iPerl and
Omni meter systems, in the Southern California and Clark County Nevada geographic areas .
Customers purchasing Sensus products from Aqua-Metric Sales enjoy full factory warranty
coverage as well as the ability to draw from local inventory and obtain local service that the
factory cannot provide.
In this way, we hope to provide our customers with the best of both worlds: factory support and
technical knowledge coupled with local sourcing and timely service.
W e at Sensus USA appreciate your continued business. Should you have any questions
regarding this or any other matter, please feel free to contact me at any time.
Sincerely,
William J. Boyd
District M anager
Sensus USA
(909) 553-1399
Item 9.h . -Page 4