CC 2018-07-24_09n PO_FOG Program Administration
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: SHANE TAYLOR, UTILITIES MANAGER
SUBJECT: CONSIDERATION TO APPROVE A PURCHASE ORDER WITH
WALLACE GROUP FOR FATS, OIL AND GREASE (FOG) PROGRAM
ADMINISTRATION AND INSPECTION
DATE: JULY 24, 2018
SUMMARY OF ACTION:
Approving a purchase order with Wallace Group will allow the City to continue to comply
with Statewide General Waste Discharge Requirement 2006-0003-DWQ.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2018/19 budget includes $27,000 for the FOG Program. Staff time for this
program is approximately 40 hours/year.
RECOMMENDATION:
It is recommended the City Council approve a purchase order with Wallace Group in an
amount not to exceed $27,000 for the administration and inspection of the City’s FOG
Program.
BACKGROUND:
The City’s FOG Program outreach began in 2007 and remains a major component of the
Sewer System Management Plan. In partnership with South San Luis Obispo County
Sanitation District, along with the City of Grover Beach and the Oceano Community
Services District, a FOG Ordinance was adopted establishing FOG regulations for the
use of district food service establishments. The Ordinance sets uniform requirements for
FOG discharges into the sanitary sewer system to aid in the prevention of blockages and
overflows from the contribution and accumulation of fats, oils and greases.
ANALYSIS OF ISSUES:
In 2016 a Request for Proposals was issued to our On-Call Engineering Firms to provide
regulatory compliance services. Two proposals were received and evaluated. The
Wallace Group was chosen to provide not only FOG Program services, but sewer system
management plan audits. The performance of the environmental compliance specialist
from the Wallace Group has continued to provide excellent service to our 70 food service
establishments (FSE’s) that are permitted. The City of Grover Beach and the Oceano
Item 9.n. - Page 1
CITY COUNCIL
CONSIDERATION TO APPROVE A PURCHASE ORDER WITH WALLACE GROUP
FOR FATS, OIL AND GREASE PROGRAM ADMINISTRATION AND INSPECTIONS
JULY 24, 2018
PAGE 2
Community Services District also use the Wallace Group for this service, which helps
provide uniform program administration and inspection to all the FSE’s in the district.
Under the approved on-call Agreement, additional work is authorized by way of a
purchase order approved by the City. Staff recommends the Council approve a purchase
order with the Wallace Group in an amount not to exceed $27,000 for the administration
and inspection of the City’s FOG program.
ADVANTAGES:
Approval of this purchase order will allow continued FOG Program administration and
inspection in order to continue to follow the City’s Sewer System Management Plan.
DISADVANTAGES:
No disadvantages noted at this time other than the expense of $27,000 to provide the
service.
ALTERNATIVES:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide direction to staff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Wallace Group Proposal dated May 14, 2018
Item 9.n. - Page 2
ATTACHMENT 1
Item 9.n. - Page 3
May 14, 2018
Shane Taylor
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, California 93421
Subject: City of Arroyo Grande FOG Program FY 2018/ 19
Dear Mr. Taylor:
Wallace Group appreciates the opportunity to provide you with our proposal for Water
Resources services for the above referenced project. Based on our discussion, the
following Scope of Services has been prepared for your consideration:
PROJECT UNDERSTANDING
The City's FOG Program consists of permitting, semi-annual inspections, and follow-up on
non-complian ce with approximately 70 Food Service Establishments (FSEs). The City
requested Wall ace Group to prepare a proposal to manage and implement the FOG
Inspection Program for the 2018/2019 Fiscal year.
SCOPE OF SERVICES
FOG Program Administration and Inspection
Wallace Group will perform FOG permitting, inspections, and re-inspections for the City 's
FSEs for the 2018/2019 fiscal year upon notification from the City to start work and
receipt of a signed notice-to-proceed.
The FOG Program is an element of the City's Sewer System Management Plan (SSMP)
which is a requirement of the Statewide General Waste Discharge Requirement 2006-
0003-DWQ enacted by the State Water Resources Control Board. The FOG program will
include:
• Meeting to discuss goals for the 2018/2019 fiscal year FOG Program:
o One (1) hour FOG Program meeting to review the status of the existing Program
• Semi-annual inspection of approximately 70 FSEs
• Performance of re-inspections when needed to assist in FSE compliance
• Assistance with enforcements of significant violations
• Re-p ermittin g of all FSEs enrolled in the FOG Program
• Permitting of new FSEs that opened for business in 2018/2019 fiscal year and removal
from the FOG Program of those FSEs that have closed
• Issuance of monthly FOG program status reports.
WALLACE GROUP
CIVIL AND
TRANSPORTATION
ENGINEERING
CONSTRUCTIOl'l
MANAGEMENT
LANOSCAPE
ARCl-llTECTURE
MECrlANICAL
E GINEERING
PLANlll,NG
PUBLIC WORKS
ADM! ISTRATION
SURVEYING
GIS SOLUTIONS
WATER RESOURCES
WALLACE GROUP
AC (or
612(LARONCT
SAN LUIS OBISPO
CALIFOR IA 93401
T 805 5444011
F 80~ 5~4 4294
www wal acegroup.u,
Item 9.n. - Page 4
PP18-6414
City of Ar royo Gr ande
May 14, 20 18
Page 2 of 3
Deliverabl es :
• El ec t ro nic copies of all inspection reports (PDF forma t)
• El ec troni c copies of FOG inspection procedure updates as applicable
• El ectroni c copies of all permit applications and permits i ssued (PDF for ma t)
• Monthly r eporting of FOG Inspection program status (PDF format )
• El ec troni c copies of updated outreach material s provided to FSEs as app l ica ble
(PDF for mat)
• El ec t ronic copies of updated outreach mate r ials for residential FOG ed ucati on
as app licable (Word format )
• El ectroni c copies of updated FOG Inspec t ion Procedu res (PDF format )
SCHEDULE
FOG In spections will be conducted at six (6) month interval s with re-inspecti ons occ urring
base d o n t he status of each FSE 's compliance status . All FSE FOG Perm i ts w ill be i ss ued
for a three (3) year period.
ADDITIONAL SE RVI CES
Wallace Group can provide the followi ng services , directly, upon request :
• FSE St orm Water Inspections
• Deve l opment of Standard Operations and Maintenance Procedures and Emer ge ncy
Res ponse Procedures for Sanitary Sewe r Systems
TO BE PROVI DED BY THE CLIE NT
• Ve rifica tion of current list of FSE's
PROJECT FEES
FOG Pr og ram Management
Wallace Group will perform the services denoted in the proposed Scope of Services i n
acco rd ance with the attached Standard Billing Rates (Exhibit A). These estimates r eflec t the
cost for program administration and to have one (1 ) inspector perform each i nspec tion
and r e-in specti on. These services will be invoiced monthly on an accrued cost basis , and our
t ot al f ees , i ncluding reimbursables will not exceed our est i mated fee of $25 ,500 wi t hout
rece iving wri tten authorization from the Cl i ent .
At your request, additional services to the Scope of Services will be performed by Wallace
Group followi ng the signature of our Contract Amendment or the i nitiation of a new
contrac t.
WALLACE GROUP.,
Item 9.n. - Page 5
PP1 8-641 4
City of Arroyo Grande
May 14 , 2018
Page 3 of 3
TERMS AND COND ITIONS
In order to convey a clear understanding of the matters related to our mutua l
r esponsibilities regarding this proposal, the City of Arroyo Grande Agreement for
Consu l tant Services dated April 6, 2018 is considered a part of our proposal agreeme nt. If
thi s proposa l meets with your approval, please sign where indicated and return one
ori gin al to our office and/or prepare a Purchase Order, which will serve as our noti ce -to -
procee d.
We w ant t o thank you for this opportunity to present our proposal for professio nal
se rvi ces . If you would like to discuss this proposal in greater detail, please feel free t o
co ntac t me or Glenn Rider .
Sin ce r el y,
WALLACE GROUP , a California Corporation
Bill Ca llahan
Se ni or Env i ronmental Compliance Specialist
6 12 Cl arion Court
Sa n Luis Obispo
Ca liforni a 93401
T 805 544-4011
F 805 544 -4294
www.wallacegroup .us
Attachments
k c: PP 18-6414, 2017
Exhib i t A
TERMS AND CONDITIONS ACCEPTE D:
Signature
Printed Name
Title
Date
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.
WALl.ACE GROUP ,
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Item 9.n. - Page 6